www.humanbrainmapping.org/hbm2011
Centre des Congrès de QuébecJune 26-30, 2011
17th Annual Meeting of the Organization on Human Brain Mapping
Québec City, CanadaHBM 2011
exhibitor prospectus
Important DatesExhibit Application and Deposit Due April 29, 2011
Exhibit Fee Balance Due May 27, 2011
Dear Industry Professional,On behalf of the Organization for Human Brain
Mapping (OHBM), we invite you to participate in
our 17th Annual Meeting in Quebec City, Canada,
June 26-30, 2011 where you can showcase your
product or service by participating as an Exhibitor
and/or Corporate Sponsor. In both instances, you
will be able to interact with over 2,000 neuroscience
professionals from across the world that specialize
in neuro-imaging research.
The OHBM Annual Meeting brings together
professionals who want to keep abreast of industry
changes, new technologies and fresh ideas, and
who are typically decision-makers when it comes
to purchasing new equipment for brain imaging
laboratories. You’ll have ample opportunity to share
your expertise as you visit one-on-one with these key
decision makers.
This Exhibitor Prospectus details ways to secure your
booth at this “must attend” event. We encourage you
to act quickly — space is limited and last year was a
sell-out.
OHBM is also making it easier than ever for you to
become involved as an event sponsor. Our multi-level
approach is sure to fit your marketing needs as well
as your budget. Enclosed you will find information
highlighting the details of our Sponsorship Program.
We look forward to having you join us at the 2011
OHBM Annual Meeting! For further information
regarding Exhibiting or Sponsorship, contact Sam
Fortin at [email protected].
Sincerely,
Alain Dagher Heidi Johansen-Berg Scientific Program OHBM Council Chair Committee Chair
Julien Doyon Local Organizing Committee Chairinvitation
to exhibitors
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
Who We AreThe Organization for Human Brain Mapping (OHBM) is the primary international organization dedicated to
neuroimaging research. The organization was created
in 1995, and due to the explosion in the field of human
functional neuroimaging and its movement into the
scientific mainstream, it has evolved into one of the
largest organizations serving the Brain Mapping
community. One of the primary functions of the
organization is to provide an educational forum that
initiates the exchange of up-to-the-minute and
groundbreaking research across modalities exploring
Human Brain Mapping. It does this through a growing
membership and an annual conference held in differing
locations throughout the world.
With its tradition of alternating meetings between North
America, Asia and Europe, the meeting attracts between
2500-3000 attendees each year. The work presented
at the conference typically employs brain scanning
techniques such as magnetic resonance imaging, positron
emission tomography, SPECT or methods such as EEG,
MEG or Transcranial magnetic stimulation (TMS). Since
the human brain mapping field is cross-disciplinary,
OHBM members and attendees range from neurologists,
psychiatrists and psychologists to physicists, engineers,
and statisticians. Immense growth and dramatic new
findings continue to characterize the organization.
Meeting VenueThe 17th Annual Meeting of the Organization for Human
Brain Mapping will be held in Québec City, Canada at the
Centre des Congrès de Québec. Québec City, always
enchanting and filled with history, offers you a typical
European ambience brimming with romance and
joie-de-vivre. A fortified city bustling with activity and
culture, Québec City will charm you with its boutiques,
landscapes, people and countless culinary delights.
Surrounded by nature’s majestic beauty, this city boasts
a safe and exceptional quality of life.
ProgramThe Annual Meeting will have an extensive program of
local and international speakers, covering a wide range of
topics and issues, and specifically address the field of
human functional neuroimaging and its movement into
the scientific mainstream. The focus will be to gather
scientists and medical professionals using modern,
functional, brain mapping techniques such as PET, SPECT,
fMRI, EEG, MEG, optical imaging and neuroanatomical
tools for assessment of the functioning of the human
brain. It will include the applications of these techniques
to study brain implementation of sensory and motor
systems, vision, attention, memory and language in
normal and pathological states. For more information on
the scientific program please visit the conference website
at www.humanbrainmapping.org/HBM2011.
We invite companies that share our educational goals,
wish to have a presence in this fast-growing, dynamic
community of science and who want to have direct
contact with those who are pioneers in neuro-imaging to
consider partnering with us.
about hbm2011
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
$100,000 USD (Available November 1 – March 1 only)
As the OHBM’s PLATINUM LEVEL SUPPORTER, your
organization will receive extensive recognition and
exposure to your target market prior to, and throughout
the Annual Meeting, as well as having access to our
membership throughout the year. This is an exclusive
opportunity designed to create maximum exposure and
profile for the Platinum Supporter.
Unique Opportunity to Support Podcast Educational InitiativeThe Platinum Supporter will also have the exclusive
opportunity to support podcasting of the educational
courses and morning workshops. Acknowledgement
will be made at the beginning of each podcast and the
podcasts will reside for up to 6 months on the OHBM
website, the platinum supporter’s website, or both.
RecognitionOnsite and printed
• Inclusion of company name and logo in the
Annual Meeting Final Program
• Company logo on electronic title slides for the
Annual Meeting Opening and Closing Ceremonies
• Company logo on signage displayed throughout
the Annual Meeting venue
• Advertisement in the Annual Meeting Final Program
(full page)
• Recognition from the meeting chair during the
Opening and Closing Ceremonies
OHBM Website• Corporate logo featured on OHBM home page as our
Platinum Supporter
• Corporate logo and/or product logo featured on the
Supporter page of the Annual Meeting website with a
link to your website
Social Functions• Recognized as the exclusive supporter of the
Welcome Reception, Club Night Party or the
Leadership Dinner (Note: opportunity to host
Welcome Reception, Club Night Party or Leadership
Dinner will be made available to Gold Level
Supporters after March 1)
• Ten (10) complimentary invitations to the Welcome
Reception for company representatives
• Two (2) complimentary invitations to the Leadership
Dinner for company representatives
Priority Placement in Exhibition Hall• Platinum support purchases four (4) exhibit booths,
valued at $12,400 USD
Program CD• Company logo on the Annual Meeting CD
(Note: opportunity to support CD will be available to
Silver Level Supporters after May 1)
• Inclusion of a promotional flyer on the CD
Annual Meeting Complimentary Registration• Ten (10) complimentary registrations to the
Annual Meeting for all sessions including morning
workshops, post-meeting educational courses, and
all coffee breaks and poster socials (for supporting
company’s staff only)
• Access to Annual Meeting attendee list
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
platinumsupport opportunity
gold, silver & bronze support opportunities
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
Gold Supporter (2) Silver Supporter (3) Bronze Supporter $50,000 USD $30,000 USD $10,000 USD
The inclusion of your company name and
logo in the Final Annual Meeting Program
Exposure and acknowledgement as a
Supporter of the Annual Meeting in major
marketing activities and onsite signage
Inclusion of your logo and company name
on the Annual Meeting website with a link
to your own website
Company logo to appear on electronic
Supporter slides in Annual Meeting
Opening and Closing Sessions
Purchase of priority one (1) exhibit space
valued at $3,100 USD
Recognition during the Annual Meeting
opening and closing ceremony and at
appropriate times throughout the meeting
Complimentary Scientific Program
registration to the meeting for all sessions,
coffee breaks, and poster socials 4 2 1Complimentary invitation to the Welcome
Reception for company representatives 4 2 1Complimentary invitation to the Leadership
Dinner for company representatives 2 1
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
gold
silver
bronze
WELCOME RECEPTION – $50,000 USD
This event is open and complimentary to all meeting attendees. It offers a casual atmosphere for networking and collaboration and attracts over 2000 participants. Support of this event includes:
• Company logo on napkins provided by the supporting company
• Company logo on table and bar signs
CLUB NIGHT PARTY – $50,000 USD
This event is open and complimentary to all meeting attendees. It offers a casual atmosphere for networking and collaboration and attracts over 2000 participants. Support of this event includes:
• Company logo on napkins provided by the supporting company
• Company logo on table and bar signs
LEADERSHIP DINNER – $30,000 USD
Host this exclusive evening that brings together over 70 of the top leaders in the field of human brain mapping. Members of OHBM’s Council, Program Committee, Local Organizing Committee, our Talairach Lecturer and other key members of the Annual Meeting faculty will be invited to celebrate the success of the field and the Annual Meeting.
Support of this event includes:
• Two (2) additional invitations to the Leadership Dinner
• Company logo on the cocktail napkin provided by the supporting company
• Acknowledgment from the podium during dinner
COFFEE BREAK – $30,000 USD
Host a coffee break following the session of your choice. Over 2000 attendees will see your company’s name/logo on buffet signs and cocktail napkins provided by the supporting company.
INTERNET CAFÉ – $30,000 USD
Support assists the organization in offering complimentary wireless internet access to all meeting attendees in designated areas of the conference space. Support of this item includes:
• Company logo on the screensaver of all internet café workstations and on the login screen of wireless access
ANNUAL MEETING CD – $30,000 USD (plus products to be supplied)
All registered attendees will receive a copy of the abstracts from the 2011 meeting on CD. Support of this item includes:
• Company logo on CD (artwork and product to be approved by OHBM)
RELAxATION STATION – $30,000
Sponsor the Relaxation Station on the show floor and be a hero to attendees who can receive neck and back massages in the massage lounge. The Relaxation Station will help attendees feel more welcome, appreciated, refreshed, alert and energized. Sponsorship Includes:
• Corporate logo recognition in the Relaxation Station.
• Recognition of sponsorship in the Annual Meeting Program; on the OHBM website; and at the General Sessions.
• Sponsor can supply their own signature clothing such as a T-shirt or golf shirt for the massage therapists to wear.
• Sponsor can supply a voucher at an exhibit booth for attendees to redeem at the massage area.
MEETING PODCASTS – $10,000 USD
Support assists the organization in offering complimentary podcasts of the Tailarach Lecture, as well as the Keynote & Symposium Speakers, to all meeting attendees. Support of this item includes:
• Web banner (provided by supporting company) displayed on podcast home page
MEETING LANYARDS – $10,000 USD (plus products to be supplied)
All registered attendees will receive a name badge and lanyard which must be worn at all times during the meeting. Support of this item includes:
• Company logo on lanyard (artwork and product to be approved by OHBM)
POSTER SOCIAL – $10,000 USD
Host one of our popular poster socials. Over 2000 attendees will see your company’s name/logo on buffet signs and cocktail napkins provided by the supporting company.
MEETING PADS AND PENS – $10,000 USD (plus products to be supplied)
Your pads and pens will be distributed to all meeting attendees as a lasting reminder of the Annual Meeting. These items can have your company name/logo overprinted in accordance with OHBM’s standards.
E-POSTERS – $10,000 USD
OHBM will feature the top 300 posters at the conference as electronic posters viewable online. Your company name/logo will be displayed on the E-Posters homepage.
support opportunities, continued
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
INDUSTRY SPONSORED EVENTIf you are interested in hosting an Industry Sponsored Event
(i.e. reception or symposium) at the Annual Meeting, please go
to www.humanbrainmapping.org/HBM2011 for guidelines and
application. Industry Sponsored Events are assigned on
a first come first serve basis. Space is limited.
sponsorshipother opportunities
OTHER IDEAS?OHBM is open to discussing ways to tailor our sponsorship
program to meet your needs. If you have other financial support
ideas that you would like the OHBM Executive Office to consider,
please contact Sam Fortin at [email protected].
Exhibition HallThe Centre des Congrès de Québec has an excellent
conference facility with meeting rooms, exhibition areas,
and posters all in close proximity to one another. The
exhibit hall will host coffee breaks and be the main
networking area for attendees.
Booth InformationExhibition booths are 10’ x 10’ floor space. Walls,
furniture, signs and drayage may be ordered from GES
Canada at the exhibitors’ expense. Service kits will be
sent to exhibitors prior to the Meeting. Exhibitors are
required to place their orders in advance.
Note: A maximum of four 10’ x 10’ booths will be sold to
any single company unless space is available after the
application deadline of April 29, 2011. Space is limited,
so be sure to complete and return your application
immediately.
Benefits of Exhibiting• Exposure to over 2,000 leaders in neuro-imaging
research;
• Promotion as an exhibitor via company name and
description listed in the onsite program and OHBM
website;
• Attendee list provided in excel format, including names
and addresses, will be provided after the meeting.
Space AssignmentSpace is assigned on a point system. Points are rewarded
based on current and past sponsorship, the numbers of
years your company has attended the OHBM conference,
and the order in which applications are received.
Exhibit Hours – These hours are tentative; please check
the website to confirm.
Monday, June 27. . . . . . . . . . . . . . . . . .12:30 – 18:00
Tuesday, June 28 . . . . . . . . . . . . . . . . .12:30 – 20:30*
Wednesday, June 29. . . . . . . . . . . . . . .12:30 – 18:30
Thursday, June 30 . . . . . . . . . . . . . . . .12:30 – 19:30**
*Poster Reception from 19:30-20:30
**Farewell Poster Reception from 18:30-19:30exhibiting information
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
exhibiting information
Exhibitors can expect the largest number of attendees to
visit their booths during breaks and poster sessions. As a
courtesy to the registrants and fellow exhibitors, the OHBM
requires that your booth be opened on time each morning
and staffed during exhibit hours.
InstallationThe official decorator for the 2011 OHBM Meeting is GES
Canada. Installation hours are Sunday, June 26, 2011, from
12:00 – 18:00. A labor crew will be available during the
time of installation in accordance with advance orders.
Exhibitors are urged to order all services required in
advance. Installation must be completed in time for the
official opening, Monday, June 27, 2011 at 12:30.
DismantlingDismantling hours are Thursday, June 30th, from 19:30 –
22:30. Please note: No packing of equipment, literature, etc.
or dismantling of exhibits will be permitted until the official
closing time. At closing time, the GES Canada will return
all packing cases to exhibitors.
PaymentThe cost of each 10’ x 10’ booth is $3,100 USD payable to
the OHBM Executive Office. Application and deposit of
$2,000 USD per booth are due April 29, 2011. The balance
is due on or before May 27, 2011.
General Conduct of ExhibitorsThe purpose of the OHBM’s exhibit program is to further
the education of the registrants by providing an area for
exhibitors to present information on products or services
pertinent to their professional interest. The character of
exhibits is subject to the approval of the OHBM. The right
is reserved to refuse applications not meeting standards
required or expected, as well as the right to curtail
exhibitors or parts of exhibits, which reflect against the
character of the meeting.
Exhibit Personnel RegistrationRegistration will be located in the Main Lobby of the
Centre des Congres des Quebec (Level 2). All exhibitor
representatives must have a badge to enter the exhibit
area. Exhibitors will be allowed to register up to six
members of their firm for each booth space purchased.
Note: Any exhibitor who wishes to attend the scientific
program must complete the meeting registration form
and pay the meeting registration fee.
Rules and Regulations To view the full rules and regulations of exhibiting,
please visit our conference website at:
www.humanbrainmapping.org/HBM2011.
Scientific Program RegistrationAny exhibitor who wishes to attend the scientific
program must register online at
www.humanbrainmapping.org/HBM2011 and
pay the non-member meeting registration fee.
HousingPlease visit the OHBM 2011 conference website at
www.humanbrainmapping.org/HBM2011 for
hotel information.
Centre des Congrés de Québec 900, boul. René-Lévesque Est, 2e étage
Québec (Québec) G1R 2B5
Phone: 418 644-4000 / 1 888 679-4000 | Fax: 418 644-6455
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
exhibiting information, continued
2010 Corporate SponsorsSiemens Medical Solutions
Philips Medical Solutions
GE Healthcare
Brain Products GmbH
Wiley-Blackwell
Electrical Geodesics, Inc. (EGI)
Brain Innovation BV
2010 Exhibitor ListANT–Advanced Neuro Technology
Artinis Medical Systems B.V.
Avotec, Inc.
Brain Innovation BV
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
floor plan
400A400B400C
FE
D
B
Living roomCatering
100101
102103
104105
106107
108109
200201
202203
204205
206207
208209
300301
302303
304305
306307
308309
111
113
210211
212213
310
312
110311
Living roomCatering
LEGEND : - 40 booths 10' x 10' - 800 posterboards (1600 image areas)
Événement : Organization for human brain mapping
Endroit : Quebec City Convention Centre
Room 400ABC
Nom du dessin : Floor plan
Représentant : Sonia Villeneuve
Designer : N.M.
Dessiné le : December 2, 2010
Dossier PEP : 2011HUMAN-Q
Code Syspro : ---
Brain Products GmbH
Cambridge Research Systems
Compumedics Ltd
Electrical Geodesics, Inc. (EGI)
Elekta Oy
Elsevier Ltd.
Hitachi Medical Systems Europe
k_space
Mag Design and Engineering
Mega Electronics Ltd
MEGIS Software GmbH
NIRx Medical Technologies LLC
NITRC-Neuroimaging Informatics Tools
and Resources Clearinghouse
NordicNeuroLab
Osmic Enterprises, Inc.
Psychology Software Tools, Inc.
Resonance Technology
Rogue Research Inc.
SensoMotoric Instruments GmbH
Shimadzu Corporation
Siemens AG
Spring Solutions Limited
Springer-Verlag GmbH
SR Research Ltd
Wiley-Blackwell
Wisepress Ltd.
HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011
application exhibitor/sponsorship
Company Name
Contact Name
Address
City
State/Province
Postal/Zip Code
Country
Company Phone
Direct Phone
Fax
Website
Company Email
Direct Email
PLEASE NOTE: All acknowledgements of your company and listing of company name and address will be generated from the following information.
Please return the completed form by faxing to 952-545-6073, scanning to [email protected], or mailing to the address below.
OrganizatiOn fOr Human Brain maPPing 5841 Cedar Lake Road, Suite 204 | Minneapolis, MN 55416 | Phone: 952-646-2029 | Fax: 952-545-6073 | Email: [email protected]
Exhibiting
Total number of booths requested Booth # preferences (up to 6)
We do not wish to be near the following companies
amount to be charged on card
Deposit for each booth ($2,000) Full amount for each booth ($3,100) total Exhibit Booth amount
Payment InformationSponsorship Payment: A 50% non-refundable deposit must be received before this application will be processed. Balance to be paid by May 27, 2011.
Exhibit Payment: Exhibit Booth deposit is due by April 29, 2011. Balance to be paid by May 27, 2011.
tOtal amOunt DuE
We would like to use the following credit card for payment: Mastercard Visa AMEX
Credit Card No. Exp. Date Name on Card
Enclosed is our check made payable to OHBm Check #
We have read the rules and regulations and agree to observe and be bound by them.
Signature Date
Platinum Sponsor ($100,000)
Club Night Party ($50,000)
Welcome Reception ($50,000)
Leadership Dinner ($30,000)
Coffee Break ($30,000)
Internet Cafe ($30,000)
Relaxation Station ($30,000)
Annual Meeting CD ($30,000)
Meeting Podcasts ($10,000)
Meeting Lanyards ($10,000)
Poster Social ($10,000)
Meeting Pads and Pens ($10,000)
E-Posters ($10,000)
Sponsorship Opportunities
Platinum Sponsorship = $100,000 Gold Sponsorship = $50,000 Silver Sponsorship = $30,000 Bronze Sponsorship = $10,000
total Sponsorship amount