INVOIC INVOICE MESSAGE - · PDF fileUN/EDIFACT D97.A INVOIC - Invoice message 2 INVOICE MESSAGE 0. INTRODUCTION This document provides the definition of the EUROFER subset of the INVOICE

INVOIC INVOICE MESSAGE

Subject for application in the European Steel Industry

Version October 2001

EDIFER WORKING GROUP - Message development

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UN/EDIFACT D97.A INVOIC - Invoice message

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INVOICE MESSAGE (Table of Contents) 0. INTRODUCTION 2 1. DATA MODEL 3 1.1 Data Model Format 3 1.2 Data Model Diagram 4 1.3 Data Model Entities 6 1.4 Data Model Relationships 9 1.5 Data Model Attributes 12 2. SCOPE 20 2.1 Functional Definition 20 2.2 Field of Application 20 2.3 Principles 20 2.4 Message Usage 23 3. MESSAGE DEFINITION 25 3.1 Message Structure 25 3.2 Mapping of the Data Model to the Message 26 3.3 Branching Diagram of the Segments used by Eurofer 39 3.4 General Description of the Message - Subset of Eurofer 47 3.5 Detailed Description of the Message - Subset of Eurofer 59 4. ANNEXES 122 4.1 Recommendation on how to use the segments LIN, PIA, RFF and GIN 122 5. EXAMPLES 125 5.1 Example of an invoice of British Steel 125 5.2 Example of an invoice of C.S.I. Planos 127 5.3. Example of an invoice of Oy Ostomet Ab (Finland) 129


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INVOICE MESSAGE 0. INTRODUCTION

This document provides the definition of the EUROFER subset of the INVOICE message based on the UN standard INVOICE message of the UN/EDIFACT directory D97A. This document replaces previous version dated 01.11.1997, based on the UN/EDIFACT directory D96.A. This message has been created by the EDIFER "Message development" working group. The message is to be used in Electronic Data Interchange (EDI) between partners involved in the steel industry. The manual has been structured in the following format:

- A Data Model definition describes the data entities, attributes and their relationships.

- The scope describes the field of application, principles and message usage.

- The message definition covers the structure, the entity/attribute mapping and how the

data described in the data model relates to the message.

- The message definition outlines the general structure of the message and specifies the use of each segment group and, or segment.

- Based on the branching diagram of the original EDIFACT message INVOIC, the

segments used are indicated. This is followed by a detailed description of the segments used by Eurofer.

- Examples of some Invoices are provided to clarify the understanding of the message

description.


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1. DATA MODEL 1.1 Data Model Format

The data model has been created, to make it possible for potential users to understand the Eurofer subset of the Invoice message. This data model gives the following information : - contents of the information (data elements) that can occur in the message, - relationships between the different data elements, - grouping of the data elements within the data entities, - and the relationship between data entities.

To simplify the understanding of the data model, the model is defined at a summary level, specifying when necessary a group of data elements instead of each data element. The data model consists of data entities, the relationships between those data entities and the attributes (data elements) in each data entity. An entity specifies an object against which information is held; it has a name, a description and attributes. An attribute describes a unique characteristic (information which can appear on the invoice); it has a name, a description and a value. The relationships of the data entities within the data model are reflected in the structure of the diagram in chapter 1.2.


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1.2 Data Model Diagram

Invoice

Invoice Remark Has

Payment Terms Has

Currency

Invoice Monetary Amount

Invoice Duty/Tax/Fee

Has Has Has

Consists of

Invoice ItemHasInvoice Item Remark

Product Unit Price Information Item

Allowance & Charge

Item Duty/Tax/Fee

Item Monetary Amount

Reference to

Prepaid information

Message / Document

Has Has Has Has Has

0,N 0,1 0,N 0,N 1,N

11 1

1

1

1

0,N

0,N

1,N 0,N 0,N

1,N

0,N 11

1

11

Invoice Allowance & Charge

Has

Has Has

Control totals

0,N11

0,N0,N

11

Company

Reference to


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In this diagram, the rectangles represent data entities and the ovals show us the relationship between two data entities. How often a relationship can exist between two data entities is given in both directions and is specified as 0, 1, N. - 0 means that there is no relationship between the entities. - 1 means that there is one and only one relationship between the entities. - N means that there are many relationships between the entities. - 0,1 means that there can be no or one relationship between the entities. - 1,N means that there can be one or many relationships between the entities. - 0,N means that there can be no or many (one or more) relationships between the

entities. Example relationship between Invoice and Invoice monetary amount

1. In the direction from Invoice to Invoice monetary amount. An Invoice can contain one or more Invoice monetary amount. 2. In the direction from Invoice monetary amount to Invoice. An Invoice monetary amount can only be in one Invoice.


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1.3. Data model entities

Because the data entities Company and Message / Document are not really basic information in this message and can be referenced at different levels, it has been put outside the data model and is treated as related data entity. This has been done to simplify and not to overload the data model, so that the data model is easier to understand.

The entities are regrouped in two groups. The first group includes all the basic data entities and the second the related data entities. The following entities are contained within the data model.

The basic data entities The related data entities INVOICE MESSAGE / DOCUMENT INVOICE REMARK COMPANY PAYMENT TERMS CONTROL TOTALS INVOICE MONETARY AMOUNT INVOICE DUTY/TAX/FEE INVOICE ALLOWANCE & CHARGE PREPAID INFORMATION CURRENCY INVOICE ITEM INVOICE ITEM REMARK PRODUCT UNIT PRICE INFORMATION ITEM ALLOWANCE & CHARGE ITEM DUTY/TAX/FEE ITEM MONETARY AMOUNT

INVOICE This entity contains the general information about an invoice, a debit - or credit note, such as the type of message, its number and date. INVOICE This entity is used to specify all kind of invoice remarks, such as general REMARK information and government information. PAYMENT This entity specifies the conditions agreed between the partners for payment TERMS settlement. CONTROL This entity contains control totals provided by the sender of the message for TOTALS checking by the receiver.


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INVOICE This entity contains the information about the type of monetary MONETARY amount, its value and the associated currency for the whole invoice. AMOUNT INVOICE This entity contains the information about the type of the Duty/tax/fee DUTY/TAX/FEE type, its value and the associated currency for the whole invoice. INVOICE This entity specifies an allowance or charge related to the total ALLOWANCE invoice. & CHARGE PREPAID This entity contains the information about sub-total amounts prepaid INFORMATION and where necessary the references (e.g. amounts prepaid number) and their dates. CURRENCY This entity gives the currency usage and the currency conversion rate of the currencies used in the invoice. INVOICE This entity contains the following information about an invoice item : ITEM - product specifications for the invoiced item - despatch information and the terms of delivery - weights, such as net weight, gross weight and invoiced quantities.

INVOICE This entity is used to specify all kinds of invoice item remarks, such as ITEM government information. REMARK PRODUCT This entity contains the information about a product, such as material UNIT number, serial number or unique identifier. PRICE This entity identifies the relevant pricing information of the invoiced INFORMATION item. E.g. price type, amount and the associated currency ITEM This entity specifies an allowance or charge, if necessary ALLOWANCE the calculation sequence applied to the price already included & CHARGE in the net price. ITEM This entity contains the information about the type of duty or tax or fee DUTY/TAX/FEE applied to the invoice item, its rate and currency, and the location to which the duty/tax/fee or exemption applies. ITEM This entity contains the information about the type of monetary amount MONETARY of the invoiced item, its value and the associated currency. AMOUNT


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COMPANY An organisation with whom we deal for whatever purpose.

This entity identifies the parties with associated information, such as name and address, contact details and communication types and numbers. This can be the buyer, seller, sales agency, payee, invoicee , consignee, manufacturer, carrier, etc ... .

MESSAGE & This entity contains all the references to another message or document. DOCUMENT For example Order, export licence, import licence, despatch advice.


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1.4. Data model relationships

INVOICE - COMPANY (relation : reference to - 1/1,N)

- Direction from Invoice to Company. An Invoice refers to one or more Company.

- Direction from Company to Invoice A Company belongs to one Invoice.

INVOICE - INVOICE REMARK (relation : has - 1/0,N)

- Direction from Invoice to Invoice Remark. An Invoice can have no, one or more Invoice Remark.

- Direction from Invoice Remark to Invoice. An Invoice Remark belongs to only one Invoice.

INVOICE - PAYMENT TERMS (relation : has - 1/1,N)

- Direction from Invoice to Payment Terms. An Invoice can have one or more Payment Terms.

- Direction from Payment Terms to Invoice. A Payment Terms belongs to one Invoice.

INVOICE - CONTROL TOTALS (relation : has - 1/0,N)

- Direction from Invoice to Control totals. An Invoice can have no, one or more Control totals.

- Direction from Control totals to Invoice. A Control totals belongs to one Invoice.

INVOICE - INVOICE MONETARY AMOUNT (relation : has - 1/1,N)

- Direction from Invoice to Invoice monetary Amount. An Invoice can have one or more Invoice monetary Amount.

- Direction from Invoice monetary Amount to Invoice. An Invoice monetary Amount belongs to one Invoice.


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INVOICE - INVOICE DUTY/TAX/FEE (relation : has - 1/0,N)

- Direction from Invoice to Invoice Duty/Tax/Fee.

An Invoice can have no, one or more Invoice Duty/Tax/Fee. - Direction from Invoice Duty/Tax/Fee to Invoice.

A Invoice Duty/Tax/Fee belongs to one Invoice.

INVOICE - INVOICE ALLOWANCE & CHARGE (relation : has - 1/0,N)

- Direction from Invoice to Invoice Allowance & Charge. An Invoice can have no, one or more Invoice Allowance & Charge.

- Direction from Invoice Allowance & Charge to Invoice. An Invoice Allowance & Charge belongs to only one Invoice.

INVOICE - CURRENCY (relation : has - 1/0,N)

- Direction from Invoice to Currency. An Invoice can have no, one or more Currency.

- Direction from Currency to Invoice. A Currency belongs to one Invoice.

INVOICE - INVOICE ITEM (relation : consists of - 1/0,N)

- Direction from Invoice to Invoice Item. An Invoice must consist of one or more Invoice Item. A Credit or Debit note can have no, one or more Invoice Item.

- Direction from Invoice Item to Invoice. An Invoice Item belongs to one Invoice.

INVOICE ITEM - INVOICE ITEM REMARK (relation : has - 1/0,N)

- Direction from Invoice Item to Invoice Item Remark. An Invoice Item can have no, one or more Invoice Item Remark.

- Direction from Invoice Item Remark to Invoice Item. An Invoice Item Remark belongs to only one Invoice Item.


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INVOICE ITEM - PRODUCT UNIT (relation : has - 1/0,N)

- Direction from Invoice Item to Product Unit.

An Invoice Item can have no, one or more Product Unit. - Direction from Product Unit to Invoice Item.

A Product Unit belongs to only one Invoice Item.

INVOICE ITEM - PRICE INFORMATION (relation : has - 1/0,1)

- Direction from Invoice Item to Price Information. An Invoice Item can have no or one Price Information.

- Direction from Price Information to Invoice Item. A Price Information belongs to only one Invoice Item.

INVOICE ITEM - ITEM ALLOWANCE & CHARGE (relation : has - 1/0,N)

- Direction from Invoice Item to Item Allowance & Charge. An Invoice Item can have no, one or more Item Allowance & Charge.

- Direction from Item Allowance & Charge to Invoice Item. An Item Allowance & Charge belongs to only one Invoice Item.

INVOICE ITEM - ITEM DUTY/TAX/FEE (relation : has - 1/0,N)

- Direction from Invoice Item to Item Duty/Tax/Fee. An Invoice Item can have no, one or more Item Duty/Tax/Fee.

- Direction from Duty/Tax/Fee to Invoice Item. An Item Duty/Tax/Fee belongs to one Invoice Item.

INVOICE ITEM - ITEM MONETARY AMOUNT (relation : has - 1/1,N)

- Direction from Invoice Item to Item Monetary Amount. An Invoice Item can have one or more Item Monetary Amount.

- Direction from Item Monetary Amount to Invoice Item. An Item Monetary Amount belongs to one Invoice Item.


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1.5. Data model attributes

For each entity specified under point 1.3. Data model entities, a list of attributes and a description is given.

ENTITY : INVOICE document/message type Document/message type expressed in code (e.g. invoice, debit or credit note). document/message number Reference number assigned to the document/message by the issuer (e.g. invoice number, debit note number). document/message date Date when the document/message was issued. tax point date Date on which tax is due or calculated. invoicing period Start date and end date of the period taken in account for the creation of the invoice. mode of transport Mode of transport used for the carriage of the goods. id. of the means of transport Identification of the means of transport by name or number. terms of delivery Terms agreed between the seller and the buyer under which the seller undertakes to deliver merchandises to the buyer. incoterms place Identification of the point or port of departure, shipment or destination as required under the applied incoterms. payment conditions Identification of the method employed or to be employed in order that a

payment may be made or regarded as made (e.g. documents against acceptance).

payment means Indication of the instrument of payment, which may include a guarantee (payment to bank account, cheque).


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ENTITY : INVOICE REMARK remark subject qualifier Code specifying the subject of the remark, for example additional information about the terms of payment, general information, government information. remark A remark can be given as a code or as a clear text. adjustment reason Indication of reason for adjustment. adjustment remark A remark giving the reason for adjustment. ENTITY : PAYMENT TERMS terms of payment Conditions of payment between the parties to a transaction (end of month, 10 days after end of month, net cash montly). payment terms type qualifier Identification of the type of payment terms (e.g. basic, discount, penalties). payment terms/time information Time information related to the payment date in function of the terms of payment, such as Payment time reference, Date relation, Type of period and Number of periods (e.g. 60 days, 2 months). payment reference date Date used for the calculation of the payment due date. payment amount Amount to be paid in function of the terms of payment. Used for split payments and discount for payments before a certain date. payment terms percentage

Percentage of the total invoiced amount to be paid in function of the terms of payment. Used for split payments and discount for payments before a certain date.


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ENTITY : CONTROL TOTALS control qualifier Determines the source data elements in the message which forms the basis

for Control value.

control value Value obtained from summing the values specified by the Control Qualifier throughout the message.

ENTITY : INVOICE MONETARY AMOUNT invoice monetary amount type qualifier Indication of type of amount, such as : total line item amount = the sum of all line item amounts, including all allowance/charge amounts related to the line item, total invoice additional amount = the sum of all allowance/charge amounts at the header level, total duty/tax/fee amount = the sum of all tax amounts taxable amount = total amount subject to tax, invoice amount = total amount of the invoice. invoice monetary amount Number of monetary units. Invoice monetary amount currency The currency used for the monetary amount ENTITY : INVOICE DUTY/TAX/FEE duty/tax/fee type

Type of duty or tax or fee applicable to commodities or of tax applicable to services.

duty/tax/fee rate Rate of duty or tax or fee applicable to commodities or of tax applicable to services. taxable amount Amount subject to tax. tax amount Amount due to the tax imposed by government or other official authority.


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ENTITY : INVOICE ALLOWANCE & CHARGE allowance or charge qualifier Specification of an allowance or charge. allowance or charge identifier Code assigned by a party identifying an allowance or charge. allowance or charge value, percentage The allowance or charge value, percentage for a given allowance or charge. allowance or charge tax The tax rate for the given allowance or charge. allowance or charge rate The rate per unit and basis to which the allowance or charge applies. allowance sequence indicator, coded Number indicating the sequence of cumulated calculations to be agreed between interchange partners. ENTITY : PREPAID INFORMATION prepaid monetary amount Number of monetary units prepaid. prepaid amount number Reference number identifying a prepaid. prepaid date Date on which the prepaid is done. ENTITY : CURRENCY invoicing currency The monetary unit used for the calculation in an invoice. payment currency The currency unit used for the payment. tax currency The currency used for the calculation of the tax or fee. rate of exchange The rate at which one specified currency is expressed in another specified currency.


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rate of exchange date Date/time on which the exchange rate was fixed. ENTITY : INVOICE ITEM invoice item number Unique number given to an invoice item for identification. seller’s article number Seller’s reference number identifying an article, product or service. buyer’s article number Buyer’s reference identifying an article, product or service. part number Buyer’s identification number attributed to the article. seller’s order number Unique number attributed by the seller to identify an order seller’s order item number Unique number given by the seller to an order item for identification. buyer’s order number Unique number attributed by the buyer to identify an order buyer’s order item number Unique number given by the buyer to an order item for identification. dimensions of the invoiced item Length, width, thickness, inside diameter, outside diameter and section sizes. product type Description of the invoiced product shape as specified in the code list of Eurofer or other code lists. steel grade Steel grade or quality of the ordered product. steel grade supplement Steel grade standard or quality norm group, for example AFNOR 4, ASTM, BS4360, DIN17400. country of origin Country in which goods have been produced according to criteria laid down for the purposes of application of the Customs tariff, of quantitative restrictions, or of any other measure related to trade.


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net weight

Weight of the goods themselves without any packing.

gross weight Weight of the goods with the packing. theoretical weight Calculated weight based on the dimension ordered. despatch quantity The quantity despatched by the seller. The quantity can be expressed as a weight, a number of pieces, a length, square meters, etc … invoice quantity The quantity invoiced. The invoiced quantity can be expressed as a weight, a number of pieces, a length, square meters, etc … tariff code number Code number of the goods in accordance with the tariff nomenclature system of classification in use where the Customs declaration is made. ENTITY : INVOICE ITEM REMARK remark subject qualifier Code specifying the subject of the remark, for example additional information about the goods or government information. remark A remark can be given as a code or as a clear text. ENTITY : PRODUCT UNIT identity number of the product unit Unique number given by the producer to identify a product unit. batch number of the product unit Unique number identifying the batch from which the product unit was produced .


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ENTITY : PRICE INFORMATION price qualifier Identification of a type of price. E.g. calculated net price (included allowances & charges, or without allowances & charges). price The monetary value associated with the invoice of a product or service. unit price basis Bases to which the unit price/rate applies, e.g. per tonne, per 100 pieces. price currency The currency used for pricing purposes. ENTITY : ITEM ALLOWANCE & CHARGE allowance or charge qualifier Specification of an allowance or charge. allowance or charge identifier Code assigned by a party identifying an allowance or charge. allowance or charge value, percentage The allowance or charge value, percentage for a given allowance or charge. allowance or charge tax The tax rate for the given allowance or charge. allowance or charge rate The rate per unit and basis to which the allowance or charge applies. allowance sequence indicator, coded Number indicating the sequence of cumulated calculations to be agreed between interchange partners. ENTITY : ITEM DUTY/TAX/FEE duty/tax/fee type Type of duty or tax or fee applied to the invoiced item. duty/tax/fee rate Rate of duty or tax or fee applied to the invoiced item. duty/tax/fee currency The name or code of the monetary unit used for the calculation of the duty or tax or fee.


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taxable amount The amount on which the duty/tax/fee is calculated. duty/tax/fee amount Amount due to the duty/tax/fee imposed by government or other official authority. ENTITY : ITEM MONETARY AMOUNT line item monetary amount type qualifier Indication of the type of amount. line item amount Amount of the invoice item. line item monetary amount currency The currency used for the line item amount. THE RELATED DATA ENTITY ENTITY : COMPANY company code, name and address Code and if necessary the name and address, contact persons and communication channels of the partners involved by the buyer or seller. Examples are : buyer, seller, invoicee, payee, consignee, carrier, sales office. financial institution The financial institution used by the seller and the payee for a given financial settlement. VAT number The value added tax number attributed to a company. ENTITY : MESSAGE / DOCUMENT message / document type Code identifying a referenced message or document (e.g. original invoice, despatch advice, credit note, waybill, letter of credit, bill of lading, order, contact, EUR1 document). message / document number Identification number of a referenced message or document. message /document date The date/time of the referenced message or document.


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2. SCOPE 2.1. Functional Definition

This message is used by a steel supplier to claim from the invoicee (customer), payment for goods supplied under conditions agreed between the supplier and the customer. This message provides its receiver with the detailed information concerning the invoice, such as goods or services invoiced, monetary amounts, payment terms, pricing information and duty/tax/fee related information. The Invoice message, with correct data qualification, serves also as the specification for Debit note, Credit note and Self billing invoice. Throughout this document, the reference to ‘Invoice’ may be interpreted as conveying the wider meaning of ‘Invoice/Debit note/Credit note/Self billing invoice’.

2.2. Field of application

This message provides the definition of the Eurofer invoice message to be used in Electronic Data Interchange between European steel suppliers and their customers.

2.3. Principles

The Invoice message has been created as a subset of the UNSM INVOIC message of EDIFACT. This message allows : - the supplier to invoice one or more transactions in one message (e.g. delivery of goods,

pick-up of goods or services) - that an invoice refers to goods, items or services related to one or more orders, delivery

instructions, call-offs, etc …, - that an invoice contains references to payment terms, - that an invoice for cross border transactions may contain additional information for

customs and or statistical purposes/services.

In the table below an overview is given of the functionality and the information of the EDIFACT message and those foreseen in the EUROFER subset of the INVOICE message.

Content of the EDIFACT message INVOIC EUROFER

Subset

Message usage Invoice X Credit note X Debit note X Invoice trailer - Reply to invoice - Self billing invoice X


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Subset

Header section Identification of the message (type, its number) X Date of the message (invoice date) X Dates and times related to the whole message X Giving or confirming payment instructions, type of documentary credit X Special conditions related to the total invoice owing to origin, customs preference X Item description common to all line items - Free text relating to the whole message X To specify locations for which details of transport are known - To specify details about dangerous goods related to the whole message - Identification of the partners involved, related information such as

- references - documentary requirements - contact details

X X X X

Tax related information - and if necessary the location to which the tax applies

X -

Currency valid for the whole invoice X To specify the terms of payment applicable for the whole invoice X To identify the mode, means of transport, location, dates for the whole invoice X To identify the terms of delivery (Incoterms) for the whole invoice X To identify the packaging, physical dimensions, and marks and numbers - To specify allowances and charges for the whole invoice can relate to the total amount can relate to the line items as a default allowance/charge

X X -

To identify any rules, laws or regulations with which the supplier must comply - To give information about adjustment X To give the possibility in a reply to invoice of instructing the other party -

Detail section Identification of the individual invoiced item by

- article numbers, additional identification numbers - item description - identity numbers - related identification numbers of goods

X X X X X

Physical measurements of the item X To identify the product quantities X Special conditions related to the individual invoiced item owing to origin, customs - Free text information related to the individual invoiced item X To specify details about dangerous goods related to the individual invoiced item. - To specify the monetary amounts relating to the item X To specify the terms of payment applicable for the line item - To specify the relevant pricing information X


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Subset

Detail section References relating to the line item X To identify the packaging, physical dimensions, and marks and numbers - To specify the multi-destination deliveries by quantities and delivery times - Tax related information - and if necessary the location to which the tax applies

X -

Identification of the partners involved, related information such as - references - documentary requirements - contact details

- - - -

To specify allowances and charges for the line item X To identify the mode, means of transport, location, dates for the line item - To specify the terms of delivery (Incoterms) applicable for the line item - To identify any rules, laws or regulations with which the supplier must comply - To give processing indicators, references, related identification numbers, locations, measurements, quantities, and monetary amounts for transport reasons relating to the line item

-

Summary section

To give control totals X To give total amounts for the whole invoice X Detailing amounts prepaid with the relevant references X To specify taxes totals for the whole invoice X To specify allowances and charges summary totals for the whole invoice X


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2.4. Message usage

There are different ways for invoicing goods or services in practice, for instance normal invoicing or self-billing. Normal Invoicing Normal invoicing is, where the seller invoices the buyer when the goods are delivered or the services provided. In this case the invoice can be created at the moment of despatch or when the buyer or third party gives the acknowledgement that the goods have been received by the buyer. When there are discrepancies between the despatch advice, the invoice and the goods actually received or rejection of goods for quality reasons, the buyer will claim a credit note from the seller before paying the invoice. In the case of retrospective price change which was not included in the original invoice a credit note or debit note may be issued by the seller. Self-billing The second way of invoicing is self-billing, a process whereby a buyer “invoices” or “bills” himself. When a buyer knows what was ordered from a specific seller (supplier), what prices were agreed and what was actually delivered, there is no real need for an invoice from that seller, before paying what is due. There are some very basic recommendations which need to be fulfilled before self-billing can be implemented. Legal restrictions vary from country to country. Some countries are very flexible and encourage self-billing. In other countries, self-billing is only allowed within limitations. And in other countries, self-billing is not allowed at all. Some countries do not allow self-billing, but do allow “pre-invoicing”, where the buyer informs the seller about what the invoice should contain, and the seller prepares his invoice accordingly. The shift from the normal invoicing to self-billing will be increasingly more evident as countries lift their legal restrictions on local and cross-border self-invoicing. By using the self-billing technique, it is mandatory that the buyer receives a despatch advice or a delivery note to advice him about the goods being despatched, giving details of the shipment. After detailed checks for quantity and quality an advice of discrepancies may be sent by the recipient of the goods to the sender of the despatch advice or delivery note. Only goods accepted by the buyer are invoiced, and if the supplier finds that the self-billing invoice that he has received is incorrect, e.g. wrong quantities or wrong prices or if goods have not been invoiced at all, he may send a claim for non-invoiced goods to the buyer. The buyer will then verify whether the claim is accepted or not and consequently issue a self-billing invoice, a credit note or a debit note. In the case of retrospective price change which was not included in the original self-billed invoice, a retroactive self-billing credit note or debit note may be issued.


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Which information can be presented in the Invoice message

In the EDIFACT message of the Invoice it is possible to give a lot of related information to the invoice line. Based on the fact that other messages currently exist to transmit information about the despatch of goods, the pick-up of goods and the quality report, Eurofer has decided to recommend which information is a part of the invoice message and which information is a part of the other messages. The information presented at the invoice line In function of the message type (invoice, credit note, debit note) and the invoiced item, one of the following possibilities can be used to identify the invoice line item. - an article if the goods or services can be identified with an article number, - an order line item, if the goods or services cannot be identified by an article number, - an invoice line number in the case of some services or goods cannot be referred to with

an article number or order item number. These services or goods will be defined by a non-coded description.

- a product unit number if the invoice is based on each individual product item, such as coil, package.

The information related to the invoice line The detailed information related to the invoice line is limited to that necessary to identify the invoice line, such as ordered sizes, quality and surface treatment. It is not intended to give detail information about the chemical analysis, mechanical properties of each product unit or to give detailed package information such as marks and numbers, weight of each individual package. If the buyer needs to have the chemical analysis or chemical properties the relevant message to be used for this purpose is the Quality Data message. The information about the despatch and the relevant package information for the product units must be provided by using a despatch advice message. The reference to the despatch advice will only be given if necessary in the Invoic message. This can be done at Invoice item level or Invoice level.


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3. MESSAGE DEFINITION 3.1 Message Structure

The Invoice message of UN/EDIFACT is structured in three sections, a Heading Section, a Detail Section and a Summary Section.

3.1.1. Message structure - Heading section

The heading section is used to give the general information relating to the whole message. Examples of this kind of information are the payment instructions, the references to the initial contract, contract date, order date, allowances & charges or information about the buyer, consignee, payee and other parties involved in the transaction. The heading section can also be used to give information which has the same contents for each line in the detail section. Examples of this kind of information are the item description, tax related information, terms of delivery and so on. The information common to all line items and given in the header section can be overridden at detail level.

3.1.2. Message structure - Detail section

The detail section is controlled by the segment group 25 with the LIN segment and the message can have a maximum of 9.999.999 segments groups. Each line of the detail section provides information about one invoice item. In the segment LIN the item is identified by its number and supplementary product identifications can be given in the segment PIA. For each item it is possible to give the physical measurements, product description, quantities and the identity number of the product units by using the segments MEA, IMD, QTY and GIN below the segment LIN. To specify the monetary amounts of the invoiced items the segments group 26, triggered by the segment MOA must be used. The segment group 28, triggered by the segment PRI gives the relevant pricing information for the goods or services invoiced. References to the order, order item can be made by using the segment group 29, triggered by the segment RFF.

3.1.3. Message structure - Summary section

The summary section is used to give total amounts for the whole invoice message, such as message monetary amount, message line item total amount, amount subject to tax. It allows the specification of different duty/tax/fee amount in relation with the related duty/tax/fee rate. This section allows the specification of the summary amounts for each allowance or charge taken in account in the invoice message.


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3.2. Mapping of the Data model to the message

To understand the mapping process, completed by the EDIFER working group, it is necessary to have knowledge about the structure of the official UNSM INVRPT message and the functionality of the segment groups and segments as defined by the EDIFACT message development group EEG1 - Trade. To have the complete information about the official version we recommend the use of the official document published by UNITED NATIONS - EDIFACT directory D97.A.

In the following table a short overview is given about the meaning and the functionality of the segment groups and segments in the message. The information given covers : - the segment group - the segment - the description of the meaning and the functionality - the comments of the EDIFER working group.

SEGMENT GROUP

SEGMENT FUNCTION COMMENTS

HEADING SECTION BGM To identify the Invoice message by its number. Mandatory. DTM To specify general date/time/period related to

the whole message. Must be used at least once to identify the date of the invoice.

PAI To request or confirm conditions of payment, guarantee and method of payment for the whole invoice.

ALI To specify that the message is subject to special conditions due to origin, customs preference or commercial factors.

Not used.

IMD To provide a description common to all line items of the invoice.

Not used

FTX Free text information. LOC To indicate locations for which details of

known. Not used.

GIS To specify processing indicators relating to the whole invoice.

Not used.

DGS To specify detail information about dangerous goods.

Not used.

GROUP 1 To specify referencing documents and their date,

related to the whole message. Only to be used if the information is relevant for all the items.

RFF To identify the referenced document. DTM To specify the date/time of the referenced

document.

GIR To specify identification numbers related to the referenced document.

Not used.

LOC To specify location information related to the referenced document.

Not used.

MEA To specify measurement information related to the referenced document.

Not used.


27

SEGMENT GROUP


QTY To specify quantity information related to the

referenced document. Not used.

FTX To specify free text information related to the referenced document.

Not used.

MOA To specify monetary amounts related to the referenced document.

Not used.

GROUP 2 To identify the parties (companies) relevant to

the whole message. Must be used to specify at least the seller and the invoicee.

NAD Function, name and address of the party. LOC To indicate locations related to the party. FII To identify the financial institution and relevant

account numbers of the party.

GROUP 3 To specify referencing documents and their date related to the party.

RFF To identify the reference related to the party. DTM To specify the date/time of the reference. Not used

GROUP 4 (DOC, DTM)

To identify the documentary requirements of the specified company.

Not used

GROUP 5 To give contact details of the party. CTA To identify to whom communication should be

directed.

COM To identify communication type and numbers.

GROUP 6 To specify tax related information. TAX To specify a tax type, category and rate or

exemption applicable for all items.

MOA To specify the amount for the identified tax. Not used LOC To indicate the location to which the identified

tax or exemption applies. Not used

GROUP 7 To specify the currencies and related

date/periods valid for the whole invoice.

CUX To identify the currencies required in the invoice. A rate of exchange may be given.

DTM To specify the date/time/period related to the rate of exchange.

GROUP 8 To specify the terms of payment applicable for

the whole message.

PAT To identify the payments terms and date/time basis.

DTM To give the specific date/time/period of any payments, discounts, instalments, etc.

PCD To specify the discount, interest, penalty as well as instalment percentage.

MOA To specify amounts related to payment discount penalties or instalments.

PAI To specify the instructions for payment. Not used FII To identify an account and a related financial

institution. Not used


28

SEGMENT GROUP


GROUP 9 To identify the mode and means of transport,

location and relevant dates and times for transportation, relating to the whole invoice.

TDT To specify the mode, means and identification of the transport for the goods being invoiced.

TSR To specify the contract of carriage requirements for the goods being invoiced.

Not used.

GROUP 10 To give the location and date/time information relative to the transportation.

LOC To identify locations relevant to the transport specified in the TDT segment.

DTM To identify the date/time details of the transported goods for the specified location.

Not used

GROUP 11 (RFF, DTM)

To allow reference to transport details. Not used

GROUP 12 To indicate the terms of delivery for the whole

invoice.

TOD To identify the delivery terms used. LOC To identify locations relevant to the delivery

terms specified in the TOD segment.

GROUP 13 (PAC,MEA,

SG.14) To identify the packaging, physical dimensions and marks and numbers for goods referenced by the whole invoice.

Not used

GROUP 15 To specify allowances and charges for the whole

invoice.

ALC To identify the charge or allowance and, where necessary, its calculation sequence.

ALI To indicate that allowance or charge specified is subject to special conditions. .

Not used

FTX To specify a textual description of the allowance or charge.

Not used

GROUP 16 (RFF, DTM)

To give references and where necessary, their dates relating to the allowances or charges.

Not used

GROUP 17 (QTY, RNG)

To specify the quantity of the allowance or charge. A range to which the allowance or charge applies may be specified.

Not used

GROUP 18 To specify the percentage for the allowance or charge. A range to which the allowance or charge applies may be specified.

PCD To identify the percentage and the percentage basis for the calculation of the allowance or charge.

RNG To specify, if required, a range for the application of the percentage.

Not used

GROUP 19 To specify a monetary amount for an allowance or charge. A range to which the allowance or charge applies may be specified.


29

SEGMENT GROUP


MOA To identify the monetary amount for the

allowance or charge.

RNG To specify, if required, a range for the application of the allowance/charge amount.

Not used

CUX To specify the currency and rate of exchange for the application of the allowance/charge amount.

Not used

DTM To specify the date of application of the currency exchange rate.

Not used

GROUP 20 To specify the rate per unit and the basis to which the allowance or charge applies. A range to which the allowance or charge applies may be specified.

RTE To specify the rate per unit and the basis for calculation

RNG To specify, if required, a range for the application of the allowance/charge rate.

Not used

GROUP 21 To specify tax related information for the allowance or charges and, when necessary the tax amount.

TAX To specify the tax type, category and rate, or exemption, related to the allowance and charge.

RNG To specify the tax amount for the allowance or charge.

Not used

GROUP 22 (RCS,RFF

DTM,FTX) To identify any rules, laws or regulations with which the supplier must comply to meet requirements.

Not used

GROUP 23 To give information about adjustment.

AJT To give adjustment details FTX To give additional information on the adjustment

GROUP 24 (INP, FTX)

To give the possibility in a reply to an invoice of instructing the other party of the action to be taken.

Not used


30

SEGMENT GROUP


DETAIL SECTION

GROUP 25 To provide details of the individual invoiced

items. Must be used at least once in an invoice, but is not necessary in a credit note or debit note.

LIN To identify the line item by the line number and configuration level, and additionally, identifying the product or service invoiced.

PIA To provide additional identification to the product specified in the LIN segment.

IMD To describe the product or service being invoiced.

MEA To specify physical measurements including weights of the invoiced item to be specified where this is required for full identification of the product.

QTY To identify the product quantities e.g. invoiced quantity.

PCD To specify the strength or yield of a product as a percentage.

Not used

ALI To indicate that the line item is subject to special conditions owing to origin, customs reference, embargo regulations or commercial factors.

DTM To specify date/time/period details relating to the line item only.

GIN To provide identity numbers of the goods being invoiced.

GIR To provide sets of related identification numbers for the line item.

Not used.

QVR To identify quantity variations between, e.g. quantity delivered/invoiced and quantity ordered.

Not used.

EQD To specify the type and size of equipment being billed.

Not used.

FTX Free text information. Used for invoice item remarks. DGS To specify dangerous details relating to the line

item only. Not used.

GROUP 26 To specify any monetary amount relating to the

line item and when necessary a currency.

MOA To specify any monetary amounts relating to the line item.

CUX To identify the currencies required in the line item, when is different from the heading currencies.

Not used

GROUP 27 (PAT,DTM

PCD,MOA) To specify the terms of payment applicable for the line item where this is different to that specified in the heading section.

Not used


31

SEGMENT GROUP


GROUP 28 To identify the relevant pricing information for

the goods or services invoiced.

PRI To specify the price type and amount. CUX To specify the currency of the price. APR To identify the pricing information such as price

multiplier, the class or type of trade and additionally identifying the reason for any changes.

Not used

RNG To identify the ranges (quantity amount, etc.) to which the additional price information applies.

Not used

DTM To identify the date/time/period information related to the price change, e.g. period of validity.

Not used

GROUP 29 To give references and where necessary, their

dates, relating to the line item.

RFF To identify the referenced document. DTM To specify the date/time of the referenced

document.

GROUP 30 (PAC,MEA,

EQD, SG.31)

To identify the packaging, physical dimensions, and marks and numbers for goods referenced in the line item.

Not used

GROUP 32 (LOC,QTY

DTM) To specify destination and quantity details for consignments involving multi-destination deliveries for the specified line item.

Not used

GROUP 33 To specify tax related information for the line

item.

TAX To specify a tax type, category and rate or exemption relating to the line item.

MOA To specify the amount for the identified tax. LOC To indicate the location to which the identified

tax or exemption applies. Not used

GROUP 34 To identify the parties (companies) relevant to

the line item only.

NAD Function, name and address of the party. LOC To indicate locations related to the party.

GROUP 35 To specify referencing documents and their date related to the party.

RFF To identify the referenced document related to the company.

DTM To specify the date/time of the referenced document.

Not used

GROUP 36 (DOC, DTM)

To identify the documentary requirements of the specified company .

Not used

GROUP 37 To give contact details of the identified party. CTA To identify to whom communication should be

directed.

COM To identify communication type and numbers.


32

SEGMENT GROUP


GROUP 38 To specify allowances and charges for the line

item where this is different to or not specified within the heading section.

ALC To identify the charge or allowance and, where necessary, its calculation sequence.

ALI To indicate that allowance or charge specified is subject to special conditions. .

Not used

DTM To specify date, and/or time, or period. Not used FTX To specify a textual description of the allowance

or charge. Not used

GROUP 39 (QTY, RNG)

To specify the quantity of the allowance or charge. A range to which the allowance or charge applies may be specified.

Not used

GROUP 40 To specify the percentage for the allowance or charge. A range to which the allowance or charge applies may be specified.

PCD To identify the percentage and the percentage basis for the calculation of the allowance or charge.

RNG To specify, if required, a range for the application of the percentage.

Not used

GROUP 41 To specify a monetary amount for an allowance or charge. A range to which the allowance or charge applies may be specified.

MOA To identify the monetary amount for the allowance or charge.

RNG To specify, if required, a range for the application of the allowance/charge amount.

Not used

CUX To specify the currency and rate of exchange of the monetary amount identified for an allowance or charge.

Not used

DTM To specify the date of application of the currency exchange rate.

Not used

GROUP 42 To specify the rate per unit and the basis to which the allowance or charge applies. A range to which the allowance or charge applies may be specified.

RTE To specify the rate per unit and the basis for calculation


Not used

GROUP 43 To specify tax related information for the allowance or charges and, when necessary the tax amount.

TAX To specify the tax type, category and rate, or exemption, related to the allowance and charge.


Not used


33

SEGMENT GROUP


GROUP 44 To identify the mode and means of transport,

location and relevant dates and times for transportation, relating to the line item.

TDT To specify the mode, means and identification of the transport for the goods in the line item.

GROUP 45 To give the location and date/time information relative to the transportation.

LOC To identify locations relevant to the transport specified in the TDT segment.

DTM To identify the date/time details of the transported goods for the specified location.

Not used

GROUP 46 To indicate the terms of delivery for the line

item.

TOD To identify the delivery terms used. LOC To identify locations relevant to the delivery

terms specified in the TOD segment.

GROUP 47 (RCS,RFF

DTM,FTX) To identify any rules, laws or regulations with which the supplier must comply to meet requirements.

Not used

GROUP 48 (GIS,RFF

DTM,GIR, LOC,MEA, QTY,FTX,

MOA)

To give processing indicators, references, related identification numbers, locations, measurements, quantities, free text and monetary amounts relating to the line item.

Not used

SUMMARY SECTION

UNS Segment placed at the start of the summary

section to avoid segment collision.

CNT To provide control totals by the sender for checking by the receiver.

Not used

GROUP 49 To give total amounts for the whole invoice and,

if relevant detailing amounts pre-paid with relevant references and dates.

MOA To give the total amounts for the whole invoice message.

GROUP 50 To give references and where necessary, their dates, relating to the amount given in MOA segment.

RFF To identify the referenced document related to the amount.

DTM To specify the date/time of the reference. GROUP 51 To specify tax totals for the invoice.

TAX To specify the tax type to be summarised. MOA To specify the amounts for the identified tax.

GROUP 52 (ALC,ALI,

MOA,FTX) To specify allowances and charges summary totals for the invoice.

Not used


34

The mapping is done starting from the entities, relationships and attributes of the data model to the EDIFACT message. This mapping is presented as a table containing the entities with the following information ; - the attributes - the segment group number - the segment by its tag - the Edifact data element - remarks about the usage.

ATTRIBUTE SEGMENT

GROUP SEGMENT TAG

TDID - Data element

REMARKS

Entity : INVOICE Document/message type BGM 1001 Document/message number BGM 1004 Document/message date DTM 2380 DTM segment in the header,

following BGM. Tax point date DTM

2380 DTM segment in the header,

following BGM. Invoicing period DTM

2380 DTM segment in the header,

following BGM. Mode of transport Group 9 TDT 8067 Id. of the means of transport Group 9 TDT 8213 Terms of delivery Group 12 TOD C100 Code form or clear can be used.

Eurofer recommends to use the code form.

Incoterms place Group 12 LOC C517 Code form or clear can be used. Eurofer recommends to use the code form.

Payment conditions PAI 4439 PAI segment in the header, following the DTM segment.

Payment means PAI 4461 PAI segment in the header, following the DTM segment.

Entity : INVOICE REMARK Remark subject qualifier FTX 4451 FTX segment in the header. Remark FTX 4441

or 4440

FTX segment in the header. Code form or clear form can be used.

Adjustment reason Group 23 AJT 4465 Adjustment remark Group 23 FTX 4451


35

ATTRIBUTE SEGMENT

GROUP SEGMENT TAG

TDID - Data element

REMARKS

Entity : PAYMENT TERMS Terms of payment Group 8 PAT C110

or C112

Code form, structured or clear can be used. Eurofer recommends to use the code form.

Payment terms type qualifier Group 8 PAT 4279 Use the relevant code for element 4279.

Payment reference date Group 8 DTM 2380 Use the code 171 in element 2005.

Payment amount Group 8 MOA 5004 Use the relevant code in element 5025.

Payment terms percentage Group 8 PCD 5482 Use the relevant code in element 5245.

Entity : CONTROL TOTALS Control qualifier Summary CNT 6069 Control value Summary CNT 6066 Entity : INVOICE MONETARY AMOUNT

Invoice monetary amount type qualifier

Group 48 MOA 5025 Use the relevant code in element 5025.

Invoice monetary amount Group 48 MOA 5004 Invoice monetary amount currency Group 48 MOA 6345 Entity : INVOICE DUTY/TAX/FEE

Duty/tax/fee type Group 51 TAX C241 Code form or clear can be used. Eurofer recommends to use the code form.

Duty/tax/fee rate Group 51 TAX 5278 Taxable amount Group 51 MOA 5004 Use the code 125 in element

5025. Tax amount Group 51 MOA 5004 Use the code 124 in element

5025 Entity : INVOICE ALLOWANCE & CHARGE

Allowance & charge qualifier Group 15 ALC 5463 Use of the code list EDIFACT. Allowance and charge identifier Group 15 ALC 1230 Allowance or charge value, percentage

Group 19 Or

Group 18

MOA or

PCD

5004

5482

Use code 8 for element 5025. Use code 3 for element 5245.

Allowance or charge tax Group 21 TAX 5278 Use code 7 for element 5283. Allowance or charge rate Group 20 RTE 5420 Allowance or charge rate Group 20 RTE 5420 Calculation sequence indicator, coded Group 15 ALC 1227


36

ATTRIBUTE SEGMENT

GROUP SEGMENT TAG

TDID - Data element

REMARKS

Entity : PREPAID INFORMATION

Prepaid monetary amount Group 49 MOA 5004 Use of the code list EDIFACT. Prepaid amount number Group 50 RFF 1154 Use code PQ in element 1153. Prepaid date Group 50 DTM 2380 Use code 171 in element 2005. Entity : CURRENCY Invoicing currency Group 7 CUX C504 Use of code list EDIFACT.

Payment currency Group 7

or Group 49

CUX

MOA

C504

6345

Use of code list EDIFACT.

Tax currency Group 7 Or

Group 33

CUX

MOA

C504

6345

Use of code list EDIFACT.

Rate of exchange Group 7 CUX 5402 Rate of exchange date Group 7 DTM 2380 Use the code 134 in element

2005. Entity : INVOICE ITEM Invoice item number Group 25 LIN 1082 Seller's article number Group 25 PIA 7140 Use the code SA in element

7143. Buyer's article number Group 25 LIN 7140 Use the code IN in element

7143. Part number Group 25 PIA 7140 Use the code BP in element

7143. Seller’s order number Group 29 RFF 1154 Use the relevant code for 1153. Seller’s order item number Group 29 RFF 1154 Use the relevant code for 1153. Buyer’s order number Group 29 RFF 1154 Use the relevant code for 1153. Buyer’s order item number Group 29 RFF 1154 Use the relevant code for 1153. Dimensions of the invoiced item Group 25 MEA 6314 Use the relevant code for 6313. Product type Group 25 IMD 7009

or 7008

Use the code 8 in element 7081.

Steel grade Group 25 IMD 7009 or

7008

Use code 38 in element 7081.

Steel grade supplement Group 25 IMD 7009 or

7008

Use code 13 in element 7081.

Country of origin Group 25 Or

in the header

ALI

ALI

3239

3229

Net weight Group 25 MEA 6314 Use the relevant code for element 6313.

Gross weight Group 25 MEA 6314 Use the relevant code for element 6313.

Theoretical weight Group 25 MEA 6314 Use the relevant code for element 6313.


37

ATTRIBUTE SEGMENT

GROUP SEGMENT TAG

TDID - Data element

REMARKS

Entity : INVOICE ITEM Despatch quantity Group 25 QTY 6060 Use the code 12 for element

6063. Invoice quantity Group 25 QTY 6060 Use the code 47 for element

6063. Tariff code number Group 25 PIA 7140 Use the code HS for element

7143. Entity : INVOICE ITEM REMARK

Remark subject qualifier Group 25 FTX 4451 FTX segment in the detail section.

Remark Group 25 FTX 4441 or

4440

FTX segment in the deail section. Code form or clear form can be used.

Entity : PRODUCT UNIT Identity number of the product unit Group 25 GIN 7402 Use the code BN or ML for

element 7405. Batch number of the product unit Group 25 PIA 7140 Use the relevant code for

element 7143. Entity : PRICE INFORMATION Price qualifier Group 28 PRI 5125 Use the relevant code for

element 5125. Price Group 28 PRI 5118 Unit price basis Group 28 PRI 5284 Price currency Group 7, 28 CUX C504 Use of code list EDIFACT. Entity : ITEM ALLOWANCE & CHARGE

Allowance & charge qualifier Group 38 ALC 5463 Use of the code list EDIFACT. Allowance and charge identifier Group 38 ALC 1230 Allowance or charge value, percentage

Group 41 Or

Group 40

MOA

PCD

5004

5482

Use code 8, 23 or 52 for element 5025. Use code 1, 2, 3 or 12 for element 5245.

Allowance or charge tax Group 43 TAX 5278 Use code 7 for element 5283. Allowance or charge rate Group 42 RTE 5420 Use the relevant for element

5419. Calculation sequence indicator, coded Group 38 ALC 1227 Entity : ITEM DUTY/TAX/FEE Duty/tax/fee type Group 33

or Group 6

TAX C241 Code form or clear can be used. Eurofer recommends to use the code form.


38

ATTRIBUTE SEGMENT

GROUP SEGMENT TAG

TDID - Data element

REMARKS

Entity : ITEM DUTY/TAX/FEE Duty/tax/fee currency Group 7 CUX C504 Use of code list EDIFACT. Taxable amount Group 26 MOA 5004 Use the code 125 in element

5025 Duty/tax/fee amount Group 33 MOA 5004 Use the code 124 in element

5025 Entity : ITEM MONETARY AMOUNT

Line item monetary amount type qualifier

Group 26 MOA 5025 Use the relevant code in element 5025

Line item amount Group 26 MOA 5004 Use the relevant code in element 5025

Line item monetary amount currency Group 26 MOA 6345 Entity : COMPANY Party qualifier Group 2

NAD 3035

Company code, name and address Group 2

NAD 3039 or

C058, C080,

Code form, structured or clear form can be used. C059, 3164, 3229, 3521,3207

Contact information Group 5 CTA 3412 or

3413

Communication contact Group 5 COM 3148 and

3155

Internal place/location related to the consignee

Group 2 LOC 3225

Financial institution Group 2 FII C078 and

C088

VAT number Group 3 RFF 1154 Use code VA in element 1153. Entity : MESSAGE / DOCUMENT Message/document type Group 29

or Group 1,50

RFF 1153 Use of the code list EDIFACT.

Message/document number Group 29 or

Group 1,50

RFF 1154 and

1156

Message/document date Group 29 or

Group 1,50

DTM 2380 Use the code 171 in element 2005.


39

3.3 Branching Diagram of the Segments used by Eurofer

INVOIC Invoice message version D97A Message claiming payment for goods or services supplied under conditions agreed between the seller and the buyer.

The codes used for the usage indicator (USG. IND.) for the segments. R for REQUIRED - Should always be used in the message O for OPTIONAL - May be used by trading partners if required. X for EXCLUDED - Not used in the message.

The codes used for the status of the segments according to EDIFACT: M for MANDATORY C for CONDITIONAL

Heading Section USG.IND. PAGE NUM. TAG NAME STATUS REPEATS GROUP REPEATS

R 60 UNH Message header M 1 R 61 BGM Beginning of message M 1 R 62 DTM Date/time/period M 35 O 63 PAI Payment instructions C 1 X ALI Additional information C 5 X IMD Item description C 1 O 64 FTX Free text C 10 X LOC Place/location identification C 10 X GIS General indicator C 10 X DGS Dangerous goods C 1 O SEGMENT GROUP 1 C 99 R 65 RFF Reference M 1 O 66 DTM Date/time/period C 5 X GIR Related identification numbers C 5 X LOC Place/location identification C 2 X MEA Measurements C 5 X QTY Quantity C 2 X FTX Free text C 5 X MOA Monetary amount C 2

R SEGMENT GROUP 2 C 99 R 67 NAD Name and address M 1 O 69 LOC Place/location identification C 25 O 70 FII Financial institution information C 5

O SEGMENT GROUP 3 C 9999 R 71 RFF Reference M 1 X DTM Date/time/period C 5

X SEGMENT GROUP 4 C 5 X DOC Document/message details M 1 X DTM Date/time/period C 5


40


O SEGMENT GROUP 5 C 5 R 72 CTA Contact information M 1 O 73 COM Communication contact C 5

O SEGMENT GROUP 6 C 5 R 74 TAX Duty/tax/fee details M 1 X MOA Monetary amount C 1 X LOC Place/location identification C 5

O SEGMENT GROUP 7 C 5 R 75 CUX Currencies M 1 O 76 DTM Date/time/period C 5

O SEGMENT GROUP 8 C 10 R 77 PAT Payment terms basis M 1 O 78 DTM Date/time/period C 5 O 79 PCD Percentage details C 1 O 80 MOA Duty/tax/fee details C 1 X PAI Payment instructions C 1 X FII Financial institution information C 1

O SEGMENT GROUP 9 C 10 R 81 TDT Details of transport M 1 X TSR Transport service requirements C 1

O SEGMENT GROUP 10 C 10 R 82 LOC Reference M 1 X DTM Date/time/period C 5

X SEGMENT GROUP 11 C 9999 X RFF Reference M 1 X DTM Date/time/period C 5

O SEGMENT GROUP 12 C 5 R 83 TOD Terms of delivery or transport M 1 O 84 LOC Place/location identification C 2

X SEGMENT GROUP 13 C 1000 X PAC Package M 1 X MEA Measurements C 5 X EQD Equipment details C 1

X SEGMENT GROUP 14 C 5 X PCI Package identification M 1 X RFF Reference C 1 X DTM Date/time/period C 5 X GIN Goods identity number C 5

O SEGMENT GROUP 15 C 9999R 85 ALC Allowance and charge M 1 X ALI Additional information C 5 X FTX Free text C 1



41


X SEGMENT GROUP 17 C 1 X QTY Quantity M 1 X RNG Range details C 1

O SEGMENT GROUP 18 C 1 R 86 PCD Percentage details M 1 X RNG Range details C 1

O SEGMENT GROUP 19 C 2 R 87 MOA Monetary amount M 1 X RNG Range details C 1 X CUX Currencies detail C 1 X DTM Range details C 1

O SEGMENT GROUP 20 C 1 R 88 RTE Rate details M 1 X RNG Range details C 1

O SEGMENT GROUP 21 C 5 R 89 TAX Duty/tax/fee details M 1 X MOA Monetary amount C 1

X SEGMENT GROUP 22 C 100X RCS Requirements and conditions M 1 X RFF Reference C 5 X DTM Date/time/period C 5 X FTX Free text C 5

O SEGMENT GROUP 23 C 1R 90 AJT Adjustment details M 1 O 91 FTX Free text C 5

X SEGMENT GROUP 24 C 1X INP Parties to instruction M 1 X FTX Free text C 5

Detail Section USG.IND. PAGE NUM. TAG NAME STATUS REPEATS GROUP REPEATS

O SEGMENT GROUP 25 C 9999999 R 92 LIN Line item M 1 O 93 PIA Additional product id C 25 O 95 IMD Item description C 10 O 96 MEA Measurements C 5 O 97 QTY Quantity C 5 X PCD Percentage details C 1 O 98 ALI Additional information C 5 O 99 DTM Date/time/period C 35 O 100 GIN Goods identity number C 1000 X GIR Related identification numbers C 1000 X QVR Quantity variances C 1 X EQD Equipment details C 1 O 101 FTX Free text C 5 X DGS Dangerous goods C 1


42


O SEGMENT GROUP 26 C 10 R 102 MOA Monetary amount M 1 X CUX Currencies C 1

X SEGMENT GROUP 27 C 10 X PAT Payment terms basis M 1 X DTM Date/time/period C 5 X PCD Percentage details C 1 X MOA Monetary amount C 1

O SEGMENT GROUP 28 C 25 R 103 PRI Price details M 1 O 104 CUX Currencies information C 1 X APR Additional price information C 1 X RNG Range details C 1 X DTM Date/time/period C 5

O SEGMENT GROUP 29 C 10 R 105 RFF Reference M 1 O 106 DTM Date/time/period C 5

X SEGMENT GROUP 30 C 10 X PAC Package M 1 X MEA Measurements C 10 X EQD Equipment details C 1

X SEGMENT GROUP 31 C 10 X PCI Package identification M 1 X RFF Reference C 1 X DTM Date/time/period C 5 X GIN Goods identity number C 10

X SEGMENT GROUP 32 C 9999 X LOC Place/location identification M 1 X QTY Quantity C 100 X DTM Date/time/period C 5

O SEGMENT GROUP 33 C 99 R 107 TAX Duty/tax/fee details M 1 O 108 MOA Monetary amount C 1 X LOC Place/location identification C 5

X SEGMENT GROUP 34 C 99 X NAD Name and address M 1 X LOC Place/location identification C 5


X SEGMENT GROUP 36 C 5 X DOC Document/message details M 1 X DTM Date/time/period C 5

X SEGMENT GROUP 37 C 5 X CTA Contact information M 1 X COM Communication contact C 5


43


O SEGMENT GROUP 38 C 30 R 109 ALC Allowance and charge M 1 X ALI Additional information C 5 X DTM Date/time/period C 5 X FTX Free text C 1

X SEGMENT GROUP 39 C 1 X QTY Quantity M 1 X RNG Range details C 1

O SEGMENT GROUP 40 C 1 R 110 PCD Percentage details M 1 X RNG Range details C 1

O SEGMENT GROUP 41 C 2 R 111 MOA Monetary amount M 1 X RNG Range details C 1 X CUX Currencies C 1 X DTM Date/time/period C 1

O SEGMENT GROUP 42 C 1 R 112 RTE Rate details M 1 X RNG Range details C 1

O SEGMENT GROUP 43 C 5 R 113 TAX Duty/tax/fee details M 1 X MOA Monetary amount C 1

X SEGMENT GROUP 44 C 10 X TDT Details of transport M 1

X SEGMENT GROUP 45 C 10 X LOC Place/location identification M 1 X DTM Date/time/period C 5

X SEGMENT GROUP 46 C 5 X TOD Terms of delivery or transport M 1 X LOC Place/location identification C 2

X SEGMENT GROUP 47 C 100 X RCS Requirements and conditions M 1 X RFF Reference C 5 X DTM Date/time/period C 5 X FTX Free text C 5

X SEGMENT GROUP 48 C 10 X GIS Requirements and conditions M 1 X RFF Reference C 1 X DTM Date/time/period C 5 X GIR Related identification numbers C 5 X LOC Place/location identification C 2 X MEA Measurements C 5 X QTY Quantity C 2 X FTX Free text C 5 X MOA Free text C 2


44

Summary Section USG.IND. PAGE NUM. TAG NAME STATUS REPEATS GROUP REPEATS

R 114 UNS Section control M 1 O 115 CNT Control total C 10

R SEGMENT GROUP 49 M 100R 116 MOA Monetary amount M 1

O SEGMENT GROUP 50 C 1 R 117 RFF Reference M 1 O 118 DTM Date/time/period C 5

O SEGMENT GROUP 51 C 10R 119 TAX Duty/tax/fee details M 1 O 120 MOA Monetary amount C 2

X SEGMENT GROUP 52 C 15X ALC Allowance or charge M 1 X ALI Additional information C 1 X MOA Monetary amount C 2 X FTX Free text C 1

R 121 UNT Message trailer M 1


45

EUROFER INVOIC INVOICE MESSAGE VERSION - OCTOBER 2001 UN/EDIFACT DIRECTORY : D97.A

Branching Diagram Page 1

UNH

M 1 M 1

BGM

DTM PAI FTX

G01

C 99

G02

C 99

RFF

M 35 C 1 C 10 M 1

DTM

C 5

NAD

M 1

LOC

C 25

G03

C 9999

RFF

M 1

G05

C 5

CTA

M 1

COM

C 5

G06

C 5

TAX

M 1

G07

C 5

CUX

M 1

DTM

C 5

See page 2

Level

00

01

02

03

FII

C 5

G08

C 10

M 1

PAT

DTM PCD MOA

C 5 C 1 C 1



See page 1

Level

00

01

02

G09

C 10

M 1

TDT

G10

LOC

M 1

C 10

LOC

TOD

G12

C 5

M 1

C 2

G15

G18 G19 G20 G21

C 9999

C 2C 1 C 1 C 5

M 1

M 1 M 1 M 1 M 1

ALC

PCD MOA RTE TAX

G25

C 9999999

LIN

PIA IMD MEA QTY ALI DTM GIN FTX

M 1

C 25 C 10 C 5 C 5 C 5 C 35 C 1000 C 5See page 3

UNS

M 1See page 4

G23

C 1

C 5

AJT

FTX

M 1


46



Level

See page 202G26

03

C 10

MOA

M 1

G28

C 25

PRI

M 1

G29

C 10

RFF

M 1

DTM

C 5

G33

C 99

TAX

M 1

MOA

C 1

PCD

M 1

G41

C 2

MOA

M 1

G42

C 1

RTE

M 1

G38

G40 G43

C 30

C 1 C 5

ALC

TAX

M 1

M 1

CUX

C 1


Page 4Branching Diagram

Level

00

01

02

03

See page 2

CNT

C 10

G49

M 100

MOA

M 1

G50

C 1

M 1

C 5

RFF

DTM

G51

C 10

M 1

C 2

TAX

MOA

UNT

M 1


47

3.4 General description of the message - subset of Eurofer 3.4.1 Message definition and segment clarification

This section is provided to give clarification and further explanation to the usage of the segments within the message defined by Eurofer. The message consists of three sections, a heading section , a detail section and a summary section. The heading section is representing the global information about the invoice , the corresponding references and the parties involved. Some detail information which applies or relates to all the invoiced items of the detail section can also be given in the heading section. This section should be read in conjunction with the segment usage and the branching diagram (chapter 3.3.) which indicates the required (R) and optional (O) segments and segment groups. The following guidelines and principles apply to the whole message of Eurofer and are intended to facilitate the understanding and the implementation of the message. All the specified data (segment DTM) should be in the format 'CCYYMMDD' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, month, etc) Where a choice of code or text is given, only the code element should be used if possible. Optional (conditional) data that are not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of the group.


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3.4.2 Message description - Heading section

Information to be or which can be provided in the heading section of the message.

Segment UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Invoice message is INVOIC. Note: Invoice messages conforming to this document must contain the following data in segment UNH, composite S009 with data elements :

- 0065 INVOIC - 0052 D - 0054 97A - 0051 UN

Segment BGM, Beginning of message

A segment by which the sender must uniquely identify the invoice by means of its type and number and when necessary its function.

Segment DTM, Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the invoice date. Examples of the use of this DTM segment is: "shipped on date" and, or "delivery date". The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PAT Segment group.

Segment PAI, Payment instructions

A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole invoice. An example of the use of this segment is to specify the type of documentary credit used in the transaction.

Segment FTX, Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

Segment group 1: RFF-DTM-GIR-LOC-MEA-QTY-FTX-MOA

A group of segments for giving references and where necessary, their dates, related identification numbers, locations , measurements, quantities, free text and monetary amounts, relating to the whole message, e.g. contract number, import/export license number, despatch advice number. Eurofer has decided to use only the segments RFF and DTM of this group.

Segment RFF, Reference

A segment identifying the reference by its number and where appropriate a line number, and/or version number within a document.


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A segment specifying the date/time related to the reference.

Segment group 2: NAD-LOC-FII-SG3-SG4-SG5 A group of segments identifying the parties with associated information. Eurofer has decided not to use the segment group 4 for identification of the documentary requirements of the specified party.

Segment NAD, Name and address

A segment identifying names and addresses of the parties, in coded, structured or clear form, and their functions relevant to the invoice. Identification of the seller and buyer parties is mandatory for the invoice message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

Segment LOC, Place/location identification

A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

Segment FII, Financial institution information

A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties.

Segment group 3: RFF-DTM A group of segment for giving references only relevant to the specified party rather than the whole invoice. Eurofer has decided to use only the RFF segment of this group.


A segment identifying the reference by its number and where appropriate a line number within a document.

Segment group 5: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

Segment CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

Segment COM, Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.


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Segment group 6: TAX-MOA-LOC

A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. Eurofer has decided to use only the TAX segment of this group.

Segment TAX, Duty/tax/fee details

A segment specifying a tax type, category and rate or exemption, relating to the whole invoice e.g. Value Added Tax at the standard rate is applicable for all items.

Segment group 7: CUX-DTM

A group of segments specifying the currencies and related dates/periods valid for the whole invoice. Currency data maybe omitted in national applications but will be required for international transactions.

Segment CUX, Currencies

A segment identifying the currencies required in the invoice e.g. the invoice currency. A rate of exchange may be given to convert a reference currency into a target currency.


A segment specifying the date/time/period related to the rate of exchange.

Segment group 8: PAT-DTM-PCD-MOA-PAI-FII A group of segments specifying the terms of payment applicable for the whole invoice. Eurofer has decided to use only the segment PAI, DTM, PCD and MOA of this group.

Segment PAT, Payment terms basis

A segment identifying the terms of payment and date/time basis applicable for the whole invoice.


A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc.

Segment PCD, Percentage details

A segment specifying the discount, interest, penalty as well as instalment percentage.

Segment MOA, Monetary amount A segment specifying amounts related to payment discounts, penalties or instalments.

Segment group 9: TDT-TSR-SG10-SG11

A group of segments identifying the mode and means of transport, contract of carriage, location and relevant dates and times for transportation, relating to the whole invoice. Eurofer has decided to use only the TDT segment and the segment group 10.

Segment TDT, Details of transport

A segment specifying the mode, means and identification of the transport for the goods being invoiced.


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Segment group 10: LOC-DTM

A group of segments giving the location and date/time information relative to the transportation. Eurofer has decided to use only the LOC segment of this group.


A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point.

Segment group 12: TOD-LOC

A group of segments indicating the terms of delivery for the whole invoice.

Segment TOD, Terms of delivery or transport A segment identifying the delivery terms used e.g. INCOTERMS, code could be used to specify the delivery terms.


A segment identifying locations relevant to the delivery terms specified in the TOD segment.

Segment group 15: ALC-ALI-FTX-SG16-SG17-SG18-SG19-SG20-SG21

A group of segments specifying allowances and charges for the whole invoice. The allowance or charge specified within this Segment group may either relate to the total invoice in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 15-19 should be used accordingly. Eurofer has decided not to use this segment group to give default allowance/charge related to the line items, but to limit the use of this segment group to give allowance/charge related to the total invoice. Eurofer has decided to use only the segment ALC and the segment groups 18, 19, 20 and 21.

Segment ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary, its calculation sequence.

Segment group 18: PCD-RNG

A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value. Eurofer has decided to use only the PCD segment of this group.


A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.


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Segment group 19: MOA-RNG-CUX-DTM

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF. Eurofer has decided to use only the MOA segment of this group.

Segment MOA, Monetary amount

A segment identifying the monetary amount for the allowance or charge.

Segment group 20: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. the allowance/charge amount is 3 DEM per 10 tons. Eurofer has decided to use only the RTE segment of this group.

Segment RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

Segment group 21: TAX-MOA A group of segments specifying tax related information for the allowance or charge. Eurofer has decided to use only the TAX segment of this group.


A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.

Segment group 23: AJT-FTX

A group of segments giving information about adjustment.

Segment AJT, Adjustment details A segment giving adjustment details.


A segment giving additional information on the adjustment.


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3.4.3 Message description - Detail section

Information to be or which can be provided in the detail section of the message.

Segment group 25: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR- EQD-FTX-DGS-SG26-SG27-SG28-SG29-SG30-SG32-SG33- SG34-SG38-SG44-SG46-SG47-SG48

A group of segments providing details of the individual invoiced items. There must be at least one occurrence of Segment group 25 within an invoice, but not necessarily in a credit note or a debit note. Eurofer has decided not to use the segment PCD, GIR, QVR, EQD and GDS of this segment group. Eurofer has decided not to use the segment group 27, 30, 32, 47 and 48 of this segment group.

Segment LIN, Line item

A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service invoiced. Other product identification numbers, e.g. Buyer product number etc., can be specified within the following PIA segment.

Segment PIA, Additional product id

A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonised System number for Customs), or provides any substitute product identification.

Segment IMD, Item description

A segment for describing the product or service being invoiced as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

Segment MEA, Measurements

A segment enabling the physical measurements of the invoiced item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness, length, weight, etc.

Segment QTY, Quantity

A segment identifying the product quantities e.g. invoiced quantity.

Segment ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors.


A segment specifying date/time/period details relating to the line item only. (e.g. delivery date)


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Segment GIN, Goods identity number

A segment providing identity numbers to be applied to the goods being invoiced, e.g. serial numbers.


A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

Segment group 26: MOA-CUX

A group of segments specifying any monetary amounts relating to the products and when necessary a currency. Eurofer has decided to use only the segment MOA of this group.


A segment specifying any monetary amounts relating to the product, e.g. item amount, insurance value, customs value.

Segment group 28: PRI-CUX-APR-RNG-DTM

A group of segments identifying the relevant pricing information for the goods or services invoiced. Eurofer has decided to use only the segments PRI and CUX of this group. The other segments for giving associated information should not be used.

Segment PRI, Price details

A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Price'. Indication of "net price" or "gross price" can be given in 5387 "Price type qualifier".

Segment CUX, Currency

A segment specifying the currency for a price.

Segment group 29: RFF-DTM A group giving references and where necessary, their dates, relating to the line item.





Segment group 33: TAX-MOA-LOC A group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates. Eurofer has decided to use only the segments TAX and MOA of this group.


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A segment specifying a tax type, category and rate, or exemption, relating to the line item.


A segment specifying the amount for the identified tax/fee. Segment group 34: NAD-LOC-SG35-SG36-SG37

A group of segments identifying the parties with associated information, relevant to the line item only. Eurofer has decided not to use the segment group 36 of this group.

Segment NAD, Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.


A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number.

Segment group 35: RFF-DTM

A group of segment for giving references only relevant to the specified party rather than the whole line item.




A segment specifying the date and/or time related to the reference.

Segment group 37: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

Segment CTA, Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

Segment COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment.


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Segment group 38: ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43

A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section. Eurofer has decided to use only the segments ALC and the segment groups 40, 41, 42 and 43 of this group. The other segments for giving associated information should not be used.

Segment ALC, Allowance or charge

A segment identifying the charge or allowance and, where necessary its calculation sequence.

Segment group 40: PCD-RNG

A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5%. Eurofer has decided to use only the segment PCD of this group.


A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.

Segment group 41: MOA-RNG-CUX-DTM

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF. Eurofer has decided to use only the segment MOA of this group.


A segment identifying the monetary amount for the allowance or charge.

Segment group 42: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons. Eurofer has decided to use only the segment RTE of this group.

Segment RTE, Rate details

A segment specifying the rate per unit and the basis for calculation.

Segment group 43: TAX-MOA A group of segments specifying tax related information for the allowance or charge. Eurofer has decided to use only the segment TAX of this group.


A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.

Segment group 44: TDT-SG45

A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section.


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Segment TDT, Details of transport

A segment specifying the mode, means and identification of the transport for the goods in the line item.

Segment group 45: LOC-DTM

A group of segments giving the location and date/time information relative to the transportation. Eurofer has decided to use only the segment LOC of this group.


A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point.

Segment group 46: TOD-LOC

A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section.

Segment TOD, Terms of delivery or transport

A segment identifying the delivery terms used. e.g. INCOTERMS, code could be used to specify the delivery terms.


A segment identifying locations relevant to the delivery terms specified in the TOD segment.


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3.4.4 Message description - Summary section

Information to be or which can be provided in the summary section of the message.

Segment UNS, Section control A service segment placed before the first user segment in the summary section to avoid segment collision.

Segment CNT, Control total

A segment by which control totals may be provided by the sender for checking by the receiver.

Segment group 49: MOA-SG50

A group of segments giving total amounts for the whole invoice and - if relevant -detailing amounts pre-paid with relevant references and dates.


A segment giving the total amounts for the whole invoice message such as message monetary amount, message line item total amount, amount subject to payment discount, amount subject to tax, alternative currency total amount, total additional amount, sub-total amounts prepaid, total amount prepaid.

Segment group 50: RFF-DTM

A group of segments for giving references and where necessary, their dates, relating e.g. amounts prepaid number.





Segment group 51: TAX-MOA A group of segments specifying taxes totals for the invoice.


A segment specifying the tax type to be summarized.

Segment MOA, Monetary amount A segment specifying the summary amounts for the tax specified.

Segment UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.


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3.5 Detailed description of the message - subset of Eurofer 3.5.1 Detailed segment clarification

This section is provided to give detailed clarification and a further explanation to the usage of the data elements in the segments of the Invoice message defined in the subset of Eurofer. The message consists of three sections, a heading section, detail section and a summary section. The section 3.5.2. describes each segment used in the heading section of the Eurofer Invoice message. The section 3.5.3. describes each segment used in the detail section of the Eurofer Invoice message. The section 3.5.4. describes each segment used in the summary section of the Eurofer Invoice message. The original EDIFACT segment layout is listed. The appropriate comments relevant to the Eurofer subset are indicated. The segments are presented in the sequence in which they appear in the message. The segment and the segment group tag is followed by Mandatory or Conditional indicator, the maximum number of occurrences and the segment description. Reading from left to right, in column one the usage indicator is for the use of the EDIFACT data elements in the Eurofer subset. In the other columns the information is given about the data element tag, data element name, followed by the EDIFACT status and the format. The codes used for the usage indicator (USG. IND.) for the data elements are, R for REQUIRED - Should always be used in the message O for OPTIONAL - May be used by trading partners if required. X for EXCLUDED - Not used in the message.


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3.5.2 Detailed segment description - Heading section GROUP : SEGMENT : UNH MESSAGE HEADER SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To head, identify and specify a message NOTES : This segment would normally be added as part of the translation process. It has been

included for completeness.

Data Element Summary USG. IND. TAG NAME STATUS FORMAT

R 0062 MESSAGE REFERENCE NUMBER M an..14 Unique message number assigned by the sender

R S009 MESSAGE IDENTIFIER M R 0065 Message type identifier M an..6 INVOIC Invoice message

R 0052 Message type version number M an..3 D

R 0054 Message type release number M an..3 97A

R 0051 Controlling agency M an..2 UN United nations

X 0057 Association assigned code C an..6

X 0068 COMMON ACCESS REFERENCE C an..35

X S010 STATUS OF THE TRANSFER C X 0070 Sequence message transfer number M n..2 X 0073 First/last sequence message transfer C a1


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GROUP : SEGMENT : BGM BEGINNING OF MESSAGE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To indicate the type and function of a message and to transmit the identifying

number. NOTES :


R C002 DOCUMENT/MESSAGE NAME C R 1001 Document/message name, coded C an..3 325 Proforma invoice

326 Partial invoice 380 Commercial invoice 381 Credit note 383 Debit note 385 Consolidated invoice 386 Prepayment invoice 389 Self-billed invoice

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 X 1000 Document/message name C an..35

R C106 DOCUMENT/MESSAGE IDENTIFICATION C R 1004 Document/message number C an..35 Contains the invoice, credit note or debit note number

O 1056 Version C an..9 O 1060 Revision number C an..6

R 1225 MESSAGE FUNCTION, CODED C an..3 7 Duplicate (re-transmission)

9 Original

O 4343 RESPONSE TYPE, CODED C an..3 AB Message acknowledgement

NA No acknowledgement needed


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GROUP : SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Mandatory segment repeat : 35 FUNCTION : To specify date, and/or time, period. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved

in the transaction agree that there is a functional requirement for an alternative format.


R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 3 Invoice date/time

131 Tax point date 137 Document/message date/time 194 Start date/time 206 End date/time 263 Invoicing period See code list EDIFACT for other values

R 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3 102 CCYYMMDD

See code list EDIFACT for other values


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GROUP : SEGMENT : PAI PAYMENT INSTRUCTIONS SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To specify the instructions for payments. NOTES :

Data Element Summary

USG. IND. TAG NAME STATUS FORMAT

R C534 PAYMENT INSTRUCTION DETAILS M O 4439 Payment conditions, coded C an..3 1 Direct payment

10 Irrevocable documentary credit 37 Available with advising bank 38 Available with named bank See code list EDIFACT for other values

O 4431 Payment guarantee, coded C an..3 10 Bank guarantee

11 Public authority guarantee 13 Standby letter of credit See code list EDIFACT for other values

O 4461 Payment means, coded C an..3 See code list EDIFACT

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 X 4435 Payment channel, coded C an..3


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GROUP : SEGMENT : FTX FREE TEXT SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To provide free from or coded text information. NOTES :



R 4451 TEXT SUBJECT QUALIFIER M an..3 AAB Terms of payments

AAI General information AAV Clearance invoice information ABL Government information DCL Declaration REG Regulatory information PMT Tax declaration TXD Payment information See code list EDIFACT for other codes

X 4453 TEXT FUNCTION, CODED C an..3

O C107 TEXT REFERENCE C R 4441 Free text, coded M an..17 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3

O C108 TEXT LITERAL C R 4440 Free text M an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70 O 4440 Free text C an..70

O 3453 LANGUAGE, CODED C an..3


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GROUP : Group 01 : RFF – DTM – GIR – LOC – MEA – QTY – FTX – MOA

Conditional group repeat : 99 SEGMENT : RFF REFERENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a reference. NOTES : This segment is used for referencing documents, relating to the whole message or to

all the invoiced items specified in the detail section.


R C506 REFERENCE M R 1153 Reference qualifier M an..3 AAB Proforma invoice number

AAC Documentary credit number AAM Waybill number AAS Transport document number ABT Goods declaration number AEE EUR1 document BM Bill of lading CO Buyer's order number CR Customer reference number CRN Conveyance reference number CT Contract number EX Export licence number IP Import licence number LC Letter of credit OI Previous invoice number ON Order number POR Purchase order response number PQ Payment reference number PK Packing list number See code list EDIFACT for other codes

R 1154 Reference number C an..35 O 1156 Line number C an..6 O 4000 Reference version number C an..35


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GROUP : Group 01 : RFF – DTM – GIR – LOC – MEA – QTY – FTX – MOA

Conditional group repeat : 99 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time, period of the referenced document. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 36 Expiry date

137 Document / message date/time 171 Reference date/time See code list EDIFACT for other values




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GROUP : Group 02 : NAD - LOC- FII - SG3 - SG4 - SG5

Conditional group repeat : 99 SEGMENT : NAD NAME AND ADDRESS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the name/address and their related function, either by C082 only and/or

unstructured by C058 or structured by C080 throw 3207. NOTES : This segment is used for identifying the parties relevant for the whole message.

Party details can be given in coded form or clear text. We recommend the use of coded form, using C082. The basis of this codification could be one of the national or international code lists. Examples of such code lists are VAT-registration number, Chamber of commerce, Wirtschaftsvereinigung, Odette, EAN, etc.


R 3035 PARTY QUALIFIER M an..3 AG Agent/representative

BY Buyer CA Carrier CM Customs CN Consignee CZ Consignor FW Forwarder IV Invoicee MF Manufacturer PE Payee SE Seller See code list EDIFACT for other codes

O C082 PARTY IDENTIFICATION DETAILS C R 3039 Party id identification M an..35 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 58 EUROFER

91 Assigned by seller or seller's agent 92 Assigned by byer or buyer's agent See code list EDIFACT for other codes

O C058 NAME AND ADDRESS C R 3124 Name and address line M an..35 O 3124 Name and address line C an..35 O 3124 Name and address line C an..35 O 3124 Name and address line C an..35 O 3124 Name and address line C an..35

O C080 PARTY NAME C R 3036 Party name M an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3036 Party name C an..35 O 3045 Party name format, coded C an..3


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O C059 STREET C R 3042 Street and number/P.O. Box M an..35 O 3042 Street and number/P.O. Box C an..35 O 3042 Street and number/P.O. Box C an..35 O 3042 Street and number/P.O. Box C an..35

O 3164 CITY NAME C an..35

O 3229 COUNTRY SUB-ENTITY IDENTIFICATION C an..9

O 3251 POSTCODE IDENTIFICATION C an..9

O 3207 COUNTRY, CODED C an..3 Use ISO 3166 two alpha country code.


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GROUP : Group 02 : NAD - LOC - FII - SG3 - SG4 - SG5

Conditional group repeat : 99 SEGMENT : LOC PLACE/LOCATION IDENTIFICATION SEGMENT STATUS : Conditional segment repeat : 25 FUNCTION : To identify a country/place/location/related location one/related location two. NOTES :


R 3227 PLACE/LOCATION IDENTIFICATION M an..3 9 Place/port of loading

11 Place/port of discharge 20 Place of ultimate destination of goods 22 Customs office of clearance 50 Customs office of transit See code list EDIFACT for other codes

O C517 LOCATION IDENTIFICATION C O 3225 Place/location identification C an..25 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 3224 Place/location C an..70

O C519 RELATED LOCATION ONE IDENTIFICATION C O 3223 Related place/location one identification C an..25 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 3222 Related place/location one C an..70

O C553 RELATED LOCATION TWO IDENTIFICATION C O 3233 Related place/location two identification C an..25 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 3232 Related place/location two C an..70

X 5479 RELATION, CODED C an..3


70

GROUP : Group 02 : NAD - LOC - FII - SG3 - SG4 - SG5

Conditional group repeat : 99 SEGMENT : FII FINANCIAL INSTITUTION INFORMATION SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To identify an account and a related financial institution. NOTES :


R 3035 PARTY QUALIFIER M an..3 BF Beneficiary’s bank

RH Seller’s financial institution See code list EDIFACT for other codes

O C078 ACCOUNT IDENTIFICATION C O 3194 Account holder number C an..35 O 3192 Account holder name C an..35 O 3192 Account holder name C an..35 X 6345 Currency, coded C an..3

O C088 INSTITUTION IDENTIFICATION C O 3433 Institution name identification C an..11

O 1131 Code list qualifier C an..3 25 Bank identification

O 3055 Code list responsible agency, coded C an..3 17 Swift

O 3434 Institution branch number C an..17 X 1131 Code list qualifier C an..3 X 3055 Code list responsible agency, coded C an..3 O 3432 Institution name C an..70 O 3436 Institution branch place C an..70

X 3207 COUNTRY, CODED C an..3


71

GROUP : Group 03 : RFF - DTM

Conditional group repeat : 9999 SEGMENT : RFF REFERENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a reference. NOTES : This segment is used for referencing documents, relating to the party specified in the

NAD segment.


R C506 REFERENCE M R 1153 Reference qualifier M an..3 GN Government reference number

VA VAT registration number See code list EDIFACT for other codes

R 1154 Reference number C an..35 X 1156 Line number C an..6 X 4000 Reference version number C an..35


72

GROUP : Group 05: CTA - COM

Conditional group repeat : 5 SEGMENT : CTA CONTACT INFORMATION SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify a person or a department to whom communication should be directed.. NOTES :



R 3139 CONTACT FUNCTION, CODED C an..3 AD Accounting contact

IC Information contact NT Notification contact PD Purchasing contact SR Sales representative See code list EDIFACT for other codes.

R C056 DEPARTMENT OR EMPLOYEE, CODED C O 3413 Department or employee identification C an..17 O 3412 Department or employee C an..35


73

GROUP : Group 05: CTA - COM

Conditional group repeat : 5 SEGMENT : COM COMMUNICATION CONTACT SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To identify a communication number of a department or a person to whom

communication should be directed. NOTES :



R C076 COMMUNICATION CONTACT M R 3148 Communication number M an..512 R 3155 Communication channel qualifier M an..3 EM Electronic mail

FX Telefax TE Telephone TL Telex See code list EDIFACT for other codes


74

GROUP : Group 06: TAX - MOA - LOC

Conditional group repeat : 5 SEGMENT : TAX DUTY/TAX/FEE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify relevant duty/tax/fee information. NOTES : The Duty/tax/fee rate must be expressed in a data format n..7 and not as an..17.



R 5283 DUTY/TAX/FEE FUNCTION QUALIFIER C an..3 5 Customs duty

7 Tax See code list EDIFACT for other codes

O C241 DUTY/TAX/FEE TYPE C O 5153 Duty/tax/fee type, coded C an..3 VAT Value added tax

See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 5152 Duty/tax/fee type C an..35

X C533 DUTY/TAX/FEE ACCOUNT DETAIL C X 5289 Duty/tax/fee account identification M an..6 X 1131 Code list qualifier C an..3 X 3055 Code list responsible agency, coded C an..3

X 5286 DUTY/TAX/FEE ASSESSMENT BASIS C an..15

O C243 DUTY/TAX/FEE DETAIL C O 5279 Duty/tax/fee rate identification C an..7 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 5278 Duty/tax/fee rate C an..17 O 5273 Duty/tax/fee rate basis identification C an..12 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3

O 5305 DUTY/TAX/FEE CATEGORY, CODED C an..3 G Free import item, tax no charged

O Service outside scope of tax S Standard rate Z Zero rate goods See code list EDIFACT for other codes

O 3446 PARTY TAX IDENTIFICATION NUMBER C an..20


75

GROUP : Group 07: CUX – DTM

Conditional group repeat : 5 SEGMENT : CUX CURRENCIES SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify currencies used in the transaction and relevant details for the

rate of exchange. NOTES :



O C504 CURRENCIES DETAILS C R 6347 Currency details qualifier C an..3 2 Reference currency

5 Calculation base currency See code list EDIFACT for other codes

O 6345 Currency, coded C an..3 Iso standard 4217 - 3 digit code

O 6343 Currency qualifier C an..3 4 Invoicing currency

11 Payment currency 16 Tariff currency (Duty/tax/fee currency)

O 6348 Currency rate base C n..4

O C504 CURRENCIES DETAILS C R 6347 Currency details qualifier M an..3 3 Target currency

See code list EDIFACT for other codes O 6345 Currency, coded C an..3 O 6343 Currency qualifier C an..3 11 Payment currency

See code list EDIFACT for other codes O 6348 Currency rate base C n..4

O 5402 RATE OF EXCHANGE C n..12

X 6341 CURRENCY MARKET EXCHANGE, CODED C an..3


76

GROUP : Group 07: CUX - DTM

Conditional group repeat : 5 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time related to the rate of exchange. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 134 Rate of exchange date/time




77

GROUP : Group 08: PAT - DTM - PCD - MOA - PAI - FII

Conditional group repeat : 10 SEGMENT : PAT PAYMENT TERMS BASIS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the payment terms basis. NOTES :



R 4279 PAYMENT TERMS TYPE QUALIFIER O an..3 1 Basic

21 Payment by instalment 22 Discount 31 Late payment See code list EDIFACT for other codes

O C110 PAYMENT TERMS C R 4277 Terms of payment identification M an..17 CASH Payment on delivery

ULTIMO Payment by end of the month of delivery ULTIMO/nM Payment by end of the month of delivery plus n months CREDOC Documentary credit See UN recommendation 17

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 4276 Terms of payment C an..35 O 4276 Terms of payment C an..35

O C112 TERMS/TIME INFORMATION C R 2475 Payment time reference, coded M an..3 5 Date of invoice

29 Date of delivery See code list EDIFACT for other codes

O 2009 Time relation, coded C an..3 3 After reference

See code list EDIFACT for other codes O 2151 Type of period, coded C an..3 D Day

M Month W Week See code list EDIFACT for other codes

O 2152 Number of periods C n..3


78


Conditional group repeat : 10 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time, period. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 12 Terms discount due date

13 Terms net due date 140 Payment due date 171 Reference date/time See code list EDIFACT for other values




79


Conditional group repeat : 10 SEGMENT : PCD PERCENTAGE DETAILS SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To specify the discount, interest, penalty as well as instalment percentage. NOTES :


R C501 PERCENTAGE DETAILS M R 5245 Percentage qualifier M an..3 12 Discount

15 Penalty percentage See code list EDIFACT for other values

R 5482 Percentage C n..10 X 5249 Percentage basis, coded C an..3 X 1131 Code list qualifier C an..3 X 3055 Code list responsible agency, coded C an..3


80


Conditional group repeat : 10 SEGMENT : MOA MONETARY AMOUNT SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To specify amounts related to payment discount, penalties or instalments. NOTES :


R C516 MONETARY AMOUNT M R 5025 Monetary amount type qualifier M an..3 52 Discount amount


R 5004 Monetary amount C n..18 O 6345 Currency, coded C an..3 O 6343 Currency qualifier C an..3 X 4405 Status, coded C an..3


81

GROUP : Group 09: TDT – TSR - SG10 - SG11

Conditional group repeat : 10 SEGMENT : TDT DETAILS OF TRANSPORT SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the transport details such as mode of transport, means of transport, its

conveyance reference number and the identification of the means of transport. NOTES :



R 8051 TRANSPORT STAGE QUALIFIER M an..3 10 Pre-carriage transport

12 At departure 20 Main-carriage transport 30 On-carriage transport See code list EDIFACT for other codes

X 8028 CONVEYANCE REFERENCE NUMBER C an..17

R C220 MODE OF TRANSPORT C R 8067 Mode of transport, coded C an..3 10 Maritime

17 Unit load 20 Rail 30 Road 80 Inland waterway See code list EDIFACT for other codes

O 8066 Mode of transport C an..17

O C228 TRANSPORT MEANS C O 8179 Type of means of transport identification C an..8 O 8178 Type of means of transport C an..17

X C040 CARRIER C X 3127 Carrier identification C an..17 X 1131 Code list qualifier C an..3 X 3055 Code list responsible agency, coded C an..3 X 3128 Carrier name C an..35

X 8101 TRANSIT DIRECTION, CODED C an..3

X C401 EXCESS TRANSPORTATION INFORMATION C X 8457 Excess transportation reason, coded M an..3 X 8459 Excess transportation responsibility, coded M an..3 X 7130 Customer authorization number C an..17

O C222 TRANSPORT IDENTIFICATION C O 8213 Id of means of transport identification C an..9 X 1131 Code list qualifier C an..3 X 3055 Code list responsible agency, coded C an..3 X 8212 Id of means of transport C an..35 X 8453 Nationality of means of transport, coded C an..3

X 8281 TRANSPORT OWNERSHIP, CODED C an..3


82

GROUP : Group 10 : LOC - DTM

Conditional group repeat : 10 SEGMENT : LOC PLACE/LOCATION IDENTIFICATION SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify a country/place/location/related location one/related location two. NOTES :



R 3227 PLACE/LOCATION IDENTIFICATION M an..3 5 Place of departure

7 Place of delivery 8 Place of destination 9 Place/port of loading 11 Place/port of discharge 17 Border cross place 28 Country of destination See code list EDIFACT for other codes






83

GROUP : Group 12 : TOD - LOC

Conditional group repeat : 5 SEGMENT : TOD TERMS OF DELIVERY OR TRANSPORT SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify terms of delivery or transport. NOTES :



R 4055 TERMS OF DELIVERY OR TRANSPORT FUNCTION, CODED C an..3 5 Transport conditions

6 Delivery conditions

X 4215 TRANSPORT CHARGES METHOD OF PAYMENT, CODED C an..3

R C100 TERMS OF DELIVERY OR TRANSPORT C R 4053 Terms of delivery or transport , coded C an..3 Use the recommendation No 15 - incoterms 1990

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 6 UN/ECE

O 4052 Terms of delivery or transport C an..70 O 4052 Terms of delivery or transport C an..70


84

GROUP : Group 12 : TOD – LOC

Conditional group repeat : 5 SEGMENT : LOC PLACE/LOCATION IDENTIFICATION SEGMENT STATUS : Conditional segment repeat : 2 FUNCTION : To identify a country/place/location/related location one/related location two. NOTES :



R 3227 PLACE/LOCATION IDENTIFICATION M an..3 1 Place of terms of delivery






85

GROUP : Group 15: ALC - ALI – FTX - SG16 - SG17 - SG18 - SG19 - SG20 - SG21

Conditional group repeat : 9999 SEGMENT : ALC ALLOWANCE OR CHARGE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify allowance or charge details for the whole invoice. NOTES :



R 5463 ALLOWANCE OR CHARGE QUALIFIER M an..3 A Allowance

C Charge See code list EDIFACT for other codes.

O C552 ALLOWANCE/CHARGE INFORMATION C O 1230 Allowance or charge number C an..35 O 5189 Charge/allowance description, coded C an..3 See code list EDIFACT.

O 4471 SETTLEMENT, CODED C an..3

O 1227 CALCULATION SEQUENCE INDICATOR, CODED C an..3

O C214 SPECIAL SERVICES IDENTIFICATION C O 7161 Special services, coded C an..3 AA Advertising allowance

AAT Rush delivery ADT Pick-up CAC Cash discount CB Commission CD Car loading CT Contract allowance DI Discount DL Delivery EAA Early buy allowance FC Freight charge FI Finance charge IA Invoice adjustment IN Insurance IS Invoice services NAA Non-returnable container PAB Postage charge PI Pick-up allowance RAD Returnable container WH Warehousing See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 7160 Special service C an..35 O 7160 Special service C an..35


86

GROUP : Group 18: PCD - RNG

Conditional group repeat : 1 SEGMENT : PCD PERCENTAGE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify percentage information NOTES :



R C501 PERCENTAGE DETAILS M R 5245 Percentage qualifier M an..3 1 Allowance

2 Charge See code list EDIFACT for other codes.

R 5482 Percentage C n..8 O 5249 Percentage basis, coded C an..3 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3


87

GROUP : Group 19: MOA - RNG

Conditional group repeat : 2 SEGMENT : MOA MONETARY AMOUNT SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a monetary amount. NOTES :



R C516 MONETARY AMOUNT M R 5025 Monetary amount type qualifier M an..3 23 Charge amount

52 Discount amount

R 5004 Monetary amount C n..18 O 6345 Currency, coded C an..3 O 6343 Currency qualifier C an..3 O 4405 Status, coded C an..3


88

GROUP : Group 20 : RTE - RNG

Conditional group repeat : 1 SEGMENT : RTE RATE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the rate per unit and the basis for calculation. NOTES :



R C128 RATE DETAILS M R 5419 Rate type qualifier M an..3 1 Allowance rate

2 Charge rate

R 5420 Rate per unit M n..15 O 5284 Unit price basis C n..9 O 6411 Measure unit qualifier C an..3


89

GROUP : Group 21: TAX - MOA




R 5283 DUTY/TAX/FEE FUNCTION QUALIFIER C an..3 5 Customs duty



See code list EDIFACT




O C243 DUTY/TAX/FEE DETAIL C O 5279 Duty/tax/fee rate identification C an..7 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 5278 Duty/tax/fee rate C an..17 O 5273 Duty/tax/fee rate identification C an..12 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3


O Service outside scope of tax S Standard rate Z Zero rate goods See code list EDIFACT



90

GROUP : Group 23: AJT - FTX

Conditional group repeat : 1 SEGMENT : AJT ADJUSTMENT DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify the reason for an adjustment. NOTES :



R 4465 ADJUSTMENT REASON, CODED M an..3 3 Damaged goods

4 Short delivering 9 Invoice error 33 Late delivering See code list EDIFACT for other codes

O 1082 LINE ITEM NUMBER C an..6


91

GROUP : Group 23: AJT - FTX

Conditional group repeat : 1 SEGMENT : FTX FREE TEXT SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To provide free from or coded text information. NOTES : Only used for giving additional information on the adjustment.



R 4451 TEXT SUBJECT QUALIFIER M an..3 AAO Error description

ACE Dispute DAR Damage remarks See code list EDIFACT for other codes






92

3.5.3 Detailed segment description - Detail section GROUP : Group 25 : LIN - PIA - IMD - MEA - QTY - PCD - ALI - DTM - GIN - GIR -

QVR - EQD - FTX – DGS - SG26 - SG27 - SG28 - SG29 – SG30 – SG32 - SG33 - SG34 - SG38 - SG44 - SG46 - SG47 – SG48 Conditional group repeat : 9.999.999

SEGMENT : LIN LINE ITEM SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify a line item by the line number and configuration level. NOTES :



R 1082 LINE ITEM NUMBER C n..6

O 1229 ACTION REQUEST/NOTIFICATION, CODED C an..3

R C212 ITEM NUMBER IDENTIFICATION C R 7140 Item number C an..35 R 7143 Item number type, coded C an..3 IN Buyer's item number

SA Supplier's article number SN Serial number See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3

O C829 SUB-LINE INFORMATION C O 5495 Sub-line indicator, Coded C an..3 O 1082 Line item number C n..6

O 1222 CONFIGURATION LEVEL C n..2

O 7083 CONFIGURATION, CODED C an..3


93

GROUP : Group 25 : LIN - PIA - IMD - MEA - QTY - PCD - ALI - DTM - GIN - GIR -


SEGMENT : PIA ADDITIONAL PRODUCT ID SEGMENT STATUS : Conditional segment repeat : 25 FUNCTION : To specify additional or substitute item identification codes. NOTES :



R 4347 PRODUCT ID FUNCTION QUALIFIER M an..3 1 Additional identification

5 Product identification

R C212 ITEM NUMBER IDENTIFICATION M R 7140 Item number C an..35 R 7143 Item number type, coded C an..3 CV Custom article number (full code)

EF Material code GS General specification number HS Harmonised system (8 digit code) IN Buyer’s item number MF Manufacturer’s article number SA Supplier’s article number See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 91 Assigned by seller

92 Assigned by buyer not used for values of the code list EDIFACT.

O C212 ITEM NUMBER IDENTIFICATION C R 7140 Item number C an..35 R 7143 Item number type, coded C an..3 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3




94





95



SEGMENT : IMD ITEM DESCRIPTION SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To describe an item in either an industry or free format. NOTES :



O 7077 ITEM DESCRIPTION TYPE, CODED C an..3 B Code and text

C Code (from industry code list) F Free-form S Structured (from industry code list) X Semi-structured (code + text)

R 7081 ITEM CHARACTERISTIC , CODED C an..3 8 Product

12 Type and/or process 13 Quality 38 Grade 56 Special processing See code list EDIFACT for other codes

R C273 ITEM DESCRIPTION C R 7009 Item description identification C an..17 See Eurofer code lists or industry code lists for values

O 1131 Code list qualifier C an..3 Identification of the code list

O 3055 Code list responsible agency, coded C an..3 58 EUROFER

91 Assigned by seller or seller's agent 92 Assigned by byer or buyer's agent

O 7008 Item description C an..35 Plain language description

O 7008 Item description C an..35

O 7383 SURFACE/LAYER INDICATOR, CODED C an..3


96



SEGMENT : MEA MEASUREMENTS SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify physical measurements, including dimension tolerances, weights and

counts. NOTES :



R 6311 MEASUREMENT APPLICATION QUALIFIER M an..3 AAE Measurement

PD Physical dimensions (product ordered) WT Weight

R C502 MEASUREMENTS DETAILS C R 6313 Measurement dimension, coded C an..3 AAL Net weight

AR Area DI Diameter DP Depth ID Inside diameter G Gross weight HT Height LN Length dimension OD Outside diameter TH Thickness WD Width dimension WU Weight per unit length See code list EDIFACT for other codes

R 6321 Measurement significance, coded C an..3 3 Approximately

4 Equal to See code list EDIFACT for other codes

O 6155 Measurement attribute identification C an..17 X 6154 Measurement attribute C an..70

R C174 VALUE / RANGE C R 6411 Measure unit qualifier M an..3 KGM Kilogram

KL Kilogram/M MMT Millimetre MTK Square metre MTR Metre TNE Tonne See code list EDIFACT for other codes

O 6314 Measurement value C n..18 O 6162 Range minimum C n..18 O 6152 Range maximum C n..18 X 6432 Significant digits C n..2

O 7383 SURFACE/LAYER INDICATOR, CODED C an..3


97



SEGMENT : QTY QUANTITY SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify a pertinent quantity. NOTES :



R C186 QUANTITY DETAILS M R 6063 Quantity qualifier M an..3 12 Despatched quantity

47 Invoiced quantity See code list EDIFACT for other values

R 6060 Quantity M n..15 R 6411 Measure unit qualifier C an..3 KGM Kilogram

MTK Square metre MTR Metres PCE Pieces TNE Tonnes See code list EDIFACT for other values


98



SEGMENT : ALI ADDITIONAL INFORMATION ² SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To indicate that special conditions due to the origin preference are applicable. NOTES :


O 3239 COUNTRY OF ORIGIN, CODED C an..3

O 9213 TYPE OF DUTY REGIME, CODED C an..3

O 4183 SPECIAL CONDITIONS, CODED C an..3

X 4183 SPECIAL CONDITIONS, CODED C an..3





99



SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 35 FUNCTION : To specify date, and/or time, period related to the line item. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 11 Delivery date

94 Production/manufacture date See code list EDIFACT for other values

R 2380 Date/time/period C an..35 R 2379 Date/time/period format qualifier C an..3

102 CCYYMMDD See code list EDIFACT for other values


100



SEGMENT : GIN GOODS IDENTITY NUMBER SEGMENT STATUS : Conditional segment repeat : 1000 FUNCTION : To give specific identification numbers, either as single numbers or ranges, for the

physical units. NOTES :


R 7405 IDENTITY NUMBER QUALIFIER M an..3 BN Serial number

MF Piece number ML Marking label number See code list EDIFACT for other codes

R C208 IDENTITY NUMBER RANGE M R 7402 Identity number M an..35 O 7402 Identity number C an..35

O C208 IDENTITY NUMBER RANGE C O 7402 Identity number M an..35 O 7402 Identity number C an..35





101



SEGMENT : FTX FREE TEXT SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To provide free from or coded text information. NOTES :



R 4451 TEXT SUBJECT QUALIFIER M an..3 AAA Goods description

AAV Clearance invoice information ABL Government information DEL Delivery information REG Regulatory information See code list EDIFACT for other codes






102

GROUP : Group 26 : MOA - CUX

Conditional group repeat : 10 SEGMENT : MOA MONETARY AMOUNT SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a monetary amount relating to the product, e.g. item amount, insurance

value, customs value. NOTES :


R C516 MONETARY AMOUNT M R 5025 Monetary amount type qualifier M an..3 40 Customs value

157 Insurance value 203 Line item amount



103

GROUP : Group 28 : PRI - CUX - APR - RNG - DTM

Conditional group repeat : 25 SEGMENT : PRI PRICE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify price information. NOTES :


R C509 PRICE INFORMATION C R 5125 Price qualifier M an..3 AAA Calculation net

AAB Calculation gross INV Invoicing price See code list EDIFACT for other codes

R 5118 Price C n..15 O 5375 Price type, coded C an..3 CT Contract

PE Per each PK Per kilogram PT Per tonne QT Quoted See code list EDIFACT for other codes

O 5387 Price type qualifier C an..3 AAG Subject to price adjustment

AAK New price AAL Old price GRP Gross unit price NTP Net unit price See code list EDIFACT for other codes

O 5284 Unit price basis C n..9 O 6411 Measure unit qualifier C an..3 MTK Square metre

PCE Piece See code list EDIFACT for other codes

X 5213 SUB-LINE PRICE CHANGE, CODED C an..3


104

GROUP : Group 28 : PRI - CUX - APR - RNG - DTM

Conditional group repeat : 25 SEGMENT : CUX CURRENCIES SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To specify currencies used in the transaction and relevant details for the

rate of exchange. NOTES :



O C504 CURRENCIES DETAILS C R 6347 Currency details qualifier C an..3 2 Reference currency

5 Calculation base currency See code list EDIFACT for other codes

O 6345 Currency, coded C an..3 Iso standard 4217 - 3 digit code

O 6343 Currency qualifier C an..3 10 Pricing currency

O 6348 Currency rate base C n..4

O C504 CURRENCIES DETAILS C R 6347 Currency details qualifier M an..3 3 Target currency

See code list EDIFACT for other codes O 6345 Currency, coded C an..3 O 6343 Currency qualifier C an..3 10 Invoicing currency

See code list EDIFACT for other codes O 6348 Currency rate base C n..4

O 5402 RATE OF EXCHANGE C n..12

X 6341 CURRENCY MARKET EXCHANGE, CODED C an..3


105

GROUP : Group 29 : RFF – DTM

Conditional group repeat : 10 SEGMENT : RFF REFERENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a reference. NOTES : This segment is used for referencing documents, relating to all the despatched items

specified in the detail section.


R C506 REFERENCE M R 1153 Reference qualifier M an..3 AAB Proforma invoice number

AAC Documentary credit number AAK Despatch advice number AAM Waybill number ADA Buyer's item number AEP Project number AGE Agent reference number BM Bill of lading number CO Buyers order number CR Customer reference number CT Contract number EX Export license number IP Import license number LC Letter of credit LI Line item number OI Previous invoice number PK Packing list number PL Price list number POR Purchase order response number PR Price quote number VN Order number (Vendor) See code list EDIFACT for other codes

R 1154 Reference number C an..35 O 1156 Line number C an..6 O 4000 Reference version number C an..35


106


Conditional group repeat : 10 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time, period of the referenced document. NOTES : All specified dates should be in the format 'CCYYMMDD' unless all parties involved



R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 36 Expiry date

137 Document / message date/time 171 Reference date/time See code list EDIFACT for other values




107





R 5283 DUTY/TAX/FEE FUNCTION QUALIFIER M an..3 5 Customs duty












108


Conditional group repeat : 99 SEGMENT : MOA MONETARY AMOUNT SEGMENT STATUS : Conditional segment repeat : 1 FUNCTION : To specify a monetary amount relating to the product, e.g. item amount, insurance

value, customs value. NOTES :


R C516 MONETARY AMOUNT M R 5025 Monetary amount type qualifier M an..3 124 Tax amount



109

GROUP : Group 38: ALC - ALI - DTM - FTX - SG39 - SG40 - SG41 - SG42 - SG43

Conditional group repeat : 30 SEGMENT : ALC ALLOWANCE OR CHARGE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To identify allowance or charge details for the invoiced item. NOTES :



R 5463 ALLOWANCE OR CHARGE QUALIFIER M an..3 A Allowance

C Charge See code list EDIFACT for other codes.

O C552 ALLOWANCE/CHARGE INFORMATION C O 1230 Allowance or charge number C an..35 O 5189 Charge/allowance description, coded C an..3 See code list EDIFACT.

O 4471 SETTLEMENT, CODED C an..3

O 1227 CALCULATION SEQUENCE INDICATOR, CODED C an..3

O C214 SPECIAL SERVICES IDENTIFICATION C O 7161 Special services, coded C an..3 CB Commission

CT Contract allowance DI Discount FC Freight charge WH Warehousing See code list EDIFACT for other codes

O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 7160 Special service C an..35 O 7160 Special service C an..35


110

GROUP : Group 40: PCD - RNG

Conditional group repeat : 1 SEGMENT : PCD PERCENTAGE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify percentage information NOTES :



R C501 PERCENTAGE DETAILS M R 5245 Percentage qualifier M an..3 1 Allowance

2 Charge See code list EDIFACT for other codes.

R 5482 Percentage C n..10 O 5249 Percentage basis, coded C an..3 O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3


111

GROUP : Group 41: MOA - RNG

Conditional group repeat : 2 SEGMENT : MOA MONETARY AMOUNT SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a monetary amount. NOTES :



R C516 MONETARY AMOUNT M R 5025 Monetary amount type qualifier M an..3 23 Charge amount

52 Discount amount



112

GROUP : Group 42 : RTE - RNG

Conditional group repeat : 1 SEGMENT : RTE RATE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify the rate per unit and the basis for calculation. NOTES :



R C128 RATE DETAILS M R 5419 Rate type qualifier M an..3 1 Allowance rate

2 Charge rate

R 5420 Rate per unit M n..15 O 5284 Unit price basis C n..9 O 6411 Measure unit qualifier C an..3


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R 5283 DUTY/TAX/FEE FUNCTION QUALIFIER M an..3 5 Customs duty



See code list EDIFACT






O Service outside scope of tax S Standard rate Z Zero rate goods See code list EDIFACT



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3.5.4 Detailed segment description - Summary section GROUP : SEGMENT : UNS SECTION CONTROL SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : Service segment to separate Header, Detail and Summary sections of a message. NOTES : This segment would normally be added as part of the translation process. It has been



R 0081 SECTION IDENTIFICATION M an1 S Separates the detail from the summary section.


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GROUP : SEGMENT : CNT CONTROL SEGMENT STATUS : Conditional segment repeat : 10 FUNCTION : To provide control totals. NOTES :


R C270 CONTROL M R 6069 Control qualifier M an..3

2 Number of line items in the message 12 Invoice total amount See code list EDIFACT for other codes

R 6066 Control value M n..18 O 6411 Measure unit qualifier C an..3


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GROUP : Group 49 : MOA – SG50

Mandatory group repeat : 100 SEGMENT : MOA MONETARY AMOUNT SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a total amounts for the whole invoice such as message monetary amount,

message line item total amount, amount subject to tax, sub-total amounts prepaid, total prepaid amount.

NOTES :


R C516 MONETARY AMOUNT M R 5025 Monetary amount type qualifier M an..3 39 Total invoice amount

79 Total line items amount 109 Payment discount amount 125 Taxable amount 128 Total amount 136 Total invoice additional amount 176 Total duty/tax/fee amount See code list EDIFACT for other codes.



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GROUP : Group50 : RFF - DTM

Conditional group repeat : 1 SEGMENT : RFF REFERENCE SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify a reference. NOTES : This segment is used for referencing documents, relating to the amount specified in

the MOA segment.


R C506 REFERENCE M R 1153 Reference qualifier M an..3 PQ Payment reference


R 1154 Reference number C an..35 X 1156 Line number C an..6 X 4000 Reference version number C an..35


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Conditional group repeat : 1 SEGMENT : DTM DATE / TIME / PERIOD SEGMENT STATUS : Conditional segment repeat : 5 FUNCTION : To specify date, and/or time, period of the referenced document. NOTES : All specified dates/times should be in the format 'CCYYMMDD'/'hhmm' unless all

parties involved in the transaction agree that there is a functional requirement for an alternative format.


R C507 DATE/TIME/PERIOD M R 2005 Date/time/period qualifier M an..3 13 Terms net due date

171 Reference date/time See code list EDIFACT for other values




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Conditional group repeat : 10 SEGMENT : TAX DUTY/TAX/FEE DETAILS SEGMENT STATUS : Mandatory segment repeat : 1 FUNCTION : To specify tax totals for the invoice. NOTES : The Duty/tax/fee rate must be expressed in a data format n..7 and not as an..17



R 5283 DUTY/TAX/FEE FUNCTION QUALIFIER M an..3 7 Tax



See code list EDIFACT O 1131 Code list qualifier C an..3 O 3055 Code list responsible agency, coded C an..3 O 5152 Duty/tax/fee type C an..35








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GROUP : Group 51: TAX – MOA

Conditional group repeat : 10 SEGMENT : MOA MONETARY AMOUNT SEGMENT STATUS : Conditional segment repeat : 2 FUNCTION : To specify the summary amount for the tax specified in the TAX segment. NOTES :


R C516 MONETARY AMOUNT M R 5025 Monetary amount type qualifier M an..3 124 Tax amount

125 Taxable amount



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GROUP : SEGMENT : UNT MESSAGE HEADER SEGMENT STATUS : Mandatory 1 FUNCTION : Service segment ending a message, giving the totals number of segments. NOTES : This segment would normally be added as part of the translation process. It has been



R 0074 NUMBER OF SEGMENTS IN A MESSAGE M n..6

R 0062 MESSAGE REFERENCE NUMBER M an..14

Unique message number assigned by the sender


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4. ANNEXES 4.1. Recommendation on how to use the segments LIN, PIA, RFF and GIN

In the detail section of the invoice message the invoiced articles can be described in the segment group 25, triggered by the segment LIN. In this segment group related information to the articles, such as part number, order numbers given to a certain order by the buyer, seller, manufacturer, can be provided by using the segments LIN, PIA, RFF and GIN. To make it clear to the potential users of the message, Eurofer has decided to make a recommendation on how to use the segments LIN, PIA, RFF (in segment group 29) and GIN. The use of the segment LIN, PIA, RFF and GIN

- The segment LIN is used to identify a line of an invoice by its line number and, or by

an article defined by an order item/part number or product unit number as agreed between the partners.

- The segment PIA is used to provide additional product information linked to the article

defined in the LIN segment.

- The segment RFF is used to give additional references (e.g. contract number, letter of credit, export licence number, etc ...). In the case that the product unit number is given in the segment LIN, the segment RFF may also be used to give the Buyer's order item or line number.

- The segment GIN can be used to provide the product unit identity numbers if the

product unit identity number is not given in the LIN segment.


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In the table below an overview is given of the possible information that can be given in each of the segments. Segment LIN data element 7143 (Item number type, coded)

Segment PIA data element 7143 (Item number type, coded)

Segment RFF data element 1153 (Reference qualifier)

Segment GIN data element 7405 (Identity number qualifier)

- IN Buyer's item number IN Buyer's item number SA Supplier's article number

SA Supplier's article number

SN Serial number BN Serial number CV Customs article number EF Material code GS General specification no. HS Harmonised system MF Manufacturer's article no. ADA Buyer's reference no. CO Buyer's order number CR Customer's reference no CT Contract reference no. LI Line item number VN Order number (Vendor) MF Piece number. ML Marking label

number. Based on the inventory of possible information in the four segments, it is necessary to define when and where a common code be used. This means that a clarification must be given on the relationship of the following codes and segments :

1. Between segments LIN, PIA For the codes IN and SA. 2. Between segment LIN and segment GIN For the code SN in LIN and the code BN in GIN.


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4.1.1. The segment group 25 (triggered by the segment LIN) corresponds to an order item number / article number 4.1.1.1.In the LIN segment a unique invoice line number is given in data element 1082

(Line item number). In this case the following information, can be given in the segment PIA by using data elements 7143 (Item number type, coded) and 7140

(Item number) : - IN Buyer's item number - SA Supplier's article number

If the serial number of the product units is needed, this information must be provided in the segment GIN by using the data elements 7405 and 7402 : - BN Serial number. - MF Piece number - ML Marking label number

4.1.1.2.In the LIN segment if one of the following pieces of information is given by using data

elements 7143 and 7140: - IN Buyer's item number - SA Supplier's article number The other piece of information should be given in the segment PIA by using the data elements 7143 and 7140.

If the serial number of the product units is needed, this information must be provided in the segment GIN by using the data elements 7405 and 7402 : - BN Serial number. - MF Piece number - ML Marking label number

4.1.2. The segment group 25 (triggered by the segment LIN) corresponds to the product unit

In the LIN segment the product unit identification number is given by using the data elements 7143 and 7140: - SN Serial number.

In this case the following information, if needed is to be given in the segment PIA by using the data elements 7143 and 7140: - IN Buyer's item number - SA Supplier's article number


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5. EXAMPLES 5.1. Example of an invoice of British Steel

On the next pages an example is presented of the translation of a invoice from British Steel plc to the British Steel sales agent in Germany.

EDI message Information in the document and remarks

HEADER - SERVICE SEGMENT

UNH+ME000001+INVOIC:D:97A:UN' First message in an interchange of an invoice message.

HEADER SECTION BGM+380+11 8999+9' Invoice message with invoice number 118999. (Invoice No.) DTM+3:19970512:102' Date of the invoice message. DTM+131:19970512:102' Tax point date of the invoice. (Date/Tax Point) PAI+6:10:42' Payment instructions. (Remit to) FTX+PAC+++BLUME:EO462471/1' Shipping marks. (Shipping marks) RFF+CO:471/1' Customer order number (Customer Order No.) RFF+ON:122143' Seller’s Order No. (British Steel Order No.) NAD+SE++BRITISH STEEL PLC' SE is used for the seller. (British steel - Sections plates &

Commercial steels) LOC+9+:::MIDDLESBROUGH' Port of discharge. (Port of discharge) FII+RH+1601113+::::::CITIBANK:LONDON' Bank account number. (Remit to) RFF+VA:GB238712260' VAT number (British steel - Sections plates & Commercial steels) CTA+AD+:D. STURMAN' Invoice officer (Sales invoicing - export) NAD+BY+1093215::91' BY is used for the buyer. (Customer Account No.) NAD+CN++BRITISH STEEL BLUME:C/O FLUSHING HARBOUR:NETHERLANDS'

CN is used for the consignee. (Description - for delivery to)

LOC+11+:::FLUSHING' Port of discharge. (Port of discharge) RFF+VA:DE17072422 6' VAT number (Walter Blume - buyer) TAX+7+VAT++++Z’ VAT zero rate (% VAT) CUX+2:DEM:4’ Invoicing currency (Deutschmark) PAT+1+ULTIMO/1M’ The debtor is to pay on the last day of the month following the

month of delivery (Terms of payment) TDT+20++10++++:::ELKE VOY 435' Transport to buyer is done by vessel with reference number

ELKE VOY 435. (Vessel) TOD+6++DDU::6' Terms of delivery DDU. (Delivery terms) LOC+1+:::FLUSHING' Place of delivery. (Delivery terms)

DETAIL SECTION (Invoice item information) LIN+1' Invoiced line item. (Item) PIA+1+72163390' Tariff number. (Description) IMD+X+8+HEB 600::91:HEAVY STEEL H SECTIONS:H PROFILE EUROPEAN'

Product description. (Description)

IMD+F+13+:::EN10025:93 S235JRG2' Quality description. (Description) MEA+AAE+TH:4+MMT:300' Value of the thickness. (Description) MEA+AAE+WD:4+MMT:600' Value of the width. (Description) MEA+AAE+WU:4+KL:212' Value of the weight per unit length. (Description) MEA+AAE+LN:4+MMT:25700' Value of the length. (Length) MEA+AAE+SQ:4+PCE:2' Number of pieces. (Piece) QTY+47:10897:KGM' Invoiced quantity. (Weights tonnes) ALI+GB’ Country of origin. (United Kingdom origin and manufacture) MOA+203:8717.60’ Line item amount. (Value Deutschmark) PRI+INV:800.00:PT’ Price per tonne. (Rate D.EM per tonnes)


126


SUMMARY SECTION

UNS+S’ Service segment to separate detail from summary section. MOA+79:8717.60’ Total line items amount. (Total value) MOA+39:8717.60’ Total invoice amount. (Amount due) TAX+7+VAT+++0’ Tax rate. (% VAT ) MOA+124:0’ Tax amount. (VAT zero rated) UNT+042+ME000001' First message in an interchange of an invoice message.


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5.2. Example of an invoice of C.S.I. Planos

On the next pages an example is presented of the translation of an invoice of the steel company C.S.I..Planos. The invoice is made based on the coils delivered and not on the order or order item addressed in the order message. For a better understanding of the EDIFACT message, the example shows a unit price per tonne of 60.000 ESP.


HEADER - SERVICE SEGMENT

UNH+ME000002+INVOIC:D:97A:UN' Second message in the interchange is an invoice message.

HEADER SECTION BGM+380+ES199704XXXXX+9' Invoice message with invoice number ES199704XXXXX,.

(N°. FACTURA) DTM+3:19970418:102' Date of the invoice message. (FECHAS DE FACTURA) RFF+CO:212023' Customer order number (SU PEDIDO) RFF+CR:XXXXXAAAAADDDDD' Customer reference number (SU REFERENCIA) RFF+AAJ:695856' Delivery order number. (ORDEN DE SUMINISTRO) NAD+SE+++C.S.I. PLANOS, S.A.+PASEO DE LA CASTELLANA 91+MADRID++28046+ES'

SE is used for the seller. Normally to be given in coded form.

RFF+VA:ESA81045856' VAT number of the seller (N.I.F.) NAD+BY+999999::91' BY is used for the buyer. (N° CLIENTE) RFF+VA:ESA99999999' VAT number of the buyer (N.I.F.) TAX+7+VAT++++Z’ VAT zero rate (I.V.A.) CUX+2:ESP:4’ Invoicing currency (UNIDAD FACTURACION) PAT+1++5:3:D:30’ The debtor is to pay 30 days after the invoice date.

(FORMA DE PAGO) DTM+140:19970531:102' Ultimate payment due date. (FECHA VENCIMIENTO)

DETAIL SECTION (First invoice line item) LIN+1++SI781564:SN' Identification number of the first coil. (CODIGO BOBINA) IMD+C+8+640::91' The final product ordered by the buyer is given in a coded form by

the seller. (PRODUCTO) MEA+PD+DP:4+MMT:1.130' Value of the ordered thickness. (ESPESOR) MEA+PD+WD:4+MMT:1230.0' Value of the ordered width. (ANCHO) MEA+AAE+G:4+TNE:20.310' Value of the gross weight. (P.BRUTO ) MEA+AAE+SQ:4+PCE:1' Number of pieces. (Numero PIEZAS) QTY+47:20.180:TNE' Invoiced quantity is 20.180 tonnes. (N° UNIDADES DE

FACTURA) DTM+11:19970416:102' Despatch date . (FECHA EXPEDICION) MOA+203:1210800’ Line item amount. (IMPORTE) PRI+INV:60000:PT’ Price per tonne. (PRECIO) RFF+LI:708' Order line item number (POS) RFF+AAK:E4083699' Despatch advice number (NOTA ENVIO) RFF+PK:154534' Packing list number. (NUMERO DOCUMENTO)


128


DETAIL SECTION (Second invoice line item)

LIN+2++SI781570:SN' Identification number of the second coil. (CODIGO BOBINA) IMD+C+8+640::91' The final product ordered by the buyer is given in a coded form by

the seller. (PRODUCTO) MEA+PD+DP:4+MMT:0.130' Value of the ordered thickness. (ESPESOR) MEA+PD+WD:4+MMT:1230.0' Value of the ordered width. (ANCHO) MEA+AAE+G:4+TNE:20.330' Value of the gross weight. (P.BRUTO ) MEA+AAE+SQ:4+PCE:1' Number of pieces. (Numero PIEZAS) QTY+47:20.200:TNE' Invoiced quantity is 20.200 tonnes. (N° UNIDADES DE

FACTURA) DTM+11:19970416:102' Despatch date . (FECHA EXPEDICION) MOA+203:1212000’ Line item amount. (IMPORTE) PRI+INV:60000:PT’ Price per tonne. (PRECIO) RFF+LI:709' Order line item number (POS) RFF+AAK:E4083700' Despatch advice number (NOTA ENVIO) RFF+PK:154533' Packing list number. (NUMERO DOCUMENTO)

SUMMARY SECTION UNS+S’ Service segment to separate detail from summary section. MOA+79:2422800' Total line items amount. (TOTAL) MOA+39:2422800’ Total invoice amount. (TOTAL FACTURA) UNT+044+ME000002' Second message in an interchange of an invoice message.


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5.3. Example of an invoice of Oy Ostomet (Finland)

On the next pages an example is presented of the translation of an invoice of Oy Ostomet Ab in Finland. The headquarters of Oy Ostomet Ab had ordered two articles to its work situated in Turku from Tekoteräs Oy. The number of purchase order is 2752/91. The articles had been delivered on the 9th of December 1991 with the delivery number 9910786/13-1. The number of the invoice was 283687. There was a contract between the partners with contract number 0452/91. The article numbers of the ordered articles were A4863 and E3277 according the catalogue of the seller. The article E3277 have been tested. The testing was charged in the invoice. On the invoice a reference for the payment was specified.

Remark : The companies and article numbers of the example are not real.


HEADER - SERVICE SEGMENT UNH+ME000003+INVOIC:D:97A:UN' Third message in the interchange is an invoice message.

HEADER SECTION BGM+380+283687+9' Invoice message with invoice number 283687,.

(INVOICE NO.) DTM+3:19911209:102' Date of the invoice message. (DATE) FTX+TXD+++ALV-REK.’ Tax related information. RFF+CO:2752/91' Customer order number (YOUR ORDER NO.) RFF+CT:0452/91' Internal reference number of the seller

(OUR INTERNAL REFERENCE) RFF+CR:OV/867/13' Customer reference number (MARK) RFF+POR:910786/13' Order confirmation number. (ORDER CONFIRMATION NO.) RFF+PK:9910786/13-1' Consignment number. (CONSIGNMENT) RFF+PQ:283687006923509' Payment reference number. (VIITENUMEROA) NAD+BY+692350::91' BY is used for the buyer. (CUSTOMER NO.) NAD+SE+++TEKOTERÄS OY+ALASINTIE 6+TAMPERE++33820+FI'

SE is used for the seller. Normally to be given in coded form.

FII+RH+800950-1234567+PSPBFIHH:25:17::::PSP;HELSINKI 95’'

Bank account number of the seller. (TILINUMERO)

CTA+SR+:N.MATILLA’ Contact person. (REFERENCE) NAD+IV+++OSTOMET AB:PÄAKONTTORI+TEHTAANKATU 31+ESPOO++02170+FI'

IV is used for the invoicee. Normally to be given in coded form. (INVOICING ADDRESS)

NAD+CN+++OY OSTOMET AB:TURUN TEHDAS+TERÄSTIE 18+TURKU++20810+FI'

CN is used for the consignee. Normally to be given in coded form. (CONSIGNEE)

TAX+7+VAT+++:::22.0000+S’ Value added tax. (LVV) CUX+5:FIM:4’ Currency. (UNIT PRICE) PAT+1’ The debtor is requested to pay on the due date.

(DUE DATE OR DATE OF TERMS OF PAYMENT) DTM+13:19911223:102' Ultimate payment due date. (DUE DATE) PCD+15:18.0000 Penalty % for late payment. (TERMS OF PAYMENT) TDT+20++20’ Mode of transport. (JUNA) TOD+6++FOR’ Delivery conditions. (TERMS OF DELIVERY) LOC+1+:::TURKU’ Place of delivery. (TERMS OF DELIVERY)


130


DETAIL SECTION (First invoice line item)

LIN+1++A4863:SA' Identification number of the first article. (SPECIFICATION) IMD+C+35+332::91' The colour of the article. (second line of SPECIFICATION) MEA+AAE+TH+MMT:0.650' Value of the thickness. (third line of SPECIFACTION) MEA+AAE+WD+MMT:1500.000' Value of the width. (third line of SPECIFICATION) MEA+AAE+LN+MMT:2500.000' Value of the length. (third line of SPECIFICATION ) MEA+AAE+DS+MMT:1200.000' Distance between points. (third line of SPECIFICATION) QTY+47:15:PCE' Invoiced quantity is 15 pieces. (PCS) FTX+LIN+++HUOM! POSITION 001 ARTIKKELIA A4863 ON JÄÄNYT JÄLKITOIMITUKSEEN 5 KPL’

Supplementary line information . (FECHA EXPEDICION)

MOA+203:7800.00’ Line item amount. (TOTAL PRICE) PRI+INV:520.00:PCE’ Price per piece. (UNIT PRICE)

DETAIL SECTION (Second invoice line item) LIN+2++E3277:SA' Identification number of the first article. (SPECIFICATION) IMD+C+32+Z8::91' The specification of the test. (third line of SPECIFICATION) IMD+C+1+A14::91' The test certificate. (second line of SPECIFICATION) QTY+47:10:PCE' Invoiced quantity is 10 pieces. (PCS) MOA+203:4620.00’ Line item amount. (TOTAL PRICE) PRI+INV:432.00:PCE’ Price per piece. (UNIT PRICE) ALC+C+TESTAUSLISÄ++1+TAC’ Charge for the test and the certificate

(fourth line of SPECIFICATION) RTE+2:30.00:1:PCE’ Charge amount. (UNIT PRICE)

SUMMARY SECTION UNS+S’ Service segment to separate detail from summary section. MOA+79:12420.00' Total line items amount. (TOTAL) MOA+39:15152.40’ Total invoice amount. (TOTAL FACTURA) TAX+7+VAT+++:::22.0000+S’ Value added tax. (LVV) MOA+125:12420.00' Taxable amount. (YHTEENSÄ) MOA+124:2732.40’ Tax amount. (LVV) UNT+049+ME000003' Third message in an interchange of an invoice message.


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All information provided in this documentation is provided “as is” without any warranties of any kind including warranties of accuracy, fitness for a particular purpose, or non-infringement or intellectual property. EUROFER shall not be held responsible for any errors or any loss resulting from any use of this document or the specification herein. The materials contained in this document may be copied provided that ALL copies retain the copyright and any other proprietary notices contained on the materials. No material may be modified, edited or taken out of context such as its use creates a false or misleading statement or impression as to the positions, statements or actions of the publisher. ©2001 EUROFER. All rights reserved. All countries.

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INVOIC INVOICE MESSAGE - · PDF fileUN/EDIFACT D97.A INVOIC - Invoice message 2 INVOICE MESSAGE 0. INTRODUCTION This document provides the definition of the EUROFER subset of the INVOICE