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SBS Program Management
John J. LeRose
SBS Collaboration Meeting October 18, 2012
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Recent Events
• October 1: The “Program” started– Project 1: SBS Basic (WBS 1)– Project 2: Neutron Form Factor (WBS 2)
• October 15: Sent the 1st Monthly e-mail report to DOE– With Modified PMP• Personnel shifts• Schedule Shifts/Delays
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WBS 1 (SBS basic)
• 48D48 Magnet transportation and modifications• 48D48 Magnet assembly and support platform• Magnet power supply and its associated infrastructure• Beam-line vacuum and shielding components• Beam-line steering magnets
WBS 1 Milestones
ID # Level Milestone Date
1.1-01M 1 Project start 10/1/2012
1.2-01M 2 Magnet delivered to JLab 4/30/2013
1.2-10M 2 Platform parts received 6/27/2014
1.2-20M 2 Magnet assembled on platform 3/19/2015
1.2-30M 2 Beam-line parts received 9/24/2015
1.1-10M 1 Project completion 1/29/2016
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SBS Basic
2013 2014 2015 $-
$100
$200
$300
$400
$500
$600
$700
$800
$900
Basic Costs (AY $k)
contingencyoverheaddirect cost
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WBS 2 (Neutron Form Factor)
• Gas Electron Multiplier (GEM) tracking detectors (UVa), 29 modules
• Front-end and data-acquisition electronics (UVa) to accompany these modules Electronics Hut, Detector Frames, and Materials needed to construct the Lead Tube Shielding, and the Lead Tube Platform for the beamline
• Coordinate Detector
WBS 2 MilestonesID # Level Milestone Date
2.1-01M 1 Project start 10/1/2012
2.2-01M 2 UVa receives GEM parts 7/22/2013
2.2-20M 2 UVa receives electronics parts 8/20/2014
2.2-10M
2
UVa GEM modules assembled and tested
10/17/2014
2.2-40M 2 Coordinate Detector Assembled 11/17/2014
2.2-30M
2
UVa front-end electronicsassembled and tested
2/2/2015
2.2-40M10
2
WBS 2.3 completed (ElectronicsHut Assembled etc.)
10/5/2015
2.1-10M 1 Project completion 1/29/2016
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Neutron Form Factor
2013 2014 2015 $-
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
Neutron Form Factor Costs (AY $k)
contingencyoverheaddirect cost
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• Gas Electron Multiplier (GEM) tracking detectors (UVa) (35 modules)
• Front-end and Data Acquisition Electronics to accompany these GEM modules (UVa)
• Trigger (RU)• Pole shims (JLab)• Exit field clamp (JLab)
WBS 3 (Proton Form Factor)
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ID # Level Milestone Date
3.1-01M 1 Project start 10/1/2013
3.2-01M 2 UVa receives parts for GEM modules 8/20/2014
3.2-10M 2 UVa begins assembly of electronics 1/5/2015
3.2-50M 2 RU begins trigger design 1/6/2016
3.2-20M 2 UVa electronics assembly and tests completed 7/20/2016
3.2-30M 2 JLab receives pole shims 8/22/2016
3.2-40M 2 JLab receives exit field clamp 8/22/2016
3.2-70M 2 RU completes trigger 12/1/2016
3.2-60M 2 UVa GEM modules assembled (and tested) 2/2/2017
3.1-10M 1 Project completion 7/31/2017
WBS 3 Milestones
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Proton Form Factor
2014 2015 2016 2017 $-
$100
$200
$300
$400
$500
$600
$700
$800
Proton Form Factor Costs (AY $k)
contingencyoverheaddirect cost
Communications with DOE!• The JLab SBS management team will provide a monthly status update
to the DOE SC Office of Nuclear Physics via e-mail.• Written status reports will be developed by the JLab Program Manager
on a quarterly basis and submitted to JLab senior management as well as the DOE-NP Instrumentation Program Manager.
• JLab, in coordination with the DOE SC Office of Nuclear Physics, will convene external review panels annually to evaluate progress. In the event of any serious problems in the interim, e.g., a detector performance issue, additional appropriate reviews would be convened by JLab.
• SBS Program Team meetings will be held regularly to keep collaborators informed of progress and problems.
The Monthly Report
• Executive summary of the “projects”• Management Highlights • WBS 1
– Work breakdown structure– Milestones (scheduled, expected, achieved)– Project oversight – WBS 1.1, 1.2, 1.3 progress problems– Costs
• WBS 2 (ditto)• WBS 3 (ditto) This year no progress, problems, or costs
October 15 report is already 7 pages (nothing really to report except that we started)
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Summary• As a DOE “object”, we’ve just started.
– Ironing out how we report• Budgets are a challenge
– Moving targets• 2016 Ready for Neutron Form Factor expt.
– Budget willing!• 2017 Ready for Proton Form Factor expt.
– Budget willing!• As you will see today and tomorrow, there is much that is part of
SBS but not part of “The SBS Program”
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Things that aren’t in “The SBS Program”
• BigBite• Gas Cerenkov• INFN GEM’s• Hcal• Ecal• Polarized 3He Target• …