Presentation to National Campus
Compensation & Benefits Study
Results of Stages One & Two
September 2010
College of Micronesia-FSM
Background Overview
COM’s current compensation model has four classifications of employees : Classified, Professional, Management and
Faculty.
Since their adoption in 1996 the classifications have not been adjusted to reflect appropriate labor markets and relevant
economic standards.
Background Overview
In brief, the study is to address the following areas:
a) accurate classifications and compensation
b) sustainable and competitive pay schedules
c) incentive program(s) linking directly to pay schedules
d) investigate duplicate and nonessential services
Background Overview
Project Overview
Stage 2 : External Analysis
Stage 1 : Internal Analysis (including Streamlining
Supp. Projects : Performance Management
Stage 3 : Implementation
Project Overview
Committee Results / Instructional Master Plan)
a) Current Compensation
b) Job Evaluation
c) Regression Analysis (Internal)
Stage One : Internal Analysis
d) Job Audit / Streamlining Results
a) Current Compensation
Base Salary 5,893,634 69.7
Sp. Contract Services 935,640 11.0
Housing 822,000 9.7
Social Security 379,737 4.5
Health 198,669 2.3
Retirement 175,583 2.0
Life 40,073 0.4
8,445,336 100.0
$ %
a) Current Compensation Budget - F/Y10
Instructional Affairs 2,660,647 44.4
Administration 1,752,563 29.3
Student Services 954,917 16.9
CRE 519,610 9.7
Presidents Office 100,776 2.7
5,988,513 100.0
$ %
a) Current Compensation Departments - as at 4/7/10
National 2,788,258 47.6
Pohnpei 1,044,568 17.4
Chuuk 789,416 13.2
Kosrae 577,552 9.6
Yap 518,761 8.7
FMI 269,958 4.5
5,988,513 100.0
$ %
a) Current Compensation Campuses - as at 4/7/10
Sp. Service Contracts - Budget (F/Y09) 864,198
Sp. Service Contracts - Budget (F/Y10) 935,640
$
a) Current Compensation Special Service Contracts
Sp. Service Contracts - Budget (F/Y09) 864,198
Sp. Service Contracts - Budget (F/Y10) 935,640
Sp. Service Contracts - YTD (F/Y10) - six months 782,179
$
a) Current Compensation Special Service Contracts
Sp. Service Contracts - Budget (F/Y09) 864,198
Sp. Service Contracts - Budget (F/Y10) 935,640
Sp. Service Contracts - YTD (F/Y10) - six months 782,179
Sp. Service Contracts - YTD less UB & TSP 695,048
$
a) Current Compensation Special Service Contracts
Sp. Service Contracts - Budget (F/Y09) 864,198
Sp. Service Contracts - Budget (F/Y10) 935,640
Sp. Service Contracts - YTD (F/Y10) - six months 782,179
Sp. Service Contracts - YTD less UB & TSP 695,048
$
a) Current Compensation Special Service Contracts
Instructional Affairs 385,636 49.3
Administrative Services 300,266 38.4
Student Services 75,381 9.6
CRE 20,896 2.7
TOTAL 782,179 100.0
$
a) Current Compensation Special Service Contracts
%
Instructional Affairs 385,636 49.3
Administrative Services 300,266 38.4
Student Services 75,381 9.6
CRE 20,896 2.7
TOTAL 782,179 100.0
$
a) Current Compensation Special Service Contracts
%
Instructional Affairs 385,636 49.3
Administrative Services 300,266 38.4
Student Services 75,381 9.6
CRE 20,896 2.7
TOTAL 782,179 100.0
$
a) Current Compensation Special Service Contracts
%
Sp. Service Contracts held by full-time employees (29%) 227,533
Instructional Affairs 202,313 89.0
Administration 21,674 9.5
Student Services 1,816 0.8
CRE 1,730 0.7
227,533 100.0
$ %
a) Current Compensation Special Service Contracts
b) Job Evaluation
Job evaluation is a process that re-examines the internal equity of all positions based on job size
b) Job Evaluation
It achieves this by assessing the ‘job size’ of individual positions within an organization
using a number of measurement factors
b) Job Evaluation
Each factor provides a point value with their sum representing the total “points”
value of the job
b) Job Evaluation
• Education• Experience• Complexity• Scope of Work• Problem Solving• Supervision Received
• Work Environment• Physical Demands• Authority Exercised• Results of Decisions• Contacts• Sup. & Man. Resp.
b) Job Evaluation Criteria
147 Positions Evaluated
b) Job Evaluation Results
Range Max
Range Min
1600 -
198 -
Job Evaluation Points
Average
Median
638 -
589 -
b) Job Evaluation Results
c) Regression Analysis
Company Regression Analysis (Base Salary)
c) Regression Analysis
Exponential Regressione.g. Position X = 450 JE points
Company Regression Analysis (Base Salary)
c) Regression Analysis
Exponential Regressione.g. Position X = 450 JE points
Plot the base salary of all employees with the job title of Position Xagainst 450 JE points
Company Regression Analysis (Base Salary)
c) Regression Analysis
Exponential Regressione.g. Position X = 450 JE points
Plot the base salary of all employees with the job title of Position Xagainst 450 JE points
COM-FSM
c) Regression Analysis
Regression Analysis
COM-FSM
Regression Analysis
Student Services
Instructional Affairs
Administration Services
CRE
Regression Analysis
FMI Campus
Chuuk Campus
Pohnpei Campus
National Campus
Yap Campus
Kosrae Campus
Regression Analysis
Food Services
Maintenance
Bookstore
Accounting
Information Technology
Human Resources
IRPO
Dev. & Comm. Relations
Regression Analysis
LRC
Agriculture
Maths & Science
Education
Hotel Management
Vocational EducationBusiness
Academic Programs
Social Science
Language & Literature
Regression Analysis
Peer Counseling
SSSP
FAO
Sports & Recreation
ARO
Student Life
Counseling
Dispensary (Plots Only)
d) Job Audit / Streamlining Results
This stage also provided the ideal opportunity to
collectively review the organizational structure
of the College.
The focus here was :
a) to investigate duplicate and non-essential services b) to integrate results with the work being undertaken
by the College’s Streamlining Committee
d) Job Audit / Streamlining Results
e) Cost Reduction / Management
a) Stakeholder Management
d) Master Plan(s) c.f. Instructional Programs
f) Performance Management
c) Centralization of Supp. Services (where possible)
b) Optimization of Regional Campuses
Summary of Key Issues
Demographics COM-FSM
Demographics COM-FSMFall Enrollment 2004 - 2009
Demographics COM-FSMAverage Credits per Site
Demographics COM-FSMNew Full Time Students Fall 2004 - 2009
Demographics COM-FSMProgram Completers by School Year / Site
Demographics COM-FSMProgram Completers by Degree Type
Demographics COM-FSM% Students in Good Academic Standing
Management StructureCurrent
Management StructureCurrent
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Exec. Director Land Grant
Management StructureCurrent
Campus DirectorPohnpei
Campus DirectorChuuk
Campus DirectorKosrae
Campus DirectorYap
Campus Director
FMI
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Nat. Campus Nat. Campus Nat. Campus Nat. Campus
Exec. Director Land Grant
Management StructureCurrent
Campus DirectorPohnpei
Campus DirectorChuuk
Campus DirectorKosrae
Campus DirectorYap
Campus Director
FMI
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Prog’s / Services Prog’s / Services Prog’s / Services Prog’s / Services Prog’s / Services
CRE Co-ord.S.S. Co-ord.Inst. Co-ord.
Nat. Campus Nat. Campus Nat. Campus Nat. Campus
Exec. Director Land Grant
- increased confidence in COM-FSM
Stakeholder Management
- development of partnership(s) c.f. industry
- closer relationships / improved communication
- collective needs assessment /continuous improvement
- greater student focus / preparation / opportunities / jobs
- business development / vocational awareness / education
Management StructureProposed
Ext. CenterPohnpei
Ext. CenterChuuk
Ext. CenterKosrae
Ext. CenterYap
Ext. CenterFMI ?
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Nat. Campus Nat. Campus Nat. Campus Nat. Campus
Exec. Director Land Grant
Creation of State Extension Centers
Management StructureProposed
Ext. C. DirectorPohnpei
Ext. C. DirectorChuuk
Ext. C. DirectorKosrae
Ext. C. DirectorYap
Ext. C. DirectorFMI
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Nat. Campus Nat. Campus Nat. Campus Nat. Campus
Exec. Director Land Grant
Management StructureProposed
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Prog’s / Services Prog’s / Services Prog’s / Services Prog’s / Services Prog’s / Services
CRE Co-ord.Nat. DirectorsInst. Co-ord.
Nat. Campus Nat. Campus Nat. Campus Nat. Campus
Exec. Director Land Grant
Ext. C. DirectorPohnpei
Ext. C. DirectorChuuk
Ext. C. DirectorKosrae
Ext. C. DirectorYap
Ext. C. DirectorFMI
Nat. Directors
Ext. C. DirectorPohnpei
Ext. C. DirectorChuuk
Ext. C. DirectorKosrae
Ext. C. DirectorYap
Ext. C. DirectorFMI ?
President’s OfficeProposed
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Exec. Director Land Grant
ExecutiveSecretary
Receptionist / Telephonist
Ext. C. DirectorPohnpei
Ext. C. DirectorChuuk
Ext. C. DirectorKosrae
Ext. C. DirectorYap
Ext. C. DirectorFMI ?
Vice President Administration
President
Vice President Stud. Services
Vice President CRE
Vice President Inst. Affairs
Exec. Director Land Grant
President’s OfficeProposed
Director IRPO
Director DCR
ExecutiveSecretary
Receptionist / Telephonist
- integrated approach to program development / delivery
Instructional Master Plan
- balanced mix of quality academic and voc. programs
- collective needs assessment /continuous improvement
- enhanced program evaluation / assessment / delivery
- improved performance management (faculty)
Instructional AffairsProposed
Director Voc. Programs
Vice President Inst. Affairs
Director LRC
Coordinator Assessment
Director Acad. Programs
Coordinator Distance Learn.
Secretary
Instructional AffairsAcademic Programs - Proposed
Director Acad. Programs
National Campus - Academic Divisional Chairs
National Campus - Academic Faculty
Acad. Coord.Chuuk E.C.
Acad. Coord.Kosrae E.C.
Acad. Coord.Yap E.C.
1 x Acad. Chair
Faculty
1 x Acad. Chair
Faculty
1 x Acad. Chair
Faculty
COM Academic Programs
Note : Pohnpei Academic programs
transferred to Nat. Campus
Director Voc. Programs
National Campus - Vocational Divisional Chairs
National Campus - Vocational Faculty
Voc. Coord.Chuuk E.C.
Voc. Coord.Kosrae E.C.
Voc.Coord.Yap E.C.
1 x Voc. Chair
Faculty
1 x Voc. Chair
Faculty
1 x Voc. Chair
Faculty
COM Vocational Programs
Voc.Coord.FMI E.C.
1 x Voc. Chair
Faculty
Voc. Coord.Pohnpei E.C.
1 x Voc. Chair
Faculty
Instructional AffairsVocational Programs - Proposed
Director LRC
Librarian III Patron Services
Librarian IIITech. Services
CoordinatorMITC
Secretarial Support
LRCProposed
Library StaffLibrary StaffLibrary Staff
Tech. ServicesPatron ServicesMITC
- centralized support services (where possible)
Extension Centers
- increased enrollment / increased revenue
- improved operational efficiency
- wider curriculum (academic / voc. programs)
- optimization of infrastructure / resources
Centralized Support Services
- consistency of service delivery (current)
- improved operational efficiency
- optimization of resources
- coordinated development of new services
- timely procurement / delivery of resource materials (special focus)
Administrative ServicesProposed
Director Hum. Resources
Vice President Administration
Director Info. Tech.
DirectorMaintenance
DirectorProcurement
Administrative ServicesProposed
Internal Service Providers / Centralized Services
ComptrollerBusiness Office
Secretary
AccountantTres/Budget/SP
Accountant Gen.Ledger/LG
AccountantExt. Centers
AccountantPayroll
Administrative ServicesBusiness Office - Proposed
ComptrollerBusiness Office
Payroll Clerk Accountant
Account Clerk
Accountant
Account Tech.
Account Clerk
Fiscal Officer /Bookstore
Fiscal Officer /Bookstore
Fiscal Officer
Bookstore Clerk
Chuuk Ext.C. Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. Center
Business Office services
centralized at Nat. Campus
Note : Food Services and Bookstore transferred to other National Directors
HR. Man.Specialist
AdministrativeSpecialist
DirectorHuman. Res.
Chuuk Ext.C. Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. Center
HR services centralized at Nat. Campus
Administrative ServicesHuman Resources - Proposed
HR. Man. Spec. HR. Man. Spec. HR. Man. Spec.
HR. Man.Specialist
SystemsAdministrator
InformationSystems Spec.
InformationSystems Spec.
InformationSystems Spec.
DirectorInfo. Tech.
Administrative ServicesInformation Technology -
Proposed
Chuuk Ext.C. Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. Center
IT services centralized at Nat. Campus
Info. Sys. Spec. Info. Sys. Spec. Info. Sys. Spec.
Programmer
InformationSystems Spec.
AdministrationAssistant
Journey WorkerElectrician
DirectorMaintenance
Administrative ServicesMaintenance - Proposed
1 x Main. Wkr
Equip. Maint.
Journey WorkerElectrician
2 x Main. Wkrs
Elect. / Refrig.
Journey WorkerPlumber
2 x Main. Wkrs
Water / W.Water
Journey WorkerCarpenter
3 x Main. Wkrs
Buildings
Grounds Main.Leader
3 x Main. Wkrs
Grounds
Continued
ProjectManager
Security / SafetySupervisor
DirectorMaintenance
Administrative ServicesMaintenance - Proposed
2 x Shift Sup.
Security / Safety
AdministrativeAssistant
1 x Clerk
Admin/Mail Chuuk Ext.C. Kosrae Ext.C. Yap Ext.C.
Note : Pohnpei Extension Center Maintenance services centralized at National Campus
ProgramSpecialist
13 x Guards (SC)
3 x Main. Wkrs
ProgramSpecialist
2 x Main. Wkrs
ProgramSpecialist
2 x Main. Wkrs
ProcurementOfficer
Procurement Officer
Clerk
Administrative ServicesProcurement - Proposed
DirectorProcurement
Fiscal Officer /Bookstore
Fiscal Officer /Bookstore
Bookstore Clerk
Chuuk Ext.C. Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. Center Bookstore
services centralized at Nat. Campus
Student ServicesProposed
Director Financial Aid
Vice President Student Services
Director Student Life
Prog. DirectorSSSP
Prog. DirectorPeer Counseling
Registrar
Secretary
Student ServicesProposed
Director Counseling
Director Food Services
Data ProcessingAssistant
Data Processing Assistant
Data ProcessingAssistant
Administrative ServicesAdmissions & Records - Proposed
Registrar
Student ServicesSpecialist
Student ServicesSpecialist
Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. Center
Admissions & Records services
centralized at Nat. Campus
Clerk / Typist
Student ServicesSpecialist
Chuuk Ext.C.
Duties consolidated with Financial Aid
Work StudyCoordinator
Financial Aid Coordinator
Financial AidCoordinator
Administrative ServicesFinancial Aid - Proposed
DirectorFinancial Aid
Student ServicesSpecialist
Student ServicesSpecialist
Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. Center
Financial Aid services
centralized at Nat. Campus
Clerk
Student ServicesSpecialist
Chuuk Ext.C.
Duties consolidated with A&R
Financial AidCoordinator
CoordinatorTutoring Prog.
Coordinator Prog.
CoordinatorProg.
Administrative ServicesCounseling - Proposed
DirectorCounseling
Student ServicesSpecialist
Student ServicesSpecialist
Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. CenterCounseling
services centralized at Nat. Campus
Student ServicesSpecialist ?
Student ServicesSpecialist
Chuuk Ext.C.
Sp. Contract x ? Sp. Contract x ? Sp. Contract x ?
Sp. Contract x ? Sp. Contract x ? Sp. Contract x ?
Administrative ServicesStudent Life - Proposed
DirectorStudent Life
Student ServicesSpecialist (S&R)
Student ServicesSpecialist (S&R)
Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. CenterStudent Life
services centralized at Nat. Campus
Student ServicesSpecialist (S&R)
Chuuk Ext.C.
Male Dorm
College Nurse College Nurse College Nurse
4 x Dorm Ass. ?
Female Dorm
4 x Dorm Ass. ?
Sports & Rec.
4 x S. S. Spec’s
Sports & Rec.
College Nurse
Health Assistant
1 x Cook III
Administrative ServicesFood Services - Proposed
DirectorFood Services
1 x Cook II 7 x Cook I
Ass. DirectorFood Services
EducationSpecialist
Student Services Specialist
Student ServicesSpecialist
Administrative ServicesSSSP - Proposed
Prog. DirectorSSSP
Tutoring Prog.Sp. Contract x ?
AdministrativeAssistant
PeerEducator
Peer Educator
Clerk / Typist
Administrative ServicesPeer Counseling - Proposed
Prog. DirectorPeer Counseling
PeerEducator
PeerEducator
Kosrae Ext.C. Yap Ext.C. Note : Pohnpei Ext. Center
Peer Counseling services
centralized at Nat. Campus
PeerEducator
Chuuk Ext.C.
CREProposed
CRE Coord.Chuuk Ext. C.
Vice President CRE
CRE Coord.Kosrae Ext. C.
CRE Coord.Yap Ext. C.
CRE Coord.Pohnpei Ext.C.
Clerk / Typist
CREProposed
Administrative Assistant
Program Coordinator
Res / Ext. AgentsRes / Ext. Agents Res / Ext. Agents Res / Ext. Agents
Pohnpei Extension Center
Pohnpei Extension CenterProgram/Services Pros Cons Recommendation Comments
All Tech/Voc Programs
Existing shop facilities are in
good condition.Moving to Palikir
would require construction of new facilities.
Dorm student transportation
All T/V programs at PEC will be maintained
at upper site
Replacement for existing tech
classroom is still necessary.
Hospitality & Tourism Management
Closer to town for student internship
Dorm student transportation
Maintain at PEC not necessarily at lower site
Program might be up for re-design
CA in Agriculture
Space availability.Sharing resources
with the AS program.
No food processing
facilities at NC.Adjunct Staff availability
Relocate to NC
CA in Secretarial ScienceStaff availability.Utilize availability
of resources.
Relocate to NC under Business Div or complete
redesign of program.
Very young group. Limited current
workforce in the program.
Cohort or short term training program.
Pohnpei Extension CenterProgram/Services Pros Cons Recommendation Comments
Development Ed. (ACE) Achieving College Excellence
Immerse more into college level
academic environment.Availability of
resources.More courses.
Relocate to NC.
Combine with other programs would
require construction of a classroom building at NC.
Law Enforcement Revamp the program and determine the location
Short Term Training
In town closer to the clientele.
Organizational structure in place.
Keep at PEC
Public HealthAccess to health facilities. Access
to clientele.
Transportation for the Dorm
studentsMove to PEC
Need for regular dependable shuttle
service for all programs.
NursingAccess to health facilities. Access
to clientele.
Transportation for the Dorm
studentsMove to PEC
Need for regular dependable shuttle
service for all programs.
Pohnpei Extension CenterProgram/Services Pros Cons Recommendation Comments
Community Health Assistant Program
Access to health facilities. Access
to clientele.
Transportation for the Dorm
studentsKeep at PEC
Need for regular dependable shuttle
service for all programs.
TRIO Programs Access to clientele. Keep at PEC
Financial Aid Availability of resources.
Administrative functions transferred to NC
During peak times during the semester send a personnel as
needed.
Admissions & Records Availability of resources.
Administrative functions transferred to NC
During peak times during the semester send a personnel as
needed.
Counseling/Tutoring/ Advising
Retain 2 x counselors to provide
counseling/tutoring/service at PEC
Business Office Availability of resources.
Administrative functions transferred to NC
During peak times during the semester send a personnel as
needed.
Pohnpei Extension CenterProgram/Services Pros Cons Recommendation Comments
Recreation/Activities Availability of facilities.
Retain 1 x personnel to run the sports/recreation
programs at PEC
Dispensary Availability of resources.
Administrative functions transferred to NC
During peak times during the semester send a personnel as
needed.
Library Needed servicesKeep as extension
targeted to the curriculum at PEC
Bookstore Availability of recourses. Move Bookstore to NC
Cost Reduction / Management
- improved fiscal management
- improved operational efficiency
- optimization of resources
- improved budgeting process
- greater accountability / managed expectations
Performance Management
- enhanced work planning
- provision of constructive feedback mechanism
- link to performance pay
- link to training and development
Obtaining and analyzing market compensation data
Stage 2 Compensation Structuring
Market Data - Sources
Market Data - Sources
1. Regional Comparisons
Guam Community College
Palau Community College
College of the Marshall Islands
American Samoa Community College
Northern Marianas College (unable to participate)
a) National Faculty Survey 2007 - 2008 (CUPA)
b) Community College Faculty Survey 2007 - 2008 (CUPA)
c) Mid Level Admin & Professional Survey 2007 - 2008 (CUPA)
d) Administrative Compensation Survey 2007 - 2008 (CUPA)
2. U.S. Comparisons (GCC Report)
Market Data - Sources
Regional Market Percentiles
5th - 95th
Market Data
Regression Analysis
50th
25th
5th
75th
95th
Regression Analysis
50th
25th
5th
75th
95th
15th
10th
5th
Regression Analysis
50th
25th
5th
75th
95th
In developing a revised compensation model :
KEY QUESTION
Where in the market “should we / can we” position the College to be more externally competitive i.e. in attracting and retaining employees ?
Stage 2 Compensation Structuring
Regression Analysis
50th
25th
5th
75th
95th
Structural Adjustment Cost
Current Base Salary Total
Increase to 10th Market Percentile
New Base Salary Total
Estimated Adjustment Cost(10th Market Percentile - Region)
$ 5,988,513
$ 79,991
$ 6,068,504
Current Total Compensation
Increase to 10th Market Percentile
New Total Compensation
$ 7,630,563
$ 101,925
$ 7,732,488 (1.3%)
Number of Employees (< 10th)
Total Full-Time Employees
Number of Employees (> 10th)
43 (11.8%)
320 (88.2%)
363 (100.0%)
Estimated Adjustment(10th Market Percentile - Region)
Current Base Salary Total
Increase to 20th Market Percentile
New Base Salary Total
Estimated Adjustment Cost(20th Market Percentile - Region)
$ 5,988,513
$ 204,272
$ 6,192,785
Current Total Compensation
Increase to 20th Market Percentile
New Total Compensation
$ 7,630,563
$ 260,283
$ 7,890,847 (3.4%)
Number of Employees (< 20th)
Total Full-Time Employees
Number of Employees (> 20th)
103 (28.4%)
260 (71.6%)
363 (100.0%)
Estimated Adjustment(20th Market Percentile - Region)
Current Base Salary Total
Increase to 30th Market Percentile
New Base Salary Total
Estimated Adjustment Cost(30th Market Percentile - Region)
$ 5,988,513
$ 464,105
$ 6,452,618
Current Total Compensation
Increase to 30th Market Percentile
New Total Compensation
$ 7,630,563
$ 591,363
$ 8,221,926 (7.7%)
Number of Employees (< 30th)
Total Full-Time Employees
Number of Employees (> 30th)
185 (51.0%)
178 (49.0%)
363 (100.0%)
Estimated Adjustment(30th Market Percentile - Region)
Current Base Salary Total
Increase to 40th Market Percentile
New Base Salary Total
Estimated Adjustment Cost(40th Market Percentile - Region)
$ 5,988,513
$ 871,158
$ 6,859,671
Current Total Compensation
Increase to 40th Market Percentile
New Total Compensation
$ 7,630,563
$ 1,110,030
$ 8,740,593 (14.5%)
Number of Employees (< 40th)
Total Full-Time Employees
Number of Employees (> 40th)
243 (66.9%)
120 (33.1%)
363 (100.0%)
Estimated Adjustment(40th Market Percentile - Region)
Current Base Salary Total
Increase to 50th Market Percentile
New Base Salary Total
Estimated Adjustment Cost(50th Market Percentile - Region)
$ 5,988,513
$ 1,400,322
$ 7,388,835
Current Total Compensation
Increase to 50th Market Percentile
New Total Compensation
$ 7,630,563
$ 1,784,290
$ 9,414,853 (23.3%)
Number of Employees (< 50th)
Total Full-Time Employees
Number of Employees (> 50th)
303 (83.5%)
60 (16.5%)
363 (100.0%)
Estimated Adjustment(50th Market Percentile - Region)
Note : the transition to
a more competitive market position may take
over a number of years e.g.
FY11 - 10th market percentile
FY12 - 15th market percentile
FY13 - 20th market percentile
FY14 - 25th market percentile
Option 1
Note : the transition to
a more competitive market position may take
over a number of years e.g.
FY11 - 10th market percentile
FY12 - standard increment
FY13 - 15th market percentile
FY14 - standard increment
Option 2
COM-FSM (full-time employees) No %Base Salary
Increase
Administration Employees < 10th Market Percentile 21 5.8 30,803
Administration Employees > 10th Market Percentile 106 29.2 7,886
Instructional Affairs Employees < 10th Market Percentile 13 3.6 14,274
Instructional Affairs Employees > 10th Market Percentile 118 32.5 12,427
Student Services Employees < 10th Market Percentile 6 1.7 3,903
Student Services Employees > 10th Market Percentile 63 17.4 4,572
CRE Employees < 10th Market Percentile 2 0.6 342
CRE Employees > 10th Market Percentile 30 8.3 2,541
Presidents Office Employees < 10th Market Percentile 1 0.3 2,977
Presidents Office Employees > 10th Market Percentile 3 0.8 266
TOTAL 363 100.0 79,991
Target a Specific Group for an Initial Adjustment e.g.
Option 3
Stage 3 : Implementation
New Pay Schedule Options
Stage 3 : Implementation
Pay Schedule Option
6.2% 5.8% 5.5% 5.2% 4.0% 3.8% 3.7% 3.5%
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
3.8% A $13,990 $14,865 $15,739 $16.614 $17,488 $18,188 $18,887 $19,587
4.1% B $14,534 $15,443 $16,351 $17,260 $18,168 $18,895 $19,621 $20,348
4.6% C $15,133 $16,079 $17,024 $17,970 $18,916 $19,673 $20,429 $21,186
5.1% D $15,840 $16,830 $17,820 $18,810 $19,800 $20,592 $21,384 $22,176
5.8% E $16,656 $17,697 $18,738 $19,779 $20,820 $21,653 $22,486 $23,318
(Traditional Approach)
Pay Schedule Option
+ 1% + 1% + 1% + 1% + 1% + 1% + 1%
Step 1 Step 2 Step 20
A B C D A B C D
Grade A 11,000 11,110 11,221 11,333 11,447 11,561 11,677 11,793
+ 14% B 12,540 12,665 12,792 12,920 13,049 13,180 13,311 13,445
+ 14% C 14,296 14,439 14,583 14,729 14,876 15,025 15,175 15,327
+ 14% D 16,297 16,460 16,625 16,791 16,959 17,128 17,300 17,473
+ 14% E 18,579 18,764 18,952 19,142 19,333 19,526 19,722 19,919
Z
(New Approach)
Every employee would have a :grade, step and sub-step
e.g. Employee X Grade I, Step 6, Sub-step B
Pay Schedule Options
Transition Process toNew Compensation Model
Stage 3 : Implementation
Competitor’s Approach
600 JE Points
500 JE Points
Competitor’s Approach
600 JE Points
(20 Positions)
500 JE Points
Competitor’s Approach
600 JE Points
(20 Positions) e.g. Grade K (Step 1)
500 JE Points
Competitor’s Approach
600 JE Points
(20 Positions) e.g. Grade K (Step 1)
500 JE Points 505 JE Points
595 JE Points
Competitor’s Approach
600 JE Points
(20 Positions) e.g. Grade K (Step 1)
500 JE Points 505 JE Points
595 JE Points
605 JE Points e.g. Grade L (Step 1)
Competitor’s Approach
700 JE Points
Our Approach
600 JE Points
(20 Positions)
500 JE Points
Our Approach
600 JE Points
(20 Positions)
500 JE Points 505 JE Points
595 JE Points
Our Approach
600 JE Points
(20 Positions)
500 JE Points 505 JE Points
595 JE Points e.g. Grade K (Step 5)
e.g. Grade K (Step 2)
Our Approach
Let’s look at the mechanics of this process
(Two Step Process)
Our Approach
Step 1 - Identification of an implementation range
Step 2 - Migrate all employees into the new model
Our Approach
Regression Analysis
50th
25th
5th
75th
95th
Base Salary Regression Line (15th Market Percentile)
Job Evaluation Points
$ U
S
Implementation (Step 1)
$ U
S
Position A - Mkt Base Salary
Base Salary Regression Line (15th Market Percentile)
Job Evaluation Points
Position B - Mkt Base Salary
Implementation (Step 1)
B
Position A - Mkt Base Salary
Base Salary Regression Line (15th Market Percentile)
Job Evaluation Points
Position B - Mkt Base Salary
$ U
S
A
Implementation (Step 1)
B
CAP (Pay no more than 105%)
Job Evaluation Points
Position B - Mkt Base Salary
Base Salary Regression Line (15th Market Percentile)
CAP (Pay no less than 95%)
$ U
S
APosition A - Mkt Base Salary
Implementation (Step 1)
D
B
Position A - Mkt Base Salary
CAP (Pay no more than 105%)
Job Evaluation Points
Position B - Mkt Base Salary
Base Salary Regression Line (15th Market Percentile)
$ U
S
A
CAP (Pay no less than 95%) C
Implementation (Step 1)
D
B
$ U
S
APosition A - Mkt Base Salary
CCAP (Pay no less than 95%)
Base Salary Regression Line (15th Market Percentile)
CAP (Pay no more than 105%)
Job Evaluation Points
Position B - Mkt Base Salary
Implementation (Step 1)
F E
D
B
$ U
S
APosition A - Mkt Base Salary
C
Base Salary Regression Line (15th Market Percentile)
CAP (Pay no more than 105%)
Job Evaluation Points
Position B - Mkt Base Salary
CAP (Pay no less than 95%)
Implementation (Step 1)
We next identify a base salary value (for each position) that we can then transpose to the new pay schedule in order to identify
the upper end of an implementation range
We do this by initially identifying the midpoint
Implementation (Step 1)
Base Salary Regression Line (15th Market Percentile)
Position A - Mkt Base Salary
$ U
S
CAP - 95% C
A
B
Job Evaluation Points
Implementation (Step 1)
A
B
Job Evaluation Points
the cap so we take themidpoint value and transpose this to the new pay schedule
Base Salary Regression Line (15th Market Percentile)
Position A - Mkt Base Salary
falls between the market and
$ U
S
In this example, the midpoint
CAP - 95%
D (Midpoint)
C
Implementation (Step 1)
Base Salary Regression Line (15th Market Percentile)
Position A - Mkt Base Salary
$ U
S
CAP - 95% C
A
B
Job Evaluation Points
Implementation (Step 1)
A
B
Job Evaluation Points
In this example, the midpoint
take the cap value and transpose this to the new pay schedule
Base Salary Regression Line (15th Market Percentile)
Position A - Mkt Base Salary
falls below the cap so we
$ U
S
CAP - 95%
D (Midpoint)
C
Implementation (Step 1)
Conversion Process
Example
e.g : Position X
468
Base Salary Regression Line (25th Market Percentile)
Mkt Base Salary $30,527
$ U
S
Job Evaluation Points
e.g : Position X
$ U
S
Job Evaluation Points
CAP (95%) $29,001
468
Base Salary Regression Line (25th Market Percentile)
Mkt Base Salary $30,527
e.g : Position X
CAP (95%) $29,001
468
Base Salary Regression Line (25th Market Percentile)
Mkt Base Salary $30,527
$ U
S
Job Evaluation Points
$29,463 (Regression Intercept)
e.g : Position X
Base Salary Regression Line (25th Market Percentile)
Mkt Base Salary $30,527
$ U
S
Job Evaluation Points
$29,463 (Regression Intercept)
CAP (95%) $29,001
Midpoint $29,995
468
e.g : Position X
Base Salary Regression Line (25th Market Percentile)
Mkt Base Salary $30,527
$ U
S
Job Evaluation Points
$29,463 (Regression Intercept)
CAP (95%) $29,001
Midpoint $29,995
468
We transpose $29,995
to the new Pay Schedule
e.g : Position X
Using the new Pay Schedule identify the closest base salary sub-step
(on the lower side)
$29,756
Grade G
Step 6
Sub-Step C
$29,995
e.g : Position X
Note : this forms the high end of the implementation range (25th Market Percentile)
e.g : Position X
$29,756
Grade G
Step 6
Sub-Step C
$29,995
Step 3 Step 4 Step 5 Step 6
C D A B C D A B C D A B C D A B
GR. G 25,630 25,886 26,145 26,407 26,671 26,937 27,207 27,479 27,754 28,031 28,312 28,595 28,881 29,169 29,461 29,756
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
$25,630 $29,756
The low end of the implementation range is 16 sub-steps from the high end
e.g : Position X
Step 3 Step 4 Step 5 Step 6
C D A B C D A B C D A B C D A B
GR. G 25,630 25,886 26,145 26,407 26,671 26,937 27,207 27,479 27,754 28,031 28,312 28,595 28,881 29,169 29,461 29,756
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
$25,630 $29,756
e.g : Position X
$29,756 (Grade G, Step 6, Sub-Step B) - Range Max
$25,630 (Grade G, Step 2, Sub-Step C) - Range Min
Implementation Range
Now that we have an implementation rangefor each unique position the final
step is to migrate all employees into
the new compensation model
Implementation
1. Performance 8 Points 50%2. Education 5 Points 31%3. Experience 3 Points 19%
TOTAL 16 Points 100%
Implementation Criteria
1. Performance 8 Points 50%2. Education 5 Points 31%3. Experience 3 Points 19%
TOTAL 16 Points 100%
This corresponds to the implementation range
Implementation Criteria
1. Performance 9 Points 8 Points
2. Education 4 Points 4 Points
3. Experience 3 Points 3 Points
TOTAL 16 Points 15 Points
Employee
e.g : Position X
Step 3 Step 4 Step 5 Step 6
C D A B C D A B C D A B C D A B
GR. G 25,630 25,886 26,145 26,407 26,671 26,937 27,207 27,479 27,754 28,031 28,312 28,595 28,881 29,169 29,461 29,756
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
$25,630 $29,756
e.g : Position X
Finally, in comparing this to the employee’s current salary there are two scenarios :
Score of 15 = $29,461
Step 3 Step 4 Step 5 Step 6
C D A B C D A B C D A B C D A B
GR. G 25,630 25,886 26,145 26,407 26,671 26,937 27,207 27,479 27,754 28,031 28,312 28,595 28,881 29,169 29,461 29,756
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
$25,630 $29,756
e.g : Position X
Score of 15 = $29,4611. Where the employee’s current base salary
is below this amount
Step 3 Step 4 Step 5 Step 6
C D A B C D A B C D A B C D A B
GR. G 25,630 25,886 26,145 26,407 26,671 26,937 27,207 27,479 27,754 28,031 28,312 28,595 28,881 29,169 29,461 29,756
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
$25,630 $29,756
e.g : Position X
Score of 15 = $29,461Emp X : Current Base Salary = $26,000
Step 3 Step 4 Step 5 Step 6
C D A B C D A B C D A B C D A B
GR. G 25,630 25,886 26,145 26,407 26,671 26,937 27,207 27,479 27,754 28,031 28,312 28,595 28,881 29,169 29,461 29,756
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
$25,630 $29,756
e.g : Position X
Score of 15 = $29,461Emp X : Current Base Salary = $26,000 Emp X : New Base Salary = $29,461 (13% inc)
Grade G, 6, A
2. Where the employee’s current base salary is above this amount
Score of 15 = $29,461
Step 6 Step 7 Step 8 Step 9
D A B C D A B C D A B C D A B C
GR. G 29,169 29,461 29,756 30,053 30,354 30,657 30,964 31,274 31,586 31,902 32,221 32,543 32,869 33,198 33,530 33,865
14 15 16
$29,756
e.g : Position X
Step 6 Step 7 Step 8 Step 9
D A B C D A B C D A B C D A B C
GR. G 29,169 29,461 29,756 30,053 30,354 30,657 30,964 31,274 31,586 31,902 32,221 32,543 32,869 33,198 33,530 33,865
14 15 16
$29,756
e.g : Position X
Emp X : Current Base Salary = $31,500
Score of 15 = $29,461
Step 6 Step 7 Step 8 Step 9
D A B C D A B C D A B C D A B C
GR. G 29,169 29,461 29,756 30,053 30,354 30,657 30,964 31,274 31,586 31,902 32,221 32,543 32,869 33,198 33,530 33,865
14 15 16
$29,756
e.g : Position X
Emp X : Current Base Salary = $31,500
Score of 15 = $29,461
Emp X : New Base Salary = $31,586 (0.3% inc)
Grade G, 7, D
Stage 2 : External Analysis
Stage 1 : Internal Analysis
Supp. Projects : Performance Management / (optional) Development of Pay Incentives
Stage 3 : Implementation
Typical Project Overview
Stage 2 : External Analysis
Stage 1 : Internal Analysis
Supp. Projects : Performance Management / (optional) Development of Pay Incentives
Stage 3 : Implementation
Typical Project Overview
Integrated Performance Management System
Review
Performance PayTraining
Work Planning
Integrated Performance Management System
10 + Steps
7 - 9 Steps
1 - 6 Steps
Performance Management e.g. Guam Community College
e.g. GCC under previous compensation model
- 24 months
- 18 months
- 12 months
10 + Steps
7 - 9 Steps
1 - 6 Steps
Old Compensation Model
- 24 months
- 18 months
- 12 months
New Model
Everyone will be reviewed annually
Performance Management e.g. Guam Community College
Three new performance management tools are being implemented :
a) Academic Administrators
b) Faculty
c) Staff (classified positions)
Performance Management e.g. Guam Community College
One of the benefits of the new pay schedule
is that a performance range is made available
i.e. as a performance incentive on an
annual basis
Performance Management e.g. Guam Community College
+ 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1%
Step 1 Step 2 Step 3
A B C D A B C D A B
Grade A 11,000 11,110 11,221 11,333 11,447 11,561 11,677 11,793 11,911 12,031
+ 14% B 12,540 12,665 12,792 12,920 13,049 13,180 13,311 13,445 13,579 13,715
+ 14% C 14,296 14,439 14,583 14,729 14,876 15,025 15,175 15,327 15,480 15,635
+ 14% D 16,297 16,460 16,625 16,791 16,959 17,128 17,300 17,473 17,647 17,824
+ 14% E 18,579 18,764 18,952 19,142 19,333 19,526 19,722 19,919 20,118 20,319
+ 14% F 21,180 21,391 21,605 21,821 22,040 22,260 22,483 22,707 22,934 23,164
+ 14% G 24,145 24,386 24,630 24,876 25,125 25,376 25,630 25,886 26,145 26,407
Performance Management
+ 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1%
Step 1 Step 2 Step 3
A B C D A B C D A B
Grade A 11,000 11,110 11,221 11,333 11,447 11,561 11,677 11,793 11,911 12,031
+ 14% B 12,540 12,665 12,792 12,920 13,049 13,180 13,311 13,445 13,579 13,715
+ 14% C 14,296 14,439 14,583 14,729 14,876 15,025 15,175 15,327 15,480 15,635
+ 14% D 16,297 16,460 16,625 16,791 16,959 17,128 17,300 17,473 17,647 17,824
+ 14% E 18,579 18,764 18,952 19,142 19,333 19,526 19,722 19,919 20,118 20,319
+ 14% F 21,180 21,391 21,605 21,821 22,040 22,260 22,483 22,707 22,934 23,164
+ 14% G 24,145 24,386 24,630 24,876 25,125 25,376 25,630 25,886 26,145 26,407
Performance Management
+ 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1%
Step 1 Step 2 Step 3
A B C D A B C D A B
Grade A 11,000 11,110 11,221 11,333 11,447 11,561 11,677 11,793 11,911 12,031
+ 14% B 12,540 12,665 12,792 12,920 13,049 13,180 13,311 13,445 13,579 13,715
+ 14% C 14,296 14,439 14,583 14,729 14,876 15,025 15,175 15,327 15,480 15,635
+ 14% D 16,297 16,460 16,625 16,791 16,959 17,128 17,300 17,473 17,647 17,824
+ 14% E 18,579 18,764 18,952 19,142 19,333 19,526 19,722 19,919 20,118 20,319
+ 14% F 21,180 21,391 21,605 21,821 22,040 22,260 22,483 22,707 22,934 23,164
+ 14% G 24,145 24,386 24,630 24,876 25,125 25,376 25,630 25,886 26,145 26,407
Performance Management
+ 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1% + 1%
Step 1 Step 2 Step 3
A B C D A B C D A B
Grade A 11,000 11,110 11,221 11,333 11,447 11,561 11,677 11,793 11,911 12,031
+ 14% B 12,540 12,665 12,792 12,920 13,049 13,180 13,311 13,445 13,579 13,715
+ 14% C 14,296 14,439 14,583 14,729 14,876 15,025 15,175 15,327 15,480 15,635
+ 14% D 16,297 16,460 16,625 16,791 16,959 17,128 17,300 17,473 17,647 17,824
+ 14% E 18,579 18,764 18,952 19,142 19,333 19,526 19,722 19,919 20,118 20,319
+ 14% F 21,180 21,391 21,605 21,821 22,040 22,260 22,483 22,707 22,934 23,164
+ 14% G 24,145 24,386 24,630 24,876 25,125 25,376 25,630 25,886 26,145 26,407
Performance Management
Thank You / Questions