Processes & Procedures in a Library Environment
Dr. Ruwan Gamage
Senior Assistant LibrarianUniversity of Moratuwa
Main processes in a library
1. Acquisition (ප්ර�තිග්ර�හණය)2. Cataloguing & Classification ( සුචිකරණයහ වර්ගීකරණය)3. Circulation (සං�සංරණය)4. Periodicals Control ( ව ර සංඟර ප්ර ලනය)
Also applicable as modules for automation
Collection Development( එකතුසං�වර්ධනය)Acquisition (ප්ර�තිග්ර�හණය) - Suppliers (සං�ප්රයුම්කර�වන්), Invoices ( ඉන්වොව යිස් හ වොවනත්ගිණුම්කටයුතු), Donations (ප්රරිත්යා' ග්ර),Audit queries (online resources ( ජා ලග්රත්යා සංම්ප්රත්))
Maintenance (නඩත්තුව) - Binding (බැ�ඳුම්), Repair (අළුත්ව�ඩිය )
Weeding out - withdrawal ( ඈත්කිරීම), discarding ( බැ�හ�රකිරීම), writing off ( කප්ර හ�රීම) - With the approval of the Library Committee
Technical Services
Cataloguing (සුචිකරණය)Classification (වර්ගීකරණය)Reclassification ( න�වත්යා වර්ගීකරණය)Indexing (අනුක4මණික කරණය)Metadata/keywords (වොමට දත්ත්යා/ මුල් ප්රද)
Cataloguing (සුචිකරණය)
Classification
UDC - Universal Decimal ClassificationDDC - Dewey Decimal Classification
A standard notation given according to the subject/discipline
Photography
ArtMedicine
Indexing
Index cards
Reader Services ( ප්ර ඨක වොස්ව )
Circulation (සං�සංරණය) Lending ( බැ�හ�ර දීම) Return ( න�වත්යාභා ර දීම) Renewals ( අළුත්කිරීම) Reservation ( වොවන්කිරීම)Facilities Management ( ප්රහසුකම් සං�ප්රයීම) Users with special needs ( විවො>ෂ අවශ්ය'ත්යා සංහිත්යාපුද්ග්රලයන්) Discussion (සං කච්ඡා ) Sanitary facilities ( සංනීප්ර රක්ෂක අවශ්ය'ත්යා ) Drinking water ( වොබැ න වතුර) Food & beverages ( ආහ ර ප්ර න) Free & Open access ( නිදහස් හ විවJත්යා වොප්ර�ව්ශ්යය)
Reader Services ( ප්ර ඨක වොස්ව )
Policy (ප්ර�තිප්රත්තිය)
Opening time - night? O/T, staff transportLending period - available resourcesMembership - outsiders? Behaviour - talking inside, wearables, food policy
Reader Services ( ප්ර ඨක වොස්ව )
Tools (වොමවලම්)
User guidesLeafletsInstructional booklets/web pagesDemonstrationsCall numberShelf orderShelf labels
Periodicals Control ( ව ර සංඟර ප්ර ලනය)Different kind of resource
Selection - budget, time of year, recommendationsFrequency - disorders, missingLending? normally not allowed!
Donations - easy! Not accessioned!!
Services
ReferenceCurrent AwarenessSelective DisseminationTeaching Information SkillsResearch Assistance - Downloading articles, guidance...Document Delivery - British LibraryInter Library Lending - Common form
Bindery
Book binding - specially when RFID is in operationLoose leavesJournal bound volumesRepairing
Theses & dissertations - economic gain
Office management
Records managementCommunication managementHuman Resources management
Interpersonal communication
Face to faceTelephoneEmailOnline chat - ask a librarian serviceWeb to phone
Video conferenceAudio conference
BlogsWikisInteractive web sites
Web 2.0Library 2.0
User education
Cinema/TV show/DocumentarySpeechesGroupwork/testIndividual work/test
Audio/video to manyMachine learning (e/m)One to many (large group)One to many (smaller groups)Many to manyOne to one
Library staff
Professional staff (AQ, TS, RS, Ref, User edu)Administration staff (Admin, Records, Bindery) Para-professionals (AQ, TS, RS)Support staff
Library Staff
Librarian
P P P
PP PP PP
S
A
VC
R
Head of the Inst
Head of the Lib = Dean
Head - Admin (Univ)
Heads of Depts
Head - Admin (Lib)
Motivation of staff
Fair governanceRelaxed working environmentIncentives - financial, non-financial (job security, achievements...) Verbal motivation - positive thinkingPraise/recognitionAcceptanceJob enrichmentPromotion opportunities
Institutions
UNESCO - United Nations Educational Scientific and Cultural OrganizationIFLA - International Federation of Library Associations and InstitutionsSLLA - Sri Lanka Library AssociationALA - American Library AssociationCILIP - Chartered Institute of Library and Information ProfessionalsNLDSB - National Library & Documentation Services BoardNILIS - National Institute of Library & Information ScienceULA - University Librarians AssociationSCOLIS - Standing Committee on Library & Information Science
Standards
ISBN - International Standard Book NumberISSN - International Standard Serial NumberMARC - MAchine Readable CatalogueOAI - Open Archives InitiativeZ 39.50 - Common Gateway
Legal deposit
National ArchivesNational Museum Library, The British Museum Library, University of Ceylon (Peradeniya University Library)Sri Lanka National Library Services Board (SLNLSB)
Legal deposit
Printing Pressess1. Printing presses Ordinance, No. 16 of 1902.2. Printing Presses (Amendment) Act, No. 20 of 1951.3. Printing Presses (Amendment) Act ,No. 22 of 1955.4. Printing Presses (Amendment) Act ,No. 26 of 1983.
Printers and Publishers1. Printers and Publishers Ordinance , No. 01 of 1885.2. Printers and Publishers (Amendment) Act, No. 28 of 1951.3. Printers and Publishers (Amendment) Act No. 6 of 1976.4. Printing and Publishers (Amendment) Act No. 27 of 1983.
Newspaper1. Newspaper Ordinance, No. 05 of 1839.2. Newspaper (Amendment) Act, No. 18 of 1951.3. Newspaper (Amendment) Act, No. 05 of 1976.
Computer Parts/Accessories
CPUCasingMonitorKeyboardMouseSpeakers
ProcessorHard diskDVD driveCombo driveNetwork cardSound card
New media
CD-ROM (Compact disk-Read Only Memory)DVD (Digital Versatile/Video Disk)
Multimedia ( බැහු ම ධ')
Text + Audio (Sound) + Video + Images + Animation
Single file or multiple filesPackaged in CD/DVD or delivered through Web.
Library automation
Library OPAC (On-line Public Access Catalogue)
AQ / TS / RS / PER
Library automation
WinISIS Database (Catalogue)
ABCD/ Koha
Library automation
WinISIS
• Member of CDS/ISIS family• Free• Developed with UNESCO support• Current version 1.5 Build 3 (No longer updated)• Network version available• Can use GenISIS to upload into the Web.
• Bibliographic data• Link facility to full text/graphics
Security
Library staffSuitable physical barriers (wire mesh, glass walls etc.)
Security gatesRFID systemsRattle tapesCCTV Cameras
Traditional
Modern