Toward a stronger LGBTQ Village:A shared-services partnership

Early October: BIA Board moves a motion •“to engage in talks with The 519 to identify any potential administrative or operational savings”Late October: The 519 mets with Liz Devine •and Rupert Hon discuss partnershipOctober 29, 2012: Board of Management •of The 519 approves, in principle, the development of a formal partnership with the BIAEarly November: The 519 presents a proposal •to the Executive Committee of the BIA Board of ManagementNovember 12, 2012: BIA Board unanimously •approves partnership with The 519December 2012: Announce to BIA •membershipJanuary 1, 2013: Shared Services Agreement •takes effect

TimelineToward a stronger

LGBTQ Village

Facility and Operations: Private office for BIA •General Manager, access to meeting spaces, storage. IT support, office supplies and utilities included.Communications Strategy and Support: •Strategy and policy development, day-to-date curation and content development, website, e-newsleetter and print media support.Event Management: Sponsorship, event •design, event delivery volunteer support and logsitics for the Summer Festival / event.

Partnership AreasToward a stronger

LGBTQ Village

Service Level Improvements:Office Administration

Current:Office space, storage, telephone, internet, postage, office supplies, utilities

+Service Improvements:7-day a week reception, information centre, IT support, accessible venue, on-site storage

Toward a stronger

LGBTQ Village

Service Level Improvements:Marketing and CommunicationsCurrent:3rd-party website and social media management, disconnected marketing and campaign collateral

+Service Improvements:Day-to-day communications and social media staff support, communications strategy development, content creation and curation, cross-platform partnership, regular strategic communications

Toward a stronger

LGBTQ Village

Service Level Improvements:Event Planning Support

Current:Summer event to be planned, budgeted allowance but not detailed

+Service Improvements:Skilled sponsorship and fundraising staff, event management expertise, cross-organizational partnership, volunteer engagement staff + expertise

Toward a stronger

LGBTQ Village

Director, Development and •Community EngagementManager, Development and •Community EngagementSupervisor, Events and •CateringCommunications and •Community Engagement SpecialistVolunteer and Community •Engagement Specialist

The TeamToward a stronger

LGBTQ Village

No net increase to the BIA •budget for 2013$9,000 • savings in core administration$10,000 • savings in event staffing $5,000 • increase in marketing and communications investment$14,000 • dedicated to event costs for summer event

Financial BenefitToward a stronger

LGBTQ Village

Toward a stronger LGBTQ Village:A shared-services partnership