Tutorial Regarding “Validate/ Accept AG slip module” for
DDO in SPARK
The existing option (Salary Matters-->Changes in the Month-->Present Salary and click the ‘Go’ button -->Confirm. Then check validation of pay slip.) is permanently disabled for validating AG slip
A new module been enabled in SPARK for validating /rejecting the Ag slip through DDO login along with co-ordination of AG. All slip such as Pay revision, increment, promotion, transfer, leave surrender which are updated in SPARK by AG can be verified and validated by DDO by using the option Salary Matter>> Changes in Month>>Validate /Accept Ag slip. Hereafter, there will not be any slip validation through present salary module or retired employee edit present salary module.
(Fig A)
(Fig B)
In the validate/accept AG slip module the pending slips from AG office to be validate is listed with the PEN of the employee, PaySlipDate, and PaySlipNo. After selecting the each slip DDO can verified by clicking the view button. DDO can validate or reject the payslip by clicking validate and accept or reject buttons.
Even if latest slip is not validated, salary can be processed with the previously validated slip.
(Fig C)
Common Messages and its description while validating the Ag
slip through Validate/Accept Agslip modules
1. Successfully Verified and
Validated the Slip(s). Please note
that Surrender/Special
authorisation slips will be
validated only when such claims
are processed.
This message arises when the slip is
successfully validated.
After Validation of the slips salary
related details and service related
details will get automatic ally updated
in Present salary details and service
history. Please check and verify the
present salary details and service
history.
Surrender/Special authorisation
slips will be validated only when such
claims are processed and encashed .
Fig 1
2. This slip does not have any
pending pay/leave salary slips. Pls
note that surrender/special
authorisation slips will be
validated only when such claims
are processed.
This message arises when there is no
pending pay/leave salary slip in the
slip issued by Ag to be validated and
updated in the Present salary details
and service details
Fig 2
3. There is a previous slip found
which is not validated with slip
date DATE. Please validate that
slip first.
Please verify if there is any pending
old slip which was issued by Ag to be
update before validating the new slip
Fig 3
4. No continuity of Service history.
Check from dates dates. Please
correct Service History through
Service Matter--> Personal details
and try again !!!"
This service history must be
continuous. Please check the
continuity of the Service history.
Please updated the service
history before validating the slip
5. Salary of current month has been
processed. Please try after
encashing the same!!"
Ensure that Processed Salary bill of
the current month is encashed before
validating the Ag slip.
Fig 4
6. Salary processing in Queue. Cannot
proceed. Please try after encashing
the bill.
Ensure that Processed Salary bill of
the current month is encashed before
validating the Ag slip.
7. Cannot update pay revision slip
now. Salary upto previous month
not encashed for pen no.
Ensure that Salary bill in pay revision
period must be processed and
encashed before validating the pay
revision fixation
Fig 5
8. Cannot update pay revision slip
now. Salary not encashed for
months . Please encash salary
upto previous month before Pay
Fixation.
Ensure that Salary bill in pay revision
period must be processed and
encashed before validating the pay
revision fixation
Ensure that Processed Salary bill
of the current month is encashed
before validating the pay revision
fixation slip.
Fig 6
9. Pay fixation not done till
fixationdate-1 for pen pen no.
Employee having the pay fixation
during the NGO period should be
done before validating the slip
through the module.If not so use the
Pay fixation- 11payrevision modules
for the fixation up to the NGO period.
10. DA arrear not merged with salary
bill for PEN
The DA Arrear for the period
01/2019 to 02/2021 must be
processed and merged with 03/2021
salary bill before validating the pay
revision slip
Ensure that DA arrear is
processed and merged with march
month Salary bill
11. Cannot update pay revision slip
now. Continuous service history
not found upto date -1 .
This service history must be
continuous. Please check the
continuity of the Service history for
the entire period available in the
service history.
Please ensure the service details
in the pay revision period has been
updated in the service history before
validating pay revision slip
12. This is a promotion slip, but
promotion details not updated in
SPARK. Update promotion details
and try again later.
Before validating the promotion slip
please ensure the promotion details (
regular promotion, time bound higher
grade, ratio promotion ) is updated in
the present service details in SPARK
The scale of pay / Designation,
and Service Category can be changed
by the DDO using the menu SERVICE
MATTERS ->>Promotion / GRADE/
REVERSION available in SPARK.
Fig 7
13. The AG Slip with effective date
effective date and payslip date
payslip date is not validated as
the Basic pay does not fit into the
payscale in service history. Please
correct the payscale of the
designation and try again later.
Please ensure that basic pay fit into
the pay scale. If not then the scale of
pay / Designation, BASIC PAY and
Service Category can be changed by
the DDO using the menu SERVICE
MATTERS - PROMOTION/ GRADE/
REVERSION available in SPARK.If it is
related with the pay scale change that
have already updated in spark then an
official communication from the Head
of the Department should be
necessary for correction .
14. Leave entry not available. Enter
leave details and try again later.
Ensure the Leave entry properly
given in spark Leave history through
service matters---leave---leave
history. After updating leave then try
to validate the leave slip again.
15. The AG Slip with effective date
effective date and payslip date
payslip date is not validated
because of incorrect HRA.
If there is any mismatch in the HRA
amount in SPARK compared to Ag Slip
DDO can reject the slip. At the time of
rejection DDO must enter the remark
of rejection and that will be passed to
AG for further update.
Fig 8
16. The AG Slip with effective date
effective date and payslip date
payslip date is not validated
because of incorrect
HRA(Employee availed quarters).
Please ensure the details quarter
details update in the SPARK.
If not Please update details of
the quarters availed through Service
matter->>Personal details->> Quarters
availed
17. The AG Slip with effective date
effective date and payslip date
payslip date is not validated
because of incorrect CCA.
If there is any mismatch in the CCA
amount in SPARK compared to Ag Slip
DDO can reject the slip.
Fig 9
18. The PEN :- peno no. is re-
employed.However his\her
retirement date is not updated.
Update retirement details and try
later.
Please update the details in re
employment details ( salary matters --
- reemployment ) as per the ag slip.
Then try to validate the slip
19. Employee not updated as re-
employed, update the re-
employment details and
employment type and try again
later.
Ensure that the employment type in
the present service details (service
matter>> personal details >> present
service details -> Employment Type) is
updated as re-employed.
Please update the details in re
employment details ( salary matters --
- reemployment ) as per the ag slip.
Then try to validate the slip
20. This slip is a Re employement slip
but Re employement not
updated in SPARK. Update Re
employement details and try
again later.
Ensure that the employment type in
the present service details (service
matter>> personal details >> present
service details) is updated as re-
employed.
Please update the details in re
employment details ( salary matters --
- reemployment ) as per the ag slip.
Then try to validate the slip
21. This slip is a suspension slip but
suspension not updated in SPARK.
Update suspension details and try
again later.
Ensure that Suspension details
updated in the Disciplinary action
details and subsistence allowance.
Please update suspension details
in the Disciplinary action through
Service matters---personal details---
"Discip Action
Please add the subsistence allowance details in salary matters---subsistence allowance,
Then try to validate the suspension slip
22. Employee is under suspension.
Increment/promotion slip not
allowed. If suspension is already
revoked, update the details
through disciplinary action page
and try again later.
If suspension is already revoked
Please revoke Disciplinary action
through option Service matters---
personal details---"Discip Action select
Release Salary for penalty period
"Yes"