EDIFACT – INVOIC D.07A
VWGoA Service Parts NSC „EDIFACT – INVOIC‟ 10.07.2010 Page | 1
EDI Implementation Guidelines
EDIFACT INVOIC
EDIFACT – INVOIC D.07A
VWGoA Service Parts NSC „EDIFACT – INVOIC‟ 10.07.2010 Page | 2
Modification Log
Release Date Description
1.0 05.11.2010 Draft
3.0 06.24.2010 Released to Suppliers after KSIB comments
4.0 08.20.2010 Format for Segment # 22 RFF_1154 is modified to length 8 from 35
Description for Segment # 4 DTM_2380 changed.
Example for segment # 22 CUX, segment # 15 IMD is corrected.
Conditionality of max occurrence of segments updated at detail level to match the looping diagram.
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Contents
1 Introduction 4
1.1 Function 4
1.2 Guidelines 4
1.3 References 5
2 Description of Message 5
2.1 Segment Layout 5
2.2 Data Exchange Structure and Service Segments 7
2.3 Segment Table 9
2.4 Segment Structure 11
2.5 Message Example 13
2.6 Segments 14
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1 Introduction
1.1 Function
The purpose of the invoice is to issue a request for payment concerning executed shipments sent to the Volkswagen
Group of America (VWGoA) and Volkswagen Group of Canada (VGCA),
According to the conditions agreed upon. An invoice must always refer to one Dispatch Note within a shipment to be
accepted by VWGoA / VGCA.
1.2 Guidelines
Supplier is expected to send either Invoice or Credit note per EDI transmission
The Invoice number can be up to 8 digit maximum, the number should not repeat within last 400 days
The invoice currency is assumed the currency of all price values mentioned in the Invoice
DESADV message is expected to be transmitted to VWGoA/VGCA before the INVOIC EDI message
transmission
Suppliers are expected to send one Invoice(INVOIC) per Shipment(DESADV). The invoice message should
have the Supplier‟s Delivery note and delivery line item reference ( as they send via DESADV)
If both paper invoices and electronic invoices are used, the electronically transmitted invoice takes priority
over the paper invoices.
For import, paper invoice might be required as part of Transport Documents.
The original invoice transactions must be saved and be able to be presented by both parties for a period
regulated by national laws.
The supplier‟s system has to be able to re-transmit an invoice file.
VWGoA / VGCA will not accept any incorrectness in the invoice. The document must be complete and
correct before the payment can be executed.
VWGoA / VGCA will generate the US Customs documents and send it to Customs broker system as soon
as it received the invoice from foreign suppliers. So the invoice with correct information needs to be
transmitted as soon as the shipment leaves the supplier facility.
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1.3 References
The "Invoice" message is based on the message type INVOIC, EDIFACT-Directory D.07A.
2 Description of Message
This chapter describes all segments used in the VWGoA/VGCA subset of the EDIFACT message type “Invoice ". The
description of the segment is based on the documentation INVOIC, EDIFACT-Directory D.07A.
2.1 Segment Layout The following example illustrates how the segment description of the message segments is structured.
No Identifier St Maxwdh Level Name
3 DTM O 35 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/Time/Period M M
2005 Date/Time/Period Qualifier M an 3 M an 3 157 = Validity Date/Time
2380 Date/Time/Period C an 35 R an 35 Validity Start Date/Time
2379 Date/Time/Period format qualifier C an3 R an3 102 = YYYYMMDD
Comment: The Purchase order/SA agreement IDOC message creation date will be transmitted Example:
DTM+137:20001220:102'
Explanations:
Segment status (Conditional or Mandatory) and maximum repeats of the EDIFACT standard and VW subset.
The first column contains a data element identifier and descriptions. Words in bold print are elements of the group
identifier or plain data elements. Normal print elements are group data elements. The second column contains
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instructions of the EDIFACT status (Conditional or Mandatory), the data format as well as the length of the data
element. This information stipulates the original EDIFACT description. The following conventions apply to the present
documentation:
a alphabetical characters
n numerals
an alphanumerical characters of fixed length
a3 3 alphabetical characters of fixed length
n3 3 numerals of fixed length
an3 3 alphanumerical characters of fixed length
a..3 up to 3 alphabetical characters
n..3 up to 3 numerals
an..3 up to 3 alphanumerical characters
The fourth and fifth columns contain specific status information for the VW subset (status indicator and data
format) and comments for application at VW. The following conventions apply to the present documentation:
M Mandatory
C Conditional
R Required
O Optional
D Dependant (Usually on a business rule)
N Not Required
The section "Comment and Example“ stipulates guidelines and examples for the application of the segment.
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2.2 Data Exchange Structure and Service Segments
The structure of an EDIFACT interchange is divided into several group levels. The service segments build brackets
around the groups.
Structure of an interchange:
UNB
UNH
MESSAGE 1
UNT
UNH
MESSAGE 2
UNT
...
UNH
MESSAGE N
UNT
UNZ
The first service segment, "UNB", indicates the start of a transmission.
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The "UNH" service segment identifies the start of a message.
For each start service segment, there is an end-service segment.
Bracket of interchange: UNB .... UNZ
Bracket of message: UNH .... UNT
Segments UNB..UNZ and UNH..UNT are mandatory.
Segments UNH, UNS and UNT vary according to the type of message and are explained in the part of this manual
where message segments are described.
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2.3 Segment Table
The following table contains the segments of the EDIFACT message "INVOIC" as used between the VWGoA/VGCA
Service Parts logistics and its trading partners during message exchange.
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2.4 Segment Structure
The segment structure illustrates the sequences and the repeats of the segments in a message
01 UNB
Interchange Header
02 UNH
Message Header
03 BGM
Start of the message
04 DTM
Document creation date
05 DTM
Invoice send date
06 NAD
Payee Company identification
07 NAD
Buyer Identification
08 NAD
Consignor Identification
09 CUX
Invoicing Currency details
10 CUX
Order Currency details
11 DTM
Rate of exchange date/time
12 TDT
Transport identification
13 LIN
Item number
14 PIA
Additional Product Identification
15 IMD
Item Description
16 QTY
Quantity details
17 ALI
Country of origin of the part
18 GIN
Goods Identity Number
19 MOA
Monetary Amount
20 PRI
Price details
21 RFF
Plant Number
22 RFF
Despatch Number
23 RFF
Call of order number
24 RFF
Shipment Reference Number
25DTM
Shipment date/time
26 UNS
Section Control
27 MOA
Total Invoice Amount
28 ALC
Packaging Charge
29 MOA
Packaging Charge
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30 ALC
Freight Charge
31 MOA
Freight Charge
32 ALC
Miscellaneous Charge
133 MOA
Miscellaneous Charge
24 UNT
Message Trailer
35 UNZ
Interchange Trailer
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2.5 Message Example
UNB+UNOA:2+T06972475:01+PTNR_DUNS:01+000210:1000+12345++NA40'
UNH+1+INVOIC:D:07A:UN'
BGM+380+12345678:::9'
DTM+137:201005060900:203'
DTM+3:20100506:102'
NAD+IV+ VOLKSWAGEN of AMERICA, INC.+ PARTS ACCOUNTING++777 BAYLY STREET WEST+ AJAX+ ON+ L1S-7G700+
CA‟
NAD+BY+NA40::92'
NAD+SE+1023456789'
CUX+2:USD:4'
CUX+3:EUR:11'
DTM+134:20041230:102'
TDT+12++30+31+AAAA::92:A - 1 SHIPPING SUPPLIES+++:146:5:34184+1'
LIN+1++Test_Article_no:IN'
PIA+5+PART-NUMBER:SA'
IMD+C+63+::5:left brake mount:iron'
QTY+47:10:PCE'
ALI+US'
GIN+ML+PACKAGE-NUMBER'
MOA+203:1000:USD'
PRI+INV:100::INV:1:PCE'
RFF+PE:515'
RFF+AAU:12345678:123‟
RFF+ON:98765:123'
RFF+CRN:87656'
DTM+110:20100506:103'
UNS+S'
MOA+77:15555:USD‟
ALC+C++++PC‟
MOA+8:623:USD‟
ALC+C++++FC‟
MOA+8:725:USD‟
ALC+C++++ABK‟
MOA+8:500:USD‟
UNT+33+1'
UNZ+1+12345'
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2.6 Segments
Segments
No Identifier St Maxwdh Level Name
1 UNB M 1 0 INTERCHANGE HEADER
Standard Implementation
Identifier Name St Format St Format Description UNB
S001 SYNTAX IDENTIFIER M M
0001 SYNTAX IDENTIFIER M a4 M a4 UNOA UN/ECE
0002 Syntax version number M n1 M n1 2 Version 2
S002 INTERCHANGE SENDER M M
0004 Sender identification M an..35 M an..35 Sender id. Duns number to be sent here as ID
0007 Sender Identification code qualifier. C an..4 O an.. 4
A qualifier for the sender synonym may be declared.
S003 INTERCHANGE RECIPIENT M M
0010 Recipient identification M an..35 M an..25 Receiver id. Duns number to be sent here as ID
0007
Partner identification code qualifier C an..4 O an..4
A qualifier for the recipient synonym may be declared.
S004 DATE/TIME OF PREPARATION M M
0017 Date of preparation M n6 M n6 Creation date (conversion) of transmission file (YYMMDD)
0019 Time of preparation M n4 M n4 Creation time (conversion) of transmission file HHMM
0020 Interchange control reference M an..14 M an..14
Transmission reference number is allocated by sender (usually converter).
S005
RECIPIENT'S REFERENCE PASSWORD C
N N
0022 Recipient's reference/password M an..14 M an..14
0026 Application reference C an..14 R an..14 Name of company
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Comments
Name of the company: For VWGoA send „NA40‟ and for VGCA send „NA30‟ value in the DE 0026. This value will be same as SG2
NAD segment #7
Example: UNB+UNOA:2+T06972475:01+PTNR_DUNS:01+000210:1000+12345++NA40'
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Segments
No Identifier St Maxwdh Level Name
2 UNH M 1 0 MESSAGE HEADER
Standard Implementation
Identifier Name St Format St Format Description UNH
0062 Message reference number M an 14 M an 14
Message control number within this interchange. Assigned and sequentially maintained by the sender of the message, and must be equal to the UNT02 element at the end of this invoice message.
S009 Message identifier M M
0065 Message type identifier M an 6 M an 6 Send “INVOIC”.
0052 Message type version M an 3 M an 3 Send “D” for “draft
0054 Message type release number M an 3 M an 3 Send “07A” for 2007
0051 Controlling agency M an 2 M an 2 Send “UN” – United Nations
0057 Association assigned code C an 6 N an 6 Do not send
0068 Common access reference C an 35 N an 35 Do not send
S010 Status of the Transfer C N Do not send
Comments
Example: UNH+1+INVOIC:D:07A:UN'
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Segments
No Identifier St Maxwdh Level Name
3 BGM M 1 0 BEGINNING OF MESSAGE
Standard Implementation
Identifier Name St Format St Format Description BGM
C002 Document/ Message Name C C
1001
Document/ Message Name Code C an3 R an3
380 Commercial invoice 381 Credit Note
1131 Code list Qualifier C an3 N an3 Do not send.
3055 Code list responsible agency C an3 N an3 Do not send.
1000 Document/ Message Name C an 35 N an 35 Do not send.
C106
Document/ Message Identification C R Invoice Number
1004 Document/ Message Number C an.. 35 R an.. 8
Required. Send invoice number here. The Invoice number can be upto 8 digit maximum, the number should not repeat within last 400 days
1056 Version C an 9 N an 9 Do not send.
1060 Revision Number C an 6 N an 6 Do not send.
1225 Message function C an..3 R an..3 9 Original always.
4343 Response type C an3 N an3 Do not send.
Comments
Supplier expected to send either Invoice or Credit note per EDI transmission. The Invoice number can be up to 8 digit maximum,
the number should not repeat within last 400 days
Example:
BGM+380+12345678:::9'
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Segments
No Identifier St Maxwdh Level Name
4 DTM M 1 0 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/time/period M an..3 M an..3
2005 Date/time/period Qualifier M an..3 M an..3
“137” (Document/message date/time)
2380 Date/time/period C an..35 R n..12 Document creation date
2379 Date/time/period format qualifier C an..3 R an..3 “203” : CCYYMMDDHHMM
Comments
Invoice EDI message creation date
Example:
DTM+137:201005060900:203'
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Segments
No Identifier St Maxwdh Level Name
5 DTM M 1 0 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/time/period M an..3 M an..3
2005 Date/time/period Qualifier M an..3 M an..3 Send “3” (Invoice date/time)
2380 Date/time/period C an..35 R n..8 Invoice date
2379 Date/time/period format qualifier C an..3 R an..3 Send “102” for CCYYMMDD format.
Comments
The date of Invoice created in Supplier system
Example: DTM+3:20100506:102'
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Segments
No Identifier St Maxwdh Level Name
SG2 R 3 1 NAD
6 NAD M 1 1 Name And Address
Standard Implementation
Identifier Name St Format St Format Description
NAD
3035 Party qualifier M an..3 M an..3 IV - Invoicee
C082 PARTY IDENTIFICATION DETAILS C R
3039 Party identification M an..35 M an..35
If SG2-NAD (segment # 7) below has NA40, populate “VOLKSWAGEN of AMERICA, INC.‟ Else If SG2-NAD (segment # 7) below has NA30, populate “VOLKSWAGEN of CANADA, INC.‟
C058 NAME AND ADDRESS C R
3124 Name and address line M an..35 M an..35 PARTS ACCOUNTING (always send)
3124 Name and address line C an..35 N an..35
3124 Name and address line C an..35 N an..35
C080 PARTY NAME C N
3036 Party name M an..35 N an..35
C059 STREET C M
3042 Street and number/p.o. box M an..35 M an..35 777 BAYLY STREET WEST (always send)
3164 City name C an..35 M an..35 AJAX (always send)
3229 Country sub-entity identification C an..9 M an..9 ON (always send)
3251 Postcode identification C an..9 M an..9 L1S-7G700 (always send)
3207 Country, coded C an..3 M an..3 CA (always send)
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Comments
All the values need to be hardcoded as mentioned above, except segment 3039
Example:
NAD+IV+ VOLKSWAGEN of AMERICA, INC.+ PARTS ACCOUNTING++777 BAYLY STREET WEST+ AJAX+ ON+ L1S-7G700+
CA‟
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Segments
No Identifier St Maxwdh Level Name
SG2 R 3 1 NAD
7 NAD M 1 1 Name And Address
Standard Implementation
Identifier Name St Format St Format Description NAD
3035 Party qualifier M an..3 M an..3 BY Buyer
C082 Party Identification Details C R
3039 Party id. Identification M an..35 M an..35
Need to be NA30 or NA40 In case of Call-off order, then Source this value from DELFOR
SG2-NAD-C082-3039. (NAD+BY)
Else Source this value from ORDERS SG2-NAD-C082-3039 (NAD+BY)
1131 Code list qualifier C an..3 N an..3 Not used
3055 Code list responsible agency C an..3 R an..3
92 Assigned by buyer or his agents, if no customer number is agreed.
Comments
The buyers company code is transmitted here, Source this values from DELFOR SG2-NAD-C082-3039 in case of call off orders
else source from ORDERS SG2-NAD-C082-3039
Example:
NAD+BY+NA40::92'
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Segments
No Identifier St Maxwdh Level Name
SG2 R 3 1 NAD
8 NAD M 1 1 Name And Address
Standard Implementation
Identifier Name St Format St Format Description NAD
3035 Party qualifier M an..3 M an..3 SE supplier
C082 Party Identification Details C R
3039 Party id. Identification M an..35 M an..10
VWGoA / VGCA 10 digit SAP supplier number. If the order is call off order, the source of this value comes from DELFOR SG2 NAD C082 DE3039 (an..10)(NAD+SU) Else The source come from ORDERS SG2 NAD C082 DE3039 (NAD+SU)
Comments
Vendor‟s 10 digit SAP supplier number in VWGoA/VGCA system is transmitted here
Example:
NAD+SE+1023456789'
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Segments
No Identifier St Maxwdh Level Name
SG7 R 1 1 CUX
9 CUX M 1 1 Currencies
Standard Implementation
Identifier Name St Format St Format Description CUX
C504 Currency Details C R
6347 Currency details qualifier M an..3 M an..3 2: Reference currency.
6345 Currency, coded C an..3 R an..3
Use the standard ISO three letter codes for the appropriate currency.
6343 Currency qualifier C an..3 R an..3
4: Invoicing currency
6348 Currency rate base C n..4 N n..4 Do not send.
C504 Currency Details C N Do not send.
5402 Rate of Exchange C n..12 N n..12
6341 Currency market exchange, coded C an..3 N an..3 Do not send.
Comments
Supplier invoicing currency and exchange rate is transmitted here
Example:
CUX+2:USD:4'
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Segments
No Identifier St Maxwdh Level Name
SG7 D 1 1 CUX
10 CUX M 1 1 Currencies
Standard Implementation
Identifier Name St Format St Format Description CUX
C504 Currency Details C R
6347 Currency details qualifier M an..3 M an..3 3: Target currency
6345 Currency, coded C an..3 R an..3
Use the standard ISO three letter code for the appropriate currency.
6343 Currency qualifier C an..3 R an..3
3: Home currency 11: Payment currency
6348 Currency rate base C n..4 N n..4 Do not send.
C504 Currency Details C N Do not send.
5402 Rate of Exchange C n..12 O n..12
The rate at which Payment currency is expressed in Invoicing currency.
6341 Currency market exchange, coded C an..3 N an..3 Do not send.
Comments
Target Currency : It specifies the currency that has to be used for accounting, taxation, or calculation purposes in those cases, when a monetary amount is given in a different currency. Use ISO 4217 3-alpha currency code Home currency: in some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g. VAT) amounts must also be expressed in home currency. Relating this to the CUX segments, authorities would require the invoicing currency and the home currency to be shown, together with the rate of exchange (element 5402). The exchange rate needs to be specified when the Target (Payment) Currency is different from Reference(Invoicing) currency.
Example : EUR = 1.23 USD
Example:
CUX+3:EUR:11'
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Segments
No Identifier St Maxwdh Level Name
SG7 D 1 1 CUX-DTM
11 DTM R 1 1 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/time/period M an..3 M an..3
2005 Date/time/period Qualifier M an..3 M an..3 134 = Rate of exchange date/time
2380 Date/time/period C an..35 R n..8
To specify the date of a given exchange rate between 2 currencies has been calculated(or has been published by other sources)
2379 Date/time/period format qualifier C an..3 O an..3 102 = CCYYMMDD format.
Comments
The exchange rate has to be specified only when payment or home currency is used in that CUX segment.
Example:
DTM+134:20041230:102'
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Segments
No Identifier St Maxwdh Level Name
SG9 R 1 1 TDT-TSR-SG10-SG11
12 TDT M 1 1 Details of Transport
Standard Implementation
Identifier Name St Format
St Format Description
TDT
8051 Transport stage qualifier M an..3 M an..3 12 at departure
8028 Conveyance reference number C an..17 C an..17 Do not send.
C220 MODE OF TRANSPORT C O
8067 Mode of transport, coded C an..35 R an..3
Type of transport, encoded 10 = Transport by sea 20 = Transport by rail 30 = Transport by road 40 = Transport by air
C228 TRANSPORT MEANS C R
8179 Type of means of transport identification C an..8 R an..8
Type of means of transport, identification 6 – Aircraft 11 – Ship 12 – Ship tanker 13 – Ocean Vassel 25 – rail express 31 – Truck 35 – Truck trailer with tilt
C040 CARRIER C R
3127 Carrier identification C an..17 N Do not send.
1331 Code list qualifier C an..3 N an..3 Do not send.
3055 Code list responsible agency, coded C an..3 R an..3 92 assigned by buyer or buyer's agent
3128 Carrier name C an..35 O an..35 Company's name of accomplishing carrier, if an identification is not known.
8101 Transit direction, coded N an..3 N an..3 Do not send.
C401 EXCESS TRANSPORTATION INFORMATION C N Do not send.
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8457 Excess transportation reason, coded M an..3 N an..3 Do not send.
C222 TRANSPORT IDENTIFICATION C R
8213 Id. of means of transport identification M an..3 N an..9 Do not send.
1331 Code list qualifier C an..3 R an..3 146 (means of transport identification)
3055 Code list responsible agency, coded C an..3 R an..3
5 ISO (International Organization for Standardization)
8212 Id. of the means of transport C an..35 R an..35
Depending of the means of transport the registration numbers for the vehicle, truck or swap body, wagon number, the ship's name or flight no. are to be entered here.
8453 Nationality of means of transport, coded C an..3 O an..3 ISO Country of Origin
8281 Transport ownership, coded C an..3 O an..3
1 transport for the owner's account (carriage unpaid) 2 transport for another account (carriage paid)
Comments
Means of transport, types of transport, carrier name, Country of origin and Truck or trailer number registration plate s number/UPS
#/FedEx # etc are transmitted here
Example: TDT+12++30+31+AAAA::92:A - 1 SHIPPING SUPPLIES+++:146:5:34184+1'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
13 LIN M 1 1 Line item (Line item loop) – Segment Group 25
Standard Implementation
Identifier Name St Format St Format Description LIN
1082 Line item number C an..6 C an..6
Send the sequential line number of the invoice, beginning with “1”, “2”, etc. REQUIRED: Always send this segment and element on every invoice line item.
1229 Action request/ notification, coded C an..3 N an..3 Do not send.
C212 Item Number Identification C R
7140 Item number C an..35 R n..22
Material Number If order is call off order As transmitted in the forecast delivery schedule, the article numbers' format is to obtain from call off. DELFOR SG6 SG12: LIN C212 : DE7140 (an..22) Else. Obtain from ORDERS SG28 LIN C212 7140
7143 Item number type, coded. C an..3 R an..3 IN: buyers Item number
1131 Code list qualifier C an..3 N an..3 Do not send.
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3055 Code list responsible agency C an..3 N an..3 Do not send.
C829 Sub-line Information C N Do not send.
1222 Configuration level C n2 N n2 Do not send.
7083 Configuration, coded C an..3 N an..3 Do not send.
Comments
VWGoA / VGCA Purchase order or Call off order‟s line item number reference data is transmitted here.
Example:
LIN+1++Test_Article_no:IN'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
14 PIA O 25 1 Additional Product ID
Standard Implementation
Identifier Name St Format St Format Description PIA
4347 Product id function qualifier M an..3 M an..3
Send “5” for “Product Identification”
C212 Item Number Identification C R
7140 Item number C an..35 R an..22 Supplier‟s article code (optional),
7143 Item number type, coded C an..3 R an..3 SA Supplier's article number
1131 Code list qualifier C an..3 N an..3 Do not send.
3055
Code list responsible agency, coded C an..3 N an..3 Do not send.
C212 Item Number Identification C N Do not send.
Comments Supplier shipped part number and VWGoA / VGCA ordered part number is transmitted here
Example:
PIA+5+PART-NUMBER:SA'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
15 IMD M 1 1 ITEM DESCRIPTION
Standard Implementation
Identifier Name St Format
St Format Description
IMD
7077 DESCRIPTION FORMAT CODE C an..3 R an..3 C Code from industry code list
C272 ITEM CHARACTERISTIC C R not used
7081 Item characteristic code C an..3 R an..3
63 Current article 66 Current article spares 68 Initial sample
1131 Code list identification code C an..17 R an..17 not used
3055 Code list responsible agency, coded C an..3 R an..3 not used
C273 ITEM DESCRIPTION C R not used
7009 Item description code C an..17 R an..17 not used
1131 Code list identification code C an..17 R an..17 not used
3055 Code list responsible agency, coded C an..3 R an..3
5 ISO (International Organization for Standardization)
7008 Item description C an..256 R an..35 The short name or description of an article or service in plain text.
7008 Item description C an..256 O an..256 Additional short name or description of an article or service in plain text.
3453 Language name code C an..3 R an..3 not used
7383 SURFACE OR LAYER CODE C an..3 R an..3 not used
Comments
Example:
IMD+C+63+::5:left brake mount:iron'
EDIFACT – INVOIC D.07A
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
16 QTY R 1 1 Quantity (Required segment)
Standard Implementation
Identifier Name St Format St Format Description QTY
C186 Quantity Details M M
6063 Quantity qualifier M an..3 M an..3 Send “47” for “Invoiced Quantity”
6060 Quantity M n..15 M n..15 Send invoice quantity.
6411 Measure unit qualifier C an..3 R an..3 Indication of unit of measure
Comments
The invoice quantity is sent across.
Example: QTY+47:10:PCE'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
17 ALI R 1 1 ADDITIONAL INFORMATION
Standard Implementation
Identifier Name St Format St Format Description ALI
3239 COUNTRY OF ORIGIN NAME CODE M an..3 M an..3 ISO Code of country of origin
Comments
Country code is specified.
Example: ALI+US'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
18 GIN O 1 1 GOODS IDENTITY NUMBER
Standard Implementation
Identifier Name St Format St Format Description GIN
7405 Identity number qualifier M an..3 M an..3 Send “ML”
C208 IDENTITY NUMBER RANGE M M
7402 Object identifier M n..35 M n..35
Handling unit or License plate #, Populate the values from DESADV SG10-SG11-SG13-SG15-GIN-C208-7402 (GIN+ML) If Handling unit is not used send “0” value here
7402 Object identifier C an..35 N an..35 Not used
Comments
Handling unit or License plate #,
Populate the values from DESADV SG10-SG11-SG13-SG15-GIN-C208-7402 If handling unit is not used send “0” value here.
Example:
GIN+ML+PACKAGE-NUMBER'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA -FTX-DGS-SG27-SG28
SG27 O 1 1 MOA-CUX
19 MOA M 1 2
Monetary Amount
Standard Implementation
Identifier Name St Format St Format Description MOA
C516 Monetary Amount M M
5025 Monetary amount type qualifier M an..3 M an..3
“203”: Line Item Amount
5004 Monetary amount C n..18 R n..18
Send the item Net price for this line item in this element .if the fraction of a monetary unit, the decimal should be explicitly included.
6345 Currency, coded C an..3 C an..3 Currency code
6343 Currently qualifier C an..3 N an..3 Not Used
4405 Status, coded C an..3 N an..3 Not Used
Comments
Value of line item net amount in currency units - for currency refer to CUX segment (invoice currency) Example:
MOA+203:1000:USD'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
SG29 R 1 1 PRI
20 PRI M 1 2 Price Details (Segment Group 29) (Required Segment)
Standard Implementation
Identifier Name St Format St Format Description PRI
C509 Price information C R
5125 Price qualifier M an..3 M an..3 Send “INV” for “Invoice price”.
5118 Price C n..15 R n..15
Send the item unit Net price for this line item in this element. If fractions of a monetary unit, the decimal should be explicitly included.
5375 Price type, coded C an..3 N an..3 Do not send.
5387 Price type qualifier C an..3 R an..3 Hardcode to INV
5284 Unit price basis C an..9 O an..9 Basis on which the unit price/rate applies.
6411 Measure unit qualifier C an..3 O an..3
Code specifying the unit of measurement.
5213 Sub-line price change, coded C N Do not send.
Comments
Suppliers is transmit the unit net price of this part and price unit
Example: Part A ordered with qty 10 PCE order net price 50 (USD)
In this segment, the supplier expected to transmit unit net price of 5(USD)(50/10), Price unit PCE.
Example: PRI+INV:100::INV:1:PCE'
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
SG30 R 4 1 RFF-DTM
21 RFF M 1 2
Standard Implementation
Identifier Name St Format St Format Description RFF
C506 Reference M M
1153 Reference Qualifier M an..3 M an..3 Send “PE” for “Plant number”
1154 Reference Number C an..35 C an..3
Send Consignee depot number . Source of this value from DESADV SG2-NAD-C082 DE3039 (NAD+CN)
1156 Line Number C an..6 N an..6 Do not send.
4000 Reference version number C an..35 N an..35 Do not send.
Comments
VWGoA / VGCA depot number is transmitted here. Source of this value from DESADV SG2-NAD-C082 DE3039
Example:
RFF+PE:515'
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Segments
No Identifier St Maxwdh Level Name
SG26 R 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
SG30 R 4 1 RFF-DTM
22 RFF M 1 2
Standard Implementation
Identifier Name St Format St Format Description RFF
C506 Reference M M
1153 Reference Qualifier M an..3 M an..3
AAU: Despatch number identifier
1154 Reference Number C an..35 R an.. 8
Send “Delivery note Number (transport)” here Populate the data from DESADV SG10-SG16-SG17-RFF-C506-1154 (RFF+AAU)
1156 Line Number C an..6 R an..3 Delivery note item
4000 Reference version number C an..35 N an..35 Do not send.
Comments
Send the delivery note number and delivery note item within the shipment which is transmitted to VWGoA / VGCA via DESADV.
Populate the data from DESADV SG10-SG16-SG17-RFF-C506-1154
Example:
RFF+AAU:12345678:123‟
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Segments
No Identifier St Maxwdh Level Name
SG26 D 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
SG30 R 4 1 RFF-DTM
23 RFF M 1 2
Standard Implementation
Identifier Name St Format St Format Description RFF
C506 Reference M M
1153 Reference Qualifier M an..3 M an..3 ON-Purchase Order number
1154 Reference Number C an..35 R n..10
In case of call off order send the Call off order number Else, send the Purchase order number here(n10) ( RFF+ON on DELFOR or BGM-1004 on ORDERS)
1156 Line Number C an..6 R an..6
Purchase order/Call off order item number . Refer ORDERS SG28-LIN-1082
4000 Reference version number C an..35 N an..35 Do not send.
Comments
Purchase order number or call off order number and it‟s line item number must be send always Example:
RFF+ON:98765:123'
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Segments
No Identifier St Maxwdh Level Name
SG26 R 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
SG30 R 4 1 RFF-DTM
24 RFF M 1 2
Standard Implementation
Identifier Name St Format St Format Description RFF
C506 Reference M M
1153 Reference Qualifier M an..3 M an..3
Send “CRN” for “Shipment Reference Number”
1154 Reference Number C an..35 R n..8 Send “Shipment ID Reference Number” here
1156 Line Number C an..6 N an..6 Do not send.
4000 Reference version number C an..35 N an..35 Do not send.
Comments
Supplier Shipment ID or Shipment reference (Same information sent via DESADV) is transmitted here
Example: RFF+CRN:87656'
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Segments
No Identifier St Maxwdh Level Name
SG26 R 9999999 1 LIN-PIA-QTY-ALI-GIN-SG28-SG29-SG44
SG30 R. 4 1 RFF-DTM
25 DTM R 1 2 DATE/TIME/PERIOD
Standard Implementation
Identifier Name St Format St Format Description DTM
C507 Date/time/period M an..3 M an..3
2005 Date/time/period Qualifier M an..3 M an..3 Send “110” (Ship date/time)
2380 Date/time/period C an..35 R n..8 Required. Send date as CCYYMMDD
2379 Date/time/period format qualifier C an..3 R an..3
“102” for CCYYMMDD format.
Comments
The Actual Shipment date( same as the shipment date transmitted via DESADV)
Example:
DTM+110:20100506:103'
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Segments
No Identifier St Maxwdh Level Name
26 UNS M 1 1 Section Control
Standard Implementation
Identifier Name St Format St Format Description UNS
0081 Section identifier M a1 M a1 Send “S” for Detail/summary section separator.
Comments
Example: UNS+S'
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Segments
No Identifier St Maxwdh Level Name
SG50 M 1 1 MOA-SG51
27 MOA M 1 1 MONETARY AMOUNT
Standard Implementation
Identifier Name St Format St Format Description MOA
C516 Monetary Amount M M
5025 Monetary Amount Type Code qualifier M an..35 M an..3 77 = Invoice Amount
5004 Monetary Amount C an..35 R n..15 Invoice total amount, including taxes (if applicable).
6345 Currency Identification Code C an..3 R an..3
ISO Code specifying a monetary unit.
6343 Currency Type Code Qualifier C an..3 N Not used
4405 Status description code C an..3 N Not used
Comment:
Total sum charged in respect of a single invoice in accordance with the terms of delivery.
Example: MOA+77:15555:USD‟
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Segments
No Identifier St Maxwdh Level Name
SG53 D 3 1 ALC-ALI-MOA-FTX
28 ALC M 1 1 Allowance or Charge
Standard Implementation
Identifier Name St Format St Format Description ALC
5463 Allowance or Charge Code Qualifier M an..3 M an..3 C - Charge
C552 Allowance or Charge information C C
1230 Allowance or Charge Identifier C an..35 N Not used
5189 Allowance or charge identification code C an..3 N Not used
4471 Settlement means code C an..3 N Not used
1227 Calculation Sequence Code C an..3 N Not used
C214 Special Services Identification C O
7161 Special Service Description code C an..3 R an..3
Code specifying a special service PC Packaging
1131 Code List Identification code C an..17 N Not used
7160 Special service description C an..35 N Not used
7160 Special service description C an..35 N Not used
Comments
Packaging charge if applicable based on terms and condition
Example: ALC+C++++PC‟
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Segments
No Identifier St Maxwdh Level Name
SG53 D 3 1 MOA-SG51
29 MOA M 1 1 MONETARY AMOUNT
Standard Implementation
Identifier Name St Format St Format Description MOA
C516 Monetary Amount M M
5025 Monetary Amount Type Code qualifier M an..35 M an..3 8 : Allowance or charge amount
5004 Monetary Amount C an..35 R n..15 Packaging charge
6345 Currency Identification Code C an..3 R an..3
ISO Code specifying a monetary unit.
6343 Currency Type Code Qualifier C an..3 N Not used
4405 Status description code C an..3 N Not used
Comment:
Packaging charge if applicable based on terms and condition
Example:
MOA+8:623:USD‟
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Segments
No Identifier St Maxwdh Level Name
SG53 D 3 1 ALC-ALI-MOA-FTX
30 ALC M 1 1 Allowance or Charge
Standard Implementation
Identifier Name St Format St Format Description ALC
5463 Allowance or Charge Code Qualifier M an..3 M an..3 C - Charge
C552 Allowance or Charge information C C
1230 Allowance or Charge Identifier C an..35 N Not used
5189 Allowance or charge identification code C an..3 N Not used
4471 Settlement means code C an..3 N Not used
1227 Calculation Sequence Code C an..3 N Not used
C214 Special Services Identification C O
7161 Special Service Description code C an..3 R an..3
Code specifying a special service FC : Freight Charge
1131 Code List Identification code C an..17 N Not used
7160 Special service description C an..35 N Not used
7160 Special service description C an..35 N Not used
Comments
Freight charge if applicable based on terms and condition
Example:
ALC+C++++FC‟
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Segments
No Identifier St Maxwdh Level Name
SG53 D 3 1 MOA-SG51
31 MOA M 1 1 MONETARY AMOUNT
Standard Implementation
Identifier Name St Format St Format Description MOA
C516 Monetary Amount M M
5025 Monetary Amount Type Code qualifier M an..35 M an..3 8 : Allowance or charge amount
5004 Monetary Amount C an..35 R n..15 Freight Charge
6345 Currency Identification Code C an..3 R an..3
ISO Code specifying a monetary unit.
6343 Currency Type Code Qualifier C an..3 N Not used
4405 Status description code C an..3 N Not used
Comment:
Freight charge if applicable based on terms and condition
Example:
MOA+8:725:USD‟
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Segments
No Identifier St Maxwdh Level Name
SG53 D 3 1 ALC-ALI-MOA-FTX
32 ALC M 1 1 Allowance or Charge
Standard Implementation
Identifier Name St Format St Format Description ALC
5463 Allowance or Charge Code Qualifier M an..3 M an..3 C - Charge
C552 Allowance or Charge information C C
1230 Allowance or Charge Identifier C an..35 N Not used
5189 Allowance or charge identification code C an..3 N Not used
4471 Settlement means code C an..3 N Not used
1227 Calculation Sequence Code C an..3 N Not used
C214 Special Services Identification C O
7161 Special Service Description code C an..3 R an..3
Code specifying a special service ABK : Miscellaneous Charge
1131 Code List Identification code C an..17 N Not used
7160 Special service description C an..35 N Not used
7160 Special service description C an..35 N Not used
Comments
Other charge if applicable based on terms and condition
Example: ALC+C++++ABK‟
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Segments
No Identifier St Maxwdh Level Name
SG53 D 3 1 MOA-SG51
33 MOA M 1 1 MONETARY AMOUNT
Standard Implementation
Identifier Name St Format St Format Description MOA
C516 Monetary Amount M M
5025 Monetary Amount Type Code qualifier M an..35 M an..3 8 : Allowance or charge amount
5004 Monetary Amount C an..35 R n..15 Invoice Miscellaneous Charges
6345 Currency Identification Code C an..3 R an..3
ISO Code specifying a monetary unit.
6343 Currency Type Code Qualifier C an..3 N Not used
4405 Status description code C an..3 N Not used
Comment:
Other charge if applicable based on terms and condition
Example:
MOA+8:500:USD‟
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Segments
No Identifier St Maxwdh Level Name
34 UNT M 1 1 Message Trailer
Standard Implementation
Identifier Name St Format St Format Description UNT
0074 Number of segments in a message M n..6 M n..6
Control count of the number of segments used in this message, including the UNH and (this) UNT segments.
0062 Message reference number M an..14 M an..14
Message control number within this interchange. Assigned and sequentially maintained by the sender of the message, and must be equal to the UNH01 element at the beginning of the invoice message.
Comment:
Example:
UNT+33+1'
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Segments
No Identifier St Maxwdh Level Name
35 UNZ M
Interchange Trailer
Standard Implementation
Identifier Name St Format St Format Description UNZ
0036 Interchange control count M n..6 M n..6
Count of either the number of messages in this interchange or, if used, the number of functional groups (UNG/UNE enveloping) in this interchange.
0020 Interchange control reference M an..14 M an..14
Unique reference assigned by the sender to an interchange. (Interchange sequence control number). Must equal UNB05 element at the beginning of the interchange.
Comment:
Example:
UNZ+1+12345'