Download pdf - TENDER DOCUMENTS PUBLIC PROCUREMENT PP 216/2019All ISO 8583 interface functionalities which exist in Cortex version 3.1 currently used by NBS should ... (EOD) timeline and daily procedures,

Tender Documents for the public procurement of services –

Migration services from current to the newest version of FIS Cortex software for DinaCard system, PP 216/2019,

conducted in negotiated procedure without public Invitation to Bid,

pursuant to Article 36, paragraph 1, item 2) of the LPP

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NATIONAL BANK OF SERBIA

TENDER DOCUMENTS

PUBLIC PROCUREMENT PP – 216/2019

Belgrade, August 2019





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Pursuant to Article 61 of the Law on Public Procurements (RS Official Gazette Nos. 124/2012, 14/2015

and 68/2015, hereinafter LPP) and Article 2 of the Rules on Mandatory Elements of Tender Documents in

Public Procurement Procedure and on Manner of Proving Fulfilment of Requirements (RS Official

Gazette No. 86/2015), Article 40 of the Rulebook on Procurements in the National Bank of Serbia (G No.

1545 dated 13 March 2014, G No. 5808 dated 4 August 2014, G No. 7575 dated 12 October 2015, G No.

9906 dated 30 December 2016 and G No. 8246 dated 29 September 2017), Decision on Initiating Public

Procurement Procedure (G No. 6717 dated 29 July 2019 and G No. 7374 dated 21 August 2019) and

Decision on the Establishment of Public Procurement Committee (G No. 6718 dated 29 July 2019), it was

prepared as follows:

TENDER DOCUMENTS

for the public procurement of services – Migration services from current

to the newest version of FIS Cortex software for DinaCard system, PP 216/2019

Tender Documents comprise:

1 GENERAL PROCUREMENT DATA ..................................................................................................3

2 TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND DESCRIPTION OF

THE REQUIRED SERVICES ..............................................................................................................4

3 TECHNICAL SPECIFICATION .........................................................................................................5

4 LIST OF REQUIREMENTS FOR PARTICIPATION IN PP STIPULATED IN ARTICLES 75 AND

76 OF THE LPP AND INSTRUCTIONS ON PROVING FULFILLMENT OF THE

REQUIREMENTS AND OTHER EVIDENCE……… ...... ……...………………….…………….....8

5 CONTRACT ELEMENTS TO BE NEGOTIATED ON AND NEGOTIATION MANNER ... …....10

6 TEMPLATES INTEGRAL TO THE BID ……………………………………...............................11

7 INSTRUCTIONS TO BIDDERS ON BID PREPARATION…………….………………………… 19





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1 GENERAL PROCUREMENT DATA

1.1. Contracting authority data:

Name National Bank of Serbia

Address Kralja Petra 12, Belgrade

Website www.nbs.rs

1.2. Public procurement type: Negotiated procedure without publishing the Invitation to Bid,

pursuant to Article 36, paragraph 1, item 2) of the LPP, and in accordance with the agreement

given by the Public Procurement Office, document No. 404-02-2934/19 dated 24 July 2019.

1.3. Public procurement subject: Migration services from current to the newest version of FIS Cortex

software for DinaCard system.

1.4. This is not a reserved public procurement procedure.

1.5. There is no electronic auction.

1.6. The subject procedure is not conducted for the conclusion of a framework agreement, but for the

conclusion of a contract.

1.7. Contact: e-mail: [email protected] every workday (Mon-Fri) from 7:30 to 16:30.

1.8. Data on the entities who the invitation to bid is addressed to, and the reasons for addressing the

invitation to these entities: FIS Payments (UK) Ltd (“FIS”), 1st Floor Tricorn House 51-53,

Hagley Road, Edgbaston, Birmingham, West Midlands, B16 8TU, United Kingdom, as this

company (FIS) owns the software and the source code of the software “Cortex”, it did not

transfer the ownership right to any other company and it is the only one authorised for the

migration services from the current to the newest version of this software – based on which the

Public Procurement Office gave its consent to implementing this type of procurement procedure

(document No. 404-02-2934/19 dated 24 July 2019).

http://www.nbs.rs/

mailto:[email protected]





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2 TYPE, TECHNICAL CHARACTERISTICS, QUALITY, QUANTITY AND DESCRIPTION

OF THE REQUIRED SERVICES

2.1. TYPE OF SERVICES:

Migration services from current to the newest version of FIS Cortex software for DinaCard system.

2.2. TECHNICAL CHARACTERISTICS:

As given in Chapter 3 of the Tender Documents.

2.3. QUALITY:

In conformity with the requirements listed in the Technical Specification.

2.4. QUANTITY AND DESCRIPTION OF SERVICES:

To be determined in the requests sent by the contracting authority.

2.5. QUALITY CONTROL AND ASSURANCE:

The quality of the services rendered shall be confirmed by the Report about user acceptance testing and

by the Confirmation about migration services successful finalization.

2.6. DELIVERY TERM:

In conformity with the bid.

2.7. SERVICE RENDERING LOCATION:

National Bank of Serbia, Nemanjina 17, Belgrade, Serbia.





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3 TECHNICAL SPECIFICATION

The subject of the tender are migration services from current to the newest version of software Cortex

which is used by National Bank of Serbia (hereinafter called the NBS) for DinaCard system. DinaCard

system currently uses Cortex version 3.1 which performs central switch functionality to the banks for

DinaCard transactions. Current version should be migrated to the newest Cortex version offered by FIS at

NBS premises on NBS new servers’ equipment.

1. Current Cortex installation

The following is description of the current version of software Cortex used at NBS:

Current Cortex version: 3.1

Operating system: HP-UX version 11.23 on Itanium

Cortex Middleware: Tuxedo version 8.1

Database: Oracle version 10.2 (10g)

Application Server: WebLogic 9.2

2. Target Cortex installation

The following is description of target version of software Cortex which is to be migrated on:

Target Cortex version: the newest Cortex version which is offered by FIS

Operating system: HP-UX on Itanium (HP-UX version proposed by FIS)

Cortex Middleware: Tuxedo (Tuxedo version proposed by FIS)

Database: Oracle (Oracle version proposed by FIS)

Application Server: WebLogic (WebLogic version proposed by FIS)

All ISO 8583 interface functionalities which exist in Cortex version 3.1 currently used by NBS should

also be supported in target Cortex version 4.x which is subject to these migration services.

3. Specification of migration services

Migration services will be implemented in following phases:

1. Code migration services (to be performed by FIS)

2. Manual configuration of new database schema (to be performed by FIS)

3. Unit testing (to be performed by FIS)

4. User acceptance testing (to be performed by NBS)

1.1.1 Phase 1 - Code migration services (to be performed by FIS)

Code migration services which should be performed by FIS will include:

• Release of latest Cortex product code v4.x

• System requirements and documentation

• Delivery of retrofitted customized code

• GUI customization migration

• Scripting and Documentation – End of Day (EOD) timeline and daily procedures, EOD script





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• On-site implementation of code migration services which is to be done at NBS premises

• Unit testing

• Bug fixes to Cortex core and migrated code

Installation of the newest Cortex version 4.x should be done by FIS staff at NBS premises on NBS new

HP server equipment on which there will be no previous Cortex version installed. Installation should

include 3 Cortex instances:

• Cortex instance on NBS production server

• Cortex instance on NBS test server

• Cortex instance on NBS Disaster Recovery server

1.1.2 Phase 2 - Manual configuration of new database schema (to be performed by FIS)

NBS is using the Cortex software as a national switch, hence no customer, account, card and branch data

are necessary to be migrated to the newest version of Cortex system. These circumstances permit

simplified migration approach, not migrating data at all but re-enter the configuration into the Cortex v4.x

instance.

Re-entering the configuration into the Cortex v4.x instance shall be done entirely by NBS. FIS will

provide just sample configuration for 2 sample interfaces and 2 sample financial entities in order to

provide Cortex initial routing functionality (up to 5 routing entries per entity) and initial unit testing. FIS

will install all database patches (especially customer specific) and give potential support with moving

software configuration.

FIS Services in this scope will include:

• Installation of database patches

• Sample configuration for 2 sample interfaces and 2 sample financial entities (up to 5 routing

entries per entity)

• Support with moving configuration (Up to 6 man-days included)

1.1.3 Phase 3 - Unit testing (to be performed by FIS)

After performing code migration services and manual configuration of new database schema, FIS will

perform unit testing in order to ensure that all migrated code and configuration are functional and correct.

In case of identifying any problem, FIS will immediately start to resolve it using his best efforts to fix it

as soon as possible.

1.1.4 Phase 4 - User acceptance testing (to be performed by NBS)

After finalization of all pervious described phases, NBS will perform user acceptance testing in order to

ensure that all migrated code and configurations are functional and correct. In case of any issues, NBS

will send to FIS detailed report about identified problems and FIS will immediately start to resolve every

reported problem using its best efforts to fix it as soon as possible. After concluding that all migrated code

and configurations are functional and correct, NBS will create the Report about user acceptance testing

and Confirmation about migration services successful finalization.





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4. Other conditions

The following are other conditions which should be fulfilled:

• NBS will appoint a Project Manager who will be responsible for the coordination of the Cortex

upgrade project on NBS side and communication and coordination with FIS side.

• FIS will appoint a Project Manager who will be responsible for the coordination of the Cortex

upgrade project on FIS side and communication and coordination with NBS side

• Licenses, installation and configuration of any 3rd party software required for Cortex v4.x are out

of scope for these migration services. Required software (detailed requirements regarding

software and versions will be listed in release notes for latest Cortex v4.x), including database

server and application server should be provided and installed by NBS for each instance of

Cortex, before FIS onsite visit

• All ISO 8583 interface functionalities which exist in Cortex version 3.1 currently used by NBS

should also be supported in new Cortex version 4.x which is subject to these migration services

• After user acceptance testing and confirmation about migration services successful finalization,

all later requirements and support will be treated as independent of these migration services

• The operating language is English for the purposes of the project, software and written material





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4 LIST OF REQUIREMENTS SET DOWN IN ARTICLES 75 AND 76 OF THE LPP

AND INSTRUCTIONS ON PROVING FULFILLMENT OF THE REQUIREMENTS

Table 1

No Requirements and Evidence on fulfilling the requirements

1

That the bidder is registered with the competent authority i.e. entered into the appropriate business

register.

Evidence:

Certificate issued by the competent body.

2

That the bidder and its legal representative have not been convicted for any criminal act as

members of an organised criminal group; that it has not been convicted for commercial criminal

offence, criminal offence against environment, criminal offence of receiving or offering bribe,

criminal offence of fraud.

Evidence:

Certificate issued by the authorised entity certifying that the bidder has not been convicted for any

criminal act as members of an organised criminal group; that it has not been convicted for

commercial criminal offence, criminal offence against environment, criminal offence of receiving

or offering bribe, criminal offence of fraud.

(Evidence must be issued maximum 2 months prior to bid opening)

3

That the bidder has settled due taxes, contributions and other forms of public taxation in

accordance with the regulations of the state where its headquarters is located.

Evidence:

Certificate issued by the authorised entity certifying that the bidder has settled due taxes,

contributions and other forms of public taxation in accordance with the regulations of the state

where its headquarters is located.

(Evidence must be issued maximum 2 months prior to bid opening)

4

That the bidder has observed the obligations deriving from the current regulations regarding

safety at work, employment and working conditions, protection of environment, as well as that it

has not been prohibited from performing business activity at the time of bid submission.

Evidence:

Template for declaration of observing current regulations (signed, Chapter 6.3).

Table 2

List of other mandatory documents and templates that should be submitted with the bid:

1 Bid Template (completed and signed, Chapter 6.1).

2 Template for declaration of independent bid (signed, Chapter 6.2).

3 Template for declaration of legal representatives (completed and signed, Chapter 6.5).

4 Draft/Model Contract (the bidder shall be obliged to submit Draft/Model Contract which shall be

negotiation subject).





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5 Detailed requirements (Technical documents) relating to the necessary software which should be

installed previously by the NBS.

Additional remarks:

• Evidence on the fulfilment of the requirements referred to in Article 75 of the LPP can be

submitted in copies which need not be certified.

• If the state where the bidder has registered seat does not issue the evidence referred to in

Article 77 of LPP, the bidder can submit – instead of these items of evidence – its own

written declaration given under full financial and criminal liability, certified in court or

other administrative body, public notary or other competent body of that state.

• If the bidder could not have acquired the requested documents within the bid submission term due

to the fact that they could not have been issued pursuant to the regulations of the state where the

bidder’s headquarters is located and if the bidder encloses the appropriate evidence for that – the

contracting authority shall let the bidder subsequently submit the required documents within an

appropriate term.

• If the evidence on meeting the requirements is in the form of an electronic document, the bidder

shall submit the hard copy of the electronic document, as per the law regulating the matter of

electronic documents.

• Where bidder has registered seat in another state, contracting authority may verify whether

documents by which bidder proves fulfilment of requested requirements were issued by

competent authorities of that state, in conformity with Article 79, paragraph 8 of the LPP.

• The bidder shall be obliged to inform the National Bank of Serbia immediately, without any

delay and in writing about any change of any data it is proving related to the public procurement

procedure, should this change take place prior to the contract awarding decision, or contract

conclusion or during the validity term of the contract, as well as to provide the accompanying

documents for such a change.





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5 CONTRACT ELEMENTS TO BE NEGOTIATED ON

AND NEGOTIATION MANNER

After bid opening, if the submitted bid fulfils the requirements stipulated in the Tender Documents, the

negotiating procedure shall be immediately initiated.

The bidder can authorise one or more persons to negotiate, who shall present his/her/their authorisation(s)

to the Committee prior to the beginning of the negotiation.

The negotiation subject shall be: Model Contract and its all elements, including terms.

During the negotiation procedure the bidder cannot offer worse conditions than the ones already given in

the bid.

The result of negotiating shall be recorded in a separate Record of Negotiation, which should be signed

by the members of the Committee, as well as the authorised representative(s) of the bidder.

If no final agreement can be reached regarding Model Contract and its elements on the day of negotiation,

the negotiation can be continued in writing.

Should the bidder fail to come to bid opening/negotiation, the bidder shall be addressed a written

invitation to state its standpoint on the possibility of offering lower prices and shorter terms, as well as

more favourable other contract elements which represent the subject of negotiation.





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6 TEMPLATES INTEGRAL TO THE BID

- Bid Template (Chapter 6.1)

- Template for Declaration of Independent Bid (Chapter 6.2)

- Template for Declaration of Observing Current Regulations (Chapter 6.3)

- Template for Declaration of Expenses Incurred in Bid Preparation (not mandatory, Chapter 6.4)

- Template for Declaration of Legal Representatives (for foreign bidders, Chapter 6.5)





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PP No: 216/2019

6.1. BID TEMPLATE

Public procurement of services - Migration services from current to the newest version

of FIS Cortex software for DinaCard system, PP 216/2019

No Procurement subject Unit Quantity Price in USD

1

Migration services from current to

the newest version of FIS Cortex

software for DinaCard system

item 1

Payment terms:

Payment shall be executed in instalments:

Instalment I – 35% of the total price

Payment term (15 days minimum – 45 days maximum)

Up to ________ days from the day of receipt of a valid

invoice, after the completion of Phase 3 of the migration

service stipulated in the Technical Specification (the

completed unit testing, to be performed by FIS)

Instalment II – 40% of the total price


Up to ________ days from the day of receipt of a valid

invoice, after the completion of Phase 4 of the migration

service stipulated in the Technical Specification (the

completed user acceptance testing, to be performed by

NBS and verified by the Report about user acceptance

testing)

Instalment III – 25% of the total price


Up to ________ days from the day of the onset of use of

the software by the user, verified by the Confirmation

about migration services successful finalization.

Bid validity term:

(60 days min) _______ days from the bid opening day

The total price shall include the price of the services and all the other costs that the bidder shall have

during the realisation of the contract.

The price of the service shall be expressed in foreign currency – USD.





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The Service Provider shall be obliged to submit, while rendering the service, the documents which

include the Instructions for installation, use and administration of the new version of Cortex software.

The Service Provider shall be obliged to complete the Phases 1, 2 and 3 stipulated in the Technical

Specification within 90 calendar days from the day of contract conclusion.

The Service Beneficiary (User) shall be obliged to put the software into operation within an approximate

term of 90 days from the day of completed service of migration and the testing performed by the User.

When invoicing the services rendered, the Service Provider shall be obliged to state at the invoice the

number of the procurement (PP 216/2019) and the contract number stated in the User’s books.

The Service Provider shall also be obliged to inform the User about service rendering date, date on the

Service Provider and the names and surnames of the people who shall execute the service by sending an

e-mail at the e-mail address: [email protected] and [email protected].

Date: Bidder’s signature

Enclosure to the Bid Template: Data on the Bidder







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ENCLOSURE

TEMPLATE – DATA ON THE BIDDER

Bidder’s name:

Bidder’s address:

Contact person:

E-mail address:

Telephone number:

Fax number:

Bidder’s tax ID number (PIB):

Bidder’s registry number:

Account number:

Bidder’s legal representative

authorised to sign the contract:





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6.2. TEMPLATE FOR DECLARATION OF INDEPENDENT BID

D E C L A R A T I O N

ОF INDEPENDENT BID

Hereby I declare under full financial and criminal liability that:

- I have submitted the bid independently, without any agreement with other bidders or interested

parties.


Note: Should there arise a reasonable doubt in the truthfulness of the Declaration of the Independent Bid,

the contracting authority shall immediately inform the competition protection body. The body authorised

for competition protection can proscribe the measure of prohibition of participating in the public

procurement procedure to the bidder, i.e. interested person, if this body concludes that the bidder, i.e.

interested person violated the competition in the PP procedure, in the sense of the Law regulating

competition protection. The measure of prohibition can last up to two years. The violation of competition

represents negative reference, as stipulated in Article 82, paragraph 1, item 2 of the Law.





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6.3. TEMPLATE FOR DECLARATION OF OBSERVING CURRENT REGULATIONS


ОF OBSERVING CURRENT REGULATIONS

Hereby I declare under full financial and criminal liability that:

- I have observed current regulations regarding safety at work, employment and working

conditions, protection of environment, as well as that I have not been prohibited from performing

economic activity by any measure in force at the time of bid submission.






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6.4. TEMPLATE FOR DECLARATION OF EXPENSES

INCURRED IN BID PREPARATION


OF EXPENSES INCURRED IN BID PREPARATION

Hereby I declare under full financial and criminal liability that I incurred the following costs in the

bid preparation procedure:

EXPENSE VALUE

USD _______________

USD _______________

USD _______________

USD _______________

USD _______________

USD _______________

USD _______________

USD _______________

USD _______________

USD _______________

In conformity with Article 88 of the LPP the bidder may submit within the bid the total amount and

structure of expenses incurred in bid preparation.

The expenses of bid preparation and submission shall be borne exclusively by the bidder which

cannot require from the contracting authority to refund the expenses.

If the public procurement has been cancelled for the reasons relating to the contracting

authority, the contracting authority shall be obliged to refund to the bidder the expenses of making

a sample or model if they have been made in conformity with the Technical Specification of the

contracting authority, as well as the expenses relating to the acquiring of collateral, but only if the

bidder has required the refund of the expenses in its bid.

*This Declaration is the integral part of the Tender Documents, pursuant to the Rules on Mandatory

Elements of Tender Documents in Public Procurement Procedure and on Manner of Proving Fulfilment

of Requirements (RS Official Gazette No 86/2015)

NOTE: SUBMITTING THIS DECLARATION IS NOT MANDATORY.






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6.5. TEMPLATE FOR DECLARATION OF LEGAL REPRESENTATIVES

(TO BE COMPLETED BY FOREIGN BIDDERS ONLY)


OF THE BIDDER ON LEGAL REPRESENTATIVES

We hereby declare, under full financial and criminal liability, that in conformity with the regulations

of the state in which our headquarters are located, our legal representatives are as follows:

Date: : Bidder’s signature





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7 INSTRUCTIONS TO BIDDERS ON HOW TO PREPARE THE BID

7.1. DATA ON MANDATORY LANGUAGE OF THE BID

The bid can be made in the Serbian or English language.

7.2. REQUIREMENTS RELATING TO THE BID PREPARATION

1) The bidder’s bid (including the enclosures) should be manually numbered (each page separately)

with clearly written page number out of the total number of pages (e.g. page 1 of 2) and initialled by the

bidder. The entire set of documents (the bid) should be punched, tied by a ribbon and sealed by sealing

wax.

A bidder may submit only one bid, with evidence on fulfilling the requirements set out in the

Tender Documents stipulated in Chapter 4 – List of Requirements for Participation in PP Stipulated in

Article 75 of LPP and Instructions on Proving Fulfilment of the Requirements.

The templates contained in the Tender Documents have to be correctly completed and signed.

2) Manner and deadline of bid submission: Bidders shall submit the bids in a closed envelope,

by registered mail or by personal delivery at the address of the contracting authority: National Bank of

Serbia, Nemanjina 17, with the following note:

„Bid for the public procurement of services: Migration services from current to the newest

version of FIS Cortex software for DinaCard system, PP 216/2019“ – do not open.

The flap of the envelope should contain the bidder’s name, address and telephone number,

as well as the name and surname of the contact person.

It is desirable that the bidder should submit a copy of the bid together with the original bid.

Both the original and the copy should be in separate closed envelopes, but put together into one

large envelope with the following text: „Bid for the public procurement of goods: Migration services from

current to the newest version of FIS Cortex software for DinaCard system, PP 216/2019“ – do not open.

The envelope with the original bid should be marked as: “Original bid for the public procurement

of goods: Migration services from current to the newest version of FIS Cortex software for DinaCard

system, PP 216/2019“ – do not open.

The envelope with the copy of the bid, identical with the original, should be marked as: “Copy of

the bid for the public procurement of goods: Migration services from current to the newest version of FIS

Cortex software for DinaCard system, PP 216/2019“ – do not open.

The bid submission deadline is:

19. September 2019 by 10:00

The bid shall be deemed timely if it has arrived to the registration office of the contracting

authority at Nemanjina 17, Belgrade till (including) 19. September 2019 by 10:00.

The bid failing to arrive to the registration office of the contracting authority at Nemanjina 17,

Belgrade) 19. September 2019 by 10:00 shall be deemed untimely.

3) Manner, place and time of bid opening: Bid opening shall be public and will be held

immediately after the expiration of bid submission deadline, in the presence of PP Committee members at

Nemanjina 17, Belgrade, on 19. September 2019 at 10:30.





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4) Conditions under which bidders’ representatives can participate in the bid opening

procedure and the negotiating procedure: Bidders’ authorised representatives may attend the bid

opening and negotiating procedures, if they have written authorisations to participate, which they are

obliged to hand over to the Committee prior to the bid opening and negotiating procedures.

5) Contact: e-mail address [email protected] every work day (Mon-Fri) from 7:30 to 16:30.

7.3. LOTS

This public procurement is not divided in lots.

7.4. BIDS WITH VARIANTS

Bids with variants are not allowed.

7.5. MANNER OF AMENDING, SUPPLEMENTING OR CANCELLING THE BID

In conformity with Article 87, paragraph 6 of the LPP the bidder may amend, supplement, or

cancel its bid within time limit for submission of bids. Therefore, the amendment, supplementation or

cancellation of the bid shall be valid if the contracting authority has received the information on them

before the expiry of the term for bid submission.

Amending, supplementing or cancelling the bid shall be made in the manner stipulated for bid

submission.

Bid cannot be amended, supplemented or cancelled upon the expiry of the term for bid submission.

7.6 PARTICIPATION IN A JOINT BID OR AS A SUBCONTRACTOR

The subject procedure does not offer the possibility of participating in a joint bid or as a

subcontractor.

7.7. FULFILLMENT OF REQUIREMENTS ON SUBCONTRACTOR’S SIDE

As the bidder is not allowed to partially entrust execution of this procurement to a subcontractor,

there will be no fulfilment of requirements by the subcontractor.

7.8. FULFILLMENT OF REQUIREMENTS IN A JOINT BID

As the bid cannot be submitted by a group of bidders, there will be no fulfilment of requirements in

a joint bid.

7.9. ESSENTIAL REQUIREMENTS FOR BID CORRECTNESS/ACCEPTABILITY

The offered goods and services must in all aspects comply with the demands of the contracting

authority and specified technical characteristics.

The invoice shall be submitted based on the document – Record – verifying the quantity and

quality of the services rendered.

The payment term shall be specified in conformity with the Bid Template. No advance payment

shall be accepted, i.e. if the bidder requires advance payment, its bid shall be rejected as unacceptable.

The terms should be precisely defined in accordance with the Bid Template.

Imprecisely set deadlines (e.g. immediately, as agreed, from-to, successively, and similar) shall not

be accepted. If the bidder set deadlines imprecisely, the bid shall be deemed incorrect.

7.10. PRICE

Prices of the goods and services with all the expenses can be expressed in foreign currency – USD,

in conformity with EX WORKS (Incoterms 2010).






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The payment shall be executed in foreign currency – USD.

If the bidder offers an unusually low bid price, the contracting authority shall proceed in

accordance with Article 92 of the LPP.

7.11. CONFIDENTIALITY

The subject procurement does not contain confidential information.

7.12. MANNER OF TAKING TECHNICAL DOCUMENTS WHICH COULD NOT BE POSTED

DUE TO THEIR COMPREHENSIVENESS

All the necessary documents for the subject procurement have been posted.

7.13. ADDITIONAL INFORMATION AND CLARIFICATIONS

An interested person can request additional information or clarifications relating to the bid

preparation in written form, or point out to the contracting authority potentially spotted deficiencies or

irregularities in the Tender Documents, by sending an e-mail at the e-mail address:

[email protected], five days prior to the expiry of the deadline for bid submission at latest.

The answer(s) to the request(s), as well as any amendments and supplements to the Tender

Documents, shall be posted at the Public Procurements Portal and at the website of the National Bank of

Serbia, link Tenders.

Requesting additional information and clarifications can be done via e-mail address:

[email protected], every work day (Mon-Fri) from 7:30 to 16:30.

The communication between the interested persons/bidders and the contracting authority shall be

performed in the manner prescribed by Article 20 of the LPP:

− via e-mail or mail, as well as via contracting authority’s posting at the Public Procurements

Portal and at the website of the National Bank of Serbia, link Tenders;

− if a document from the public procurement procedure has been sent by the contracting authority

or the bidder via e-mail, the party that delivered the document this way shall be obliged to require

from the other party to confirm the receipt of the document in the same way, which the other

party shall be obliged to do when needed as a proof of executed sending.

Requesting additional information and clarifications over the phone is not allowed.

7.14. ADDITIONAL EXPLANATIONS, CONTROL AND PERMITTED CORRECTIONS

The National Bank of Serbia may, upon the opening of the bid, ask the bidder in written form for

additional explanations that will be useful in the course of examination and evaluation of the bid (Article

93 of the LPP).

The contracting authority may, with the bidder’s consent, rectify arithmetic errors noticed while

examining the bid, upon termination of the bid opening procedure.

If there is a difference between the unit and total price, the unit price shall be the reference one.

If the bidder does not consent to the correction of arithmetic errors, the contracting authority shall

reject such a bid as unacceptable.

7.15. USAGE OF PATENTS AND INTELLECTUAL PROPERTY RIGHTS

Fees for patent usage, as well as the liability for breach of protected intellectual property rights of

third persons shall be borne by the bidder.







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7.16. REQUEST FOR THE PROTECTION OF RIGHTS

The request for the protection of rights should be submitted to the contracting authority, and a

copy of the request for the protection of rights should also be sent to the Republic Commission.

The request for the protection of rights can be submitted to the contracting authority by e-mail as

well, to the following e-mail address: [email protected] every workday (Mon-Fri) from 7:30 to

16:30.

The request for the protection of rights can be submitted during the entire public procurement

procedure, against any activity of the contracting authority, unless stipulated otherwise by the Law.

The request for the protection of rights disputing the type of the procedure, the contents of the

Invitation to Bid or of the Tender Documents shall be deemed as a timely one if the contracting authority

has received it at least 7 days prior to the closing bid submission date, regardless of the manner of

delivery, and if the submitter of the request pointed out to the contracting authority certain deficiencies

and irregularities – in conformity with Article 63, paragraph 2 of the LPP – which the contracting

authority has not eliminated.

The request for the protection of rights disputing the activities that the contracting authority has

taken prior to the expiry of the bid submission term and after the expiry of the term stipulated in

paragraph 4 hereof, shall be considered timely if it has been submitted till the expiry of the bid

submission term at latest.

The provisions stipulated in paragraphs 4 and 5 of this item do not apply to the entities which did

not participate in this public procurement.

After a decision on contract awarding or a decision on public procurement procedure cancellation

has been reached, the term for submitting the request for the protection of rights is 10 days from the day

of posting the decision on the Public Procurements Portal.

The submitter of the request for the protection of rights is obliged to pay to the account of the

budget of the Republic of Serbia (account number: 840-30678845-06, payment code: 153 or 253,

reference number: procurement number or code, purpose: Republic administrative tax, public

procurement: PP 216/2019, contracting authority: National Bank of Serbia, payee: Budget of the

Republic of Serbia) the tax amounting to RSD 60,000.00.

Tax payment from abroad

The payment of the tax for the protection of rights from abroad can be executed to the foreign

currency account of the Ministry of Finance – Treasury Department:

BANK NAME AND ADDRESS:

National Bank of Serbia (NBS)

11000 Belgrade, Nemanjina 17, Serbia

SWIFT CODE: NBSRRSBGXXX

INSTITUTION NAME AND ADDRESS:

Ministry of Finance

Treasury Department

Pop Lukina 7-9,

11000 Belgrade

IBAN: RS 35908500103019323073

NOTE: When paying it is necessary to state the following payment details (FIELD 70: DETAILS

OF PAYMENT): public procurement number which the request for the protection of rights refers to and

the name of the contracting authority of the subject public procurement.






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The instructions for payment in EUR and USD are as follows:

SWIFT MESSAGE MT103 – EUR

FIELD 32A: VALUE DATE – EUR – AMOUNT

FIELD 50K: ORDERING CUSTOMER

FIELD 56A:

(INTERMEDIARY)

DEUTDEFFXXX

DEUTSCHE BANK AG, F/M

TAUNUSANLAGE 12

GERMANY

FIELD 57A:

(ACC. WITH BANK)

/DE20500700100935930800

NBSRRSBGXXX

NATIONAL BANK OF SERBIA – NBS

BELGRADE, NEMANJINA 17, SERBIA

FIELD 59:

(BENEFICIARY)

/RS35908500103019323073

MINISTRY OF FINANCE

TREASURY DEPARTMENT

POP LUKINA 7-9, BELGRADE

FIELD 70: DETAILS OF PAYMENT

7.17. STAMP USE

The bidder shall not be obliged to use company’s stamp when making the bid.

7.18. CONTRACT CONCLUSION

The contracting authority shall send the public procurement contract to the selected bidder within

eight days from the day of expiry of the term for filing the request for the protection of rights.

SWIFT MESSAGE MT103 – USD

FIELD 32A: VALUE DATE – USD- AMOUNT

FIELD 50K: ORDERING CUSTOMER

FIELD 56A:

(INTERMEDIARY)

BKTRUS33XXX

DEUTSCHE BANK TRUST COMPANY

AMERICAS, NEW YORK

60 WALL STREET

UNITED STATES

FIELD 57A:

(ACC. WITH BANK)

NBSRRSBGXXX

NATIONAL BANK OF SERBIA – NBS

BELGRADE, NEMANJINA 17, SERBIA

FIELD 59:

(BENEFICIARY)

/RS35908500103019323073

MINISTRY OF FINANCE

TREASURY DEPARTMENT

POP LUKINA 7-9, BELGRADE

FIELD 70: DETAILS OF PAYMENT