General Election 2016To
Kerala Legislative Assembly
WELCOMETO
Presiding officers&POs
I. ACQUAINT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL.
CONDUCT OF POLL
I. ACQUAINT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
CONDUCT OF POLL
CONDUCT OF POLL1. ACQUAINT RULES AND PROCEDURES
Attend allRehearsal
and Training Classes
Modus operandi
of EVM
Clarification of
doubts
I. ACQUAINT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
CONDUCT OF POLL
1. Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. Itinerary to and from the PS
5. Collection of Polling Materials.
II. ON THE DAY PREVIOUS TO POLL
CONDUCT OF POLL
MOST IMPORTANT POLLING MATERIALS
ELECTRONIC VOTING MACHINE
CONTROLUNITBALLOTING
UNIT
MOST IMPORTANT POLLING MATERIALS
Marked copy of Electoral roll
Register of Voters (17 A)
Voters Slip
Indelible ink
Tendered Ballot paper
Arrow cross mark
Self inking pad
Metal sealCopy of specimen signature of candidate / Election agent
MOST IMPORTANT POLLING MATERIALS
Detailed list available inPresiding Officers Check list
Paper seal
Strip Seal
Presiding Officer’s Diary, Declaration etc
Sample of EVM Balloting Unit
16 Point Report as per Annexure XV
Address tag
Special tag
6. Arrangement of Polling Station
a. Set up of PS (Slogans / Photo etc should be covered or removed)
b. Set up of Voting Compartment
c. Display of Notices.
II. ON THE DAY PREVIOUS TO POLL
CONDUCT OF POLL
I. ACQUAINT ELECTION PROCEDURES
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
CONDUCT OF POLL
1. Assignment of Duties to Polling Officers
III. BEFORE COMMENCEMENT OF POLL
1ST POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER
CONDUCT OF POLL
1ST POLLING OFFICER
In charge of
marked copy
Verification of identity of Electors
Read out serial No
and entry of the elector in the
electoral roll
1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL
CONDUCT OF POLL
1ST POLLING OFFICER
Markingin the Photo
Electoral Roll
PB
1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Minor errors in the EPIC
and Electoral roll may be ignored and over looked.
1ST POLLING OFFICER1. Assignment of Duties to Polling Officers
III. BEFORE COMMENCEMENT OF POLLDUTIES AND FUNCTIONS OF PRESIDING OFFICERS
2nd POLLING OFFICER1. Assignment of Duties to Polling Officers
III. BEFORE COMMENCEMENT OF POLLDUTIES AND FUNCTIONS OF PRESIDING OFFICERS
In charge ofRegister of
Voters17 A
2nd POLLING OFFICER
From the upper tip of the nailto the bottom of the 1st joint
1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL
In chargeof
Indelibleink
CONDUCT OF POLL
2nd POLLING OFFICER1. Assignment of Duties to Polling Officers
III. BEFORE COMMENCEMENT OF POLL
Issuance ofVoters Slip
CONDUCT OF POLL
137
958
3rd POLLING OFFICER1. Assignment of Duties to Polling Officers
III. BEFORE COMMENCEMENT OF POLL
In chargeof Control
Unit EnsuringIndelibleink mark
CONDUCT OF POLL
These duties can be performed by the presiding Officer,where the number of Electors is small.
3rd POLLING OFFICER1. Assignment of Duties to Polling Officers
III. BEFORE COMMENCEMENT OF POLLDUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Activatingthe BallotingUnit
137
958
Collecting VotersSlip
28
2.Appointment of Polling Agents
III. BEFORE COMMENCEMENT OF POLL
1.Assignment of Duties to Polling Officers
29
Appointment letter in Form No.10
Appointment by candidate or his election agent
Revocation by candidate or his election agent
Compare specimen signature in case of any doubt
Pass for polling agents
2.Appointment of Polling Agents III. BEFORE COMMENCEMENT OF POLL
30
Seating of polling agents
i. Candidates recognized by the National Parties ii. Candidates recognized by the State Parties iii. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.
iv. Candidates of registered unrecognized parties
v. Independent candidates
2.Appointment of Election Agents III. BEFORE COMMENCEMENT OF POLL
III. BEFORE COMMENCEMENT OF POLL
MOCK POLL
CONDUCT OF POLL
I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
CONDUCT OF POLL
1.Commencement of poll
IV. DURING THE POLL
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
CONDUCT OF POLL
a. Warning about secrecy of voting
1.Commencement of poll IV. DURING THE POLL
Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both
as per section128 of the Representation of People Act , 1951.
CONDUCT OF POLL
36
c. Declaration by the Presiding Officer
b. At the stroke of the hour fixed
a. Warning about secrecy of voting
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visit sheet
1.Commencement of poll IV. DURING THE POLL
CONDUCT OF POLL
Separate Queues
for men and
women
Infirm/Women voters
with babies in arms
may be given precedence
h. Entry of voters to PS to be regulated
1.Commencement of poll IV. DURING THE POLL
CONDUCT OF POLL
1.Commencement of poll
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
IV. DURING THE POLL
CONDUCT OF POLL
The electors
The Polling OfficialsEach candidate, his election agent and one pollingagent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers
2. Admission into the Polling StationCONDUCT OF POLL
1.Commencement of poll
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
IV. DURING THE POLL
CONDUCT OF POLL
Declaration of Elector about his age
Obtain declaration
as inAnnexure X
Inform the penal provision in section 31 of the
R.P.Act
Imprisonment for one year or fine or both
3. Enforcement of Election LawCONDUCT OF POLL
Prohibition of canvassing in or near PS
Canvassing of Votes
Soliciting the vote of any elector
Persuading any elector not to vote for any particular candidate
3. Enforcement of Election LawCONDUCT OF POLL
Persuading any elector not to vote at the election
Exhibiting any notice or sign relating to the election
--are punishable under section130 of the RP Act.
Prohibition of canvassing in or near PS
3. Enforcement of Election LawCONDUCT OF POLL
Other offencesDisorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
3. Enforcement of Election LawCONDUCT OF POLL
Smoking prohibited inside the PS
Polling agents are not permitted to bring mobilephones inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under Indian Penal Code
Other offences3. Enforcement of Election Law
CONDUCT OF POLL
1.Commencement of poll
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
IV. DURING THE POLL
CONDUCT OF POLL
PO’s entry in Voting Compartment
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote
4. Other important functionsCONDUCT OF POLL
Challenged Votes
Challenge fee
Summary enquiry
Burden of proof
Return/forfeiture of
challenge fee.
4. Other important functionsDUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Refusal to observe voting procedure
Withdraw and cancel voters slip
Inscribe the fact in Register
of Voters
Put signature below theentry in the
remarks column
Never change the Sl.No in 17 A
4. Other important functionsCONDUCT OF POLL
Electors deciding not to vote
Never change the Sl.No in 17 A
Shall not Compel to cast
his vote
Inscribe “Refused to Vote”
in remarks column of register
of voters (17 A)
SignatureOr thumb
impression of the elector against the
entry
4. Other important functionsCONDUCT OF POLL
USE OF NEW VOTING MACHINE
Read outa further
Declarationin part II of Annexure VII
4. Other important functionsCONDUCT OF POLL
VOTER ASSISTANCE BOOTH
CANDIDATE’S ELECTION BOOTH
NRI VOTER
VOTING BY PROXY (CSV)
4. Other important functionsCONDUCT OF POLL
VOTINGBY
PROXY(CSV)
Must be a resident of the constituency concerned
Should have at least 18 years of age
Shall not be disqualified for regn. as an elector
Indelible ink – on the middle finger
The letters “PV” should be suffixed in 17 A
4. Other important functionsCONDUCT OF POLL
I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
CONDUCT OF POLL
Announce the fact a
few minutes before the
hour appointed
CLOSING HOUR
Permit Electors present at the
PS at the hour
appointed
Distribute slip with
signature in full.
V. END OF THE POLLCONDUCT OF POLL
Press “close” button of CU
Show the “total”
in the CU and record in 17 C
CLOSING OF EVM V. END OF THE POLL
CONDUCT OF POLL
Supply attested copies
of 17 C to PollingAgents
Closing of Voters
Register (17 A)
V. END OF THE POLLCONDUCT OF POLL
958959960961
534857861638
0891685974212357
The last serial No. is 961 (Nine Six One)
2nd PO PrO
Sl. No Sl. No. of elector in the electoral roll
Details of the document produced by the elector in proof of his/her identification
Signature / Thumb impression of elector
Remarks
Date: Time:
DECLARATIONAT THE ENDOF THE POLL
V. END OF THE POLLCONDUCT OF POLL
Place the Control Unit
and Balloting Unit in their
carrying cases, close
andseal with the Address tag
V. END OF THE POLLCONDUCT OF POLL
DECLARATIONAFTER SEALING
THE EVM
V. END OF THE POLLCONDUCT OF POLL
V. END OF THE POLL
16 POINT REPORT
CONDUCT OF POLL
SEALING OF ELECTION PAPERS
(The above covers should be sent separately along with the EVM to the receiving centre)
V. END OF THE POLL
Cover containing 17 C
Cover containing Declaration of PO
Cover containing PO’s Diary
16 Point ReportVisit Sheet
CONDUCT OF POLL
Packet No. IStatutory Covers
Packet No.IINon-Statutory Covers
Packet No.III
Packet No.IV.
SEALING OF ELECTION PAPERS V. END OF THE POLL
CONDUCT OF POLL
PACKET No. I(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of electoral roll and List of CSVs2. Sealed cover containing the Register of Voters (17 A)3. Sealed Cover containing voters slips4. Sealed Cover containing unused tendered ballot papers5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B
If any cover mentioned above is nil, a NIL cover should be placed.
SEALING OF ELECTION PAPERS V. END OF THE POLL
CONDUCT OF POLL
PACKET No.II(Should be superscribed as “Non-Statutory Covers”)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the declaration of the companion.4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)5. Receipt book and cash, if any, in respect of Challenged votes
SEALING OF ELECTION PAPERS V. END OF THE POLL
CONDUCT OF POLL
6. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
10. Election Duty Certificates
9. Unused and damaged special tags
PACKET No.II(Should be super scribed as “Non-Statutory Covers”)
SEALING OF ELECTION PAPERS V. END OF THE POLL
11. List of challenged votes in Form 14 (Sealed Cover)
CONDUCT OF POLL
1. Hand book for PO2. Manual of EVM3. Indelible ink set without leakage
5. Metal seal of the PO4. Self inking pad
6. Arrow cross mark7. Cup for setting indelible ink.
PACKET No.IIISEALING OF ELECTION PAPERS
V. END OF THE POLLCONDUCT OF POLL
All other items such as Voting compartment,Waste paper basket,
Polythene bag, etc…..
PACKET No.IVSEALING OF ELECTION PAPERS
V. END OF THE POLLCONDUCT OF POLL
POINTS TO BE REMEMBERED Maintain close relation with the membersof your polling teamMaintain good relation with the polling agents
Commence the poll at the appointed hour
Start mock poll at least one hour before thehour fixed for the commencement of poll
Formally announce the close of poll afterthe last elector has votedTake personal responsibility to hand overthe EVM and election papers.
Thank You