Overall technical progress of the project
Tatjana Anđelković
University of Nis Faculty of Science and Mathematics
NETCHEMTirana, July 3-4th 2019
Programme: Erasmus +
Key action: Cooperation for innovation and the exchange of good practices
Action: Capacity Building in Higher Education
Acronym: NETCHEM
Ref. No: 573885-EPP-1-2016-1-RS-EPPKA2-CBHE-JP
ICT Networking for Overcoming Technical and Social Barriers in Instrumental Analytical Chemistry Education
• The project eligibility period is extended to 14-04-2020.
• Still waiting for the official Amendment to Grant Agreement
NETCHEMTirana, July 3-4th 2019
Financial Audit
• From 8th till 12th July 2019 the Financial Audit is at UN
• This table indicates up to which Ref No. for all 5 budget headings the Financial Audit will check the documents in this first phase of control
JD ITR EQ Sub ConfUN 153 55 3 2UPMC 11 5UoG 28 14BUT 4 16CEA 12 3 UB 16 35 2UNS 51 55 3 1 12UNIKG 5 42 2AUT 9 34 2UT - 35 2ANL 7 12ESV - 13ZLT 24 11AQ 33 9
NETCHEMTirana, July 3-4th 2019
Recommendation that Financial Audit gave to previous project to UN as coordinator
• For documents that are not in English, at least keywords, dates, amounts and currencies should be translated in order to identify the type of the document and to assess their validity.
NETCHEMTirana, July 3-4th 2019
Staff Costs
Provide:
1. Join Declarations & Time Sheets
2. Proof of a formal contractual relationship with the beneficiary institution (AUT-)
3. Evidence of the completed work:
- link to the main documents produced during the working period (Links to deliverables.xlsx) or
- If document can not be provided brief report on the activities implemented by the staff member (Annex Q9 Work progress report template) upload in your INBOX
NETCHEMTirana, July 3-4th 2019
• In the ARCHIVE – General docs there is template: Links to deliverables.xlsx
• UNS+, UB+, UNIKG-, UoG-, BUT-, AUT+, UT+)
NETCHEMTirana, July 3-4th 2019
Travel Costs & Costs of Stay
Provide:
1. ITR with proof that travel took place: boarding passes, proof of attendance in meetings or events, agendas, minutes of meetings, tangible outputs/products.
2. If the travel did not take place by flight, please provide other proofs of transport (bus, train).
3. If the travel took place by car, please provide the explanation.
NETCHEMTirana, July 3-4th 2019
Equipment Costs
Provide:
1. The invoices (note that the order forms, pro-forma invoices, estimates are not considered as proof for expenditure)
2. Bank statements showing the corresponding payments
3. Documentation on the Tendering procedure for expenses exceeding 25.000€
• Tendering documents for Serbian universities is provided at UN
• Tendering documents for Albanian universities missing.
NETCHEMTirana, July 3-4th 2019
Equipment Costs
Provide:
4. The proof that the equipment is recorded in the inventory of the institution.
5. If you claim VAT in the financial statement as it represents a cost which cannot be recovered, please provide a legal document of the national authority of the concerned partner proving that VAT charged to the project cannot be recovered.
NETCHEMTirana, July 3-4th 2019
Subcontracting Costs
Provide:
1. Contracts
2. Invoices
3. Bank statements showing the corresponding payments
4. 3 offers for payments below 25.000 €
5. If you claim VAT in the financial statement as it represents a cost which cannot be recovered, please provide a legal document of the national authority of the concerned partner proving that VAT charged to the project cannot be recovered.
NETCHEMTirana, July 3-4th 2019
• Modified documents following this recommendations (ref. no. of document and page number in document) should be indicated by e-mail to [email protected] up to 09-07-
2019. at 17.00
• UN will print the modified documents and provide to
Financial Audit on 10-07-2019.
NETCHEMTirana, July 3-4th 2019
• According to the European Union Financial Regulation grants shall always involve co-financing. This means that the resources which are necessary to carry out the project shall not be provided entirely by the EU contribution.
• Contrary to Tempus the co-financing contribution provided by the partnership will not need to be justified or demonstrated at final report stage.
• Practically, this means that no proofs of expenditure or supporting documents will be required by the Agency.
NETCHEMTirana, July 3-4th 2019
• In practical terms, the implementation of the CBHE project may require other types of expenditures, not specifically foreseen and included in the budget of the grant (such as costs for dissemination, publishing, translation if not sub-contracted, overheads costs, bank fees etc.), that are supposed to be covered by co-financing. It is important to note that these expenditures covered by the co-financing will not be taken into account for the final calculation of the grant and therefore will not have any financial impact on it.
NETCHEMTirana, July 3-4th 2019
• The final financial statement will contain a dedicated section where co-financing will have to be reported.
• Follow the section from Aplication
NETCHEMTirana, July 3-4th 2019
Each institution should have at least 2-5 copies of printed material in its archive.
All this printed material will be exhibited during Final Conference in Belgrade
To start the revision of texts, proof, visual design, finalizing wrting some of
unfinished publications, printing from September 2019.
List of printed material according to Project Application1. Report for task 1.1. Report on EU Practice in using OER and Instrumental Analysis (101pg)
2. Report for task 1.2 Report on PC Practice in using OER and Instrumental Analysis (89pg)
3. Report for task 1.3. Assessment and proposal of procedures for using OER and Instrumental Analysis in EFSC
(64pg)
4. 2.1 Conceptual design of SQL system based on EFSC data (25pg)
5. 2.2 Guidelines for courses publishing by WARIAL networking (24pg)
6. 2.3 Guidelines for courses publishing by OER (110pg)
7. 2.4 Report on obtained equipment (63pg)
8. 2.5 Training material for usage of NETCHEM platform (training sessions at UoG, UB and UPMC) (95pg)
9. 3.1. Start version of SQL based system
10. 3.2. Optimized SQL based system
11. 3.3. Loading of data to SQL based system records
12. 3.4. SQL database interconnected with other NETICHEM OER components
13. DEV4: Catalogue of NETCHEM courses modernized with ICT oriented learning materials and tools
14. Remote Access Laboratory Guides
15. Summer School Proceedings
16. Final Conference Proceedings
17. Quality Control and Monitoring Manual (18pg)
18. Dissemination and Sustainability Plan (19 pg)
19. NETCHEM Project Management Program (34pg)
20. NETCHEM project - overviewNETCHEM
Tirana, July 3-4th 2019
Supporting documents for Subcontracting:
1. Three competitive offers (3 Pro Forma Invoices)
2. Bill of sale
3. VAT exclusion
4. Report from bank that transaction was made
All those documents put in one pdf with Ref Number for example: P1-Sub-001
Name, type and specification of the item to correspond with info available in the
Project application – the following slide.
NETCHEMTirana, July 3-4th 2019
WP1 sucbcontracting for WP1
101 pages
UPMC: 500 €
In progress
89 pages
Already distributed
UNS: 500 €
Finalized
64 pages
70 copies: 5 copies for 14 institutions
7€/copy
UN: 500 €
In progressNETCHEMTirana, July 3-4th 2019
WP2 sucbcontracting for WP2
25 pages
28 copies: 2 copies
for 14 institutions
3€/copy
UN: 90 €
24 pages
70 copies: 5 copies for 14
institutions
3€/copy
Instead of CEA UN: 400 €
110 pages
70 copies: 5 copies
for 14 institutions
6€/copy
UoG: 400 €
When filling in
Annex VI insert the
following:
Work package:
development
Nature, type and
specification of
the item: printing
and publishing
service for task 2.3
NETCHEMTirana, July 3-4th 2019
74 pages
70 copies: 5 copies for 14 institutions
7€/copy
UB: 500 €
When filling in Annex VI insert the
following:
Work package: development
Nature, type and specification of the
item: printing and publishing service
for task 2.5
NETCHEMTirana, July 3-4th 2019
64 pages
70 copies: 5 copies for 14 institutions
7€/copy
UT: 400 €
When filling in Annex VI insert the
following:
Work package: development
Nature, type and specification of the
item: printing and publishing service
for task 2.4
NETCHEMTirana, July 3-4th 2019
WP3 subcontracting for WP3
xx pages
28 copies: 2 copies
for 14 institutions
3€/copy
UN: 600 €
xx pages
28 copies: 2 copies
for 14 institutions
3€/copy
BUT: 600 €
xx pages
28 copies: 2 copies
for 14 institutions
3€/copy
CEA to UN: 400 €
xx pages
28 copies: 2 copies
for 14 institutions
3€/copy
UoG: 300 €
WP4 – subcontracting for WP4
UN will print: Catalogue of NETCHEM courses modernized with ICT oriented learning materials and tools
Up to 3000 €
When filling in Annex VI insert the following:
Work package: development
Nature, type and specification of the item: publishing book Catalogue of NETCHEM courses modernized with ICT
oriented learning materials and tools
UN, UNS, UNIKG, UT, AUT to print Remote Access Laboratory Guides (selection from)
http://www.netchem.ac.rs/documents/category/205-remote-access-laboratory-giuides
up to 400 €;
Work package: development
Nature, type and specification of the item: publishing and printing service for WP 4
BUT to print Remote Access Laboratory Guides all 53 exercises
28 copies: 2 - 5 copies for 14 institutions
http://www.netchem.ac.rs/documents/category/205-remote-access-laboratory-giuides
up to 400 € NETCHEMTirana, July 3-4th 2019
WP5 sucbcontracting
• There are no planned costs for Subcontracting within this WP.
NETCHEMTirana, July 3-4th 2019
WP6 sucbcontracting
UN Planned Spent
Promo material Planned: 4000 € Spent: 3417 € To be spent till the end of project583 €
Erasmus+
Summer School proceedings
Content:
- Introduction 2pg
- Scope of the School 2 pg
- Previous Schools 2 pg
- 24 lectures 24 x 16 pg
- 6 virtual labs x 2 pg
Approx. 400 pages B5 format
Each Virtual lab will comprise: extended abstract 2 pages
UN prints at least 200 copies for 2.500 €
Exhibition of printed material during Final Conference in Belgrade
in September 2019.
Distribution plan: UN – 20; UPMC- 4; UoG – 10; BUT – 10; CEA
– 6; UB – 16; UNS – 16; UNIKG – 16; AUT – 16; UT – 16; ANL –
10; ZLT – 6; ESV – 6; AQ – 16; UM – 6; Honorific Committie - 20
Erasmus+
NETCHEM Final Conference proceedings
• UB makes proceeding thesis: headings, content, length of chapters, visual design
• UB distributes the tasks among partners for collecting the material
• UB collects the information from all beneficiary institutions and associated partners
• UB makes the final version of NETCHEM Final Conference proceedings
• UN prints at least 100 copies for 1.400 €
• Exhibition of printed material during Final Conference in Belgrade.
• Distribution during NETCHEM Final Conference
NETCHEMTirana, July 3-4th 2019
WP7 subcontracting for WP7
1. Quality Control and Monitoring Manual (18pg) 2-5 copies each institution
should have in archive
2. Dissemination and Sustainability Plan (19 pg) 2-5 copies each institution
should have in archive
3. NETCHEM Project Management Program (34pg) 2-5 copies each
institution should have in archive
4. NETCHEM project - overviewNETCHEM
Tirana, July 3-4th 2019
CPD courses realised
P9 AUT Methods of sampling and preparation +
P9 AUT Sensory evaluation of food +
P6 UB Development of the method for determination of trihalomethanes in water by GC-MS +
P6 UB How to cleaner public areas - communal waste +
P6 UB Law on Chemicals - the impact of chemicals on humans and the environment +
P1 UN Virtual Learning Environment in University Laboratory Classes - 1 +
P1 UN Virtual Learning Environment in University Laboratory Classes - 2 +
P1 UN Virtual Learning Environment in University Laboratory Classes - 3 +
P8 UNIKG School of gas chromatography/mass spectrometry +
P8 UNIKG School of mass spectrometry of primary and secondary metabolites +
P8 UNIKG School of practical application of high performance liquid chromatography +
P7 UNS Creation of contemporarily designed courses based on the principle of constructive alignment
+
P7 UNS Passive sampling techniques for environmental media monitoring +
P7 UNS Kontrola kvaliteta metoda analize u gasnoj hromatografiji +
P10 UT Atomic spectroscopy for water analysis +
P10 UT Quality assurance of analytical results +
16 CPD courses in total
9 realised
NETCHEMTirana, July 3-4th 2019
A 4.8. Optimization of NETCHEM platform and courses based on the feed-back of enrolled participants (students, researchers, professionals)
• 1. Results of questionnaire for students about delivered courses by NETCHEM platform - data analysis by UN up to July 2019
• 2. Results of questionnaire for Summer School participants about delivered School by NETCHEM platform - data analysis by UN up to July 2019
• 4. Optimization of platform based on feedback up to August 2019
NETCHEMTirana, July 3-4th 2019
Accreditation of MSc and PhD courses
• Up to April 2020?
• UN will acreditate the courses
NETCHEMTirana, July 3-4th 2019
QA meetings for the whole project time - WP 5
Meeting Venue Date Realized Reports done
IQAT 1 (combined with activity 1.2 + PCT1 meeting)
P7-UNS (Serbia)
27/03/17 –29/03/17
YES YES
EQAT 1 (combined with activity 1.3)
P1-UN (Serbia)
24/04/17 –25/04/17
YES YES
IQAT 2 (combined with activity 2.1 + PCT2 meeting)
P13-ZLT (Serbia)
04/07/17 –05/07/17
YES YES
INTERPROJECT COACHING P9-AUT (Albania)
09/09/17 –13/09/17
YES YES
IQAT 3 P4-BUT (Czech)
16/10/18 –18/10/18
YES YES
EQAT 2(combined with INTERPROJECT COACHING)
P7-UNS (Serbia)
26/11/18 –27/11/18
YES NO !!!!!
IQAT 4 P8-UNIKG (Serbia)
24/01/19 –25/01/19
YES YES
EQAT 3 + IQAT 5 P4-BUT (Czech)
09/05/19 –10/05/19
YES No
IQAT 6 P10-UT (Albania)
03/07/19 –04/07/19
YES No
NETCHEMTirana, July 3-4th 2019
• Provide photos of dissemination material that Serbian and Albanian HEIs have made.
• Presentation in Thessaloniki by UNS will be sent.
• A brochure describing the project and its aims and outcomes to be published and distributed in Albanian (AUT and UT), Serbian (UNS and UB) and English.
• Responsible: UKING and UN
NETCHEMTirana, July 3-4th 2019
DISS 6.3: Workshops at each PC University Each PC institution should deliver 6 workshops.
Workshops held till May 2019
Till the end of project
UN 6
UB 4 2 more
UNS 6
UNIKG 6
UT 4 2 more
AUT 6
NETCHEMTirana, July 3-4th 2019
DISS 6.4: Open days at each PC University
Each PC institution should organize 1 Open day by the end of Project
DISS 6.5: Round tables at PC universities
Each PC institution should have 4 Round tables organized till the end of project
Goal: to explain the benefits of NETCHEM for business sector representatives
Open days
UN -
UB -
UNS + (2 days)
UNIKG +
UT +
AUT +
Round tables held till May 2019
Till the end of project
UN 2 2
UB 4 -
UNS 4 -
UNIKG 4 -
UT 4 -
AUT 3 1
NETCHEMTirana, July 3-4th 2019
DISS 6.6: International Summer School “Instrumental Analytical Techniques in Environment and Food Safety Control” at University of Nis
18. – 21. June 2019https://msss2019.netchem-eu.com/
Banner:
Deliverable: Summer School Proceeding (200 copies) funded by UN
Report about the School will be provided by UN
NETCHEMTirana, July 3-4th 2019
DISS6.8: Memorandum of utilization of NETCHEM platform
1st part of the document is in progress (Privileges and access authorization to NETCHEM platform for consortium members and stakeholders)
2nd part of document is finalized (Agreement on educational, scientific and technical cooperation)
DISS 6.7: Final Conference on EFSC on the NETCHEM platform at UB, 19. – 20. sept 2019
Deliverable: Conference Proceeding (100 copies) funded by UB
Responsible: UB – to organize the event; establish editorial board; make web-site
of the Conference; prepare and publish the proceeding
NETCHEMTirana, July 3-4th 2019
Meeting Venue Date Realised Reports done
PMT 1 P1-UN (Serbia)
09/01/17 –10/01/17
YES YES
PCT 1(combined with activity 1.2 + 5.1 + 7.2)
P7-UNS (Serbia)
27/03/17 –29/03/17
YES YES
PMT 2 + SC 1 P8-UNIKG (Serbia)
10/04/17 –11/04/17
YES YES
PCT 2(combined with activity 2.1 + 5.1)
P12-ESV (Serbia)
04/07/17 –05/07/17
YES YES
PCT 3 (combined with activity 2.5)
P6-UB (Serbia)
05/12/17 –08/12/17
YES YES
PMT 3 + SC 2 (combined with activity 4.1 + 4.2 + 4.4)
P4-BUT (Czech)
03/09/18 –06/09/18
YES YES
PCT 4 (combined with activity 3.2 + 5.1)
P4-BUT (Czech)
16/10/18 –18/10/18
YES YES
PCT 5 P6-UB (Serbia)
18/12/18 YES YES
PMT 4 + SC 3 (combined with activity 5.3)
P10-UT (Albania)
12/03/19 –13/03/19
YES PMT4 yes;
PCT 6 P8-UNIKG (Serbia)
24/06/19 YES No
Project management meetings for the whole project time - WP 7
NETCHEMTirana, July 3-4th 2019