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Help Document Time SheetManagement System
Ver 1.2 Date: 05-Mar-2014
HCL
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Time sheet management system (TSMS) is the standardized system
for all HCL to capture the time spentin various activities (from
the standardized list of activities) and is mandatory for all third
partycontractors
Features of the TSMS made available for TP contractors is given
as below
Third-party contractors will have to fill the total number of
hours in TSMS under the appropriateactivities.
All the details filled needs to approve by Reporting Manager
(RM) ; they can approve/ refer backthe hours submitted by TP
contractor.
In case of Non Compliance, reminder will be sent to TP with a
copy to Reporting Manager (RM). Missing approval mailer will be
sent to the approver once in a day for all the approvals
pending.
Dos and Donts:
Do ensure that you are mapped to your project in TSMS.Do Fill
TSMS regularly, preferably every day and under Project
activities.Do ensure it is approved by your RM by the end of the
month.Do not ignore the Non Compliance mailers.If you are mapped to
a project, Do not fill Time under Organization Activities
Process Flow
PM to assign resources to the project code from Resource
Assignation System (RAS)
Resource Assignation
Resource assigned can select the tasks that are required under
the project
Task Selection
Assigned resources can start filling timesheet against the
respective tasks in the project
Update Efforts
RM to monitor compliance of TSMS efforts updatedRM can utilize
Approve Efforts option to monitor compliance
Bill Efforts
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How to enter Time in Time Sheet Management System (TSMS)
1. Login to Myhcl (url www.myhcl.com ) with the user name,
password and domain detailsavailable with you. In case you do not
have any of the details please see Section A
2. In Case you have a Page that Show TARMAC declaration, Please
see section B3. Once you login, follow this path - My transactions
- Common My Time sheet (TSMS) or search
with Keyword as TSMS in the Search Tab.
4. Click on My time sheet on the landing page of TSMS and check
in using the pop up. In case thearea is grayed out for you to fill
in Time, Please see Section C
5. Click on Select phase and activities and choose activities
from project assigned and Save &Proceed to time entry
http://www.myhcl.com/http://www.myhcl.com/http://www.myhcl.com/
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6. Fill time entry and submit for approval for manager to
approve.
7. Click on Project Assignation Details to check the PMs mapped
to the projects and allocationpercentage of that project.
8. Please enable popup in you system to receive all the
notifications in case project is not assigned.9. Status of time
entry approval/ pending approval/ Refer back can be downloaded
through
TSMSReport--Time sheet data report.
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Section A
User Name Not Available: Write a mail to [email protected]
with the following details Name | SAPID | Alternate Email id
Password Not Available: Write a mail to [email protected]
with the following details Name | SAP ID| Alternate Email id | User
Name
Domain Not Available: Write a mail to [email protected] with
the following details Name | SAP ID |Alternate Email id | User
Name
Any other Login error: Write a mail to [email protected] with
the screen shot of the error
Section B
In case of TARMAC error, you need to fill in the details as
below
Desktop/Laptop allocated by HCL Please fill in the details by
selecting HCL under the sectionSoftware compliance managed by and
use Software compliance help for any help
Desktop/Laptop allocated by Client Please fill in the details by
selecting Client under the sectionSoftware compliance managed by a
nd selects the client from the drop down and submit
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxhttp://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxhttp://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxhttp://tools.hcl.com/tool/Declaration/pocValidateDeclaration.aspxmailto:[email protected]:[email protected]:[email protected]:[email protected]
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China (North) 10800 714 1650
China (South) 10800 140 1636
Hong Kong -11408 557500
Germany 0800 180 3994 -16695 557500
Poland -991 557500India +91 120 468 3150
Japan 005 3116 1164 -13215 557500
Malaysia 1800 815 549 + 603 8991 8080 557500
New Zealand 0800 452 360 -4222 557500
Mexico -9486
Singapore 800 101 2521 -15872 557500
South Africa 0800 983 819
United Kingdom 0800 016 3820 +44 (0) 1784 480846 557500
b. TSMS Technical errors Same as above and Escalation -
[email protected] ;[email protected]
c. Finance Payment process Finance POC you have been in touch
withd. PM Smart errors PMO of the projecte. Any escalation
regarding the above Swetha V ([email protected] )
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]
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