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SBS Program Management

John J. LeRose

SBS Collaboration Meeting October 18, 2012

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Recent Events

• October 1: The “Program” started– Project 1: SBS Basic (WBS 1)– Project 2: Neutron Form Factor (WBS 2)

• October 15: Sent the 1st Monthly e-mail report to DOE– With Modified PMP• Personnel shifts• Schedule Shifts/Delays

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WBS 1 (SBS basic)

• 48D48 Magnet transportation and modifications• 48D48 Magnet assembly and support platform• Magnet power supply and its associated infrastructure• Beam-line vacuum and shielding components• Beam-line steering magnets

WBS 1 Milestones

ID # Level Milestone Date

1.1-01M 1 Project start 10/1/2012

1.2-01M 2 Magnet delivered to JLab 4/30/2013

1.2-10M 2 Platform parts received 6/27/2014

1.2-20M 2 Magnet assembled on platform 3/19/2015

1.2-30M 2 Beam-line parts received 9/24/2015

1.1-10M 1 Project completion 1/29/2016

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SBS Basic

2013 2014 2015 $-

$100

$200

$300

$400

$500

$600

$700

$800

$900

Basic Costs (AY $k)

contingencyoverheaddirect cost

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WBS 2 (Neutron Form Factor)

• Gas Electron Multiplier (GEM) tracking detectors (UVa), 29 modules

• Front-end and data-acquisition electronics (UVa) to accompany these modules Electronics Hut, Detector Frames, and Materials needed to construct the Lead Tube Shielding, and the Lead Tube Platform for the beamline

• Coordinate Detector

WBS 2 MilestonesID # Level Milestone Date

2.1-01M 1 Project start 10/1/2012

2.2-01M 2 UVa receives GEM parts 7/22/2013

2.2-20M 2 UVa receives electronics parts 8/20/2014

2.2-10M

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UVa GEM modules assembled and tested

10/17/2014

2.2-40M 2 Coordinate Detector Assembled 11/17/2014

2.2-30M

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UVa front-end electronicsassembled and tested

2/2/2015

2.2-40M10

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WBS 2.3 completed (ElectronicsHut Assembled etc.)

10/5/2015

2.1-10M 1 Project completion 1/29/2016

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Neutron Form Factor

2013 2014 2015 $-

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

Neutron Form Factor Costs (AY $k)

contingencyoverheaddirect cost

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• Gas Electron Multiplier (GEM) tracking detectors (UVa) (35 modules)

• Front-end and Data Acquisition Electronics to accompany these GEM modules (UVa)

• Trigger (RU)• Pole shims (JLab)• Exit field clamp (JLab)

WBS 3 (Proton Form Factor)

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ID # Level Milestone Date

3.1-01M 1 Project start 10/1/2013

3.2-01M 2 UVa receives parts for GEM modules 8/20/2014

3.2-10M 2 UVa begins assembly of electronics 1/5/2015

3.2-50M 2 RU begins trigger design 1/6/2016

3.2-20M 2 UVa electronics assembly and tests completed 7/20/2016

3.2-30M 2 JLab receives pole shims 8/22/2016

3.2-40M 2 JLab receives exit field clamp 8/22/2016

3.2-70M 2 RU completes trigger 12/1/2016

3.2-60M 2 UVa GEM modules assembled (and tested) 2/2/2017

3.1-10M 1 Project completion 7/31/2017

WBS 3 Milestones

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Proton Form Factor

2014 2015 2016 2017 $-

$100

$200

$300

$400

$500

$600

$700

$800

Proton Form Factor Costs (AY $k)

contingencyoverheaddirect cost

Communications with DOE!• The JLab SBS management team will provide a monthly status update

to the DOE SC Office of Nuclear Physics via e-mail.• Written status reports will be developed by the JLab Program Manager

on a quarterly basis and submitted to JLab senior management as well as the DOE-NP Instrumentation Program Manager.

• JLab, in coordination with the DOE SC Office of Nuclear Physics, will convene external review panels annually to evaluate progress. In the event of any serious problems in the interim, e.g., a detector performance issue, additional appropriate reviews would be convened by JLab.

• SBS Program Team meetings will be held regularly to keep collaborators informed of progress and problems.

The Monthly Report

• Executive summary of the “projects”• Management Highlights • WBS 1

– Work breakdown structure– Milestones (scheduled, expected, achieved)– Project oversight – WBS 1.1, 1.2, 1.3 progress problems– Costs

• WBS 2 (ditto)• WBS 3 (ditto) This year no progress, problems, or costs

October 15 report is already 7 pages (nothing really to report except that we started)

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Summary• As a DOE “object”, we’ve just started.

– Ironing out how we report• Budgets are a challenge

– Moving targets• 2016 Ready for Neutron Form Factor expt.

– Budget willing!• 2017 Ready for Proton Form Factor expt.

– Budget willing!• As you will see today and tomorrow, there is much that is part of

SBS but not part of “The SBS Program”

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Things that aren’t in “The SBS Program”

• BigBite• Gas Cerenkov• INFN GEM’s• Hcal• Ecal• Polarized 3He Target• …