Overview of the claim system
Lead partner and partner seminarSundsvall, Sweden5th February 2009
Maxi Nachtigall
The life circle of a project claim
Lead partner:
Receipt of Grant
Lead partner:
Allocation of Grant
Project partner:Receiving share of partnership Grant
NPP Secretariat:
Assessment of activity report
Managing Authority:
Completenessand Compilation Check
Managing Authority:
Decision of Payment
Certifying Authority:
Final Payment Check
Certifying Authority:
Payment (+payment notification)
1
3
2
Project partner:Statement of Expenditure +Documentation + Partner activity report
National controller:First level control
-Certificate of Expenditure-FLC checklist
Lead Partner:- Activity report - Project Claim-Partner’s COEs- COEs summary- FLC checklists
Proj partner:-Certificate of Expenditure + FLC checklist + transaction list + Partner activity report
1st stepProject partner:
Statement of Expenditure +Documentation + Partner activity report
National controller:First level control
-Certificate of Expenditure-FLC checklist
Lead Partner:- Activity report - Project Claim-Partner’s COEs- COEs summary- FLC checklists
Proj partner:-Certificate of Expenditure + FLC checklist + transaction list + Partner activity report
Project partner
Statement of Expenditure
To be supported by: Copies of invoices Partner activity report Other appropriate documentation (national controllers)
1 month estimated time of work
Project partner:Statement of Expenditure +Documentation + partner activity report
National controller Performance of 1st level of control on national level Certifying expenditures in accordance with:
Regulations of the European Commission NPP 2007-2013 Common Eligibility Rules National legislation
FLC checklist Issuing 1st level of control certificate: Certificate of Expenditure (COE)
Outline of eligible costs and deducted cost Sent to individual partner together with FLC checklist
2 months estimated time of work
List of national controllers in programme manual 6th version, part 4 Currently controllers for Finland, Northern Ireland, Ireland, Sweden,
Iceland, Norway, Faroe Islands and Greenland Currently no information about controllers for Scotland
National controller:First level control
-- Certificate of Expenditure-FLC checklist
Project partner
Receives partner’s Certificate of Expenditure and First Level Control Checklist from National controller
Sending partner documents to Lead partner Partner’s Certificate of Expenditure Partner’s FLC checklist Partner’s transaction list Partner activity report
Project partner:-Certificate of Expenditure + FLC checklist + transaction list + partner activity report
Lead partner Compilation of the Progress report
Reporting on activities, based on each partner’s activity report Activity report (template on www.northernperiphery.eu Examples of information and dissemination material
Financial reporting Project Claim
Including a Summary of Certificates of Expenditure Each partner’s Certificate of Expenditure Each partner’s FLC checklist
LP is the policeman in the partnership and should ensure that all costs certified by the project partners are related to activities outlined in the latest version of the application and any further decisions.
Progress report to be signed by authorised LP representative Original signed version and electronic copy to be sent to Programme Secretariat
Lead Partner:- Activity report - Project Claim-Partner’s COEs- COEs summary- FLC checklists
2nd step
NPP Secretariat:
Assessment of activity report
Managing Authority: Completness and Compilation Check
Managing Authority:
Decision of Payment
Certifying Authority:
Final Payment Check
Certifying Authority:
Payment (+payment notification)
Programme Secretariat
Assement of the activity report: Completeness of information Eligibility of activities carried out, if being in accordance with
application and decision.
Assessment of activity report will be sent to Managing Authority together with the claim
NPP Secretariat:
Assessment of activity report
Managing Authority
Completeness and compilation check Completeness of documents Correct compilation of claim documents Certification by national controller Calculate the amount to be paid on the basis of certified
expenditures
Issuing Decision of payment Forwarding the Decision of Payment to Certifying Authority
Managing Authority: Completenessand Compilation Check
Managing Authority:
Decision of Payment
Certifying Authority
Final payment check before transfer of programme funding Entitelement of final beneficiary to receive co-funding
Public match funding has to be paid out before a payment to a project can be made In first claim: exception from this rule can be applied
Payment and payment notification to Lead partner
Payment will be issued in accordance with grant contract and approved claim
Certifying Authority:
Final Payment Check
Certifying Authority:
Payment (+payment notification)
3rd steps
Lead partner:
Receipt of Grant
Lead partner:
Distribution of Grant
Project partner:Receiving share
of partnership Grant
Lead partner
Receipt of Grant Allocation of Grant to indivdual project partners
Individual share of partnership grant
Lead partner:
Receipt of Grant
Lead partner:
Allocation of Grant
Project partner:
Individual share of partnership Grant
Thank you for your attention