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CARE OF SUPPLIES IN STORAGE (COSIS)
Presented by:Michelle DangNAVICP-M 0771 December 2009
Ready. Resourceful. Responsive!
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POLICY DRIVER
DoD Directive 4140.1-R, DoD Supply Chain Material Management Regulation (aka “The Super Reg”)
DLAI 4145.4/AR 740-3/AFJMAN 23-231/NAVSUPINST 4400.100/MCO 4450.15 Stock Readiness Instruction
NAVY Technical Warrant for the Packaging, Handling, Storage and Transportation (PHS&T)
COSIS Program
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DoD Stock Readiness Program
DLAI 4145.4/AR 740-3/AFJMAN 23-231/NAVSUPINST 4400.100/MCO 4450.15 Stock Readiness Instruction
Stock Readiness – DoD program assuring: Proper condition of materiel in storage Adequate packaging protection to prevent degradation
Stock Readiness includes: In-storage inspections, minor repair, testing, and
packaging aspects associated with these efforts
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NAVICP COSIS Program
Care of Supplies in Storage is a Navy program and management system that ensures material is stored and maintained in a ready-for-issue condition and to prevent further deterioration of unserviceable material.
Reduce Repair Turn Around Time (RTAT)
Reduce new procurement by extending the life of the assets
Proactive vs. Reactive COSIS
Look for problematic areas and trends
NAVICP provides reimbursable COSIS funding to repackage and preserve material in storage
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What to Look For
Obvious problems that would compromise the protection of the asset and/or prevent the asset from being issued.
Container damaged or deteriorated Sealing defective Special markings omitted, illegible, or incorrect No packaging (bare item) Stapling, nailing, strapping, banding improper,
or inadequate General appearance (dirt, moisture, fungus,
mildew, rot, infestation, or water damage) Expired Shelf-Life date Humidity Indicator expired
Routine COSIS may reveal the need for additional COSIS work
Responsive!
Ready!
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Reporting of COSIS
DD Form 1225 - used to report COSIS discrepancies and request funding to correct them
Navy COSIS Spreadsheet – for Navy Sites’ usage. Benefits include:
Condensed, simplified version of the DD1225 Electronically and e-mailed to NAVICP COSIS PM Uploaded to COSIS database
Repackaging costs and POC information are important
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NAVICP COSIS Database
Simplifies Data Analysis
Pinpoints Deficiencies
Provides Metrics and Reports
Enhances Financial Controls
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COSIS Site Visit Process
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Site Selection Criteria
Queried the COSIS sites with highest quantity of N32/N35 assets from the Master Data File (MDF)
Sites with high rate of DD 1225’s submission and/or WebSDR 364’s (Supply Discrepancy Report)
Sites have not been visited in recent years
Pick out top 5-7 candidates per fiscal year
FY09 Site Visits: DDNV, DDDC, DDJF, DDWG, DDBC
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NIIN Selection Criteria
N32 - Philadelphia managed items
N35 - Mechanicsburg managed items
High demand/low dollar value items
Low demand/high dollar value items
Assets with conflicted condition codes
Assets with conflicted Shelf Life codes
Assets with Method of Preservation 50
NIINs added during site walk through
IM input solicited
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Site Visit Review Process
In-Brief (before item review): Purpose for site visit
intended to assist and train rather than inspect
Ensure Navy’s managed items are properly packaged, stored, and shipped per MIL-STD 2073 requirements
Physical item review
Out-Brief (after item review): Inform all findings, discrepancies
Arrange On-Site training with a TARP rep if necessary
Post Site Visit:
Data analysis, list of action items
Cost estimate, funding
Follow up
An Assist Visit; Not an inspection! Information kept at
site level.
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Discrepancies
Top Six Discrepancies Found (by percentage)
Packaging – 33%
Preservation – 15%
Label Marking – 11%
Shelf Life – 11%
Condition Code – 8%
Humidity – 6%
Other – 16%
Historical COSIS discrepancy categories
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FY’09 ROI
FY09 NAVICP COSIS program dataNAVICP COSIS program costs: $700kRange of NIINs reviewed: 7,277Number of NIINs reviewed: 73,688Total replacement value: $155.5 M
ROI:
222:1
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COSIS Reimbursable Funding Process
Storage site submits funding requests
Via DD1225’s or Navy COSIS spreadsheet to COSIS Program Manager (PM) with cost estimate
Provides an activity Financial POC, phone number and UIC for funding.
The COSIS PM approves/disapproves request.
COSIS PM emails approved funding via NAVCOMPT Form 2276A or MIPR
When the storage site has performed the work, actual cost will be provided to the COSIS PM for update.
NAVICP COSIS Program Manager – Michelle DangPhone: 717-605-1822 DSN: 430Fax: 717-605-7686Email: [email protected]
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TO BE CONTINUED
COSIS of the Future
Presented by:
Richard Sheriff & Frank Magnifico