Spreadsheets and Non-Spatial Databases
Unit 4: Module 15, Lecture 2- Advanced Microsoft Excel
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Advanced Microsoft Excel
Beyond the Basics Copying and Pasting
Formulas Absolute Cell
Addresses Trendlines Statistical Analysis Pivot Tables and
Charts Helpful Hints File Conversions
Developed by: Forbes/Host Updated: 2/14/05 U4-m15-2-s3
Advanced Microsoft Excel
Copying and Pasting Formulas When entering the same
formula multiple times use: Autofill
Drag the fill handle (black box at the bottom of highlighted cells) over the cells to be filled
Fill right Highlight cells to be filled Ctrl + r
Fill down Highlight cells to be filled Ctrl + d
•Fill Handle
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Advanced Microsoft Excel
Paste Special When copying a formula
choose to paste only the: Formula Value Format Etc.
For example: if copying a formula to a new table or spreadsheet and only the value of the formula is to be displayed choose paste special and highlight values.
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Advanced Microsoft Excel
Absolute Cell Addresses When copying formulas
Excel shifts the reference cell to a relative reference in the next column or row. Example: when using the
fill right command the relative reference shifts one column to the right.
If the formula is to refer back to the same cell each time it must use an absolute cell address.
Relative reference
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Advanced Microsoft Excel
°C to °F conversion: Formula F=C*1.8+32 Cell B15 contains 1.8 and
Cell B16 contains 32. In order to refer to these as an absolute reference they must be written in the formula as $B$15 and $B$16. In this manner when copying and pasting or filling the formula it will always refer to these two cells.
Shortcut: F4 will toggle between relative and absolute references
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Advanced Microsoft Excel
Trendlines Independent (Depth) vs.
Dependent variable (pH) Graph data using the XY
(Scatter) Chart type. Once graph is finished go to
the chart menu and select add trendline.
Right click on trendline to format Display the R2, equation, etc.
This trendline shows that pH is negatively correlated with depth. This means that as depth increases pH decreases or vice versa.
Depth v. pHR2 = 0.8106
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
6.8 7.0 7.2 7.4 7.6 7.8 8.0 8.2 8.4
pH
Dep
th
Trendline
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Statistical Analysis Most Excel packages do
not have the capability to perform advanced statistical analysis without an add-in. Under the tools menu select
add-ins. Select the Analysis Tool Pack
and Analysis Tool Pack (VBA).
It may be necessary to insert the Microsoft Office installation CD.
Advanced Microsoft Excel
Developed by: Forbes/Host Updated: 2/14/05 U4-m15-2-s9
Advanced Microsoft Excel
To perform a a statistical test Under the Tools Menu select
Data Analysis. Choose which statistical
operation to perform. For Example: If a trendline is not
sufficient. Select the regression option. Input Y range and X range. Click OK. Summary Output will display
in a new worksheet. Note: the R2 here is the same
as that displayed on the trendline graph.
R2
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Advanced Microsoft Excel
Pivot Tables Organize and summarize
large amounts of data quickly.
Add or Remove data Rearrange the layout View a subset of data Calculate overall or by
subset Sum Average Count Standard Deviation
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Advanced Microsoft Excel
Creating a Pivot Table Start with a table of data
Clear column headings No blanks
Select cell anywhere in table
Go to the Data menu Select Pivot Table and
Pivot Chart Report Follow Steps of the
Pivot table and Pivot Chart Wizard.
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Advanced Microsoft Excel
Pivot Table Design Step 3 of the Pivot Table
and Chart Wizard Select Finish to organize
the table on the spreadsheet.
Choose the Layout option to organize the table in the chart wizard. Drag field buttons to the
labeled areas on the pivot table diagram
Field buttons
Pivot Table Diagram
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Advanced Microsoft Excel
Pivot Table Design Data totals are
automatically calculated as sums
Change this by right clicking on the sum of temp, etc. in the data column. Select Field Settings Choose from list
Sum, Average, Max, Min, etc.
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Advanced Microsoft Excel
Pivot Table Options Easily add or remove data
Return to wizard Select Layout Option
• Rearrange Fields Use the Pivot Table Field
list to rearrange on the worksheet
View a subset of the data Click on arrows
List drops down Check items to display
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Advanced Microsoft Excel
Pivot Tables Create many tables from
same pivot table Select data to be shown Copy table Paste Special
Values Creating a pivot table is a
“trial and error” process. Practice moving things
around to become familiar Of course look to Microsoft
for help!
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Advanced Microsoft Excel
Pivot Table Charts Simply click on the chart
wizard icon in the Pivot Table toolbox.
Automatically creates chart
Same rules apply Change layout Display only certain
information Etc.
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Advanced Microsoft Excel
Pivot Table Example Ice Lake, MN
9/5/2004-9/11/2004 Available at:
http://www.waterontheweb.org/data/icelake/realtime/weekly.html
Preparing Excel Table Change the date field to two
columns: time and date. Delete Spaces in data table Make column heading into
one row Use wrap text option under
format cell – alignment tab
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Advanced Microsoft Excel
Example: Ice Lake, MN Use the layout option to
design the pivot table Drag Date and Time Fields to
the Page Field Drag Depth Field to the row
Field Drag the rest of the Field
Buttons to the Data Field Click OK and Finish Result
Data organized by Date and time Depth
Can calculate average, etc. much quicker than entering formulas.
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Advanced Microsoft Excel
Other Helpful Features Autofilter
Search for blanks, non-blanks, or other data in a table
Select any cell in table Go to Data Menu
Filter – Auto Filter Click on arrows to select
from drop down list Transpose
When data is in columns and it needs to be in rows Paste special-Transpose
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Advanced Microsoft Excel
Transferring files between programs: Many file formats
Microsoft Excel = .XLS Quattro Pro
= .WQ1, .WB1, .WB2 Lotus 1-2-3 =
WKS, .WK1, .WK3, .WKE .DBF, .CSV, .TXT, and many
others. From Excel
Save As Choose from Save as Type
To Excel Right click on file
Open With –Choose Program
•Save as Type