Health Resources and Services Administration HIV/AIDS Bureau Division of Training and Capacity Development HIV Education Branch
Pre-Application Technical Assistance Call AETC Education for Nurse Practitioners and Physician Assistants
Competitive Grant Application: #HRSA-13-253
January 31, 2013, 1:00 - 3:00 PM EST
Slide 2
Welcome and Introductions
Barbara Aranda-Naranjo Director, DTCD
Rafi Morales Deputy Director, DTCD
Diana Travieso Palow Branch Chief, DTCD
Bob Settles Sr. Policy Advisor, DTCD
Andrea Knox Project Officer, DTCD
Dieunita Gamliel Project Officer, DTCD
Adejumoke Oladele HRSA Grants Management Specialist
Slide 3
Call Agenda and Objectives
Background
Program Requirements and Expectations
Application – Format and Order
Review and Selection Process
Application Submission
Contacts
Questions & Answers
Slide 4
Background Purpose AETC Education for Nurse Practitioners and Physician Assistants
The intention of this funding opportunity is to establish Nurse Practitioner and Physician Assistant HIV/AIDS primary care specialty education tracks designed to train nurse practitioners and physician assistants in HIV/AIDS care and treatment.
Slide 5
Background HRSA Strategic Goals http://www.hrsa.gov/about/strategicplan.htm
Improve access to health care
Improve health outcomes
Improve the quality of health care
Eliminate health disparities
Improve public health & health care systems
Enhance ability of health care system to respond to Public Health emergencies
Achieve excellence in management practices
Slide 6
Background AIDS Education and Training Centers Program (AETC Program)
Professional training arm of Ryan White HIV/AIDS Program recently reauthorized as the Ryan White Treatment Extension Act of 2009.
National network of educators and trainers with expertise in clinical diagnosis, treatment and management of patients with HIV/AIDS and its related health conditions.
Focus on training and educating health professionals who treat people living with HIV/AIDS, with a special emphasis on clinicians who are themselves of minority racial/ethnic background and/or are serving minority populations, including Native Americans.
Slide 7
Background Collaboration with Regional and National AETCs
11 Regional AETCs
National centers that support & complement regional AETCs
National Multicultural Center (NMC)
National Resource Center (NRC)
National HIV/AIDS Clinicians’ Consultation Center (NCCC)
National Evaluation Center (NEC)
National Center for HIV Care in Minority Communities (NCHCMC)
Other Partners
Federal Training Centers Collaborative (FTCC)
AETCs are required to work together to enhance their individual roles and performance within this network.
Slide 8
Background Summary of Funding Opportunity
This program will provide funding during Federal fiscal years 2013-2017. Approximately $1,550,000 is expected to be available annually to fund at least five (5) grantees. Applicants may apply for a ceiling amount of up to $350,000 per year. The period of support is five (5) years.
Start Date: July 1, 2013
Project Period: July 1, 2013 – June 30, 2017
Funding beyond the first year is dependent on:
Availability of appropriated funds in subsequent fiscal years
Grantee satisfactory performance
Decision that funding is in the best interest of the Federal government
Slide 9
Primary Target: Nurse Practitioner/Physician Assistant programs
Collegiate schools of nursing,
nursing centers,
academic health centers, including allopathic or osteopathic medical schools
State or local governments,
and other public or private nonprofit entities accredited by a national nurse education accrediting agency recognized by the Secretary of the U.S. Department of Education
Background Targeted Groups
Slide 10
Background Pilot Sites program requirements
First year of funding:
Planning phase and curricula development
Years two through five (2-5) of funding:
Conducting HIV-track clinical training with Primary Care Nurse Practitioner/Physician Assistant students
* There is a HRSA/HAB expectation that the program will be financially self-sustaining by the end of the fifth year to ensure that the curricula created with FOA will continue beyond the funded project period.
Slide 11
Program Expectations
Organizational Structure
Expertise/Experience
Management Capacity
Governance
Key Organization Partnerships
Cultural Requirements
Performance Measures
Slide 12
Application Format: Section IV/Guidance
i. R&R Budget Sections (A-K)
ii. Table of Contents
iii. Application Checklist
iv. Budget
v. Budget Justification
vi. Staffing Plan and Personnel Requirements
vii. Assurances
viii. Certifications
ix. Project Abstract
x. Program Narrative
Your application includes:
Items in RED discussed in following slides.
Slide 13
Application iv: Budget
R&R Budget Section Research & Related (Sections A-K)
Detailed Budget
Budget Justification
Slide 14
Application Budget: R&R Budget Sections A&B Sample
Slide 15
Application Budget: R&R Budget Sections C-E Sample
Slide 16
Application Budget: R&R Budget Sections F-K Sample
Slide 17
Application Budget: R&R Budget Sections Explained
Detailed Budget Standard Budget Categories o Personnel costs which
includes salary + fringe benefits (Include all staff to be paid for by this grant)
o Consultants
o Travel
o Equipment
o Supplies
o Contractual (subcontractors)
o Other
o Indirect costs
Includes Detailed Budget For 12-Month Budget Period (1 page). One-year budgets for each subsequent budget period must be submitted
Slide 18
Application v: Budget Justification: R&R Budget sections A-K
Explains line items included in R&R Budget sections A-K, Detailed Budget, Year One.
Describe each cost element and explain how each cost contributes to meeting the project’s objectives/goals. Be very careful about showing how each item in the “other” category is justified.
For subsequent budget years, highlight any changes from year one or clearly indicate that there are no substantive budget changes during the project period.
MUST be concise. Do NOT use the justification to expand the project narrative.
*Don’t forget - Award funds may not be used to pay the salary of an individual at a rate in excess $179,700 (P.L. 112-74); also applies to subawards/subcontracts.
Slide 19
International training activities and travel expenses
Construction costs
To supplant training and education activities that should be provided as part of the mission of a grantee or sub-grantee institution.
To supplant funds for educational efforts that should be supported by private industry or other public agencies.
Application What Funds Cannot Be Used For
Slide 20
Application General Budget Advice
Read the FOA carefully.
Keep names, titles, and time allocations on detailed line-item budget (Standard Form R&R Budget Section forms) match the figures on the budget justification pages. This includes figures for up to five (5) years of the project.
Have more than 1 person review the submitted application. Especially have a business representative review and finalize the detailed budget figures and the budget justification pages.
Be sure the technical proposal and the budget are consistent and track to each other.
Slide 21
Application vi: Staffing Plan (Attachment 2)
Includes all staff for this project, including but not limited to: Principal Investigator
Project Director
Administrator/Dean
Faculty
Project Evaluator
Also may include other individuals who contribute to the development or execution of a project in a substantive, measurable way, whether or not they receive salaries or compensation under the grant.
Provide position name, education & experience/qualifications, rationale for time being requested for each staff position.
Slide 22
Application ix: Project Abstract *
Proposed grant project Needs to be addressed Proposed services Targeted Population Place the following at the top of the abstract:
Project Title Applicant Organization Name Address Project Director Name Contact Phone Numbers (Voice, Fax) E-Mail Address Web Site Address, if applicable *If appropriate include request for funding preferences on this page
Must be single-spaced and limited to one page in length. Include description of:
Slide 23
Application x: Program Narrative
Seven Parts:
Introduction
Needs Assessment
http://hab.hrsa.gov/stateprofiles/index.htm
Methodology
Work Plan (Attachment 1)
Resolution of Challenges
Evaluation and Technical Support Capacity
Organizational Information .
Slide 24
Application Work Plan Table Components
Attachment 1: AETC Master Work Plan Goals
Objectives
Action Steps
Staff Responsible
Timeline for Action Steps
Measurable outcomes
Please provide a work plan, in a table format with all five years included.
Application Work Plan: SAMPLE AETC Master Work Plan
GOAL 2. To XXXX
KEY NEEDS ASSESSMENT FINDINGS SUPPORTING THIS GOAL: • An ongoing XXXX
OBJECTIVE 2.1:
KEY ACTION STEPS TARGET RESPONSIBLE EVALUATION TOOL/
MEASURABLE STATUS
DATES PARTY OUTCOMES
2.1.1
OBJECTIVE 2.2:
KEY ACTION STEPS TARGET RESPONSIBLE EVALUATION TOOL/MEASURABLE STATUS
DATES PARTY OUTCOMES
2.2.1
GOAL 3. To XXXX
KEY NEEDS ASSESSMENT FINDINGS SUPPORTING THIS GOAL:
• An ongoing XXXX
OBJECTIVE 3.1:
KEY ACTION STEPS TARGET RESPONSIBLE EVALUATION TOOL/ MEASURABLE STATUS
DATES PARTY OUTCOMES
3.1.1
Slide 26
Application Work Plan: Year 1 and Beyond
Scope of work for this grant changes after year 1 of project period. Please provide Work Plan that addresses goals/objectives/action steps for activities to be conducted during that first year.
Activities in Years 2 and subsequent years, should address changes in scope of work. Please add a section on to the end of the Work Plan that indicates that it covers a certain year’s anticipated changes from Year 1.
Slide 27
Application Work Plan: Areas to Address
Reminder: include in the work plan a projection of the number of students to be enrolled in the program; The minimum number of students is outlined in the Evaluation and Technical Support section of the FOA
Slide 28
Application Work Plan: Tips
SPECIFIC
MEASURABLE
ACHIEVABLE
REALISTIC &
TIME FRAMED!
Your Work Plan should include objectives and key action steps that are:
Slide 29
Application Evaluation Plan
The evaluation plan should be used to:
Assess and modify education and training activities
Monitor and ensure quality administrative and fiscal management
Manage, collect, utilize and report program data
Provide outcome information for this project
Slide 30
Application Attachments
Attachment 1 – Work Plan
Attachment 2 – Staffing Plan
Attachment 3 – Organizational Chart
Attachment 4 – MOU/Letters of Agreement
Attachment 5 – Documentation of Accreditation
Attachment 6 – Explanation of Federal debt (where applicable)
Attachment 7 – Other Relevant Documents, as necessary
Slide 31
Review and Selection Process
The Division of Independent Review (DIR) is responsible for managing objective reviews within HRSA.
Applications competing for Federal funds receive an objective and independent review performed by a committee of experts (ORC) qualified by training and experience in particular fields or disciplines related to the program being reviewed.
Applications that pass the initial HRSA eligibility screening will be reviewed and rated by a panel based on the program elements and review criteria.
The competitive objective review process is based solely on the merits of the application. It is critical that the applicant paint a clear picture of the approach and the specific work plan proposed and the capabilities that the applicant brings to the work.
Slide 32
Review and Selection Process Review Criteria
100 points total
Need – 10 points
Response – 20 points
Evaluative Measures – 20 points
Impact – 15 points
Resources/Capabilities – 20 points
Support Requested – 15 points
Slide 33
Review and Selection Process Funding Preference/Consideration
Funding Preference
Applicants receiving preference will be placed in a more competitive position among applications that can be funded.
Request for funding preference must be specifically requested in writing in the abstract and all three criteria must be met:
Qualification 1: Training of Minority Serving Health Professionals (nurse practitioner candidates)
Qualification 2: Training of Minority Health Professionals (nurse practitioner candidates)
Qualification 3: Training for Health Professionals to Provide Treatment of Hepatitis B or C Co-infection
Funding consideration will also include the geographic coverage for all local and state jurisdictions among the pool of selected grantees so as to ensure that the program retains its national scope.
Slide 34
Application Submission Registration Requirements
Obtain a Data Universal Numbering Systems number (DUNS)
Register with the System for Award Management (SAM)
Identify the organization’s E-Business Point of Contact (E-Biz POC)
Confirm the organization’s SAM registration is active and the “Marketing Partner ID Number (M-PIN)” is current.
Register an Authorized Organization Representative (AOR)
Obtain a username and password from the Grants.gov Credential Provider
Register online at www.Grants.gov
Registration can take at least one month: Start Now!
Slide 35
Application Submission Format Requirements
The total size of all uploaded files may not exceed the equivalent of 80 pages when printed by HRSA or a total file size of approximately 10 MB.
This 80-page limit includes the abstract, project and budget narratives, attachments, and letters of commitment and support. Standard forms are NOT included in the page limit.
Applications that exceed the specified limits (that exceed the equivalent of 80 pages when printed by HRSA or 10 MB file size) will be deemed non-compliant.
Slide 36
Application Submission Grant Writing Tips
Preparing a Federal grant application can be very time consuming.
First, read the Guidance all the way through.
See the reference guide for writing a solid application, attached to the guidance.
Don’t go over the page limit (includes all pages except the forms you download). If you exceed the page limit, your application will not be reviewed.
Slide 37
Application Submission Due Date
AND, most of all, … Be On Time!
Electronic applications
must be received by:
8 PM, ET on March 22, 2013
Slide 38
Contacts
Program Questions
Diana Travieso Palow (301)443-4405 [email protected]
Budget Questions Adejumoke Oladele (301)443-2441 [email protected]
TARGET Center Website: http://targethiv.com/