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Help Document Time SheetManagement System
Ver 1.2 Date: 05-Mar-2014
HCL
8/10/2019 TP TSMS Help Document
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Help Doc Ver 1.2
Time sheet management system (TSMS) is the standardized system for all HCL to capture the time spentin various activities (from the standardized list of activities) and is mandatory for all third partycontractors
Features of the TSMS made available for TP contractors is given as below
Third-party contractors will have to fill the total number of hours in TSMS under the appropriateactivities.
All the details filled needs to approve by Reporting Manager (RM) ; they can approve/ refer backthe hours submitted by TP contractor.
In case of Non Compliance, reminder will be sent to TP with a copy to Reporting Manager (RM). Missing approval mailer will be sent to the approver once in a day for all the approvals pending.
Dos and Donts:
Do ensure that you are mapped to your project in TSMS.Do Fill TSMS regularly, preferably every day and under Project activities.Do ensure it is approved by your RM by the end of the month.Do not ignore the Non Compliance mailers.If you are mapped to a project, Do not fill Time under Organization Activities
Process Flow
PM to assign resources to the project code from Resource Assignation System (RAS)
Resource Assignation
Resource assigned can select the tasks that are required under the project
Task Selection
Assigned resources can start filling timesheet against the respective tasks in the project
Update Efforts
RM to monitor compliance of TSMS efforts updatedRM can utilize Approve Efforts option to monitor compliance
Bill Efforts
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How to enter Time in Time Sheet Management System (TSMS)
1. Login to Myhcl (url www.myhcl.com ) with the user name, password and domain detailsavailable with you. In case you do not have any of the details please see Section A
2. In Case you have a Page that Show TARMAC declaration, Please see section B3. Once you login, follow this path - My transactions - Common My Time sheet (TSMS) or search
with Keyword as TSMS in the Search Tab.
4. Click on My time sheet on the landing page of TSMS and check in using the pop up. In case thearea is grayed out for you to fill in Time, Please see Section C
5. Click on Select phase and activities and choose activities from project assigned and Save &Proceed to time entry
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6. Fill time entry and submit for approval for manager to approve.
7. Click on Project Assignation Details to check the PMs mapped to the projects and allocationpercentage of that project.
8. Please enable popup in you system to receive all the notifications in case project is not assigned.9. Status of time entry approval/ pending approval/ Refer back can be downloaded through
TSMSReport--Time sheet data report.
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Section A
User Name Not Available: Write a mail to [email protected] with the following details Name | SAPID | Alternate Email id
Password Not Available: Write a mail to [email protected] with the following details Name | SAP ID| Alternate Email id | User Name
Domain Not Available: Write a mail to [email protected] with the following details Name | SAP ID |Alternate Email id | User Name
Any other Login error: Write a mail to [email protected] with the screen shot of the error
Section B
In case of TARMAC error, you need to fill in the details as below
Desktop/Laptop allocated by HCL Please fill in the details by selecting HCL under the sectionSoftware compliance managed by and use Software compliance help for any help
Desktop/Laptop allocated by Client Please fill in the details by selecting Client under the sectionSoftware compliance managed by a nd selects the client from the drop down and submit
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxhttp://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxhttp://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxhttp://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxmailto:[email protected]:[email protected]:[email protected]:[email protected]8/10/2019 TP TSMS Help Document
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China (North) 10800 714 1650
China (South) 10800 140 1636
Hong Kong -11408 557500
Germany 0800 180 3994 -16695 557500
Poland -991 557500India +91 120 468 3150
Japan 005 3116 1164 -13215 557500
Malaysia 1800 815 549 + 603 8991 8080 557500
New Zealand 0800 452 360 -4222 557500
Mexico -9486
Singapore 800 101 2521 -15872 557500
South Africa 0800 983 819
United Kingdom 0800 016 3820 +44 (0) 1784 480846 557500
b. TSMS Technical errors Same as above and Escalation - [email protected] ;[email protected]
c. Finance Payment process Finance POC you have been in touch withd. PM Smart errors PMO of the projecte. Any escalation regarding the above Swetha V ([email protected] )
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]