MINUTES Ordinary Meeting of Council ______________________________________ 9:30am Wednesday 23 October 2019 VENUE: Council Chambers Yarriambiack Shire Council 34 Lyle Street, Warracknabeal Vic 3393 NEXT MEETING: Wednesday 27 November 2019 Copies of the Yarriambiack Shire Council’s Agendas & Minutes can be obtained online at http://www.yarriambiack.vic.gov.au
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
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OUR VISION: In consultation with our community, Yarriambiack Shire Council aims to provide a viable, sustainable and vibrant future. OUR VALUES: Customer Service • treat our customers with courtesy and respect; • lead and develop leadership within our community; • constantly strive to improve our services; • forge closer relationships with customers; • investigate matters thoroughly and objectively and keep our customers informed, in plain language, about the process and outcome; • treat people fairly, with respect and have proper regard for their rights; • make decisions lawfully, fairly, impartially and in the public interest; • we are honest, trustworthy, reliable, transparent and accountable in our dealings; • we are careful, conscientious and diligent; • use public resources economically and efficiently; and • actively pursue positive outcomes for the community. CONTINUOUS IMPROVEMENT: Continuous Improvement We drive continuous and sustainable improvement in service provision, operational efficiency and stakeholder relations to create a leading organisation.
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Item No Precis Page 1 WELCOME 5
2 ACKNOWLEDGEMENT & PRAYER 5
3 PRESENT 5
4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE 5
5 CONFIRMATION OF MINUTES 6
6 DECLARATION OF CONFLICT OF INTEREST 8
7 BUSINESS ARISING 9
7.1 Ongoing and Pending Action List 9
8 PETITIONS 9
9 CORRESPONDENCE 9
9.1 Letter received from Minster for Local Government, 9 Mr Adem Somyurek, in relation to lobbyist in Local Government.
Response from Council Mayor Mr Graeme Massey attached.
10 ASSEMBLY OF COUNCILLORS 14
10.1 Agenda Council Forum 25/09/2019 15 10.2 Agenda Council Forum 9/10/2019 16
11 SPECIAL COMMITTEES 18
11.1 Section 86 Murtoa Community Housing Minutes 19 (Murtoa Progress Association)
12 ACTIVITY REPORTS 25
12.1 Mayor’s Report 25 12.2 Councillor’s Reports 26 12.3 Chief Executive Officer Report 29 12.4 General Manager of Infrastructure and Planning 30 12.5 General Manager of Community Development Report 34 12.6 Permits issued by Council 42
13 REPORTS FOR DECISION 43
13.1 Finance Report 43 13.2 Revenue Report 53 13.3 Capital Works Report 58 13.4 Gardiner Street – Onsite Wastewater Management 66 13.5 Proposed extension on Kerbside Contract 68 13.6 Road Asset Management Plan 2019/2023 70 13.7 Permit application - Keep more than the allowed 130 number of animals 13.8 Rate Review Submission 131 13.9 Investment Policy 139 13.10 Yarriambiack Youth engagement Strategy 2019/2022 144
14 OTHER BUSINESS 163
YARRIAMBIACK SHIRE COUNCIL
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15 REPORTS FOR DECISION – CLOSED SESSION 163
15.1 C252/2019 Design and Construction of Kerb, Channel and footpath 2019 / 2020 Werrigar Street, Warracknabeal 163 15.2 C248/2019 Supply and Delivery Tipping Cab Chassis Truck. 164
ATTACHMENTS / REPORTS 165
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1 WELCOME 2 ACKNOWLEDGEMENT & PRAYER
Cr G Massey opened the meeting at 9:30am by acknowledging the Indigenous Community and offering the opening prayer.
Acknowledging Traditional Owners ‘I would like to acknowledge that this meeting is being held on the traditional lands of the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people, and I pay respects to their Elders, both past, present and emerging’
Prayer
Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire.
Amen
3 PRESENT
Cr G Massey, Cr H Ballentine, Cr K Zanker, Cr T Hamilton, Cr C Heintze, Cr J Wise, Cr S Roberts, J Holmes (CEO), J Turner (Manager Asset Services), A McFarlane (General Manager Corporate Services), G Blinman (General Manager Community Development), M Evans (Acting General Manager Organisational Performance)
4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE
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5 CONFIRMATION OF MINUTES
Minutes of the Ordinary Council Meeting of 25 September 2019. The following items were considered at the ordinary Council Meeting held on Wednesday 25 September 2019 at 9:30am 13.1 Finance Report August 2019
Recommendation: The Finance Report August be received. CARRIED 13.2 Revenue Report September 2019
Recommendation: The Revenue Report be received. CARRIED 13.3 Capital Works Program 2019/2020 (September)
Recommendation: The Capital Works Program 2019/2020 (September) be received.
CARRIED
13.4 Yarriambiack Shire Council Meeting Procedures Local Law 2019 Recommendation: That Council:- Having compiled with the requirements of section 119(2) of the Local Government Act 1989 and having not received any submissions under section 223 of the Act:
1. Adopts the Yarriambiack Shire Council Meeting Procedures Local Law 2019 in accordance with section 119 of the Local Government Act.
2. Sign and Seal the new Yarriambiack Shire Council Meeting Procedures Local Law 2019.
3. Give notice and advertise in the Government Gazette. 4. Advertise a public notice specifying the title of the Local Law, the purpose and
general purport of the Local Law. 5. As per section 120(2) of the Local Government Act ensure a copy of the Local
Law is available for inspection and can be purchased on demand at the Council office.
6. As per section119(4) provide and send a copy of the new Local Law to the Minister.
CARRIED
13.5 Gifts, Benefits and Hospitality Policy Recommendation: That Council adopts the updated and remodelled Gifts, Benefits and Hospitality Policy as tabled.
CARRIED
13.6 Annual Financial Report and Performance Statement for the year ended 30 June 2019 Recommendation: That Council:
1. Approves in principle the draft Annual Financial Report for the year ended 30 June 2019, the draft Performance Statement 2018/19 and the Governance & Management Checklist; and
2. Nominates Councillor Kylie Zanker and Councillor Jean Wise to be authorised to sign the Financial Statement and Performance Statement in their final form. CARRIED
13.7 Community Share Grants Round 1, 2019 /20 Budget Recommendation: That Council:
2: Council approves the 21 selected projects with a value of $28,958 for Round 1 of the Community Share Grants 19/20. CARRIED
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13.8 Yarriambiack Youth Engagement Strategy 2019-2022
Recommendation: That Council: 1. That Council adopts the Draft Yarriambiack Youth Engagement Strategy
2019-2022. 2. And the Strategy is placed on our website and made available to the public for
one month for public comment. If no comment is received Council will adopt the full strategy at the October meeting.
CARRIED
Recommendation: That the Minutes of the Ordinary Meeting of Council held on Wednesday 25 September 2019, as circulated, be taken as read and confirmed. Resolution Moved Cr T Hamilton Seconded Cr H Ballentine That the recommendation be adopted Carried
Minutes of the Closed Council Meeting of 25 September 2019.
The following items were considered at the Closed Council Meeting held on Wednesday 25 September 2019.
15.1 Design & Construct Murtoa Swimming Pool Change Rooms Contract
C245/2019 Recommendation: That Council award Contract C245/2019 being the Design and Construction of the Murtoa Swimming Pool Change Rooms to DJ & DL Delahunty Pty Ltd for the contract sum of $459,380 (excluding GST).
CARRIED 15.2 Supply & Installation of Drafting Run extension at Warracknabeal
Regional Livestock Exchange. C247/2019 Recommendation: The evaluation panel is that Council;
(a) Accepts the Option 3 tender from Candor construction Plumbing for the supply and Installation of a drafting run extension at the Warracknabeal Regional Livestock Exchange for the contract sum of $152,927 excluding GST
(b) Sign and seal the contract with Candor Constructions for the Supply and Installation of a drafting run extension at the Warracknabeal Regional Livestock Exchange for the contract sum of $152,927 excluding GST
CARRIED Recommendation: That the Minutes of the Closed Meeting of Council held on Wednesday 25 September 2019, as circulated, be taken as read and confirmed. Resolution Moved Cr K Zanker Seconded Cr C Heintze That the recommendation be adopted Carried
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6 DECLARATION OF CONFLICT OF INTEREST
Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 direct and indirect conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. Declaration of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a Declaration in writing, the classification of the interest must still be declared at the meeting) ie;
a) Direct and indirect Interests; b) Indirect interest by close association; c) Indirect interest that is an indirect financial interest; d) Indirect interest because of conflicting duties; e) Indirect interest because of receipt of an applicable gift; f) Indirect interest as a consequence of becoming an interested party; g) Indirect interest because of an impact on residential amenity.
A Councillor who has declared a conflict of interest, must leave the meeting and remain outside the room while the matter is being considered, or any vote is taken.
Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest.
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7 BUSINESS ARISING 7.1 Ongoing and Pending Action List Council meeting Recommendation Action Action Taken
25 September 2019
That the Meeting Procedure Local Law be gazetted and sent to the Minister
Gazetted on 3 October
25 September 2019
That the final form of the Annual Financial Report and Performance Statement be authorised
Still awaiting Vargo confirmation
25 September 2019
That the Draft Youth Engagement Strategy be placed on public exhibition for comment
Placed on exhibition no submissions received
8 PETITIONS Nil 9 CORRESPONDENCE
9.1 Letter received from Minster for Local Government, Mr Adem Somyurek in
relation to lobbyist in Local Government. Response from Council Mayor Mr Graeme Massey attached.
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10 ASSEMBLY OF COUNCILLORS
The attached Assembly of Councillors Records are presented as an attachment to the Council agenda for the information of Councillors and recorded at the Council meeting as required under S80A Local Government Act 1989.
Recommendation:
That Council accepts the Assembly of Councillors Records as presented
Resolution Moved Cr J Wise Seconded Cr C Heintze That the recommendation be adopted Carried
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10.1 Agenda Council Forum 25 September 2019 Date: Wednesday, 25 September 2019 Venue: Council Chamber Warracknabeal Time: After Council Meeting Appointments Apologies:
Items for Action Officer Outcome
Nancy McLean Trust BP
Received correspondence from Adrian Tyler (secretary of Rupanyup & District Consultative committee) stating they had a meeting and voted to split the Trust Money between a History Storey Board for the block where Nancy lived and a contribution towards a Chain Saw Sculpture to be unveiled marking the 150th Town Celebrations in March 2020
Grants Policy amendment
GB
Social media Workshop for Councillors
BP
Social Media workshop for Councillors on Thursday 31 October at MAV Offices (60 Collins St, Melbourne) 10am – 4pm Credit points will be used. Who would like to attend?
Previous Matters
Next forum meeting 9 October 9:30am
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10.2 Agenda Council Forum 09 October 2019 Date: Wednesday, 9 October 2019 Venue: Council Chamber Warracknabeal Time: 9:30am Appointments Apologies: Cr Kylie Zanker (departed at 10:15am) and Cr Helen Ballentine.
Items for Action Officer Outcome
Animal Permit Application CB Permit Application to keep one Shetland pony, at 133 Anderson Street, Warracknabeal
Annual Report AM
Childcare GB
Draft Investment Policy AM
Capital Works Budget JH
Minister Pulfords visit JH
RDV/Sport & Rec/BBRF Funding
JH
Hopetoun Land Sale JM
Asset Management Plan – Roads
JM
Inspectorate Visit JH
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Gardner St Sheds JH
Signage – Family violence prevention
JH
Previous Matters
Next forum meeting 23 October 2019 – after forum
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11 SPECIAL COMMITTEES
11.1 Section 86 Murtoa Community Housing Minutes (Murtoa Progress Association)
Recommendation:
That Council notes the minutes of the Special Committees as presented
Resolution
Moved Cr T Hamilton Seconded Cr C Heintze
That the recommendation be adopted
Carried
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Murtoa Progress Association Committee Meeting
Tuesday, 15 October 2019
MINUTES
1. Welcome and Apologies
President M. Keel opened the meeting with a Welcome to Country and welcomed all present
Present: M. Keel, T. Tyler, L. Hammerton, R. Dumesny, P. Kosch, G. Adams, D. Grigg and K. Clegg
In Attendance: M. Newell and T. Hamilton (YSC)
Apologies: C. Heintze (YSC), G. Blinman (YSC)
2. Minutes of Previous Meeting
Motion that the Minutes of the previous meeting as circulated be accepted as an accurate record of
proceedings. Moved by T. Tyler, Seconded by P. Kosch. Carried.
3. Business Arising from Previous Meeting
Issue Action Responsibility
Lighting Gum in Marma Street
G. Adams will liaise with M. Leischke re a trial G. Adams
Indigenous Heritage
Carry out local research at Historical Society. David spoke to Ron Marks was not enthusiastic about signs. To be taken off action items.
D. Grigg
Historical Plaques Review plaque prepared by V. Slattery. D. Grigg
Pigeons T. Rose is doing further investigation and awaiting his advice Letter sent to M.P. Connected Progress with DELWP wildlife officer. Form provided to trigger action from wildlife officer. Action: Each affected business to complete form.
G. Blinman G. Adams
Hamilton St Roadworks
Breen St. & Hamilton St. corner needs a white post to guide road users around deep gutter – hazardous, particularly for motorcyclists. Completed
G. Blinman
McDonald St. Streetscape
An implementation plan to be prepared in consultation with Council (liaise with Adam Moar – Economic Planning YSC)
D. Grigg
Skate park Refer Peter Downs to G. Blinman re: safety concerns M. Keel
Community Tree Planting
Schedule a date for early Term 4 in consultation with Damien Tanner. [Report in reports section]
M. Keel
4. Correspondence
Inwards
19/09 Murtoa & District Historical Society Minutes Forwarded to Committee
20/09, 25/10, 27/10, 04/10, 11/10 The Funding Centre. Updated Grants Forwarded to Committee
20/09, 04/10, 11/10 Yarriambiack News Forwarded to Committee
20/09 Gavin Blinman - Thanks to David Grigg in role as Secretary D. Grigg sited.
27/09 Jane Cho – Invoice for The Dry to be resubmitted. Completed by T. Tyler.
30/09 M. Ferguson - acknowledge receipt of Solomit Letter to support silo art. Completed D. Grigg
30/09 Grampians Tourism – September Newsletter.
01/10 K&J Baker Cartage Invoice for Cabins Forwarded to T. Tyler
04/10 Wimmera Development Association Newsletter Forwarded to Committee
05/10 Megan – Murtoa Website Enquiry. Re. Murtoa Races cancelled. Replied.
07/10 National Advisor Services Insurance - New business policy. Forwarded to T. Tyler
08/10 Peter – Murtoa Website Enquiry. Positive cabin feedback. Question accessibility. Replied.
08/10 A. Stepney. Contact for Drought Funding applications. D. Grigg replied.
10/10 Cr. Corine Heinz. Apology for meeting. Positive feedback on new time. Replied.
10/10 YSC – Equity training in Warracknabeal (6 Nov, 9am) & Hopetoun (19 Nov, 6pm). Forwarded.
Outwards
22/08 YSC – Feedback on community consultation in Murtoa
22/08 MP Emma Kealy on pigeon problems
09/10 Community groups – Murtoa Community Action Plan
06/10 David Grigg on Secretary role handover
29/09 Invitation to Murtoa Cabin official opening on 6 October
5. Reports
a) Treasurer Report Treasurer Terry Tyler reported on the financials for the Murtoa Progress Association as of 16 October 2019. Bank account established for cabins via the Blight cabins. Bank account balances:
Blight Account: $140.02 General Account: $3,068.01.
o Income: The Dry donation of $2,618.40. o Expenditure: Cabins: $ 33,568.35 & Goop (website): $192
Murtoa Events Account: o Income: $500 o Expenditure: $2,537.52
Advertiser: $2,828.15 Online Saver: $16,472.55 Community Units: $9,528.87. Investment Account: $225,277.78
Cabin schedule: $152,501 income for grant number. Outgoings: $54,531 spent. Treasurer’s Report Moved by Terry Tyler and Seconded by Graeme Adams.
b) Community Housing Sub-Committee
Inspections completed. Plumber and electrician contribution moved.
c) Yarriambiack Shire Council
o Rabl Park
Proposed tree planting – M. Keel reported Longerenong College looking for community project
from 17 November and may be supportive of planting trees. Shrubs around BBQ area. Ensure
planted in watered area.
Action:
David Grigg will look at plants with Melinda Keel and determine planting location.
Melinda Keel will lock in date and communicate with Committee
o Caravan Park. No report.
o Other Matters
Murtoa Pool contract awarded to D&D Delahunty to commence soon. Funding must be
spent by 1 July 2020. No provision for toilets in the meantime. Discussion on demand for
toilets. Pool Committee have no obligation to supply public toilets.
Action: T. Hamilton to request YSC for sign to refer public toilets to Rabl Park.
Update on Drought Funding expenditure – D. Grigg reported that negotiating on behalf of
community organisations with the YSC. Drought funding for Mechanics Hall (air
conditioner, approved), Bowls Club Facility upgrade, finalised). Lake Marma COM
(sprinkler system, completed), Tennis club (Lighting, finalised), Rec Reserve COM
commenced before approved, therefore grant withdrawn. Bowls Club and Tennis Club
will support with sponsorship. Everything will be completed.
Childcare: Discussions underway with Wimmera Uniting Care. More detailed report from
G. Blinman next meeting.
SHARE Grants: Local business street façade grants up to $2,000 a good opportunity for
business. Funding must be matched by business.
d) Murtoa Events Group
R. Dumesny reported that preparation for the Wine & Dine in the Stick Shed is well. In process of
finalising Chef, wineries, etc. and looking for more sponsorship. Murtoa Events successfully organised
Fashions on the Field at the Murtoa Cup on 13 October.
e) Community Action Plan
Update of Cabins (Pick My Project). Move to Treasurer Report. Successful Official Opening on 6
October during the Murtoa Big Weekend.
McDonald Street Streetscape Plan. Ongoing.
Community Action Plan
- Advocate for Doctor based in Murtoa
o West Wimmera Health discussion on concern over action to attract doctor to Murtoa.
Action: Letter to West Wimmera Health concerns about no Doctor in Murtoa.
- Campaign to shop local by MPA – consider promotional plans to encourage people to shop
locally first and support local businesses.
i. Shop local campaign: By next meeting K. Clegg. Identify what worked in other
communities and share with MPA for discussion in November
ii. Support community Christmas Lights and Christmas Market. Action: Letter to
Neighbourhood House to offer financial contribution for the Christmas Lights and
Christmas Market. Invite to meeting with MPA representatives M. Keel & T. Tyler.
iii. Shop local campaign – spend over $10 locally to receive entry into the draw for $250
shop local voucher. Action: Tash Pietsch tickets and promotional posters.
6. General Business
Murtoa Twilight on 1 November: Kendra Clegg moved that MPA donate $1,000 to support upgrades of
the area for public events on the Lake, Seconded by R. Dumesny. Carried.
Meeting location: Kendra Clegg suggested moving the meeting to Murtoa Neighbourhood House.
Cabin working group: Terry Tyler raised the need to establish a sub-committee to make decisions to
carry on MPA work. Moved by D. Grigg. Seconded G. Adams. Carried.
Action: Letter to working group members to thank for contribution in enabling cabins to be a success.
Library: Graeme Adams reported on the library services and review of Birchip Library, which is located in
school on edge of car park, works well with school managing it. Murtoa different structured and not
ideal location. There does need to be a librarian in place.
Stick Shed COM grant: Stick Shed applying for grant to upgrade facilities and request letter of support.
Congratulations to the Big Weekend Committee & Stick Shed COM for a successful Big Weekend
Action: MPA to write a letter of support for the grant.
Mechanics in town: Leigh Hammerton noted that nowhere to pump up tyres.
Wimmera Leadership Program: Leigh Hammerton raised that the leadership program is coming up and
to consider names. Melinda Keel will contact people and report back next meeting.
Solar project at Natimuk: Leigh Hammerton has a contact at Natimuk to find out more information.
Dimboola Art Work: Leigh Hammerton raised interest in the artwork that would look good in Murtoa.
Lake Marma: Leigh Hammerton replanted gums to replace the dead trees and provided water.
Duncan Street maintenance: Pam Baker noted that the medium strip in Duncan street needs to be
maintained and the café sign on corner removed. Sign impacts on vehicle visibility.
McDonald & Degenhardt Streets needs to be tidied. Shopping Centre street sign needs to be replaced.
Action: Tom Hamilton to report back to YSC.
Murtoa Big Weekend: Melinda Keel recommended letter of congratulations to Murtoa Big Weekend.
This was the biggest weekend yet, including the improvised successful Saturday afternoon by the Lake
Marma with the postponement of the Murtoa Races.
Action: Letter to the Murtoa Big Weekend and Stick Shed COM to congratulate on the weekend.
Old school site: Melinda Keel was disappointed that the area looked dishevelled over the Murtoa Big
Weekend. Fire notices will be issued soon.
Website Updates: David Grigg raised the need to ensure the website is updated. The accommodation
section will be updated for the cabins information by Natasha Pietsch Design, with the inclusion of a
“Book Now” button for the cabins.
Australia Day Awards for YSC: Tom Hamilton noted that Australia Day nominations for YSC are due and
to submit nominations using the form on the YSC website.
7. Meeting Close Meeting closed at 7:45pm. The next meeting of the Progress Association will be on Tuesday, 21 November in the Mechanics Hall Supper Rooms at 6:00pm.
ACTION SHEET
Issue Action Responsibility
SHARE Grant Defibulator – look at grant and purchase defibulator. K. Clegg
Pool toilets Request YSC for sign to refer public toilets to Rabl Park T. Hamilton
Rabl Park – Tree planting
David Grigg will look at plants and determine planting location. Organise date with Longerenong College
D. Grigg M. Keel
Support to public events at Lake Marma
Donate $1,000 to Lake Marma COM to contribute to area upgrades in support of public events. Write letter to note contribution and appreciation for works done for public events at Lake Marma
T. Tyler K. Clegg
Stick Shed grant support
Letter of support for the grant to improve the information office facilities.
K. Clegg
Street Maintenance
YSC street maintenance required at corner of Duncan & Breen, including move old sign. McDonald & Degenhardt Streets needs to be tidied. Shopping Centre street sign needs to be replaced.
T. Hamilton
Murtoa Big Weekend success
Letter to the Murtoa Big Weekend and Stick Shed COM to congratulate on the weekend.
K. Clegg
Cabins Letter to working group members to thank for contribution in enabling cabins to be created
K. Clegg
CAP - Shop local prize
Request Natasha Pietsch Design to develop tickets and promotional posters for shop local campaign. Letters to shop owners on campaign.
K. Clegg
CAP – Christmas Lights Competition & Christmas Market
Letter to Neighbourhood House to offer support for the financial contribution for the Christmas Lights and Christmas Market. Meeting to discuss with Neighbourhood House.
K. Clegg M. Keel & T. Tyler
CAP – Shop Local campaign
Seek ideas from other towns on shop local campaigns K. Clegg
CAP - Doctor Letter to West Wimmera Health on concerns of no Doctor K. Clegg
WDA Leadership Report back on candidates for WDA Leadership M. Keel
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12 ACTIVITY REPORTS 12.1 Mayor’s Report – Prepared by Graeme Massey
30 September Attended Yarriambiack tourism Meeting in Warracknabeal
1 October Attended WAG Streetscape Meeting
4 October Attended Short Film evening at Murtoa Stick Shed
5 October Opened Cade Lane, Caravan Park Cabins and Railway Station refurbishment at Murtoa
6 October Attended 40th Birthday celebrations at Dunmunkle Lodge in Minyip
Attended the Centenary celebrations and unveiled the
Commemorate plaque at Hopetoun RSL
7 October Attended opening of pop-up shop in Beulah
9 October Attended Council Forum Met with Jaala Pulford at Yarriambiack Shire Council Offices A Attended Minyip community Consultation Evening
10 October Opened and Closed the Seniors Concert at Warracknabeal Town
Hall Opened 2019 Warracknabeal A & P Society Show Met with James & Steve (From Ali Cupper’s Office) and community
members at the Beulah Hotel
12 October Attended Warracknabeal Fire Brigade Annual Dinner
13 October Attended Dedication of Dimboola’s Avenue of Honour
16 October Attended RCV AGM and Conference in Melbourne
17 October Attended MAV Conference & Dinner in Melbourne
18 October Attended MAV State Council in Melbourne
21 October Attended Woodbine AGM in Warracknabeal
22 October Attended Woomelang Community Consultation Meeting
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12.2 Councillor’s Reports Cr H Ballentine
30 September Attended the Yarriambiack Tourism Meeting at Wheatlands Agricultural Museum. Welcome to new member Jenny Taylor.
11 September
Attended the Regional Community Awards in Melbourne at Flemington Racecourse with Cr Roberts, where Sea Lake gained recognition for their Royal Hotel Project and Julie Pringle and Joe Collins received acknowledgement for leadership and innovation. Tyrell College and the Sea Lake Hotel Co-operative were finalists. Well done to this Wimmera Mallee Tourism community. There is also new silo art at Sea Lake.
16 October Attended RCV AGM and Conference in Melbourne
17 October Attended MAV Conference & Dinner in Melbourne
18 October Attended MAV State Council in Melbourne
Participated in Discussions with the Human Rights Commission
22 October Attended unveiling of GWM Drinking Water Fountain in Woomelang Attended Woomelang Community Consultation
Cr K Zanker
4 October Attended Yarriambiack Youth Action Council ‘Motorsport and beat the heat’ Street Parade
5 October Attended the Drags at the Aerodrome
Attended the Warrack Eagles Community Family Event
6 October Attended the Yarriambaick Youth Action Council Motorkarna
8 October Attended the Councillor Induction Session in Horsham
9 October Attended Council Forum Attended Rural Financial Counselling Services Governance Meeting
in Bendigo Attended the Minyip Community Consultation
10 October Attended the Warracknabeal Show Attended the Seniors concert at the Warracknabeal Town Hall
11 October Walked with St Marys School students for the Walk to School week initiative
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Cr T Hamilton
3 October Attended Rural Northwest Mental Health session for farmers in Rupanyup
5-7 October Attended Murtoa’s Big Weekend
9 October Attended Council Forum
15 October Attended Murtoa Progress Association Meeting
17 October Attended Yarrilinks Meeting
23 October Attended Council Meeting Attended Bendigo Bank AGM in Minyip
Cr S Roberts
2 October Attended Yarriambiack Creek Advisory Committee AGM at Brim
6 October Attended Hopetoun RSL Sub-Branch Centenary
9 October Attended Council Forum Met with Member of Legislative Council for Western Victoria
10 October Met with Beulah Community & Representatives of the Member Legislative Assembly for Mildura
11 October Attended Regional Achievement and Community Awards in
Melbourne
13 October Attended Hopetoun Show
16 October Attended RCV AGM and Conference in Melbourne
17 October Attended MAV Conference & Dinner in Melbourne
19 October Attended Patchewollock Music Festival Cr C Heintze
2 October Attended Minyip Progress Meeting
3 October Attended Recreation Reserve discussion on Minyip Oval
5 October Attended Murtoa Show and Film evening at Murtoa Stick Shed
6 October Attended Murtoa Market and Dunmunkle Sump Oilers Attended Dunmunkle Lodge 40th
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9 October Attended Council Forum
Attended Minyip Community Consultation
10 October Attended Rupanyup ‘Walk to School’
11 October Attended GCWWRRC in Ballarat
14 October Attended Rupanyup Consultative AGM
17 October Attended Livestock Exchange Meeting
21 October Attended school shoot for Community Cr Jean Wise
1 October Attended Warracknabeal Streetscape Meeting
3 October Attended YFest Annual General Meeting
9 October Attended Council Forum
10 October Attended Warracknabeal Show
11 October Attended Wimmera Regional Library Board Meeting
15 October Attended Rates Review Meeting in Horsham
17 October Attended MAV Conference & Dinner in Melbourne
21 October Attended WRLC Board Meeting Attended Woodbine AGM
22 October Attended Woomelang Community Consultation Meeting
28
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
12.3 CEO’s Report – Prepared by Jessie Holmes 30 September Met with Mineral Council of Australia and Donald Mineral Sands
4 October Met with SWIFT consortium and Public Libraries Victoria
7 October Attended the Beulah pop up town store opening
9 October Attended Council Forum
With Mayor and Cr Roberts, met with Minister Jaala Pulford Attended Minyip Community Consultation
10 October Attended Senior Citizen Performance Met with James & Steve (From Ali Cupper’s Office) and community
members at the Beulah Hotel
11 October Met with Di Marchment as WAG President
15 October Attended VEC Local Government Election 2020 Information Session
16 October Attended Rural Council Victoria Conference
17 October Attended Municipal Association Victoria Conference
18 October Attended Patchewollock Music Festival
21 October Attended Woodbine AGM
22 October Attended Wheatlands Agricultural meeting Attended Woomelang Community Consultation
29
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
12.4 General Manager of Infrastructure & Planning – Prepared by James Magee New Transport Strategy The Wimmera Southern Mallee Transport Group are developing a new Transport Strategy for the region. Driscoll Engineering have been appointed and will be examining emerging issues and focussing on each Councils requirements and priorities for capital works. It will cover road, rail and include Vicroads roads as well in particular C class roads. Regional Composting Facility Update Swan Hill Rural City Council, Buloke Shire Council and Yarriambiack Shire Council have obtained funding to seek submissions for a Business Case for a Regional Composting Facility. The study will identify the infrastructure requirements, legalities, identify various models, and look at the cost and feasibility of introducing such a scheme to service the three Councils. Blue Environment have been appointed as the successful consultant and information gathering and data collection has commenced. The report is due by end of year. Telstra Mobile Reception Council is currently examining options for a new radio system for the works area and other staff who utilise the system, as the SMR system that Council has used for over 20 years will not be supported after June 30 2020. The new radios will need to work on existing mobile phone towers so Council officers have been checking for coverage. The map below shows the problem areas. The survey was done with an external antenna which provides better coverage than hand held. The coverage has been highlighted to Telstra with requests made to improve the coverage.
30
N
L
M
O
P
Q
5
A
B
C
D
96 7 8
E
F
G
H
J
I
K
M
I
J
K
L
N
F
E
D
431 2
A
B
G
H
C
O
P
Q
LAKE
COORONG
YAAPEET
PATCHEWOLLOCK
GOLF LIN
KS
ROAD
HOPETOUN
TEMPY
BEULAH
TURRIFF
SPEED
LASCELLES
WOOMELANG
BRIM
LAH
WARRACKNABEAL
MURTOA
SHEEP HILLS
LUBECK
MINYIP
RUPANYUP
to get Full Coverage
Need High Gain Antennas
GOSLINGS RD
WYPERFELD
PARK R
OAD
RIFLE
BUTTS RD
RAINBOW
YAAPEET R
DTREGENZA R
D
ALBACUTYA
STATION RD
RAI NBOW
YAAPEET R
D
RAINBOW
WYPERFELD
PARK R
OAD
YAAPEET
WEST RD
ROAD
WYPERFELD
PARK ROAD
O. T. I. T.
ROAD
FIELDS RD
YAAPEET N
ORTH
MITCHELLS RD
GLENORE ROAD
GAALANUNGAH
NORTH R
D
HOPETOUN
YAAPEET R
DPARKER RD
ROSEBERY
ROAD
RAINBOW
SLUGGETS R
OAD
YAAPEET
SOUTH
GAALANUNGAH
SOUTH R
D
GAALANUNGAH
YAAPEET K
ENMARE
YAAPEET KENMARE
WHITES R
OAD
ECHUNGA RD
ROAD
ROAD
YAAPEET
KENMARE R
DGLENORE
SCHOOL R
D
HOPETOUN
ROAD
ROAD
YAAPEET
WHI TES R
OAD
NORTH
WEBSTERS R
D
MOYLES ROAD
PHITZNER
EYS R
D
HOPETOUN WEST RD
WYPERFELD ROAD
HOPEVALE R
DHEALEYS
ROAD
ROBERTS RD
BOUNDARY R
OAD
McFARLANES R
D
BOUNDARY R
DBROWNS
ROAD
TENNIS
COURT RD
NAVVY DAM ROAD
TALBOTS
ROAD WEST
ECHUNGA ROAD
CROWS R
OAD
McCLOUNANS RD
ROAD
HOFMAIERS
EDMONDS R
D
LOVERS L
ANE.
EDMONDS R
OAD
CAMBACANYA
ROAD
BURDETTS
WIRRI BIBI AL R
OAD
SHANNONS R
OAD
HOFFMANS R
D
STONE C
HURCH
ROAD
BRENTWOOD WEST
HOWIES R
OAD
BRI KKLE R
OAD
ROSEBERY
WINDY RIDGE
RAINBOWGNEILS RD
KINKORA R
OAD
GOYURA WEST
HOFMAIERS R
OAD
THOMAS
McFARLANE RD
HORSE DIP
ROAD
HOPETOUN AERODROME RD
BURROIN R
OAD
TIP
ROAD
TALBOTS
ROAD EAST
BIG WAN RD
GEODETIC ROAD ROSS ROAD
FITZGERALD
ROAD
McLENNANS
ROAD
ELSOM LANE
J. A
RMSTRONGS
ROAD
PINE HILL
ROAD
NITSCHKES RD
McRAES R
OAD
ANTWERP RD
SLEEPS RD
KEAM ROAD
FEERYS R
D
RD
WARDS
BLUE RIBBON
ROAD
RD
RIBBON
LAMONT RD
AUBREY
BI BBY R
D
LANDT R
OAD
CANNUM FIVE
CHAIN ROAD
HANCOCK
ROAD
ANGLE R
D
WALLUP CHURCH
EAST ROAD
WALLUP CHURCH
WEST ROAD
CANNUM
SCHOOL R
D
CROW
ROAD
LOXTON
ROAD
GREGSON
ROAD
EAST W
ALLUP
ROAD
BARRAT ROAD
ELSOMS ROAD
SCHWARZ
ROAD
EAST W
ALLUP
ROAD
ROAD
THOMAS RD
ALBRECHTS R
D
NEWELLS R
OAD
DIMBOOLA MINYIP ROAD
ROAD
HARDERS R
OAD
PERRIS R
OAD
CLARKE R
OAD
BOLWELLS RD
SCHMIDTS RD
DOGWOOD R
D
DOGWOOD
SCOTTS
ROAD
MILBOURNES
ROAD
SCOTTS R
OAD
SOUTH
AI LSA W
HEAT
ROAD
WALLUP HALL
ROAD
MOLONEYS
HOLLANDS ROAD
AILSA ROAD
BOUNDARY ROAD
PULLENS R
D
AILSA WHEAT
ROAD
ANTWERP
ROAD
KELLYS
ROAD
PETERS
ROAD
PHILLIPS
ROAD
LUTZES
ROAD
McGINNESS RD
CANNUM FIVE CHAIN ROAD
KRANZS R
DI NKSTERS R
D
BOUCHIERS
ROAD
GAULKES R
D
POWELL
LANE
GAULKES R
D
DUMBUOY
ROAD
FENSOMES
ROAD
PEPPERCORN
WAY
GEODETI C R
OAD
BELLS ROAD
KING ROAD
GEODETI C R
D
MURPHYS ROAD
JOHNS ROAD
FRYATT ROAD
BRINA NORTH ROAD
STURROCKS ROAD
ELLAM WILLENABRINA RD
BLUE
CLYNE R
OAD
SLEEPS LANE
STRONACH RD
DEVEREUX LANE
GRAETZ R
OAD
ZANKER ROAD
RODDA LANE
BLUE R
I BBON R
OAD
ANGIP L
ANE
O'NEIL R
OAD
GOUIN ROAD
BRIM WEST ROAD
FISHERS
ROAD
COUZNER ROAD
DORRIGAL LANE
PRESTON
LANE
AVERYS R
OAD
HEIN LANE
McDONALD
ROAD
ALLEN R
OAD
MATHESON R
OAD
BRI KKLE R
OAD
BATCHICA WEST
EXCHANGE ROAD
LAH WEST
POWER LI NE R
OAD
BRENNANS R
OAD
QUICKS R
OAD
GOLDERS RD
CAMPBELL R
D
BUSHY R
OAD
BRENNANS R
OAD
BRIM WEST RD
GOLDER LANE
LANGLEYS RD
DUNN R
OAD
TARRANT
ROAD
BATCHICA
LANE
STURROCKS RD
GOAD LANE
WARDLES ROADWEST
WI TNEYS R
OAD
HOOD
LANE
WURFEL R
D
DUNN R
OAD
ROAD
ROAD
GOADS ROAD
NEUMANN
LANE
GOLF LINKS RD
DARTS ROAD
BANGERANG ROAD
TIP RD
MORELLA ROAD
BARIN
G RD
JIM BATHGATES ROAD
FRANKEL
ROAD
MOLO
NEY
ROAD
YETMAN ROAD
OLD WALPEUP
ROAD
FRED FRANKELS ROAD
ELLIOT ROAD
JIM JOLLYS
ROAD
STEWARTS R
OAD
DARBS ROAD
TORNEY RD
McLEANS F
INCH R
OAD
SMITHS R
D
POWELL ROAD
PINE GULLY
ROAD
PATCHEWOLLOCK TEMPY RD
MITCHELLS ROAD
SAUNDERS R
OAD
TORNEY ROAD
ROAD
DESERT R
OAD
YARTO EAST ROAD
YARTO
SILO
HEALY
RD
YARTO TURRIFF
WEST ROAD
YARTO
SPEED RD
YARTO
SPEED RD
TURRI FF
WEST R
D
FINCH RD
ROWNEYS
ROAD
WATHE RESERVE RD
DATTUCK ROA
D
VIEW PO
INT ROAD
QUI NANES R
OAD
GRACES ROAD
SULLIVANS ROAD
TARRANT R
OAD
LI NKLATERS
ROAD
BURNS RD
FRASER RDCOLLINS ROA
D
ROBERTS ROAD
TORPEYS ROAD
DYERS RD
TURRIFF WEST RD
ROAD
ROAD
McKENZIES ROAD
GALAQUIL WEST
LONG R
OAD
DALDEE ROAD
KEMPS ROAD
GULEYS R
OAD
MILLS ROAD
YARRACK R
D
BALD HILL
ROAD
HOPETO
UN WEST R
D
SPIERSKE R
D
HOGANS RD
ANGLE ROAD
CLANCY
ROAD
ROBINS LANE
ROAD
KEMPS RD
ROAD
CHIVELL R
OAD
ROSEBERY
NORTH WEST RD
ROAD
KRANZ R
OAD
HARTS R
OAD
LEI THS R
OAD
GOLF HILLROAD
LUNA
PARK RD
MAYS R
OAD
LAKE V
IEW
DRIVE
DODGSHUNS R
D
RYANS ROAD
ROAD
ROAD
CONSTABLE R
OAD
FERGUSON R
D
DODGSHUN
BELLINGER RD
MALCOLMS
HI LTONS R
OAD
DE FREDRI CKS R
D
TWO MILE ROAD
KEVINS R
D
SCHOFIELDS ROAD
HATCHERS R
OAD
LYNCHS R
D
COOKS RD
THI STLE
LAKE R
D
ROBERTS RD
NYALLO ROAD
GOYURA
EAST RD
ROSEBERY EAST
BARRAT RD
ROAD
YARRIAMBIACK DRIVE
SHALDERS
ROAD
KEWELL NORTH
SCHOOL ROAD
DRILLERS
ROAD
WARRACKNABEAL S
CHNEIDERS RD
BANYENA
RD
LONGERENONG
WARRACKNABEAL RD
COFFEYS R
D
ROSES RD
MAYBERRYS
ROAD
SHEEP HILLS
KELLALAC RD
ARMSTRONGS RD
MINYIP DIMBOOLA RD
HILLS R
D
KEWELL S
CHOOL R
D
DAVEYS
ROAD
BOUCHIER
LANE
SHEEHY
ROAD
SCHMIDTS
RD
PIMPINIO
KEWELL SCHOOL RD
LYNCH
LANE
SCHULTZ
CORNER RD
L. S
CHULTZS
ROAD
RESERVE R
DLIERSCHS
V. S
CHULTZS
RD
RD
MURTOA
SETTLEMENT
ROAD
KEWELL
KEWELL
TARK
EDIA RD
FIMMELS
ROAD
HUEBNERS
ROAD
KEENANS R
D
GLOVERS R
OAD
A. E
VANS R
D
WALLER
ROAD
SCHULTZS
ROAD
CAREY RD
PI T R
D
CHURCH
ROAD
TEPPERS
ROAD
STARICKS
ROAD
LIERSCHS
NOWOTNAS
ROAD
NORTH
EAST RD
RURADES
ROAD
ROGERS
ROAD
PETERINGS
ROAD NORTH
PETERI NGS
ROAD SOUTH
HOLTKAMPS ROAD
ROAD
EAST RD
ROAD
TARKEDIA
KEWELL
EAST RD
MINYIP
COROMBY RD
KRELLES RD
NIEWANDS RD
HEINTZE ROAD
MIDGLEYS RD
P WOOD
ROAD
BANYENA
PIMPINIO RD
ARNOLDS
MATTISKE
ROAD
UBERGANGS
ROAD
MINYIP
COROMBY R
D
PLATE SWAMP RD
GOLF
ROAD
SCHURMANNS RD
JUNG RECREATION
RESERVE ROAD
GREENHILLS
ROAD
SCHACHES
ROAD
LONGERENONG
MEYER R
D
SEMMLERS
ROAD
DELAHUNTYS
ROAD
TOBI NS
ROAD
FLUME R
D
HILL CREST
ROAD
WEBBS DRY
WEATHER RD
BATES RD
GAVANS RD
LONG
EREN
ONG RD
BURNT CLAY ROAD
DELAHUNTYS
ROAD
CORKERS
CREEK RD
FOREST
HOME RD
ADLERS
ROAD
WYNNE
ROAD
KOSCHMANN
ROAD
PRESSER
ROAD
JACKS
ROAD
SAWPIT
SWAMP RD
ROSCEA RD
CRAMS R
OAD
GULBIN
ROAD
EDMONDSRD
THOMAS RD
DEGENHARDTS
ROAD
KONI GS RD
ROAD
CEMETERY
MURTOA
HORSHAM
LUBECK RD
GOLD ESCORTROUTE
GELLATLYS
HOODS R
D
HABEL LANE
EXELL
ROAD
HUDSONS RD
HURLEYS
ROAD
RABLS
ROAD
BARRABOOL R
OAD
BARN
ROAD
MacINTOSHES
LANE
LOELI GERS RD
HAMILTONS R
OAD
SWAGGIE
LANE
COORONG
SWAMP RD
3LK R
D
HAMILTONS R
D
ELLEY RDHATELEY RD
RIDING
BOUNDARY R
D
MOORES
ROAD
CAMP RD
BISMARK - LUBECK ROAD
WAL W
AL
ROAD
KINSELLAS
ROAD
3LK R
OAD
C. READINGS ROAD
CORDES
ROAD
HOPEFIELDS ROAD
JORGENSEN
ROAD
SUNWAYS
ROAD
ASHENS JACKSON
RUWOLDTS RD
GRANTS R
OAD
ROSS
LANE
SPRAKE
LANE
SWAMP
LANE
BAKERS
RD
McINTYRES ROAD
COUSINS RD
ROAD
HORSHAM
LUBECK ROAD
JENDES
ROAD
BRYNTIRION RD
LEN MATTHEWS ROAD
LUBECK T
IP R
OAD
BAUMS ROAD
BRIM EAST ROAD
HOVEY
ROAD
COUZNERS
LANE
ABBOT
RD
COTTER
RD
MELLIS
SOMERS RD
McFARLANES ROAD
MARTI NS R
OAD
LAH EAST ROAD
LEWIS R
OAD
WILKEN LANE
LANGS R
D
BOSCHENS RD
YARRIAMBIACK
McFARLANES
ROAD
COATES ROAD
DRIVE
NI TSCHKE R
D
ROCHFORD
LANE
WALDEN
ROAD
MULLERY
ROAD
PADBURY
ROAD
MORCOMS R
OAD
RATTRAY ROAD
SCHULTZS
ROAD
TICKNERS
ROAD DAVIDSON
ROAD
McCOOKE
ROAD
KIRCHNER
ROAD
OULTONS R
OAD
WIDGERS R
OAD
WARDLES ROAD EAST
FREEMAN
ROAD
HOLLAND ROAD WEST
BROWNS LANE
LAH ANGLE RD
MARSHMAN ROAD
HOMEBUSH ROAD
JESS LANE
PAYNES R
OAD
WERRI GAR
EAST R
OAD
VOLLPRECHT RD
GERDTZS
ROAD
BLIND RD
KRAUSE LANE
ZERBSTS
DEMOUIL-
PIEDS RD
McMILLAN
ROAD
GOLF
ROAD
SHEEP H
ILLS
MINYI P R
OAD
GOVE R
DKRAUSES
ROAD
SHEEP HILLSWARRACKNABEALBEAL RD
BUNGE R
D
HEATH R
OAD
HUEBNER
LANEBUNGE ROAD
JENKINS RD
ROAD
KOSCHI TZKE
SOUTH R
D
SHEEP H
I LLS
BANGERANG R
D
KOSCHI TZKE
NORTH R
D
CHALLAMBRA
ROAD
ROAD
TAYLOR
SHEEP H
ILLS
BANGERANG R
D
ROAD
HEWITT
BURKE
ROAD
BANGERANG
HALL R
OAD
NULLAN
RD
COWANS R
D
NULLAN R
OAD
OWENS RD
SIDING R
D
KANES R
D
HENKE ROAD
CEMETERY
ROAD
CHILDS RD
BEYAL N
ORTH
ROAD
BEYAL R
OAD
APPLEDORES RD
HOLLAND ROAD
ADDI NSALL R
OAD
WOODWARDS
ROADT. QUICK RD
BRIM EAST
SCHOOL RD
MOUNT
PLEASANT R
D
NEWELL
ROAD
BEILBY
ROAD
HAUSLER
ROAD
HAEUSLER
LANE
PIETSCH R
D
GREISERS RD
KELM
ROAD
BEYAL R
OAD
MOUNT
PLEASANT RD
RUPANYUP
ROAD
BERGIN
ROAD
MILGATES RD
HEMPHILLS RD
EAST M
OUNT
PLEASANT R
D
ROADLEITH
CLONAN R
OAD
BOOLITE
WRIGHTS R
D
TAYLOR RD
BEYAL R
OAD
WATCHEM
WARRACKNABEAL RD
ROBERTSON ROAD
LANE
SINGLETONS RD
HAYWARDS
ROAD
COOK RD
FAULKNER
RD
LOVERS
NANDALY TEMPY ROAD
ONLEYS RD
OVERALLS RD WEST OVERALLS RD
REEDS RD
RUSSELLS RD
LASCELLES WEST ROAD
PRI CES R
D
TURRIFF EAST ROAD
ALLANS ROAD
CASEYS
ROAD
ANGUS TORPEY
ROAD
WATHE RESERVE RD
GAMA N
ORTH R
D
PIRRO R
OAD
TEMPY EAST ROAD
TYENNA ROAD
TEMPY
EAST RD
THE H
ALL R
OAD
SHEARI NG S
HED R
D
CARTERS
& E
MONSONS R
D
GAMA
SOUTH
HERMANS ROAD
ROAD
GAMA SEA LAKE ROAD
ALLANS RD
LASCELLES N
ORTH R
OAD
MYALL
LASCELLES EAST ROAD
MAXWELLS RD
CENTRE
HILL
ROAD
PEARCE &
BARBARY RD
BINDERS ROAD
HOLLANDS
MITCHELLS R
OAD
ROAD
NINDA SOUTH
WEST SCHOOL R
D
UPTONS R
D
WOODBURNS RD
ROAD
SEA LAKE LASCELLES ROAD
MAROSKIS ROAD
HOGANS R
OAD
GEORGES R
OAD
GALAQUIL EAST
MOLYNEAUX
ROAD
ROSEBERY
CEMETERY R
D
I NNES R
OAD
LAWNSROAD
GOYURA EASTROAD
GOYURA EAST SCHOOL BUS ROUTE
LANDRIGANS R
D
MAIDAVALE ROAD
DARTS R
OAD
THOMAS
ROAD
GALES R
D
ROAD
ROBINS ROAD
ROAD
ROAD
McLEAN LANE
JUDDS R
OAD
McPHERSONS ROAD
McQUEENS ROAD
HOGANS-KRANZ R
D
BRAINS R
OAD
McCARTHY LANE
BRAIN LANE
J. B
ALLENTINES R
DHALLAMS R
DANDERSON
NEVILLE ROAD
WILSONS R
OAD
ROADGREGORS
WARREN R
OAD
RICKARDS R
OAD
WILLIAMS R
OAD
ERHARDTS R
OAD
PHELANS R
OAD
GOYURA E
AST
SCHOOL B
US R
OUTE
NAYLOR R
OAD
BURTONS R
OAD
BELLS R
OAD
EVERITTS RD
NEVILLES RD
JOLLYS R
OAD
POHLNERS R
OAD
TWO MILE RD
JOLLYS R
D
DEMPSEY R
D
HATCHER ANDERSON RD
LASCELLES S
OUTH R
D
NYALLO ROAD
WATCHUPGA
WEST R
OAD
MICHAEL RD
CRONOMBY
TANKS RD
BARBARY RD
McDOWALLS R
OAD
ACKLANDS RD
KELLYS RD
WOOMELANG
TIP RD
BROADS R
D
BERRIWILLOCK WOOMELANG RD
DUTHIES ROAD
McLEANS ROAD
RUPANYUP R
D
VAUGHAN ROAD MULLER DRIVE
SCHULZ
ROAD
B. LIERSCHS RD
LES LANGS
ROAD
HABELS ROAD
SHEEP HILLS RD
NUSKE RD
O'CALLAGHAN
ROAD
SCHULTZS ROAD
CARRON
ROAD
LIERSCH R
D
MELLIS ROAD
WALKER
LANE
NICHOLSON
ROAD
AREEGRA
EAST RD
KENT ROAD
WYLLIE R
D
LIERSCH
LANE
SOUTH
DUNMUNKLE
SCHOOL R
D
McLACHLANS
ROAD
WOODS RD
McGRATHS
ROAD
WALKERS ROADREDFORDS R
D
LIERSCH
LANE
NORTH
BANGERANG ROAD
PYRES RD
COOPERS RD
NUNNS RD
FRANKI E LANE
SOUTH BOUNDARY RD
WILKUR S
OUTH
SCHOOL R
OAD
LAWLER ROAD
CARRON LAWLER ROAD
BOOLITE DONALD RD
TEGELHUTER R
D
NEWELL LANE
PENNY R
OAD
HEPWORTH ROAD
WOODS LANE
AREEGRA
EXCHANGE R
D
MASSEY ROAD
LAWLER
BURRUMDELAVEDOVAS
ROAD
LAWLER
CARRON RD
WALDERS RD
WATCH
EM
WARRACKNABEAL RD
PAYNE LANE
PICKERI NG ROAD
WATCHEM CARRON RD
DOWNES RD
THOMPSONS RD
J. A
RNOLD R
D
RUWOLDTS RD
ROAD
S. FLORENCES
ROAD
DROVERS LANE
MIDDAS
ROAD
J. SUDHOLZS RD
NEILL
LANE
McDONALD LANE
JOHNSTONS RD
BALLANTINES RD
HOTKERS R
D
JEFFREYS
SWAMP RD
RUTHERFORDS R
D
ROBBINSRD
EDGERTONS R
OAD
P HOTKERS
ROAD
CARTERS
BARKERS RD
RD
RUPANYUP
BOOLI TE RD
HEWITTS R
OAD
SWITCHBACK
ROADEAST MOUNT
PLEASANT R
D
MINYIP RICH
AVON ROAD
RUP SOUTH
SCHOOL ROADLINGHAMS
ROAD
LALLAT
NORTH RD
BOYDS
ROAD
DE
PO
T R
OA
D
MURPHYS
ROAD
STARBUCKS
ROAD
FLORENCES RD
RD
TEASDALES
ROAD
GRAHAMS
MORGANS
ROAD
RD
DUNMUNKLE
CREEK R
D
LALLAT
NORTH R
D
McKAYS ROAD
MILLERS
ROAD
ROADWARRANOOKE
McKAYS ROAD
BISMARK - LUBECK ROAD
McLEOD
ROAD
OLNEYSJ. WOODS
ROAD
ROAD
MORRI S
ROAD
GOODS
LANE
JACKSONS R
D
JESS RD
DUNMUNKLE CREEK RD
BANYENAPIMPINIO RD
DUNMUNKLE
CREEK EAST RD
CHAPMANS RD
CONNELY R
D
NORTH R
D
DUNLOPS R
D
MATHESONS
RD
BURRUM
RUPANYUP
BURRUM RD
LALLAT
SCHOOL R
D
LALLAT
BANYENA RD
POPES R
OAD
DALCROSS RD
DYERS
ESTATE RD
LALLAT
SOUTH
ROAD
MINYIP BANYENAROAD
GUN CLUB
ROAD
F KRELLE RD
BURRUM
LAWLER RD
MATHI ES R
D
ROAD
DUNMUNKLE
ESTATE RD
SWITCHBACK
ROAD MINYIP RICH
AVON ROAD
BARBER R
DWALSH
LANE
R. FUNCKES
ROAD
BRYANS RD
BOAKS ROAD
BACK R
D
LAEN
TICKNERS RD
BYRNES R
D
CHATFIELD
ROAD
V. M
ATTHEWS
ROAD
GLENORCHY ROAD
McLEOD
ROA
D
A B FUNCKES RD
WESTERLANDS R
D ROWE ROAD
DONALD LAEN R
D
I. EVANS ROAD
PAYNTERS RD
SCHOOL ROAD
WHITES RD
BURRUM
BANYENA RD
A. M
ATTHEWS
ROAD
BANYENA SILO ROAD
HO
PE
TO
UN
RA
INB
OW
RD
HOPETOUN RAINBOW ROAD
WARRACKNABEAL
RAINBOW ROAD
HO
PE
TO
UN
WA
LP
EU
P
ROAD
BIRCHIP RAINBOW ROAD
PATCHEWOLLOCK
SEA LAKE ROAD
HO
PE
TO
UN
WA
LP
EU
P R
D
HE
NT
YH
IGH
WA
Y
SU
NR
AY
SIA
HIG
HW
AY
PATCHEWOLLOCK
SEA LAKE ROAD
HOPETOUN
SEA LAKE ROAD
HENTY HIG
HWAY
BIRCHIP RAINBOW ROAD
SU
NR
AY
SIA
HIG
HW
AY
SUNRAYSIA
HIG
HW
AY
SU
NR
AY
SIA
HIG
HW
AY
HOPETOUN
SEA LAKE ROAD
ROAD
JEPARIT
WARRACKNABEAL
HO
RS
HA
M
KA
LK
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RO
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HIG
HW
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BO
RUN
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WA
RR
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AB
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RA
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OW
RO
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RAIN
BOW
ROAD
JEPARIT
WAR
RAC
KNABEAL
RO
AD
WIMMERA
HIGHWAY
STAW
ELL
JE
PA
RIT
WA
RR
AC
KN
AB
EA
L
HE
NT
Y
HIG
HW
AY
DO
NA
LD
HORSHAM
MINYIP RD
WARR
AC
KN
ABEAL
BIR
CH
IP
RO
AD
HE
NT
Y H
I GH
WA
Y
RO
AD
MU
RT
OA
MU
RTO
A
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RC
HY
ROAD
BORUNG
WAR
RAC
KN
ABEAL
RO
AD
WIMMERA HIGHWAY
ST
AW
ELL
WA
RR
AC
KN
AB
EA
L
RO
AD
MURTOA
DONALD
STAW
ELL
WA
RR
AC
KN
AB
EA
L R
OA
D
HIGHWAY
WAR
RAC
KN
ABEAL
BIRC
HIP
RO
AD
ROAD
WIMMERA HIGHWAY
RAINBOW
YAAPEET R
DTREGENZA R
D
FULLER RD
YAAPEET
SOUTH
ROAD
MOYLES ROAD
FIRE
ACCESS R
D
COZENS
LANE
ECHUNGA ROAD
CANNUM
SCHOOL R
DMcRAES R
OAD
ANTWERP RD
SLEEPS RD
BLACKSMI TH
ROAD
GIBSON LANE
ANTWERPLAMONT RD
ROAD
BOLWELLS RD
BARRAT
QUARRY R
D
SCOTTS
ROAD
KRAHE
ROAD
LUTZES
ROAD
SNAKE
LANE
GOULD LANE
COUTTS
LANE
MORELLA
RD. WEST
BANGERANG
ROAD WEST
RO
BIN
SO
N
LA
NE
BELL ROAD
MINERS RD
BROWNS LANE
LAH ANGLE RD
JESS LANE
MILLS R
D
RESERVE
ROAD
PARSONS
ROAD
COWANS R
D
KANES R
DKANES RD
FLETCHER
LANE
MOUNT
PLEASANT RD
RUPANYUP
ROAD
WARD R
OAD
CUMM
INGS R
D
WOOLLA
RDS R
D
PATCHEWOLLOCK
TIP ROAD
BRYANS ROAD
NORTH
TORNEY RD
OLD OUYEN RD
BATHGATE
LANE
YARONE
RD
DERING RO
AD
YARTO
SPEED RD COLLINS LANE
SHEAN ROAD
DALTON LANE
DESERT R
OAD
OLD PATCHEWOLLOCK
ROAD
DESERT ROAD
SOUTH
TURRIFF SILO RD
SHERWELLS
RD
ARCHIBALD
ROAD
LASCELLES WEST ROAD
GORYA
LANE
MOTT R
OAD
GLENBURNIE R
D
BETTS RD
CENTRE
HILL
ROAD
DUTHIES T
RACK
BOOTS LANE
COLLINS R
D
CARRA LANE
PLUMPTON RD
DOOLEYS RD
DOWNEY LANE
MACFIE RD
LI NK R
D
ROSEBERY TIP RD
TOWER R
D
HOPETOUN
CEMETERY RD
RIFLE BUTTS RD
LYNCHS R
D
GOLF
LINKS RD
BEULAH
SLAUGHTERHOUSE RD
BEULAH
TIP RD
MARLOW RD
TAYLOR LANE
NEVILLES RD
McDOWELLS - BAILEYS RD
COFFEYS R
DTEMPLEMORE
ROAD
GAWITH
ROAD
BURNT CLAY ROAD
NORTH
WEST ROAD
CRAMS R
OAD
EDMONDS
HAMILTONS R
D
RD
DEUTSCHER
LANE
CHURCH
ROAD
McNAMARA LANE
COROMBY
ROAD
RABLS
ROAD
SLAUGHTERS R
D
HORSHAM
LUBECK RD
OLD
RUPANYUP
ROAD
P WOOD RD
DUCK
SWAMP RD
UBERGANGS
ROAD
WARMUTH R
D
KING LANE
L. PIETSCH
ROAD
R.LEARMONTH
ROAD
C. LOATS RD
NIEWAND
LANE
COUTTS RD
HOTKERS R
D
JEFFREYS
SWAMP RD
McLEANS ROAD
LINGHAMS
ROAD
SLANTING
ROAD
KELM
LANE
BOOLITE
HALL RD
KELM
LANE
MORRIS
LANE
BROWN RD
WATSON
ROAD
McLO
UGHL
IN LA
NE
KENNEDY
LANE
RYAN
LANE
McLACHLANS
ROAD
WOODS RD
GRIFFIN
ROAD
SMITH LANE
ISBELS
ROAD
DALCROSS RD
BURREREO
ROAD
GORMAN
ROAD
SWITCHBACK
ROAD
KI RBY
ROAD
KENDALL RD
CASS
LANE
LANE
BURRUM
MAGPIE LANE
R WOODS ROAD
LANE
DRUM
LAEN
CEMETERY R
D
FLETTS ROAD
0
kilometres
10
YARRIAMBIACK SHIRE
ROAD NETWORK
Hin
dm
ar s
h S
hire
NOTE: IN ACCORD WITH YARRIAMBIACK SHIRE'S ROAD HIERARCHYA NUMBER OF THE ROADS SHOWN AS GRAVEL ON THIS MAP WILL,
IN THE NEAR FUTURE, BE DOWN GRADED TO BE SUITABLE FOR USEIN "DRY WEATHER ONLY".
CARE SHOULD ALWAYS BE TAKEN WHEN DRIVING ON GRAVEL ROADSBUT SPECIAL CARE IS REQUIRED WHEN DRIVING ON GRAVEL ROADS
DURING OR AFTER WET WEATHER.NOT ALL ROADS SHOWN AS GRAVEL ON THIS MAP WILL BE USEABLE AT
ALL TIMES.
20
Horsham Rural City
Northern Grampians Shire
Bulo
ke S
hire
NorthernGrampians
Shire
WYPERFELD
NATIONAL PARK
Mildura Rural City
Hin
dm
ars
h S
hire
HindmarshShire
WATHE
RESERVE
Mildura Rural City
Buloke Shire
BulokeShire
LEGEND
Arterial Road(Previously State Highway)
Arterial Road(Previously Main Road)
Earth Formation
Sealed Local Road
Gravel Road
Unformed Road
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Contracts C245-2019 Murtoa Swimming Pool – project awarded to David Delahunty at September Council Meeting. Contract yet to be signed as awaiting new plans from David to include in contract document. Council has submitted a Demolition permit with the Building Department. David Ward (Contract Project Manager) commencing with Council 16 th October; the Swimming Pool project will be overseen by David Ward, he will liaise with swimming pool committee, demolition contractor and builder to allow commencement of this project in the immediate future. C246-2019 Provision of Gravel Crushing Service – the tender specification for this project is currently being prepared C248-2019 Tipping Cab Chassis Truck – submissions closed 4 October, tender submission will be assessed in the next week or so and presented to Council at November meeting C250-2019 Brim Bowls Club Synthetic Playing Service – advertised last week. Tenders close 8 November C251-2019 Stabilisation Works 2019/2020 tenders close 18 October – will assess and present to Council at November meeting C252-2019 Design & Construct Kerb & Channel, Werrigar St, Warracknabeal – tenders close 16 October – will assess and present to Council at November meeting C254-2019 Commission & Develop Plans to Deliver Tourist Accommodation & Town Revitalisation Documentation for 40 Established Locations (Wimmera Mallee Tourism) – tenders close 7 November C255-2019 Develop & Host Trade Fair Event (Wimmera Mallee Tourism) – tenders close 7 November C256-2019 Warracknabeal Leisure Centre – Supply & Install Multi-purpose Timber Playing Surface – tenders close 8 November Provision of Wet Hire of Bulldozer (for gravel crushing) – specification currently being prepared Expressions of Interest C253-2019 Warracknabeal Leisure Centre – Removal of Flooring – submissions close 6 November Request for Quotes Q96-2019 Beulah Memorial Hall – External Painting – submissions close 8 November Q98-2019 Tempy Playground – Supply of Play Equipment – submissions close 8 November Q99-2019 Jung Recreation Reserve – Supply of Play Equipment – submissions close 8 November
32
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Caravan Park Occupancy – September 2019
State
Warracknabeal
Hopetoun
Murtoa
VIC 128 76 71 WA 1 0 0 TAS 4 0 5 SA 24 18 11
QLD 38 10 6 NT 0 0 0
NSW 24 16 0 ACT 3 0 0
International 0 0 0 Permanents 4 N/A N/A
TOTAL 226 120 93 Caravan Park Occupancy Comparison – September 2018
State
Warracknabeal
Hopetoun
Murtoa
VIC 180 172 80 NSW 5 0 5 WA 2 7 4 QLD 23 6 5 SA 15 63 25 NT 0 0 0 ACT 22 37 5 TAS 2 0 0
International 0 0 0 Permanents 6 N/A N/A
TOTAL 255 285 124 Warracknabeal Regional Livestock Exchange Sales figures Sept 25th = 6,735 head Oct 9th = 9,325 head
33
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
12.5 General Manager Community Services & Development - Gavin Blinman Environmental Health/ Local Laws - prepared by Tim Rose and Craig Byron Food premises inspections have continued over the reporting period with no major concerns being identified. With the assistance of Council’s Building Inspector, a thorough inspection was also carried out of a food business premises that has been closed for over 5 years. The purpose of the inspection was to provide advice to a potential buyer regarding possible purchase and reopening. Council was also able to follow up a complaint that had previously been unsubstantiated. This matter was investigated and risks to public health were rectified. Council received one alert for a food related notifiable disease over the period. The source is believed to be outside of the Shire. Three onsite wastewater applications have been received for the period. Assessments have been completed and proposed designs have been approved. Permits will be issued following receipt of minor accompanying documentation. Council’s Blue Green Algae inspection program will commence in October. As per Council policy, monthly inspections will be carried out at Lake Marma, Warracknabeal, Brim and Beulah Weir Pools and at Lake Lascelles. These inspections aim to identify any indicative conditions that may suggest BGA levels could be unsafe. Sampling of all water bodies will be conducted in December. Council encourages water users to notify Council if they have any concern over the condition of the water. Property inspections for Fire Prevention will begin Monday 14th October, starting in the north of the shire and finishing in the south. Fire Danger Period restrictions are commencing for the Northern part of the shire e.g. Beulah - Northwards, from Monday 14th October. On 24th September Council successfully prosecuted the property owners in Hopetoun, before the Horsham Magistrate for failing to comply with a Fire Prevention Notice and they were ordered to pay a fine of $1612. Have had 4 dogs Impounded and 1 Cat. 3 of the dogs were returned to their owner, while one has gone to rescue after being unable to locate the owner. The cat was surrendered and has gone to rescue. Maternal and Child Health Report Prepared by Michelle Schilling Birth notices first quarter Warracknabeal 4 Murtoa 3 Rupanyup 1 Beulah 2 Hopetoun 5 Patche/Tempy 2 Total 17 Planning for expenditure of Enhanced funding – to be decided this month Immunisation clinics – no change, running well, good numbers, nurses attended Immunisation conference.
34
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Early years Coordinator prepared by Glenda Hewitt Implementation of Three year old kindergarten continues to occupy a significant percentage of my time currently. Over the past two weeks, I have conducted Information and consultation sessions with all but one Kindergarten in the Shire. It is important that we as a Council hear the views of the Kindergarten Community to provide as far as practicable the model of service delivery for each service that best meets family’s needs. Hopetoun, Murtoa, and Rupanyup services have indicated their preferred models, which are feasible to provide, however Warracknabeal, with its high enrolment numbers, has provided us with greater challenges. These challenges relate to fitting all children into the service so that they both three and four year old children have access to 15 hours of early childhood education. After surveying a vast majority of the prospective Warracknabeal Kindergarten families for 2020, a very clear preference for 5 hour sessions for both three and four year old children rather than a long day kindergarten model, was indicated. Interestingly, long day Kindergarten was the preference of Murtoa Kindergarten families, which appears to be a clear reflection of the child-care issues faced in that area. In order to try and find a way to meet community needs, Gavin and I, together with the DET and Uniting Wimmera are exploring several options one of which includes the possibility of utilising one of the child-care rooms to deliver three year old Kindergarten. This has been a significantly under-used room during 2019, and with the roll out of three year old Kindergarten there are implications that this may further impact numbers in 2020. However, consideration of child care is obviously a very important part of the final outcome. A decision about service delivery in Warracknabeal is still pending. I have yet to meet with Minyip to confirm the proposed model, however staffing limitations and financial viability will limit what is offered there. I have attached the different delivery models for each Kindergarten service in the Shire. Please note that the Warracknabeal model is very much in the proposal stage. Staffing We were saddened to receive the resignation of Robyn Hallam our long standing Kindergarten Teacher from Hopetoun, effective from the end of this year. Robyn’s contribution to the Kindergarten Community in Hopetoun and to the Shire has been exemplary and she will be sadly missed. Although entering retirement, Robyn has expressed an interest in relief teaching in the Shire which will be an enormous asset. We wish Robyn all the best as she embarks on a new stage in her life. Robyn’s resignation, together with a new teacher for the three year old group in Warracknabeal will mean that we will be recruiting two new early childhood teachers for the 2020 year. We will also need to recruit assistant Diploma and Certificate three educator for services.
35
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
MURTOA KINDERGARTEN 2020 ( OPTIONS)
Monday Tuesday Wednesday Thursday Friday Admin
/Planning 3 and 4 year old (7.5 hr)
3 and 4 year old ( 7.5 hr)
MINYIP KINDERGARTEN 2020 ( OPTIONS)
Monday Tuesday Wednesday Thursday Friday 3 and 4 year
old (5 hr) 4 year old (5 hr)
3 and 4 yr old (5 hr)
3 year old children (5 hr)
RUPANYUP KINDERGARTEN 2020 ( OPTIONS)
Monday Tuesday Wednesday Thursday Friday 3 and 4
year old (5 hr)
3 and 4 yr old (5 hr)
3 and 4 yr old (5 hr)
HOPETOUN KINDERGARTEN 2020 ( OPTIONS)
Monday Beulah
Tuesday Hopetoun
Wednesday Hopetoun
Thursday Hopetoun
Friday Hopetoun
TOTAL HOURS
3 and four year old (5 hr)
3 and 4 yr old (5 hr) H
4 yr old (5 hr) H
3 year old children (5 hr) H
4 year old (5 hr) H
4 yr 15 hours Hopetoun/Beulah
All Beulah children/Hopetoun 3 yr olds
All Beulah children and all Hopetoun
Beulah 4s to attend
Beulah 3s to attend
Beulah 4’s to attend
3 yr 15 hours Hopetoun /Beulah
Warracknabeal Kindergarten has been presented with this option, however families have indicated a strong preference for 5 hour days, which cannot be delivered from the existing Kindergarten room.
36
WARRACKNABEAL KINDERGARTEN 2020 ( OPTIONS) 35 x 4yr old 25x 3 yr old current enrolment (30)
Monday Tuesday Wednesday Thursday Friday TOTAL HOURS
OPTION 1.
4 yr olds (7.5 hours) 25 children
3 year old (7.5 hr) 25 children
4 yr old (7.5 hr) 25 children
3 year old (7.5 hr) 25 children
4 year old (7.5 hr) 25 children
4 yr 15 hours 3 yr 15 hours
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Supported Playgroups prepared by Kathryn Camilleri There is so much happening at playgroup this month as well as playgroup running as normal. We have some events coming up which are very exciting. At the Warracknabeal Show on 10 October we will set up an information stall in the shed with RNWH, Neighbourhood House and other groups. Melissa has put together a flyer with information about playgroup and a time table of events for term 4. Some of the up and coming events Include a visit from the show chickens, Children’s week activities, Yarriambiack lodge playgroup and a Horsey playgroup (volunteers from RDA are bringing some ponies to the race course where children over 3 years of age can have a ride either in a horse drawn cart or on a pony) We have received the Children’s Week Grant again this year of $700. With a week of activities planned from Monday 21st Oct to Friday 25th Oct. RNWH is running two Play to Learn sessions on the Monday in Warracknabeal and Wednesday in Hopetoun. I am running a children's week activity at the Warracknabeal Lion’s Park on Tuesday and at the Hopetoun Primary School on the Friday. A Face painter from Horsham will attend and Mini Mallee Music are coming to do their story songs. Morning tea provided, bubbles and other outdoor activities. It should be a lot of fun. On Thursday Melissa will be attending SLAAM Neighbourhood House in Murtoa to read stories to the children and will take her circus activities. Pauline, Leisure and Lifestyle Coordinator at Yarriambiack Lodge have invited us to run playgroups in the lodge with the residence on the 29th of October. We have booked the Hospital bus to pick up Families from the Playgroup room and take them up to hospital and back to provide transport for those families who don’t drive. As well as an opportunity to all go at the same time. I am excited to see this work and that it might be a permanent fixture on our Playgroup Calendar in 2020. I am excited to have Melissa attending Smalltalk training in Melbourne. It will be great to have her to bounce ideas off and deliver a stronger Smalltalk program across the shire and fill in for me when needed. Youth Report prepared by Murray McKenzie Draft Yarriambiack Youth Engagement Strategy was posted to our website after the last Council meeting for comment. Friday 4th October saw a massive 15 vehicle Beat the Heat Street parade through Warracknabeal. It was really well attended by YYAC members, who not only held our banners displaying the stakeholders in our Thrive Not Survive Yarriambiack-Motorsport Mentoring Program but also in one case were registered to drive a car. The number of residents who lined the Streets and supported the event was overwhelming. It was really well received. The Murtoa Big Weekend started on the Friday as well with Flicks and Tricks in the Sticks event held in Murtoa’s Stick Shed being supported by our Ramp It Rage It Stage It FReeZA program. We supported the Youth Film Workshops and the Puppet Show, with the event being well attended (numbers close to 500 I was informed??).
37
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Saturday 5th October saw the Drag Racing Event at the Warracknabeal Airport with one of our YYAC members who has been participating in the Thrive Not Survive Yarriambiack-Motorsport Mentoring Program Motorkhanas being accredited to drive in the event. Kael Zanker made history by being the first junior sedan driver accredited by ANDRA in Victoria. Well done Kael. Saturday also saw YYAC member Shawn Pendlebury and myself attend the Murtoa Big Weekend Gaming event where we had nearly 20 young people participate across 4 events. This was held at Murtoa College and entertained young people between 2-5pm Sunday 6th October saw the Motorkhana start at the Warracknabeal Airport and have nearly 40 competitors with a lot of these being aged between12-25 As part of our Thrive Not Survive Yarriambiack-Motorsport Mentoring Program. We had young people not just from Warracknabeal attend but also from Murtoa and other areas as well. CHSP Report – Prepared by Alannah Lehmann Meals on Wheels
Centre Base Meals
Meal Vouchers
CHSP 65+ SERVICE ACTUAL TARGET
Delivered Meals 886 1,342 Domestic Assistance 431 453 Personal Care 138 191 Maintenance 3 25 Respite 22 35
38
September 2019 691 Meals September 2018 682 Meals September 2017 692 Meals
September 2019 214 Meals September 2018 254 Meals September 2017 251 Meals
September 2019 274 Vouchers August 2019 308 Vouchers
July 2019 256 Vouchers
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Assessment Officer Report prepared by Barb Whiteford and Hanna Butuyuyu GENERAL Hanna on leave from 17/9/2019 returning 15/10/2019 Barb off on Carers Leave for 1 week WAITLIST
4 clients all with appointments scheduled.
ASSESSMENTS COMPLETED
Completed:12 Declined: 2 LAHA Assessments:0
REVIEWS COMPLETED
Reviews: 9
EDUCATION & TRAINING
Anti Bullying, Harassment and Equal opportunity Workshop 3.9.2019 Rural Northwest Health presentation on Regional Assessment Service 18.9.2019 Completed online RAS survey on Reablement
o the Victorian Integrate MEETINGS
Shared Care Meeting: 17.9.2019 Wimmera Assessors meeting 3.9. 2019 Wimmera Partnership Network Meeting 3.9.2019
Project Report prepared by Andrea Stepney
Project Description Status Stage % comp W’beal Town Hall Strong Found. Project
Replacement, renew floors, wall & ceiling repair
Project commenced 9/4/19. Project $130k HV have agreed to delay carpet installation to allow kitchen works.
Construction 95
E-Rup Retail Development
Development of Rupanyup Retail Precinct
RDV Milestone 1 completed ($500k grant). Finalising land purchases.
Initiation 90
Warracknabeal Leisure Centre
New court surfaces
SPORTAUS funded. Project commences December 2019. Project value $284K. EOI for floor removal released & Tender released 11/10/19.
Initiation 95
Warracknabeal Saleyards Upgrade Project
Major Refurbishment
BBRF funded. Project commences December 2019. Project value $272k. Tender for shade structure awarded to
Initiation
95
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Candor. Warracknabeal Town Hall
Kitchen Upgrade
Full refurbishment of kitchen facility. Awaiting heritage approval Funded by YSC. Budget $90k. Awaiting HV permit approval.
Initiation 95
Warracknabeal Leisure Complex
Facility Upgrade - Gym
Scope pending user group consultation. Funded by YSC. Budget $50k for seed funding and schematics user group meeting completed.
Development 50
Drought Projects
Progress
%
Aubrey Hall
New roof and arts project (mural restoration)
Project Value $15,636 Schulz Plumbing agreement & purchase order issued.
In progress 5%
Beulah Memorial Hall
External painting of Hall
Project budget $37K Two quotes received. Development 90%
Beulah Swimming Pool
PV solar system for swimming pool
Project Value $17K Development 90%
Beulah Recreation Reserve
Upgrade of catering equipment
New stoves for Reserve kiosk/kitchen $3k Purchase order issued
In progress 5%
Brim Bowls Club Synthetic Surface
New synthetic surface
Project budget $180k. Additional landscape TBA. RFQ released 11/10.19
Initiation 25%
Hopetoun Gateway BEET
Refurbish and extend Gateway Beet
Project budget $120k. Structure and concrete works. Finalising RFQ
Development 50%
Jung Recreation reserve new playground
Project budget $30k. Designs agreed. RFQ released 11/10/19
Initiation 50%
Minyip Rec Reserve Irrigation
New irrigation to sports oval
Project budget $85k. Committee funding laser costs. RFQ released 11/10.19
Initiation 25%
Murtoa Bowls Club
Clubroom Upgrades
Project budget $19,890 Sourcing additional quotes Development 75%
Murtoa Showgrounds
Upgrade ladies change rooms
Project budget$$18,135 Sourcing additional quotes
Development 75%
Murtoa Mechanics Institute
Evaporative Cooling
Project Budget $11,818 Agreement & purchase order issued to Laser Electrical
In Progress 5%
Drought Projects
%
Murtoa Lake Marma
Irrigation extension
Project Budget$5,255 Agreement & purchase order issued to Wimmera Landscaping
In Progress 5%
Murtoa Tennis Club
New asphalt – 1 court
Project Budget$15,087 Sourcing additional quotes Development 75%
Patchewollock Visitor Amenities
Upgrade public toilets, solar & shelter to community store
Project budget $50k Purchase orders issued for painting, plumbing, electrical, pavers & shade structure. Trying to get additional quotes for solar system
Development 75%
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Rupanyup Rec Reserve
Upgrade sporting oval lights – Full lighting project
Project budget $150k. Sport & Rec application for $99k pending. Total project cost $242k
Development 90%
Tempy Rec Res Install new playground
Project Budget $40k. Design agreed. RFQ released 11/10/19
Development 90%
Woomelang Mini Silo Art
mural of endangered animals
Project budget $38,720k Exemption granted for one quote only. Agreement & Purchase order released 11/10/19
In Progress 90%
Yaapeet Reservoir Earthworks
Project budget $40k Finalising quotes. Development 50%
Pipeline
% Murtoa Netball Change Rooms
New change rooms and Netball court
Project reported to SRV for Minor Facilities funding. Committee to develop project & contribution funds
Development 10
Beulah Rec Res Change Rooms
New change rooms & toilets for Football/Netball
Project reported to SRV for Minor Facilities funding. Committee to develop project & contribution funds
Development 10
Murtoa Netball Court
Install additional netball court
Project reported to SRV for Minor Facilities funding. Committee to develop project & contribution funds
Development 10
Beulah Netball Club Pavilion
Upgrade netball facilities
Project reported to SRV for Minor Facilities funding. Committee to develop project & contribution funds
Development 5
Hopetoun Rec Res Lighting Upgrade
New lighting to sports oval
Project reported to SRV for Minor Facilities funding. Committee to develop project & contribution funds
Development 5
Hopetoun Golf Club
New shed for equipment
Sourcing funding. Committee to develop project Development 5
Hopetoun Rec Reserve
Extend sprinkler system
Project reported to SRV for Minor Facilities funding. Committee to develop project
Development 5
Minyip Grandstand
Refurbishment of grandstand
Application to SPORTAUS submitted. Application unsuccessful. Approximate project value $157k
Sourcing grant 0
41
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
12.6 Permits issued by Council - September Reference No Applicant Date of Issue Building Permits Mark McPherson 1996 Henty Highway, Beulah 12/9/2019 Peter Gilmore 3 Petering Street, Minyip 23/9/2019 Michael Williamson 9 Dungey Street, Warracknabeal 24/9/2019 Michael Funcke 199 Minyip-Banyena Road, Minyip 26/9/2019 Planning Permits I & L Penny Holdings 42 Gardiner Street, Warracknabeal 23/9/2019 Albacutya Gypsum CA41 Eys Mayles Road, Yaapeet 26/9/219 Septic Tank Permits Local Laws Permits Street Trade Permit 11 Mixx FM – Ace Radio 6/9/2019 Street Trade Permit 12 Ambulance Victoria 30/9/2019 Permits to Burn Schedule 12 Warracknabeal Fire Brigade 9/9/2019 Murtoa Fire Brigade 9/9/2019 Road Reserve Works Permits
APP 2019-15 Joel Clark – Loud Signs 11/09/2019
Asset Protection Permits
Firewood collection Permits Shahne Johnstone 4 Smith Street, Warracknabeal 10/9/2019 Tony Armstrong 1 Boree Street, Lascelles 9/9/2019 Tim Quarrell 26 South Street, Minyip 13/9/2019 Daniel King 29 Ford Street, Hopetoun 13/9/2019 Recommendation: That Council note the permits issued by Council between 01 September and 30 September 2019. Resolution Moved Cr T Hamilton Seconded Cr J Wise That the recommendation be adopted Carried
42
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
13 REPORTS FOR DECISION 13.1 Finance Report – Prepared by Anita McFarlane Recommendation: The Finance Report as at September 2019 be received. Resolution Moved Cr T Hamilton Seconded Cr K Zanker That the recommendation be adopted
Carried
43
September Actuals
2019/2020 Budget YTD Actuals Forecast YTD Variance
YTD % Variance
IncomeAsset Disposal & Fair Value Adjustments (25,792)$ (234,120)$ (42,155)$ (234,120)$ (191,965)$ 82%Contributions, Donations & Reimbursement (30,225)$ (170,036)$ (87,584)$ (170,036)$ (82,452)$ 48%Government Grants & Charges (314,678)$ (12,081,283)$ (1,905,076)$ (12,081,283)$ (10,176,207)$ 84%Interest Income (1,315)$ (89,199)$ (4,234)$ (89,199)$ (84,965)$ 95%Rates & Charges 122,718$ (12,513,108)$ (13,442,649)$ (12,513,108)$ 929,541$ (7%)User Charges, Fees & Fines (113,868)$ (1,328,133)$ (276,886)$ (1,328,133)$ (1,051,247)$ 79%Other Income -$ -$ -$ -$ -$ 0%
Income Total (363,161)$ (26,415,879)$ (15,758,585)$ (26,415,879)$ (10,657,294)$ 40%
ExpenditureAsset Disposal & Fair Value Adjustments -$ 348,213$ -$ 348,213$ 348,213$ 0%Bad & Doubtful Debts -$ 500$ -$ 500$ 500$ 0%Contributions & Donations 149,004$ 790,297$ 249,655$ 790,297$ 540,643$ 68%Depreciation Amortisation & Impairment -$ 6,195,069$ -$ 6,195,069$ 6,195,069$ 100%Employee Costs 705,019$ 9,133,637$ 2,286,798$ 9,133,637$ 6,846,839$ 75%Finance Costs 1$ 60,010$ 2$ 60,010$ 60,008$ 100%Materials 604,279$ 6,082,874$ 1,451,227$ 6,082,874$ 4,631,647$ 76%Other Expenses 54,526$ 1,451,434$ 785,713$ 1,451,434$ 665,721$ 46%
Expenditure Total 1,512,828$ 24,062,034$ 4,773,395$ 24,062,034$ 19,288,639$ 80%
Total 1,149,668$ (2,353,845)$ (10,985,190)$ (2,353,845)$ 8,631,345$
YARRIAMBIACK SHIRE COUNCILINCOME STATEMENT BY RESOURCES
FOR SEPTEMBER 2019
September Actuals
2019/2020 Budget YTD Actuals Forecast YTD Variance
YTD % Variance
IncomeCommunity Services (150,722)$ (2,320,948)$ (550,865)$ (2,320,948)$ (1,770,083)$ 76%Corporate Services 116,670$ (17,164,078)$ (13,000,495)$ (17,164,078)$ (4,163,583)$ 24%Economic Development (224,836)$ (1,175,440)$ (286,312)$ (1,175,440)$ (889,128)$ 76%Engineering (57,874)$ (3,547,395)$ (656,331)$ (3,547,395)$ (2,891,064)$ 81%Recreation & Culture & Leisure (2,345)$ (505,260)$ (13,335)$ (505,260)$ (491,925)$ 97%Regulatory Services (23,317)$ (193,398)$ (42,917)$ (193,398)$ (150,481)$ 0%Waste & Environment (20,737)$ (1,509,360)$ (1,208,329)$ (1,509,360)$ (301,031)$ 20%
Income Total (363,161)$ (26,415,879)$ (15,758,585)$ (26,415,879)$ (10,657,294)$ 40%
ExpenditureCommunity Services 211,091$ 2,963,853$ 632,314$ 2,963,853 2,331,539$ 79%Corporate Services 108,504$ 1,909,856$ 554,647$ 1,909,856 1,355,209$ 0%Economic Development 242,218$ 1,486,595$ 423,956$ 1,486,595 1,062,639$ 71%Engineering 473,812$ 11,446,465$ 1,754,480$ 11,446,465 9,691,985$ 85%Governance 97,053$ 1,294,112$ 471,763$ 1,294,112 822,349$ 64%Recreation & Culture & Leisure 154,571$ 1,448,330$ 268,314$ 1,448,330 1,180,016$ 81%Regulatory Services 64,864$ 795,722$ 181,717$ 795,722 614,005$ 77%Waste & Environment 160,715$ 2,717,101$ 486,204$ 2,717,101 2,230,897$ 82%
Expenditure Total 1,512,828$ 24,062,034$ 4,773,395$ 24,062,034$ 19,288,639$ 80%
Total 1,149,668$ (2,353,845)$ (10,985,190)$ (2,353,845)$ 8,631,345$
YARRIAMBIACK SHIRE COUNCILINCOME STATEMENT BY DEPARTMENT
FOR SEPTEMBER 2019
Asset Disposal & Fair Value Adjustments
Sale of vehicle $ 25,792
Income protection insurance staff contribution $ 6,475 Workcover reimbursement $ 14,446 Income protection insurance recoupment $ 8,804 Community Contributions $ 500
Department of Jobs, Precincts & Regions - E Rup Project 200,000.00$ Department of Jobs, Precincts & Regions - Digital Innovation Festival Introduction 1,600.00$ Department of Primary Care - Youth Grants 30,583.00$ Edenhope & District Memorial Hospital - Wimmera DHHS Drought Support Fund - Transfer of grant (11,759.00)$ DHS - Preschools Grant 47,513.00$ DHS - Maternal & Child Health Grant 27,353.00$ DHS - Respite Grant 5,914.00$ DHS -Aged & Disability Care Grant 1,811.00$ DHS - HACC Administration Grant 1,164.00$ DHS - Senior Citizens Grant 1,119.00$ DHS - Personal Care Grant 785.00$ DHS - Assessment Grant 7,855.00$ DHS - Meals On Wheels - Co-ordination Grant 403.00$ DHS - Home Maintenance Grant 220.00$ DHS - Meals On Wheels Grant 118.00$
Interest Income Interest on investments 3,044$ Interest on FSPL (1,795)$ Interest on rates 67$
Caravan Park Fees $ 11,423 Leaseback $ 6,125 Planning Fees & Permits $ 4,159 Building Fees & Permits $ 16,625 Waste Disposal Fees $ 13,640 HACC & Brokerage Fees $ 36,212 Membership $ 242 Sale yards Fees and Charges $ 5,697 Animal Fees & Charges $ 940 Sports Fees & Charges $ 2,102 Other Income $ 16,704
$ 363,161 Total Income for September
Income
Contribution & Donations
Government Grants & Charges
User Charges
Yarriambiack Shire CouncilSummary of major Income and Expenses by Resources for September
Yarriambiack Shire CouncilSummary of major Income and Expenses by Resources for September
Contributions & Donations Wimmera Regional Library $ 41,723 Recreation Reserves - Annual cotribution $ 67,625 Swimming Pools - Annual contribution $ 32,761 Halls - Annual contribution $ 5,668 Consultative Committees - Annual contribution $ 1,227
Employee Costs Salaries & Wages & Oncosts (includes Annual Leave, Sick Leave, Long Service Leave etc)
590,616$
Workcover 14,127$ Allowances 15,476$ Superannuation 55,272$ Travelling 7,947$ Staff Clothing 5,999$ Other Employee Costs 5,433$ Conferences & Training 10,150$
Materials Contracts - (includes Wimmera Mallee Waste, Civica, Skillinvest, Simpson Personnel, Horsham Rural City Council etc) 421,778$ Catering 1,629$ Tools & Equipment 3,806$ Materials 91,115$ Consultants 58,538$ Plant Hire (62,672)$ Power 10,467$ Information technology 14,447$ Radio Charges 2,773$ Telephone 7,355$ Cost of Meals 9,863$ Other Expenses 4,078$ Fuel 41,102$
Other Expenses Bank Fees 2,472$ OH& S Supplies 270$ Advertising 7,381$ Lease Expenses 32,597$ Legal Expenses 48$ Audit Services 500$ Insurance 450$ Postage 1,808$ Stationery and Printing 4,231$ Subscriptions 4,277$ Work Experience 160$ Water 332$
$ 1,512,828 Total Expenses for September
Expenses
September Actuals
2019/2020 Budget YTD Actuals Forecast YTD Variance
September Actuals
01929 - Administration - Capital0900 - Building Capital Works -$ 110,000 41,950$ 110,000$ 68,050$ 62%0910 - Furniture & Equipment Capital Works -$ 2,000 1,790$ 2,000$ 210$ 11%
01959 - Tech Services - Capital0900 - Building Capital Works -$ 30,000 3,990$ 30,000$ 26,010$ 87%0920 - Computer / IT Capital Works -$ -$ -$ -$ -$ 0%
01949 - Information Technology - Capital0920 - Computer / IT Capital Works 1,119$ 75,000 14,482$ 75,000$ 60,518$ 81%
02919 - HACC Administration - Capital0910 - Furniture & Equipment Capital Works -$ -$ -$ -$ -$ 0%
02000 - Housing0900 - Building Capital Works -$ -$ -$ -$ -$ 0%
02929 - MECC - Capital0910 - Furniture & Equipment Capital Works -$ 1,000$ -$ 1,000$ 1,000$ 100%
02939 - Senior Citizens - Capital0900 - Building Capital Works -$ 5,000$ -$ 5,000$ 5,000$ 100%
02949 - Environmental Health - Capital0910 - Furniture & Equipment Capital Works -$ 2,000$ -$ 2,000$ 2,000$ 100%
0930 - Animal Pound - Capital Works -$ -$ -$ -$ -$ 0%
02969 - Maternal & Child Health - Capital0900 - Building Capital Works -$ -$ -$ -$ -$ 0%0920 - Computer / IT Capital Works -$ -$ -$ -$ 0%
02979 - Fire Hydrants - Capital0965 - Fire Hydrants - Capital -$ -$ -$ -$ -$ 0%
02989 - Preschools - Capital0900 - Building Capital Works -$ 14,000$ -$ 14,000$ 14,000$ 100%
03909 - Industrial Estate - Capital0905 - Industrial Estate Capital Works -$ -$ -$ -$ -$ 0%
03919 - Caravan Parks - Capital0900 - Building Capital Works -$ 100,000$ -$ 100,000$ 100,000$ 100%0910 - Furniture & Equipment Capital Works -$ 2,000$ -$ 2,000$ 2,000$ 100%
03929 - Public Amenities - Capital0900 - Building Capital Works -$ 5,000$ -$ 5,000$ 5,000$ 100%
04919 - Museum - Capital0900 - Building Capital Works 366$ 366$ -$ (366)$ 0%
04929 - Library - Capital0900 - Building Capital Works -$ -$ -$ -$ -$ 0%
04939 - Hall - Capital0900 - Building Capital Works 40,000$ 76,979$ 40,000$ (36,979)$ -92%
05909 - Parks & Playgrounds - Capital0975 - Playground Capital Works -$ 80,000 -$ 80,000$ 80,000$ 100%
05919 - Recreation Reserve - Capital0900 - Building Capital Works -$ -$ -$ -$ 0%
05939 - Swimming Pool - Capital0900 - Building Capital Works -$ 5,000$ -$ 5,000$ 5,000$ 100%
05949 - Sporting Complex - Capital0900 - Building Capital Works -$ 299,000 -$ 299,000$ 299,000$ 100%0910 - Furniture & Equipment Capital Works -$ -$ -$ -$ -$ 0%
05959 - Gymnasium - Capital0910 - Furniture & Equipment Capital Works -$ 4,000$ -$ 4,000$ 4,000$ 100%
05969 - Bowling Clubs - Capital0900 - Building Capital Works -$ -$ -$ -$ 0%
06909 - Local Roads - Capital0935 - Urban Road Construction 9,212$ 450,000 29,837$ 450,000$ 420,163$ 93%0940 - Rural Road Construction 135,715$ 2,655,674 162,440$ 2,655,674$ 2,493,234$ 94%0945 - Reseals -$ 498,200 -$ 498,200$ 498,200$ 100%0950 - Resheets 62,674$ 1,345,616 202,305$ 1,345,616$ 1,143,311$ 85%0955 - Shoulder Resheets 48$ 453,050 2,823$ 453,050$ 450,227$ 99%
06919 - Footpath - Capital0980 - Footpath Construction -$ 120,000 15,070$ 120,000$ 104,930$ 87%
06929 - Bridge - Capital0990 - Bridge Construction -$ 0 -$ -$ -$ 0%
06939 - Kerb & Channel - Capital0985 - Kerb & Channel Construction -$ 200,000 -$ 200,000$ 200,000$ 100%
06959 - Aerodrome - Capital0900 - Building Capital Works -$ 0 -$ -$ -$ 0%0950 - Resheets -$ 0 -$ -$ -$ 0%
YARRIAMBIACK SHIRE COUNCILCAPITAL EXPENDITURE FOR SEPTEMBER 2019
September Actuals
2019/2020 Budget YTD Actuals Forecast YTD Variance
September Actuals
YARRIAMBIACK SHIRE COUNCILCAPITAL EXPENDITURE FOR SEPTEMBER 2019
06979 - Depot - Capital0900 - Building Capital Works -$ 100,000 -$ 100,000$ 100,000$ 100%
07909 - Drainage - Capital0995 - Drainage Construction -$ 26,500 -$ 26,500$ 26,500$ 100%
07929 - Transfer Stations & Landfills - Capital0960 - Waste Site Capital Works -$ 180,000 110,176$ 180,000$ 69,824$ 39%
08909 - Livestock Exchange - Capital0900 - Building Capital Works -$ 265,000 -$ 265,000$ 265,000$ 100%
69760 - Staff Vehicle Purchases6800 - Plant Purchases -$ 250,000 46,529$ 250,000$ 203,471$ 81%
69860 - Works Plant Purchases6800 - Plant Purchases 6,039$ 940,000 425,242$ 940,000$ 514,758$ 55%
Total 215,173$ 8,258,040$ 1,133,979$ 8,258,040$ 7,124,061$ 86%
Information Technology Update fibre cabling to the Tech Office $ 1,119
Urban Road Construction Foundry Street, Minyip 9,212$
Rural Road Construction Lah West Road 13,465$ Beyal Road 13,140$ Yaapeet Kenmare Road 87,434$ Banyena Pimpinio Road 21,675$
Resheets Phitzner Eys Road 15,544$ 3LK Road 17,929$ Glenore Road 12,623$ Centre Hill Road 2,033$ Pearce & Barbary Road 1,001$ Perris Road 3,602$ Lascelles North Road 2,510$ Robins Road 308$ S. Florences Road 6,508$ Thompsons Road 618$
Shoulder Resheets Mount Pleasant Road 48$
Works Plant Registration for the new jetpatcher $ 6,039
$215,173
Capital Works
Total Capital Works for September
Yarriambiack Shire CouncilSummary of Capital Works for September
August Actuals
2019/2020 Budget YTD Actuals Forecast YTD Variance
YTD % Variance
Current AssetsCash & Cash Equivalents Investments 858,702$ 6,109,000$ 8,507,947$ 6,109,000$ (2,398,947)$ (39%)Rate Debtors (1,023,005)$ 1,083,000$ 13,684,164$ 1,083,000$ (12,601,164)$ (1164%)Debtors (857,550)$ 450,000$ 459,343$ 450,000$ (9,343)$ (2%)Other Financial Assets -$ 1,500,000$ 280,890$ 1,500,000$ 1,219,110$ 81%Inventory On Hand 32,852$ 840,000$ 546,587$ 840,000$ 293,413$ 35%Assets Held for Resale -$ 30,000$ 29,974$ 30,000$ 26$ 0%
Current Assets Total (989,001)$ 10,012,000$ 23,508,905$ 10,012,000$ (13,496,905)$
Non Current AssetsNon Current Debtors -$ 1,000$ -$ 1,000$ 1,000$ 100%Other Financial Assets -$ 250,000$ -$ 250,000$ 250,000$ 100%Investments -$ 581,000$ 523,693$ 581,000$ 57,307$ 10%Fixed Assets 215,173$ 146,511,000$ $ 140,295,180 146,511,000$ 6,215,820$ 4%
Non Current Assets Total 215,173$ 147,343,000$ 140,818,873$ 147,343,000$ 6,524,127$ TOTAL ASSETS (773,828)$ 157,355,000$ 164,327,778$ 157,355,000$ (6,972,778)$
Current LiabilitiesCreditors (375,851)$ 1,100,000$ 1,221,555$ 1,100,000$ (121,555)$ (11%)Current Loans -$ 50,000$ 20,870$ 50,000$ 29,130$ 58%Short Term Provisions (2,343)$ 2,800,000$ 3,531,271$ 2,800,000$ (731,271)$ (26%)Trust & Deposits 615$ 21,000$ 40,096$ 21,000$ (19,096)$ (91%)
Current Liabilities Total (377,579)$ 3,971,000$ 4,813,792$ 3,971,000$ (842,792)$
Non Current LiabilitiesLong Term Provisions -$ 450,000$ 541,039$ 450,000$ (91,039)$ (20%)Long Term Loans 1,739$ 58,000$ 74,112$ 58,000$ (16,112)$ (28%)
Non Current Liabilities Total 1,739$ 508,000$ 615,151$ 508,000$ (107,151)$ TOTAL LIABILITIES (375,840)$ 4,479,000$ 5,428,943$ 4,479,000$ (949,943)$
NET ASSETS (1,149,668)$ 152,876,000$ 169,756,721$ 152,876,000$ (6,022,835)$
EquityAccumulated Surplus/Deficit (1,149,668)$ 70,126,000$ 93,976,624$ 70,126,000$ (23,850,624)$ (34%)Asset Revaluation Reserve -$ 82,750,000$ 75,780,097$ 82,750,000$ 6,969,903$ 8%
TOTAL EQUITY (1,149,668)$ 152,876,000$ 169,756,721$ 152,876,000$ (16,880,721)$
InvestmentsBendigo Bank 357,874.70$ 1.50% 01/09/2020Commonwealth Bank 135,612.27$ 2.60% 01/10/2019National Australia Bank 239,339.79$ 2.70% 14/07/2019AMP (oncall) 420.39$ Oncall
733,247$
LoansPorter Plant - Street Sweeper 94,982$ 5 years
YARRIAMBIACK SHIRE COUNCILINCOME STATEMENT BY RESOURCES
FOR SEPTEMBER 2019
Current Assets YTD ActualsThe general bank account had a balance of $7.234 million at the 30th September. Council is holding $350,325 in cashand investments of Section 86 Committees. Council has$733,247 invested with the NAB, CBA and Bendigo Banks.
8,507,947$
General Debtors have decreased by $857,550 due mainly tothe Vic Roads debtor for Fixing Country Roads projects of$617,139 being settled.
$459,343
Non Current AssetsFixed Assets Increased by $244,419 as per the Capital Works report. $140,295,180
Current LiabilitiesCreditors At the time of preparing this report all Setpember invoices
have been processed. $1,221,555
$169,756,721
Debtors
Liabilities
Net Assets
Assets
Cash & Cash Equivalents
Rate Debtors For the month of September Rate Debtors decreased by$1.023 million. Outstanding rates are still being pursued bydebt collection agencies. First installments were due on30th September
$13,684,164
Yarriambiack Shire CouncilSummary of Balance Sheet as at 30th September
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
13.2 Revenue Report – Prepared by Chantelle Pitt Recommendation: The Revenue Report as at October 2019 be received. Resolution Moved Cr H Ballentine Seconded Cr J Wise That the recommendation be adopted
Carried
53
Rate Classification 2018/2019 Budget 2018/2019 Actuals 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest TotalCommercial 359,251.86$ 111,973.12$ 357,756.79$ (184,879.64)$ (3,103.46)$ 172,286.15$ 72,536.66$ 36,592.49$ 281,415.30$ Farmland 8,272,096.97$ 262,863.97$ 8,490,975.31$ (498,708.98)$ (2,636.98)$ 8,022,391.12$ 189,920.62$ 17,407.15$ 8,229,718.89$ Residential 2,098,915.45$ 641,253.65$ 2,153,631.60$ (471,808.28)$ (124,348.11)$ 1,596,988.39$ 537,150.72$ 161,015.89$ 2,295,155.00$ Total 10,730,264.28$ 1,016,090.74$ 11,002,363.70$ (1,155,396.90)$ (130,088.55)$ 9,791,665.66$ 799,608.00$ 215,015.53$ 10,806,289.19$
Rate Classification 2018/2019 Budget 2018/2019 Actuals 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Kerbside Garbage Charges 740,677.47$ 218,663.37$ 761,746.68$ (173,282.00)$ (36,100.48)$ 568,888.26$ 142,834.12$ 50,523.23$ 762,245.61$ Kerbside Recycling Charges 394,258.80$ 113,799.63$ 415,337.56$ (99,313.94)$ (26,126.00)$ 303,126.86$ 77,569.64$ 16,888.26$ 397,584.76$ Municipal Charge 366,685.92$ 201,009.00$ 375,324.92$ (79,379.96)$ (15,767.18)$ 287,172.84$ 149,211.70$ 46,951.53$ 483,336.07$ Fire Services Fixed Charge 748,468.00$ 231,930.12$ 763,776.00$ (147,739.43)$ (42,550.00)$ 584,751.59$ 194,430.65$ 38,510.29$ 817,692.53$ Fire Services Levy 363,449.08$ 40,937.12$ 489,135.18$ (55,855.81)$ -$ 435,049.43$ 18,132.93$ 2,558.86$ 455,741.22$ Credits -$ -$ -$ 104,511.88$ -$ (36,271.36)$ -$ -$ (36,271.36)$ Total 2,613,539.27$ 806,339.24$ 2,805,320.34$ (451,059.26)$ (120,543.66)$ 2,142,717.62$ 582,179.04$ 155,432.17$ 2,880,328.83$
Grand Total 13,343,803.55$ 1,822,429.98$ 13,807,684.04$ (1,606,456.16)$ (250,632.21)$ 11,934,383.28$ 1,381,787.04$ 370,447.70$ 13,686,618.02$
Dunmunkle Ward 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest TotalCommercial Rates 89,712.96$ (55,740.93)$ (1,764.47)$ 32,866.87$ 53,114.57$ 30,265.44$ 116,246.88$ Farmland Rates 2,594,321.25$ (148,080.60)$ (522.64)$ 2,465,446.52$ 48,960.29$ 3,847.11$ 2,518,253.92$ Residential Rates 657,837.15$ (155,979.03)$ (39,921.40)$ 476,196.09$ 176,484.19$ 43,070.06$ 695,750.34$ Kerbside Garbage Charges 210,038.02$ (55,593.52)$ (11,752.10)$ 148,143.83$ 49,561.85$ 17,872.75$ 215,578.43$ Kerbside Recycling Charges 124,818.58$ (33,686.81)$ (8,432.20)$ 87,128.63$ 26,939.18$ 6,306.19$ 120,374.00$ Municipal Charge 109,541.72$ (25,187.43)$ (5,276.22)$ 81,653.81$ 35,629.12$ 9,872.05$ 127,154.98$ Credits -$ 37,323.33$ -$ (12,711.28)$ -$ -$ (12,711.28)$ Fire Services Fixed Charge 216,418.00$ (43,818.88)$ (14,000.00)$ 162,581.63$ 44,866.00$ 8,019.94$ 215,467.57$ Fire Services Levy 145,676.48$ (16,854.67)$ -$ 129,724.62$ 6,760.60$ 1,159.28$ 137,644.50$ Total 4,148,364.16$ (497,618.54)$ (81,669.03)$ 3,571,030.72$ 442,315.80$ 120,412.82$ 4,133,759.34$
Hopetoun Ward 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates 94,865.59$ (68,344.56)$ (882.23)$ 26,145.94$ 6,654.03$ 4,917.74$ 37,717.71$ Farmland Rates 2,594,093.71$ (222,514.03)$ (1,315.15)$ 2,379,064.55$ 52,930.00$ 4,677.58$ 2,436,672.13$ Residential Rates 403,444.99$ (86,299.56)$ (29,558.71)$ 293,998.35$ 151,870.48$ 56,479.73$ 502,348.56$ Kerbside Garbage Charges 170,438.40$ (38,731.84)$ (10,976.19)$ 123,733.45$ 48,743.60$ 21,975.17$ 194,452.22$ Kerbside Recycling Charges 103,087.38$ (24,012.11)$ (8,206.11)$ 73,364.78$ 27,494.58$ 7,375.87$ 108,235.23$ Municipal Charge 111,118.40$ (23,796.92)$ (4,924.91)$ 84,154.40$ 65,754.28$ 22,451.85$ 172,360.53$ Credits -$ 23,467.45$ -$ (8,104.66)$ -$ -$ (8,104.66)$ Fire Services Fixed Charge 236,859.00$ (46,385.70)$ (11,500.00)$ 181,920.61$ 83,760.94$ 18,392.06$ 284,073.61$ Fire Services Levy 144,957.46$ (21,744.83)$ -$ 123,563.54$ 4,067.91$ 517.84$ 128,149.29$ Total 3,858,864.93$ (508,362.10)$ (67,363.30)$ 3,277,840.96$ 441,275.82$ 136,787.84$ 3,855,904.62$
Warracknabeal Ward 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates 173,178.24$ (60,794.15)$ (456.76)$ 113,273.34$ 12,768.06$ 1,409.31$ 127,450.71$ Farmland Rates 3,302,560.35$ (128,114.35)$ (799.19)$ 3,177,880.05$ 88,030.33$ 8,882.46$ 3,274,792.84$ Residential Rates 1,092,349.46$ (229,529.69)$ (54,868.00)$ 826,793.95$ 208,796.05$ 61,466.10$ 1,097,056.10$ Kerbside Garbage Charges 381,270.26$ (78,956.64)$ (13,372.19)$ 297,010.98$ 44,528.67$ 10,675.31$ 352,214.96$ Kerbside Recycling Charges 187,431.60$ (41,615.02)$ (9,487.69)$ 142,633.45$ 23,135.88$ 3,206.20$ 168,975.53$ Municipal Charge 154,664.80$ (30,395.61)$ (5,566.05)$ 121,364.63$ 47,828.30$ 14,627.63$ 183,820.56$ Credits -$ 43,721.10$ -$ (15,455.42)$ -$ -$ (15,455.42)$ Fire Services Fixed Charge 310,499.00$ (57,534.85)$ (17,050.00)$ 240,249.35$ 65,803.71$ 12,098.29$ 318,151.35$ Fire Services Levy 198,501.24$ (17,256.31)$ -$ 181,761.27$ 7,304.42$ 881.74$ 189,947.43$ Total 5,800,454.95$ (600,475.52)$ (101,599.88)$ 5,085,511.60$ 498,195.42$ 113,247.04$ 5,696,954.06$
Grand Total 13,807,684.04$ (1,606,456.16)$ (250,632.21)$ 11,934,383.28$ 1,381,787.04$ 370,447.70$ 13,686,618.02$
Outstanding Rates
Rates Report - October 2019Prepared by Chantelle Pitt
Outstanding Rates
Breakdown of Outstanding Rates by Ward
$13,686,618.02
$11,934,383.28
$1,319,712.01
$370,447.70 $62,075.03
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
Total Outstanding Current Arrears Interest Legal Costs
Breakdown of Rates Outstanding
$11,934,383.28
-$1,606,456.16
$1,381,787.04 $370,447.70
Breakdown of Rates Outstanding
Current 19/20 Outstanding
Receipts
Prior Years Arrears & Legals
Interest
-$199,636.84
-$42,550.00
-$4,625.47 -$3,819.90
2019/20 Rebates
DHHS Rebates
Fire Services Levy Rebates
Council Rebates
New House Rebates
$491,010.35
$446,745.70
$9,766.98
$54,031.63
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Open Amount Total Payments Total Costs Balance
MCC Debt Collection Report Summary
$1,338,671.58
$768,066.46
$96,816.13
$667,421.25
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Open Amount Total Payments Total Costs Balance
ARL Debt Collection Report Summary
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13.3 Status of Capital Works Program 2019/2020 (October) – Prepared by Joel Turner
Seals - Roads & Streets
Urban Streets
Project Budget Cost to
date %
Completed
Start / Completion
Date Comments
Austin St Hopetoun $4,659
Inroads (Contractor) 1 section – 52 metres
Lascelles St – Chiprick Ln
Bowman St Warracknabeal $11,928
Inroads (Contractor) 6 sections – 261 metres in total
Rainbow Rd – Railway Line
Breen St Murtoa $16,376
Inroads (Contractor) 5 sections – 323 metres in total
McClintock St – Gulbin Rd
Cromie St Murtoa $10,464
Inroads (Contractor) 1 section – 202 metres Munro St – Marma St
Cromie St (Median)
Rupanyup $18,919
Inroads (Contractor) 1 section – 99 metres
Start of Parking Area (opp Emmetts) – End of Parking
Area
Degenhardt St Murtoa $11,186
Inroads (Contractor) 1 section – 98 metres
Cromie St – McDonald St
Devereux St Warracknabeal $4,211
Inroads (Contractor) 1 section – 94 metres
Kelsall St – Bowman St
Duncan St Warracknabeal $6,552
Inroads (Contractor) 1 section – 156 metres
Kelsall St – End
Edward St Rupanyup $2,842
Inroads (Contractor) 1 section – 58 metres End of Hotmix – End
Foundry St Minyip $9,750
Inroads (Contractor) 2 sections – 133 metres in total
Main St – Change
Gould St Warracknabeal $17,476
Inroads (Contractor) 4 sections – 358 metres in
total Craig Ave – Cox St
Hewitt St Warracknabeal $7,301
Inroads (Contractor) 2 sections – 149 metres in total
Rose St – Gardiner St
MacKenzie St Beulah $1,823
Inroads (Contractor) 1 section – 42 metres Phillips St – Change
McLeod St Minyip $7,406
Inroads (Contractor) 1 section – 108 metres Market St – Petering St
Menin Ave Warracknabeal $6,182
Inroads (Contractor) 2 sections – 128 metres in total
Kokoda Ave – Coral Ave
Molyneaux St Warracknabeal $37,856
Inroads (Contractor) 1 section – 265 metres Lyle St – Woolcock St
Munro St Murtoa $6,993
Inroads (Contractor) 1 section – 111 metres Collins St – Webb St
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Phillips St Warracknabeal $17,290
Inroads (Contractor) 1 section – 250 metres Anderson St – Scott St
Scott St
Warracknabeal $35,078
Inroads (Contractor)
1 section – 232 metres Phillips St – Kelsall St
Taverner St Beulah $16,216
Inroads (Contractor) 2 sections – 237 metres in total
Hopetoun St – Deakin St Wheatlands Museum Rd
Warracknabeal $15,372
Inroads (Contractor) 1 section – 366 metres Henty Hwy – Stawell Warracknabeal Rd
Wood St Rupanyup $6,363
Inroads (Contractor) 1 section – 101 metres Cromie St – Stewart St
Wood St Warracknabeal $12,519
Inroads (Contractor) 1 section – 263 metres
Start – Hudgson St
Yarrack Ln Hopetoun $3,969
Inroads (Contractor) 1 section – 81 metres Change – Austin St
Rural Roads Seals
Project Budget
Cost to
date %
Completed
Start / Completion
Date Comments
Hopetoun Yaapeet Rd $91,938
Inroads (Contractor) 1.99 kms x 6.6m Seal
Starting 24 kms from Hopetoun Rainbow Rd
Patchewollock Tempy Rd $58,212
Inroads (Contractor) 1.26 kms x 6.6m Seal Starting 6.4 kms from
Sunraysia Hwy
Patchewollock Tempy Rd $71,610
Inroads (Contractor) 1.55 kms x 6.6m Seal
Starting 15 kms from Sunraysia Hwy
Footpaths and Kerb & Channel
Project Budget Cost to
date %
Completed
Start / Completion
Date Comments
Werrigar St Warracknabeal $249,750
New Kerbing – 370 metres
Anderson St – Creek
Werrigar St Warracknabeal $66,600
Upgrade path to concrete – 370 metres
Anderson St – Creek
Gravel Shoulder Resheets
Southern Zone
Project Budget Cost to
date %
Completed
Start / Completion
Date Comments
Ailsa Rd $75,000
1.5 kms Gaulkies Rd – Kranzs Rd
Funding – Roads to Recovery
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Minyip Rich Avon Rd $37,500
750 metres Starting 1.5 kms from
Watsons Rd heading east Funding – Roads to
Recovery
Sheep Hills Kellalac Rd $100,000
2 kms Starting from Henty Hwy
Funding – Roads to Recovery
Northern Zone
Brim East Rd $37,500
750 metres Starting from Cemetery to
McFarlane’s Driveway Funding – Roads to
Recovery
Centre Hill Rd $100,000
10% September
2 kms Binders Rd – Lascelles East
Rd Funding – Roads to
Recovery
Galaquil West Rd $75,000
1.5 kms Starting
Collins Rd Funding – Roads to
Recovery
Gravel Re-Sheets
Southern Zone
Project Budget Cost to date
% Completed
Start / Completion
Date Comments
3LK Rd $30,360
$17,191 20% September
4.8 kms starting 8 kms from Wimmera Hwy -
Gellatlys Rd Funding – Roads to
Recovery
Areegra Exchange Rd $81,972
$1,977
3.2 kms starting 1.6 kms from Borung Hwy –
Watchem Warracknabeal Rd
Funding – Roads to Recovery
Bryntirion Rd $21,657
1.07 kms starting at
Stawell Warracknabeal Rd
Burrum Lawler Rd $40,480
3.25 kms starting 7.8 kms from
Minyip Rich Avon Rd Funding – Roads to
Recovery
Childs Rd $22,272
2.5 kms
starting at Sheep Hills Minyip Rd
Daveys Rd $22,998
1.01 kms starting
8.7 kms from Donald Murtoa Rd –
Yarriambiack Creek
Delahuntys Rd $26,919
1.33 kms starting at Wimmera Hwy
Donald Laen Rd $20,416
1.2 kms starting
1.24 kms from Flett Rd
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Jung Rec Reserve Rd $7,084
350 metres Starting 7.3 kms from
Donald Murtoa Rd
Lawler Rd $64,870
3 segments totalling 3.2 kms
starting 3.6 kms from end of seal
Funding – Roads to Recovery
Mellis Rd $27,840
1.5 kms
starting 14.4 kms from Stawell Warracknabeal
Rd – Rupanyup Rd
Niewands Rd $26,716
2 segments totalling 1.415 kms
starting 1.6 kms from Minyip Coromby Rd –
Church Rd
Nitschke Rd $18,560
1 km
starting 1.63 kms from Mellis Rd
Perris Rd $9,280
$8,627 100% September 500 metres
starting from Cannum Five Chain Rd (heading
north)
Thompsons Rd $13,549
$19,830 100% September
730 metres Starting 1.9 kms from
Areegra Exchange Rd – Shire Boundary
V Matthews Rd $40,480
2.9 kms
starting at Wimmera Hwy
Watchem Carron Rd $48,576
1.92 kms starting 750 metres from
Borung Hwy Funding – Roads to
Recovery Gravel Re-sheets
Northern Zone
Project Budget Cost to
date % Completed Start /
Completion Date
Comments
Centre Hill Rd $9,030 $13,016 30% August 420 metres
Starting 11 kms from Hopetoun Sea Lake Rd
– Hollands Rd
Cummings Rd $27,606 1.07 kms starting at
Patchewollock Sea Lake Rd – Baring Rd
Daldee Rd $5,939 320 metres
starting 5.11 kms from Long Rd – Cozens Ln
Darts Rd $20,787 1.12 kms starting at Henty Hwy
Ellam Willenabrina
Rd $26,448
1.14 kms Starting 3.35 kms from
Warracknabeal Rainbow Rd – Geodetic
Rd
Glenore Rd $17,200 $11,030 100% July / August 1 km
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Goads Rd $19,488 1.05 kms starting at Henty Hwy
Goyura East Rd $21,500
1 km starting 15.57 kms from
Henty Hwy – Shire Boundary
Goyura East School Bus
Route $17,200
1 km starting 14.9 kms from
Henty Hwy
Hatcher Anderson Rd $11,524
670 metres Starting 2.13 kms from
Sunraysia Hwy
Hopevale Rd $30,960
1.8 kms Starting 1.45 kms from Hopetoun Rainbow Rd
– Gaalanungah Rd Funding – Roads to
Recovery
Kinkora Rd $41,968
2.44 kms starting 3.59 kms from
Windy Ridge Rd – Hogans Rd
Funding – Roads to Recovery
Langleys Rd $9,094 490 metres starting at Averys Rd
Lascelles North Rd $57,190 $25,649 100% August /
August
2.66 kms starting 5.52 kms from Sea Lake Lascelles Rd – Gama Sea Lake Rd Funding – Roads to
Recovery
Lewis Rd $23,942 1.29 kms
starting 1.78 kms from Lah Angle Rd
Pearce & Barbary Rd $26,316 $19,940 100% September/
September 1.53 kms
starting at Sunraysia Hwy
Phitzner Eys Rd $34,744 $14,343 100% September/
September
2.02 kms starting 2.6 kms from Hopetoun Yaapeet Rd
– Glenore Rd Funding – Roads to
Recovery
Power Line Rd $16,704 900 metres
starting 4.06 kms from Jeparit Warracknabeal
Rd
Quinanes Rd $33,325
1.55 kms starting 1.31 kms from Patchewollock Tempy Rd – View Point Rd Funding – Roads to
Recovery
Rickards Rd $10,836 630 metres
starting 5.11 kms from Galaquil East Rd
Rickards Rd $6,880 400 metres
starting 6.87 kms from Galaquil East Rd – Birchip Rainbow Rd
Robins Rd $5,848 $6,695 100% August/ August
340 metres starting from Henty
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Hwy – end
Rosebery Rainbow Rd $17,845
830 metres starting 28.8 kms from Henty Hwy – Sluggets
Rd
Shearing Shed Rd $9,288 $11,544 100% July/July
540 metres starting 1.62 kms from
Patchewollock Sea Lake Rd
Turriff East Rd $34,615 $34,423 100% July/July
1.61 kms starting 5.77 kms from
Sunraysia Hwy – Shearing Shed Rd
Funding – Roads to Recovery
Two Mile Rd $25,800 100% August / August 1.5 kms
Windy Ridge Rd $55,470
2.58 kms starting 5.25 kms from
Henty Hwy Funding – Roads to
Recovery
Wirrbibial Rd $23,564
1.37 kms
starting at Cambacanya Rd
Yaapeet West Rd $31,992
1.86 kms Starting 2.52 kms from Yaapeet Kenmare Rd –
Lake Albacutya Park
Yarto Speed Rd $22,360
1.3 kms Starting 8.25 kms from
Patchewollock Sea Lake Rd
Rehabs
Southern Zone
Project Budget Cost to date
% Completed Start /
Completion Date
Comments
Banyena Pimpinio Rd $483,748
$16,965
20% September
1.5 kms starting V Schultz Rd
heading west Renew 6.6m Seal Funding - Fixing Country Roads
Burrum North Rd $423,430
$2,539
1.6 kms starting 1 km from
Wimmera Hwy Renew 4m Seal Funding - Fixing Country Roads
Minyip Dimboola Rd $437,000
$2,600
1.5 kms starting Huebners Rd –
Glovers Rd Renew 6.6m Seal Funding – Heavy
Vehicle Safety Northern Zone
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Yaapeet Kenmare Rd $348,738
$99,738
100% August
1.6 kms starting 21.5 kms from
Cowan St Renew 4m Seal Funding - Fixing Country Roads
Hopetoun Yaapeet Rd $385,480
$800
1 km Renew 6.6m Seal
starting Hopevale Rd towards Hopetoun Funding - Fixing Country Roads
Lah West Rd $330,338
1.5 kms starting Witneys Rd
heading east Renew 4m Seal Funding - Fixing Country Roads
Beyal Rd $342,988
2 kms starting Taylor Rd
heading north Renew 4m Seal Funding - Fixing Country Roads
Urban Construction
Southern Zone
Project Budget Cost to date
% Completed Start /
Completion Date
Comments
Asquith Res Warracknabeal $10,000
60m Cul-d-Sac
Foundry St Minyip $74,750
$18,411 90% September
250 metres End of Seal – Wimmera St
Funding – Roads to Recovery
Hamilton / Breen St Murtoa
$24,000
20 metres Intersection
Taylor St Rupanyup $65,750
$8,174 20% August
255 metres Wood St – Walter St Funding – Roads to
Recovery
Grain Corp Warracknabeal $50,000
100 metres Henty Hwy Entrance Funding – Roads to
Recovery Warracknabeal
Aerodrome $20,000
50m Parking area
Northern Zone
Cronomby Tanks Rd
Woomelang $149,500
410 metres in between Hopetoun
Sea Lake Rd – Sunraysia Hwy
Funding – Roads to Recovery
Cutya Lane Hopetoun $20,000
Rehabilitate and seal
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Lascelles / Hopetoun St
Beulah $12,000
10 metres
Intersection
Yarrack Lane Hopetoun $20,000
Rehabilitate and seal
Other works:
Kerb and footpath tender has closed.
Stabilisation works about to be advertised.
Sealing work ready to commence, prep work complete, except areas that require stabilisation.
Town maintenance, mowing etc.
Prime mover tipper tender closed. Recommendation: The Capital Works Program 2019/2020 October be received.
Resolution
Moved Cr C Heintze Seconded Cr K Zanker
That the recommendation be adopted Carried
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13.4 Gardiner Street – Onsite Wastewater Management - Prepared by Tim Rose Discussion A number of allotments in Gardiner Street, Warracknabeal are being developed and require appropriate management of all onsite wastewater. These parcels of land are located within GWM Water’s defined sewer district. In general terms, a location within this district requires owners to connect to the reticulated/mains sewer. Sewerage connection for these particular Gardiner Street properties is complicated due to the location of existing GWM Water infrastructure, other underground infrastructure in place and the need for easements. Investigations have revealed that the cost of connecting these allotments to the sewer main will be approximately $45,000. Within the sewer district, GWM Water has the power to require land owners to connect to the sewer main under s.147 Water Act 1989. However, in this case GWM Water has not required owners to connect. As a result, Council must decide how the wastewater is to be managed. Council has the delegated authority for the management of onsite wastewater systems under the Environment Protection Act 1970. Due to the location of the allotments inside the sewer district, Council is prohibited from allowing any onsite disposal of domestic waste. Therefore, Council must decide whether to require land owners to connect to the sewer or devise an alternative option, such as a holding tank, that does not dispose of any waste onsite. The Victorian Code of Practice – Onsite Wastewater Management considers septic holding tanks as alternative of last resort. The Code identifies that this option is often not financially sustainable in the long-term. Community Considerations There are considerations in balancing the needs of the communities to ensure services such as the treatment of wastewater against the financial sustainability of low risk development. There is also the potential that an alternate solution in a sewer area could set a precedent, The buildings required planning permits which were publically exhibited through a notice period. Environmental Considerations In the event that a septic holding tank is permitted, there is the minor potential for waste overflow to occur and cause localised environmental contamination.
Financial and Risk Considerations The primary consideration in this matter is the connection costs between the existing sewer infrastructure and the Gardiner Street allotments. The public health risk presented by a holding tank is considered to be low.
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Recommendation The option of ‘best regulatory practice’ in this matter is one that presents the lowest risk to the community and the environment for the long-term. For this reason, the Council Officer recommendation is that Council requires land owners to undertake works that will enable connection to the town’s reticulated sewerage system. Alternative Option In the event that Council allows the installation of a septic holding tank at these properties, the permit approval process should be subject to the following conditions:
1. The tank must comply with AS/NZS 1546.1;
2. The tank must have a minimum capacity of 1,200 litres or more;
3. The system must be fitted with an alarm that alerts owners when the tank capacity reaches 75%. Ideally, the system should have the ability to alert owners via a text message to their mobile phone.
4. The tank must be pumped out as required or at six monthly intervals, whichever
comes first.
5. Each owner should enter into an agreement with a licensed waste removal contractor that discharges tank contents into an approved GWM Water connection point.
Resolution
Moved Cr T Hamilton Seconded Cr K Zanker
That the alternative option be adopted Carried
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13.5 Proposed Extension on Kerbside Contract Discussion Council’s existing five (5) year garbage collection contract with Wimmera Mallee Waste (Mick Parry) which commenced on the 1st July, 2015 is due to end on 30th June 2020. The existing contract documentation has a two (2) year extension option clause included in the contract specification. We have been extremely pleased with the service provided by Wimmera Mallee Waste. The company has always been very receptive to any changes or requests that have been forthcoming from Council. More recently during the recycling collection disruption, Wimmera Mallee Waste has worked closely with Council to find alternative disposal solutions and absorbed significant costs to ensure continuity of service. Recent discussions with Wimmera Mallee Waste have established that the kerbside truck currently utilised in Yarriambiack Shire Council is in urgent need of replacement. Yarriambiack Shire Council mechanic staff have inspected the vehicle and determined replacement is required as matter of concern. Given the comparable and competitive cost of the service, continued quality service and need for capital replacement investment security of the service provider, it is recommended to Council that we enact the two year extension provision in the contract terms. In order to enact the extension of the kerbside collection clause in the contract, a minimum notice period prior to the end of the contract is required, being three months. This decision is being brought to Council earlier to provide, if approved, certainty to the provider. Community Considerations There has been no community consultation in relation to the proposed extension to the kerbside waste contract. The original tender was awarded in 2015 and was a full public tender. According to our Customer request management system which has a number of limitations, we have minimal requests for service in relation to waste and no recorded complaints. Wimmera Mallee Waste is an organisation based in the region and continues to support the community through event sponsorship and employment opportunities. Environmental Considerations The waste industry continues to be a volatile market with Council like many other Councils experiencing significant disruption in the recycling component of waste collection. This extension is in relation to kerbside general waste. As more information becomes available from the State government in relation to the waste industry future for the state, Council is well placed to adjust to those potential changes and impacts.
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Financial and Risk Considerations The kerbside collection cost has remained steady and the extension under the current conditions will see the per bin lift continue to increase by CPI. The risk considerations include the potential for non inclusion in regional collaboration on waste procurement and potential benefits that may bring. The regional procurement process for kerbside general and recycling waste has currently been put on hold as the government prepares its new waste policy for the future. Recommendation That Council extends Contract C196/2015 being the Kerbside Garbage Collection Service with Wimmera Mallee Waste, for a further two (2) years until 30th June 2022 under the same conditions as detailed in the original contract agreement. Resolution
Moved Cr H Ballentine Seconded Cr J Wise
That the recommendation be adopted Carried
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13.6 Road Asset Management Plan 2019-2023 – Prepared by Pradip Bhujel Discussion: The aim of the Yarriambiack Shire Council Road Asset Management Plan is to provide a framework to detail and examine an existing road infrastructure management practices, and form the basis of an improvement program to progressively meet identified deficiencies in the plan. On the Road Asset Management Plan, there are two factors to identify cost for the road asset infrastructure service.
The replacement cost is developed on the basis of the average cost over the life cycle of the asset used, and
The total maintenance and capital renewal expenditure required to deliver existing service levels on the road asset.
The replacement cost to provide the road asset infrastructure service is estimated at $9,200,000 per annum. The total current average maintenance expenditure to maintain the road asset infrastructure service at $2,966,644 per annum. For the future demand, factors influencing growth or decline of road asset demand are traffic trends, increasing truck mass, rural population, gravel availability, decline of rural railways and residential development. The council’s will regularly monitor these trends and will develop actions plan to achieve strategic objectives set on the demand. Road infrastructure assets will be maintained in a reasonably usable condition. Defects found on roads or reported via Council’s CRMs will be undertaken as maintenance activities and resolved by Council’s operational teams. Council’s design and asset management teams administer the asset management systems, determine strategic outcomes, develop operational works programs and produce designs, specifications and standards. Community considerations: Each year Council schedules meetings with community representatives from the various towns in the Shire. Council is usually represented by Councillors and a number of senior staff. The meetings are an opportunity for Council to inform the representatives of Council’s works and services and also an important opportunity for the community representatives to advise Council of areas of concern in their community. Matters relating to roads and footpaths are often discussed and input from these meetings is considered when forming policies and programs. Environmental considerations: There are no direct environmental considerations to consider.
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YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
Financial and Risk Considerations: The Road Asset Management Plan identifies risk associated with the road network. To control the potential hazard, Council have inspected each category of road as described in the Road management plan and will address in relevant program. Allocation of funding to meet the Council Long Term Financial Plan and Annual Budget is the key challenge from the financial prospective viewpoints. To meet such a program, Council will be seeking external funding in each area of work under the intervention level. The redistribution of available funding between annual infrastructure program categories may also occur during the development of the Annual Budget. Recommendation: That Council adopt the Road Asset Management Plan as presented. Resolution
Moved Cr J Wise Seconded Cr K Zanker
That the recommendation be adopted Carried
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Yarriambiack Shire Council Part B – Roads Asset Management Plan
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YARRIAMBIACK SHIRE COUNCIL
ROADS ASSET MANAGEMENT PLAN
YEAR 2019-2023
Amendment Register
Document type Document Status Policy Owner Adopted Date Next Review Date
Strategic document Draft Technical Services Department
23/10/2019 30/10/2023
Approved By Chief Executive Officer
File location:
Yarriambiack Shire Council Part B – Roads Asset Management Plan
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Revisions and Adoption Schedule
Revision Number
Date Version/Changes
1.0 August 2011 First Edition
1.1 July 2013 Second Edition, Drafted
1.2 October
2019
Review Road Asset Management Plan as per Council’s four
year Action Plan
Linked the plan to Council’s Vision, Mission, Goals & Objectives
Asset functional hierarchy is defined
Summarised the asset condition for all sealed pavement, kerb
and channel, formation, shoulders, traffic control, sealed
surface, unsealed pavement, valuations and quantities in the
Road Management Plan
Updated the useful life of the road formations
Added the Road Hierarchy classification by traffic use
Updated factors influencing growth or decline of asset demand
Tabled risk identification for both roads and kerb and channel
Restructured current issues for assets in the plan
Asset condition rating reviewed to match with the new asset
management system
Defect types were updated for roads and kerb and channel assets
Developed each assets class with unit rates
Documented external funding sources
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CONTENTS
Amendment Register ............................................................................................................ 1
EXECUTIVE SUMMARY .......................................................................................................... 6
1 INTRODUCTION .............................................................................................................. 7
1.1 Background ............................................................................................................. 7
1.1.1 Plan Format ...................................................................................................... 7
1.1.2 Relationship with Other Planning Documents................................................... 7
1.1.3 Infrastructure Assets Included in the Plan ........................................................ 7
1.1.4 Assets Not Included in this Plan ........................................................................ 8
1.1.4.1 Boundary Roads ........................................................................................ 8
1.1.4.2 Arterial Roads ............................................................................................ 8
1.1.5 Key Stakeholders in the Plan............................................................................. 9
1.1.6 Asset Responsibility ........................................................................................ 10
1.1.6.1 Works on Roads by other Parties ............................................................. 10
1.2 Goals & Objectives of Asset Ownership ................................................................. 11
1.2.1 Links to Organisation Vision, Mission, Goals & Objectives .............................. 11
1.2.2 Acronyms ....................................................................................................... 11
2 LEVELS OF SERVICE ....................................................................................................... 12
2.1 Community Engagement and Expectations ............................................................ 12
2.1.1 Background and Customer Engagement Undertaken...................................... 12
2.1.1.1 Relevant Community Satisfaction Survey................................................. 12
2.1.1.2 Community Engagement ......................................................................... 12
2.1.1.3 Community Engagement Plan ................................................................. 15
2.1.2 Details of How Engagement Translates into Levels of Service ......................... 16
2.2 Legislative Requirements ....................................................................................... 16
2.3 Current Levels of Service ....................................................................................... 17
2.3.1 Asset Functional Hierarchy ............................................................................. 17
2.3.2 Community and Technical Service Levels ........................................................ 20
3 FUTURE DEMAND ........................................................................................................ 22
3.1 Demand Forecast and Management Plan .............................................................. 22
4 RISK MANAGEMENT .................................................................................................... 23
4.1 Hazard Identification ............................................................................................. 23
4.2 Asset Criticality ...................................................................................................... 25
4.2.1 Critical Assets ................................................................................................. 25
4.2.1.1 List of Critical Assets ................................................................................ 25
4.2.2 High Risk Assets .............................................................................................. 25
5 LIFECYCLE MANAGEMENT PLANS ................................................................................ 26
5.1 Physical Parameters .............................................................................................. 26
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5.1.1 Current Issues................................................................................................. 26
5.1.2 Characteristics of roads .................................................................................. 26
5.1.3 Asset Quantities ............................................................................................. 28
5.2 Asset Capacity/Performance.................................................................................. 29
5.2.1 Assets Under-Capacity .................................................................................... 29
5.2.1.1 Rural Infrastructure ................................................................................. 29
5.2.1.2 Urban Infrastructure ............................................................................... 29
5.3 Asset Condition ..................................................................................................... 30
5.3.1 Condition Monitoring - Asset Condition Survey Frequency & Responsibility ... 30
5.3.2 Condition Rating ............................................................................................. 30
5.3.3 Asset Useful Lives & Intervention Level & Basis for Adopting Useful Lives ...... 34
5.3.4 Historical Asset Condition ............................................................................... 35
5.3.4.1 Pavements .............................................................................................. 35
5.3.4.2 Sealed Surfaces ....................................................................................... 36
5.3.4.3 Unsealed Roads ....................................................................................... 37
5.3.4.4 Kerb & Channel ....................................................................................... 38
5.3.5 Age Profile ...................................................................................................... 38
5.4 Asset Valuations .................................................................................................... 39
5.4.1 Total Asset Valuation ...................................................................................... 39
5.5 Routine Maintenance Plan .................................................................................... 40
5.5.1 Defect Inspections .......................................................................................... 41
5.5.2 Prioritisation of Maintenance Works .............................................................. 41
5.5.2.1 Routine Maintenance Program: ............................................................... 41
5.5.2.2 Reseal Preparation Program .................................................................... 41
5.5.2.3 Periodic Maintenance ............................................................................. 41
Works are completed under a combination of in-house and external contractors. ........... 41
5.5.3 Defect Response Times................................................................................... 42
5.5.4 Standards and Specifications .......................................................................... 42
Intervention Levels: ............................................................................................................ 42
5.5.5 Basis for Future Maintenance Costs................................................................ 42
5.6 Renewal Plan ......................................................................................................... 43
5.6.1 Renewal Capital Works Program .................................................................... 43
5.6.2 Renewal Priority Ranking ................................................................................ 44
5.6.2.1 Rural (Non K&C) Sealed Pavement Rehabilitation .................................... 44
5.6.2.2 Urban (K&C) Sealed Pavement Rehabilitation.......................................... 44
5.6.2.3 Bituminous Reseals ................................................................................. 44
5.6.2.4 Gravel Resheet Program .......................................................................... 44
5.6.2.5 K&C Rehabilitation .................................................................................. 44
5.6.3 Treatment Options ......................................................................................... 45
5.6.4 Basis for Future Renewal Costs ....................................................................... 47
5.6.4.1 Renewal Modelling - Renewal Rates ........................................................ 47
5.6.4.2 Renewal Demand and Renewal Gap ........................................................ 47
5.6.4.3 Proposed Renewal Funding Solution ....................................................... 47
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5.7 New and Upgrade Plan .......................................................................................... 47
5.7.1 New and Upgrade Programs Identified in this Plan ......................................... 47
5.7.2 Future New and Upgrade Costs ...................................................................... 48
5.8 Operations Plan ..................................................................................................... 48
5.8.1 Current Operations Programs ......................................................................... 48
5.9 Disposal Plan ......................................................................................................... 49
5.9.1 Forecast Disposal of Assets ............................................................................. 49
5.9.2 Replacement of Assets ................................................................................... 49
6 FINANCIAL PLAN .......................................................................................................... 49
6.1 Financial Statements and Projections .................................................................... 49
6.2 Funding Strategy ................................................................................................... 49
6.2.1 External funding ............................................................................................. 50
6.2.2 Commitment of capital works funding ............................................................ 50
6.2.3 Amended Financial Projections....................................................................... 50
6.3 Key Assumptions Made in the Financial Forecast ................................................... 50
6.3.1 Accuracy of the Information ........................................................................... 50
7 ASSET MANAGEMENT PRACTICES................................................................................ 51
7.1 Asset Management Systems .................................................................................. 51
7.1.1 Asset Inventory Information Recorded ........................................................... 51
7.2 Standards & Guidelines ......................................................................................... 52
7.2.1 Design Standards ............................................................................................ 52
7.2.2 Urban Road Standards .................................................................................... 52
7.2.3 Rural Road Standards ..................................................................................... 52
8 PLAN IMPROVEMENTS AND MONITORING ................................................................. 54
8.1 Improvement Program .......................................................................................... 54
9 REFERENCES ................................................................................................................. 54
10 APPENDICES ................................................................................................................. 55
Appendix 1 .......................................................................................................................... 56
Community Satisfaction Survey Results ............................................................................... 56
Appendix 2 .......................................................................................................................... 57
Financial Projections ............................................................................................................ 57
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EXECUTIVE SUMMARY The Road Asset Management Plan sets out the Yarriambiack Shire Council’s plan for its road assets for the period 2019-2023 and records the Council’s plans for the maintenance of the road asset. The ‘road asset’ is comprised of urban sealed and unsealed roads, rural sealed and unsealed roads, kerb and channel, car parks, road furniture, vegetation and aerodromes. This plan is consistent with the Council’s corporate approach to asset management. The main purpose of the plan is to:
support strategies for investment in road asset groups
define the appropriate levels of service
assist Council in determining priorities for the maintenance, renewal, upgrade or new construction of roads.
The adoption of this plan predicts a required expenditure effort of $5,000,000 per annum averaged over a 10 year plan for new, upgrade and renewal capital works on roads.
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1 INTRODUCTION
1.1 Background
1.1.1 Plan Format
This plan is part of Council’s overall asset management plan as described below:
Part A – General Information: Background or information common to all assets
Part B – Roads
Part C – Bridges & Major Culverts
Part D – Buildings & Other Structures
Part E – Footpaths
Part F – Drainage
Part G – Recreation & Open Space
1.1.2 Relationship with Other Planning Documents
The following documents have a direct relationship with this plan:
Road Management Plan
Road Hierarchy
Road Register
Boundary Roads Agreements
Road Safety Strategy
Roadside Management Strategy
Municipal Fire Prevention Plan
Operational Responsibility for Public Roads Code of Practice
Evaluation of Sealed Roads Policy
1.1.3 Infrastructure Assets Included in the Plan
Assets included in this plan are (this table is a directly extracted from Part A – General Information):
Asset Category Assets Component Assets Included
Urban sealed roads
Urban sealed pavement Car park, aerodrome pavements
Urban sealed surface Car park, aerodrome seals
Kerb & channel
Rural sealed roads
Road formation Table drains, rural roadside vegetation
Rural sealed pavement Minor culverts
Shoulders
Unsealed roads
Road formation Table drains, rural roadside vegetation
Rural sealed surface
Unsealed road pavement
Traffic control/road related infrastructure
Traffic control / road related infrastructure
Signs, rails, linemarking, rail crossings
Table 1 Infrastructure Assets Included in the Plan
Included in this plan are:
Internal access roads within recreation reserves and parks and gardens
Aerodrome access roads, taxi-ways and runways.
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1.1.4 Assets Not Included in this Plan
Assets specifically excluded from this plan are structures located on:
Boundary roads allocated to the adjoining municipality. However, in some instances the agreements allow for cost sharing of specified capital works on the roads. Such works will only be carried out after prior agreement of the two municipalities concerned
Arterial roads – These are roads that are declared such under section 14 of the Road Management Act 2004. They were previously known as either State Highways or Main Roads. Arterial roads perform a regional link function and as such, they usually traverse more than one municipality
Crown land
Rail crossings and approaches (under VicRoads management)
Utility services
Private vehicle crossings/driveways: The portion of a vehicle crossing being the channel part of the kerb and channel, infill between the lay back and the footpath and the infill between the footpath and the property line is excluded from this plan
Private overhanging vegetation
Nature strips
1.1.4.1 Boundary Roads
The road network of Yarriambiack Shire connects to the networks of the five adjoining municipalities listed below:
Buloke Shire Council
Hindmarsh Shire Council
Horsham Rural City Council
Mildura Rural City Council
Northern Grampians Shire Council. Yarriambiack Shire has negotiated agreements with the Hindmarsh and Northern Grampians Shire Councils as to the management of assets that lie on the Shire Boundary. It is anticipated that agreements will be negotiated with the other three municipalities in the future. Management of each section of road has been allocated either to Yarriambiack Shire or to the adjoining municipality. Each municipality is then responsible for managing all functions of the roads allocated to it. The agreements allow for cost sharing of specified capital works on the roads. Such works will only be carried out after prior agreement of the two municipalities concerned, usually in the year prior to the works being undertaken. Council is also in the process of negotiating an agreement with Horsham Rural City Council to allocate responsibility for eight bridges and culverts over the Wimmera River and Yarriambiack Creek where these streams form the boundary between the municipalities.
1.1.4.2 Arterial Roads
A number of “Arterial Roads” are located within Yarriambiack Shire. These roads are declared such under section 14 of the Road Management Act 2004. They were previously known as either State Highways or Main Roads. Arterial Roads perform a regional link function and as such, they usually traverse more than one municipality.
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Arterial roads that traverse Yarriambiack Shire are:
Borung Highway Henty Highway Sunraysia Highway Wimmera Highway Birchip Rainbow Road Donald Murtoa Road Hopetoun Rainbow Road Hopetoun Sea Lake Road Hopetoun Walpeup Road Horsham Kalkee Road Horsham Minyip Road Jeparit Warracknabeal Road Murtoa Glenorchy Road Patchewollock Sea Lake Road Stawell Warracknabeal Road Warracknabeal Birchip Road Warracknabeal Rainbow Road
In rural areas, the Arterial Roads are managed by VicRoads. However, where these roads pass through a built up area there is often a shared responsibility between VicRoads and Council for the management and maintenance of the assets on the road reserve. The limit of this responsibility is usually, but not necessarily, the defined 60 km per hour zone. In general terms, in built up areas, VicRoads accepts responsibility for the central traffic lanes and shoulders from back of kerb to back of kerb, or, if there are no kerbs, between drainage lines. Council is responsible for the balance of the road reserve including footpaths and service roads. Council also accepts additional responsibility for certain other assets in the built up areas. A detailed agreement between VicRoads and Council for demarcation of these responsibilities has been negotiated based on the Code of Practice for Operational Responsibility for Public Roads. Assets which are the responsibility of VicRoads are not the subject of this RAMP. Assets not included in this plan are also described in Council’s Road Management Plan.
1.1.5 Key Stakeholders in the Plan
Stakeholders in this AMP and their role as either a customer or other interested party are:
Stakeholder Role in this Plan
Private car drivers, cyclists, pedestrians, motorised buggies, etc Customer
Industrial and commercial operators and other transport services Customer
Public Transport services Customer
School Bus services Customer
Bicycle user groups Customer
Road authorities (VicRoads, DELWP) Other interested party
Land Developers Other interested party
Emergency authorities (special use in times of conflict & emergency)
Other interested party
Road Safety organisations Other interested party
Table 2 Key Stakeholders in the Plan
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1.1.6 Asset Responsibility
Council’s Asset and Service Roles and Responsibility Matrix has not been fully developed and has been left as an improvement program. In developing the responsibility matrix, the following points will be considered:-
road asset responsibility; and
involvement in the relevant service delivery related to the assets included in this plan. Council services which utilise the assets included in this plan are:
Road (transport)
Sports facilities
Car parking
Aerodromes
1.1.6.1 Works on Roads by other Parties
Road Reserve Works Permits – Public Utilities Council manages the road reserve areas but utility owners have legal rights of access to open the road to install and maintain their assets. In conjunction with various utilities, Council will work to the “Road Management Act 2004 – Code of Practice – Management of Road and Utility Infrastructure in Road Reserves“ that has been developed to control these works.
Road Reserve Works Permits – Private Companies or Individuals From time to time, private companies or individuals need to excavate in, or bore under a road reserve. Council requires the issue of a permit for such work. Permits when issued incorporate a list of conditions that allow the Shire to control how the work is carried out and to ensure the quality of restoration.
Asset Protection Permit Asset Protection Permits are compulsory prior to the commencement of any building or construction works (including works that do not require a building permit). Works means any work in connection with the construction, renovation, alteration, demolition, relocation or removal of a building, including landscaping, concreting and road construction. An Asset Protection Permit will protect the owner of the site against paying for damage to infrastructure assets that existed prior to the commencement of works. This includes property owners, utility providers, as well as Council infrastructure assets and comprises anything outside the property, including but not limited to, vehicle crossings, footpaths, nature strips, drains and pits, kerb and channel, road pavement, trees, signs, poles and hydrants, etc.
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1.2 Goals & Objectives of Asset Ownership
1.2.1 Links to Organisation Vision, Mission, Goals & Objectives
Council Plan strategies that may influence this plan are:
Document Section Strategic 2017 – 2021 Priorities Key Projects
Council Plan 2017 -
2021
4 – Strategic Objective
Strategic Objective
4 – A planned Future
Continue to seek funding for the upgrade
of the aerodrome pavement in Hopetoun and Warracknabeal
Widening and upgrade works of Hopetoun Yaapeet and Dimboola St Arnaud Roads
Develop and implement asset management plans for all nominated asset groups to assist with long term financial and asset management planning and legislative requirements (involve the community in the process)
Banyena Pimpinio Road Burrum North Road
Minyip Dimboola Road Yaapeet Kenmare Road Hopetoun Yaapeet Road
Lah West Road Beyal Road
Table 3 Council Plan Strategies
1.2.2 Acronyms
Acronyms used in this plan are defined in the table below:
Acronym Meaning
RAMP Road Asset Management Plan
vpd Vehicles Per Day
RMP Council’s Road Management Plan
K & C Kerb and Channel
HML Higher Mass Limits
RMP Road Management Plan
AADT Annual Average Daily Traffic
DELWP Department of Environment, Land, Water and Planning
IDM Infrastructure Design Manual Table 4 Acronym
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2 LEVELS OF SERVICE
2.1 Community Engagement and Expectations
2.1.1 Background and Customer Engagement Undertaken
Road assets serve the community and enable:
Movement of people and goods
Access to properties
Provision for non-vehicular users (pedestrians and cyclists)
Provision of parking space
Use of transport corridors for service provision (water supply, wastewater, communications and energy)
Levels of service are described by:
Indicators derived from customer needs
Performance measures
Targets Service levels are expressed as: Community levels of service: relates to what the customer needs from the service in terms of customer satisfaction and the direct effect on the customer. These are developed and documented in the relevant service plan. Technical levels of service: relates to any key, ‘non-negotiable’ technical requirements relating directly to the performance of the asset.
2.1.1.1 Relevant Community Satisfaction Survey
The results of the Community Satisfaction Survey that refer to assets included in this plan are provided in the Appendices.
2.1.1.2 Community Engagement
Community engagement undertaken by Council includes:
Audience/Technique
Customer requests
Community satisfaction survey
Community Building projects
Community Consultation Meetings in each town
Display, feedback opportunity at Field Days
Municipal Health Plan Survey
Council’s Access & Inclusion Plan
Other forums where Councillors and staff interact with the public
Table 5 Community Engagement
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Relevant Community Satisfaction Survey Three of these areas relate to aspects of the road network and results for the last four years are tabulated below. In each of the areas, there has been a steady improvement over time. Yarriambiack Shire Council uses the community satisfaction survey as a performance measure of customer satisfaction and aims for continued improvement in the survey results and in particular in the category of “roads and footpaths”. History of results is included in Appendix 1. Survey to determine funding priorities for local roads and streets In February 2007, Yarriambiack Shire carried out a survey of residents to gauge their opinion on a number of aspects of the network of local roads, streets and footpaths. One copy of the survey was delivered to each household within the Shire. A total of 3,214 surveys were sent out and there were 1,050 replies, a return of 32.6%.
The survey produced a large amount of information, which assisted in the management of the road and street assets. It confirmed the focus and direction of several existing works programs and identified some further priorities that Council needed to consider. Primary improvements that respondents to the 2007 survey would like to see are:
Local Roads and footpaths
1 Improve/Fix/Repair uneven surface of footpaths 2 More frequent/better resurfacing of roads
3 Improve standard of un-sealed roads (loose gravel, corrugations, dust) 4 Improve/More frequent grading etc of un-sealed roads.
Appearance of Public areas 1 More frequent/better street cleaning
2 Better maintenance of parks and gardens 3 Better landscaping/design (eg. more colour, more shady trees)
4 More frequent sweeping of leaves.
Traffic Management
1 More parking facilities/capacity 2 More parking facilities adjacent to shopping and business centres
3 Improve road signage – general (parking/speed/road works). Strong responses in the survey also confirmed the following:
need to complete sealing of Longerenong Road
improving the condition of existing footpaths is a high priority
more footpaths needed in many areas
the condition of sealed roads including shoulders is a high priority
More grading of unsealed roads required and improved methods to give improved results. (Increased funding in successive budgets for grading these roads is a continuing strategy in the
Council Plan).
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Significant actions included in the 2019/20 budget as a result of the survey included:
$450,000 budgeted for shoulder resheeting on rural sealed roads; $2,650,000 budgeted for rural
road construction which is up from $1,670,000 in 2018-19. Municipal Public Health Plan Council’s Municipal Public Health Plan addresses how public health risks can be reduced and how opportunities to improve the community’s health and wellbeing can be enhanced. At a local level, Council works particularly closely with the Department Health & Human Services, Rural Northwest Health, West Wimmera Health Service, Wimmera Primary Care Partnership, Women’s Health Grampians, Wimmera Sports Assembly and other relevant stakeholders. Yarriambiack Shire Council’s Access & Inclusion Plan 2017-2021 For the development of the Access and Inclusion Plan, Council worked closely with the Yarriambiack Access and Inclusion working group. The group is comprised of representatives of the Yarriambiack Shire Council, community agencies and individuals. The working group met several times in 2015 to formulate and review the outdated Yarriambiack Access Plan 2010-2014. Surveys were sent to communities across the Shire to get feedback from the community on issues and the current plan. Representatives from the Grampians Disability Advocate and Wimmera Disability Forum visited local disability organizations to hold forums also. The Yarriambiack Shire Council’s Community Services and Development Manager also held community forums in local towns to get feedback. In early 2015, the working group met to review the survey feedback and look at the key issues from the responses. A draft plan was developed and Council and public feedback was sought. The information that was gathered throughout this work went directly into forming the Yarriambiack Shire Council Access and Inclusion Policy Statement and the priority areas and actions that form the Access and Inclusion Action Plan. Other Public Information Forums Each year Council schedules meetings with community representatives from the various towns in the Shire. Council is usually represented by Councillors and a number of senior staff. The meetings are an opportunity for Council to inform the representatives of Council’s works and services and also an important opportunity for the community representatives to advise Council of areas of concern in their community. Matters relating to roads and footpaths are often discussed and input from these meetings is considered when forming policies and programs.
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2.1.1.3 Community Engagement Plan
The community engagement proposed for the assets included in this plan is:
Audience/Technique
Customer requests
Community satisfaction survey
Community Building project
Community Consultations at each town
Display, feedback opportunity at Field Days
Survey to determine funding priorities for local roads and streets
Municipal Health Plan Survey
Other forums where Councillors and staff interact with the public
Facebook comments and messages, snap solve it submissions
Table 6 Community Engagement
The outcomes from the engagement process are summarized below:
Audience/ Technique /Date Expectations/comments/outcomes/issues
Draft expectations developed from the Regional Asset Service project
Sealed road provided
Gravel road network provided
K&C provided in urban areas
Provide all weather access in accordance with funding
Provide a safe roads network
Wider seal widths on freight routes on reconstruction
Minimise inconvenience from dust
Provision of serviceable gravel roads
Customer requests Response as required by RMP
Community Satisfaction Survey
More frequent/better resurfacing of roads, Improve standard of un-sealed roads (loose gravel, corrugations, dust), Improve/More frequent grading etc of un-sealed roads
Community Building project Requests are documented and taken into account for forward programs
Community BBQ’s in each town Requests are documented and taken into account for forward programs
Display, feedback opportunity at Field Days
Requests are documented and taken into account for forward programs
Survey to determine funding priorities for local roads and streets
Requests are documented and taken into account for forward programs
Municipal Health Plan Survey Requests are documented and taken into account for forward programs
Other forums where Councillors and staff interact with the public
Requests are documented and taken into account for forward programs
Table 7 Outcomes of Community Engagement
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2.1.2 Details of How Engagement Translates into Levels of Service
From the engagement process the key customer expectations relating to the assets included in this plan are:
Customer Expectations (outcome of customer engagement)
Sealed road provided
Gravel road network provided
Kerb and Channel provided in urban areas
Provide all weather access
Provide a safe roads network
Wider seal widths upon reconstruction for freight routes
Minimise inconvenience from dust
Rough gravel roads
Table 8 Customer Expectations
2.2 Legislative Requirements
Legislation or regulations which affect this plan are:
Road Management Act, 2004
Transport Act 1983
Road Safety Act 1986 (Amended 2004)
Ministerial Code of Practice – Road Management Plans - September 2004
Road Management Act 2004 Code of Practice – Operational Responsibilities for Public Roads - December 2004
Road Management Act 2004 Code of Practice – Management of Road & Utility Infrastructure in Road Reserves – December 2004
Council Local Laws
Roads to Recovery Act 2000
Subdivisions Act 1988
Disability Discrimination Act 1992
Catchment & Land Protection Act 1994
Flora and Fauna Guarantee Act 1988
Environment Protection & Biodiversity Conservation Act 1999
Trades Practices Act 1974
Building Codes
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2.3 Current Levels of Service
2.3.1 Asset Functional Hierarchy
Functional hierarchies applicable to assets included in this plan are:
Asset Class Asset category Asset group Asset Type Asset Sub Type
Infrastructure
Roads
Sealed Roads
Formation
Pavement
Surface Seal Seal Type
Shoulder
Unsealed Roads Formation
Pavement
Road Furniture
Regulatory Speed, stop, give way
Advance warning
Speed, hazard, direction warning advice,
Directional Way finding and street blades
Information Tourism
Traffic Management
Furniture
Bench
Table
Bin
Drink fountain
Culverts
Minor Culvert
Pipe
Box culvert
End wall precast
End wall cast in-situ
Guard rail
No end wall Table 9 Asset Hierarchy
By Importance: Council’s Road Hierarchy attributes a classification to each section of road. The classifications are depicted on maps within Council’s “Road Hierarchy”. The classification is determined after consideration of the function the road performs. Each section of road is given a code that denotes the classification and the existing surface types. The classification of each section of road is shown in tabular form in Council’s “Road Register”.
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The Hierarchy also provides details relating to target construction standards and frequency for safety/defect inspections.
Name Description
Rural Link Provides a link between major townships or the declared road network, or Access to major tourist facilities, industrial and agriculture centres.
Collector
Provides connection between locations and districts, or between Link roads, highways and main roads; or Access to public facilities, minor tourist facilities and industrial centres
Access-Primary
Provides access to occupied, primary residences with no significant through traffic
Access-Secondary
Provides primary access to property only (non-residential).
Access - Minor Provides secondary or minor, occasional farm access to property only
Special Purpose 1
All weather surface for fire access
Special Purpose 2
All weather surface sections or surface decided by Council on an individual basis
Urban Link Provides a link between highways, main roads, suburbs; or Access to major tourist facilities, industrial centres, commercial areas and housing areas
Collector
Provides connection between higher class roads within the township areas; or Access to residential areas, major public facilities, smaller commercial centres, minor tourist facilities and industrial centres,
Access-Primary
Provides primary access to residential, commercial or industrial properties
Access-Secondary
Provides secondary access to residential, commercial or industrial properties
Access - Minor Provides access to unoccupied property with minimal use only
Special Purpose 1
All weather surface for fire access
Special Purpose 2
All weather surface sections or surface decided by Council on an individual basis
Table 10 Asset Functional Hierarchy
Classification for Renewal Forecasting Road Type:
Classification Description
Urban Roads with urban type cross section consisting of seal, kerb and channel and nature strip (speed restricted zones like within 80 km/hr)
Rural Roads with rural type cross section consisting of seal, shoulders and table drains
Table 11 Classification by Urban/Rural Location
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Use (Redefine the classification by traffic use)
Classification Description
High Traffic >5000vpd urban, >100vpd rural
Moderate traffic 500-5000vpd urban, 100-1000vpd rural
Low Traffic <500vpd urban, <100vpd rural
Table 12 Classification by Traffic Use
Note: Traffic classifications have been adopted in line with the Victorian Grants Commission (VGC) reporting framework. Classifications for Grants Commission Road Type:
Classification Description
Kerbed Road Kerb on one or both sides of the road
Un-kerbed Road Roads without kerbs on either side of road
Table 13 Road Types
Strategic Routes
Classification Description
Kerbed Road Strategic Route
Bus route
Road > 500vpd
Road with at least 50 trucks/day
Un-kerbed Strategic Route
Bus route
Road >100vpd with at least 10 trucks/day
Road >100vpd with average grade at least 6%
Road >100vpd in drip or flood irrigated horticultural or agricultural area
Table 14 Strategic Routes
Where: Bus Route: Includes both normal scheduled public transport route as well as special school only
routes Normal scheduled public transport route. Special school only routes.
Truck: Designed to accommodate class 3 to Class 12 vehicles. Classification by Purpose
Classification
Public road
Aerodrome, recreation reserve, park access roads
Aerodrome taxi, runway
Car parks
Private road or driveway
Table 15 Classification by Purpose
Classification by Surface Type
Classification
Sealed
Gravel
Earth
Table 16 Classification by Surface Type
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2.3.2 Community and Technical Service Levels
Current based service levels are:
Service: Transport – Vehicle Access Assets utilised: Urban and rural sealed roads, gravel, natural surface roads
Customer Expectation Service Indicator
Community Levels of Service
Technical Levels of Service
Community Measure
Community Target Technical Measure Technical Target
Rural access to residence and property
Availability Accessibility via all-weather road
Customer requests for road upgrades
No target but use requests in works plans or programme All weather access to dwelling Dry weather access only to property
Road formation Surface type
Link: Formed, drained, sealed Collector: Formed, drained, sealed or gravel Access Primary: Formed, drained, gravel Access Secondary: Earth formation Access Minor: Earth formation
Urban access to residence and property
Availability Accessibility
Customer requests for road upgrades All weather access
No target but use requests in works plans or programme to meet level of service All weather access to dwelling Dry weather access only to property
Road formation Surface type
All weather access roads to township residences will be provided to minimum standard
K&C provided in urban areas
Availability of kerb and channel
Customer requests for kerb and channel
Result of resident survey
Demonstrated need
To resolve a drainage issue, or
Define parking, or
Dimension limitations
Protection of public and property
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Service: Transport – Vehicle Access Assets utilised: Urban and rural sealed roads, gravel, natural surface roads
Customer Expectation Service Indicator
Community Levels of Service
Technical Levels of Service
Community Measure
Community Target Technical Measure Technical Target
Provide a safe roads network
Safety & Responsiveness
Reduction in the number of injury vehicle crashes recorded
Downward trend in annual VicRoads Crash Statistics
Regular defect inspections Number of identified defects outside intervention corrected within the response time as defined in the RMP
100% in compliance with RMP
100% in compliance with RMP
Wider seal widths
Amenity and safety
Customer requests for shoulder works, edge drop-offs
No targets but used in developing upgrade programs
Seal width
Rural Link: Two lane width or single lane with appropriate seal widening will often be provided at crests or curves. Collector single lane width with appropriate seal widening will often be provided at crests or curves. Urban Width depends on usage and location of existing assets such as kerb and channel or trees
No inconvenience from dust
Amenity free from dust
Customer requests
No targets but used in developing upgrade programs
Roads inspected and well maintained
100% compliance with RMP
Rough gravel roads
Amenity of the road
Customer requests corrugations
A safe well maintained road to minimise risk
Routine maintenance gravel road grading frequency (times per year)
100% compliance with RMP
Roads graded at frequency specified in RMP
Table 17 Levels of Service Provided by this Plan
Note: When the existing pavement reaches the end of its life, there may be no justification to reconstruct back to a sealed road. Roads at this point will be considered with regard to the Hierarchy and Council's policy for evaluation of sealed roads.
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3 FUTURE DEMAND
3.1 Demand Forecast and Management Plan
Factors influencing growth or decline of asset demand are:
Factor Influencing
Demand Impact on the Service, Cost, Timing
Demand Management Plan: Actions
Traffic Trends
Increased through traffic on local roads resulting in increased maintenance and renewal costs
Monitor: Council has implemented a cyclic traffic count program to ascertain usage trends on all sealed roads
Increasing Truck Mass
Legal axle loads for trucks have steadily increased A recent trend for vehicles with a greater number of axles allows more freight per trip
Reconstruct priority roads to required standards at renewal time
Rural Population
Declining population will not impact on infrastructure requirements greatly as a majority of needs are based around freight movements
Monitor access network to residences and identify roads of potential hierarchy downgrade if occupation ceases
Gravel Availability
Decline in availability of quality gravel from traditional sources increases construction costs
Review construction methods and security of gravel supplies within the shire Explore establishment of new gravel supplies Examine external supplies
Decline of rural railways
Resulting concentration in truck traffic on local roads in the vicinity of central receivable silos increasing road damage Greater reliance being placed on on-farm storage and subsequent transportation to port via the road network
Continue to monitor trends in road condition profiles Work with industry stakeholders to identify priority freight routes
Residential development
No evidence found for new development in Yarriambiack’s townships, therefore impact on road infrastructure is minimal
Plan infrastructure when demand is imminent
Table 18 Factors Influencing Asset Demand
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4 RISK MANAGEMENT
There will be a great variety of possible risks associated with the road network. Some will be manageable and easily attended to; others will require far more resources and may not be able to be rectified in the short term. Some of the more common contributing factors are listed below.
Age of road pavement and degradation over its life
Poor design
Low standard of construction compared to road demand
Bad or inadequate signage
Poor surface condition
Isolated segment of lower standard road than adjacent segments
Lack of, or inadequate maintenance practices
Bad management of on-road works activities
4.1 Hazard Identification
Council’s corporate risk management framework is detailed in the ‘Risk Management’ section of ‘Council’s Asset Management Plan – General Information’.
The majority of risks associated with road management relate to maintenance and operational matters, which are dealt with in Council’s Road Management Plan. The specific aspects for each category of road and their inspection regime are described in clause 5.5.2 of the Yarriambiack Shire Council Road Management Plan. A potential source of harm describing causes and controls measures associated with the assets are listed in the infrastructure risk identification table below:-
Asset at Risk Hazard Cause Main Area of Impact
Controls
Sealed/Unsealed Roads
Potholes Load associated disintegration of the base
Poor quality base material
Moisture entry into granular
Loss of surface material due to stripping, cracking and delamination
Public health and safety
maintain inspection and repair under Road Management Plan
consideration of upgrade (widening) in relevant annual programs
Sealed Roads Deformation – shoving or plastic flow
inadequate pavement thickness
lack of bond between pavement layers
moisture in pavement and or subgrade
inadequate compaction of base material
inadequate asphalt mixes with poor aggregate and/ or binder
Public health and safety
maintain inspection and repair under Road Management Plan
consideration of upgrade (widening) in relevant annual programs
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Asset at Risk Hazard Cause Main Area of Impact
Controls
Sealed Roads Edge breaks Erosion of shoulder materials
Growth of vegetation at the edge of the surface seal
Omission of a shoulder resheet following pavement overlay
An inadequate road alignment or sealed pavement width
Public health and safety
Addressed under maintenance and in relevant annual programs
Unsealed Roads Scouring Poor drainage system loss of crown or poor pavement shape
Steep longitudinal gradients
High fines content and low strength of pavement materials
Public health and safety
Addressed under routine maintenance grading to reform pavement surface and in relevant annual programs
Roads (all) Vehicle accidents
Lack of sight distance due to vegetation or crest
Inadequate width of roads
Insufficient safety barrier
Public health and safety
Continue tree trimming processes
Prioritise any road widening requirements
Prioritise remaining barrier installation as recommended in Safety Audit
Table 19 Infrastructure Risk Identification
Kerb and Channel
Asset at Risk Hazard Cause Area of Impact Controls
Kerb and Channel
Ponding Water on road
Road damage from water not flooding
Service delivery Design standards, pit spacing, design flow or slope calculations
Edge drop off Movement of kerb and channel
Separation from asphalt surface
Public health and safety
Addressed under maintenance and in relevant annual programs
Asphalt overlay procedure
Scraping Scraping due to low vehicles movement
Non-conforming
Public health and safety
Procedure for correction of vehicle crossing
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crossing design
Displacement Vertical movement of channel sections
Public health and safety
Addressed under maintenance and in relevant annual programs
Property water damage
Channel lack of capacity
Misalignment from trees, garbage trucks
Financial Design standards, pit spacing, design flow calculations
Pre-inspection of new development
Street tree selection options appropriate for location
Table 20 Risk Identification
4.2 Asset Criticality
Asset criticality addresses assets that are:
Critical Assets: Assets with a high consequence (impact Major or Catastrophic) of failure define the major impact/catastrophic (e.g. road blocked/closed for few hours/days or no detour is in place)
High Risk Assets: Assets with a high likelihood of failure.
4.2.1 Critical Assets
4.2.1.1 List of Critical Assets
Description Area of Impact Actions to Address
A road that is the only access to an essential service that is impassable for extended periods
Service Delivery
Higher priority in capital works programs
Table 21 Critical Assets
4.2.2 High Risk Assets
No assets have been identified in this category.
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5 LIFECYCLE MANAGEMENT PLANS
5.1 Physical Parameters
5.1.1 Current Issues
Current issues influencing the assets included in this plan are:
Issue Comment
Extent of rural roads Significant investment is required to maintain and renew sealed roads
Extent of low traffic sealed roads Considerable funds are required to renew sealed roads within the network, which provide marginal benefit to the broader community due to very low traffic volumes
Pavement life on low traffic loads Information on the performance of pavements towards the end of their life is limited. This may dramatically alter the expected rehabilitation forecasts, particularly in relation to lightly trafficked or well-constructed roads
Demand to upgrade gravel surfaces to sealed surfaces
When the demand is limited, funding constraints dictate that available resources be preferentially allocated towards renewal as opposed to the upgrade or establishment of new assets
Diverse range of quality and strength of rural sealed pavements
Affects rehabilitation costs, possibly asset life and financial forecasting. High degree of variability across the Shire in respect to investment demand and resource deployment
Table 22 Current Issues of Assets in this Plan
5.1.2 Characteristics of roads
Issue Comment
Pavement life on low traffic roads
Information on the performance of pavements towards the end of their life is limited. This may dramatically alter the expected rehabilitation forecasts, particularly in relation to lightly trafficked or well-constructed roads
Sealed roads
A sealed road consists of three components.
The formation is the road bed on which the road pavement is constructed. It also includes batters and table drains. It is generally shaped from materials occurring naturally on site where the road is constructed.
The pavement is the main load bearing component of the road and is constructed
from imported material. The road shoulder is the section of pavement immediately outside the sealed area.
In the first instance, it is usually constructed of the same material as the pavement and the width is 1.2 to 1.5 metres wide. In this RAMP the road shoulder is considered as part of the pavement.
The seal is a thin impermeable layer that is placed on top of the pavement to keep it dry. The seal does not add any strength to the pavement.
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Issue Comment
Each of these components has independent characteristics and lifecycle and each needs to be considered separately when planning lifecycle management of the road.
Gravel Roads
A gravel road consists of two components.
The formation is the road bed on which the road pavement is constructed. It also includes shoulders, batters and table drains. It is generally shaped from materials occurring naturally on site where the road is constructed.
The pavement is the main load bearing component of the road and is constructed from material carted to the site.
Each of these components has independent characteristics and lifecycle and each needs to be considered separately when planning lifecycle management of the road.
The total length of gravel road in this Shire is currently 1,242 kms. Council, through the formulation of its road management policies including Road Hierarchy, Road Register and Policy for Access to Rural Properties, has identified sections of road that will not be resheeted when the current gravel pavement reaches the end of its life. These roads will, at that time, be reformed as a standard dirt formation and be maintained to the same standard as other dirt formations.
Many of these sections of road were originally constructed to provide access to a farm residence, which either no longer exists, or is no longer occupied. Other sections provided a minor link function in the local area, however, Council has decided there is no longer sufficient need for an all weather road in that location. Roads that are currently gravel and which Council does not intend to resheet can be identified in Council’s Road Register. They have a classification of RA5. For all roads the Road Hierarchy document indicates the standard of road that Council will endeavour to provide. Council’s Road Hierarchy provides direction regarding the standards that Council will endeavour to provide for all local roads for which Council has responsibility The length of gravel roads that Council intends to continue to maintain as Gravel Road is 1,023 kms. The condition data in Council’s asset management system, ‘AssetFinda’, and the modelling for the financial forecasts is based on this length.
Unformed roads
Generally unformed roads are those that have not had any improvements carried out. Often they are just a track on the natural surface. Some may have been “flat graded” but they will not have been graded to form a shape to shed water.
Roads of this type for which Council accepts responsibility are included in Council’s Road Register.
Council has 219 kilometres of this category of road.
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Issue Comment
Formed roads
Formed Roads are those that have been graded into a raised shape to shed water in wet weather.
Grading of these roads is carried out on a needs basis within available resources. Yarriambiack Shire does not nominate specific grading frequencies as road conditions can vary markedly from year to year and season to season due to weather conditions and traffic.
Each time one of these roads is graded, the grading process restores the road to a suitable profile. Generally a light grading during which material is graded back on to the top of the formation to fill wheel ruts and then consolidated is sufficient to achieve this. From time to time it is necessary to rip and reshape the top of the formation to restore the basic profile. These maintenance activities ensure the road never deteriorates to a point where it needs renewal. All costs for maintaining these roads are covered out of the maintenance allocation.
Council has 2,571 kilometres of this category of road.
Creation of new assets in this category is not envisioned.
Kerb & Channel
Because much of the kerb and channel in the municipality was constructed on very flat grades it only needs a minor movement in levels to form a depression that holds water. This has been a major problem in both Minyip and Murtoa where ground movement is common. Lifting of sections of kerb and channel by tree roots is also a common problem. Similar problems exist to a lesser degree in most other towns.
In many cases only short sections a few metres long require replacement, while in other cases it may be necessary to replace a whole block to achieve a satisfactory result.
In some cases where the problem is obviously caused by trees, Council will need to consider tree removal or other treatments to reduce the risk of reoccurrence of the problem after remedial work is carried out.
Table 23 Road Asset Characteristics
5.1.3 Asset Quantities
The current quantity of assets is:
Asset Component Quantity Unit
Urban Sealed Pavement 794,489 sqm
Rural Sealed Pavement 3,728,343 sqm
Sealed Surface Urban 705,334 sqm
Sealed Surface Rural 3,164,087 sqm
Kerb & Channel 81,336 sqm
Unsealed Roads/Pavement 5,399,626 sqm
Table 24 Road Component Quantities
Note: The quantities listed are correct only at the time of the development of this plan. Up to date information is obtained from the asset register.
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5.2 Asset Capacity/Performance
5.2.1 Assets Under-Capacity
5.2.1.1 Rural Infrastructure
Some sections of link roads and collector roads that are currently unsealed and carry significant traffic should be upgraded to sealed surface. This should only be considered for roads that carry a volume of >50 vehicles per day in “normal times” (i.e. outside harvest season or other abnormal event). Sealed roads that carry >100 vehicles per day in “normal times” and are less than 5.4 metres wide should be widened to a minimum width of 6 metres. These are long term goals and it is likely to be many years before the goals are met. If funding remains at current levels, Council may never fully achieve these goals. Generally in rural areas, the extent (not necessarily the condition), of the existing road infrastructure is considered adequate for current needs and because of the general population decline and if properly maintained, will continue to be adequate for the next 20 years.
5.2.1.2 Urban Infrastructure
Urban Infrastructure is known to be deficient in the following areas: A number of township streets do not have a sealed surface, which is justified for the traffic using
the street
Kerb and Channel in a number of streets needs replacement Many streets in built up areas do not have constructed footpaths
Existing footpaths in some streets need major repairs or renewal An east-west bypass from Rainbow Road to the Henty Highway on the north-east side of
Warracknabeal is preferred to allow heavy grain traffic to stay out of the town centre. Identified assets are referred to the New and Upgrade Plan and Financial Summary for consideration in the Long Term New & Upgrade Works Program. Assets which are not achieving the current level of service are listed:
Technical Level of Service Measure
Technical Level of Service Target Current Assets Under-Capacity
Road formation Surface type
Link: Formed, drained, sealed Collector: Formed, drained, sealed or gravel Access Primary: Formed, drained, gravel Access Secondary: Earth formation Access Minor: Earth formation
TBD
Road formation Surface type
Link: N/A Collector: Sealed Access Primary: Sealed Access Secondary: Gravel or earth formation Access Minor: Earth formation
TBD
Table 25 Urban Infrastructure Assets under Capacity
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5.3 Asset Condition
5.3.1 Condition Monitoring - Asset Condition Survey Frequency & Responsibility
Asset Condition Inspections: Council’s Technical Services Department carries out detailed asset condition inspections each year. These inspections assess the overall condition of the asset and will consider factors that are outside the brief of the safety/defect inspection. For example, fine cracks in the surface of a sealed road may not present a risk to road users, but if left untreated will spread and eventually affect the integrity of the road. To enable optimisation of lifecycle costs, the road needs to be treated at the appropriate time.
Data from the Asset Condition Inspections is used in planning capital works programs for works including:
resealing of sealed roads
resheeting of gravel roads
renewal of failed or unsatisfactory sections of sealed roads
renewal or major rehabilitation of kerb and channel
renewal or major rehabilitation of bridges or culverts
construction program. Detailed condition assessments of the gravel roads are also undertaken yearly by the Technical Services Department as indicated in the Road Management Plan. Data from these inspections together with additional information stored in AssetFinda is used to formulate annual gravel resheet programs. Supplementary inspections of selected segments of road including those that have been the subject of a request or complaint are carried out under Council’s ‘Customer Request Management System’ as outlined in the Road Management Plan. Condition surveys are conducting in accordance with the following program:
Survey Name Frequency Responsibility Dates Previously
Completed
Sealed Roads
Refer to Road Management Plan Asset Engineer
2018
Gravel Roads 2018
Kerb and Channel 2018 Table 26 Condition Surveys Frequency
5.3.2 Condition Rating
The criteria and methodology for determining condition is:
Grade Condition Description Extent of defects Required Actions
1
Very Good Sound physical condition. Insignificant deterioration. No major works requires for next 20 years or more
0% (> 100mm gravel
depth)
Nil
2 Good Acceptable physical condition, minor deterioration, minor defects evident,
<15% (81-100mm
gravel depth)
Minor maintenance
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negligible failure risk and works required 15 years plus
3 Fair Minor components or isolated sections of the asset need replacement or repair, moderate increase of pavement roughness, major replacement likely in between 5 to 15 years.
15% to 25% (51-80mm gravel
depth)
Significant maintenance
4 Poor Significant defects present and serious deterioration, works required between 2 to 5 years
25% to 50% (20-50mm gravel
depth)
Significant maintenance and part renewal/replacement
5 Very Poor Large increase in pavement roughness, need to replace most of asset, major works required
More than 50% (< 20mm gravel
depth)
Complete renewal/replacement
Table 27 Condition Rating
Condition Category and Severity – Sealed Roads:
Condition categories to be assessed for sealed roads Description of defects
Reference
Potholes As per RMP
Edge Breaks As per RMP
Cracking (longitudinal and horizontal) Extent
Crocodile cracking Extent
Longitudinal Deformation – Undulations and heave Extent
Deformation rutting As per RMP
Deformation – Shoving, Plastic Flow Extent Table 28 Condition categories to be assessed for sealed roads
Condition Category and Severity – Unsealed Roads:
Condition categories to be assessed for unsealed roads Description of defects
Reference
Potholes (Extent)
Potholes with diameter <300mm and or depth >50 + <100mm
Potholes > 300mm diameter >100mm
Roughness
Comfortable drive speed >90km/hr Rating 1
Comfortable drive speed >80km/hr Rating 2
Comfortable drive speed >70km/hr Rating 3
Comfortable drive speed >55km/hr Rating 4
Comfortable drive speed >40km/hr Rating 5
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Deformation Corrugation starting
Gravel Depth See table 23
Loss of road profile Extent less than 3%
Scouring Extent Table 29 Condition category for unsealed road
Kerb and Channel
Asset Type
Condition Rating
Severity
Defects Types
Cracking Stepping Ponding Spalling Rotational Displacement/Sunken bay
Kerb and Channel
1 As New As New As New As New As New
2 Good condition
Good condition
Good condition
Good condition
Good condition
3 Minor Cracks are 3-5mm wide
Stepping 20-50mm
250-500mm in length
Displacement between lip & pavement 20-50mm
<50mm dia
4 Significant 500-750mm in length
50mm – 300mm dia
5 Major Cracks are >5mm wide
Stepping >50mm
>750mm in length
Displacement between lip & pavement >50mm
>300mm dia
Table 30 Condition rating for Kerb and Channel
Current Asset Condition The latest condition inspections are summarised in the following table:
Asset Component Inspected by
Last Inspection (Moloney Asset
Management System)
Previous Inspection
Extent of latest inspections
Sealed pavements
AssetFinda
June 2010 June 2018 100%
Unsealed pavements
June 2010 June 2018 100%
Sealed surface June 2010 June 2018 100%
Road furniture June 2010 June 2017 50%
Kerb and channel June 2010 June 2016 75%
Table 31 Current Asset Condition
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0
5
10
15
20
25
30
35
40
45
Condition 1 Condition 2 Condition 3 Condition 4 Condition 5
% V
ALU
E W
ITH
IN C
ON
DIT
ION
RA
TIN
G
CONDITION
SEALED ROADS CONDITION DISTRIBUTION BY % OF ASSET BASE
Figure 1 Sealed roads condition distribution in June 2018
0
10
20
30
40
50
60
Condition 1 Condition 2 Condition 3 Condition 4 Condition 5
% V
ALU
E W
ITH
IN C
ON
DIT
ION
RA
TIN
G
CONDITION
UNSEALED ROADS CONDITION DISTRIBUTION BY % OF ASSET BASE
Figure 2 Unsealed roads condition distribution
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Figure 3 Kerb present condition distribution
AssetFinda shows that 50% of Council’s kerbs were of average condition, it is anticipated the percentage of kerbs with a condition rating of 5 will be increased in the future.
Note: The percentage listed is correct only at the time of the development of this plan. Up to date information is obtained from the asset register.
5.3.3 Asset Useful Lives & Intervention Level & Basis for Adopting Useful Lives
The life cycle of a sealed road is affected by a number of factors including:
The initial design of the road
The quality of construction methods and materials used
Traffic volume and type of traffic
Climate
Roadside vegetation
Quantity and quality of maintenance carried out.
The life cycle of a gravel road is affected by a number of factors including:
The quality of gravel used
The depth of gravel placed on the road
The quality of construction methods
Traffic volume and type of traffic
Climate
Roadside vegetation
Quantity and quality of maintenance carried out
Profile of the road.
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The adopted intervention levels and useful life of the asset components are stated below, including the basis by which each was adopted:
Asset Component Asset useful life in years Intervention Level
Sealed surface 18 4
Sealed pavement 60 4
Sealed shoulder 30 4
Unsealed pavement 20 4
Kerb and channel 50 4 Table 32 Intervention Levels
Notes: Kerb & channel: It is estimated that this would provide a life cycle of 60 years. Currently renewal is taking place for assets in condition 4 to 5. Because more assets will reach renewal condition as time passes, it will be difficult for Council to provide funding to overcome the backlog and reach the point where assets are being renewed at Condition 4. It is therefore recommended that Council set an interim target of condition 4 for renewal and use an assumed lifecycle of 70 years.
5.3.4 Historical Asset Condition
The results of previous condition surveys plus comments and the trend are:
5.3.4.1 Pavements
Graph below shows the condition of urban roads pavement as assessed in the detailed inspections in June 2016.
Figure 4 Pavement of urban roads condition
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Figure 5 Pavement of rural roads condition
5.3.4.2 Sealed Surfaces
The condition rating is used for prioritisation and planning of works. Graph below shows the condition of the sealed surfaces as assessed in June 2016.
Figure 6 Urban sealed surfaces condition
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Figure 7 Rural sealed surfaces condition
5.3.4.3 Unsealed Roads
Graph below shows the condition of the unsealed road pavements as assessed in the detailed inspections in June 2016.
Figure 8 Unsealed roads condition
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The modelling facility within the asset management system is used in conjunction with data from the condition inspections to predict future budget requirements for gravel road resheeting. In calculating required renewal costs it is assumed that each segment of road will be resheeted with the same material as currently exists.
5.3.4.4 Kerb & Channel
The condition of the kerb and channel as assessed in the inspections carried out in 2016 is shown in the graph below.
Figure 9 Kerb and channel assets condition
5.3.5 Age Profile
In the Yarriambiack Shire, there are comprehensive records of construction dates of the rural sealed roads, which comprise 82.5% of the total sealed roads. Analysis of this data shows that a large proportion (66%) of the rural sealed road network had been constructed prior to the end of the 1974-75 financial years. Details for the sealing of town streets is not nearly as comprehensive and is not suitable for analysis, but it is believed that construction followed a similar pattern with a comparable proportion being sealed prior to June 1975.
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Graph below shows the area of sealed pavement built year by year.
Figure 10 Sealed and unsealed roads by year of construction
Note: The quantities listed are correct only at the time of the development of this plan. Up to date information is obtained from the asset register.
5.4 Asset Valuations
The unit rates used for valuation, or replacement cost of the assets used for financial reporting are calculated using the most recent available Council contract rates, observed works expenditure and Consumer Price Index (CPI) from the Australian Bureau of Statistics (ABS).
Asset registers are updated on an annual basis with the most recent unit rates to determine current replacement cost.
5.4.1 Total Asset Valuation Asset valuation is carried out before the end of each financial year by the Technical Services Department (Asset Engineer) and forwarded to the General Manager Corporate Services. The valuation process is executed through AssetFinda.
Asset Group Asset Types Quantity Current
Replacement Value
Depreciated Value
Annual Depreciation
Sealed Roads Sealed Surface 3,848,645sqm $19,871,750 $5,567,616 $747,528
Pavement 4,503,150sqm $109,283,016 $35,283,878 $1,608,527
Formation 7,955,509sqm $27,645,788 $27,645,788 $0
Gravel Roads Pavement 5,328,696sqm $21,920,379 $3,786,140 $459,298
Formation 8,719,728sqm $8,642,463 $8,642,463 $0
Kerb and Channel
$10,445,533 $1,349,412 $34,565
Table 33 Summary of road asset valuation
Note: The quantities listed are correct only at the time of the development of this plan. Up to date information is obtained from the asset register
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5.5 Routine Maintenance Plan
Typical maintenance defects include:
Typical maintenance defects
Potholes for sealed and unsealed roads
Edge Breaks Repairs
Cracking (longitudinal and horizontal) on sealed roads
Crocodile cracking on sealed roads
Deformation – undulations and heave for sealed and unsealed roads
Deformation rutting for sealed and unsealed roads
Delamination for sealed roads
Gravel loss for unsealed roads
Scoring for unsealed roads
Missing road furniture
Missing or loosened road safety barriers and guardrails
Road markings faded and darkening
Ponding of water in drains
Fallen trees/branches
Obstruction of sight distance by vegetation Table 34 Routine Maintenance Defects
Maintenance activities listed in the general ledger are:
Sealed road maintenance
Gravel road maintenance
Formed and unformed road maintenance
Storm damage clean up on all roads
Roadside maintenance
Sign, furniture and delineation
Drainage maintenance
Street cleaning/sweeping
Tree trimming
Emergency call out
Grading of roads.
Maintenance and operations activities on sealed and unsealed roads are carried out by Council’s in-house works crews in accordance with specified intervention standards and response times detailed in Council’s Road Management Plan.
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5.5.1 Defect Inspections
Maintenance defect inspections are scheduled as below:
Inspection Name Defects Recorded Frequency Responsibility
Road Defect/Hazard inspections
All road issues Defects that may impact on road safety: Potholes, corrugations, scours & ruts, culvert width, water over road, regulatory signs, guide posts, tree trimming
Refer to Road Management Plan
Asset Engineer Night inspections
All road issues but principally night issues such as delineation, signs
Event inspection
In instances of heavy rain or severe storms and damage reported to Council, an inspection is undertaken of the site and the immediate vicinity where there is a likely prospect of instances of damage.
Table 35 Defect inspections
5.5.2 Prioritisation of Maintenance Works
5.5.2.1 Routine Maintenance Program:
Maintenance works are prioritized 1. Emergency maintenance 2. Intervention maintenance 3. Programmed maintenance
In assessing the priority of programmed maintenance works, the Asset Engineer will develop a works program, taking into account:
Extent
Severity
Component
Hierarchy
Public safety.
5.5.2.2 Reseal Preparation Program
Maintenance works required in preparation for resealing works are identified by the Technical Services Department and undertaken by the outdoors work crews.
5.5.2.3 Periodic Maintenance
Line marking and road marking of centrelines, stop and give-way lines is undertaken on a 4 yearly basis, or earlier if determined as a result of a defect inspection. Works are completed under a combination of in-house and external contractors.
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5.5.3 Defect Response Times
Defect response times are applicable to the following defects:
Defect Response Times Apply
1. Emergency Works Refer to the Road Management Plan
2. Intervention Level Refer to the Road Management Plan
3. Programmed N/A. Works are undertaken as funds and resources allow.
Table 36 Defect response times
5.5.4 Standards and Specifications
Maintenance standards are derived from:
Community survey and consultation
Staff experience
VicRoads standards
ARRB Transport Research Ltd – Sealed Local Roads Manual
ARRB Transport Research Ltd – Unsealed Roads Manual
ARRB Transport Research Ltd – Pavement Design, Performance and Management Road Classifications, Geometric Designs and Maintenance Standards for Low Volume Roads.
Intervention Levels:
Defect Standard
1. Emergency Works Refer to the Road Management Plan
2. Intervention Level Refer to the Road Management Plan
3. Programmed Capital Works Programmed
Table 37 Intervention levels
5.5.5 Basis for Future Maintenance Costs
Assumptions regarding financial planning are included in Section 6.3. Figure 11 shows the trends of maintenance expenditure on local roads and the average values assists with predicting the future maintenance on the Council’s local roads.
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Figure 11 Local Roads - Maintenance Expenditure
5.6 Renewal Plan
5.6.1 Renewal Capital Works Program
An annual infrastructure capital works program is developed each year by the Asset Engineer and Manager of Asset Operations. This program is then presented for consideration and adoption by Council. Projects are sourced from a rolling program and are prioritised as detailed in section 5.6.2. Allocation of funding between programs categories e.g. reseals vs resheets (gravel) is determined using the following influencing factors:
Available capital works funding within Council Long Term Financial Plan and Annual Budget
Value of outstanding work contained within each rolling program category
Identified investment requirement from financial modelling to keep assets below intervention levels
Council or strategic plan priorities
Availability of additional external funding sources
Risk to Council. Current renewal capital works programs listed in the general ledger are:
Sealed Road Shoulder Resheet Program
Rural (Non K&C) Sealed Pavement Rehabilitation
Urban (K&C) Sealed Pavement Rehabilitation
Bituminous Reseals
Gravel Resheet Program
K&C Rehabilitation.
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5.6.2 Renewal Priority Ranking
5.6.2.1 Rural (Non K&C) Sealed Pavement Rehabilitation
Priority: Projects are prioritised on a basis of:
Condition above intervention – AssetFinda
Road Hierarchy
School bus route or strategic route
Incidents recorded
Benefit contribution available
Traffic Volume AADT.
5.6.2.2 Urban (K&C) Sealed Pavement Rehabilitation
Priority: Projects are prioritised on a basis of:
Condition above intervention – AssetFinda
Road Hierarchy
School bus route or strategic route
Incidents recorded
Benefit contribution available
Traffic Volume AADT
Level of maintenance required.
5.6.2.3 Bituminous Reseals
Priority: Reseals on sealed roads are prioritised on a basis of:
Condition above intervention – AssetFinda
Road Hierarchy
School bus route or strategic route
Number of crash incidents recorded
Benefit contribution available
Traffic Volume AADT.
5.6.2.4 Gravel Resheet Program
Priority: Projects are prioritised on a basis of:
Condition above intervention – AssetFinda
Road Hierarchy
Strategic Route
Number of crash incidents recorded
Benefit contribution available
Traffic Volume AADT.
5.6.2.5 K&C Rehabilitation
Priority: Projects are prioritised on a basis of:
Condition – AssetFinda
Number of houses serviced
Effect on pavement condition
Area is not sewered
Level of maintenance required.
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5.6.3 Treatment Options
Asset Component
Treatment Option
Comments (why used, not used)
Sealed Pavement
Stabilisation
When the pavement needs renewal, there are a number of options as to how it is done. Almost all the original pavements were constructed of material from local gravel pits. Generally this was sandstone in the southern part of the shire and limestone in the north. In most cases it is possible to reuse the material that is already in place in the renewal process.
This Shire currently uses two methods of renewing road pavements. An onsite inspection of each job decides which is the better treatment option for that section of road.
1. Stabilisation: This consists of removal of the old seal, spreading a thin layer of lime, slag or cement or combinations of sand or other binder, then mixing this into the top layer of the old pavement. The pavement is then graded, compacted and sealed. A gravel overlay can be used if required as well. Over the past 30 years, this process has been used extensively to repair small patches of road that needed repair. The results have been very satisfactory. During the last decade, the use of the process has been extended to cover renewal of full segments of road. 2. Resheeting: This process consists of removal of the old seal, spreading a regulation layer of new gravel (often a higher class imported gravel is used) which can be from 50-150mm average depth. The pavement is then graded, compacted and sealed. This process is suitable on roads where the existing pavement has poor shape, or there are larger depressions that need to be built up. The additional material also adds some additional strength to the pavement. This process has been used for more than a decade with satisfactory results.
In a small number of cases, lime stabilisation is used in conjunction with resheeting.
As other methods of renewal become available, the Shire should evaluate them to see if they are cost efficient and suitable for use in the Yarriambiack Shire.
In calculating required renewal costs, it is assumed that 50% of the network will be renewed by stabilisation and 50% by resheeting as
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Asset Component
Treatment Option
Comments (why used, not used)
described above. When a pavement is renewed, the road shoulders are renewed as part of that process.
Of the total length of 765 kilometres of sealed road, 696 kilometres is in rural areas and 69 kilometres in urban areas.
Of the 696 kilometres of rural road, 574 kilometres (82%) has a seal less than 4.0 metres wide. The need for vehicles to drive on the shoulders when passing on these narrow roads leads to significant wear and tear on the shoulders and seal edges. Yarriambiack Shire acknowledges this problem and each year has a schedule of sealed roads, which receive shoulder resheeting as part of the annual works program.
Sealed Surfaces: The majority of the sealed local road network in the Yarriambiack Shire is sealed with a bitumen seal. A bitumen seal consists of a thin layer of bitumen which is sprayed onto the road and covered with a layer of stone chips. The purpose of the seal is to provide a waterproof cover for the seal. The seal does not add any strength to the pavement.
A small amount of hotmix asphalt is also used as a seal at two roundabouts in Warracknabeal and at a small number of rural intersections frequently used by heavy traffic.
As bitumen seals age, the bitumen gradually becomes brittle and its elasticity lost. This eventually allows cracks to develop in the seal, which allow water to pass through the seal and into the pavement. This leads to deterioration of the pavement necessitating costly repairs.
To avoid this occurrence, the roads are “resealed” with another bitumen seal on a regular basis. Correct timing of the reseal is an important factor in the management of the road. If the road is resealed too early, the full potential of the earlier seal is not optimised and if it is done too late, there is the risk of expensive damage to the pavement.
Gravel road pavements
Materials
The pavements of gravel roads in this municipality are constructed from a number of different pavement materials. Those used most frequently are:
Limestone from local pits: This is used generally in the
northern parts of the Shire. Most of the pits are operated by Council.
Sandstone from local pits: This is used widely throughout the central areas of the Shire and to a lesser degree in southern
areas. Most of what is used comes from Council operated pits, with small quantities being imported from privately operated
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Asset Component
Treatment Option
Comments (why used, not used)
pits outside the Shire.
Imported Gravel: This material originates from privately
owned pits at either GreGre or near St. Arnaud. It has been widely used on roads in the southern parts of the Shire.
The quality of material from the local limestone pits and sandstone pits can vary greatly, even for material from the same pit.
Table 38 Road Asset Treatment Options
5.6.4 Basis for Future Renewal Costs
5.6.4.1 Renewal Modelling - Renewal Rates
Pavement Type Code Unit Rate 2018-19
$/m2
Effective Life
(Years)
Sealed Pavement – Rural 200mm depth 1 23.48 60 Sealed Pavement – Rural 300mm depth 1A 32.87 70 Sealed Pavement Stabilised – Rural 150mm depth 1B 27.96 40 Sealed Pavement – Urban 200mm depth 2 24.17 60 Sealed Pavement – Urban 300mm depth D14/7 2A 33.84 70 Table 39 Renewal Rates for Road Assets
5.6.4.2 Renewal Demand and Renewal Gap
The current renewal demand and renewal gap is detailed in Appendix 2 Financial Projections.
5.6.4.3 Proposed Renewal Funding Solution
Based on the advice of the available funding, the renewal funding solution is detailed in Appendix 2 Financial Projections.
5.7 New and Upgrade Plan
5.7.1 New and Upgrade Programs Identified in this Plan
New and Upgrade programs identified:
From a relevant Service Plan
Current issues discussion
Under-capacity analysis
Assessment of future demand
Risk assessment.
Potential projects are:
Urban Gravel to Seal
Rural Gravel to Seal Program
Kerb and Channel New Construction
New Roads Program
Road Safety Improvements
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On-Road Bicycle Paths
New/upgrade Car Parks
New Signs
Minor Works
New Gravel Roads
New Sealed Roads. Potential projects are evaluated under Council’s New & Upgrade Process documented in the General AMP.
5.7.2 Future New and Upgrade Costs
5.8 Operations Plan
Typical operational activities include:
Kerb and channel sweeping
Inspections
Roadside limb lopping
Spraying
Emergency call out
Removal of dead animals from roads
Drain cleaning
Roadside vegetation maintenance. Based on the low cost and impact of the operational activities there is no benefit in separately costing operations. The operational activities and costs are included in with maintenance costs.
5.8.1 Current Operations Programs
Current asset operations costs are:
Project/Program Identified/Source Timing Cost
Safety program Next 2-5 years TBD
Sealing pavement Next 2-5 years TBD
Kerb and Channel Next 2-5 years TBD
Table 40 Future New and Upgrade Costs
Operations Cost Annual Programs
Current Operations Programs Road maintenance activities in capital budget
Table 41 Current Operations Programs
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5.9 Disposal Plan
5.9.1 Forecast Disposal of Assets
Generally the disposal of roads assets is very rare in practice. However Council may reduce its maintenance and renewal effort wherever possible. Council will investigate rationalisation/disposal options of roads asset groups in terms of:
Dead end roads servicing only one dwelling or property
Roads which are not required for public use
Cross referenced against the service plan in order to avoid any duplication. No cost of disposal is listed in the 10 year financial forecast plans.
5.9.2 Replacement of Assets
The replacement of assets will be driven by the condition assessments. The replacement of asset is assigning on the asset register system which are undertaken in the capitalisation or relevant programs. The opportunity to gain external funding for the upgrade of a road may influence the particular road selected for renewal with upgrade.
6 FINANCIAL PLAN
6.1 Financial Statements and Projections
Financial projections for maintenance and operations, capital renewal, new and upgrade expenditure are provided for:
Urban Roads
Rural Roads
Reseals
Resheets
Shoulder Resheets
Kerb and Channel. The financial projections for capital and operational budgets for the next 10 years are shown in Appendix 2. In projecting operational and maintenance expenditure for the next 10 years, it has been assumed the average growth will be 2% per year and does not include inflation. The predicted projections are summarized in the Financial Projections.
6.2 Funding Strategy
Expenditure has historically been funded from the following programs:
Rates
Grants
Developer contributions.
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6.2.1 External funding
External funding levels are summarised in the following table:
Year
Commonwealth Government –
Roads to Recovery ($)
State Government
- Fixing Country
Roads ($)
State Government – Roads to Market ($)
Victorian Grants Commission Local Roads Funding ($)
Total External Funding ($)
2016/17 2,142,087 143,500 929,000 3,214,587
2017/18 1,855,638 51,000 2,848,000 4,754,638
2018/19 950,479 580,000 1,233,000 1,975,000 4,158,479
2019/20 1,058,200 1,542,000 190,,000 1,019,359 3,714,559 Table 42 Summary of External Funding
6.2.2 Commitment of capital works funding
Council will allocate its capital works annually taking into account the asset renewal requirements in each area. Rural roads will be a priority and renewal will be accompanied with widening where the road features as part of Council’s Priority Freight Route.
6.2.3 Amended Financial Projections
The financial projections in this plan are used in developing the Long Term Financial Plan. As part of the Long Term Financial Plan process it may not be possible to fully fund the predicted costs and the predicted financial projections will need to be amended. Redistribution of available funding between annual infrastructure program categories may also occur during development of the Annual Budget, in accordance with the factors described in section 5.6.
6.3 Key Assumptions Made in the Financial Forecast
6.3.1 Accuracy of the Information
The following assumptions have been made in developing the financial forecast:
No significant net increase in the overall extent of road network
Corporate administration charges, interest costs and other indirect overheads excluded or included in the operational expenditure
External funding will continue at current levels
All expenditures are based on current costs (may include or exclude GST).
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7 ASSET MANAGEMENT PRACTICES
7.1 Asset Management Systems
Details on Asset Management Systems used by Council are summarized below:
Asset Category Software/Asset Management
System Data Collection/Review
Roads (all asset group) AssetFinda (Moloney Asset Management System & Asset Assyst were replaced by AssetFinda in 2017)
As part of scheduled Condition Surveys or when otherwise notified. Kerb and Channel
Table 43 Details of Asset Management System
7.1.1 Asset Inventory Information Recorded
Data Current Business Requirements Desired Business Requirements Responsibility
Financial Classification
Road Formations, Road Pavements, Road Seals, Kerb and Channel, Footpaths, Footbridges, Road Bridges, Culverts
Road Formations, Road Pavements, Road Seals, Kerb and Channel, Footpaths, Footbridges, Road Bridges, Culverts
General Manager Corporate Services
/ Asset Engineer
Road Hierarchy Roads and Streets categorised as Rural Link Road, Rural Collector Road, Rural Access Road (Primary, Secondary & Minor), Urban Commercial Centre and Collector Roads, Urban Access Road (Primary, Secondary & Minor), Special Purpose (1& 2) and Parking Bays or Areas.
Roads and Streets categorised as Rural Link Road, Rural Collector Road, Rural Access Road (Primary, Secondary & Minor), Urban Commercial Centre and Collector Roads, Urban Access Road (Primary, Secondary & Minor), Special Purpose (1& 2) and Parking Bays or Areas.
Asset Engineer
Asset Identification
Roads Kerbs and Footpaths by segment number in AssetFinda and Bridges/Culverts identified separately in AssetFinda.
Roads Kerbs and Footpaths by segment Number in AssetFinda and Bridges/Culverts identified separately in AssetFinda
Asset Engineer
Attribute Data ∙Physical dimensions ∙Current condition assessment ∙Condition when renewal planned ∙Predicted lifecycle ∙Unit Cost
∙Physical dimensions ∙Current condition assessment ∙Condition when renewal planned
∙Predicted lifecycle ∙Unit Cost
Asset Engineer
Acquisition History
Construction date recorded for new assets. It is also recorded for other assets if known
Construction date recorded for new assets. It is also recorded for other assets if known
Asset Engineer
Condition History
Condition data after yearly assessment to be archived in a copy of excel sheet from
Condition data after each three year assessment to be archived in a copy of excel sheet from
Asset Engineer
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Data Current Business Requirements Desired Business Requirements Responsibility
AssetFinda AssetFinda
Lifecycle costing
Modelling carried out using AssetFinda software
Modelling carried out using AssetFinda software
Asset Engineer
Spatial Data Nil To be developed Asset Engineer Table 44 Asset Inventory Information Recorded
7.2 Standards & Guidelines
7.2.1 Design Standards
Standard drawings and technical standards applicable to the assets included in this plan are:
Infrastructure Design Manual (IDM )
Austroads Design Manual
Austroads Standard Drawings
Council Standard Drawings
Traffic Management: VicRoads Traffic Management Manual Volumes 1 & 2
Signs: AS 1742 Manual of Uniform Traffic Control Devices
Signs: Tourism Victoria & VicRoads, Tourist Signing Guidelines. Construction standards for reworking all link roads should be 6.6m width and are as detailed in Clause 12 ‘Design of Roads” in the IDM.
7.2.2 Urban Road Standards
Section 12.3 Urban Roads in the IDM is applied for the design and construction of all relevant road structures. The standard drawing SD 610 ‘Typical Road Profiles Low Density Residential Collector/Rural Access and Table 2 ‘Urban Road/Street Characteristics’ standards are used for sealed streets. Urban gravel streets are constructed to the rural access – Group A Councils profile in standard drawing SD 615 ‘Typical Road Profiles Rural Living Access and Collector/Low Density Residential Access’ with a minimum compacted design pavement depth of 100mm. In Selection Table 12.3.2 Kerb Profiles in IDM, the Yarriambiack Shire uses kerb profiles B2, SM2 and SM2 Modified, depending on the location and site condition.
7.2.3 Rural Road Standards
Section 12.4 ‘Rural Roads’ in the IDM details the standards for rural roads. Standard Drawing SD 615 ‘Typical Road Profiles Rural Living Access and Collector/Low Density Residential Access’ in the following profiles;
Rural access – Group A Councils and
Low density residential collector road – Group A Councils Table 6 ‘Rural Road Characteristics’ Standard A Councils is used for Rural Access and Rural Collector Roads; but for rural gravel roads the minimum pavement width is 4.6m and the design pavement depth is a minimum of 100mm compacted gravel or crushed rock.
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Target Construction Standard The target construction standards for various categories of road are listed below:
Classification Target Construction Standard
Rural Link Road SEALED SURFACE Generally the road width will conform to one of two standard widths. Type A: Seal width 6.2m, Pavement width 6.8m and formation width 9.8m. Type B: Seal width 3.8m, Pavement width 5.5m and formation width 8.5m. Road width for each section of road will be decided on a case by case basis. All relevant factors will be considered including traffic volume and type, road alignment and available resources. Note: On selected roads with a large number of heavy vehicles, Council may elect to provide a road with seal width greater than 6.2m.
Rural Collector Road
SEALED SURFACE Generally existing sealed collector roads will remain at the current width until the pavement requires reconstruction. If the pavement is to be reconstructed the road will conform to one of two standard widths. Type A: Seal width 6.2m, Pavement width 6.8m and formation width 9.8m. Type B: Seal width 3.8m, Pavement width 5.5m and formation width 8.5m. Road width for each section of road will be decided on a case by case basis. All relevant factors will be considered including traffic volume and type, road alignment and available resources.
GRAVEL OR OTHER SUITABLE ALL WEATHER SURFACE Generally existing gravel collector roads will remain as a gravel surface and when resheeted will conform to one of two standard widths: Type A: Pavement width 5.0m and formation width 8.5m. Type B: Pavement width 4.0m and formation width 7.2m. Most roads will be constructed as Type A, but in some instances where traffic is known to be low, Type B construction may be used. The pavement width will be recorded in the Asset Register. In some parts of the Shire, the naturally occurring material, when formed up, provides a surface suitable for use in all weather. In these cases a formation of this material will be provided (width 6.0m).
Rural Access Road (Primary)
GRAVEL OR OTHER SUITABLE ALL WEATHER SURFACE For gravel roads the width will conform to one of two standard widths: Type A: Pavement width 5.0m and formation width 8.5m. Type B: Pavement width 4.0m and formation width 7.2m. Generally a 4.0m pavement will be provided where the road serves one or two residences or properties and a 5.0m pavement will be provided where more than two residences or properties are serviced.
In some parts of the Shire, the naturally occurring material, when formed up, provides a surface suitable for use in all weather. In these cases a formation of this material will be considered adequate.
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Classification Target Construction Standard
Rural Access Road (Secondary)
EARTH FORMATION Formed from material existing on site. Nominal width for an earth formation shall be 6.0m.
Rural Access Road (Minor)
NO CONSTRUCTION Unformed road on natural surface only.
Urban and Collector Roads
SEALED SURFACE (width depends on usage and location of existing assets such as kerb and channel or trees.).
Urban Access Road (Primary)
SEALED SURFACE (width depends on usage and location of existing assets such as kerb and channel or trees)
Urban Access Road (Secondary)
Surface may be either GRAVEL or EARTH FORMATION or UNFORMED depending on usage and available resources. Roads to be upgraded from gravel to seal or from natural surface to gravel in the next five years will be identified in Council's capital works program.
Urban Access Road (Minor)
NO CONSTRUCTION Unformed road on natural surface only.
8 PLAN IMPROVEMENTS AND MONITORING
8.1 Improvement Program
Improvement Action 1: Review road assets under capacity.
Improvement Action 2: Develop a strategy to review the roads renewal or maintenance where rural residences are no longer occupied.
Improvement Action 3: Create a section that recognises changes in service potential of assets through projections of asset replacement costs, depreciated replacement cost and depreciation expense in this plan.
Improvement Action 3: Identify operating future costs for the road assets infrastructure.
Improvement Action 4: Develop the process of assets disposal in the asset register system for the road asset.
Improvement Action 5: Develop the Council’s asset and service roles and responsibility matrix.
9 REFERENCES
Asset Management Policy 2018
Asset Management Strategy 2019
Road Management Plan 2016
Council Plan 2017-2021
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10 APPENDICES
Appendix 1 Community satisfaction survey results Appendix 2 Financial Projections
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Appendix 1
Community Satisfaction Survey Results
Year % Excellent %
Good % Adequate
% Needs some improvement
% Needs a lot of
improvement
% Adequate or better
Roads & Footpaths
2004 2005 2006 2007
1 3 2 3
14 16 17 19
17 17 18 18
32 26 29 33
36 38 34 27
32 36 37 40
Appearance of Public Areas
2004 2005 2006 2007
9 10 12 11
39 39 41 45
24 28 24 24
20 14 14 13
9 9 9 8
72 77 77 80
Traffic Management and Parking Facilities
2004 2005 2006 2007
6 7 9 7
42 37 47 42
36 39 31 40
9 10 7 9
7 7 5 3
84 83 87 89
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Appendix 2
Financial Projections
Budget Year Sealed Surface Sealed Pavement Unsealed Formation Gravel Pavement Total Predicated Annual Capital Expenditure
2019-20 $3,416,162.44 $3,244,014.63 $47,503.84 $1,463,846.14 $8,171,527.05
2020-21 $3,213,389.78 $11,120,103.11 $47,503.84 $1,182,733.42 $15,563,730.15
2021-22 $3,284,041.29 $3,041,066.06 $47,503.84 $838,858.17 $7,211,469.36
2022-23 $3,352,112.22 $2,170,947.44 $47,503.84 $734,848.47 $6,305,411.97
2023-24 $3,123,033.54 $4,808,976.95 $47,503.84 $885,036.09 $8,864,550.42
2024-25 $3,401,038.71 $3,873,839.30 $47,503.84 $570,474.10 $7,892,855.95
2025-26 $3,138,231.79 $3,559,789.02 $47,503.84 $598,031.98 $7,343,556.63
2026-27 $3,571,682.62 $4,342,187.80 $47,503.84 $557,572.53 $8,518,946.79
2027-28 $3,113,322.94 $4,304,515.14 $47,503.84 $771,508.17 $8,236,850.09
2028-29 $2,939,689.28 $4,254,264.40 $47,503.84 $935,327.97 $8,176,785.49
2029-30 $3,025,317.28 $5,102,973.87 $47,503.84 $1,341,617.61 $9,517,412.60
2030-31 $2,796,371.00 $5,084,761.50 $47,503.84 $7,055,499.87 $14,984,136.21
Table 45 Financial projections
This attachment contains the financial projections derived from the AssetFinda form replacement cost calculating by remaining life of road assets. Note all costs are shown in 2019 dollar values and don’t include footpath and kerb and channel, capital new or upgrade replacement cost by remaining life.
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Appendix 2 (continued)
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
13.7 Permit Application – Keep more than the allowed number of animals - Prepared by Craig Byron Discussion I have received a Permit Application to keep one Shetland pony, at 133 Anderson Street, Warracknabeal Community Considerations One objection received from a neighbour stating “a house yard is too small for a horse”.
Environmental Considerations Smell of horse manure and associated flies, especially with the onset of warmer weather upon us. Noise from neighbouring dogs barking. Financial and Risk Considerations No financial risk. Recommendation I recommend that the Permit Application for a Shetland pony to be kept at 133 Anderson Street, Warracknabeal; not to be granted. The reasons that I make this judgement are;
The backyard isn’t very big. There is no real shelter/shade for the pony
Environmental Considerations e.g. Smell of horse manure, attraction of flies to the
manure
Whilst I acknowledge the pony is a family pet; there are very good reasons why we generally do not allow horses/ponies in township areas Resolution
Moved Cr K Zanker Seconded Cr C Heintze
That the recommendation be adopted Carried
130
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
13.8 Rate Review Submission - Prepared By Jessie Holmes Discussion The Minister for Local Government has released a discussion paper in to a review of the Victorian Local Government rating system to improve fairness and equality. A panel has been appointed and been undertaking roadshows across the State and material being distributed in relation to the issues. In relation to the proposed Yarriambiack submissions; we have responded to the specific questions raised in the discussion paper and provided context for our experience with the system. Our submission also extends on the discussion questions to implore that consideration be given to the entire funding structure for small rural councils and where that could be made fairer and more equitable. Community Considerations The rate review is open to submissions from members of the public and community sessions were held in Horsham on the 15th October 2019. Councillors have been briefed and Cr Wise and the CEO attended a dedicated Local Government specific session in Horsham prior to the community session. The Municipal Association for Victoria has also prepared a draft submission which it is recommended Council support that provides further support and weight to the changes required to support small rural council areas. Environmental Considerations The revenue for Council is heavily reliant on rates revenue which in term determines to what extent the strategic priorities of Council can be implemented including those in relation to our environmental objectives. Financial and Risk Considerations Given the reliance on rate revenue, changes to the rating system could have material impacts on Councils budget. The report also details the cost differences in the current rate system and the potential that changes may also lead to reputational risk if Council can no longer demonstrate autonomy in adjusting rates and other elements of the system in responding to particular community needs. Recommendation That Council endorse and submit the attached rate review submission to the Victoria Local Government Rating System Review and provide copies to the twelve state representatives for Yarriambiack Shire Council. Resolution
Moved Cr J Wise Seconded Cr H Ballentine
That the recommendation be adopted Carried
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8 October 2019
Yarriambiack Shire Council
SUBMISSION TO THE LOCAL GOVERNMENT RATING SYSTEM REVIEW
2Yarriambiack Shire Council
Executive summary:The Local Government Rating System Review Discussion paper asks some poignant questions about the fairness and equity of the current system. Disappointingly what the Terms of Reference and Discussion Paper do not challenge is the fairness and equity of local Councils financial sustainability as a whole, instead taking a piecemeal approach.We as a small rural council do not believe that any changes to the rate system will make the system fair and equal for our community. We believe that as per the recommendations in the Parliamentary Inquiry into the Sustainability and Operational Challenges of Victoria’s Rural and Regional Rating System that are the basis for this review, the fundamental sustainability challenges for small rural councils needs to be addressed by additional funding from the State government in the form of a new grants program to assist small rural councils to deliver core services in the form of a Stabilisation Fund. Grants through this fund, as per the recommendation should be; ongoing to provide certainty, untied so Council can address local priorities and distributed by the Victorian Grants Commission.Regardless of the limitations of the Terms of Reference, Yarriambiack Shire Council is making a submission to highlight the positive and negative impact potential changes to the current regime may have and recommend that consideration be given to the rurality impact of any such changes.Any efforts to make the rating system less complicated are to be supported, just as strengthening transparency for constituents and ensuring those with capacity to pay do pay.
Context:Yarriambiack Shire Council is a small rural council located in North West Victoria, with a population of 6,673 residents across 7,158 square kilometers and a road network 4,809kms in length. With an ageing and declining demographic, Yarriambiack has some of the highest levels of disadvantage as measured by a SIEFA score of 932 or shown as a 1 in relative social economic disadvantage.Yarriambiack has an annual turnover under fifty million dollars and a capital expenditure of eight million, predominantly on roads. With an full time staff equivalent of 108 including direct care workers, kinder, indoor and outdoor staff the operation is lean and based on delivering the services our community relies heavily on including social programs and infrastructure.Rates and charges make up nearly 50% of our income and of the rates charged, the rate burden over the last five years has consistently been as follows through application of the differential:
Residential 2018/19 19.5%2019/20 19.5%
Commercial 2018/19 3.2%2019/20 3.3%
Farming 2018/19 77.3%2019/20 77.2%
Over the years multiple tables demonstrating the inequality of rates burden and distribution across the state have been used. A simple comparison between Yarriambiack and Boroondara shows:
Yarriambiack BoroonadaraExpenses per head of population $3,297 $1,109Infrastructure per head of population $21,094 $4,720Population per length of road 1.4 318Average expenses $3,143 $2,578Rates effort 0.63 0.16Indicative use of fiscal capacity for Rates and Charges 8.8% 1.6%Total rate revenue 12,595,000 188,207,000Rates on a $100,000 house $769.000 $121.00
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It is clear that the principles of the rating system; efficiency, equity, simplicity and sustainability in a small rural Council are not met. The application of rates does impact the decision making of people relocating to our towns that have affordable house prices but excessive ongoing rates. In addition, the need for equity whereby the benefit distribution should match the financial burden is difficult to measure which such high expenses per head of population for infrastructure and services. The rates system is relatively straightforward – but for our Council ongoing enforcement for rates arrears is not cost effective to administer. In relation to sustainability, rate capping has certainly put an end to some Councils increasing their rates by significant percentages which our communities were not in a position to afford. There has however been the impact of that cap by which councils with financial sustainability challenges have had a further revenue lever curtailed.
Discussion paper questions:1. How regularly does your council assess occupancies for each of the non-rateable exemptions under s154 of the Local Government Act 1989 (the Act)?On an ad hoc basis following notification or receipt of a transfer of sale.
2. What rates and charges does your council declare?The declarations of rates for the 19/20 financial year were struck as follows:General rates levied using differential rates based on Capital Improved Value (CIV) multiplied by specified rate in the dollar being: a) Residential rates at 100% of the General rate being 0.00625 cents/$CIV b) Commercial/Industrial rates at 100% of the General rate being 0.00625 cents/$CIV c) Farm rate at 62% of the General rate being 0.00391 cents/$CIV
A Municipal Charge of $75.08 levied on all rateable properties, representing 2.9% of total rates and charges, with exemptions for properties making up single farm enterprises and cultural & recreational lands.Service rates and charges for kerbside and recycling collection to eligible properties as follows: Residential – 80Lt bin $139.58 Residential – 120Lt bin $193.78 Residential – 240Lt bin $377.14 Recycling residential $135.82
3. Do you have a revenue and rating strategy to help determine rates and charges under s155 of the Act?Yes, Yarriambiack Shire Council has a Revenue & Rating Strategy 2017-2021 that was developed and adopted following community consultation in 2017.
4. How do you engage with your community in determining rates and charges?In developing the Revenue and Rating Strategy community consultation was undertaken, however it is fair to say that there are low levels of engagement on corporate documents and this consistently occurs each year through the annual budget process whereby Council makes the information available at community sessions, social media and website as well as newspaper coverage with minimal input.As discussed in more detail below, the community engages on a one by one basis following receipt of their rates notice.
5. If you use a Municipal charge, how do you calculate its level?We do not have a set formula; it increases at the same capped rate as the general rate and is a relatively new introduction to Council. In understanding that, it is a small percentage (2.9%) of the rates and charges collected and at $375,000 would represent approximately 10% of our administration costs. It would be opportune
Yarriambiack Shire Council 4
following the Ombudsman report in to the application of waste charges to clarify exactly what the charge can be utilised to cover to avoid any potential doubt.
6. What exemptions do you apply for the Municipal Charge?The only exemption is properties making up a single farm enterprise and cultural/recreational land.
7. Do you issue separate notices for Special Rates and Charges, or do you combine them on a single notice?The only special charge is waste and this is a clear separate line item on the single notice we provide. The notice provides line items for; general rates, municipal charge, kerbisde waste, recycle charge, fire service charge and fire service levy.We note that on behalf of the State government, Council collected $1,037,954 in fire service charges last financial year for a small administration fee that is not guaranteed in the longer term. More should be done by State Government to take ownership and raise public awareness that the charge is collected by Council on state government’s behalf.
8. How does your Council determine general rates (uniform or differential)? What criteria does your Council use in their application?Council uses a differential system and an annual assessment of their application to all categories and overall impact is undertaken through the budget preparation stage each year.
9. What evidence does you Council consider when determining the rates in the dollar for your different rating categories?A range of considerations and scenarios are presented to Council during the annual budget preparation including the latest valuation results, consideration of impact across all three categories including capacity to pay. Benchmarking with similar Councils is also undertaken as is consideration of service and capital delivery.
10. Does your Council consider what services should be paid for with other income, ie; Municipal charges, services or special charges?A recent internal audit in to Waste and Resource recovery advised that a clear waste charge policy was required to be included in the Revenue and Rating Strategy which better demonstrated the rationale for charges. A strategy towards full cost recovery for waste will be considered prior to the 20/21 budget.
11.Please describe the payment options your council makes available to ratepayers? Do you provide other payment options or any incentives for payment of rates such as early payment? What are they?Council currently only offers the four installments and a lump sump, with a vast majority of ratepayers electing to pay the lump sum. There are no incentives for payments of rates.
12. Do you provide any rating rebates and concessions (in addition to State government concessions)?No, the pension rebate is the only applicable rebate or concession. Historically we have provided Exceptional Circumstances discounts in declared conditions. Currently Council applies 911 pension rebates across our Shire (13% of rate notices) and this is expected to increase with our ageing demographic.
13. Do you have a policy for deferment of rates and charges?Council has a Rates and Charges Hardship Policy adopted in 2018 and available on our website or at the request of a ratepayer or advocate. The Policy is developed in line with s171 and 171(a) of the Act and has been utilised a negligible amount of times.
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14. What issues have you determined when applying rates to land that is becoming or ceasing to be rateable? Annually over the past five years, how many supplementary rates and charges notices have been issued? On average Council issues 25 supplementary notices per annum, so 125 over the last five years.
15. Do you have a policy regarding the treatment of unpaid rates and charges? What type of collection activities do you use to recover unpaid rates and charges?Council does not have a specific policy but has a service level agreement with a debt collection agency with a set number of letters, phone calls, payment plan options and then on to the agency collection steps as agreed.
16. What is your Council’s policy regarding selling land to recover unpaid rates and charges?Again, Council does not have a specific policy but relies on the relevant sections of the Act for the sale of land to recover debt and this is taken as a very last resort following the exhaustion of all other avenues.
17. Annually over the past 5 years, how many times have you undertaken this process? Council has traditionally only undertaken the process 1-3 times per year when the property has a level of value and there is interest from a buyer.
18. How much has this cost, per instance?The average cost of the entire process is $4,800.
19. What issues have you encountered when selling or claiming land?Properties are difficult to sell due to a range of complications including hard to locate owners and complex estate arrangements. The most problematic aspect for Council however is the excessive number of blocks that have such small property values that the ongoing annual rates burden to a prospective purchaser is obscene and the cost to Council of legally acquiring and selling the land will not be recovered.Council currently has 51 properties with a nominal value of $500 or less with outstanding rates of between $1,600 and $3,300 on which legal fees would need to be added and with no potential buyers for the properties. Moving upwards, Council has an additional 118 properties valued between $500-$5,000 with rates arrears of between $1,700 and $12,330. This represents hundreds of thousands of doubtful debt to Councils bottom line and Council often expends money to maintain the blocks for the purpose of fire compliance.There is also the high number of constituents who do not have the capacity to pay. Yarriambiack residents use 8.8% of their fiscal capacity on rates and repeatedly Council has had demonstrated to it following legal proceedings, that their incapacity to pay rates is genuine. In a low soci economic climate selling an occupied home in a small town for a value of less than $65,000 to recover $7-10,000 in rates and legals compounds the decline of the population, escalates the level of disadvantage and seriously compromises Councils social licence to operate.
20. What issues have you encountered in providing information for Land Information Certificates? Do you provide any updates to ratepayers/would be ratepayers for these certificates?No complications in relation to Land Information Certificates has been identified, we respond to queries about the progress but do not actively update on the status of progress.
21. How many public inquiries on rates do you receive each year? What are some of the common themes of those inquiries?We would average between 70-100 phone call or customer service inquiries, with the majority of those occurring in August when the rates notices go out and February when the majority of ratepayers pay their notice. A minimal amount of inquiries come in via letter or email and there are usually approximately 10 or so rate
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appeals.The amount of comments about rates received by Councillors and staff from the community would be difficult to measure but significant. In particular from rural ratepayers who often quip about what they receive for their rates and generally by members of the community who do not understand how the rate system works. We will usually have a few regular constituents who will attempt to argue that Council has no legal right to levy rates or refuse payment on some philosophical position. There is a lack of understanding as to why rate capping is one percentage but their rate notice, particularly in farming shows an increase significantly higher than that rate cap percentage.In addition there is also a perception that the Council continues to be administration and office based employment heavy instead of outdoor service delivery dominant. Whilst the outdoor staff continue to make up the majority of our small workforce, there has been a growth in indoor staff who are meeting Councils statutory compliance requirements which have become more onerous in the past decade including in finance, reporting, audit, governance, risk, procurement and the like which are difficult to explain as a benefit for ratepayers.
22. What software do you use to administer your rating system?Civica.
23. How many staff do you employ to administer rates and charges?1 staff member is responsible for administering rates and charges.
24. Should all property owners pay rates?Yes, all property owners should pay rates. a) What types of properties should receive rating exemptions? Why would this be fair?State, Local Government and community owned land except when used for commercial purposes. Land used for public benefit should be exempt. b) Does your Council report on rate exemptions granted and or their estimated value?No, Council does not currently report on the rate exemptions. We can generate a report from our system that shows the number of exempted properties which currently stands at 298 and is made up of health, education, water authority, roads authority and churches. c) Should Councils be required to report on rates exemptions? Why?Not if it is onerous to do so, the amount of reporting required by Council continues to increase and these multiple administration tasks become a burden on Council. This information is already partially collected by the annual report to the Essential Services Commission each year.
25. Should some ratepayers pay lower rates than others?a) How does your Council allocated differential rates? Why?As discussed earlier we ty to keep the burden across the three categories at a stable level by utilizing the differential modelling on receipt of stage four valuations during budget development.
b) What types of properties should pay more through differentia rates? Why?We appreciate that in some municipalities, the value of commercial and industrial property which generates cash flow may be well positioned to pay more. For our Council, we try as best as possible to stabalise rate increases and variation, maintain the burden across the categories to the above table figures and do not believe that any of our sectors are well positioned to pay more through rates.
c) What types of properties should receive rate waivers? Why?We provide a three year rate waiver for new home builds that meet a number of conditions as an incentive scheme but being a small, declining rural Council this is only utilised 1-3 times per annum.
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d) If Councils provide rate discounts what criteria should apply?Council does not provide rate discounts aside from the state pension discount and is not in a financial position to be able to provide rate discounts.
e) Should cultural and recreational land and electricity generators have alternate rating arrangements? Why?Cultural and recreational land plays a significant role in our communities and is currently not rated. Many of the recreational areas are community committees who rely heavily on donations, in kind and volunteer labour, minor and major grants and annual contributions from Council to conduct the day to day operations. It would be inappropriate for our Council to levy rates on community operated infrastructure that only benefits the community. There is no alternate revenue streams for many of our cultural and recreational non rated properties, all the money they make goes back in to the facility or wider community. Where crown land is used for commercial purposes we see no reason for an exemption.In relation to electricity generation and Payment in Lieu of Rates (PiLoR), Council would certainly appreciate the additional rates provided if the asset was treated as such. Any change would need to be grandfathered given existing infrastructure and investment decisions calculated on the current system and could result in a slow down of alternate energy projects compromising the states emission targets.
26. Should rates be determined by property values and should some municipal services be funded by specific rates and charges?The use of Capital Improved Value is generally accepted as an appropriate measure. The user pay principle is a difficult proposition for a small rural Council in which capacity to pay is low and ratepayers are already using several times more of their private fiscal capacity to pay their rates. The cost of service provision is higher for rural areas as demonstrated in the Whelan report, with the cost of delivery often 4-5 times greater. Participation in social activities such as sport are already high, with the local football league covering over 15% of the state and any user charges applied have to be weighed heavily against capacity to pay.Waste charges which again are higher due to the sparse geography and tyranny of distance need to be compulsory for the purpose of volume but at full cost recovery are a significant expense.
a) When should councils use special rates and charges? Why?For small rural councils the administrative burden of a special rate application would be difficult to justify but we understand that it some situations in which there is a clear direct benefit to one group with no benefit to the wider group then there may be the need for the application of special rates and charges.
27. How much oversight of council rates should the State have?a) Should all Councils apply consistent rating practices? Why/why not?
b) Does the Act provide clear rules and guidance to Councils to set and levy rates? What could be improved?Yes, we believe the current guidance to Council is appropriate. In the upcoming review of the Rate Cap Council will submit that there is inadequate guidance.
28. Does your rates notice have the information you want? If not, what would you like to see on your rates notice?We believe our rates notice is clear and concise, although we would suggest the required wording on the back is onerous and off putting. Given however that a significant portion of our population does not have access to the internet or is more than 50kms from a customer service point an alternate would not be practicably accessible.We would reiterate an earlier point that the fire service charges could be better defined as a state revenue collection not a local government collection.
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
13.9 Investment Policy – Prepared by Anita McFarlane Background This policy covers the investments made by Council Officers (Finance) in accordance with the requirements of Section 143 of the Local Government Act 1989 (the Act) and enhances the legislative requirements by providing additional requirements in managing Council’s investment activities of it surplus funds. Discussion Other than minor adjustments to staff titles, no further changes are required to be made to the policy. The current legislation empowers councils to invest money in certain securities, including Commonwealth and Victorian Government securities, and deposit taking institutions. In the meantime it is considered that Council's current approved investments are adequate with an appropriate balance between risk and return. Environmental/Sustainability Impacts There are no environmental/sustainability impacts associated with this report. Financial implications The 2019/20 Budget includes interest revenue of $89,000 from investments and rate arrears. Risks Transparency and consistency in managing investments is a risk management control measure that allows the community and Council to have confidence in the related processes and procedures. Recommendation That Council adopt the Investment Policy as presented. Resolution
Moved Cr J Wise Seconded Cr T Hamilton
That the recommendation be adopted Carried
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I:\Finance\Policies & Strategies\DRAFT Investment Policy - 2019.doc
INVESTMENT POLICY
Yarriambiack Shire Council encourages a working environment
which promotes gender equality and models non-violent and respectful relationships.
1. POLICY PURPOSE To provide guidance of how to invest surplus funds and to create the best advantage for Council, whilst managing the associated risk and maintaining appropriate levels of transparency and security. 2. SCOPE This policy covers the investments made by Council Officers (Finance) in accordance with the requirements of Section 143 of the Local Government Act 1989 (the Act) and enhances the legislative requirements by providing additional requirements in managing Council’s investment activities of it surplus funds.. 3. POLICY 3.1 Authority for Investment Section 143 Local Government Act 1989 (as amended) sets out the requirements in relation to the Financial Institutions with whom a Council may invest. Pursuant to Section 143(f) of the Local Government Act 1989, the Minister for Local Government has approved the following manners of investment to apply generally to all Councils: A Council may invest any money: -
a) In Government Securities of the Commonwealth; b) In securities guaranteed by the Government of Victoria; c) With an authorised deposit-taking institution; d) With any financial institution guaranteed by the Government of Victoria; e) On deposit with an eligible money market dealer within the meaning of the
Corporations Act; and f) In any other manner approved by the minister after consultation with the Treasurer
either generally or specifically, to be an authorised manner of investment for the purposes of this section.
3.2 Delegation of Authority The Chief Executive Officer, General Manger Infrastructure and Planning, General Manger Corporate Services, Revenue Coordinator and Officers acting in the above mention positions have the authority to invest surplus funds in accordance with Council’s policies.
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The General Manger Corporate Services has the responsibility for managing and reviewing Council’s cash balances and investment decisions in accordance with this policy. At least two approved authorisers are required to approve any movement of funds from any of Yarriambiack Shire Council bank and investment accounts.
3.3 Authorised Investments
The only authorised investments that Council Staff can invest in under this policy without prior approval are: Cash deposits which fulfil the requirements set out in section 3.1 above and falling within the rating guidelines outlined under section 3.4 of this policy. Investments are to be held in Australia and denominated in Australian Dollars.
3.4 Guidelines a). Council’s investments with Fund Managers
Type of Fund Maximum time Horizon Maximum % of Total Investment Portfolio
Cash Funds (at Call) 24 Hours 0 – 100
Cash Funds (Term Deposits) 7 days – 12 months 0 – 95
Fixed Interest At call – 2 years 0 – 25
The asset structure and features of the fund are to be consistent with the desired outcomes of Council’s Investment Strategy. b). Council’s direct investments
Quotations on Managed Fund Investments
Not less than two (2) quotations shall be obtained from authorised institutions when an investment in a managed fund is proposed.
Term of Maturity
The term to maturity of any of Council’s direct investments may range from “at call” to five years, unless specifically approved by the Chief Executive Officer.
Other Factors
Investments which meet all other requirements of this policy but also provide indirect benefits for the Yarriambiack Shire community are to be the preferred investment all other matters being equal. Council will use a licensed advisor when obtaining external investment advice on specific exposures to funds managers and/or securities.
c). General Policy Guidelines Diversification / Credit Risk
GUIDE TO ACCOUNT LIMITS
Council will utilise two broad, separate investment strategies in relation to: Operating cash flow funds (short term; required at short notice to fund Council
operations); Other longer term holdings.
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Adequate cash needs to be held in at call deposits to cover Council operations on a daily basis. Each month Council pays creditors and every fortnight staff are paid.
Short-term investments can be used when cash flow is better than required for weekly operations. Long-term investment should be used to invest funds related to cash backed provisions such as Long Service Leave. Council should generally limit the total amount invested with any one fund manager to a maximum of $600,000. In instances where this is not practical, the funds must be invested with an institution which has a long term rating (Standard & Poors) of BBB+ to BBB- or higher.
DIRECT INVESTMENTS
The amounts shall be invested with any one of the following rated institutions:
Long Term Rating
(Standard & Poor’s) Short Term Rating
(Standard & Poor’s)
AAA to AA- A1+
A+ to A- A1
BBB+ to BBB- A2
Guide: -
AAA – Highest credit quality – This rating indicates the lowest expectation of credit risk. they are assigned only in the case of exceptionally strong capacity for payment of financial commitments. This capacity if highly unlikely to be adversely affected by foreseeable events.
AA – Very high credit quality – This rating indicates expectations of very low credit risk. They indicate very strong capacity for payment of financial commitments. This capacity is not significantly vulnerable to foreseeable events.
A – High credit quality – This rating indicates expectations of low credit risk. The capacity for payment of financial commitments is considered strong. The capacity may, nevertheless, be more vulnerable to changes in circumstances or in economic conditions than is the case for higher ratings.
BBB – Good credit quality – This rating indicates that there is currently an expectation of low credit risk. The capacity for payment of financial commitments is considered adequate, but adverse changes in circumstances and in economic conditions is more likely to impair this capacity. This is the lowest investment-grade category.
A1+ – Extremely strong degree of safety regarding timely payment A1 – A strong degree of safety. A2 – A satisfactory capacity for a timely payment.
CREDIT RATINGS
If any of the Councils investments are downgraded such that they no longer fall within these investment policy guidelines, they will be divested as soon as practicable.
d). Reporting
A monthly report will be provided to Council detailing all investments which are invested as prescribed under authorised investment Section 3.3.
For Audit purposes, certificates must be obtained from the banks/fund managers confirming the amounts of investment held on council’s behalf at 30th June each year.
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Investments will be monitored on an ongoing basis for appropriateness and to ensure that they meet Council’s cash requirements at any point in time.
e). Variation to Policy
The Chief Executive Officer or the delegated representatives are authorised to approve variations to this policy if the investment is to Council’s advantage and/or due to revised legislation.
All significant changes to this policy are to be reported to the Audit Committee within 2 months.
4. POLICY REVIEW Council will review this policy as required but always within twelve months after a general election of the Council. At the time of review, this policy was compliant with the Victorian Charter of Human Rights and Responsibilities Act 2006. 5. FURTHER INFORMATION Members of the public may inspect all Council policies at Yarriambiack Shire Council’s Warracknabeal office, or online at www.yarriambiack.vic.gov.au. Any enquires in relation to this policy should be directed to the General Manager Corporate Services on 5398 0100. Responsible Officer Chief Executive Officer Originally adopted: 9 June 2010
Reviewed: 7 October 2019 To be reviewed: 7 October 2022
YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
13.10 Yarriambiack Youth Engagement Strategy 2019-2022 - Prepared by Gavin Blinman Discussion Yarriambiack Shire Council Youth Plan 2014-2018 achieved many goals in promoting youth engagement and wellbeing across the council. After extensive consultations the new Youth Engagement Plan is ready to build on the strong work done over the last 4 years. A reference group comprising members of Youth Council, Health agencies, VicPol, Local LLEN, Uniting Vic, Schools and Neighbourhood house and Elected Member of Council and staff assisted to develop the plan over a number of meetings. Their guidance and input was valuable in shaping goals and reviewing community feedback. The work of the Youth Engagement officer has been a key to the success of the previous plan. Community Considerations The plan will have a positive effect for all Yarriambiack Shire Council communities in developing engagement of young people in decisions and promotion of positive programs to reduce Mental Health issues. The new strategy will for the first time include the 8-11 Year age group , previous plans focused on the 12 -25 year age group. This group has had limited services across the region and the new strategy will address this. Environmental Considerations All programs run or goals set in the youth plan are environmentally friendly and should have minimal impact on the local environment. Financial and Risk Considerations The youth program is funded by grants externally and Council contributes shortfall for staff and programs. The key to ongoing success of the program and plan is partnerships with other levels of Government and local support agencies. Engage and Freeza funding contributes to reducing councils costs and if State funding priorities shift this may impact on council in the budget. Submissions The Yarriambiack Youth Engagement Strategy 2019-2022 has been made public through the Yarriambiack Shire Council website and in hardcopy at the Offices located at 34 Lyle Street, Warracknabeal and Gateway BEET, Hopetoun for a period of 1 month. No submissions were received during that period. Recommendation That Council adopts the Yarriambiack Youth Engagement Strategy 2019-2022. Resolution
Moved Cr K Zanker Seconded Cr S Roberts
That the recommendation be adopted Carried
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1Yarriambiack Shire Council - Youth Strategy 2019 - 2022
YARRIAMBIACK YOUTH ENGAGEMENT STRATEGY
2019-2022
LISTEN TO US
EMPOWER US
ENGAGEUSDRAFT
2 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
ACKNOWLEDGEMENT“The Yarriambiack Shire Council acknowledges the Traditional Owners of the country, the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people and recognises their continuing connection to land, waters and culture. We pay our respects to their Elders past, present and emerging.
Yarriambiack Shire Council Vision“In consultation with our community Yarriambiack Shire Council will provide a viable,
sustainable and vibrant future”
Introduction 3
Development of Youth Engagement Strategy 3
Yarriambiack Youth Profile 4
Victorian Government Context 5
Community & Stakeholder Consultation 7
Summary of Themes from Community & Stakeholder Consultation 8
Yarriambiack Youth Action & Engagement Plan: 10
- Priority Area 1. Encouraging Youth Engagement - Priority Area 2. Support and Development of Youth Leadership - Priority Area 3. Supporting Youth Health and Wellbeing - Priority Area 4. Engagement for the 8-12 young people
Thank you & Acknowledgements 17
DRAFT
3Yarriambiack Shire Council - Youth Strategy 2019 - 2022
Throughout 2019, the Yarriambiack Shire Council started a process to develop a new Youth Engagement Strategy. This new Strategy will oversee the transition of Youth Services in Yarriambiack, from the 12-25 year age group to the 8-25 year age group. This will provide engagement and support to the 8-12 year age group that often miss specialist support from Local Government Areas. The aim of the Yarriambiack Youth Engagement Strategy is to provide a strategic direction for the development and coordination of youth services and infrastructure in Yarriambiack Shire Council for the period 2019-2022. It builds on the last Youth Plan (2014-2018) which provided a Youth Engagement Officer and was successful in receiving much valued Victorian Government funding, to support our many youth programs. This previous plan has placed the Shire in a strong position to consolidate, enhance and initiate programs that the young people see as important into the next 4 years and beyond.Providing this ongoing support for Youth, enables us to “provide a viable, sustainable and vibrant future” in line with the Yarriambiack Shire Council Vision.
DEVELOPMENT OF THE YARRIAMBIACK YOUTH ENGAGEMENT STRATEGY
The development of this strategy took place after consultation with young people, key stakeholders within the Yarriambiack LGA and also several Stakeholders who service our LGA. The Yarriambiack Youth Engagement Strategy Core Reference Group was formed to develop the strategy. One of its first decisions was to support the inclusion of the extended age group, so that there was no gap in the planning, support and engagement that Yarriambiack Shire Council provides for its younger community. Information for the strategy was sourced through discussions with Young People at: • Yarriambiack Youth Action Council• Surveys and Interviews• Workshops• Youth Summits
DRAFT
4 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
The 2016 census figures place approximately 1180 young people between the ages of 8-25 as residing in the Yarriambiack Shire Council.
(Selected Key Statistics ABS Census data 2016-https://quickstats.censusdata.abs.gov.au)
YARRIAMBIACK YOUTH PROFILE
Age Yarriambiack (S) % Victoria % Australia %Median Age 50 - 37 - 38 -5 - 9 Years 402 6.0% 368,631 6.2% 1,502,646 6.4%10 - 14 Years 370 5.5% 341,063 5.8% 1,397,183 6.0%15 - 19 Years 366 5.5% 356,340 6.0% 1,421,595 6.1%20 - 24 Years 283 4.2% 413,792 7.0% 1,566,793 6.7%25 - 29 Years 293 4.4% 441,266 7.4% 1,664,602 7.1%
The median age of people in Yarriambiack Local Government Area was 50 years. Children aged 0 - 14 years made up 15.8% of the population and people aged 65 years and over made up 27.4% of the population.
The SEIFA Index of Disadvantage measures the relative level of socio-economic disadvantage based on a range of Census characteristics. Yarriambiack Shire Council ranked the 7th most disadvantaged in the State 2016
A new measure of Household Advantage and Disadvantage, prepared by the Australian Bureau of Statistics, ranks the Yarriambiack Shire Council as the 2nd most disadvantaged Shire in the State in regards to Households. The measure differs from the SIEFA (Socio-economic Indices for Areas) Index of Relative Socio-economic Disadvantage in an important respect: it is a measure of conditions within each household, then sums these results to give a measure of disadvantage for suburbs, municipalities and other areas.
The state’s youth unemployment rate is 11.4 per cent, just above the national rate of 11.2 per cent. The Greater Wimmera Region (Including Yarriambiack) has a rate of nearly 14% placing it 4th worst in the state.
Country of Birth for Yarriambiack residents reflects a very strong Australian born population, with 84.9% born in Australia, compared with 66.7 of all Australians born here and 64.9% of all Victorians born in Australia. The most common countries of birth in Yarriambiack after Australia being: England 1.8%, New Zealand 0.7%, India 0.5%, Netherlands 0.3% and Germany 0.3%. This is supported by nearly 90% of the Shire’s people only speaking English at home against the state average of 67.9
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5Yarriambiack Shire Council - Youth Strategy 2019 - 2022
VICTORIAN GOVERNMENT CONTEXT2016 saw young people across the state, asked to assist in shaping future government decisions through youth forums. These were held by the Victorian Government and the Youth Affairs Council of Victoria (YACVic) and gave young people the opportunity to contribute to the agenda of the Victorian Youth Summit, which was held in National Youth Week 2017. Subsequent input at the Youth Summit brought together young people from across the state to identify issues that mattered most.
The Victorian Government’s desire is that every young person has the opportunity and support they need to reach their potential. The Victorian Government launched a website for people aged from 12 to 25 called Youth Central and is managed by the Department of Premier and Cabinet.
The current Victorian Government Youth Policy, Building Stronger Youth Engagement in Victoria is available at the Youth Central website https://www.youthcentral.vic.gov.au/
Youth Central is the place to go for information about jobs and careers, services and events in your local area, study, travel, money and more. The Yarriambiack Youth Engagement Strategy will align itself with the engagement pathways that exist online an advocate for local opportunities our young people can find and use their voice. With the inclusion of the young people (aged 8-25) into this strategy, extra engagement activities are needed to be investigated with the extended age group in mind.
Some of the 12-25 Youth Programs listed on the Youth Central Website include:• Getting politically active• Tips and advice about democracy and being politically active• Voting and elections• Know the difference between local, state and federal elections and ensuring you’re enrolled to vote.• Youth programs and events• Ways to get involved and be active in your community develop new skills and make new friends.
YOUTH CENTRAL ENGAGEMENT OPPORTUNITIES INCLUDE:
• Advance-Advance is a fantastic one-year school-based program that encourages you to get actively involved in your local community.
• Community Radio - SYN Media-Community radio is a great avenue for young people to express themselves and share their views.
• Early Intervention and Support - Programs and initiatives to support and assist young people who are experiencing difficulties.
• Empower Youth-The Victorian Government wants every young person to have the opportunities and support they need to reach their potential
• Engage-Engage! Provides local governments and community organisations with grants of up to $150,000.
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6 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
• FReeZA Program-Each year up to 400 supervised drug, alcohol and smoke-free FReeZA events are staged.
• Supporting Multicultural Victoria-Providing a range of services for young people from diverse multicultural backgrounds.
• Scholarships & Philanthropic Programs-People and companies called philanthropists donate to help young people pursue their dreams.
• Schoolies-Get all the information on Schoolies with Youth Central, including places to visit, tips on staying safe and how to register for Schoolies in Victoria.
• Scouts and Guides-Scouts and Girl Guides enable young people to participate in leadership, skill development and community activities.
• Victorian Government Youth Policy-In 2016 young people were asked to help shape future government decisions by taking part in 12 youth forums.
• Young Achiever Awards - Acknowledging and encouraging the achievements of young Victorians.
• Victorian Youth Congress-Victorian Youth Congress wants to hear from you!
• Victorian Youth Week-Applications are open for Victorian Youth Week grants – each year
• Wakakirri Secondary School Challenge-The Wakakirri Secondary School Challenge is a competition for secondary students to create a story and to perform that story through dance.
• Youth Mentoring-Information for if you’re looking to get involved in a mentoring program.
• Youth Parliament-YMCA Youth Parliament is an opportunity for young Victorians to stand up and be heard.
S(Source September 2019: https://www.youthcentral.vic.gov.au/get-involved/youth-programs-and-events/victorian-government-youth-policy)
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7Yarriambiack Shire Council - Youth Strategy 2019 - 2022
In June 2019, the Core Reference Group met and approved the commencement of the consultation process. The first phase involved an agreed upon survey, that was approved for appropriateness by a DET representative to ensure distribution in education facilities.
The Core Reference Group agreed that both online and paper based copies would be available for the 12-25 year age groups, and that hard copies would be used for the Primary-aged young people so that they could be supported through the survey, either by the teachers or their parents or guardians.
A letter from the Yarriambiack Shire Council General Manager-Community Development accompanied the survey if it was to be sent home with the Primary aged young people-this letter outlined the reasoning for the capture of this information.
There was an outstanding return from each of the primary schools in the Shire, with teachers supporting the completion of the survey at the school. This resulted in 272 surveys returned from the 8-12 age groups, including multiple schools capturing all students in the age group.
The secondary schools were sent a copy of the online survey which they added to their school based websites for the students to access. Other young people were targeted through sending the link via email, social media (Facebook messenger) and the Yarriambiack Shire Website, which housed the survey link. There was an enthusiastic and substantial response from the 12-25 age groups with 160 young people completing either the online survey or the paper based survey across the shire. Parent and community members completed another 54 surveys. Other consultation and face to face interviews occurred through advertised pop up/vox pop visits across the Yarriambiack Shire including:
• 11th June Woomelang, Hopetoun, Beulah and Brim • 13th June, Warracknabeal • 14th June, Murtoa • 17th June Minyip and Rupanyup
There were further interviews where young people congregated, such as the Warracknabeal Skate Park, the Warracknabeal Indoor Stadium, gaming nights and the Yarriambiack Youth Action Council meetings to name a few. The Home Education Group, which meets in Warracknabeal and have representatives from across the Shire, was also surveyed.
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8 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
SUMMARY OF THEMES FROM COMMUNITY AND STAKEHOLDER CONSULTATIONS
• Family was seen as the most important theme across the ShireThis was supported by parents and guardians still being the number 1 source of information and support, and also the main conduit for communication about what is happening in the Shire.
• Access to Mental Health Support was the most important issue for 12-25, year olds, where as 8-12 year olds were more concerned about personal safety. parents and guardians and community members were most concerned about employment opportunities
• Strong support for a Learn to Drive Program and support of the L2P program, especially amongst community members.
• The Yarriambiack Youth Action Council and the Ramp It Rage It Stage It FReeZA Committee had created an impact in the Shire and were seen as having a strong profile. The continuation of these programs was well supported
• The amount of time young people of all ages are spending on devices is of major concern. How this impacts on young people and their community’s welfare in the future is a big issue. The survey results indicated 1 in 5, 8-12 year olds are spending 5+hours on devices and this figure rises to 1in 4, 12-25year olds spending 5+ hours on screens outside of School or Work.
• Support for increased activities, entertainment, events, festivals, youth events and things to do (recreational and art based programs especially, need to be improved and better coordinated across the Shire).
• A calendar of events and variety of venues could be implemented to support young people in isolated areas.
• Strong support for Improvements to recreational areas (e.g. more fish in the lake, creeks, extending the playground, updating the skate park and pool)
• Reducing barriers to engagement was very important with barriers listed as; location, transport, communication and other commitments
• The positive response to the desire to engage the 8-12 year old cohort in the school was reciprocated by the number of surveys with young people wanting to have a voice. The Yarriambiack Engagement Strategy needs to accurately reflect this response,DRAFT
9Yarriambiack Shire Council - Youth Strategy 2019 - 2022
1PRIORITY AREA
Encouraging Youth Engagement
STRATEGIES:1.1 Continued Support of Community Engagement Officer (Youth) within Council.
1.2 Target Youth Engagement Programs and reduce barriers to Youth Engagement.
1.3 Support Community Development Initiatives for young people
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10 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
Strategy Actions Timeframe Resources What success looks like
1.1 • Resource the Community Engagement Officer (Youth) Position Ensure ongoing
H Council
1.2 • Explore and coordinate all engagement opportunities
M Council
• Improve communication of events M Council and other Services
• Transport coordination across the Shire for events
M Council and other Services
1.3 • Support Collaborative Community initiatives that are focused toward inclusion of disadvantaged Youth.Inclusive events such as YHT and school or community based events like Mates Mentoring-involve Key stakeholders and services
H CouncilWSMLLEN
• Continue to advocate for young people to have access to a range of employment and education opportunities. These include Careers expos, Uni and TAFE open days, Free TAFE courses, etc...
M Council WSMLLENSchoolsFed UNI
• Support youth initiatives through available grants.
M CouncilProject Officer
• Support young people writing their own grants for events to build their capacity
M CouncilProject Officer
• Continuation of Community Engagement Officer (Youth) Position
• Community Engagement Officer (Youth) to continue to advocate for disadvantaged youth, and attend networking meetings to support this.
• Reduction in barriers to youth engagement including: improvements to communication of events, timing and access to events plus coordination of venues, and transport
• Improvements to current youth engagement programs such as the FReeZA funded activities
• Encourage youth engagement through the Yarriambiack Young Achiever Awards and other opportunities for media coverage and support of Youth excellence or events
• Investigation and implementation of new youth engagement initiatives
• Make YHT and other events even more inclusive.
• Work with key stakeholders and community organisations to support and deliver youth friendly all ability activities and collaborative community initiatives
• Community Engagement Officer (Youth) to continue to chase grant and engagement opportunities to Yarriambiack programs
• Work with council to provide appropriate training for young people around grant writing, and other innovative opportunities for young people to develop new skills
High, Medium and LowH = Implemented over the next 2 years
M = Implemented over the next 2 to 4 yearsL = Implemented over the next 5 years or ongoing
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11Yarriambiack Shire Council - Youth Strategy 2019 - 2022
2PRIORITY AREA
Support and Development of Youth Leadership
STRATEGIES:2.1 Support Continuation and Development of Yarriambiack Youth Action Council and Ramp It Rage It Stage It FReeZA Committee.
2.2 Advocate for opportunities to engage in Leadership Programs.
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12 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
Strategy Actions Timeframe Resources What success looks like
2.1 • Continue Engagement of Youth in the Yarriambiack Youth Action Council and the Ramp It Rage It Stage It Yarriambiack FReeZA Committee -improve their voice within the Shire and projects they wish to engage in
M Council
• Improve the reach of the Youth Council and FReeZA Committee so representation is more even across the Shire
M Council
• Resource the Youth Council and FReeZA Committee through the Community Engagement Officer (Youth)
M Council
2.2 • Explore Opportunities within the Engage Funded program ‘Thrive not Survive” to provide leadership opportunities and training.
M Council
• Seek other funding streams and programs to support leadership opportunities such as Heywire, Leadership Wimmera Training or Rotary Youth Leadership Award (RYLA)
M Council
• Consolidation of Yarriambiack Youth Action Council and its role as the most prominent youth voice in the Shire
• Opportunities for Yarriambiack Youth Action Council to continue to take the lead in activities they deem important for youth, and to investigate how they can engage young people with outcomes for other young people.
• Opportunities to be a mentor to other members of the Yarriambiack Youth Action Council and Ramp It Rage It Stage It FReeZA Committee.
• Consolidation of Ramp It Rage It Stage It FReeZA Committee as the FReeZA arm of the Youth Action Council and the continued setting of FReeZA events for the Shire. Providing opportunities for Young people to attain skills to assist with planning and event management of FReeZA events as well as production of events.
• Minimum of 6 FReeZA Events annually and Minimum of 8 Engage Programs
• Opportunities for organising training to participate in FReeZA events, such as art or film training.
• Training for Council/Committee young people in sound/lighting or First Aid.
• Opportunities to source funds through Council to run events.
• Help direct funding through the Yarriambiack Engage Funded Program ‘Thrive not Survive” to provide leadership opportunities and training that is deemed necessary. This includes the continued advocacy for the “Youth Shed”.
• Provide direction on the next Engage and FReeZA application periods as well as the yearly Victorian Youth Week Event grants.
• Support youth leadership, volunteering and mentoring opportunities, acknowledge and celebrate this so it becomes more regular.
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13Yarriambiack Shire Council - Youth Strategy 2019 - 2022
3PRIORITY AREA
Supporting Youth Health and Wellbeing
STRATEGIES:3.1 Advocate for health and wellbeing services for young people.
3.2 Facilitate access to a range of health and wellbeing programs.
3.3 Facilitating programs for Disadvantaged Young People.
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14 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
Strategy Actions Timeframe Resources What success looks like
3.1 • Advocate for young people to be able to access outreach services that provide counselling, careers advice and employment, , Centrelink, driver training.
H Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENVic Roads
• Community Engagement Officer (Youth) to initiate and participate, and or advise new and established youth networks e.g. CANs, FReeZA and Engage Groups, WDAT and YACVIC.
L Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENSchools
3.2 • Identify and support well-being needs for young people through regular consultation with the schools and the Yarriambiack Youth Action Council and FReeZA Committee, other key stake holders and providers.
M Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENSchools
• Facilitate information and resources that support the access to services, e.g. a clear referral pathway for after hours services-access for significantly disadvantaged and vulnerable young people
M Council and Health Services
• Advocate for young people to be able to access a range of health and well-being programs by facilitating delivery through a collaborative program that involves a range of service providers
L Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENSchools
3.3 • Support and facilitate the delivery of mentoring programs through the YYAC and FReeZA committees as well as the Mates Mentoring program by the WSMLLEN
H CouncilWSMLLENSchools
• Explore opportunities to support significantly disadvantaged young people involved in community based diversion models
M CouncilYouth JusticeVictoria Police
• Advocate for specific programs and opportunities within the Shire that support alternative education settings, Centrelink support, such as Satellite VCAL or off school campuses, computer programs, such as at the WNHHLC
M Council Other ServicesWNHHLCWSMLLENSchoolsBICGateway BEET
• Continued advocacy for health and well-being services for young people being available locally in the Shire so that barriers such as transport or cost don’t prohibit their ability to access necessary services.
• Strengthened partnerships with other service providers and key stakeholders to ensure the best possible outcomes for youth in the Yarriambiack Shire
• Support the Yarriambiack Youth Action Council in targeting areas they believe they can make a difference in health and well-being including events in outreach areas rather than in the main towns of the Shire.
• Advocate for the Hopetoun CAN to be reconvened.
• Continue to advocate for regional service providers such as WDAT and YACVIC to provide better coverage of their programs in Yarriambiack
• Facilitate access to a range of health and wellbeing programs for disadvantaged young people through regular contact with schools and other service providers
• Support the Mates Mentoring Program that is run by WSMLLEN.
• Provide opportunities for young people involved with diversions models to re-engage with the community, and youth engagement programs.
• Support where appropriate school programs which require YSC involvementDRAFT
15Yarriambiack Shire Council - Youth Strategy 2019 - 2022
4PRIORITY AREA
Engagement for the 8-12 young people
STRATEGIES:4.1 Developing Engagement Strategies for the 8-12 year cohort.
4.2 Facilitate a range of activities for 8-12 cohort
DRAFT
16 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
Strategy Actions Timeframe Resources What success looks like
4.1 • Coordinate with primary schools in Yarriambiack to find the best way to engage the 8-12 year cohort with them. Provide ongoing support and access to activities where it best suits the schools and doesn’t interrupt their curriculum.
H Council WRSASchoolsArt Groups
• Facilitate community consultation with community groups, parents and friends groups, community clubs and the service providers, to develop strategies for engagement with the 8-12year cohort outside of the school environment.
H Council WRSASchoolsArt GroupsCommunity ClubsNHHs
4.2 • Community Engagement Officer (Youth) to work in partnership with other service providers to prepare and initiate a plan for the Yarriambiack Shire to roll out engagement activities for the 8-12 year cohort through out the year. Special emphasis on supporting activities in holiday periods.
H Council WRSASchoolsCommunity ClubsNHHsArt Groups
• Development of engagement strategies for the 8-12 cohort across the Shire with the primary schools, so that a more coordinated approach to engagement can be achieved for events during school times, which doesn’t unsettle the curriculum at each school.
• Community consultation with Clubs and local services to best prepare for the deliver of engagement activities
• Development of engagement strategies for the 8-12 cohort across the Shire for the periods outside school times, so that we reduce barriers to participation, especially for the more regionally isolated young people
• Strengthened partnerships with other service providers such as the Wimmera Regional Sports Assembly, The Push, and Regional Arts Council to provide regular and diverse events across the shire.
• 2019 Yarriambiack Youth Engagement Survey, to be utilised to best inform the activities that will be supported by young people.
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17Yarriambiack Shire Council - Youth Strategy 2019 - 2022
ABBREVIATIONSYYES Yarriambiack Youth Engagement Survey
YSC Yarriambiack Shire Council
YYAC Yarriambiack Youth Action Council
WRSA Wimmera Regional Sports Assembly
NHHs Neighbourhood Houses
WNHHLC Warracknabeal Neighbourhood House and Learning Centre
WSMLLEN Wimmera Southern Mallee Learning and Education Network
BIC Beulah Information centre
CAN Community Action Network
WDAT Wimmera Drug Action Taskforce
Hopetoun Gateway BEET Hopetoun Gateway Business Education Employment Training
THANK YOU!
ACKNOWLEDGEMENTSYarriambiack Shire Council wishes to acknowledge and thank the dedicated work of the Youth Strategy Project Reference Group in preparing this document and who also gave their time to contribute, and provide oversight to the development of this Strategy.
Kylie Zanker (Yarriambiack Shire Councillor, Warracknabeal Secondary College, School Council President)Karen Fuller (Manager - Warracknabeal Neighbourhood House & Learning Centre)Louise Barnett (Youth Engagement & Community Development Coordinator Headspace Horsham)Dorothy McLaren (Health Promotion Manager West Wimmera Health Service)Tim Shaw (EO Wimmera Southern Mallee Local Learning and Employment Network) Jessie Holmes (Yarriambiack Shire Council, Chief Executive Officer)Aiden Ciemcioch (Yarriambiack Youth Action Council - Youth Representative)Jo Martin (Rural North West Health Service Community Health Manager)Gavin Blinman (Yarriambiack Shire Council, General Manager Community Development)Clyde Lourensz (Victoria Police, Senior Constable 36121 - Youth Specialist Officer – Western Region – WD4)Therese Allen (Principal, Warracknabeal Secondary College - Representing DET)Linda McLennan (Victoria Police, A/Sergeant – Wimmera Proactive Policing Unit -Western Region - WD4)Kate Waterworth (Program Leader: Youth Support, Uniting Wimmera)Murray McKenzie (Yarriambiack Shire Council, Community Engagement Officer - Youth)DRAFT
18 Yarriambiack Shire Council - Youth Strategy 2019 - 2022
www.yarriambiack.vic.gov.au
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YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
14 Other Business 14.1 Northwest Municipalities Conference - 28 & 29 November Moved Cr J Wise Seconded Cr K Zanker that standing orders be suspended at 10:52am Carried Moved Cr J Wise Seconded Cr S Roberts that standing orders be resumed at 11:10am Carried Moved Cr J Wise Seconded Cr K Zanker that Council move into Closed Session
Carried
Moved Cr J Wise Seconded Cr S Roberts that Council move back into Open Session
Carried
Moved Cr J Wise Seconded Cr S Roberts that Council bring the Closed recommendation into Open Session Carried 15 REPORTS FOR DECISION – CLOSED SESSION 15.1 C252/2019 Design and Construction of Kerb, Channel and footpath 2019 / 2020 Werrigar Street, Warracknabeal Recommendation:
1. That Council award Contract C252/2019 being the Design and Construction of Kerb, Channel and Footpath at Werrigar Street to M.F. & J.L Willmore Contractors Pty Ltd.
2. Council sign and seal the contract with M.F. & J.L Willmore Contractors Pty Ltd for Design and Construction of Kerb, Channel and Footpath at Werrigar Street for the amount of $193,969.54 (Ex. GST)
Resolution
Moved Cr K Zanker Seconded Cr C Heintze
That the recommendation be adopted Carried
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YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
15.2 C248/2019 Supply and Delivery Tipping Cab Chassis Truck. Recommendation:
1. Council accept the tender from Truck Specialists in Swan Hill for the Supply and Delivery of the Tipping Cab Chassis Truck for the amount of $216,500.00 (incl. GST).
2. Council sign and seal the contracts with Truck Specialists in Swan Hill for the Supply
and Delivery of the Tipping Cab Chassis for the amount of $216,500.00 (incl. GST). Resolution
Moved Cr H Ballentine Seconded Cr J Wise
That the recommendation be adopted Carried
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YARRIAMBIACK SHIRE COUNCIL
COUNCIL MEETING MINUTES 23 OCTOBER 2019
M 23 10 2019.docx
ATTACHMENTS / REPORTS NEXT MEETING The next meeting of Council will be held on Wednesday, 27 November 2019 at 9:30am at Warracknabeal. CLOSE ___________________ Mayor
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