Download pdf - Popular Excel Keyboard Shortcuts - Excel 2010

1. Files, Printing, Applications 3. Show / Hide Columns and Rows

4. Selecting Cells2. Navigate Workbooks and Worksheets

Shortcut Action in Excel

Ctrl + N New workbook

Ctrl + O Open existing workbook

Alt + F + R File menu, open recent workbook

Ctrl + F4 or Ctrl + W Close active workbook (keeps Excel open)

Ctrl + S Save active workbook

F12 Save As different name, location, file type

F1 Open help menu

Ctrl + P Open Print dialog box

Ctrl + F2 Open Print Preview mode

Alt + Tab Switch to next open application

Shift + Alt + Tab Switch to previous open application

Alt + F4 Close Excel


Ctrl + Tab Switch to next open workbook window (if available)

Ctrl + Shift + Tab Switch to previous open workbook window (if available)

Ctrl + Page Down Move to and activate next worksheet in workbook

Ctrl + Page Up Move to and activate previous worksheet in workbook

Shift + F11 Insert new worksheet to left of active worksheet

Tab or Move one cell to right

Shift + Tab or Move one cell to left

or Move one cell up or down

Ctrl + Move to last occupied cell in row of data block

Ctrl + Move to first occupied cell in row of data block

Ctrl + Move to first occupied cell in column of data block

Ctrl + Move to last occupied cell in column of data block

Ctrl + End Move to last (bottom) occupied cell of data block

Ctrl + Home Move to cell A1

Ctrl + . (Period) Move clockwise to next corner of selected range


Ctrl + 0 (zero) Hide current column

Ctrl + 9 Hide current row

Ctrl + Shift + 9 Unhide current row

Ctrl + Shift + ( Unhide rows within selection

Ctrl + Shift + ) Unhide columns within selection

Ctrl + 8 Toggle outline symbol display

Alt + ; Select visible cells only(use when copying collapsed outline levels)

Shift + Alt + Open Group selection dialog box

Shift + Alt + Open Ungroup selection dialog box


Shift + Arrow Select the cell(s) in that direction (left, right, up, or down)

Ctrl + Shift + Arrow Select to the last occupied cell in that direction

Ctrl + Shift + End Select from active cell to last occupied cell that is down and to the right

Ctrl + Shift + Home Select from active cell to first occupied cell that is up and to the left

Shift + Backspace Collapse cell selection to just active cell

Ctrl + A Select all of the occupied cells in current range; press again to select all cells in worksheet

Alt + ; Select visible cells only(use when copying collapsed outline levels)

Ctrl + Space Bar Select all cells in current column

Shift + Space Bar Select all cells in current row

Ctrl + Shift + (plus) Insert new row (note: select row first)

Ctrl + (hyphen) Delete selected row (note: select row first)

F8 Turn on extend-selection mode; use arrow keys; F8 or Esc to exit extend-selection mode

Popular Excel Keyboard Shortcuts - Excel 2010

6. Undo, Restore, Repeat

5. Copy, Cut, Paste, Insert, Delete Cells 9. Entering DataShortcut Action in Excel

Ctrl + C Copy selection to clipboard

Ctrl + X Cut selection to clipboard

Ctrl + V Paste last selection that was cut or copied to clipboard

Delete Clear contents of current selection (leaves formatting intact)

Ctrl + (plus) Open Insert Cells dialog box

Ctrl + (minus) Open Delete Cells dialog box

Ctrl + ' (apostrophe) Copy contents of cell above into active cell(note: formulas are an exact copy)

Ctrl + D Copy contents of cell above into active cell

Ctrl + R Copy contents of cell to the left into active cell

Shift + F10 Open context menu; navigate using up & down arrow keys then hit enter to make selection


Ctrl + Z Undo last action

Ctrl + Y Restore undo action

F4 Repeat last action


Ctrl + ; (semi-colon) Enter current date

Ctrl + Shift + : (colon) Enter current time

Enter Accept entry and move active cell down one row

Ctrl + Enter Accept entry and keep active cell in place

Shift + Enter Accept entry and move active cell up one row

Tab Accept entry and move active cell one column to right

Shift + Tab Accept entry and move active cell one column to left

Selection, Ctrl + Enter Select cells, enter data, hit Ctrl + Enter to have data entered in every cell selected

Alt + Enter Create line break inside cell(aka. line wrap or carriage return)

Esc Cancel cell entry

7. CommentsShortcut Action in Excel

Shift + F2 Add new comment; edit cell comment

Ctrl + Shift + O Select all cells with comments

8. Find, Replace and Go To


Ctrl + F Open Find dialog box

Ctrl + H Open Replace dialog box

Ctrl + G or F5 Open Go To dialog box

10. Editing Data


F2Begin editing active cell; insertion point is at end of cell contents, then use following commands whilein edit mode:

Home Move insertion point to beginning of cell

End Move insertion point to end of cell

Ctrl + Move insertion point one word to the right

Ctrl + Move insertion point one word to the left

Backspace Delete character to left of insertion point

Delete Delete character to right of insertion point

Ctrl + Delete Delete all characters from insertion point to end of cell contents

(apostrophe) As 1st character in cell, format entry as "text"

F7 Begin Spell Check



Ctrl + Shift + F3 Open Create Names from Selection dialog box(note: select cells and labels first)

F3 Open Paste Name dialog box

Ctrl + F3 Define name; open Name Manager dialog box


Highlight Portion of Formula + F9

Evaluates selected portion of formula; press Esc to return to editing

Ctrl + ` (single left quotation mark) Toggle between showing formula and formula result

Ctrl + [ (open bracket) Select direct precedent cells

Shift + Ctrl + [ (open bracket) Select all precedent cells

Ctrl + ] (close bracket) Select direct dependent cells

Shift + Ctrl + ] (close bracket) Select all dependent cells

Shift + Ctrl + { (open brace)

Select all cells directly or indirectly referenced by formulas in selection

Shift + Ctrl + } close brace)

Select cells with formulas that directly or indirectly reference active cell

13. Named Ranges11. Formulas and Functions

12. Formula Auditing

14. Formatting


Shift + F3 Open Insert Function dialog box

Ctrl + A Open Function Argument dialog box - when insertion point is to right of function name and (

Ctrl + Shift + A Insert parentheses () and function argument names - when insertion point is to right of function name

F2 Edit formula in cell; insertion point is at end of cell contents

F3 Open Paste Name dialog box

Alt + = Insert AutoSum formula

Highlight Portion of Formula + F4

Cycle between absolute, mixed and relative references for highlighted cells


Ctrl + 1 Open Format Cells dialog box; use the 1 key on the keyboard, not on keypad

Alt + ' (apostrophe) Open Style dialog box

Ctrl + B Toggle bold formatting

Ctrl + I Toggle italic formatting

Ctrl + U Toggle underline formatting

Ctrl + Shift + & (ampersand) Apply outline border to selected cells

Ctrl + Shift + _ (underscore) Remove outline border from selected cells

Ctrl + Shift + ~ (tilde) Apply general number format

Ctrl + Shift + $ Apply currency format with two decimal places

Ctrl + Shift + % Apply percentage format with zero decimal places

Ctrl + Shift + # (pound or hash symbol) Apply day, month, year date format

Ctrl + Shift + @ Apply hour, minute AM/PM time format

Ctrl + Shift + ! (exclamation)

Apply number format with thousands separator & two decimal places

Ctrl + K Insert a hyperlink to selected text
