SAP Joint VentureAccounting (JVA)
? SAP AG 2004
Oil & Gas Solution MapSuppliers &
PartnersCustomers& Channels
Exploration &Appraisal
Development &Production
HydrocarbonSupply & GasTransmission
Refining &Manufacturing
PrimaryDistribution
TerminalManagement
SecondaryDistribution
CommercialSales & Retailing
UpstreamExploration and Appraisal
E&P Contract ManagementLiquid and Gas ProductionAllocation and Settlement
Supply, Transmission & TradingBulk Supply Chain Planning and OptimizationBulk Supply Chain Operations and SchedulingBulk Supply Chain Execution and SettlementBulk Supply Chain Reporting and AnalyticsPhysical Oil and Gas Commodity Trading
Oil and Gas Paper Trading and Risk Management
Refining & ManufacturingRefining Operations
Lubes Manufacturing Operations
Sales Planning and Account Management
Hydrocarbon Products Transportation
Downstream Marketing & RetailingMarketing Planning and Execution
Opportunity to CashCustomer Service
Terminal Management
Service Station Fuel ManagementConvenience Retailing
Enterprise Asset and Service ManagementInvestment Planning, Design & Construction
Sourcing & ProcurementMaintenance Operations and Logistics
Enterprise Management & SupportAnalyticsFinancials
Human Capital ManagementCorporate ServicesOperations Support
? SAP AG 2004
? In the oil and gas industry, certain ventures are considered high risk,demanding extensive capital investment and a long payback period. To
minimize risks, companies develop partnerships called joint ventures.
? A joint venture consists of an operating partner (operator) and one ormore non-operating partners, who combine monetary or personnel
resources to share a projects expenses and revenues.
? The operator manages the venture, arranges venture activities, andmaintains accounting records. The operator remits venture expenses,
collects revenues, and distributes these to the partners, according to their
ownership shares.
? This process is known as Joint Venture Accounting (JVA).
What is SAP JVA?
? SAP AG 2004
? SAP designed JVA especially for joint venture operations.
? SAP JVA captures all expenditures and other joint venture transactions byusing functions from Financial Accounting (SAP FI), Controlling (SAP CO),
Asset Management (SAP AM), Materials Management (SAP MM), Plant
Maintenance (SAP PM), and Project System (SAP PS).
? By working closely with customers and implementation partners, SAPensures that JVA facilitates efficient management of joint ventures.
What is SAP JVA?
? SAP AG 2004
? SAP JVA is the only SAP solution that allows you to track ventureexpenditures on a venture by venture and partner by partner basis.
? SAP JVA allows you to view venture information in real time, not justat period end.
? Using proven SAP FI-Special Ledger functionality as its basis, SAPJVA ensures accurate calculations and reporting of venture activities
on a venture-by-venture basis.
Why SAP JVA?
? SAP AG 2004
? SAP JVA is fully integrated with:
? Financial Accounting (SAP FI)? Controlling (SAP CO)? Asset Management (SAP AM)? Materials Management (SAP MM)? Production Planning (SAP PP)? Plant Maintenance (SAP PM)? Project System (SAP PS)
allowing you to capture all joint venture transactions by using
standard SAP functions.
? The result is a streamlined workflow and reductions in errors.
Why SAP JVA?
? SAP AG 2004
? Detailed joint venture data capture in real time
? Cash calls to/from partners
? Partner billing for venture expenses and revenues
? Overhead calculation, based on the Joint Operating Agreement
? Allocations of billable and non-billable costs
? Multi-currency processing
? Farm-in/Farm-out and Equity Changes
SAP JVA Features and Benefits
? SAP AG 2004
Joint Venture Data Capture
? Captures and codes all transactions, including vendor invoices, inventory movements andallocations, with an option to produce balanced venture books
Cash Calls
? Request cash payments from partners for future venture operations
Partner Billing
? Calculates partner shares for venture expenses and revenues
? Monitors partner cash calls and receivables
? Produces a partner bill containing all relevant information
Overhead
? Calculates different types of overhead, as agreed in the JOA
SAP JVA Functions
? SAP AG 2004
Allocations
? Distributes billable and non-billable costs (such as facility, payroll, and related expenses) tocost centers or projects throughout the allocation cycle
Multi-Currency Processing
? Supports the multi-currency needs of typical venture activities
SAP JVA Functions
? SAP AG 2004
Cutback
? Cutback allocates all operating costs, carried by the operator during the accounting period,to the non-operating partners, according to their equity shares. This process typically occursat the end of the accounting period after all transactions are posted.
Suspense Processing
? Suspense processing allows you to continue regular processing in the event of a dispute orsome other unscheduled disruption.
Equity Adjustment
? Equity adjustment covers several business processes that require the creation of new equitygroups and different handling for historical cost. SAP JVA equity adjustment capabilitiesprovide functions that cover farm-in, farm-out, and re-determination, facilitating prior-periodand pre-cutback equity changes.
Joint Venture Billing
? Joint venture billing allows you to invoice partners for expenditures and revenues, and toissue cash calls. You can send different levels of supporting information with the invoice.
SAP JVA Functions
? SAP AG 2004
Partner Netting
? Partner netting allows you to calculate the sum of a partners open expenses and cash callswithin the venture to a single residual entry of outstanding expenses. You can then post thatentry to the partners accounts receivable account for billing.
Asset and Material Transfer
? Asset and material transfer capabilities allow you transfer assets and materials to jointventure properties at the current replacement price, rather than at historical cost.
Controlling
? Controlling enables you to process assessments, distributions, and allocations. In SAP JVA,you can allocate various costs among multiple cost objects for distribution to the ventures.
Net Profit and Carried Interest Profit Partners
? Net profit and carried interest profit partners allow you to allocate payments and a net profitinterest to a non-operating partner, and to set up a carried interest arrangement, ifnecessary.
SAP JVA Functions
? SAP AG 2004
Non-Operated Ventures
? Non-operated venture processing facilitates integrated handling of incoming, non-operatedinvoices with SAP accounts payable functions. You can record these invoices online. Inaddition, cash call features are available for non-operated ventures at the venture andproject level.
Inter-Company Functions
? Inter-company functions allow you to book inter-company entries on the books of theoperating partner and any of its affiliated businesses. By identifying these relationships,through inter-company mappings of accounts and other relevant objects, SAP JVAautomates processing of inter-company joint venture transactions.
Balanced Books By Venture
? Balanced books by venture allows you to produce balanced financial statements on aventure by venture basis. If a document without balancing-entries-by-venture is posted tothe joint venture ledger, the data capture process creates an inter-venture booking, tobalance the document by venture.
SAP JVA Functions
? SAP AG 2004
Bank Account Switching
? Bank account switching is common practice outside North America. Large ventures arefunded from one or more dedicated venture bank accounts. Depending on the venture, SAPJVA determines the bank account from which an invoice is paid. SAP JVA also producescorrespondence, notifying the bank to make all required transactions for the movement ofcash between accounts. In addition, bank account switching produces all requiredsettlement documents, and can calculate all applicable interest.
Audit Support
? Audit support allows you to give non-operating partners detailed accounting transactionrecords in an electronic format to assist transaction audits. These records are based onoperator-defined selection criteria and can be restricted at multiple levels. JADErequirements are also supported.
SAP JVA Functions
? SAP AG 2004
A JOA is a contract between venture partners that specifies the following:
? Operator of well, property, project
? Partners and working interests
? Associated ventures
? Allowable overheads and their treatment
? Non-consent penalty percentages
Definitions
Interests
Joint Operating Agreement (JOA)
? SAP AG 2004
JVA Business Objects: Venture
EG3
C75 % 25%
Venture A
EG4
EG1
33 1/3
EQTYPE 1Engineering
Design
EG6
B25%
A25 %
C25 %
D
EG2
25%BA
50 %D
25 %
EG5
EQTYPE 2
ConstructionEQTYPE 3
Production
B
A33 1/3
C33 1/3
33 1/3
B
A33 1/3
C33 1/3
33 1/3
25%BA
50 %C
25 %
25 %
A
2002
2003
2004
Ventures associateEquity Types and EquityGroups to define a specificjoint operation or purpose
? SAP AG 2004
? Operated (no tax)
? Operated by the company managing SAP JVA
? You cannot assign a tax code to this type of venture
? Operated (with tax)
? Operated by the company managing SAP JVA
? You can assign a tax code to this type of venture
? Non-Operated
? The company managing SAP JVA holds a non-operated venture share
? This company is billed by the operator for its share of venture expenses
? Non-Operated On-Billing? The company managing SAP JVA sells part of its non-operated share of the venture to
third parties
? Corporate Venture? The company managing SAP JVA holds a 100% interest
SAP JVA Business Objects: Five Venture Types
? SAP AG 2004
Equity types connect equity groups to joint ventures
January February March April May June July August September October November December
Joint Venture 1Joint Venture 1
Equity Group A
Equity Type: DEV
01012003
Equity Type: PRO
Equity Group B
Equity Group C
2003
08012003
07012003
Equity Definitions
? SAP AG 2004
.
A
EG3
C75 % 25%
Venture A
EG1
33 1/3
EQTYPE 1
EG2
25%BA
50 %D
25 %
Valid
EQTYPE 2
ConstructionEQTYPE 3
Production
B
A33 1/3
C33 1/3
33 1/3
33 1/3
3
EG4
EG5
B
A
C33 1/3
33 1/
25%BA
50 %D
25 %
EG6
B25%
A25 %
C25 %
D25 %
A
EG3
C75 % 25%
Venture A
EG1
33 1/3
EQTYPE 1Engineering
Design
EG2
25%BA
50 %D
25 %
Valid
EQTYPE 2
ConstructionEQTYPE 3
Production
B
A33 1/3
C33 1/3
33 1/3
3
EG5
B
A33 1/3
C33 1/3
33 1/
EG4
25%BA
50 %C
25 %
EG6
B25%
A25 %
C25 %
D25 %
New Processing Plant
Design
Joint Venture Integration with Cost Objects
A
A
Cost centre
Project
Construction Project
? SAP AG 2004
Cost Center
PM Order
Internal Order
Project Prod Order
VentureAsset Plant
1 2
Joint Venture Integration with Cost Objects
? SAP AG 2004
Cost ObjectCost Object
Joint Venture Coding for Cost Object
ProductionOrder
NetworkOrder
PlantMaintenance
Order
Project Cost centre Internal Order
Joint Venture
Equity Type
Recovery Indicator
JV Object Type
JIB/JIBE Class
JIB/JIBE Subclass A
? SAP AG 2004
Recovery Indicator
Identifies category of a joint venture transaction
Indicates whether a particular revenue or expense is shared byventure partners
Used to select data for reporting to venture partners Used to distinguish between joint and own revenues and
expenditures
Recovery indicator assignment & determination:
Default(Corporate)
Cost Object
G/L Account &Cost Element
Document Type
User Entry
MMCOFI
? SAP AG 2004
Joint Venture Integration and Interface
AccountingInterface
SpecialLedger
Interface
AM
MMFI
PS
COSD
HR
PM
Accounting Document
Itm Account Cost Obj. Amount1 Vendor -117.502 Cost 1 CC-1 60.003 Cost 2 CC-2 40.004 Tax 17.50
JV Interface
Joint Venture DocumentJoint Venture DocumentItm Account Cost Obj. AmountVenture EqG RI1 Vendor CC-1 - 70.50JVI001 A01 BI1 Vendor CC-2 - 47.00JVI002 A01 BI2 Cost 1 CC-1 60.00JVI001 A01 BI3 Cost 2 CC-2 40.00JVI002 A01 BI4 Tax CC-1 10.50JVI001 A01 BI4 Tax CC-2 7.00JVI002 A01 BI
JV DATAJVT01
BILLINGJVT02
CUSTOMDATABASE
FI DATAGLT0
PP
? SAP AG 2004
Joint Venture Vendor Invoice Posting - Example
Post Vendor Invoice
Accounting Doc
The expenses are assigned to the JV partners via the cost object assigned to the expense line items
JV Document
Cost Centre Assignment
? SAP AG 2004
Asset Master
Joint Venture Asset Posting - Example
Vendor Invoice
JVA derives venture coding for an asset using the costcentre entered on the asset master record
Asset Document
JV Document
? SAP AG 2004
Goods Receipt
Joint Venture Material Posting - Example
MM Assignments
JVA derives venture coding for material movements from a special stock cost object that is assigned toa plant and a valuation type (which is optional) associated with the plant.
Accounting Doc
Material Document
JV Document
JV Document
? SAP AG 2004
Periodic Processes
Foreign Currency Valuation
Cost Transfers
Cost Allocation & Settlement
Overhead Calculations (PCO)
Equity Adjustments
Cutback
Joint Venture Close
Partner Netting Final Settlement
Corporate Close
Billing
? SAP AG 2004
Assessments & DistributionsCost allocations are based on R/3 CO functions with JVA required enhancements,
including:? Substitution of the recovery indicator (recovery indicator manipulation)? Allocation of secondary costs? Re-run of settlement
Cost Object B
Materials
Mail & CarriageTelecomsEntertaining
12Hotels8Travelling
Repairs & ServicingVehiclesLight & HeatingRent & Rates
Staff Salaries
80External Labour40Internal Labour
140Total
Distribution (through original cost element)Internal CO only
Cost Object B
140Assessment A
Materials
Mail & CarriageTelecomsEntertainingHotelsTravellingRepairs & ServicingVehiclesLight & HeatingRent & RatesStaff SalariesExternal LabourInternal Labour
140Total
Allocation (via secondary cost element)Internal CO only
Cost Object A
- 350Assessment A
Materials
Mail & CarriageTelecomsEntertaining
30Hotels20Travelling
Repairs & ServicingVehiclesLight & HeatingRent & RatesStaff Salaries
200External Labour100Internal Labour
0Total
40%
Unallocated Costs
40%
? SAP AG 2004
? Farm-In / Farm-Out? A partner joins or leaves a venture
? Redetermination? Partner shares are adjusted to reflect changes in business conditions, such as reserves
? Funding Currency Change? A funding currency is added or removed from a venture
? Current and prior period equity adjustments handled
Equity Changes & Adjustments
? SAP AG 2004
Suspense Processing
? Suspense functionality supported for:? Partner Suspense? Equity Group Suspense? Project/WBS Element Suspense
? Specific costs are not charged to a venture but instead posted tosuspense accounts for the duration (year & period) a project remainsin suspense
Selection
GBU1Company Code
Venture JV0001 JV9999to
Project Suspense
Posting
2002Fiscal Year
12Period
31.12.2002Posting Date
Options
Test run
Set project in suspense Post Costs
Accounting DocumentAccounting Document
Itm Account Cost Obj. Amount1 O'head Admin - 50.002 O'head CC-1 50.00
Joint Venture DocumentJoint Venture Document
Itm Account Cost Obj. AmountVenture EqG RI1 O'Head Admin - 50.00C00001 A01 NB2 O'Head CC-1 50.00JVI001 A01 BI
Joint Venture DocumentJoint Venture Document
Itm Account Cost Obj. AmountVenture EqG RI1 O'Head Admin - 50.00C00001 A01 NB2 O'Head CC-1 50.00JVI001 A01 BI3 O'Head CC-1 0JVI001 A01 BS
JVA Project Suspense
? SAP AG 2004
Overheads
? International Parent company overhead? US/Canada Well related allocations
OverheadCost
Stepped Rate Rule
1%
2%
5%GBP 10 000
GBP 0
GBP 250 000
GBP 10 000 GBP 500
GBP 140 000 GBP 2 800
? SAP AG 2004
Cutback
Venture A
EG2
Company Code50 % Partner B
25 %
Partner D25 %
AR / AP
Partner D25
ET1
AR / AP
Partner B25
Gross
Net
The cutback processallocates JV partners'expenses or revenuesaccording to theirworking interest ownership.
OperatingExp / Rev
50
OperatingExp / Rev
100
Cutback Processing
RI = BillCost Object
Venture A
? SAP AG 2004
Cash Call Processing
? Equivalent to down payments or pre payments? Can be issued for future months (Reclassification)? Request and cash receipts carried forward to billing process? Integrated with Accounts Receivable and Accounts Payable
Venture JV0001 EqG A01 FCurr NOK
Partner FCurr Amt Lcurr Amt
JVGBU1 600.00 46.74
JV5001 300.00 23.37
JV5101 100.00 7.79
Partner Shares
Cash Call Request:
FIDocument
Cash Call
?Gross to venture/project?Net to venture/project/partner
AccountsRec.- Cash
CallsPartner A
600Accounts
Rec.- CashCalls
Partner B300
AccountsRec.- Cash
CallsPartner C
100
? SAP AG 2004
JV BillingLedger
Billing
JV Integration Mgr.
StatementExp. Suppl
ExpenditureDetail
Inv. SupplDetail
Invoice
Joint Venture Billing
InternalAllocations
Costs
Orders
PayrollVendor
Invoices
AccountsReceivable
JV SummaryLedger
Cutback
JV Integration Mgr.Cash Calls
Paid CashCalls
PartnerPayments
CutbackInvoice
PartnerAdjustments
JV Billing createsvarious customizedbilling documents tosend to your JVpartners
JV Integration Mgr.
? SAP AG 2004
COTo Affiliate:
INVOICE
FI
A/P
FIDocument
Cash Call
Affiliated Inter-Company Setup
? Cutback creates A/P entriesto operator on the books ofthe affiliated partner asconfigured in SAP JVA andSAP FI
? Gross cash calls create A/Pentries on the books of theaffiliated partner, asdefined in configuring SAPJVA and SAP FI
Inter-Company Ventures
Cutback
IntercompanyProcessing
Cash Calls
? SAP AG 2004
Enterprise
Business
AssetAssetManagementManagement
PurchasingPurchasing& Supply& Supply
MM
Management
Support
HumanHumanRes. PayrollRes. Payroll
HR ProjectsProjectsPS
BusinessBusinessPlanningPlanning ControllingControlling
Finance &Finance &AccountingAccountingIM FICO
Regulatory Information Data Warehouse Non-RegulatedInformationInformation
ManagementManagement
NetworkProvisioning
ServiceDelivery
RevenueManagementNetwork Provisioning
PSPM
QM
EC
AssetTransfers
GoodsIssues
Cutback
PP JointVenture
Accounting
PartnerBilling
Asset and Material Movements
JVAJVAMMAM
FIAM
? SAP AG 2004
? Stock help corporate or per venture
? Stock prices? Moving average charged to venture and operator? Current replacement price (CRP) invoked to add stock handling fee
? Plant or valuation definition
Joint Venture Billing
CRP
CompanyCompanyInventory at
MovingAverage
Price
CompanyCompanyProj/Asset at
MovingAverage
Price
Joint Venture Billing
CRP
Plant to Cost Center, Order, Project, Asset
Material Management Features
? SAP AG 2004
JV Partner Auditing
? Gross billable/all by venture/account
? Gross billable/all by cost object
? Gross billable/partner net by cost object
? Gross billable/all by cost object foreign currency
? Gross billable/partner net for JIB
? Remaining cutback by cost object
? Posted suspense overview
? Gross non-operated by cost object
? Venture/equity group/billing indicator
? Partner/billing indicator
? Standard JVA Reports:
? Billing Reconciliation Extract:Reconciliation
Ledger 4B and 4DJVA BillingBalances
Ledger 4A and 4CJVA Balances
StatementExp. Suppl
ExpenditureDetail
Inv. SupplDetail
Invoice
? SAP AG 2004
? Online transaction for incoming invoices for non-operated ventures? Input forms, defined in JVA configuration, control the layout of the input screens? Input form includes the SAP coding block information (account, cost object,
asset)
? Incoming cash calls are handled with the cash call functions? Non-operated venture processing is fully integrated with SAP
accounts payable functions
Non-Operating Ventures
InvoiceInvoiceData Entry
Transaction
Cash CallCash CallCas
h Call
Transact
ion
R/3
AccountsPayable
Non-operatingnet share
? SAP AG 2004
Main Features? Balanced books by venture
? Venture specific bank accounts v. central disbursement account
? Funding currency defined for each venture
? Bank reconciliation and switching
? Exchange differences for each venture
Cash and Banking
? SAP AG 2004
? Integrates with FI, MM, and AM, which streamlines workflow and greatlyreduces errors
? Supports joint audit data exchange (JADE) reports, online and in real time,reducing audit headcount, time, and expense
? Ensures full compliance with all standard overhead methods andcalculations (US and international)
? Provides complete drill down capability for reporting all ventures, allauthorization for expenditures (AFEs) tied to JOA, overhead analysis,
cutback, and billing
Key Drivers:
Maximize Assets, Minimize Overhead
SAP JVA Business Benefits
? SAP AG 2004
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