of the Organization on Human Brain Mapping Centre des ...€¦ · HBM 2011 Québec City, Canada exhibitor prospectus Important Dates ... • Inclusion of a promotional flyer on the

www.humanbrainmapping.org/hbm2011

Centre des Congrès de QuébecJune 26-30, 2011

17th Annual Meeting of the Organization on Human Brain Mapping

Québec City, CanadaHBM 2011

exhibitor prospectus

Important DatesExhibit Application and Deposit Due April 29, 2011

Exhibit Fee Balance Due May 27, 2011

Dear Industry Professional,On behalf of the Organization for Human Brain

Mapping (OHBM), we invite you to participate in

our 17th Annual Meeting in Quebec City, Canada,

June 26-30, 2011 where you can showcase your

product or service by participating as an Exhibitor

and/or Corporate Sponsor. In both instances, you

will be able to interact with over 2,000 neuroscience

professionals from across the world that specialize

in neuro-imaging research.

The OHBM Annual Meeting brings together

professionals who want to keep abreast of industry

changes, new technologies and fresh ideas, and

who are typically decision-makers when it comes

to purchasing new equipment for brain imaging

laboratories. You’ll have ample opportunity to share

your expertise as you visit one-on-one with these key

decision makers.

This Exhibitor Prospectus details ways to secure your

booth at this “must attend” event. We encourage you

to act quickly — space is limited and last year was a

sell-out.

OHBM is also making it easier than ever for you to

become involved as an event sponsor. Our multi-level

approach is sure to fit your marketing needs as well

as your budget. Enclosed you will find information

highlighting the details of our Sponsorship Program.

We look forward to having you join us at the 2011

OHBM Annual Meeting! For further information

regarding Exhibiting or Sponsorship, contact Sam

Fortin at [email protected].

Sincerely,

Alain Dagher Heidi Johansen-Berg Scientific Program OHBM Council Chair Committee Chair

Julien Doyon Local Organizing Committee Chairinvitation

to exhibitors

HBM 2011 Québec City, Canada www.humanbrainmapping.org/hbm2011

Who We AreThe Organization for Human Brain Mapping (OHBM) is the primary international organization dedicated to

neuroimaging research. The organization was created

in 1995, and due to the explosion in the field of human

functional neuroimaging and its movement into the

scientific mainstream, it has evolved into one of the

largest organizations serving the Brain Mapping

community. One of the primary functions of the

organization is to provide an educational forum that

initiates the exchange of up-to-the-minute and

groundbreaking research across modalities exploring

Human Brain Mapping. It does this through a growing

membership and an annual conference held in differing

locations throughout the world.

With its tradition of alternating meetings between North

America, Asia and Europe, the meeting attracts between

2500-3000 attendees each year. The work presented

at the conference typically employs brain scanning

techniques such as magnetic resonance imaging, positron

emission tomography, SPECT or methods such as EEG,

MEG or Transcranial magnetic stimulation (TMS). Since

the human brain mapping field is cross-disciplinary,

OHBM members and attendees range from neurologists,

psychiatrists and psychologists to physicists, engineers,

and statisticians. Immense growth and dramatic new

findings continue to characterize the organization.

Meeting VenueThe 17th Annual Meeting of the Organization for Human

Brain Mapping will be held in Québec City, Canada at the

Centre des Congrès de Québec. Québec City, always

enchanting and filled with history, offers you a typical

European ambience brimming with romance and

joie-de-vivre. A fortified city bustling with activity and

culture, Québec City will charm you with its boutiques,

landscapes, people and countless culinary delights.

Surrounded by nature’s majestic beauty, this city boasts

a safe and exceptional quality of life.

ProgramThe Annual Meeting will have an extensive program of

local and international speakers, covering a wide range of

topics and issues, and specifically address the field of

human functional neuroimaging and its movement into

the scientific mainstream. The focus will be to gather

scientists and medical professionals using modern,

functional, brain mapping techniques such as PET, SPECT,

fMRI, EEG, MEG, optical imaging and neuroanatomical

tools for assessment of the functioning of the human

brain. It will include the applications of these techniques

to study brain implementation of sensory and motor

systems, vision, attention, memory and language in

normal and pathological states. For more information on

the scientific program please visit the conference website

at www.humanbrainmapping.org/HBM2011.

We invite companies that share our educational goals,

wish to have a presence in this fast-growing, dynamic

community of science and who want to have direct

contact with those who are pioneers in neuro-imaging to

consider partnering with us.

about hbm2011


$100,000 USD (Available November 1 – March 1 only)

As the OHBM’s PLATINUM LEVEL SUPPORTER, your

organization will receive extensive recognition and

exposure to your target market prior to, and throughout

the Annual Meeting, as well as having access to our

membership throughout the year. This is an exclusive

opportunity designed to create maximum exposure and

profile for the Platinum Supporter.

Unique Opportunity to Support Podcast Educational InitiativeThe Platinum Supporter will also have the exclusive

opportunity to support podcasting of the educational

courses and morning workshops. Acknowledgement

will be made at the beginning of each podcast and the

podcasts will reside for up to 6 months on the OHBM

website, the platinum supporter’s website, or both.

RecognitionOnsite and printed

• Inclusion of company name and logo in the

Annual Meeting Final Program

• Company logo on electronic title slides for the

Annual Meeting Opening and Closing Ceremonies

• Company logo on signage displayed throughout

the Annual Meeting venue

• Advertisement in the Annual Meeting Final Program

(full page)

• Recognition from the meeting chair during the

Opening and Closing Ceremonies

OHBM Website• Corporate logo featured on OHBM home page as our

Platinum Supporter

• Corporate logo and/or product logo featured on the

Supporter page of the Annual Meeting website with a

link to your website

Social Functions• Recognized as the exclusive supporter of the

Welcome Reception, Club Night Party or the

Leadership Dinner (Note: opportunity to host

Welcome Reception, Club Night Party or Leadership

Dinner will be made available to Gold Level

Supporters after March 1)

• Ten (10) complimentary invitations to the Welcome

Reception for company representatives

• Two (2) complimentary invitations to the Leadership

Dinner for company representatives

Priority Placement in Exhibition Hall• Platinum support purchases four (4) exhibit booths,

valued at $12,400 USD

Program CD• Company logo on the Annual Meeting CD

(Note: opportunity to support CD will be available to

Silver Level Supporters after May 1)

• Inclusion of a promotional flyer on the CD

Annual Meeting Complimentary Registration• Ten (10) complimentary registrations to the

Annual Meeting for all sessions including morning

workshops, post-meeting educational courses, and

all coffee breaks and poster socials (for supporting

company’s staff only)

• Access to Annual Meeting attendee list


platinumsupport opportunity

gold, silver & bronze support opportunities


Gold Supporter (2) Silver Supporter (3) Bronze Supporter $50,000 USD $30,000 USD $10,000 USD

The inclusion of your company name and

logo in the Final Annual Meeting Program

Exposure and acknowledgement as a

Supporter of the Annual Meeting in major

marketing activities and onsite signage

Inclusion of your logo and company name

on the Annual Meeting website with a link

to your own website

Company logo to appear on electronic

Supporter slides in Annual Meeting

Opening and Closing Sessions

Purchase of priority one (1) exhibit space

valued at $3,100 USD

Recognition during the Annual Meeting

opening and closing ceremony and at

appropriate times throughout the meeting

Complimentary Scientific Program

registration to the meeting for all sessions,

coffee breaks, and poster socials 4 2 1Complimentary invitation to the Welcome

Reception for company representatives 4 2 1Complimentary invitation to the Leadership

Dinner for company representatives 2 1


gold

silver

bronze

WELCOME RECEPTION – $50,000 USD

This event is open and complimentary to all meeting attendees. It offers a casual atmosphere for networking and collaboration and attracts over 2000 participants. Support of this event includes:

• Company logo on napkins provided by the supporting company

• Company logo on table and bar signs

CLUB NIGHT PARTY – $50,000 USD

This event is open and complimentary to all meeting attendees. It offers a casual atmosphere for networking and collaboration and attracts over 2000 participants. Support of this event includes:

• Company logo on napkins provided by the supporting company

• Company logo on table and bar signs

LEADERSHIP DINNER – $30,000 USD

Host this exclusive evening that brings together over 70 of the top leaders in the field of human brain mapping. Members of OHBM’s Council, Program Committee, Local Organizing Committee, our Talairach Lecturer and other key members of the Annual Meeting faculty will be invited to celebrate the success of the field and the Annual Meeting.

Support of this event includes:

• Two (2) additional invitations to the Leadership Dinner

• Company logo on the cocktail napkin provided by the supporting company

• Acknowledgment from the podium during dinner

COFFEE BREAK – $30,000 USD

Host a coffee break following the session of your choice. Over 2000 attendees will see your company’s name/logo on buffet signs and cocktail napkins provided by the supporting company.

INTERNET CAFÉ – $30,000 USD

Support assists the organization in offering complimentary wireless internet access to all meeting attendees in designated areas of the conference space. Support of this item includes:

• Company logo on the screensaver of all internet café workstations and on the login screen of wireless access

ANNUAL MEETING CD – $30,000 USD (plus products to be supplied)

All registered attendees will receive a copy of the abstracts from the 2011 meeting on CD. Support of this item includes:

• Company logo on CD (artwork and product to be approved by OHBM)

RELAxATION STATION – $30,000

Sponsor the Relaxation Station on the show floor and be a hero to attendees who can receive neck and back massages in the massage lounge. The Relaxation Station will help attendees feel more welcome, appreciated, refreshed, alert and energized. Sponsorship Includes:

• Corporate logo recognition in the Relaxation Station.

• Recognition of sponsorship in the Annual Meeting Program; on the OHBM website; and at the General Sessions.

• Sponsor can supply their own signature clothing such as a T-shirt or golf shirt for the massage therapists to wear.

• Sponsor can supply a voucher at an exhibit booth for attendees to redeem at the massage area.

MEETING PODCASTS – $10,000 USD

Support assists the organization in offering complimentary podcasts of the Tailarach Lecture, as well as the Keynote & Symposium Speakers, to all meeting attendees. Support of this item includes:

• Web banner (provided by supporting company) displayed on podcast home page

MEETING LANYARDS – $10,000 USD (plus products to be supplied)

All registered attendees will receive a name badge and lanyard which must be worn at all times during the meeting. Support of this item includes:

• Company logo on lanyard (artwork and product to be approved by OHBM)

POSTER SOCIAL – $10,000 USD

Host one of our popular poster socials. Over 2000 attendees will see your company’s name/logo on buffet signs and cocktail napkins provided by the supporting company.

MEETING PADS AND PENS – $10,000 USD (plus products to be supplied)

Your pads and pens will be distributed to all meeting attendees as a lasting reminder of the Annual Meeting. These items can have your company name/logo overprinted in accordance with OHBM’s standards.

E-POSTERS – $10,000 USD

OHBM will feature the top 300 posters at the conference as electronic posters viewable online. Your company name/logo will be displayed on the E-Posters homepage.

support opportunities, continued


INDUSTRY SPONSORED EVENTIf you are interested in hosting an Industry Sponsored Event

(i.e. reception or symposium) at the Annual Meeting, please go

to www.humanbrainmapping.org/HBM2011 for guidelines and

application. Industry Sponsored Events are assigned on

a first come first serve basis. Space is limited.

sponsorshipother opportunities

OTHER IDEAS?OHBM is open to discussing ways to tailor our sponsorship

program to meet your needs. If you have other financial support

ideas that you would like the OHBM Executive Office to consider,

please contact Sam Fortin at [email protected].

Exhibition HallThe Centre des Congrès de Québec has an excellent

conference facility with meeting rooms, exhibition areas,

and posters all in close proximity to one another. The

exhibit hall will host coffee breaks and be the main

networking area for attendees.

Booth InformationExhibition booths are 10’ x 10’ floor space. Walls,

furniture, signs and drayage may be ordered from GES

Canada at the exhibitors’ expense. Service kits will be

sent to exhibitors prior to the Meeting. Exhibitors are

required to place their orders in advance.

Note: A maximum of four 10’ x 10’ booths will be sold to

any single company unless space is available after the

application deadline of April 29, 2011. Space is limited,

so be sure to complete and return your application

immediately.

Benefits of Exhibiting• Exposure to over 2,000 leaders in neuro-imaging

research;

• Promotion as an exhibitor via company name and

description listed in the onsite program and OHBM

website;

• Attendee list provided in excel format, including names

and addresses, will be provided after the meeting.

Space AssignmentSpace is assigned on a point system. Points are rewarded

based on current and past sponsorship, the numbers of

years your company has attended the OHBM conference,

and the order in which applications are received.

Exhibit Hours – These hours are tentative; please check

the website to confirm.

Monday, June 27. . . . . . . . . . . . . . . . . .12:30 – 18:00

Tuesday, June 28 . . . . . . . . . . . . . . . . .12:30 – 20:30*

Wednesday, June 29. . . . . . . . . . . . . . .12:30 – 18:30

Thursday, June 30 . . . . . . . . . . . . . . . .12:30 – 19:30**

*Poster Reception from 19:30-20:30

**Farewell Poster Reception from 18:30-19:30exhibiting information


exhibiting information

Exhibitors can expect the largest number of attendees to

visit their booths during breaks and poster sessions. As a

courtesy to the registrants and fellow exhibitors, the OHBM

requires that your booth be opened on time each morning

and staffed during exhibit hours.

InstallationThe official decorator for the 2011 OHBM Meeting is GES

Canada. Installation hours are Sunday, June 26, 2011, from

12:00 – 18:00. A labor crew will be available during the

time of installation in accordance with advance orders.

Exhibitors are urged to order all services required in

advance. Installation must be completed in time for the

official opening, Monday, June 27, 2011 at 12:30.

DismantlingDismantling hours are Thursday, June 30th, from 19:30 –

22:30. Please note: No packing of equipment, literature, etc.

or dismantling of exhibits will be permitted until the official

closing time. At closing time, the GES Canada will return

all packing cases to exhibitors.

PaymentThe cost of each 10’ x 10’ booth is $3,100 USD payable to

the OHBM Executive Office. Application and deposit of

$2,000 USD per booth are due April 29, 2011. The balance

is due on or before May 27, 2011.

General Conduct of ExhibitorsThe purpose of the OHBM’s exhibit program is to further

the education of the registrants by providing an area for

exhibitors to present information on products or services

pertinent to their professional interest. The character of

exhibits is subject to the approval of the OHBM. The right

is reserved to refuse applications not meeting standards

required or expected, as well as the right to curtail

exhibitors or parts of exhibits, which reflect against the

character of the meeting.

Exhibit Personnel RegistrationRegistration will be located in the Main Lobby of the

Centre des Congres des Quebec (Level 2). All exhibitor

representatives must have a badge to enter the exhibit

area. Exhibitors will be allowed to register up to six

members of their firm for each booth space purchased.

Note: Any exhibitor who wishes to attend the scientific

program must complete the meeting registration form

and pay the meeting registration fee.

Rules and Regulations To view the full rules and regulations of exhibiting,

please visit our conference website at:

www.humanbrainmapping.org/HBM2011.

Scientific Program RegistrationAny exhibitor who wishes to attend the scientific

program must register online at

www.humanbrainmapping.org/HBM2011 and

pay the non-member meeting registration fee.

HousingPlease visit the OHBM 2011 conference website at

www.humanbrainmapping.org/HBM2011 for

hotel information.

Centre des Congrés de Québec 900, boul. René-Lévesque Est, 2e étage

Québec (Québec) G1R 2B5

Phone: 418 644-4000 / 1 888 679-4000 | Fax: 418 644-6455


exhibiting information, continued

2010 Corporate SponsorsSiemens Medical Solutions

Philips Medical Solutions

GE Healthcare

Brain Products GmbH

Wiley-Blackwell

Electrical Geodesics, Inc. (EGI)

Brain Innovation BV

2010 Exhibitor ListANT–Advanced Neuro Technology

Artinis Medical Systems B.V.

Avotec, Inc.

Brain Innovation BV


floor plan

400A400B400C

FE

D

B

Living roomCatering

100101

102103

104105

106107

108109

200201

202203

204205

206207

208209

300301

302303

304305

306307

308309

111

113

210211

212213

310

312

110311

Living roomCatering

LEGEND : - 40 booths 10' x 10' - 800 posterboards (1600 image areas)

Événement : Organization for human brain mapping

Endroit : Quebec City Convention Centre

Room 400ABC

Nom du dessin : Floor plan

Représentant : Sonia Villeneuve

Designer : N.M.

Dessiné le : December 2, 2010

Dossier PEP : 2011HUMAN-Q

Code Syspro : ---

Brain Products GmbH

Cambridge Research Systems

Compumedics Ltd

Electrical Geodesics, Inc. (EGI)

Elekta Oy

Elsevier Ltd.

Hitachi Medical Systems Europe

k_space

Mag Design and Engineering

Mega Electronics Ltd

MEGIS Software GmbH

NIRx Medical Technologies LLC

NITRC-Neuroimaging Informatics Tools

and Resources Clearinghouse

NordicNeuroLab

Osmic Enterprises, Inc.

Psychology Software Tools, Inc.

Resonance Technology

Rogue Research Inc.

SensoMotoric Instruments GmbH

Shimadzu Corporation

Siemens AG

Spring Solutions Limited

Springer-Verlag GmbH

SR Research Ltd

Wiley-Blackwell

Wisepress Ltd.


application exhibitor/sponsorship

Company Name

Contact Name

Address

City

State/Province

Postal/Zip Code

Country

Company Phone

Direct Phone

Fax

Website

Company Email

Direct Email

PLEASE NOTE: All acknowledgements of your company and listing of company name and address will be generated from the following information.

Please return the completed form by faxing to 952-545-6073, scanning to [email protected], or mailing to the address below.

OrganizatiOn fOr Human Brain maPPing 5841 Cedar Lake Road, Suite 204 | Minneapolis, MN 55416 | Phone: 952-646-2029 | Fax: 952-545-6073 | Email: [email protected]

Exhibiting

Total number of booths requested Booth # preferences (up to 6)

We do not wish to be near the following companies

amount to be charged on card

Deposit for each booth ($2,000) Full amount for each booth ($3,100) total Exhibit Booth amount

Payment InformationSponsorship Payment: A 50% non-refundable deposit must be received before this application will be processed. Balance to be paid by May 27, 2011.

Exhibit Payment: Exhibit Booth deposit is due by April 29, 2011. Balance to be paid by May 27, 2011.

tOtal amOunt DuE

We would like to use the following credit card for payment: Mastercard Visa AMEX

Credit Card No. Exp. Date Name on Card

Enclosed is our check made payable to OHBm Check #

We have read the rules and regulations and agree to observe and be bound by them.

Signature Date

Platinum Sponsor ($100,000)

Club Night Party ($50,000)

Welcome Reception ($50,000)

Leadership Dinner ($30,000)

Coffee Break ($30,000)

Internet Cafe ($30,000)

Relaxation Station ($30,000)

Annual Meeting CD ($30,000)

Meeting Podcasts ($10,000)

Meeting Lanyards ($10,000)

Poster Social ($10,000)

Meeting Pads and Pens ($10,000)

E-Posters ($10,000)

Sponsorship Opportunities

Platinum Sponsorship = $100,000 Gold Sponsorship = $50,000 Silver Sponsorship = $30,000 Bronze Sponsorship = $10,000

total Sponsorship amount

Documents

of the Organization on Human Brain Mapping Centre des ...€¦ · HBM 2011 Québec City, Canada exhibitor prospectus Important Dates ... • Inclusion of a promotional flyer on the