Library Policies and Procedures Manual

7/28/2019 Library Policies and Procedures Manual

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Library Policies and Procedures Manual

Jacqualin Cundieff

SLIS 5340


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Policies and Procedures Manual 2

Table of Contents

Stakeholder Chart 3

Mission Statement 6

Library Staff and Job Descriptions 7

Goals 12

Circulation Procedures 15

Acceptable Use Policy / Computer Use Policy 17

ADA Compliance Statement 20

Emergency Procedures / Disaster Plan 24


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Stakeholder Chart

Reference List

American Library Association. (2008). School library program health & wellness toolkit.

American Association of School Libraries, February 04, 2011. doi:520514

Briant, L. (02, February, 2011). Llano Elementary School Librarian. [email protected].

Chan, C. (2008). The impact of school library services on student achievement and the

implications for advocacy: A review of the literature. Access (10300155), 22(4), 15-20.

Retrieved fromhttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN

=36277489&site=ehost-live&scope=site

Logan, D. K. (2008). Putting students FIRST. American Libraries, 39(1), 56-59. Retrieved from

http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=28111274&site=ehost-

live&scope=site

Martin, B. S. & Zannier, M. (2009). Getting to know your work environment. InFundamentals

of school library media management, (pp. 3-4). New York, NY: Neal-Schuman Publishers,

Inc.

Schuckett, S. (2006). It takes a village. School Library Media Activities Monthly, 23(2), 48-50.

Retrieved from


live&scope=site

Sullivan, M. (2010). Are school libraries at a tipping point? Teacher Librarian, 37(5), 84-85.

Retrieved from


live&scope=site
mailto:[email protected]:[email protected]://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=36277489&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=36277489&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=36277489&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=36277489&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=28111274&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=28111274&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=28111274&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=22763835&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=22763835&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=22763835&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=52571277&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=52571277&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=52571277&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=52571277&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=52571277&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=22763835&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=22763835&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=28111274&site=ehost-live&scope=sitehttp://libproxy.library.unt.edu:2103/login.aspx?direct=true&db=lih&AN=28111274&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=36277489&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=36277489&site=ehost-live&scope=sitemailto:[email protected]


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Stakeholder Chart

Top 3 services

1) Programing to meet students educational needs

2) Resources (books, computers, research help)

3) Positive Environment

Stakeholder Needs Our library provides: Our library receives:

School Board

Members

Successful school image,

educated students, data

for informed decisions

(Briant, 2011)

Goals developed from

district goals, positiveprograming meeting

students educational

needs, regular reports on

spending, circulation, &

programing (Briant,

2011)

Support through staffing,

funding for collections

(Briant, 2011), library

growth in collections,

positive image

Administrators

(principals)

Positive student

academic results (Chan,

2008), happy parents,successful students,

positive school image

(American Library

Association [ALA],

2008), teachers with their

needs provided for

Programming to provide

instruction & support forstudents academic needs

(Briant, 2011), resources

for parents/teachers,

positive environment that

is student focused

Funding, staffing,schedule to provide for

planning and

collaboration with

teachers (Chan, 2008)

Teachers

Time to access the

library, student success(Chan, 2008), resources

to use in classroom for

instruction &

differentiation (ALA,

2008)

Personnel to assistteachers, resources,

collaboration (Chan,

2008), positive

environment

Happy teachers,

supportive teachers

wanting to collaborate

(Chan, 2008), teachers

who encourage

students/parents to use

the library, library

advocates


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Students

Getting good grades

(Chan, 2008), time,

refuge & acceptance

(ALA, 2008), library &

research skills

Instruction to meet

educational goals (Chan,

2008), research skills,

books, computers,

positive experience with

books, 21st Century Skills

(Logan, 2008)

Successful students,

library advocates (Logan,

2008), increasing

circulation, learners

Learning 4 Life(Sullivan, 2010)

ParentsResources, activities,

learning opportunities

books, computers with

Internet access, story

time, research help,

seminars and classes

Support, publicity,

volunteers, monetary and

book donations

CommunityMembers

Successful schools

(Chan, 2008), students

prepared for work, costeffective use of taxes

(ALA, 2008; Martin &

Zannier, 2009)

Instruction meeting

education goals (Chan,

2008), wise use of

funding, positive image

through PR

Volunteers, PR,

donations of

books/monetary, support

(Martin & Zannier, 2009)

Local

Businesses/

Organizations

Education friendlycommunity, competent

work force (Schuckett,

2006), successful

students (Chan, 2008)

Instruction to meet

educational goals (Chan,

2008), successfulstudents who are creative

thinkers & good problem

solvers, student projects

to be displayed for local

businesses/organizations

(Schuckett, 2006)

Strong advocates,

donations-

books/monetary,

volunteers, PR (Martin &

Zannier, 2009)


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Mission Statement

References

American Library Association. (1998). The vision. InInformation power: Building partnerships

for learning(1st ed.,) American Library Association.

Koren, J. (2011). Vision mission goals and objectives for the school library media center.

Retrieved February 3, 2011, fromhttp://www.slideshare.net/joh5700/vision-mission-goals-

and-objectives-for-the-school-library-media-center-presentation

Llano Elementary School: Library home. (2011). Retrieved February 12, 2011, from

http://es.llanoisd.org/apps/pages/index.jsp?uREC_ID=89340&type=d&termREC_ID=&pRE

C_ID=168890&hideMenu=1

Mission statement for the Whittier Elementary School Library Media Center. (2006). Retrieved

February 3, 2011, fromhttp://schools.fcps.org/whes/lmc/missionstatement.htm

Pingry. (2011). Retrieved February 3, 2011, fromhttp://www.pingry.org/page.cfm?p=466

Welcome to the Arrowhead Library 2010-2011 theme filling each other with good feelings.

(2010). Retrieved February 3, 2011, from

http://www.methacton.org/6880946211591/site/default.asp

Llano Elementary School Librarys mission is

TO enrich and improve the performance of all students

IN A WAY THAT that supports students and staff as they seek information and ideas for their

education and informational needs,

SO THAT students, teachers, parents, and the community are provided a safe, comfortable

learning environment.
http://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://es.llanoisd.org/apps/pages/index.jsp?uREC_ID=89340&type=d&termREC_ID=&pREC_ID=168890&hideMenu=1http://es.llanoisd.org/apps/pages/index.jsp?uREC_ID=89340&type=d&termREC_ID=&pREC_ID=168890&hideMenu=1http://es.llanoisd.org/apps/pages/index.jsp?uREC_ID=89340&type=d&termREC_ID=&pREC_ID=168890&hideMenu=1http://schools.fcps.org/whes/lmc/missionstatement.htmhttp://schools.fcps.org/whes/lmc/missionstatement.htmhttp://schools.fcps.org/whes/lmc/missionstatement.htmhttp://www.pingry.org/page.cfm?p=466http://www.pingry.org/page.cfm?p=466http://www.pingry.org/page.cfm?p=466http://www.methacton.org/6880946211591/site/default.asphttp://www.methacton.org/6880946211591/site/default.asphttp://www.methacton.org/6880946211591/site/default.asphttp://www.pingry.org/page.cfm?p=466http://schools.fcps.org/whes/lmc/missionstatement.htmhttp://es.llanoisd.org/apps/pages/index.jsp?uREC_ID=89340&type=d&termREC_ID=&pREC_ID=168890&hideMenu=1http://es.llanoisd.org/apps/pages/index.jsp?uREC_ID=89340&type=d&termREC_ID=&pREC_ID=168890&hideMenu=1http://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentation


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Library Staff and Job Descriptions

Reference

Round Rock ISD. (2009).Library service handbook. Retrieved May 1, 2011, from

https://www.roundrockisd.org/index.aspx?page=383#Personnel

Librarian

The librarian is a certified teacher with regular faculty status, who has additional specializedtraining and certification endorsement in library media center programs and activities. Thelibrarian is responsible for the operation of the library within the school and for related mediaservices within the building, under the administration of the principal.

The librarian shall:

1. Instruct and assist students and teachers in effective and creative use of thelibrary by: collaborating with teachers to integrate information problem solving process

skills into the content area curriculum; orienting new students and teachers to library facilities and services; developing and implementing activities in cooperation with classroom

teachers; utilizing a variety of effective teaching techniques; assisting students in locating materials appropriate to their individual needs

and encouraging the use of library resources for enrichment.

2. Exhibit leadership and cooperate with administration, faculty, parents and students toformulate philosophy, goals, objectives, policies of library services to meet the needs ofstudents and faculty.

3. Attend faculty meetings and departmental or grade level meetings as needed.

4. Encourage input from students and parents.

5. Maintain current awareness of state, region, and national standards for library servicesand programs.

6. Develop and implement plans and procedures to achieve long range goals andobjectives, determine objectives and set priorities for each school year, and apply effectiveprocedures to evaluate accomplishment of goals and objectives.

7. Provide time and space coordination for use of the library services and facilities andmaintain a pleasant, attractive, and clean library.

8. Prepare annual statistics and reports as needed.
https://www.roundrockisd.org/index.aspx?page=383#Personnelhttps://www.roundrockisd.org/index.aspx?page=383#Personnelhttps://www.roundrockisd.org/index.aspx?page=383#Personnel


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9. Assist in the planning of new library facilities and/or revision of existing facilities.

10. Organize, train, and supervise library staff (paid and volunteer).

11. Maintain a system for efficient accession and organization and for easy access tomaterials and equipment by: checking in all new materials and preparing for use in an organized manner; checking in new AV equipment and keeping inventory records current; maintaining an up-to-date catalog of materials; weeding and withdrawing obsolete materials and equipment; providing and maintaining an efficient circulation system (including overdue

items, lost items, and teacher records); securing lists of uncataloged materials in department or classroom for

inclusion in library inventory; distributing Education Service Center, Region XIII materials and information

to faculty; acknowledging receipt of gift items; renewing subscriptions for continuations, periodicals, newspapers; preparing orders and organizing supplies for media production; preparing orders for new or replacement materials and equipment based on

identified needs.

12. Facilitate efficient maintenance of AV equipment by: preparing work orders for AV equipment repairs, maintaining repair records; providing information to teachers and other school personnel about simple

care and maintenance of AV equipment;

maintaining a file of equipment instruction manuals or brochures; maintaining a supply of AV consumables (lamps, cassettes, etc.)

13. Use sound business procedures in administering budget allocations by: anticipating needs and meeting deadlines in placing orders; shopping comparatively, considering services offered by vendors, evaluating

items before purchase; maintaining accurate records of materials and equipment ordered and

received; following district ordering procedures.

14. Maintain accurate inventory records by: keeping records of books and software current; keeping the AV equipment inventory current; keeping required physical inventories of materials and AV equipment; preparing inventory reports as required.

15. Coordinate selection/evaluation of library resources and equipment by: providing selection criteria for use in the selection process;


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maintaining a current consideration file; providing access to publishers and producers catalogs; providing for teacher evaluation of materials and equipment; providing preview materials for consideration and applying evaluation

processes (both before and after purchase) in relation to instructional needs and to

actual use by teachers and students.

16. Serves as a resource person to teachers by: gathering materials in all formats for classroom use on specific topics; providing assistance in setting up learning centers for student use in

classroom or library; preparing bibliographies upon request and maintaining a file of bibliographies related

to specific projects.

17. Organize and/or teach in-service for faculty related to use of equipment and materialsby:

informing teachers of new items; instructing teachers regarding simple maintenance and care of equipment; orienting new teacher to library facilities and services; suggesting methods for effective and innovative utilization of resources and for

guidance in reading, viewing, listening.

18. Maintain positive public relations by: working closely with curriculum planning to integrate media services into the

instructional program; participating in professional and educational associations; participating in school and faculty extra-curricular activities; creating an atmosphere of openness and welcome within the library andproviding services in a friendly and responsible manner; utilizing school and community communications to publicize the programs

and activities of the library; encouraging reciprocal public relations activities with local public libraries.

Library Assistant

Provides assistance to students and teachers in the following areas: scheduling equipment and library time use of online catalog word processing Accelerated Reader locating curriculum support materials and creating bibliographies hardware troubleshooting, scheduling service with Technical Operations storytelling for classes internet searches


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Assists librarian and assumes responsibility as directed by the librarian in the followingareas:

shelving materials generating overdue notices checking materials in and out maintaining patron data maintaining equipment holdings database inventory procedures inter-library loan requests

Assists librarian and assumes responsibility as directed by the librarian for audiovisualmaterials, including: circulation of equipment and non-print material scheduling and recording TV and satellite broadcasts, including checking for

copyright compliance and erasing programs when rights expire scheduling and managing campus broadcast and messaging system

Provides training and assists librarian in the following areas: instructing student library assistants and volunteers scheduling tasks for student library assistants instructing both students and teachers in use of online catalog and databases instructing both students and teachers in use of AV equipment

Assists librarian with supervision of students in the following areas: monitoring students in the library before and after school, and during lunch monitoring students in the library on passes (without a teacher) assuming full responsibility for the library in the absence of librarian

Assumes responsibility with supervision of librarian for processing and/or setting up: periodicals books nonprint material audiovisual equipment software

Assumes responsibility for the majority of the following clerical duties with librarian'ssupervision: maintaining database of titles for possible purchase

maintaining records for library promotions, reading incentives, etc. maintaining supply inventory distributing faculty memos and library newsletters via email carrying out general office duties (phone calls, filing, typing, etc.) creating bulletin boards and displays maintaining orderly appearance of the library making copies collecting money as needed for lost or damaged materials, etc.


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Parent/VolunteerVolunteer parent assistants work in the school under the direction of the principal. Theirtraining and work in the library is organized by the librarian. Some continuity in libraryparent volunteers from year to year is desirable. Their duties may include, but are notlimited to the following: Performing circulation routines Shelving books and other media Reading and straightening shelves Performing simple housekeeping chores Filing Data entry Assisting with checking in new materials Assisting with inventory procedures Assisting with simple maintenance of AV equipment Delivering AV equipment Assisting with programs and activities in the library such as displays, bulletin boards,

book talks, storytelling, book fairs, etc. Assisting with vertical file maintenance


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Goals

References

American Library Association. (1998). The vision. InInformation power: Building partnerships

for learning(1st ed.,) American Library Association.

Bilmes, D., Bomber, B., Brueher, A., Dodds, J., Fullner, S. K., Fullner, S., . . . Rosenthal, S.

(2007). TIPS from your colleagues. Library Media Connection, 25(4), 8-9. Retrieved from


live&scope=site

Canadian Library Association. (2000).Position statement on effective school library programs in

Canada. Ottawa, ON: Canadian Library Association. Retrieved from

http://www.cla.ca/AM/Template.cfm?Section=Position_Statements&Template=/CM/Conte

ntDisplay.cfm&ContentID=3038

Koren, J. (2011). Vision mission goals and objectives for the school library media center.

Retrieved February 3, 2011, fromhttp://www.slideshare.net/joh5700/vision-mission-goals-

and-objectives-for-the-school-library-media-center-presentation

Martin, Barbara S. & Zannier, Marco. (2009). Setting Goals. InFundamentals of school library

media management(pp. 9-13). New York, NY: Neal-Schuman Publishers, Inc.

Tips from your colleagues and other bright ideas. (2010). Library Media Connection, 28(6), 8-9.

Retrieved fromhttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN

=50728707&site=ehost-live&scope=site
http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=23594500&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=23594500&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=23594500&site=ehost-live&scope=sitehttp://www.cla.ca/AM/Template.cfm?Section=Position_Statements&Template=/CM/ContentDisplay.cfm&ContentID=3038http://www.cla.ca/AM/Template.cfm?Section=Position_Statements&Template=/CM/ContentDisplay.cfm&ContentID=3038http://www.cla.ca/AM/Template.cfm?Section=Position_Statements&Template=/CM/ContentDisplay.cfm&ContentID=3038http://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=50728707&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=50728707&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=50728707&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=50728707&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=50728707&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN%20=50728707&site=ehost-live&scope=sitehttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.slideshare.net/joh5700/vision-mission-goals-and-objectives-for-the-school-library-media-center-presentationhttp://www.cla.ca/AM/Template.cfm?Section=Position_Statements&Template=/CM/ContentDisplay.cfm&ContentID=3038http://www.cla.ca/AM/Template.cfm?Section=Position_Statements&Template=/CM/ContentDisplay.cfm&ContentID=3038http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=23594500&site=ehost-live&scope=sitehttp://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=23594500&site=ehost-live&scope=site


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Librarian:

Campus: Llano Elementary School

GOALS FOR THE 2011 - 2012 SCHOOL YEAR

Goal 1: Update the library web

page with current information

and pictures (Martin &

Zannier, 2009).

Strategy 1Update Online Database to include

information for obtaining needed login information &

passwords (Martin & Zannier, 2009).

Strategy 2Provide current library schedule, contact

information, and library procedures.

Strategy 3Add graphics to make the site more

appealing and links and keep it current (Martin &

Zannier, 2009).

Goal 2: Improve the librarys

image through PR and

programing.

Strategy 1Publish a regular newsletter including

schedule, events upcoming, and new books (Martin &

Zannier, 2009).

Strategy 2Bring in visitors to the library to enhance

special emphasis during the year.

Strategy 3Involve parents to assist in special events.

Goal 3: Expand the

biographical section of the

library collection (American

Library Association, 1998).

Strategy 1Collaborate with Social Studies teachers as

to whom they will be studying so you can better evaluate

your current collection (Canadian Library Association,

2000).

Strategy 2Fill in holes that exist in the collection,

remove outdated and worn materials.

Strategy 3Focus on historical figures throughout the

school year through displays and presentations.


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Special ProjectBookwalk-

Work with a Lang. Arts teacher

to have students read and write

a summary and review of some

books you choose to promote

(choose some popular with

students and others youd like

for students to read). Display

these reviews on the shelves

near the location of the books

with an arrow in the direction

to the next book. You could

also display a picture of the

student who wrote the review.

Invite classrooms to come andtake a bookwalk in the library

(Bilmes et al. 2007).

Timeframe: 1-2 weeks

Expense: $10< (approx.for pictures of students and

arrows.)

Special ProjectWheres

Clifford? (or your favorite

character) To help young

students find their favorite

character put a small picture of

the popular characters on the

shelf edge (laminated or usinga shelf label holder) where

these books are located (Tips

from your colleagues, 2010).

Timeframe: 2 weeks (completed by the end of the 1s 6

weeks)

Expense: $10+- (for supplies to make pictures and

laminate or purchasing shelf labels)

Special ProjectAdopt a

Theme for the year and

decorate the library

accordinglyEx. Book

Characters, Patriotic, Readingis a Jungle, etc.

Timeframe: 2 weeks (completed before school starts)

Expense: $50-75 (depending on the resources available

and how much you were to make yourselfdcor that is

theme related)


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Circulation Procedures

References

Kootenai Elementary School. (2011). Library checkout and overdue policy. Retrieved April 23,

2011, fromhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513

/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?

sessionid=eaeca555da1981f1fff7e6a98f46a13f

Llano Elementary Library

Check-out and Overdue Policy

Reading is fun!!! Checking out books from our schools library is a privilege and a vital part of

the learning experience. Books also complement classroom instruction and are used with theAccelerated Reader (A.R.) program, research, for personal enjoyment, etc. Please make time toread at home with your child.

Library Classes: Students visit the library with their class weekly, where they may check outone to three books at a time, depending on their grade and their teachers instructions. They may

also return and check out books during open library.

Check out period: Books are checked out for one week at a time.

Renewal: If student is still reading at the end of a week, they may renew by bringing the book tothe library to check out again, as many times as needed.

Care of books: Please help your child select a safe, dry place to keep their library books athome. Its a good idea to put them in the same place, away from areas where food & drink, pets,and toddlers could cause damage, and where they can be located quickly. Some choose to keeptheir books in their backpack in a high and secure place. Keeping the book in a plastic bag insidethe backpack is a good idea during wet weather.

Overdue books:Notices are sent home weekly for books that are past due by more than one

library class visit. (For example, if Johnny just forgot today was library day and his books aredue now, he would not receive a notice. However, if his books were due the last time he came tothe library, he would receive a notice).Because so many books are lost during major holiday breaks, library books will be due atThanksgiving, Christmas, and Spring Break. At the end of the year, all books will be due beforeMemorial Day.At the end of each six-week, overdue bills are sent home with the report cards.
http://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13fhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13fhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13fhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13fhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13fhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13fhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13fhttp://kt.lposd.org/modules/groups/homepagefiles/cms/342513%20/File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf?%20sessionid=eaeca555da1981f1fff7e6a98f46a13f


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Damaged books: Sometimes accidents happen. If a book is damaged, please be responsible andreturn what is left to the librarian. She will determine if it needs to be replaced, or if it can berepaired, and assess the appropriate fines. (Fines will not be assessed for the kinds of damage dueto normal wear and tear).

Lost books: Any books past due in the previous six weeks will be considered lost. To clear up alost book, students must return, replace, or pay for the book. Most paperback books are $5 to$15. Most hardcover books are $10 to $50. If the book cannot be located and payment is afinancial hardship, a lost book may be replaced with a different book that is in good conditionand of comparable value OR arrangements may be made for the student to spend free timeworking in the library or school.

Consequences for Lost Books: When a book is placed in lost, the librarian, teacher, and/orprincipal may conference to agree upon the best course of action to help the student clear theirrecord, taking into account the students past track record, age & ability of the student, the costof the book, possible family support at home, and needed jobs in the school. This may include

calls to parents, working at a library or school job, loss of privileges such as recesses, specialevents, assemblies, field trips, book fair, or other courses of action.In addition, if a student loses two books during a school year, they will be asked to KEEPTHEIR BOOKS AT SCHOOL until the lost books are cleared.

AV Equipment: Teachers may check out equipment or AV materials for classroom use.


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Acceptable Use Policy / Computer Use Policy

References

Llano ISD School Board. (2010).Electronic communication and data management. Retrieved

February 5, 2011, from

http://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage=CQ(LOCAL).pdf

ELECTRONIC COMMUNICATION AND DATA MANAGEMENT

The Superintendent or designee shall implement, monitor, and evaluate electronic

media resources for instructional and administrative purposes.

Availability of Access

Limited Personal Use

Access to the Districts electronic communications system, including the Internet,

shall be made available to students and employees primarily for instructional and

administrative purposes and in accordance with administrative regulations.

Limited personal use of the system shall be permitted if the use:

1. Imposes no tangible cost on the District;

2. Does not unduly burden the Districts computer or network resources; and

3. Has no adverse effect on an employees job performance or on a students

academic performance.

Use by Members of the Public

Access to the Districts electronic communications system, including the Internet,

shall be made available to members of the public, in accordance with

administrative regulations. Such use shall be permitted so long as the use:

1. Imposes no tangible cost on the District; and

2. Does not unduly burden the Districts computer or network resources.

Acceptable Use

The Superintendent or designee shall develop and implement administrative regulations,

guidelines, and user agreements consistent with the purposes and mission of the District

and with law and policy.

Access to the Districts electronic communications system is a privilege, not a right. All

users shall be required to acknowledge receipt and understanding of all administrative
http://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage=CQ(LOCAL).pdfhttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage=CQ(LOCAL).pdfhttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage=CQ(LOCAL).pdf


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regulations governing use of the system and shall agree in writing to allow monitoring of

their use and to comply with such regulations and guidelines. Noncompliance may result

in suspension of access or termination of privileges and other disciplinary action

consistent with District policies. [See DH, FN series, FO series, and the Student Code of

Conduct] Violations of law may result in criminal prosecution as well as disciplinary

action by the District.

Internet Safety

The Superintendent or designee shall develop and implement an Internet safety plan to:

1. Control students access to inappropriate materials, as well as to materials that are

harmful to minors;

2. Ensure student safety and security when using electronic communications;

3. Prevent unauthorized access, including hacking and other unlawful activities;

4. Restrict unauthorized disclosure, use, and dissemination of personally identifiableinformation regarding students; and

5. Educate students about cyber bullying awareness and response and about appropriate

online behavior, including interacting with other individuals on social networking Web

sites and in chat rooms.

Filtering

Each District computer with Internet access shall have a filtering device or software that

blocks access to visual depictions that are obscene, pornographic, inappropriate for

students, or harmful to minors, as defined by the federal Childrens Internet Protection

Act and as determined by the Superintendent or designee.

The Superintendent or designee shall enforce the use of such filtering devices. Upon

approval from the Superintendent or designee, an administrator, supervisor, or other

authorized person may disable the filtering device for bona fide research or other lawful

purpose.

Monitored Use

Electronic mail transmissions and other use of the electronic communications system by

students and employees shall not be considered private. Designated District staff shall be

authorized to monitor such communication at any time to ensure appropriate use.

Intellectual Property Rights

Students shall retain all rights to work they create using the Districts electronic

communications system.

As agents of the District, employees shall have limited rights to work they create using

the Districts electronic communications system. The District shall retain the right to use


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any product created in the scope of a persons employment even when the author is no

longer an employee of the District.

Disclaimer of Liability

The District shall not be liable for users inappropriate use of electronic communication

resources, violations of copyright restrictions or other laws, users mistakes ornegligence, and costs incurred by users. The District shall not be responsible for ensuring

the accuracy, age appropriateness, or usability of any information found on the Internet.

Security Breach Notification

Upon discovering or receiving notification of a breach of system security, the District

shall disclose the breach to affected persons or entities in accordance with the time

frames established by law.

The District shall give notice by using one or more of the following methods:

1. Written notice.

2. Electronic mail, if the District has electronic mail addresses for the affected persons.

3. Conspicuous posting on the Districts Web site.

4. Publication through broadcast media.


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ADA Compliance Statement

References

Llano ISD School Board. (2008).Access to programs, services, and activities. Retrieved

February 5, 2011, fromhttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage

=GA(LEGAL).pdf&QueryText=ADACOMPLIANCE STATEMENT

ACCESS TO PROGRAMS, SERVICES, AND ACTIVITIES

Nondiscrimination

No person shall, on the grounds of race, color, or national origin, be excluded fromparticipation, be denied the benefits of, or be subjected to discrimination under anyDistrict program or activity. 42 U.S.C. 2000d

An officer or employee of the District who is acting or purporting to act in an officialcapacity may not, because of a persons race, religion, color, sex, or national origin:

1. Refuse to permit the person to use facilities open to the public and owned, operated,or managed by or on behalf of the district;

2. Refuse to permit the person to participate in a program owned, operated, ormanaged by or on behalf of the district;

3. Refuse to grant a benefit to the person; or4. Impose an unreasonable burden on the person.

Civil Practices and Remedies Code 106.001(a)Individuals with Disabilities

Federal Prohibition

No qualified individual with a disability shall, by reason of such disability, be excludedfrom participation in or be denied the benefits of the services, programs, or activities ofthe District, or be subjected to discrimination by the District. Nor shall the Districtexclude or otherwise deny equal services, programs, or activities to an individual because

of the known disability of an individual with whom the individual is known tohave a relationship or association. 42 U.S.C. 12132; 28 CFR 35.130(g)

Definition

A qualified individual with a disability is an individual with a disability who, with orwithout reasonable modifications to rules, policies, or practices, the removal ofarchitectural, communication, or transportation barriers, or the provision of auxiliary aids
http://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage%20=GA(LEGAL).pdf&QueryText=ADACOMPLIANCE%20STATEMENThttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage%20=GA(LEGAL).pdf&QueryText=ADACOMPLIANCE%20STATEMENThttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage%20=GA(LEGAL).pdf&QueryText=ADACOMPLIANCE%20STATEMENThttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage%20=GA(LEGAL).pdf&QueryText=ADACOMPLIANCE%20STATEMENThttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage%20=GA(LEGAL).pdf&QueryText=ADACOMPLIANCE%20STATEMENThttp://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage%20=GA(LEGAL).pdf&QueryText=ADACOMPLIANCE%20STATEMENT


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and services, meets the essential eligibility requirements for the receipt of services or theparticipation in programs or activities provided by the District. 42 U.S.C. 12131(2); 28CFR 35.104

Reasonable Modification

The District shall make reasonable modifications in policies, practices, or procedureswhen the modifications are necessary to avoid discrimination on the basis of disability,unless the District can demonstrate that making the modifications would fundamentallyalter the nature of the service, program, or activity. 28 CFR 35.130(b)(7)

Communications

The District shall take appropriate steps to ensure that communications with applicants,participants, and members of the public with disabilities are as effective ascommunications with others. To this end, the District shall furnish appropriate auxiliaryaids and services where necessary to afford an individual with a disability an equalopportunity to participate in, and enjoy the benefits of, a service, program, or activityconducted by the District. In determining what type of auxiliary aid or service is

necessary, the District shall give primary consideration to the requests of the individualwith disabilities. 28 CFR 35.160

Auxiliary Aids and Services

Auxiliary aids and services includes (1) qualified interpreters, notetakers, transcriptionservices, written materials, assistive listening systems, and other effective methods formaking aurally delivered materials available to individuals with hearing impairments, (2)qualified readers, taped texts, audio recordings, Brailled materials, large print materials,or other effective methods for making visually delivered materials available toindividuals with visual impairments, (3) acquisition or modification of equipment ordevices, and (4) other similar services and actions. 28 CFR 35.104

Limits of Required Modification

The District is not required to take any action that it can demonstrate would result in afundamental alteration in the nature of a service, program, or activity or in unduefinancial and administrative burdens. Any decision that compliance with itsresponsibility to provide effective communication for individuals with disabilities wouldfundamentally alter the service, program, or activity or unduly burden the District shallbe made by the Board after considering all resources available for use in funding andoperating the program, service, or activity. The decision shall be accompanied by awritten statement of the reasons for reaching that conclusion. 28 CFR 35.164

Notice

The District shall make available to applicants, participants, beneficiaries, and otherinterested persons information regarding the provisions of Title II of the Americans withDisabilities Act (ADA) and its applicability to the services, programs, or activities of theDistrict. The information shall be made available in such manner as the Board andSuperintendent find necessary to apprise such persons of the protections againstdiscrimination assured them by the ADA. 28 CFR 35.106


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Compliance Coordinator

The District shall designate at least one employee to coordinate its efforts to comply withand carry out its responsibilities under Title II of the ADA, including any investigation ofany complaint communicated to it alleging its noncompliance or alleging any actions thatwould be prohibited under the ADA. The District shall make available to all interested

individuals the name, office address, and telephone number of the employee(s) sodesignated and shall adopt and publish procedures for the prompt and equitable ofcomplaints alleging any action that would be prohibited under the ADA. 28 CFR 35.107[See DAA and GF]

Resolution State Prohibition

Non-Discrimination

No person with a disability may be denied admittance to any public facility in the statebecause of the persons disability. No person with a disability may be denied the use of awhite cane, assistance animal, wheelchair, crutches, or other device of assistance.

The discrimination prohibited by this section includes a refusal to allow a person with adisability to use or be admitted to any public facility, a ruse or subterfuge calculated toprevent or discourage a person with a disability from using or being admitted to a publicfacility and a failure to:

1. Comply with Government Code Chapter 469;2. Make reasonable accommodations in policies, practices, and procedures; or3. Provide auxiliary aids and services necessary to allow the full use and enjoyment of

the public facility.

Regulations

Regulations relating to the use of public facilities by any designated class of persons fromthe general public may not prohibit the use of particular public facilities by persons withdisabilities who, except for their disabilities or use of assistance animals or other devicesfor assistance in travel, would fall within the designated class. Human Resources Code121.003(c)(e)

Religious Freedom

The District may not substantially burden a persons free exercise of religion, unless it is actingin furtherance of a compelling governmental interest and has used the least restrictive means offurthering that interest. Civil Practice and Remedies Code 110.003 [See also DAA and FB]

Social Security Numbers

It shall be unlawful for the District to deny to any individual any right, benefit, or privilegeprovided by law because of the individuals refusal to disclose his or her Social Security number.

Exceptions

The above provision does not apply to:

1. Any disclosure that is required by federal statute. The United States InternalRevenue Code provides that the Social Security number issued to an individual for


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purposes of federal income tax laws shall be used as the identifying number fortaxpayers;

2. Any disclosure to a district maintaining a system of records in existence andoperating before January 1, 1975, if such disclosure was required under statute orregulation adopted before such date to verify the identity of an individual; or

3. Any use for the purposes of establishing the identity of individuals affected by anytax, general public assistance, drivers license, or motor vehicle registration lawwithin the Districts jurisdiction.

Statement of Uses

A district that requests disclosure of a Social Security number shall inform that individualwhether the disclosure is mandatory or voluntary, by what statutory authority such number issolicited, and what uses will be made of it. 5 U.S.C. 552a Note; PL 93-579, 7, 88 Stat. 1896(1974)


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Emergency Procedures / Disaster Plan

Reference

Beyond words: The Dollar General school library relief fund. (n. d.). Retrieved May 1, 2011,

fromhttp://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/

beyondwordstoolkit.pdf

Emergency Procedures

Act first to protect lives, then protect physical property.

Books and other resources can be replacedpeople cant!

Some disasters and emergencies may require specialized responses. If your school or districtdisaster plans dont delineate procedures for dealing with each of these, include them in yourlibrary plan. Leave quicklybut not before you ensure that there are no students or volunteers still in thelibrary. Check the stacks, closets, and other areas for stragglers, particularly disoriented children. Take only the essentialscar keys, purse, and emergency toolkit, if conditions allow. Dont tryto take heavy or large objects if you need to evacuate immediately. In a fire or other imminent danger, there is not time to search for a purse or other items. Remain calm and proceed quickly, but in an orderly manner to exit the building. Shut all doors behind you as you leave, to slow the spread of fire, smoke and water. Once outside, move away from the building and assemble upwind from smoke.

Remember: In an emergency, assess your students and your own safety and act accordingly.

Prepare an Emergency Kit

Ideally, every librarian should prepare both a mobile emergency kit for quickevacuation and an on-site protected storage cabinet to keep supplies for salvage andrecovery after the disaster. Some supplies should be kept in both locations.

Storageset aside a storage container or cabinet for on-site recovery supplies. Remember thatin the aftermath of a disaster, supplies may be hard to find. Boxesa few sturdy boxes or stackable plastic containers to hold supplies, irreplaceablematerials, and critical files. Mobile kita large rolling suitcase is more manageable than big boxes to make a quick exit. Electronic backupsback up disks that contain a record of your automated card catalog,critical computer files, and any specialized programs; these need to be updated regularly. Duplicates of critical filescopy your disaster plan, key contact information, an inventory offurnishings and equipment, insurance policies, information on the initial salvage process (i.e.,
http://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/%20beyondwordstoolkit.pdfhttp://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/%20beyondwordstoolkit.pdfhttp://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/%20beyondwordstoolkit.pdfhttp://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/%20beyondwordstoolkit.pdfhttp://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/%20beyondwordstoolkit.pdfhttp://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/%20beyondwordstoolkit.pdf


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how to handle wet books, dry out videotapes, etc.), and any other information that you may needto prepare for reopening and normal operations. A digital cameratake before pictures to support insurance claims before a disaster strikes;use the camera afterward to document damage. Plastic sheeting, trash bagscover equipment, bookcases, and card catalogs to minimize

water damage. Packing tapeseal boxes, secure plastic sheeting, etc. Notepads, pensrecord critical information when you return. Flashlights and batteriesreplace batteries regularly for power outages. Protective goggles, masks, and glovesuse protectivegear when working in debrisand mold. A radio scannertune into the open airwaves to track weather, emergency information, and911 when traditional communications fail.Update the inventory each year

Documents

Library Policies and Procedures Manual