Tutorial Regarding “Validate/ Accept AG slip module” for

Tutorial Regarding “Validate/ Accept AG slip module” for

DDO in SPARK

The existing option (Salary Matters-->Changes in the Month-->Present Salary and click the ‘Go’ button -->Confirm. Then check validation of pay slip.) is permanently disabled for validating AG slip

A new module been enabled in SPARK for validating /rejecting the Ag slip through DDO login along with co-ordination of AG. All slip such as Pay revision, increment, promotion, transfer, leave surrender which are updated in SPARK by AG can be verified and validated by DDO by using the option Salary Matter>> Changes in Month>>Validate /Accept Ag slip. Hereafter, there will not be any slip validation through present salary module or retired employee edit present salary module.

(Fig A)

(Fig B)

In the validate/accept AG slip module the pending slips from AG office to be validate is listed with the PEN of the employee, PaySlipDate, and PaySlipNo. After selecting the each slip DDO can verified by clicking the view button. DDO can validate or reject the payslip by clicking validate and accept or reject buttons.

Even if latest slip is not validated, salary can be processed with the previously validated slip.

(Fig C)

Common Messages and its description while validating the Ag

slip through Validate/Accept Agslip modules

1. Successfully Verified and

Validated the Slip(s). Please note

that Surrender/Special

authorisation slips will be

validated only when such claims

are processed.

This message arises when the slip is

successfully validated.

After Validation of the slips salary

related details and service related

details will get automatic ally updated

in Present salary details and service

history. Please check and verify the

present salary details and service

history.

Surrender/Special authorisation

slips will be validated only when such

claims are processed and encashed .

Fig 1

2. This slip does not have any

pending pay/leave salary slips. Pls

note that surrender/special

authorisation slips will be

validated only when such claims

are processed.

This message arises when there is no

pending pay/leave salary slip in the

slip issued by Ag to be validated and

updated in the Present salary details

and service details

Fig 2

3. There is a previous slip found

which is not validated with slip

date DATE. Please validate that

slip first.

Please verify if there is any pending

old slip which was issued by Ag to be

update before validating the new slip

Fig 3

4. No continuity of Service history.

Check from dates dates. Please

correct Service History through

Service Matter--> Personal details

and try again !!!"

This service history must be

continuous. Please check the

continuity of the Service history.

Please updated the service

history before validating the slip

5. Salary of current month has been

processed. Please try after

encashing the same!!"

Ensure that Processed Salary bill of

the current month is encashed before

validating the Ag slip.

Fig 4

6. Salary processing in Queue. Cannot

proceed. Please try after encashing

the bill.

Ensure that Processed Salary bill of

the current month is encashed before

validating the Ag slip.

7. Cannot update pay revision slip

now. Salary upto previous month

not encashed for pen no.

Ensure that Salary bill in pay revision

period must be processed and

encashed before validating the pay

revision fixation

Fig 5


now. Salary not encashed for

months . Please encash salary

upto previous month before Pay

Fixation.

Ensure that Salary bill in pay revision

period must be processed and

encashed before validating the pay

revision fixation

Ensure that Processed Salary bill

of the current month is encashed

before validating the pay revision

fixation slip.

Fig 6

9. Pay fixation not done till

fixationdate-1 for pen pen no.

Employee having the pay fixation

during the NGO period should be

done before validating the slip

through the module.If not so use the

Pay fixation- 11payrevision modules

for the fixation up to the NGO period.

10. DA arrear not merged with salary

bill for PEN

The DA Arrear for the period

01/2019 to 02/2021 must be

processed and merged with 03/2021

salary bill before validating the pay

revision slip

Ensure that DA arrear is

processed and merged with march

month Salary bill


now. Continuous service history

not found upto date -1 .

This service history must be

continuous. Please check the

continuity of the Service history for

the entire period available in the

service history.

Please ensure the service details

in the pay revision period has been

updated in the service history before

validating pay revision slip

12. This is a promotion slip, but

promotion details not updated in

SPARK. Update promotion details

and try again later.

Before validating the promotion slip

please ensure the promotion details (

regular promotion, time bound higher

grade, ratio promotion ) is updated in

the present service details in SPARK

The scale of pay / Designation,

and Service Category can be changed

by the DDO using the menu SERVICE

MATTERS ->>Promotion / GRADE/

REVERSION available in SPARK.

Fig 7

13. The AG Slip with effective date

effective date and payslip date

payslip date is not validated as

the Basic pay does not fit into the

payscale in service history. Please

correct the payscale of the

designation and try again later.

Please ensure that basic pay fit into

the pay scale. If not then the scale of

pay / Designation, BASIC PAY and

Service Category can be changed by

the DDO using the menu SERVICE

MATTERS - PROMOTION/ GRADE/

REVERSION available in SPARK.If it is

related with the pay scale change that

have already updated in spark then an

official communication from the Head

of the Department should be

necessary for correction .

14. Leave entry not available. Enter

leave details and try again later.

Ensure the Leave entry properly

given in spark Leave history through

service matters---leave---leave

history. After updating leave then try

to validate the leave slip again.



payslip date is not validated

because of incorrect HRA.

If there is any mismatch in the HRA

amount in SPARK compared to Ag Slip

DDO can reject the slip. At the time of

rejection DDO must enter the remark

of rejection and that will be passed to

AG for further update.

Fig 8




because of incorrect

HRA(Employee availed quarters).

Please ensure the details quarter

details update in the SPARK.

If not Please update details of

the quarters availed through Service

matter->>Personal details->> Quarters

availed




because of incorrect CCA.

If there is any mismatch in the CCA

amount in SPARK compared to Ag Slip

DDO can reject the slip.

Fig 9

18. The PEN :- peno no. is re-

employed.However his\her

retirement date is not updated.

Update retirement details and try

later.

Please update the details in re

employment details ( salary matters --

- reemployment ) as per the ag slip.

Then try to validate the slip

19. Employee not updated as re-

employed, update the re-

employment details and

employment type and try again

later.

Ensure that the employment type in

the present service details (service

matter>> personal details >> present

service details -> Employment Type) is

updated as re-employed.





20. This slip is a Re employement slip

but Re employement not

updated in SPARK. Update Re

employement details and try

again later.

Ensure that the employment type in

the present service details (service

matter>> personal details >> present

service details) is updated as re-

employed.





21. This slip is a suspension slip but

suspension not updated in SPARK.

Update suspension details and try

again later.

Ensure that Suspension details

updated in the Disciplinary action

details and subsistence allowance.

Please update suspension details

in the Disciplinary action through

Service matters---personal details---

"Discip Action

Please add the subsistence allowance details in salary matters---subsistence allowance,

Then try to validate the suspension slip

22. Employee is under suspension.

Increment/promotion slip not

allowed. If suspension is already

revoked, update the details

through disciplinary action page

and try again later.

If suspension is already revoked

Please revoke Disciplinary action

through option Service matters---

personal details---"Discip Action select

Release Salary for penalty period

"Yes"

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Tutorial Regarding “Validate/ Accept AG slip module” for