Mount Scio Road Storage Facility
Fellowship Consulting Eider Hernandez Jamie Hookey Stephen Reid Joshua Butler
MUN Facilities Management Jason Daniels P. Eng., M.A.Sc., P.M.P Scott Hills P.Eng.
February 4th, 2013 Engineering 8700 S. Bruneau
i | P a g e
Letter of Submittal Fellowship Consulting Memorial University of Newfoundland St. John’s, NL A1B 3X5 January 28, 2013
Facilities Management Project Plan Memorial University of Newfoundland St. John’s, NL A1B 3X5
Dear Facilities Management:
This correspondence outlines the complete scope of work you requested, including
objectives, schedules, deliverables, procedures, identification of responsibilities, and
estimated fees.
Construction of a warehouse facility for storage of documents and other forms of
records at the Mount Scio, Memorial University owned location. The warehouse facility
must have a potential of expansion and will include the need for occupancy on a semi-
permanent basis. The construction of this warehouse facility will provide short and long
term benefits for storage.
Sincerely,
Fellowship Consulting
ii | P a g e
Table of Contents Letter of Submittal ......................................................................................................................................... i
Table of Contents .......................................................................................................................................... ii
Project Description........................................................................................................................................ 1
Site Layout ................................................................................................................................................. 2
Project Requirements ................................................................................................................................... 3
Methodology ................................................................................................................................................. 4
Group Approach ........................................................................................................................................ 4
Group Organization ................................................................................................................................... 4
Client Interaction and Role ....................................................................................................................... 5
Design Principles ....................................................................................................................................... 5
Cost Estimating ......................................................................................................................................... 5
Desired Outcomes ..................................................................................................................................... 5
Reporting and Deliverables ....................................................................................................................... 6
Troubleshooting ........................................................................................................................................ 6
Primary Tasks ................................................................................................................................................ 7
Site Assessment ........................................................................................................................................ 7
Site Access & Layout ................................................................................................................................. 7
Conceptual Design Phase .......................................................................................................................... 8
Structural System Requirements .............................................................................................................. 8
Structural System Design & Modeling ...................................................................................................... 9
Geotechnical Work & Foundation Design ................................................................................................. 9
Estimating & Scheduling ......................................................................................................................... 10
Tender Documentation & Presentation ................................................................................................. 10
Schedule ...................................................................................................................................................... 11
Deliverables................................................................................................................................................. 12
Cost ............................................................................................................................................................. 12
Risks ............................................................................................................................................................ 13
References .................................................................................................................................................. 13
APPENDIX A SOQ
1 | P a g e
Project Description Construction of a warehouse facility for storage of documents and other forms of records at the Mount Scio, Memorial University owned location. The warehouse facility must have a potential of expansion and will include the need for occupancy on a semi-permanent basis. The photos below display the existing decommissioned incinerator building currently on site.
Site Layout
Retrieved: Google Maps - ©2013 Google
2 | P a g e
3 | P a g e
Project Requirements
The requirements for the construction of a warehouse storage facility are outlined
below.
Fellowship Consulting will provide MUN Facilities Management with:
• A warehouse facility with the potential for expansion.
• Warehouse will include the need for occupancy on a semi-permanent basis.
o Possible number of occupancy 3-5 staff personnel.
• Warehouse facility must have include kitchen, lunch room and washroom
• Provide a minimum of three (3) designs for consideration.
o Two (2) designs (or more) will be estimated to Class D while the finalized
design will be estimated to Class A.
• Provide a detailed project schedule including design, construction, turnover and
commission of final design.
o Project plan and execution will preferably have one year time frame.
o Better option will be presented base on cost comparison and client needs.
• Provide tender documentation including final cost estimates and project
schedule, completed design and associated structural calculations with
referenced building codes.
Fellowship Consulting will provide Engineering 8700 with:
• A hard and soft copy of all documents issued to client in report form.
• A summary presentation of the work undertaken to complete this project and the
results achieved.
4 | P a g e
Methodology
Group Approach
• Meet with client (MUN Facilities Management) to determine fundamental need for project and project specific requirements.
• Retrieve all relevant information from the client regarding the project, including
but not limited to:
i) Geotechnical reports
ii) Existing site conditions
iii) Desired requirements
iv) Existing mechanical and electrical systems
• Schedule a visit to the project site on Mt. Scio with the client to get a clear
understanding of the site limitations and existing building that we must tie into.
• Develop a Project Plan to help highlight the main components of the design and
effectively achieve the desired outcome.
• With reference to the Project Plan, tasks will be divided based on the anticipated
amount of effort.
• Meet weekly/bi-weekly with the client and several times a week internally to
discuss any encountered issues.
Group Organization
Eider Hernandez
• Project Manager
• E.I.T
Stephen Reid
• Lead Structural Design
• E.I.T
Joshua Butler
• Senior Estimator
• E.I.T
Jamie Hookey
• Lead Geotechnical Design
• E.I.T
5 | P a g e
Client Interaction and Role
This project demands significant involvement of MUN Facilities Management and
as such, meetings will be necessary to assure project cohesion and a clear
understanding of deliverables. Meetings have been established on an initial weekly
basis; Thursdays at 4:00 PM, ENGI. 4019. To help achieve a smooth and successful
implementation, it will be the client's responsibility to:
1. Attend scheduled weekly meetings unless otherwise incapable. If unable to
attend meetings all efforts are to be made to provide written confirmation on non
attendance 24 hours in advance; meetings will be rescheduled to suit at time of
notification.
2. Provide best efforts to respond to all questions posed on behalf of Fellowship
Consulting within a timely manner. Fellowship Consulting feels a 48 hour period
response time will provide sufficient turnover. If 48 hours is seen to be inadequate at the
time of request, MUN Facilities Management will propose a timeframe to be agreed on
by both parties.
3. MUN Facilities Management is expected to work within the established system
of communication, i.e., Fellowship Consulting's provided contact information and
Dropbox file server created specifically for this project.
Design Principles
Fellowship Consulting will carry out a Class D estimate on multiple designs.
These estimates will be proposed to the client who will decide which design proposal to
proceed with.
Cost Estimating
Fellowship Consulting will provide a basic estimate for each design. Upon the
client's review of each individual design, one will be selected and a detailed estimate
including a thorough design will be conducted.
Desired Outcomes
Upon completion of the project, MUN Facilities Management will have access to a new storage facility that can be used to store any university records, equipment or other materials as necessary. The new building will provide adequate space for storage up to ten years as well as enabling the organization of existing archival records.
6 | P a g e
Fellowship Consulting ensures a strong working relationship and stand by our motto of Professional Design, Safe Construction, Thorough Inspection.
Reporting and Deliverables
Fellowship Consulting will maintain consistent communication with the client to ensure specific project requirements are met. Meeting minutes will be taken and distributed and an agenda for all scheduled meetings will be set a couple days in advance. Upon completion of the project, Fellowship Consulting will deliver the following:
• Multiple designs to Class D estimation • Finalized design to Class A estimation • Detailed project schedule including design, construction, turnover and
commission • Detailed calculations of structural design, earthworks, etc. • Final cost estimate
Delivered to Engineering 8700:
• A hard and soft copy of all documents issued to client in report form.
• A summary presentation of the work undertaken to complete this project
and the results achieved.
Troubleshooting
As unexpected problems occur Fellowship Consulting plan to discuss possible solutions internally. If issues still exist, discussion with the client or professors will be mandated as to avoid a possible disruption in schedule.
7 | P a g e
Primary Tasks
Note: Scheduled durations are estimated based on Fellowship Consulting's
previous experience with the completion of activities as listed below.
Site Assessment
i) Existing facilities to be evaluated on site in order to check compliance with
current National Building Codes (2010) & associated standards.
ii) As-built information required for exiting incinerator building & grounds.
Requirements
Site visit.
Hardcopy/Softcopy of site layout & facility drawings.
Duration: One (1) week.
Personnel
All
Site Access & Layout
i) Review existing site layout to determine best possible means of access
and egress during construction phase.
ii) Determine requirements for construction material laydown and access.
May include fencing.
Requirements
Site layout drawings.
Work area as defined by permit specifications.
Duration: Three (3) days.
Personnel
Jamie Hookey
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Conceptual Design Phase
i) Review all documentation and provide design concepts based on client
needs.
iii) Model design concepts for client review.
Requirements
Site layout drawings.
Applicable software.
Duration: Ten (10) days.
Personnel
All
Structural System Requirements
i) Determine applicable loadings cases/scenarios based on most
recent National Building Code (NBC) and any applicable standards.
ii) Determine specific structural requirements of storage facility based on
client need.
iii) Limitations in design based on tie-in with existing structure to be
considered.
Requirements
National Building Code of Canada
Information from client on special requirements that may affect structural design
and integrity.
As-built of existing facility.
Duration: Five (5) days.
Personnel
Stephen Reid
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Structural System Design & Modeling
i) Compile three (3) concept designs to be considered for construction.
ii) Determine available materials for construction.
iii) Present concept designs to client to for consideration and select final
design.
iv) Model final design using S-Frame and applicable loading.
v) Design final connection details.
Requirements
Applicable software.
Client meeting.
Standards for design and connection detailing.
Duration: Fourteen (14) days.
Personnel
All
Note: Items numbered 5 and 6 to be completed concurrently as
necessitated by design.
Geotechnical Work & Foundation Design
i) Review geotechnical report of existing soil conditions at site. Utilizing this
information assess drainage issues, bearing capacities, frost levels, etc.
ii) Based on structural loading, determine appropriate design choices for
foundation.
iii) Finalize design choice for foundation.
Requirements
Applicable software.
Geotechnical reports.
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Duration: Ten (10) days.
Personnel
Jamie Hookey
Estimating & Scheduling
i) Provide design and construction cost estimates based on chosen final
design for construction. Final cost estimate will be Class A.
ii) Provide design and construction duration estimates based on chosen final
design for construction. Create construction schedule.
Requirements
Applicable software.
Client meeting.
Detailed drawings & contractor productivity estimate.
Duration: Ten (10) days.
Personnel
Joshua Butler
Tender Documentation & Presentation
i) Compile all information in a tender document.
Requirements
Client meeting.
Duration: Ten (10) days.
Personnel
Joshua Butler
11 | P a g e
Schedule
The following page details Fellowship Consulting's proposed schedule for completion of
this project as required by Engineering 8700.
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12 | P a g e
Deliverables Upon the completion of this project MUN Facilities Management and Project Course 8700 will obtain.
• Tender documentation including final cost estimates and project schedule. Complete design and structural calculations with referenced building codes.
• Two additional design estimated to Class D.
Cost Fellowship Consulting project execution cost.
Expense Cost
Course tuition $ 1000.00
Site visits ($/visit) $ 200.00
Time resources 12.5hr/wk @ $75/hr. Estimated 12 weeks. $ 45,000.00
Printing $ 50.00
Software purchases $ 2000.00
Total $ 48,250.00
February 4th, 2013 Engineering 8700 S. Bruneau
13 | P a g e
Risks
Limitations
Software - Design, Cost, Experience & Access
Existing Structure Tie-in & Surrounding Facilities - Building Structure & Layout
Accessibility - During Design, Construction and Utilization
Knowledge & Experience - 1st Structural Design Project
Resources Available
Time Constraints - Class Conflicts, Weather Delays, Personal Schedules
References
Google Earth for Aerial Photo.
Retrieved: Google Maps - ©2013 Google
Group H - Fellowship Consulting Faculty of Engineering & Applied Science Memorial University of Newfoundland St. John's, NL A1B 3X5 709.697.5846 ph [email protected] Fellowship Consulting Eider Hernandez Jamie Hookey Stephen Reid Joshua Butler Client - MUN Facilities Management Jason Daniels P. Eng. , M.A.Sc., P.M.P. [email protected] Scott Hill P.Eng. [email protected] Instructor Stephen Bruneau B.Eng., M.E.Sc., PhD [email protected]
APPENDIX A SOQ
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nd
and
is
active
ly p
urs
uin
g a
care
er
within
the t
ransport
ation
engin
eeri
ng i
ndustr
y.
Jam
ie w
ork
s a
s an a
ssis
tant
Pro
ject
Mana
ger
for
Al-
terr
a E
ngin
eeri
ng L
td l
ocate
d
in
Red
Deer
Alb
ert
a.
Havi
ng
work
ed
in
the
constr
uct
ion
industr
y fo
r te
n
years
Jam
ie
is
will
round
ed
with
exp
eri
ence
in
clu
din
g
bla
sting,
subdiv
isio
n
desig
n,
constr
uction
mana
gem
ent,
build
ing
layout,
surv
eyi
ng
and
dra
ftin
g.
T
hro
ugh
exp
eri
ence
and
education
Jam
ie
has
becom
e
pro
ficie
nt
with
the
desig
n,
cost
estim
ating
and
constr
uct
ion
mana
gem
ent
pro
cess
for
road
constr
uct
ion p
roje
cts
.
PR
OJ
EC
T I
NV
OL
VE
ME
NT
•
Alb
ian S
ands T
aili
ngs C
om
ple
tio
n
•
Auro
ra M
ine R
elo
cation
•
Calg
ary
Air
port
Co
nstr
uctio
n M
anag
em
ent
•
Easte
rn H
ea
lth I
nfr
astr
uctu
re D
ivis
ion
•
Eliz
abeth
Avenu
e W
ate
r and S
ew
er
Up
gra
des
•
Hebro
n O
il P
latf
orm
Mate
rials
Testin
g
•
Hig
hw
ay
11
A a
nd H
igh
wa
y 2 Inte
rchang
e
Reconstr
uction -
Re
d D
eer,
Alb
ert
a
•
Hig
hw
ay
42
Constr
uction
- N
ort
hern
Alb
ert
a
•
Hig
hw
ay
60
Reco
nstr
uctio
n -
Alg
on
quin
Park
,
Onta
rio
•
Jack
Pin
e M
ine K
ahah
ago C
reek D
ivers
ion
•
Long
Harb
our
Pro
cessin
g P
lant T
em
pora
ry
Str
uctu
res D
esig
n a
nd S
tru
ctu
ral P
ackagin
g
•
Tra
ns-L
abra
dor
Hig
hw
ay
Upgra
din
g a
nd P
avin
g
•
TR
-NM
SP
W S
yncru
de M
ine
•
West Lake S
ubd
ivis
ion D
evelo
pm
ent P
hases I-I
V
- R
ed D
eer,
Alb
ert
a
•
Wusk
watim
Hyd
ro G
enera
tion S
tation M
ain
Dam
Constr
uctio
n
.