MINUTES Ordinary Meeting of Council · 2019-10-31 · That the recommendation be adopted . Carried. Minutes of the Closed Council Meeting of 25 September 2019. The following items

MINUTES Ordinary Meeting of Council ______________________________________ 9:30am Wednesday 23 October 2019 VENUE: Council Chambers Yarriambiack Shire Council 34 Lyle Street, Warracknabeal Vic 3393 NEXT MEETING: Wednesday 27 November 2019 Copies of the Yarriambiack Shire Council’s Agendas & Minutes can be obtained online at http://www.yarriambiack.vic.gov.au

http://www.yarriambiack.vic.gov.au/

YARRIAMBIACK SHIRE COUNCIL

COUNCIL MEETING MINUTES 23 OCTOBER 2019

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OUR VISION: In consultation with our community, Yarriambiack Shire Council aims to provide a viable, sustainable and vibrant future. OUR VALUES: Customer Service • treat our customers with courtesy and respect; • lead and develop leadership within our community; • constantly strive to improve our services; • forge closer relationships with customers; • investigate matters thoroughly and objectively and keep our customers informed, in plain language, about the process and outcome; • treat people fairly, with respect and have proper regard for their rights; • make decisions lawfully, fairly, impartially and in the public interest; • we are honest, trustworthy, reliable, transparent and accountable in our dealings; • we are careful, conscientious and diligent; • use public resources economically and efficiently; and • actively pursue positive outcomes for the community. CONTINUOUS IMPROVEMENT: Continuous Improvement We drive continuous and sustainable improvement in service provision, operational efficiency and stakeholder relations to create a leading organisation.

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Item No Precis Page 1 WELCOME 5

2 ACKNOWLEDGEMENT & PRAYER 5

3 PRESENT 5

4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE 5

5 CONFIRMATION OF MINUTES 6

6 DECLARATION OF CONFLICT OF INTEREST 8

7 BUSINESS ARISING 9

7.1 Ongoing and Pending Action List 9

8 PETITIONS 9

9 CORRESPONDENCE 9

9.1 Letter received from Minster for Local Government, 9 Mr Adem Somyurek, in relation to lobbyist in Local Government.

Response from Council Mayor Mr Graeme Massey attached.

10 ASSEMBLY OF COUNCILLORS 14

10.1 Agenda Council Forum 25/09/2019 15 10.2 Agenda Council Forum 9/10/2019 16

11 SPECIAL COMMITTEES 18

11.1 Section 86 Murtoa Community Housing Minutes 19 (Murtoa Progress Association)

12 ACTIVITY REPORTS 25

12.1 Mayor’s Report 25 12.2 Councillor’s Reports 26 12.3 Chief Executive Officer Report 29 12.4 General Manager of Infrastructure and Planning 30 12.5 General Manager of Community Development Report 34 12.6 Permits issued by Council 42

13 REPORTS FOR DECISION 43

13.1 Finance Report 43 13.2 Revenue Report 53 13.3 Capital Works Report 58 13.4 Gardiner Street – Onsite Wastewater Management 66 13.5 Proposed extension on Kerbside Contract 68 13.6 Road Asset Management Plan 2019/2023 70 13.7 Permit application - Keep more than the allowed 130 number of animals 13.8 Rate Review Submission 131 13.9 Investment Policy 139 13.10 Yarriambiack Youth engagement Strategy 2019/2022 144

14 OTHER BUSINESS 163



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15 REPORTS FOR DECISION – CLOSED SESSION 163

15.1 C252/2019 Design and Construction of Kerb, Channel and footpath 2019 / 2020 Werrigar Street, Warracknabeal 163 15.2 C248/2019 Supply and Delivery Tipping Cab Chassis Truck. 164

ATTACHMENTS / REPORTS 165

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1 WELCOME 2 ACKNOWLEDGEMENT & PRAYER

Cr G Massey opened the meeting at 9:30am by acknowledging the Indigenous Community and offering the opening prayer.

Acknowledging Traditional Owners ‘I would like to acknowledge that this meeting is being held on the traditional lands of the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people, and I pay respects to their Elders, both past, present and emerging’

Prayer

Almighty God, without whom no Council can stand nor anything prosper we ask that you be present and guide us in our deliberations today. We pray that we will be fair in our judgements and wise in our actions and that decisions will be made with goodwill and a clear conscience for the betterment and welfare of the people of Yarriambiack Shire.

Amen

3 PRESENT

Cr G Massey, Cr H Ballentine, Cr K Zanker, Cr T Hamilton, Cr C Heintze, Cr J Wise, Cr S Roberts, J Holmes (CEO), J Turner (Manager Asset Services), A McFarlane (General Manager Corporate Services), G Blinman (General Manager Community Development), M Evans (Acting General Manager Organisational Performance)

4 APOLOGIES or REQUEST FOR LEAVE OF ABSENCE

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5 CONFIRMATION OF MINUTES

Minutes of the Ordinary Council Meeting of 25 September 2019. The following items were considered at the ordinary Council Meeting held on Wednesday 25 September 2019 at 9:30am 13.1 Finance Report August 2019

Recommendation: The Finance Report August be received. CARRIED 13.2 Revenue Report September 2019

Recommendation: The Revenue Report be received. CARRIED 13.3 Capital Works Program 2019/2020 (September)

Recommendation: The Capital Works Program 2019/2020 (September) be received.

CARRIED

13.4 Yarriambiack Shire Council Meeting Procedures Local Law 2019 Recommendation: That Council:- Having compiled with the requirements of section 119(2) of the Local Government Act 1989 and having not received any submissions under section 223 of the Act:

1. Adopts the Yarriambiack Shire Council Meeting Procedures Local Law 2019 in accordance with section 119 of the Local Government Act.

2. Sign and Seal the new Yarriambiack Shire Council Meeting Procedures Local Law 2019.

3. Give notice and advertise in the Government Gazette. 4. Advertise a public notice specifying the title of the Local Law, the purpose and

general purport of the Local Law. 5. As per section 120(2) of the Local Government Act ensure a copy of the Local

Law is available for inspection and can be purchased on demand at the Council office.

6. As per section119(4) provide and send a copy of the new Local Law to the Minister.

CARRIED

13.5 Gifts, Benefits and Hospitality Policy Recommendation: That Council adopts the updated and remodelled Gifts, Benefits and Hospitality Policy as tabled.

CARRIED

13.6 Annual Financial Report and Performance Statement for the year ended 30 June 2019 Recommendation: That Council:

1. Approves in principle the draft Annual Financial Report for the year ended 30 June 2019, the draft Performance Statement 2018/19 and the Governance & Management Checklist; and

2. Nominates Councillor Kylie Zanker and Councillor Jean Wise to be authorised to sign the Financial Statement and Performance Statement in their final form. CARRIED

13.7 Community Share Grants Round 1, 2019 /20 Budget Recommendation: That Council:

2: Council approves the 21 selected projects with a value of $28,958 for Round 1 of the Community Share Grants 19/20. CARRIED



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13.8 Yarriambiack Youth Engagement Strategy 2019-2022

Recommendation: That Council: 1. That Council adopts the Draft Yarriambiack Youth Engagement Strategy

2019-2022. 2. And the Strategy is placed on our website and made available to the public for

one month for public comment. If no comment is received Council will adopt the full strategy at the October meeting.

CARRIED

Recommendation: That the Minutes of the Ordinary Meeting of Council held on Wednesday 25 September 2019, as circulated, be taken as read and confirmed. Resolution Moved Cr T Hamilton Seconded Cr H Ballentine That the recommendation be adopted Carried

Minutes of the Closed Council Meeting of 25 September 2019.

The following items were considered at the Closed Council Meeting held on Wednesday 25 September 2019.

15.1 Design & Construct Murtoa Swimming Pool Change Rooms Contract

C245/2019 Recommendation: That Council award Contract C245/2019 being the Design and Construction of the Murtoa Swimming Pool Change Rooms to DJ & DL Delahunty Pty Ltd for the contract sum of $459,380 (excluding GST).

CARRIED 15.2 Supply & Installation of Drafting Run extension at Warracknabeal

Regional Livestock Exchange. C247/2019 Recommendation: The evaluation panel is that Council;

(a) Accepts the Option 3 tender from Candor construction Plumbing for the supply and Installation of a drafting run extension at the Warracknabeal Regional Livestock Exchange for the contract sum of $152,927 excluding GST

(b) Sign and seal the contract with Candor Constructions for the Supply and Installation of a drafting run extension at the Warracknabeal Regional Livestock Exchange for the contract sum of $152,927 excluding GST

CARRIED Recommendation: That the Minutes of the Closed Meeting of Council held on Wednesday 25 September 2019, as circulated, be taken as read and confirmed. Resolution Moved Cr K Zanker Seconded Cr C Heintze That the recommendation be adopted Carried

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6 DECLARATION OF CONFLICT OF INTEREST

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 direct and indirect conflict of interest must be declared prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting. Declaration of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a Declaration in writing, the classification of the interest must still be declared at the meeting) ie;

a) Direct and indirect Interests; b) Indirect interest by close association; c) Indirect interest that is an indirect financial interest; d) Indirect interest because of conflicting duties; e) Indirect interest because of receipt of an applicable gift; f) Indirect interest as a consequence of becoming an interested party; g) Indirect interest because of an impact on residential amenity.

A Councillor who has declared a conflict of interest, must leave the meeting and remain outside the room while the matter is being considered, or any vote is taken.

Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest.

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7 BUSINESS ARISING 7.1 Ongoing and Pending Action List Council meeting Recommendation Action Action Taken

25 September 2019

That the Meeting Procedure Local Law be gazetted and sent to the Minister

Gazetted on 3 October

25 September 2019

That the final form of the Annual Financial Report and Performance Statement be authorised

Still awaiting Vargo confirmation

25 September 2019

That the Draft Youth Engagement Strategy be placed on public exhibition for comment

Placed on exhibition no submissions received

8 PETITIONS Nil 9 CORRESPONDENCE

9.1 Letter received from Minster for Local Government, Mr Adem Somyurek in

relation to lobbyist in Local Government. Response from Council Mayor Mr Graeme Massey attached.

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10 ASSEMBLY OF COUNCILLORS

The attached Assembly of Councillors Records are presented as an attachment to the Council agenda for the information of Councillors and recorded at the Council meeting as required under S80A Local Government Act 1989.

Recommendation:

That Council accepts the Assembly of Councillors Records as presented

Resolution Moved Cr J Wise Seconded Cr C Heintze That the recommendation be adopted Carried

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10.1 Agenda Council Forum 25 September 2019 Date: Wednesday, 25 September 2019 Venue: Council Chamber Warracknabeal Time: After Council Meeting Appointments Apologies:

Items for Action Officer Outcome

Nancy McLean Trust BP

Received correspondence from Adrian Tyler (secretary of Rupanyup & District Consultative committee) stating they had a meeting and voted to split the Trust Money between a History Storey Board for the block where Nancy lived and a contribution towards a Chain Saw Sculpture to be unveiled marking the 150th Town Celebrations in March 2020

Grants Policy amendment

GB

Social media Workshop for Councillors

BP

Social Media workshop for Councillors on Thursday 31 October at MAV Offices (60 Collins St, Melbourne) 10am – 4pm Credit points will be used. Who would like to attend?

Previous Matters

Next forum meeting 9 October 9:30am

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10.2 Agenda Council Forum 09 October 2019 Date: Wednesday, 9 October 2019 Venue: Council Chamber Warracknabeal Time: 9:30am Appointments Apologies: Cr Kylie Zanker (departed at 10:15am) and Cr Helen Ballentine.

Items for Action Officer Outcome

Animal Permit Application CB Permit Application to keep one Shetland pony, at 133 Anderson Street, Warracknabeal

Annual Report AM

Childcare GB

Draft Investment Policy AM

Capital Works Budget JH

Minister Pulfords visit JH

RDV/Sport & Rec/BBRF Funding

JH

Hopetoun Land Sale JM

Asset Management Plan – Roads

JM

Inspectorate Visit JH



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Gardner St Sheds JH

Signage – Family violence prevention

JH

Previous Matters

Next forum meeting 23 October 2019 – after forum

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11 SPECIAL COMMITTEES

11.1 Section 86 Murtoa Community Housing Minutes (Murtoa Progress Association)

Recommendation:

That Council notes the minutes of the Special Committees as presented

Resolution

Moved Cr T Hamilton Seconded Cr C Heintze

That the recommendation be adopted

Carried

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Murtoa Progress Association Committee Meeting

Tuesday, 15 October 2019

MINUTES

1. Welcome and Apologies

President M. Keel opened the meeting with a Welcome to Country and welcomed all present

Present: M. Keel, T. Tyler, L. Hammerton, R. Dumesny, P. Kosch, G. Adams, D. Grigg and K. Clegg

In Attendance: M. Newell and T. Hamilton (YSC)

Apologies: C. Heintze (YSC), G. Blinman (YSC)

2. Minutes of Previous Meeting

Motion that the Minutes of the previous meeting as circulated be accepted as an accurate record of

proceedings. Moved by T. Tyler, Seconded by P. Kosch. Carried.

3. Business Arising from Previous Meeting

Issue Action Responsibility

Lighting Gum in Marma Street

G. Adams will liaise with M. Leischke re a trial G. Adams

Indigenous Heritage

Carry out local research at Historical Society. David spoke to Ron Marks was not enthusiastic about signs. To be taken off action items.

D. Grigg

Historical Plaques Review plaque prepared by V. Slattery. D. Grigg

Pigeons T. Rose is doing further investigation and awaiting his advice Letter sent to M.P. Connected Progress with DELWP wildlife officer. Form provided to trigger action from wildlife officer. Action: Each affected business to complete form.

G. Blinman G. Adams

Hamilton St Roadworks

Breen St. & Hamilton St. corner needs a white post to guide road users around deep gutter – hazardous, particularly for motorcyclists. Completed

G. Blinman

McDonald St. Streetscape

An implementation plan to be prepared in consultation with Council (liaise with Adam Moar – Economic Planning YSC)

D. Grigg

Skate park Refer Peter Downs to G. Blinman re: safety concerns M. Keel

Community Tree Planting

Schedule a date for early Term 4 in consultation with Damien Tanner. [Report in reports section]

M. Keel

4. Correspondence

Inwards

19/09 Murtoa & District Historical Society Minutes Forwarded to Committee

20/09, 25/10, 27/10, 04/10, 11/10 The Funding Centre. Updated Grants Forwarded to Committee

20/09, 04/10, 11/10 Yarriambiack News Forwarded to Committee

20/09 Gavin Blinman - Thanks to David Grigg in role as Secretary D. Grigg sited.

27/09 Jane Cho – Invoice for The Dry to be resubmitted. Completed by T. Tyler.

30/09 M. Ferguson - acknowledge receipt of Solomit Letter to support silo art. Completed D. Grigg

30/09 Grampians Tourism – September Newsletter.

01/10 K&J Baker Cartage Invoice for Cabins Forwarded to T. Tyler

04/10 Wimmera Development Association Newsletter Forwarded to Committee

05/10 Megan – Murtoa Website Enquiry. Re. Murtoa Races cancelled. Replied.

07/10 National Advisor Services Insurance - New business policy. Forwarded to T. Tyler

08/10 Peter – Murtoa Website Enquiry. Positive cabin feedback. Question accessibility. Replied.

08/10 A. Stepney. Contact for Drought Funding applications. D. Grigg replied.

10/10 Cr. Corine Heinz. Apology for meeting. Positive feedback on new time. Replied.

10/10 YSC – Equity training in Warracknabeal (6 Nov, 9am) & Hopetoun (19 Nov, 6pm). Forwarded.

Outwards

22/08 YSC – Feedback on community consultation in Murtoa

22/08 MP Emma Kealy on pigeon problems

09/10 Community groups – Murtoa Community Action Plan

06/10 David Grigg on Secretary role handover

29/09 Invitation to Murtoa Cabin official opening on 6 October

5. Reports

a) Treasurer Report Treasurer Terry Tyler reported on the financials for the Murtoa Progress Association as of 16 October 2019. Bank account established for cabins via the Blight cabins. Bank account balances:

Blight Account: $140.02 General Account: $3,068.01.

o Income: The Dry donation of $2,618.40. o Expenditure: Cabins: $ 33,568.35 & Goop (website): $192

Murtoa Events Account: o Income: $500 o Expenditure: $2,537.52

Advertiser: $2,828.15 Online Saver: $16,472.55 Community Units: $9,528.87. Investment Account: $225,277.78

Cabin schedule: $152,501 income for grant number. Outgoings: $54,531 spent. Treasurer’s Report Moved by Terry Tyler and Seconded by Graeme Adams.

b) Community Housing Sub-Committee

Inspections completed. Plumber and electrician contribution moved.

c) Yarriambiack Shire Council

o Rabl Park

Proposed tree planting – M. Keel reported Longerenong College looking for community project

from 17 November and may be supportive of planting trees. Shrubs around BBQ area. Ensure

planted in watered area.

Action:

David Grigg will look at plants with Melinda Keel and determine planting location.

Melinda Keel will lock in date and communicate with Committee

o Caravan Park. No report.

o Other Matters

Murtoa Pool contract awarded to D&D Delahunty to commence soon. Funding must be

spent by 1 July 2020. No provision for toilets in the meantime. Discussion on demand for

toilets. Pool Committee have no obligation to supply public toilets.

Action: T. Hamilton to request YSC for sign to refer public toilets to Rabl Park.

Update on Drought Funding expenditure – D. Grigg reported that negotiating on behalf of

community organisations with the YSC. Drought funding for Mechanics Hall (air

conditioner, approved), Bowls Club Facility upgrade, finalised). Lake Marma COM

(sprinkler system, completed), Tennis club (Lighting, finalised), Rec Reserve COM

commenced before approved, therefore grant withdrawn. Bowls Club and Tennis Club

will support with sponsorship. Everything will be completed.

Childcare: Discussions underway with Wimmera Uniting Care. More detailed report from

G. Blinman next meeting.

SHARE Grants: Local business street façade grants up to $2,000 a good opportunity for

business. Funding must be matched by business.

d) Murtoa Events Group

R. Dumesny reported that preparation for the Wine & Dine in the Stick Shed is well. In process of

finalising Chef, wineries, etc. and looking for more sponsorship. Murtoa Events successfully organised

Fashions on the Field at the Murtoa Cup on 13 October.

e) Community Action Plan

Update of Cabins (Pick My Project). Move to Treasurer Report. Successful Official Opening on 6

October during the Murtoa Big Weekend.

McDonald Street Streetscape Plan. Ongoing.

Community Action Plan

- Advocate for Doctor based in Murtoa

o West Wimmera Health discussion on concern over action to attract doctor to Murtoa.

Action: Letter to West Wimmera Health concerns about no Doctor in Murtoa.

- Campaign to shop local by MPA – consider promotional plans to encourage people to shop

locally first and support local businesses.

i. Shop local campaign: By next meeting K. Clegg. Identify what worked in other

communities and share with MPA for discussion in November

ii. Support community Christmas Lights and Christmas Market. Action: Letter to

Neighbourhood House to offer financial contribution for the Christmas Lights and

Christmas Market. Invite to meeting with MPA representatives M. Keel & T. Tyler.

iii. Shop local campaign – spend over $10 locally to receive entry into the draw for $250

shop local voucher. Action: Tash Pietsch tickets and promotional posters.

6. General Business

Murtoa Twilight on 1 November: Kendra Clegg moved that MPA donate $1,000 to support upgrades of

the area for public events on the Lake, Seconded by R. Dumesny. Carried.

Meeting location: Kendra Clegg suggested moving the meeting to Murtoa Neighbourhood House.

Cabin working group: Terry Tyler raised the need to establish a sub-committee to make decisions to

carry on MPA work. Moved by D. Grigg. Seconded G. Adams. Carried.

Action: Letter to working group members to thank for contribution in enabling cabins to be a success.

Library: Graeme Adams reported on the library services and review of Birchip Library, which is located in

school on edge of car park, works well with school managing it. Murtoa different structured and not

ideal location. There does need to be a librarian in place.

Stick Shed COM grant: Stick Shed applying for grant to upgrade facilities and request letter of support.

Congratulations to the Big Weekend Committee & Stick Shed COM for a successful Big Weekend

Action: MPA to write a letter of support for the grant.

Mechanics in town: Leigh Hammerton noted that nowhere to pump up tyres.

Wimmera Leadership Program: Leigh Hammerton raised that the leadership program is coming up and

to consider names. Melinda Keel will contact people and report back next meeting.

Solar project at Natimuk: Leigh Hammerton has a contact at Natimuk to find out more information.

Dimboola Art Work: Leigh Hammerton raised interest in the artwork that would look good in Murtoa.

Lake Marma: Leigh Hammerton replanted gums to replace the dead trees and provided water.

Duncan Street maintenance: Pam Baker noted that the medium strip in Duncan street needs to be

maintained and the café sign on corner removed. Sign impacts on vehicle visibility.

McDonald & Degenhardt Streets needs to be tidied. Shopping Centre street sign needs to be replaced.

Action: Tom Hamilton to report back to YSC.

Murtoa Big Weekend: Melinda Keel recommended letter of congratulations to Murtoa Big Weekend.

This was the biggest weekend yet, including the improvised successful Saturday afternoon by the Lake

Marma with the postponement of the Murtoa Races.

Action: Letter to the Murtoa Big Weekend and Stick Shed COM to congratulate on the weekend.

Old school site: Melinda Keel was disappointed that the area looked dishevelled over the Murtoa Big

Weekend. Fire notices will be issued soon.

Website Updates: David Grigg raised the need to ensure the website is updated. The accommodation

section will be updated for the cabins information by Natasha Pietsch Design, with the inclusion of a

“Book Now” button for the cabins.

Australia Day Awards for YSC: Tom Hamilton noted that Australia Day nominations for YSC are due and

to submit nominations using the form on the YSC website.

7. Meeting Close Meeting closed at 7:45pm. The next meeting of the Progress Association will be on Tuesday, 21 November in the Mechanics Hall Supper Rooms at 6:00pm.

ACTION SHEET

Issue Action Responsibility

SHARE Grant Defibulator – look at grant and purchase defibulator. K. Clegg

Pool toilets Request YSC for sign to refer public toilets to Rabl Park T. Hamilton

Rabl Park – Tree planting

David Grigg will look at plants and determine planting location. Organise date with Longerenong College

D. Grigg M. Keel

Support to public events at Lake Marma

Donate $1,000 to Lake Marma COM to contribute to area upgrades in support of public events. Write letter to note contribution and appreciation for works done for public events at Lake Marma

T. Tyler K. Clegg

Stick Shed grant support

Letter of support for the grant to improve the information office facilities.

K. Clegg

Street Maintenance

YSC street maintenance required at corner of Duncan & Breen, including move old sign. McDonald & Degenhardt Streets needs to be tidied. Shopping Centre street sign needs to be replaced.

T. Hamilton

Murtoa Big Weekend success

Letter to the Murtoa Big Weekend and Stick Shed COM to congratulate on the weekend.

K. Clegg

Cabins Letter to working group members to thank for contribution in enabling cabins to be created

K. Clegg

CAP - Shop local prize

Request Natasha Pietsch Design to develop tickets and promotional posters for shop local campaign. Letters to shop owners on campaign.

K. Clegg

CAP – Christmas Lights Competition & Christmas Market

Letter to Neighbourhood House to offer support for the financial contribution for the Christmas Lights and Christmas Market. Meeting to discuss with Neighbourhood House.

K. Clegg M. Keel & T. Tyler

CAP – Shop Local campaign

Seek ideas from other towns on shop local campaigns K. Clegg

CAP - Doctor Letter to West Wimmera Health on concerns of no Doctor K. Clegg

WDA Leadership Report back on candidates for WDA Leadership M. Keel



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12 ACTIVITY REPORTS 12.1 Mayor’s Report – Prepared by Graeme Massey

30 September Attended Yarriambiack tourism Meeting in Warracknabeal

1 October Attended WAG Streetscape Meeting

4 October Attended Short Film evening at Murtoa Stick Shed

5 October Opened Cade Lane, Caravan Park Cabins and Railway Station refurbishment at Murtoa

6 October Attended 40th Birthday celebrations at Dunmunkle Lodge in Minyip

Attended the Centenary celebrations and unveiled the

Commemorate plaque at Hopetoun RSL

7 October Attended opening of pop-up shop in Beulah

9 October Attended Council Forum Met with Jaala Pulford at Yarriambiack Shire Council Offices A Attended Minyip community Consultation Evening

10 October Opened and Closed the Seniors Concert at Warracknabeal Town

Hall Opened 2019 Warracknabeal A & P Society Show Met with James & Steve (From Ali Cupper’s Office) and community

members at the Beulah Hotel

12 October Attended Warracknabeal Fire Brigade Annual Dinner

13 October Attended Dedication of Dimboola’s Avenue of Honour

16 October Attended RCV AGM and Conference in Melbourne

17 October Attended MAV Conference & Dinner in Melbourne

18 October Attended MAV State Council in Melbourne

21 October Attended Woodbine AGM in Warracknabeal

22 October Attended Woomelang Community Consultation Meeting

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12.2 Councillor’s Reports Cr H Ballentine

30 September Attended the Yarriambiack Tourism Meeting at Wheatlands Agricultural Museum. Welcome to new member Jenny Taylor.

11 September

Attended the Regional Community Awards in Melbourne at Flemington Racecourse with Cr Roberts, where Sea Lake gained recognition for their Royal Hotel Project and Julie Pringle and Joe Collins received acknowledgement for leadership and innovation. Tyrell College and the Sea Lake Hotel Co-operative were finalists. Well done to this Wimmera Mallee Tourism community. There is also new silo art at Sea Lake.



18 October Attended MAV State Council in Melbourne

Participated in Discussions with the Human Rights Commission

22 October Attended unveiling of GWM Drinking Water Fountain in Woomelang Attended Woomelang Community Consultation

Cr K Zanker

4 October Attended Yarriambiack Youth Action Council ‘Motorsport and beat the heat’ Street Parade

5 October Attended the Drags at the Aerodrome

Attended the Warrack Eagles Community Family Event

6 October Attended the Yarriambaick Youth Action Council Motorkarna

8 October Attended the Councillor Induction Session in Horsham

9 October Attended Council Forum Attended Rural Financial Counselling Services Governance Meeting

in Bendigo Attended the Minyip Community Consultation

10 October Attended the Warracknabeal Show Attended the Seniors concert at the Warracknabeal Town Hall

11 October Walked with St Marys School students for the Walk to School week initiative



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Cr T Hamilton

3 October Attended Rural Northwest Mental Health session for farmers in Rupanyup

5-7 October Attended Murtoa’s Big Weekend

9 October Attended Council Forum

15 October Attended Murtoa Progress Association Meeting

17 October Attended Yarrilinks Meeting

23 October Attended Council Meeting Attended Bendigo Bank AGM in Minyip

Cr S Roberts

2 October Attended Yarriambiack Creek Advisory Committee AGM at Brim

6 October Attended Hopetoun RSL Sub-Branch Centenary

9 October Attended Council Forum Met with Member of Legislative Council for Western Victoria

10 October Met with Beulah Community & Representatives of the Member Legislative Assembly for Mildura

11 October Attended Regional Achievement and Community Awards in

Melbourne

13 October Attended Hopetoun Show



19 October Attended Patchewollock Music Festival Cr C Heintze

2 October Attended Minyip Progress Meeting

3 October Attended Recreation Reserve discussion on Minyip Oval

5 October Attended Murtoa Show and Film evening at Murtoa Stick Shed

6 October Attended Murtoa Market and Dunmunkle Sump Oilers Attended Dunmunkle Lodge 40th



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Attended Minyip Community Consultation

10 October Attended Rupanyup ‘Walk to School’

11 October Attended GCWWRRC in Ballarat

14 October Attended Rupanyup Consultative AGM

17 October Attended Livestock Exchange Meeting

21 October Attended school shoot for Community Cr Jean Wise

1 October Attended Warracknabeal Streetscape Meeting

3 October Attended YFest Annual General Meeting


10 October Attended Warracknabeal Show

11 October Attended Wimmera Regional Library Board Meeting

15 October Attended Rates Review Meeting in Horsham


21 October Attended WRLC Board Meeting Attended Woodbine AGM

22 October Attended Woomelang Community Consultation Meeting

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12.3 CEO’s Report – Prepared by Jessie Holmes 30 September Met with Mineral Council of Australia and Donald Mineral Sands

4 October Met with SWIFT consortium and Public Libraries Victoria

7 October Attended the Beulah pop up town store opening


With Mayor and Cr Roberts, met with Minister Jaala Pulford Attended Minyip Community Consultation

10 October Attended Senior Citizen Performance Met with James & Steve (From Ali Cupper’s Office) and community

members at the Beulah Hotel

11 October Met with Di Marchment as WAG President

15 October Attended VEC Local Government Election 2020 Information Session

16 October Attended Rural Council Victoria Conference

17 October Attended Municipal Association Victoria Conference

18 October Attended Patchewollock Music Festival

21 October Attended Woodbine AGM

22 October Attended Wheatlands Agricultural meeting Attended Woomelang Community Consultation

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M 23 10 2019.docx

12.4 General Manager of Infrastructure & Planning – Prepared by James Magee New Transport Strategy The Wimmera Southern Mallee Transport Group are developing a new Transport Strategy for the region. Driscoll Engineering have been appointed and will be examining emerging issues and focussing on each Councils requirements and priorities for capital works. It will cover road, rail and include Vicroads roads as well in particular C class roads. Regional Composting Facility Update Swan Hill Rural City Council, Buloke Shire Council and Yarriambiack Shire Council have obtained funding to seek submissions for a Business Case for a Regional Composting Facility. The study will identify the infrastructure requirements, legalities, identify various models, and look at the cost and feasibility of introducing such a scheme to service the three Councils. Blue Environment have been appointed as the successful consultant and information gathering and data collection has commenced. The report is due by end of year. Telstra Mobile Reception Council is currently examining options for a new radio system for the works area and other staff who utilise the system, as the SMR system that Council has used for over 20 years will not be supported after June 30 2020. The new radios will need to work on existing mobile phone towers so Council officers have been checking for coverage. The map below shows the problem areas. The survey was done with an external antenna which provides better coverage than hand held. The coverage has been highlighted to Telstra with requests made to improve the coverage.

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GOSLINGS RD

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BRI KKLE R

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BEYAL R

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NINDA SOUTH

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UPTONS R

D

WOODBURNS RD

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SEA LAKE LASCELLES ROAD

MAROSKIS ROAD

HOGANS R

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GEORGES R

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ROSEBERY

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LANDRIGANS R

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DARTS R

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THOMAS

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GALES R

D

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ROBINS ROAD

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McLEAN LANE

JUDDS R

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McPHERSONS ROAD

McQUEENS ROAD

HOGANS-KRANZ R

D

BRAINS R

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BRAIN LANE

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ALLENTINES R

DHALLAMS R

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WILSONS R

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ROADGREGORS

WARREN R

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RICKARDS R

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WILLIAMS R

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ERHARDTS R

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PHELANS R

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BURTONS R

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BELLS R

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NEVILLES RD

JOLLYS R

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POHLNERS R

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TWO MILE RD

JOLLYS R

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DEMPSEY R

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HATCHER ANDERSON RD

LASCELLES S

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MICHAEL RD

CRONOMBY

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BARBARY RD

McDOWALLS R

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ACKLANDS RD

KELLYS RD

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BROADS R

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BERRIWILLOCK WOOMELANG RD

DUTHIES ROAD

McLEANS ROAD

RUPANYUP R

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B. LIERSCHS RD

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HABELS ROAD

SHEEP HILLS RD

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SCHULTZS ROAD

CARRON

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LIERSCH R

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MELLIS ROAD

WALKER

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WYLLIE R

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LIERSCH

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PYRES RD

COOPERS RD

NUNNS RD

FRANKI E LANE

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CARRON LAWLER ROAD

BOOLITE DONALD RD

TEGELHUTER R

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PENNY R

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HEPWORTH ROAD

WOODS LANE

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MASSEY ROAD

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WALDERS RD

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WARRACKNABEAL RD

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WATCHEM CARRON RD

DOWNES RD

THOMPSONS RD

J. A

RNOLD R

D

RUWOLDTS RD

ROAD

S. FLORENCES

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DROVERS LANE

MIDDAS

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J. SUDHOLZS RD

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McDONALD LANE

JOHNSTONS RD

BALLANTINES RD

HOTKERS R

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JEFFREYS

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RUTHERFORDS R

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ROBBINSRD

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P HOTKERS

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McKAYS ROAD

MILLERS

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OLNEYSJ. WOODS

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MORRI S

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JACKSONS R

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DUNMUNKLE CREEK RD

BANYENAPIMPINIO RD

DUNMUNKLE

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CHAPMANS RD

CONNELY R

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NORTH R

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DUNLOPS R

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MATHESONS

RD

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RUPANYUP

BURRUM RD

LALLAT

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POPES R

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DALCROSS RD

DYERS

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LALLAT

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MINYIP BANYENAROAD

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F KRELLE RD

BURRUM

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MATHI ES R

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DUNMUNKLE

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BARBER R

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R. FUNCKES

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BRYANS RD

BOAKS ROAD

BACK R

D

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TICKNERS RD

BYRNES R

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CHATFIELD

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V. M

ATTHEWS

ROAD

GLENORCHY ROAD

McLEOD

ROA

D

A B FUNCKES RD

WESTERLANDS R

D ROWE ROAD

DONALD LAEN R

D

I. EVANS ROAD

PAYNTERS RD

SCHOOL ROAD

WHITES RD

BURRUM

BANYENA RD

A. M

ATTHEWS

ROAD

BANYENA SILO ROAD

HO

PE

TO

UN

RA

INB

OW

RD

HOPETOUN RAINBOW ROAD

WARRACKNABEAL

RAINBOW ROAD

HO

PE

TO

UN

WA

LP

EU

P

ROAD

BIRCHIP RAINBOW ROAD

PATCHEWOLLOCK

SEA LAKE ROAD

HO

PE

TO

UN

WA

LP

EU

P R

D

HE

NT

YH

IGH

WA

Y

SU

NR

AY

SIA

HIG

HW

AY

PATCHEWOLLOCK

SEA LAKE ROAD

HOPETOUN

SEA LAKE ROAD

HENTY HIG

HWAY

BIRCHIP RAINBOW ROAD

SU

NR

AY

SIA

HIG

HW

AY

SUNRAYSIA

HIG

HW

AY

SU

NR

AY

SIA

HIG

HW

AY

HOPETOUN

SEA LAKE ROAD

ROAD

JEPARIT

WARRACKNABEAL

HO

RS

HA

M

KA

LK

EE

RO

AD

HIG

HW

AY

BO

RUN

G

RA

INB

OW

RO

AD

WA

RR

AC

KN

AB

EA

L

RA

INB

OW

RO

AD

RAIN

BOW

ROAD

JEPARIT

WAR

RAC

KNABEAL

RO

AD

WIMMERA

HIGHWAY

STAW

ELL

JE

PA

RIT

WA

RR

AC

KN

AB

EA

L

HE

NT

Y

HIG

HW

AY

DO

NA

LD

HORSHAM

MINYIP RD

WARR

AC

KN

ABEAL

BIR

CH

IP

RO

AD

HE

NT

Y H

I GH

WA

Y

RO

AD

MU

RT

OA

MU

RTO

A

GLE

NO

RC

HY

ROAD

BORUNG

WAR

RAC

KN

ABEAL

RO

AD

WIMMERA HIGHWAY

ST

AW

ELL

WA

RR

AC

KN

AB

EA

L

RO

AD

MURTOA

DONALD

STAW

ELL

WA

RR

AC

KN

AB

EA

L R

OA

D

HIGHWAY

WAR

RAC

KN

ABEAL

BIRC

HIP

RO

AD

ROAD

WIMMERA HIGHWAY

RAINBOW

YAAPEET R

DTREGENZA R

D

FULLER RD

YAAPEET

SOUTH

ROAD

MOYLES ROAD

FIRE

ACCESS R

D

COZENS

LANE

ECHUNGA ROAD

CANNUM

SCHOOL R

DMcRAES R

OAD

ANTWERP RD

SLEEPS RD

BLACKSMI TH

ROAD

GIBSON LANE

ANTWERPLAMONT RD

ROAD

BOLWELLS RD

BARRAT

QUARRY R

D

SCOTTS

ROAD

KRAHE

ROAD

LUTZES

ROAD

SNAKE

LANE

GOULD LANE

COUTTS

LANE

MORELLA

RD. WEST

BANGERANG

ROAD WEST

RO

BIN

SO

N

LA

NE

BELL ROAD

MINERS RD

BROWNS LANE

LAH ANGLE RD

JESS LANE

MILLS R

D

RESERVE

ROAD

PARSONS

ROAD

COWANS R

D

KANES R

DKANES RD

FLETCHER

LANE

MOUNT

PLEASANT RD

RUPANYUP

ROAD

WARD R

OAD

CUMM

INGS R

D

WOOLLA

RDS R

D

PATCHEWOLLOCK

TIP ROAD

BRYANS ROAD

NORTH

TORNEY RD

OLD OUYEN RD

BATHGATE

LANE

YARONE

RD

DERING RO

AD

YARTO

SPEED RD COLLINS LANE

SHEAN ROAD

DALTON LANE

DESERT R

OAD

OLD PATCHEWOLLOCK

ROAD

DESERT ROAD

SOUTH

TURRIFF SILO RD

SHERWELLS

RD

ARCHIBALD

ROAD

LASCELLES WEST ROAD

GORYA

LANE

MOTT R

OAD

GLENBURNIE R

D

BETTS RD

CENTRE

HILL

ROAD

DUTHIES T

RACK

BOOTS LANE

COLLINS R

D

CARRA LANE

PLUMPTON RD

DOOLEYS RD

DOWNEY LANE

MACFIE RD

LI NK R

D

ROSEBERY TIP RD

TOWER R

D

HOPETOUN

CEMETERY RD

RIFLE BUTTS RD

LYNCHS R

D

GOLF

LINKS RD

BEULAH

SLAUGHTERHOUSE RD

BEULAH

TIP RD

MARLOW RD

TAYLOR LANE

NEVILLES RD

McDOWELLS - BAILEYS RD

COFFEYS R

DTEMPLEMORE

ROAD

GAWITH

ROAD

BURNT CLAY ROAD

NORTH

WEST ROAD

CRAMS R

OAD

EDMONDS

HAMILTONS R

D

RD

DEUTSCHER

LANE

CHURCH

ROAD

McNAMARA LANE

COROMBY

ROAD

RABLS

ROAD

SLAUGHTERS R

D

HORSHAM

LUBECK RD

OLD

RUPANYUP

ROAD

P WOOD RD

DUCK

SWAMP RD

UBERGANGS

ROAD

WARMUTH R

D

KING LANE

L. PIETSCH

ROAD

R.LEARMONTH

ROAD

C. LOATS RD

NIEWAND

LANE

COUTTS RD

HOTKERS R

D

JEFFREYS

SWAMP RD

McLEANS ROAD

LINGHAMS

ROAD

SLANTING

ROAD

KELM

LANE

BOOLITE

HALL RD

KELM

LANE

MORRIS

LANE

BROWN RD

WATSON

ROAD

McLO

UGHL

IN LA

NE

KENNEDY

LANE

RYAN

LANE

McLACHLANS

ROAD

WOODS RD

GRIFFIN

ROAD

SMITH LANE

ISBELS

ROAD

DALCROSS RD

BURREREO

ROAD

GORMAN

ROAD

SWITCHBACK

ROAD

KI RBY

ROAD

KENDALL RD

CASS

LANE

LANE

BURRUM

MAGPIE LANE

R WOODS ROAD

LANE

DRUM

LAEN

CEMETERY R

D

FLETTS ROAD

0

kilometres

10

YARRIAMBIACK SHIRE

ROAD NETWORK

Hin

dm

ar s

h S

hire

NOTE: IN ACCORD WITH YARRIAMBIACK SHIRE'S ROAD HIERARCHYA NUMBER OF THE ROADS SHOWN AS GRAVEL ON THIS MAP WILL,

IN THE NEAR FUTURE, BE DOWN GRADED TO BE SUITABLE FOR USEIN "DRY WEATHER ONLY".

CARE SHOULD ALWAYS BE TAKEN WHEN DRIVING ON GRAVEL ROADSBUT SPECIAL CARE IS REQUIRED WHEN DRIVING ON GRAVEL ROADS

DURING OR AFTER WET WEATHER.NOT ALL ROADS SHOWN AS GRAVEL ON THIS MAP WILL BE USEABLE AT

ALL TIMES.

20

Horsham Rural City

Northern Grampians Shire

Bulo

ke S

hire

NorthernGrampians

Shire

WYPERFELD

NATIONAL PARK

Mildura Rural City

Hin

dm

ars

h S

hire

HindmarshShire

WATHE

RESERVE

Mildura Rural City

Buloke Shire

BulokeShire

LEGEND

Arterial Road(Previously State Highway)

Arterial Road(Previously Main Road)

Earth Formation

Sealed Local Road

Gravel Road

Unformed Road



M 23 10 2019.docx

Contracts C245-2019 Murtoa Swimming Pool – project awarded to David Delahunty at September Council Meeting. Contract yet to be signed as awaiting new plans from David to include in contract document. Council has submitted a Demolition permit with the Building Department. David Ward (Contract Project Manager) commencing with Council 16 th October; the Swimming Pool project will be overseen by David Ward, he will liaise with swimming pool committee, demolition contractor and builder to allow commencement of this project in the immediate future. C246-2019 Provision of Gravel Crushing Service – the tender specification for this project is currently being prepared C248-2019 Tipping Cab Chassis Truck – submissions closed 4 October, tender submission will be assessed in the next week or so and presented to Council at November meeting C250-2019 Brim Bowls Club Synthetic Playing Service – advertised last week. Tenders close 8 November C251-2019 Stabilisation Works 2019/2020 tenders close 18 October – will assess and present to Council at November meeting C252-2019 Design & Construct Kerb & Channel, Werrigar St, Warracknabeal – tenders close 16 October – will assess and present to Council at November meeting C254-2019 Commission & Develop Plans to Deliver Tourist Accommodation & Town Revitalisation Documentation for 40 Established Locations (Wimmera Mallee Tourism) – tenders close 7 November C255-2019 Develop & Host Trade Fair Event (Wimmera Mallee Tourism) – tenders close 7 November C256-2019 Warracknabeal Leisure Centre – Supply & Install Multi-purpose Timber Playing Surface – tenders close 8 November Provision of Wet Hire of Bulldozer (for gravel crushing) – specification currently being prepared Expressions of Interest C253-2019 Warracknabeal Leisure Centre – Removal of Flooring – submissions close 6 November Request for Quotes Q96-2019 Beulah Memorial Hall – External Painting – submissions close 8 November Q98-2019 Tempy Playground – Supply of Play Equipment – submissions close 8 November Q99-2019 Jung Recreation Reserve – Supply of Play Equipment – submissions close 8 November

32



M 23 10 2019.docx

Caravan Park Occupancy – September 2019

State

Warracknabeal

Hopetoun

Murtoa

VIC 128 76 71 WA 1 0 0 TAS 4 0 5 SA 24 18 11

QLD 38 10 6 NT 0 0 0

NSW 24 16 0 ACT 3 0 0

International 0 0 0 Permanents 4 N/A N/A

TOTAL 226 120 93 Caravan Park Occupancy Comparison – September 2018

State

Warracknabeal

Hopetoun

Murtoa

VIC 180 172 80 NSW 5 0 5 WA 2 7 4 QLD 23 6 5 SA 15 63 25 NT 0 0 0 ACT 22 37 5 TAS 2 0 0

International 0 0 0 Permanents 6 N/A N/A

TOTAL 255 285 124 Warracknabeal Regional Livestock Exchange Sales figures Sept 25th = 6,735 head Oct 9th = 9,325 head

33



M 23 10 2019.docx

12.5 General Manager Community Services & Development - Gavin Blinman Environmental Health/ Local Laws - prepared by Tim Rose and Craig Byron Food premises inspections have continued over the reporting period with no major concerns being identified. With the assistance of Council’s Building Inspector, a thorough inspection was also carried out of a food business premises that has been closed for over 5 years. The purpose of the inspection was to provide advice to a potential buyer regarding possible purchase and reopening. Council was also able to follow up a complaint that had previously been unsubstantiated. This matter was investigated and risks to public health were rectified. Council received one alert for a food related notifiable disease over the period. The source is believed to be outside of the Shire. Three onsite wastewater applications have been received for the period. Assessments have been completed and proposed designs have been approved. Permits will be issued following receipt of minor accompanying documentation. Council’s Blue Green Algae inspection program will commence in October. As per Council policy, monthly inspections will be carried out at Lake Marma, Warracknabeal, Brim and Beulah Weir Pools and at Lake Lascelles. These inspections aim to identify any indicative conditions that may suggest BGA levels could be unsafe. Sampling of all water bodies will be conducted in December. Council encourages water users to notify Council if they have any concern over the condition of the water. Property inspections for Fire Prevention will begin Monday 14th October, starting in the north of the shire and finishing in the south. Fire Danger Period restrictions are commencing for the Northern part of the shire e.g. Beulah - Northwards, from Monday 14th October. On 24th September Council successfully prosecuted the property owners in Hopetoun, before the Horsham Magistrate for failing to comply with a Fire Prevention Notice and they were ordered to pay a fine of $1612. Have had 4 dogs Impounded and 1 Cat. 3 of the dogs were returned to their owner, while one has gone to rescue after being unable to locate the owner. The cat was surrendered and has gone to rescue. Maternal and Child Health Report Prepared by Michelle Schilling Birth notices first quarter Warracknabeal 4 Murtoa 3 Rupanyup 1 Beulah 2 Hopetoun 5 Patche/Tempy 2 Total 17 Planning for expenditure of Enhanced funding – to be decided this month Immunisation clinics – no change, running well, good numbers, nurses attended Immunisation conference.

34



M 23 10 2019.docx

Early years Coordinator prepared by Glenda Hewitt Implementation of Three year old kindergarten continues to occupy a significant percentage of my time currently. Over the past two weeks, I have conducted Information and consultation sessions with all but one Kindergarten in the Shire. It is important that we as a Council hear the views of the Kindergarten Community to provide as far as practicable the model of service delivery for each service that best meets family’s needs. Hopetoun, Murtoa, and Rupanyup services have indicated their preferred models, which are feasible to provide, however Warracknabeal, with its high enrolment numbers, has provided us with greater challenges. These challenges relate to fitting all children into the service so that they both three and four year old children have access to 15 hours of early childhood education. After surveying a vast majority of the prospective Warracknabeal Kindergarten families for 2020, a very clear preference for 5 hour sessions for both three and four year old children rather than a long day kindergarten model, was indicated. Interestingly, long day Kindergarten was the preference of Murtoa Kindergarten families, which appears to be a clear reflection of the child-care issues faced in that area. In order to try and find a way to meet community needs, Gavin and I, together with the DET and Uniting Wimmera are exploring several options one of which includes the possibility of utilising one of the child-care rooms to deliver three year old Kindergarten. This has been a significantly under-used room during 2019, and with the roll out of three year old Kindergarten there are implications that this may further impact numbers in 2020. However, consideration of child care is obviously a very important part of the final outcome. A decision about service delivery in Warracknabeal is still pending. I have yet to meet with Minyip to confirm the proposed model, however staffing limitations and financial viability will limit what is offered there. I have attached the different delivery models for each Kindergarten service in the Shire. Please note that the Warracknabeal model is very much in the proposal stage. Staffing We were saddened to receive the resignation of Robyn Hallam our long standing Kindergarten Teacher from Hopetoun, effective from the end of this year. Robyn’s contribution to the Kindergarten Community in Hopetoun and to the Shire has been exemplary and she will be sadly missed. Although entering retirement, Robyn has expressed an interest in relief teaching in the Shire which will be an enormous asset. We wish Robyn all the best as she embarks on a new stage in her life. Robyn’s resignation, together with a new teacher for the three year old group in Warracknabeal will mean that we will be recruiting two new early childhood teachers for the 2020 year. We will also need to recruit assistant Diploma and Certificate three educator for services.

35



M 23 10 2019.docx

MURTOA KINDERGARTEN 2020 ( OPTIONS)

Monday Tuesday Wednesday Thursday Friday Admin

/Planning 3 and 4 year old (7.5 hr)

3 and 4 year old ( 7.5 hr)

MINYIP KINDERGARTEN 2020 ( OPTIONS)

Monday Tuesday Wednesday Thursday Friday 3 and 4 year

old (5 hr) 4 year old (5 hr)

3 and 4 yr old (5 hr)

3 year old children (5 hr)

RUPANYUP KINDERGARTEN 2020 ( OPTIONS)

Monday Tuesday Wednesday Thursday Friday 3 and 4

year old (5 hr)



HOPETOUN KINDERGARTEN 2020 ( OPTIONS)

Monday Beulah

Tuesday Hopetoun

Wednesday Hopetoun

Thursday Hopetoun

Friday Hopetoun

TOTAL HOURS

3 and four year old (5 hr)

3 and 4 yr old (5 hr) H

4 yr old (5 hr) H

3 year old children (5 hr) H

4 year old (5 hr) H

4 yr 15 hours Hopetoun/Beulah

All Beulah children/Hopetoun 3 yr olds

All Beulah children and all Hopetoun

Beulah 4s to attend

Beulah 3s to attend

Beulah 4’s to attend

3 yr 15 hours Hopetoun /Beulah

Warracknabeal Kindergarten has been presented with this option, however families have indicated a strong preference for 5 hour days, which cannot be delivered from the existing Kindergarten room.

36

WARRACKNABEAL KINDERGARTEN 2020 ( OPTIONS) 35 x 4yr old 25x 3 yr old current enrolment (30)

Monday Tuesday Wednesday Thursday Friday TOTAL HOURS

OPTION 1.

4 yr olds (7.5 hours) 25 children

3 year old (7.5 hr) 25 children

4 yr old (7.5 hr) 25 children



4 yr 15 hours 3 yr 15 hours



M 23 10 2019.docx

Supported Playgroups prepared by Kathryn Camilleri There is so much happening at playgroup this month as well as playgroup running as normal. We have some events coming up which are very exciting. At the Warracknabeal Show on 10 October we will set up an information stall in the shed with RNWH, Neighbourhood House and other groups. Melissa has put together a flyer with information about playgroup and a time table of events for term 4. Some of the up and coming events Include a visit from the show chickens, Children’s week activities, Yarriambiack lodge playgroup and a Horsey playgroup (volunteers from RDA are bringing some ponies to the race course where children over 3 years of age can have a ride either in a horse drawn cart or on a pony) We have received the Children’s Week Grant again this year of $700. With a week of activities planned from Monday 21st Oct to Friday 25th Oct. RNWH is running two Play to Learn sessions on the Monday in Warracknabeal and Wednesday in Hopetoun. I am running a children's week activity at the Warracknabeal Lion’s Park on Tuesday and at the Hopetoun Primary School on the Friday. A Face painter from Horsham will attend and Mini Mallee Music are coming to do their story songs. Morning tea provided, bubbles and other outdoor activities. It should be a lot of fun. On Thursday Melissa will be attending SLAAM Neighbourhood House in Murtoa to read stories to the children and will take her circus activities. Pauline, Leisure and Lifestyle Coordinator at Yarriambiack Lodge have invited us to run playgroups in the lodge with the residence on the 29th of October. We have booked the Hospital bus to pick up Families from the Playgroup room and take them up to hospital and back to provide transport for those families who don’t drive. As well as an opportunity to all go at the same time. I am excited to see this work and that it might be a permanent fixture on our Playgroup Calendar in 2020. I am excited to have Melissa attending Smalltalk training in Melbourne. It will be great to have her to bounce ideas off and deliver a stronger Smalltalk program across the shire and fill in for me when needed. Youth Report prepared by Murray McKenzie Draft Yarriambiack Youth Engagement Strategy was posted to our website after the last Council meeting for comment. Friday 4th October saw a massive 15 vehicle Beat the Heat Street parade through Warracknabeal. It was really well attended by YYAC members, who not only held our banners displaying the stakeholders in our Thrive Not Survive Yarriambiack-Motorsport Mentoring Program but also in one case were registered to drive a car. The number of residents who lined the Streets and supported the event was overwhelming. It was really well received. The Murtoa Big Weekend started on the Friday as well with Flicks and Tricks in the Sticks event held in Murtoa’s Stick Shed being supported by our Ramp It Rage It Stage It FReeZA program. We supported the Youth Film Workshops and the Puppet Show, with the event being well attended (numbers close to 500 I was informed??).

37



M 23 10 2019.docx

Saturday 5th October saw the Drag Racing Event at the Warracknabeal Airport with one of our YYAC members who has been participating in the Thrive Not Survive Yarriambiack-Motorsport Mentoring Program Motorkhanas being accredited to drive in the event. Kael Zanker made history by being the first junior sedan driver accredited by ANDRA in Victoria. Well done Kael. Saturday also saw YYAC member Shawn Pendlebury and myself attend the Murtoa Big Weekend Gaming event where we had nearly 20 young people participate across 4 events. This was held at Murtoa College and entertained young people between 2-5pm Sunday 6th October saw the Motorkhana start at the Warracknabeal Airport and have nearly 40 competitors with a lot of these being aged between12-25 As part of our Thrive Not Survive Yarriambiack-Motorsport Mentoring Program. We had young people not just from Warracknabeal attend but also from Murtoa and other areas as well. CHSP Report – Prepared by Alannah Lehmann Meals on Wheels

Centre Base Meals

Meal Vouchers

CHSP 65+ SERVICE ACTUAL TARGET

Delivered Meals 886 1,342 Domestic Assistance 431 453 Personal Care 138 191 Maintenance 3 25 Respite 22 35

38

September 2019 691 Meals September 2018 682 Meals September 2017 692 Meals

September 2019 214 Meals September 2018 254 Meals September 2017 251 Meals

September 2019 274 Vouchers August 2019 308 Vouchers

July 2019 256 Vouchers



M 23 10 2019.docx

Assessment Officer Report prepared by Barb Whiteford and Hanna Butuyuyu GENERAL Hanna on leave from 17/9/2019 returning 15/10/2019 Barb off on Carers Leave for 1 week WAITLIST

4 clients all with appointments scheduled.

ASSESSMENTS COMPLETED

Completed:12 Declined: 2 LAHA Assessments:0

REVIEWS COMPLETED

Reviews: 9

EDUCATION & TRAINING

Anti Bullying, Harassment and Equal opportunity Workshop 3.9.2019 Rural Northwest Health presentation on Regional Assessment Service 18.9.2019 Completed online RAS survey on Reablement

o the Victorian Integrate MEETINGS

Shared Care Meeting: 17.9.2019 Wimmera Assessors meeting 3.9. 2019 Wimmera Partnership Network Meeting 3.9.2019

Project Report prepared by Andrea Stepney

Project Description Status Stage % comp W’beal Town Hall Strong Found. Project

Replacement, renew floors, wall & ceiling repair

Project commenced 9/4/19. Project $130k HV have agreed to delay carpet installation to allow kitchen works.

Construction 95

E-Rup Retail Development

Development of Rupanyup Retail Precinct

RDV Milestone 1 completed ($500k grant). Finalising land purchases.

Initiation 90

Warracknabeal Leisure Centre

New court surfaces

SPORTAUS funded. Project commences December 2019. Project value $284K. EOI for floor removal released & Tender released 11/10/19.

Initiation 95

Warracknabeal Saleyards Upgrade Project

Major Refurbishment

BBRF funded. Project commences December 2019. Project value $272k. Tender for shade structure awarded to

Initiation

95



M 23 10 2019.docx

Candor. Warracknabeal Town Hall

Kitchen Upgrade

Full refurbishment of kitchen facility. Awaiting heritage approval Funded by YSC. Budget $90k. Awaiting HV permit approval.

Initiation 95

Warracknabeal Leisure Complex

Facility Upgrade - Gym

Scope pending user group consultation. Funded by YSC. Budget $50k for seed funding and schematics user group meeting completed.

Development 50

Drought Projects

Progress

%

Aubrey Hall

New roof and arts project (mural restoration)

Project Value $15,636 Schulz Plumbing agreement & purchase order issued.

In progress 5%

Beulah Memorial Hall

External painting of Hall

Project budget $37K Two quotes received. Development 90%

Beulah Swimming Pool

PV solar system for swimming pool

Project Value $17K Development 90%

Beulah Recreation Reserve

Upgrade of catering equipment

New stoves for Reserve kiosk/kitchen $3k Purchase order issued

In progress 5%

Brim Bowls Club Synthetic Surface

New synthetic surface

Project budget $180k. Additional landscape TBA. RFQ released 11/10.19

Initiation 25%

Hopetoun Gateway BEET

Refurbish and extend Gateway Beet

Project budget $120k. Structure and concrete works. Finalising RFQ

Development 50%

Jung Recreation reserve new playground

Project budget $30k. Designs agreed. RFQ released 11/10/19

Initiation 50%

Minyip Rec Reserve Irrigation

New irrigation to sports oval

Project budget $85k. Committee funding laser costs. RFQ released 11/10.19

Initiation 25%

Murtoa Bowls Club

Clubroom Upgrades

Project budget $19,890 Sourcing additional quotes Development 75%

Murtoa Showgrounds

Upgrade ladies change rooms

Project budget$$18,135 Sourcing additional quotes

Development 75%

Murtoa Mechanics Institute

Evaporative Cooling

Project Budget $11,818 Agreement & purchase order issued to Laser Electrical

In Progress 5%

Drought Projects

%

Murtoa Lake Marma

Irrigation extension

Project Budget$5,255 Agreement & purchase order issued to Wimmera Landscaping

In Progress 5%

Murtoa Tennis Club

New asphalt – 1 court

Project Budget$15,087 Sourcing additional quotes Development 75%

Patchewollock Visitor Amenities

Upgrade public toilets, solar & shelter to community store

Project budget $50k Purchase orders issued for painting, plumbing, electrical, pavers & shade structure. Trying to get additional quotes for solar system

Development 75%



M 23 10 2019.docx

Rupanyup Rec Reserve

Upgrade sporting oval lights – Full lighting project

Project budget $150k. Sport & Rec application for $99k pending. Total project cost $242k

Development 90%

Tempy Rec Res Install new playground

Project Budget $40k. Design agreed. RFQ released 11/10/19

Development 90%

Woomelang Mini Silo Art

mural of endangered animals

Project budget $38,720k Exemption granted for one quote only. Agreement & Purchase order released 11/10/19

In Progress 90%

Yaapeet Reservoir Earthworks

Project budget $40k Finalising quotes. Development 50%

Pipeline

% Murtoa Netball Change Rooms

New change rooms and Netball court

Project reported to SRV for Minor Facilities funding. Committee to develop project & contribution funds

Development 10

Beulah Rec Res Change Rooms

New change rooms & toilets for Football/Netball


Development 10

Murtoa Netball Court

Install additional netball court


Development 10

Beulah Netball Club Pavilion

Upgrade netball facilities


Development 5

Hopetoun Rec Res Lighting Upgrade

New lighting to sports oval


Development 5

Hopetoun Golf Club

New shed for equipment

Sourcing funding. Committee to develop project Development 5

Hopetoun Rec Reserve

Extend sprinkler system

Project reported to SRV for Minor Facilities funding. Committee to develop project

Development 5

Minyip Grandstand

Refurbishment of grandstand

Application to SPORTAUS submitted. Application unsuccessful. Approximate project value $157k

Sourcing grant 0

41



M 23 10 2019.docx

12.6 Permits issued by Council - September Reference No Applicant Date of Issue Building Permits Mark McPherson 1996 Henty Highway, Beulah 12/9/2019 Peter Gilmore 3 Petering Street, Minyip 23/9/2019 Michael Williamson 9 Dungey Street, Warracknabeal 24/9/2019 Michael Funcke 199 Minyip-Banyena Road, Minyip 26/9/2019 Planning Permits I & L Penny Holdings 42 Gardiner Street, Warracknabeal 23/9/2019 Albacutya Gypsum CA41 Eys Mayles Road, Yaapeet 26/9/219 Septic Tank Permits Local Laws Permits Street Trade Permit 11 Mixx FM – Ace Radio 6/9/2019 Street Trade Permit 12 Ambulance Victoria 30/9/2019 Permits to Burn Schedule 12 Warracknabeal Fire Brigade 9/9/2019 Murtoa Fire Brigade 9/9/2019 Road Reserve Works Permits

APP 2019-15 Joel Clark – Loud Signs 11/09/2019

Asset Protection Permits

Firewood collection Permits Shahne Johnstone 4 Smith Street, Warracknabeal 10/9/2019 Tony Armstrong 1 Boree Street, Lascelles 9/9/2019 Tim Quarrell 26 South Street, Minyip 13/9/2019 Daniel King 29 Ford Street, Hopetoun 13/9/2019 Recommendation: That Council note the permits issued by Council between 01 September and 30 September 2019. Resolution Moved Cr T Hamilton Seconded Cr J Wise That the recommendation be adopted Carried

42



M 23 10 2019.docx

13 REPORTS FOR DECISION 13.1 Finance Report – Prepared by Anita McFarlane Recommendation: The Finance Report as at September 2019 be received. Resolution Moved Cr T Hamilton Seconded Cr K Zanker That the recommendation be adopted

Carried

43

September Actuals

2019/2020 Budget YTD Actuals Forecast YTD Variance

YTD % Variance

IncomeAsset Disposal & Fair Value Adjustments (25,792)$ (234,120)$ (42,155)$ (234,120)$ (191,965)$ 82%Contributions, Donations & Reimbursement (30,225)$ (170,036)$ (87,584)$ (170,036)$ (82,452)$ 48%Government Grants & Charges (314,678)$ (12,081,283)$ (1,905,076)$ (12,081,283)$ (10,176,207)$ 84%Interest Income (1,315)$ (89,199)$ (4,234)$ (89,199)$ (84,965)$ 95%Rates & Charges 122,718$ (12,513,108)$ (13,442,649)$ (12,513,108)$ 929,541$ (7%)User Charges, Fees & Fines (113,868)$ (1,328,133)$ (276,886)$ (1,328,133)$ (1,051,247)$ 79%Other Income -$ -$ -$ -$ -$ 0%

Income Total (363,161)$ (26,415,879)$ (15,758,585)$ (26,415,879)$ (10,657,294)$ 40%

ExpenditureAsset Disposal & Fair Value Adjustments -$ 348,213$ -$ 348,213$ 348,213$ 0%Bad & Doubtful Debts -$ 500$ -$ 500$ 500$ 0%Contributions & Donations 149,004$ 790,297$ 249,655$ 790,297$ 540,643$ 68%Depreciation Amortisation & Impairment -$ 6,195,069$ -$ 6,195,069$ 6,195,069$ 100%Employee Costs 705,019$ 9,133,637$ 2,286,798$ 9,133,637$ 6,846,839$ 75%Finance Costs 1$ 60,010$ 2$ 60,010$ 60,008$ 100%Materials 604,279$ 6,082,874$ 1,451,227$ 6,082,874$ 4,631,647$ 76%Other Expenses 54,526$ 1,451,434$ 785,713$ 1,451,434$ 665,721$ 46%

Expenditure Total 1,512,828$ 24,062,034$ 4,773,395$ 24,062,034$ 19,288,639$ 80%

Total 1,149,668$ (2,353,845)$ (10,985,190)$ (2,353,845)$ 8,631,345$

YARRIAMBIACK SHIRE COUNCILINCOME STATEMENT BY RESOURCES

FOR SEPTEMBER 2019

September Actuals


YTD % Variance

IncomeCommunity Services (150,722)$ (2,320,948)$ (550,865)$ (2,320,948)$ (1,770,083)$ 76%Corporate Services 116,670$ (17,164,078)$ (13,000,495)$ (17,164,078)$ (4,163,583)$ 24%Economic Development (224,836)$ (1,175,440)$ (286,312)$ (1,175,440)$ (889,128)$ 76%Engineering (57,874)$ (3,547,395)$ (656,331)$ (3,547,395)$ (2,891,064)$ 81%Recreation & Culture & Leisure (2,345)$ (505,260)$ (13,335)$ (505,260)$ (491,925)$ 97%Regulatory Services (23,317)$ (193,398)$ (42,917)$ (193,398)$ (150,481)$ 0%Waste & Environment (20,737)$ (1,509,360)$ (1,208,329)$ (1,509,360)$ (301,031)$ 20%

Income Total (363,161)$ (26,415,879)$ (15,758,585)$ (26,415,879)$ (10,657,294)$ 40%

ExpenditureCommunity Services 211,091$ 2,963,853$ 632,314$ 2,963,853 2,331,539$ 79%Corporate Services 108,504$ 1,909,856$ 554,647$ 1,909,856 1,355,209$ 0%Economic Development 242,218$ 1,486,595$ 423,956$ 1,486,595 1,062,639$ 71%Engineering 473,812$ 11,446,465$ 1,754,480$ 11,446,465 9,691,985$ 85%Governance 97,053$ 1,294,112$ 471,763$ 1,294,112 822,349$ 64%Recreation & Culture & Leisure 154,571$ 1,448,330$ 268,314$ 1,448,330 1,180,016$ 81%Regulatory Services 64,864$ 795,722$ 181,717$ 795,722 614,005$ 77%Waste & Environment 160,715$ 2,717,101$ 486,204$ 2,717,101 2,230,897$ 82%

Expenditure Total 1,512,828$ 24,062,034$ 4,773,395$ 24,062,034$ 19,288,639$ 80%

Total 1,149,668$ (2,353,845)$ (10,985,190)$ (2,353,845)$ 8,631,345$

YARRIAMBIACK SHIRE COUNCILINCOME STATEMENT BY DEPARTMENT

FOR SEPTEMBER 2019

Asset Disposal & Fair Value Adjustments

Sale of vehicle $ 25,792

Income protection insurance staff contribution $ 6,475 Workcover reimbursement $ 14,446 Income protection insurance recoupment $ 8,804 Community Contributions $ 500

Department of Jobs, Precincts & Regions - E Rup Project 200,000.00$ Department of Jobs, Precincts & Regions - Digital Innovation Festival Introduction 1,600.00$ Department of Primary Care - Youth Grants 30,583.00$ Edenhope & District Memorial Hospital - Wimmera DHHS Drought Support Fund - Transfer of grant (11,759.00)$ DHS - Preschools Grant 47,513.00$ DHS - Maternal & Child Health Grant 27,353.00$ DHS - Respite Grant 5,914.00$ DHS -Aged & Disability Care Grant 1,811.00$ DHS - HACC Administration Grant 1,164.00$ DHS - Senior Citizens Grant 1,119.00$ DHS - Personal Care Grant 785.00$ DHS - Assessment Grant 7,855.00$ DHS - Meals On Wheels - Co-ordination Grant 403.00$ DHS - Home Maintenance Grant 220.00$ DHS - Meals On Wheels Grant 118.00$

Interest Income Interest on investments 3,044$ Interest on FSPL (1,795)$ Interest on rates 67$

Caravan Park Fees $ 11,423 Leaseback $ 6,125 Planning Fees & Permits $ 4,159 Building Fees & Permits $ 16,625 Waste Disposal Fees $ 13,640 HACC & Brokerage Fees $ 36,212 Membership $ 242 Sale yards Fees and Charges $ 5,697 Animal Fees & Charges $ 940 Sports Fees & Charges $ 2,102 Other Income $ 16,704

$ 363,161 Total Income for September

Income

Contribution & Donations

Government Grants & Charges

User Charges

Yarriambiack Shire CouncilSummary of major Income and Expenses by Resources for September

Yarriambiack Shire CouncilSummary of major Income and Expenses by Resources for September

Contributions & Donations Wimmera Regional Library $ 41,723 Recreation Reserves - Annual cotribution $ 67,625 Swimming Pools - Annual contribution $ 32,761 Halls - Annual contribution $ 5,668 Consultative Committees - Annual contribution $ 1,227

Employee Costs Salaries & Wages & Oncosts (includes Annual Leave, Sick Leave, Long Service Leave etc)

590,616$

Workcover 14,127$ Allowances 15,476$ Superannuation 55,272$ Travelling 7,947$ Staff Clothing 5,999$ Other Employee Costs 5,433$ Conferences & Training 10,150$

Materials Contracts - (includes Wimmera Mallee Waste, Civica, Skillinvest, Simpson Personnel, Horsham Rural City Council etc) 421,778$ Catering 1,629$ Tools & Equipment 3,806$ Materials 91,115$ Consultants 58,538$ Plant Hire (62,672)$ Power 10,467$ Information technology 14,447$ Radio Charges 2,773$ Telephone 7,355$ Cost of Meals 9,863$ Other Expenses 4,078$ Fuel 41,102$

Other Expenses Bank Fees 2,472$ OH& S Supplies 270$ Advertising 7,381$ Lease Expenses 32,597$ Legal Expenses 48$ Audit Services 500$ Insurance 450$ Postage 1,808$ Stationery and Printing 4,231$ Subscriptions 4,277$ Work Experience 160$ Water 332$

$ 1,512,828 Total Expenses for September

Expenses

September Actuals


September Actuals

01929 - Administration - Capital0900 - Building Capital Works -$ 110,000 41,950$ 110,000$ 68,050$ 62%0910 - Furniture & Equipment Capital Works -$ 2,000 1,790$ 2,000$ 210$ 11%

01959 - Tech Services - Capital0900 - Building Capital Works -$ 30,000 3,990$ 30,000$ 26,010$ 87%0920 - Computer / IT Capital Works -$ -$ -$ -$ -$ 0%

01949 - Information Technology - Capital0920 - Computer / IT Capital Works 1,119$ 75,000 14,482$ 75,000$ 60,518$ 81%

02919 - HACC Administration - Capital0910 - Furniture & Equipment Capital Works -$ -$ -$ -$ -$ 0%

02000 - Housing0900 - Building Capital Works -$ -$ -$ -$ -$ 0%

02929 - MECC - Capital0910 - Furniture & Equipment Capital Works -$ 1,000$ -$ 1,000$ 1,000$ 100%

02939 - Senior Citizens - Capital0900 - Building Capital Works -$ 5,000$ -$ 5,000$ 5,000$ 100%

02949 - Environmental Health - Capital0910 - Furniture & Equipment Capital Works -$ 2,000$ -$ 2,000$ 2,000$ 100%

0930 - Animal Pound - Capital Works -$ -$ -$ -$ -$ 0%

02969 - Maternal & Child Health - Capital0900 - Building Capital Works -$ -$ -$ -$ -$ 0%0920 - Computer / IT Capital Works -$ -$ -$ -$ 0%

02979 - Fire Hydrants - Capital0965 - Fire Hydrants - Capital -$ -$ -$ -$ -$ 0%

02989 - Preschools - Capital0900 - Building Capital Works -$ 14,000$ -$ 14,000$ 14,000$ 100%

03909 - Industrial Estate - Capital0905 - Industrial Estate Capital Works -$ -$ -$ -$ -$ 0%

03919 - Caravan Parks - Capital0900 - Building Capital Works -$ 100,000$ -$ 100,000$ 100,000$ 100%0910 - Furniture & Equipment Capital Works -$ 2,000$ -$ 2,000$ 2,000$ 100%

03929 - Public Amenities - Capital0900 - Building Capital Works -$ 5,000$ -$ 5,000$ 5,000$ 100%

04919 - Museum - Capital0900 - Building Capital Works 366$ 366$ -$ (366)$ 0%

04929 - Library - Capital0900 - Building Capital Works -$ -$ -$ -$ -$ 0%

04939 - Hall - Capital0900 - Building Capital Works 40,000$ 76,979$ 40,000$ (36,979)$ -92%

05909 - Parks & Playgrounds - Capital0975 - Playground Capital Works -$ 80,000 -$ 80,000$ 80,000$ 100%

05919 - Recreation Reserve - Capital0900 - Building Capital Works -$ -$ -$ -$ 0%

05939 - Swimming Pool - Capital0900 - Building Capital Works -$ 5,000$ -$ 5,000$ 5,000$ 100%

05949 - Sporting Complex - Capital0900 - Building Capital Works -$ 299,000 -$ 299,000$ 299,000$ 100%0910 - Furniture & Equipment Capital Works -$ -$ -$ -$ -$ 0%

05959 - Gymnasium - Capital0910 - Furniture & Equipment Capital Works -$ 4,000$ -$ 4,000$ 4,000$ 100%

05969 - Bowling Clubs - Capital0900 - Building Capital Works -$ -$ -$ -$ 0%

06909 - Local Roads - Capital0935 - Urban Road Construction 9,212$ 450,000 29,837$ 450,000$ 420,163$ 93%0940 - Rural Road Construction 135,715$ 2,655,674 162,440$ 2,655,674$ 2,493,234$ 94%0945 - Reseals -$ 498,200 -$ 498,200$ 498,200$ 100%0950 - Resheets 62,674$ 1,345,616 202,305$ 1,345,616$ 1,143,311$ 85%0955 - Shoulder Resheets 48$ 453,050 2,823$ 453,050$ 450,227$ 99%

06919 - Footpath - Capital0980 - Footpath Construction -$ 120,000 15,070$ 120,000$ 104,930$ 87%

06929 - Bridge - Capital0990 - Bridge Construction -$ 0 -$ -$ -$ 0%

06939 - Kerb & Channel - Capital0985 - Kerb & Channel Construction -$ 200,000 -$ 200,000$ 200,000$ 100%

06959 - Aerodrome - Capital0900 - Building Capital Works -$ 0 -$ -$ -$ 0%0950 - Resheets -$ 0 -$ -$ -$ 0%

YARRIAMBIACK SHIRE COUNCILCAPITAL EXPENDITURE FOR SEPTEMBER 2019

September Actuals


September Actuals

YARRIAMBIACK SHIRE COUNCILCAPITAL EXPENDITURE FOR SEPTEMBER 2019

06979 - Depot - Capital0900 - Building Capital Works -$ 100,000 -$ 100,000$ 100,000$ 100%

07909 - Drainage - Capital0995 - Drainage Construction -$ 26,500 -$ 26,500$ 26,500$ 100%

07929 - Transfer Stations & Landfills - Capital0960 - Waste Site Capital Works -$ 180,000 110,176$ 180,000$ 69,824$ 39%

08909 - Livestock Exchange - Capital0900 - Building Capital Works -$ 265,000 -$ 265,000$ 265,000$ 100%

69760 - Staff Vehicle Purchases6800 - Plant Purchases -$ 250,000 46,529$ 250,000$ 203,471$ 81%

69860 - Works Plant Purchases6800 - Plant Purchases 6,039$ 940,000 425,242$ 940,000$ 514,758$ 55%

Total 215,173$ 8,258,040$ 1,133,979$ 8,258,040$ 7,124,061$ 86%

Information Technology Update fibre cabling to the Tech Office $ 1,119

Urban Road Construction Foundry Street, Minyip 9,212$

Rural Road Construction Lah West Road 13,465$ Beyal Road 13,140$ Yaapeet Kenmare Road 87,434$ Banyena Pimpinio Road 21,675$

Resheets Phitzner Eys Road 15,544$ 3LK Road 17,929$ Glenore Road 12,623$ Centre Hill Road 2,033$ Pearce & Barbary Road 1,001$ Perris Road 3,602$ Lascelles North Road 2,510$ Robins Road 308$ S. Florences Road 6,508$ Thompsons Road 618$

Shoulder Resheets Mount Pleasant Road 48$

Works Plant Registration for the new jetpatcher $ 6,039

$215,173

Capital Works

Total Capital Works for September

Yarriambiack Shire CouncilSummary of Capital Works for September

August Actuals


YTD % Variance

Current AssetsCash & Cash Equivalents Investments 858,702$ 6,109,000$ 8,507,947$ 6,109,000$ (2,398,947)$ (39%)Rate Debtors (1,023,005)$ 1,083,000$ 13,684,164$ 1,083,000$ (12,601,164)$ (1164%)Debtors (857,550)$ 450,000$ 459,343$ 450,000$ (9,343)$ (2%)Other Financial Assets -$ 1,500,000$ 280,890$ 1,500,000$ 1,219,110$ 81%Inventory On Hand 32,852$ 840,000$ 546,587$ 840,000$ 293,413$ 35%Assets Held for Resale -$ 30,000$ 29,974$ 30,000$ 26$ 0%

Current Assets Total (989,001)$ 10,012,000$ 23,508,905$ 10,012,000$ (13,496,905)$

Non Current AssetsNon Current Debtors -$ 1,000$ -$ 1,000$ 1,000$ 100%Other Financial Assets -$ 250,000$ -$ 250,000$ 250,000$ 100%Investments -$ 581,000$ 523,693$ 581,000$ 57,307$ 10%Fixed Assets 215,173$ 146,511,000$ $ 140,295,180 146,511,000$ 6,215,820$ 4%

Non Current Assets Total 215,173$ 147,343,000$ 140,818,873$ 147,343,000$ 6,524,127$ TOTAL ASSETS (773,828)$ 157,355,000$ 164,327,778$ 157,355,000$ (6,972,778)$

Current LiabilitiesCreditors (375,851)$ 1,100,000$ 1,221,555$ 1,100,000$ (121,555)$ (11%)Current Loans -$ 50,000$ 20,870$ 50,000$ 29,130$ 58%Short Term Provisions (2,343)$ 2,800,000$ 3,531,271$ 2,800,000$ (731,271)$ (26%)Trust & Deposits 615$ 21,000$ 40,096$ 21,000$ (19,096)$ (91%)

Current Liabilities Total (377,579)$ 3,971,000$ 4,813,792$ 3,971,000$ (842,792)$

Non Current LiabilitiesLong Term Provisions -$ 450,000$ 541,039$ 450,000$ (91,039)$ (20%)Long Term Loans 1,739$ 58,000$ 74,112$ 58,000$ (16,112)$ (28%)

Non Current Liabilities Total 1,739$ 508,000$ 615,151$ 508,000$ (107,151)$ TOTAL LIABILITIES (375,840)$ 4,479,000$ 5,428,943$ 4,479,000$ (949,943)$

NET ASSETS (1,149,668)$ 152,876,000$ 169,756,721$ 152,876,000$ (6,022,835)$

EquityAccumulated Surplus/Deficit (1,149,668)$ 70,126,000$ 93,976,624$ 70,126,000$ (23,850,624)$ (34%)Asset Revaluation Reserve -$ 82,750,000$ 75,780,097$ 82,750,000$ 6,969,903$ 8%

TOTAL EQUITY (1,149,668)$ 152,876,000$ 169,756,721$ 152,876,000$ (16,880,721)$

InvestmentsBendigo Bank 357,874.70$ 1.50% 01/09/2020Commonwealth Bank 135,612.27$ 2.60% 01/10/2019National Australia Bank 239,339.79$ 2.70% 14/07/2019AMP (oncall) 420.39$ Oncall

733,247$

LoansPorter Plant - Street Sweeper 94,982$ 5 years

YARRIAMBIACK SHIRE COUNCILINCOME STATEMENT BY RESOURCES

FOR SEPTEMBER 2019

Current Assets YTD ActualsThe general bank account had a balance of $7.234 million at the 30th September. Council is holding $350,325 in cashand investments of Section 86 Committees. Council has$733,247 invested with the NAB, CBA and Bendigo Banks.

8,507,947$

General Debtors have decreased by $857,550 due mainly tothe Vic Roads debtor for Fixing Country Roads projects of$617,139 being settled.

$459,343

Non Current AssetsFixed Assets Increased by $244,419 as per the Capital Works report. $140,295,180

Current LiabilitiesCreditors At the time of preparing this report all Setpember invoices

have been processed. $1,221,555

$169,756,721

Debtors

Liabilities

Net Assets

Assets

Cash & Cash Equivalents

Rate Debtors For the month of September Rate Debtors decreased by$1.023 million. Outstanding rates are still being pursued bydebt collection agencies. First installments were due on30th September

$13,684,164

Yarriambiack Shire CouncilSummary of Balance Sheet as at 30th September



M 23 10 2019.docx

13.2 Revenue Report – Prepared by Chantelle Pitt Recommendation: The Revenue Report as at October 2019 be received. Resolution Moved Cr H Ballentine Seconded Cr J Wise That the recommendation be adopted

Carried

53

Rate Classification 2018/2019 Budget 2018/2019 Actuals 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest TotalCommercial 359,251.86$ 111,973.12$ 357,756.79$ (184,879.64)$ (3,103.46)$ 172,286.15$ 72,536.66$ 36,592.49$ 281,415.30$ Farmland 8,272,096.97$ 262,863.97$ 8,490,975.31$ (498,708.98)$ (2,636.98)$ 8,022,391.12$ 189,920.62$ 17,407.15$ 8,229,718.89$ Residential 2,098,915.45$ 641,253.65$ 2,153,631.60$ (471,808.28)$ (124,348.11)$ 1,596,988.39$ 537,150.72$ 161,015.89$ 2,295,155.00$ Total 10,730,264.28$ 1,016,090.74$ 11,002,363.70$ (1,155,396.90)$ (130,088.55)$ 9,791,665.66$ 799,608.00$ 215,015.53$ 10,806,289.19$

Rate Classification 2018/2019 Budget 2018/2019 Actuals 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Kerbside Garbage Charges 740,677.47$ 218,663.37$ 761,746.68$ (173,282.00)$ (36,100.48)$ 568,888.26$ 142,834.12$ 50,523.23$ 762,245.61$ Kerbside Recycling Charges 394,258.80$ 113,799.63$ 415,337.56$ (99,313.94)$ (26,126.00)$ 303,126.86$ 77,569.64$ 16,888.26$ 397,584.76$ Municipal Charge 366,685.92$ 201,009.00$ 375,324.92$ (79,379.96)$ (15,767.18)$ 287,172.84$ 149,211.70$ 46,951.53$ 483,336.07$ Fire Services Fixed Charge 748,468.00$ 231,930.12$ 763,776.00$ (147,739.43)$ (42,550.00)$ 584,751.59$ 194,430.65$ 38,510.29$ 817,692.53$ Fire Services Levy 363,449.08$ 40,937.12$ 489,135.18$ (55,855.81)$ -$ 435,049.43$ 18,132.93$ 2,558.86$ 455,741.22$ Credits -$ -$ -$ 104,511.88$ -$ (36,271.36)$ -$ -$ (36,271.36)$ Total 2,613,539.27$ 806,339.24$ 2,805,320.34$ (451,059.26)$ (120,543.66)$ 2,142,717.62$ 582,179.04$ 155,432.17$ 2,880,328.83$

Grand Total 13,343,803.55$ 1,822,429.98$ 13,807,684.04$ (1,606,456.16)$ (250,632.21)$ 11,934,383.28$ 1,381,787.04$ 370,447.70$ 13,686,618.02$

Dunmunkle Ward 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest TotalCommercial Rates 89,712.96$ (55,740.93)$ (1,764.47)$ 32,866.87$ 53,114.57$ 30,265.44$ 116,246.88$ Farmland Rates 2,594,321.25$ (148,080.60)$ (522.64)$ 2,465,446.52$ 48,960.29$ 3,847.11$ 2,518,253.92$ Residential Rates 657,837.15$ (155,979.03)$ (39,921.40)$ 476,196.09$ 176,484.19$ 43,070.06$ 695,750.34$ Kerbside Garbage Charges 210,038.02$ (55,593.52)$ (11,752.10)$ 148,143.83$ 49,561.85$ 17,872.75$ 215,578.43$ Kerbside Recycling Charges 124,818.58$ (33,686.81)$ (8,432.20)$ 87,128.63$ 26,939.18$ 6,306.19$ 120,374.00$ Municipal Charge 109,541.72$ (25,187.43)$ (5,276.22)$ 81,653.81$ 35,629.12$ 9,872.05$ 127,154.98$ Credits -$ 37,323.33$ -$ (12,711.28)$ -$ -$ (12,711.28)$ Fire Services Fixed Charge 216,418.00$ (43,818.88)$ (14,000.00)$ 162,581.63$ 44,866.00$ 8,019.94$ 215,467.57$ Fire Services Levy 145,676.48$ (16,854.67)$ -$ 129,724.62$ 6,760.60$ 1,159.28$ 137,644.50$ Total 4,148,364.16$ (497,618.54)$ (81,669.03)$ 3,571,030.72$ 442,315.80$ 120,412.82$ 4,133,759.34$

Hopetoun Ward 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates 94,865.59$ (68,344.56)$ (882.23)$ 26,145.94$ 6,654.03$ 4,917.74$ 37,717.71$ Farmland Rates 2,594,093.71$ (222,514.03)$ (1,315.15)$ 2,379,064.55$ 52,930.00$ 4,677.58$ 2,436,672.13$ Residential Rates 403,444.99$ (86,299.56)$ (29,558.71)$ 293,998.35$ 151,870.48$ 56,479.73$ 502,348.56$ Kerbside Garbage Charges 170,438.40$ (38,731.84)$ (10,976.19)$ 123,733.45$ 48,743.60$ 21,975.17$ 194,452.22$ Kerbside Recycling Charges 103,087.38$ (24,012.11)$ (8,206.11)$ 73,364.78$ 27,494.58$ 7,375.87$ 108,235.23$ Municipal Charge 111,118.40$ (23,796.92)$ (4,924.91)$ 84,154.40$ 65,754.28$ 22,451.85$ 172,360.53$ Credits -$ 23,467.45$ -$ (8,104.66)$ -$ -$ (8,104.66)$ Fire Services Fixed Charge 236,859.00$ (46,385.70)$ (11,500.00)$ 181,920.61$ 83,760.94$ 18,392.06$ 284,073.61$ Fire Services Levy 144,957.46$ (21,744.83)$ -$ 123,563.54$ 4,067.91$ 517.84$ 128,149.29$ Total 3,858,864.93$ (508,362.10)$ (67,363.30)$ 3,277,840.96$ 441,275.82$ 136,787.84$ 3,855,904.62$

Warracknabeal Ward 2019/2020 Budget Actual YTD Receipts Rebates Current Arrears & Legals Interest Total Commercial Rates 173,178.24$ (60,794.15)$ (456.76)$ 113,273.34$ 12,768.06$ 1,409.31$ 127,450.71$ Farmland Rates 3,302,560.35$ (128,114.35)$ (799.19)$ 3,177,880.05$ 88,030.33$ 8,882.46$ 3,274,792.84$ Residential Rates 1,092,349.46$ (229,529.69)$ (54,868.00)$ 826,793.95$ 208,796.05$ 61,466.10$ 1,097,056.10$ Kerbside Garbage Charges 381,270.26$ (78,956.64)$ (13,372.19)$ 297,010.98$ 44,528.67$ 10,675.31$ 352,214.96$ Kerbside Recycling Charges 187,431.60$ (41,615.02)$ (9,487.69)$ 142,633.45$ 23,135.88$ 3,206.20$ 168,975.53$ Municipal Charge 154,664.80$ (30,395.61)$ (5,566.05)$ 121,364.63$ 47,828.30$ 14,627.63$ 183,820.56$ Credits -$ 43,721.10$ -$ (15,455.42)$ -$ -$ (15,455.42)$ Fire Services Fixed Charge 310,499.00$ (57,534.85)$ (17,050.00)$ 240,249.35$ 65,803.71$ 12,098.29$ 318,151.35$ Fire Services Levy 198,501.24$ (17,256.31)$ -$ 181,761.27$ 7,304.42$ 881.74$ 189,947.43$ Total 5,800,454.95$ (600,475.52)$ (101,599.88)$ 5,085,511.60$ 498,195.42$ 113,247.04$ 5,696,954.06$

Grand Total 13,807,684.04$ (1,606,456.16)$ (250,632.21)$ 11,934,383.28$ 1,381,787.04$ 370,447.70$ 13,686,618.02$

Outstanding Rates

Rates Report - October 2019Prepared by Chantelle Pitt

Outstanding Rates

Breakdown of Outstanding Rates by Ward

$13,686,618.02

$11,934,383.28

$1,319,712.01

$370,447.70 $62,075.03

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

Total Outstanding Current Arrears Interest Legal Costs

Breakdown of Rates Outstanding

$11,934,383.28

-$1,606,456.16

$1,381,787.04 $370,447.70

Breakdown of Rates Outstanding

Current 19/20 Outstanding

Receipts

Prior Years Arrears & Legals

Interest

-$199,636.84

-$42,550.00

-$4,625.47 -$3,819.90

2019/20 Rebates

DHHS Rebates

Fire Services Levy Rebates

Council Rebates

New House Rebates

$491,010.35

$446,745.70

$9,766.98

$54,031.63

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

Open Amount Total Payments Total Costs Balance

MCC Debt Collection Report Summary

$1,338,671.58

$768,066.46

$96,816.13

$667,421.25

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

Open Amount Total Payments Total Costs Balance

ARL Debt Collection Report Summary



M 23 10 2019.docx

13.3 Status of Capital Works Program 2019/2020 (October) – Prepared by Joel Turner

Seals - Roads & Streets

Urban Streets

Project Budget Cost to

date %

Completed

Start / Completion

Date Comments

Austin St Hopetoun $4,659

Inroads (Contractor) 1 section – 52 metres

Lascelles St – Chiprick Ln

Bowman St Warracknabeal $11,928

Inroads (Contractor) 6 sections – 261 metres in total

Rainbow Rd – Railway Line

Breen St Murtoa $16,376


McClintock St – Gulbin Rd

Cromie St Murtoa $10,464

Inroads (Contractor) 1 section – 202 metres Munro St – Marma St

Cromie St (Median)

Rupanyup $18,919


Start of Parking Area (opp Emmetts) – End of Parking

Area

Degenhardt St Murtoa $11,186


Cromie St – McDonald St

Devereux St Warracknabeal $4,211


Kelsall St – Bowman St

Duncan St Warracknabeal $6,552


Kelsall St – End

Edward St Rupanyup $2,842

Inroads (Contractor) 1 section – 58 metres End of Hotmix – End

Foundry St Minyip $9,750


Main St – Change

Gould St Warracknabeal $17,476

Inroads (Contractor) 4 sections – 358 metres in

total Craig Ave – Cox St

Hewitt St Warracknabeal $7,301


Rose St – Gardiner St

MacKenzie St Beulah $1,823

Inroads (Contractor) 1 section – 42 metres Phillips St – Change

McLeod St Minyip $7,406

Inroads (Contractor) 1 section – 108 metres Market St – Petering St

Menin Ave Warracknabeal $6,182


Kokoda Ave – Coral Ave

Molyneaux St Warracknabeal $37,856

Inroads (Contractor) 1 section – 265 metres Lyle St – Woolcock St

Munro St Murtoa $6,993

Inroads (Contractor) 1 section – 111 metres Collins St – Webb St



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Phillips St Warracknabeal $17,290

Inroads (Contractor) 1 section – 250 metres Anderson St – Scott St

Scott St

Warracknabeal $35,078

Inroads (Contractor)

1 section – 232 metres Phillips St – Kelsall St

Taverner St Beulah $16,216


Hopetoun St – Deakin St Wheatlands Museum Rd

Warracknabeal $15,372

Inroads (Contractor) 1 section – 366 metres Henty Hwy – Stawell Warracknabeal Rd

Wood St Rupanyup $6,363

Inroads (Contractor) 1 section – 101 metres Cromie St – Stewart St

Wood St Warracknabeal $12,519


Start – Hudgson St

Yarrack Ln Hopetoun $3,969

Inroads (Contractor) 1 section – 81 metres Change – Austin St

Rural Roads Seals

Project Budget

Cost to

date %

Completed

Start / Completion

Date Comments

Hopetoun Yaapeet Rd $91,938

Inroads (Contractor) 1.99 kms x 6.6m Seal

Starting 24 kms from Hopetoun Rainbow Rd

Patchewollock Tempy Rd $58,212

Inroads (Contractor) 1.26 kms x 6.6m Seal Starting 6.4 kms from

Sunraysia Hwy

Patchewollock Tempy Rd $71,610

Inroads (Contractor) 1.55 kms x 6.6m Seal

Starting 15 kms from Sunraysia Hwy

Footpaths and Kerb & Channel


date %

Completed

Start / Completion

Date Comments

Werrigar St Warracknabeal $249,750

New Kerbing – 370 metres

Anderson St – Creek

Werrigar St Warracknabeal $66,600

Upgrade path to concrete – 370 metres

Anderson St – Creek

Gravel Shoulder Resheets

Southern Zone


date %

Completed

Start / Completion

Date Comments

Ailsa Rd $75,000

1.5 kms Gaulkies Rd – Kranzs Rd

Funding – Roads to Recovery



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Minyip Rich Avon Rd $37,500

750 metres Starting 1.5 kms from

Watsons Rd heading east Funding – Roads to

Recovery

Sheep Hills Kellalac Rd $100,000

2 kms Starting from Henty Hwy


Northern Zone

Brim East Rd $37,500

750 metres Starting from Cemetery to

McFarlane’s Driveway Funding – Roads to

Recovery

Centre Hill Rd $100,000

10% September

2 kms Binders Rd – Lascelles East

Rd Funding – Roads to

Recovery

Galaquil West Rd $75,000

1.5 kms Starting

Collins Rd Funding – Roads to

Recovery

Gravel Re-Sheets

Southern Zone

Project Budget Cost to date

% Completed

Start / Completion

Date Comments

3LK Rd $30,360

$17,191 20% September

4.8 kms starting 8 kms from Wimmera Hwy -

Gellatlys Rd Funding – Roads to

Recovery

Areegra Exchange Rd $81,972

$1,977

3.2 kms starting 1.6 kms from Borung Hwy –

Watchem Warracknabeal Rd


Bryntirion Rd $21,657

1.07 kms starting at

Stawell Warracknabeal Rd

Burrum Lawler Rd $40,480

3.25 kms starting 7.8 kms from

Minyip Rich Avon Rd Funding – Roads to

Recovery

Childs Rd $22,272

2.5 kms

starting at Sheep Hills Minyip Rd

Daveys Rd $22,998

1.01 kms starting

8.7 kms from Donald Murtoa Rd –

Yarriambiack Creek

Delahuntys Rd $26,919

1.33 kms starting at Wimmera Hwy

Donald Laen Rd $20,416

1.2 kms starting

1.24 kms from Flett Rd



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Jung Rec Reserve Rd $7,084


Donald Murtoa Rd

Lawler Rd $64,870

3 segments totalling 3.2 kms

starting 3.6 kms from end of seal


Mellis Rd $27,840

1.5 kms

starting 14.4 kms from Stawell Warracknabeal

Rd – Rupanyup Rd

Niewands Rd $26,716

2 segments totalling 1.415 kms

starting 1.6 kms from Minyip Coromby Rd –

Church Rd

Nitschke Rd $18,560

1 km

starting 1.63 kms from Mellis Rd

Perris Rd $9,280

$8,627 100% September 500 metres

starting from Cannum Five Chain Rd (heading

north)

Thompsons Rd $13,549



Areegra Exchange Rd – Shire Boundary

V Matthews Rd $40,480

2.9 kms

starting at Wimmera Hwy

Watchem Carron Rd $48,576

1.92 kms starting 750 metres from

Borung Hwy Funding – Roads to

Recovery Gravel Re-sheets

Northern Zone


date % Completed Start /

Completion Date

Comments

Centre Hill Rd $9,030 $13,016 30% August 420 metres

Starting 11 kms from Hopetoun Sea Lake Rd

– Hollands Rd

Cummings Rd $27,606 1.07 kms starting at

Patchewollock Sea Lake Rd – Baring Rd

Daldee Rd $5,939 320 metres

starting 5.11 kms from Long Rd – Cozens Ln

Darts Rd $20,787 1.12 kms starting at Henty Hwy

Ellam Willenabrina

Rd $26,448

1.14 kms Starting 3.35 kms from

Warracknabeal Rainbow Rd – Geodetic

Rd

Glenore Rd $17,200 $11,030 100% July / August 1 km



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Goads Rd $19,488 1.05 kms starting at Henty Hwy

Goyura East Rd $21,500

1 km starting 15.57 kms from

Henty Hwy – Shire Boundary

Goyura East School Bus

Route $17,200

1 km starting 14.9 kms from

Henty Hwy

Hatcher Anderson Rd $11,524


Sunraysia Hwy

Hopevale Rd $30,960

1.8 kms Starting 1.45 kms from Hopetoun Rainbow Rd

– Gaalanungah Rd Funding – Roads to

Recovery

Kinkora Rd $41,968


Windy Ridge Rd – Hogans Rd


Langleys Rd $9,094 490 metres starting at Averys Rd

Lascelles North Rd $57,190 $25,649 100% August /

August

2.66 kms starting 5.52 kms from Sea Lake Lascelles Rd – Gama Sea Lake Rd Funding – Roads to

Recovery

Lewis Rd $23,942 1.29 kms

starting 1.78 kms from Lah Angle Rd

Pearce & Barbary Rd $26,316 $19,940 100% September/

September 1.53 kms

starting at Sunraysia Hwy

Phitzner Eys Rd $34,744 $14,343 100% September/

September

2.02 kms starting 2.6 kms from Hopetoun Yaapeet Rd

– Glenore Rd Funding – Roads to

Recovery

Power Line Rd $16,704 900 metres

starting 4.06 kms from Jeparit Warracknabeal

Rd

Quinanes Rd $33,325

1.55 kms starting 1.31 kms from Patchewollock Tempy Rd – View Point Rd Funding – Roads to

Recovery

Rickards Rd $10,836 630 metres

starting 5.11 kms from Galaquil East Rd

Rickards Rd $6,880 400 metres

starting 6.87 kms from Galaquil East Rd – Birchip Rainbow Rd

Robins Rd $5,848 $6,695 100% August/ August

340 metres starting from Henty



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Hwy – end

Rosebery Rainbow Rd $17,845

830 metres starting 28.8 kms from Henty Hwy – Sluggets

Rd

Shearing Shed Rd $9,288 $11,544 100% July/July

540 metres starting 1.62 kms from

Patchewollock Sea Lake Rd

Turriff East Rd $34,615 $34,423 100% July/July


Sunraysia Hwy – Shearing Shed Rd


Two Mile Rd $25,800 100% August / August 1.5 kms

Windy Ridge Rd $55,470


Henty Hwy Funding – Roads to

Recovery

Wirrbibial Rd $23,564

1.37 kms

starting at Cambacanya Rd

Yaapeet West Rd $31,992

1.86 kms Starting 2.52 kms from Yaapeet Kenmare Rd –

Lake Albacutya Park

Yarto Speed Rd $22,360

1.3 kms Starting 8.25 kms from

Patchewollock Sea Lake Rd

Rehabs

Southern Zone


% Completed Start /

Completion Date

Comments

Banyena Pimpinio Rd $483,748

$16,965

20% September

1.5 kms starting V Schultz Rd

heading west Renew 6.6m Seal Funding - Fixing Country Roads

Burrum North Rd $423,430

$2,539

1.6 kms starting 1 km from

Wimmera Hwy Renew 4m Seal Funding - Fixing Country Roads

Minyip Dimboola Rd $437,000

$2,600

1.5 kms starting Huebners Rd –

Glovers Rd Renew 6.6m Seal Funding – Heavy

Vehicle Safety Northern Zone



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Yaapeet Kenmare Rd $348,738

$99,738

100% August


Cowan St Renew 4m Seal Funding - Fixing Country Roads

Hopetoun Yaapeet Rd $385,480

$800

1 km Renew 6.6m Seal

starting Hopevale Rd towards Hopetoun Funding - Fixing Country Roads

Lah West Rd $330,338

1.5 kms starting Witneys Rd

heading east Renew 4m Seal Funding - Fixing Country Roads

Beyal Rd $342,988

2 kms starting Taylor Rd

heading north Renew 4m Seal Funding - Fixing Country Roads

Urban Construction

Southern Zone


% Completed Start /

Completion Date

Comments

Asquith Res Warracknabeal $10,000

60m Cul-d-Sac

Foundry St Minyip $74,750


250 metres End of Seal – Wimmera St


Hamilton / Breen St Murtoa

$24,000

20 metres Intersection

Taylor St Rupanyup $65,750

$8,174 20% August

255 metres Wood St – Walter St Funding – Roads to

Recovery

Grain Corp Warracknabeal $50,000

100 metres Henty Hwy Entrance Funding – Roads to

Recovery Warracknabeal

Aerodrome $20,000

50m Parking area

Northern Zone

Cronomby Tanks Rd

Woomelang $149,500

410 metres in between Hopetoun

Sea Lake Rd – Sunraysia Hwy


Cutya Lane Hopetoun $20,000

Rehabilitate and seal



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Lascelles / Hopetoun St

Beulah $12,000

10 metres

Intersection

Yarrack Lane Hopetoun $20,000

Rehabilitate and seal

Other works:

Kerb and footpath tender has closed.

Stabilisation works about to be advertised.

Sealing work ready to commence, prep work complete, except areas that require stabilisation.

Town maintenance, mowing etc.

Prime mover tipper tender closed. Recommendation: The Capital Works Program 2019/2020 October be received.

Resolution

Moved Cr C Heintze Seconded Cr K Zanker

That the recommendation be adopted Carried

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13.4 Gardiner Street – Onsite Wastewater Management - Prepared by Tim Rose Discussion A number of allotments in Gardiner Street, Warracknabeal are being developed and require appropriate management of all onsite wastewater. These parcels of land are located within GWM Water’s defined sewer district. In general terms, a location within this district requires owners to connect to the reticulated/mains sewer. Sewerage connection for these particular Gardiner Street properties is complicated due to the location of existing GWM Water infrastructure, other underground infrastructure in place and the need for easements. Investigations have revealed that the cost of connecting these allotments to the sewer main will be approximately $45,000. Within the sewer district, GWM Water has the power to require land owners to connect to the sewer main under s.147 Water Act 1989. However, in this case GWM Water has not required owners to connect. As a result, Council must decide how the wastewater is to be managed. Council has the delegated authority for the management of onsite wastewater systems under the Environment Protection Act 1970. Due to the location of the allotments inside the sewer district, Council is prohibited from allowing any onsite disposal of domestic waste. Therefore, Council must decide whether to require land owners to connect to the sewer or devise an alternative option, such as a holding tank, that does not dispose of any waste onsite. The Victorian Code of Practice – Onsite Wastewater Management considers septic holding tanks as alternative of last resort. The Code identifies that this option is often not financially sustainable in the long-term. Community Considerations There are considerations in balancing the needs of the communities to ensure services such as the treatment of wastewater against the financial sustainability of low risk development. There is also the potential that an alternate solution in a sewer area could set a precedent, The buildings required planning permits which were publically exhibited through a notice period. Environmental Considerations In the event that a septic holding tank is permitted, there is the minor potential for waste overflow to occur and cause localised environmental contamination.

Financial and Risk Considerations The primary consideration in this matter is the connection costs between the existing sewer infrastructure and the Gardiner Street allotments. The public health risk presented by a holding tank is considered to be low.

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Recommendation The option of ‘best regulatory practice’ in this matter is one that presents the lowest risk to the community and the environment for the long-term. For this reason, the Council Officer recommendation is that Council requires land owners to undertake works that will enable connection to the town’s reticulated sewerage system. Alternative Option In the event that Council allows the installation of a septic holding tank at these properties, the permit approval process should be subject to the following conditions:

1. The tank must comply with AS/NZS 1546.1;

2. The tank must have a minimum capacity of 1,200 litres or more;

3. The system must be fitted with an alarm that alerts owners when the tank capacity reaches 75%. Ideally, the system should have the ability to alert owners via a text message to their mobile phone.

4. The tank must be pumped out as required or at six monthly intervals, whichever

comes first.

5. Each owner should enter into an agreement with a licensed waste removal contractor that discharges tank contents into an approved GWM Water connection point.

Resolution

Moved Cr T Hamilton Seconded Cr K Zanker

That the alternative option be adopted Carried

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13.5 Proposed Extension on Kerbside Contract Discussion Council’s existing five (5) year garbage collection contract with Wimmera Mallee Waste (Mick Parry) which commenced on the 1st July, 2015 is due to end on 30th June 2020. The existing contract documentation has a two (2) year extension option clause included in the contract specification. We have been extremely pleased with the service provided by Wimmera Mallee Waste. The company has always been very receptive to any changes or requests that have been forthcoming from Council. More recently during the recycling collection disruption, Wimmera Mallee Waste has worked closely with Council to find alternative disposal solutions and absorbed significant costs to ensure continuity of service. Recent discussions with Wimmera Mallee Waste have established that the kerbside truck currently utilised in Yarriambiack Shire Council is in urgent need of replacement. Yarriambiack Shire Council mechanic staff have inspected the vehicle and determined replacement is required as matter of concern. Given the comparable and competitive cost of the service, continued quality service and need for capital replacement investment security of the service provider, it is recommended to Council that we enact the two year extension provision in the contract terms. In order to enact the extension of the kerbside collection clause in the contract, a minimum notice period prior to the end of the contract is required, being three months. This decision is being brought to Council earlier to provide, if approved, certainty to the provider. Community Considerations There has been no community consultation in relation to the proposed extension to the kerbside waste contract. The original tender was awarded in 2015 and was a full public tender. According to our Customer request management system which has a number of limitations, we have minimal requests for service in relation to waste and no recorded complaints. Wimmera Mallee Waste is an organisation based in the region and continues to support the community through event sponsorship and employment opportunities. Environmental Considerations The waste industry continues to be a volatile market with Council like many other Councils experiencing significant disruption in the recycling component of waste collection. This extension is in relation to kerbside general waste. As more information becomes available from the State government in relation to the waste industry future for the state, Council is well placed to adjust to those potential changes and impacts.

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Financial and Risk Considerations The kerbside collection cost has remained steady and the extension under the current conditions will see the per bin lift continue to increase by CPI. The risk considerations include the potential for non inclusion in regional collaboration on waste procurement and potential benefits that may bring. The regional procurement process for kerbside general and recycling waste has currently been put on hold as the government prepares its new waste policy for the future. Recommendation That Council extends Contract C196/2015 being the Kerbside Garbage Collection Service with Wimmera Mallee Waste, for a further two (2) years until 30th June 2022 under the same conditions as detailed in the original contract agreement. Resolution

Moved Cr H Ballentine Seconded Cr J Wise


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13.6 Road Asset Management Plan 2019-2023 – Prepared by Pradip Bhujel Discussion: The aim of the Yarriambiack Shire Council Road Asset Management Plan is to provide a framework to detail and examine an existing road infrastructure management practices, and form the basis of an improvement program to progressively meet identified deficiencies in the plan. On the Road Asset Management Plan, there are two factors to identify cost for the road asset infrastructure service.

The replacement cost is developed on the basis of the average cost over the life cycle of the asset used, and

The total maintenance and capital renewal expenditure required to deliver existing service levels on the road asset.

The replacement cost to provide the road asset infrastructure service is estimated at $9,200,000 per annum. The total current average maintenance expenditure to maintain the road asset infrastructure service at $2,966,644 per annum. For the future demand, factors influencing growth or decline of road asset demand are traffic trends, increasing truck mass, rural population, gravel availability, decline of rural railways and residential development. The council’s will regularly monitor these trends and will develop actions plan to achieve strategic objectives set on the demand. Road infrastructure assets will be maintained in a reasonably usable condition. Defects found on roads or reported via Council’s CRMs will be undertaken as maintenance activities and resolved by Council’s operational teams. Council’s design and asset management teams administer the asset management systems, determine strategic outcomes, develop operational works programs and produce designs, specifications and standards. Community considerations: Each year Council schedules meetings with community representatives from the various towns in the Shire. Council is usually represented by Councillors and a number of senior staff. The meetings are an opportunity for Council to inform the representatives of Council’s works and services and also an important opportunity for the community representatives to advise Council of areas of concern in their community. Matters relating to roads and footpaths are often discussed and input from these meetings is considered when forming policies and programs. Environmental considerations: There are no direct environmental considerations to consider.

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Financial and Risk Considerations: The Road Asset Management Plan identifies risk associated with the road network. To control the potential hazard, Council have inspected each category of road as described in the Road management plan and will address in relevant program. Allocation of funding to meet the Council Long Term Financial Plan and Annual Budget is the key challenge from the financial prospective viewpoints. To meet such a program, Council will be seeking external funding in each area of work under the intervention level. The redistribution of available funding between annual infrastructure program categories may also occur during the development of the Annual Budget. Recommendation: That Council adopt the Road Asset Management Plan as presented. Resolution

Moved Cr J Wise Seconded Cr K Zanker


71

Yarriambiack Shire Council Part B – Roads Asset Management Plan

1


ROADS ASSET MANAGEMENT PLAN

YEAR 2019-2023

Amendment Register

Document type Document Status Policy Owner Adopted Date Next Review Date

Strategic document Draft Technical Services Department

23/10/2019 30/10/2023

Approved By Chief Executive Officer

File location:


2

Revisions and Adoption Schedule

Revision Number

Date Version/Changes

1.0 August 2011 First Edition

1.1 July 2013 Second Edition, Drafted

1.2 October

2019

Review Road Asset Management Plan as per Council’s four

year Action Plan

Linked the plan to Council’s Vision, Mission, Goals & Objectives

Asset functional hierarchy is defined

Summarised the asset condition for all sealed pavement, kerb

and channel, formation, shoulders, traffic control, sealed

surface, unsealed pavement, valuations and quantities in the

Road Management Plan

Updated the useful life of the road formations

Added the Road Hierarchy classification by traffic use

Updated factors influencing growth or decline of asset demand

Tabled risk identification for both roads and kerb and channel

Restructured current issues for assets in the plan

Asset condition rating reviewed to match with the new asset

management system

Defect types were updated for roads and kerb and channel assets

Developed each assets class with unit rates

Documented external funding sources


3

CONTENTS

Amendment Register ............................................................................................................ 1

EXECUTIVE SUMMARY .......................................................................................................... 6

1 INTRODUCTION .............................................................................................................. 7

1.1 Background ............................................................................................................. 7

1.1.1 Plan Format ...................................................................................................... 7

1.1.2 Relationship with Other Planning Documents................................................... 7

1.1.3 Infrastructure Assets Included in the Plan ........................................................ 7

1.1.4 Assets Not Included in this Plan ........................................................................ 8

1.1.4.1 Boundary Roads ........................................................................................ 8

1.1.4.2 Arterial Roads ............................................................................................ 8

1.1.5 Key Stakeholders in the Plan............................................................................. 9

1.1.6 Asset Responsibility ........................................................................................ 10

1.1.6.1 Works on Roads by other Parties ............................................................. 10

1.2 Goals & Objectives of Asset Ownership ................................................................. 11

1.2.1 Links to Organisation Vision, Mission, Goals & Objectives .............................. 11

1.2.2 Acronyms ....................................................................................................... 11

2 LEVELS OF SERVICE ....................................................................................................... 12

2.1 Community Engagement and Expectations ............................................................ 12

2.1.1 Background and Customer Engagement Undertaken...................................... 12

2.1.1.1 Relevant Community Satisfaction Survey................................................. 12

2.1.1.2 Community Engagement ......................................................................... 12

2.1.1.3 Community Engagement Plan ................................................................. 15

2.1.2 Details of How Engagement Translates into Levels of Service ......................... 16

2.2 Legislative Requirements ....................................................................................... 16

2.3 Current Levels of Service ....................................................................................... 17

2.3.1 Asset Functional Hierarchy ............................................................................. 17

2.3.2 Community and Technical Service Levels ........................................................ 20

3 FUTURE DEMAND ........................................................................................................ 22

3.1 Demand Forecast and Management Plan .............................................................. 22

4 RISK MANAGEMENT .................................................................................................... 23

4.1 Hazard Identification ............................................................................................. 23

4.2 Asset Criticality ...................................................................................................... 25

4.2.1 Critical Assets ................................................................................................. 25

4.2.1.1 List of Critical Assets ................................................................................ 25

4.2.2 High Risk Assets .............................................................................................. 25

5 LIFECYCLE MANAGEMENT PLANS ................................................................................ 26

5.1 Physical Parameters .............................................................................................. 26


4

5.1.1 Current Issues................................................................................................. 26

5.1.2 Characteristics of roads .................................................................................. 26

5.1.3 Asset Quantities ............................................................................................. 28

5.2 Asset Capacity/Performance.................................................................................. 29

5.2.1 Assets Under-Capacity .................................................................................... 29

5.2.1.1 Rural Infrastructure ................................................................................. 29

5.2.1.2 Urban Infrastructure ............................................................................... 29

5.3 Asset Condition ..................................................................................................... 30

5.3.1 Condition Monitoring - Asset Condition Survey Frequency & Responsibility ... 30

5.3.2 Condition Rating ............................................................................................. 30

5.3.3 Asset Useful Lives & Intervention Level & Basis for Adopting Useful Lives ...... 34

5.3.4 Historical Asset Condition ............................................................................... 35

5.3.4.1 Pavements .............................................................................................. 35

5.3.4.2 Sealed Surfaces ....................................................................................... 36

5.3.4.3 Unsealed Roads ....................................................................................... 37

5.3.4.4 Kerb & Channel ....................................................................................... 38

5.3.5 Age Profile ...................................................................................................... 38

5.4 Asset Valuations .................................................................................................... 39

5.4.1 Total Asset Valuation ...................................................................................... 39

5.5 Routine Maintenance Plan .................................................................................... 40

5.5.1 Defect Inspections .......................................................................................... 41

5.5.2 Prioritisation of Maintenance Works .............................................................. 41

5.5.2.1 Routine Maintenance Program: ............................................................... 41

5.5.2.2 Reseal Preparation Program .................................................................... 41

5.5.2.3 Periodic Maintenance ............................................................................. 41

Works are completed under a combination of in-house and external contractors. ........... 41

5.5.3 Defect Response Times................................................................................... 42

5.5.4 Standards and Specifications .......................................................................... 42

Intervention Levels: ............................................................................................................ 42

5.5.5 Basis for Future Maintenance Costs................................................................ 42

5.6 Renewal Plan ......................................................................................................... 43

5.6.1 Renewal Capital Works Program .................................................................... 43

5.6.2 Renewal Priority Ranking ................................................................................ 44

5.6.2.1 Rural (Non K&C) Sealed Pavement Rehabilitation .................................... 44

5.6.2.2 Urban (K&C) Sealed Pavement Rehabilitation.......................................... 44

5.6.2.3 Bituminous Reseals ................................................................................. 44

5.6.2.4 Gravel Resheet Program .......................................................................... 44

5.6.2.5 K&C Rehabilitation .................................................................................. 44

5.6.3 Treatment Options ......................................................................................... 45

5.6.4 Basis for Future Renewal Costs ....................................................................... 47

5.6.4.1 Renewal Modelling - Renewal Rates ........................................................ 47

5.6.4.2 Renewal Demand and Renewal Gap ........................................................ 47

5.6.4.3 Proposed Renewal Funding Solution ....................................................... 47


5

5.7 New and Upgrade Plan .......................................................................................... 47

5.7.1 New and Upgrade Programs Identified in this Plan ......................................... 47

5.7.2 Future New and Upgrade Costs ...................................................................... 48

5.8 Operations Plan ..................................................................................................... 48

5.8.1 Current Operations Programs ......................................................................... 48

5.9 Disposal Plan ......................................................................................................... 49

5.9.1 Forecast Disposal of Assets ............................................................................. 49

5.9.2 Replacement of Assets ................................................................................... 49

6 FINANCIAL PLAN .......................................................................................................... 49

6.1 Financial Statements and Projections .................................................................... 49

6.2 Funding Strategy ................................................................................................... 49

6.2.1 External funding ............................................................................................. 50

6.2.2 Commitment of capital works funding ............................................................ 50

6.2.3 Amended Financial Projections....................................................................... 50

6.3 Key Assumptions Made in the Financial Forecast ................................................... 50

6.3.1 Accuracy of the Information ........................................................................... 50

7 ASSET MANAGEMENT PRACTICES................................................................................ 51

7.1 Asset Management Systems .................................................................................. 51

7.1.1 Asset Inventory Information Recorded ........................................................... 51

7.2 Standards & Guidelines ......................................................................................... 52

7.2.1 Design Standards ............................................................................................ 52

7.2.2 Urban Road Standards .................................................................................... 52

7.2.3 Rural Road Standards ..................................................................................... 52

8 PLAN IMPROVEMENTS AND MONITORING ................................................................. 54

8.1 Improvement Program .......................................................................................... 54

9 REFERENCES ................................................................................................................. 54

10 APPENDICES ................................................................................................................. 55

Appendix 1 .......................................................................................................................... 56

Community Satisfaction Survey Results ............................................................................... 56

Appendix 2 .......................................................................................................................... 57

Financial Projections ............................................................................................................ 57


6

EXECUTIVE SUMMARY The Road Asset Management Plan sets out the Yarriambiack Shire Council’s plan for its road assets for the period 2019-2023 and records the Council’s plans for the maintenance of the road asset. The ‘road asset’ is comprised of urban sealed and unsealed roads, rural sealed and unsealed roads, kerb and channel, car parks, road furniture, vegetation and aerodromes. This plan is consistent with the Council’s corporate approach to asset management. The main purpose of the plan is to:

support strategies for investment in road asset groups

define the appropriate levels of service

assist Council in determining priorities for the maintenance, renewal, upgrade or new construction of roads.

The adoption of this plan predicts a required expenditure effort of $5,000,000 per annum averaged over a 10 year plan for new, upgrade and renewal capital works on roads.


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1 INTRODUCTION

1.1 Background

1.1.1 Plan Format

This plan is part of Council’s overall asset management plan as described below:

Part A – General Information: Background or information common to all assets

Part B – Roads

Part C – Bridges & Major Culverts

Part D – Buildings & Other Structures

Part E – Footpaths

Part F – Drainage

Part G – Recreation & Open Space

1.1.2 Relationship with Other Planning Documents

The following documents have a direct relationship with this plan:

Road Management Plan

Road Hierarchy

Road Register

Boundary Roads Agreements

Road Safety Strategy

Roadside Management Strategy

Municipal Fire Prevention Plan

Operational Responsibility for Public Roads Code of Practice

Evaluation of Sealed Roads Policy

1.1.3 Infrastructure Assets Included in the Plan

Assets included in this plan are (this table is a directly extracted from Part A – General Information):

Asset Category Assets Component Assets Included

Urban sealed roads

Urban sealed pavement Car park, aerodrome pavements

Urban sealed surface Car park, aerodrome seals

Kerb & channel

Rural sealed roads

Road formation Table drains, rural roadside vegetation

Rural sealed pavement Minor culverts

Shoulders

Unsealed roads

Road formation Table drains, rural roadside vegetation

Rural sealed surface

Unsealed road pavement

Traffic control/road related infrastructure

Traffic control / road related infrastructure

Signs, rails, linemarking, rail crossings

Table 1 Infrastructure Assets Included in the Plan

Included in this plan are:

Internal access roads within recreation reserves and parks and gardens

Aerodrome access roads, taxi-ways and runways.


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1.1.4 Assets Not Included in this Plan

Assets specifically excluded from this plan are structures located on:

Boundary roads allocated to the adjoining municipality. However, in some instances the agreements allow for cost sharing of specified capital works on the roads. Such works will only be carried out after prior agreement of the two municipalities concerned

Arterial roads – These are roads that are declared such under section 14 of the Road Management Act 2004. They were previously known as either State Highways or Main Roads. Arterial roads perform a regional link function and as such, they usually traverse more than one municipality

Crown land

Rail crossings and approaches (under VicRoads management)

Utility services

Private vehicle crossings/driveways: The portion of a vehicle crossing being the channel part of the kerb and channel, infill between the lay back and the footpath and the infill between the footpath and the property line is excluded from this plan

Private overhanging vegetation

Nature strips

1.1.4.1 Boundary Roads

The road network of Yarriambiack Shire connects to the networks of the five adjoining municipalities listed below:

Buloke Shire Council

Hindmarsh Shire Council

Horsham Rural City Council

Mildura Rural City Council

Northern Grampians Shire Council. Yarriambiack Shire has negotiated agreements with the Hindmarsh and Northern Grampians Shire Councils as to the management of assets that lie on the Shire Boundary. It is anticipated that agreements will be negotiated with the other three municipalities in the future. Management of each section of road has been allocated either to Yarriambiack Shire or to the adjoining municipality. Each municipality is then responsible for managing all functions of the roads allocated to it. The agreements allow for cost sharing of specified capital works on the roads. Such works will only be carried out after prior agreement of the two municipalities concerned, usually in the year prior to the works being undertaken. Council is also in the process of negotiating an agreement with Horsham Rural City Council to allocate responsibility for eight bridges and culverts over the Wimmera River and Yarriambiack Creek where these streams form the boundary between the municipalities.

1.1.4.2 Arterial Roads

A number of “Arterial Roads” are located within Yarriambiack Shire. These roads are declared such under section 14 of the Road Management Act 2004. They were previously known as either State Highways or Main Roads. Arterial Roads perform a regional link function and as such, they usually traverse more than one municipality.


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Arterial roads that traverse Yarriambiack Shire are:

Borung Highway Henty Highway Sunraysia Highway Wimmera Highway Birchip Rainbow Road Donald Murtoa Road Hopetoun Rainbow Road Hopetoun Sea Lake Road Hopetoun Walpeup Road Horsham Kalkee Road Horsham Minyip Road Jeparit Warracknabeal Road Murtoa Glenorchy Road Patchewollock Sea Lake Road Stawell Warracknabeal Road Warracknabeal Birchip Road Warracknabeal Rainbow Road

In rural areas, the Arterial Roads are managed by VicRoads. However, where these roads pass through a built up area there is often a shared responsibility between VicRoads and Council for the management and maintenance of the assets on the road reserve. The limit of this responsibility is usually, but not necessarily, the defined 60 km per hour zone. In general terms, in built up areas, VicRoads accepts responsibility for the central traffic lanes and shoulders from back of kerb to back of kerb, or, if there are no kerbs, between drainage lines. Council is responsible for the balance of the road reserve including footpaths and service roads. Council also accepts additional responsibility for certain other assets in the built up areas. A detailed agreement between VicRoads and Council for demarcation of these responsibilities has been negotiated based on the Code of Practice for Operational Responsibility for Public Roads. Assets which are the responsibility of VicRoads are not the subject of this RAMP. Assets not included in this plan are also described in Council’s Road Management Plan.

1.1.5 Key Stakeholders in the Plan

Stakeholders in this AMP and their role as either a customer or other interested party are:

Stakeholder Role in this Plan

Private car drivers, cyclists, pedestrians, motorised buggies, etc Customer

Industrial and commercial operators and other transport services Customer

Public Transport services Customer

School Bus services Customer

Bicycle user groups Customer

Road authorities (VicRoads, DELWP) Other interested party

Land Developers Other interested party

Emergency authorities (special use in times of conflict & emergency)

Other interested party

Road Safety organisations Other interested party

Table 2 Key Stakeholders in the Plan


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1.1.6 Asset Responsibility

Council’s Asset and Service Roles and Responsibility Matrix has not been fully developed and has been left as an improvement program. In developing the responsibility matrix, the following points will be considered:-

road asset responsibility; and

involvement in the relevant service delivery related to the assets included in this plan. Council services which utilise the assets included in this plan are:

Road (transport)

Sports facilities

Car parking

Aerodromes

1.1.6.1 Works on Roads by other Parties

Road Reserve Works Permits – Public Utilities Council manages the road reserve areas but utility owners have legal rights of access to open the road to install and maintain their assets. In conjunction with various utilities, Council will work to the “Road Management Act 2004 – Code of Practice – Management of Road and Utility Infrastructure in Road Reserves“ that has been developed to control these works.

Road Reserve Works Permits – Private Companies or Individuals From time to time, private companies or individuals need to excavate in, or bore under a road reserve. Council requires the issue of a permit for such work. Permits when issued incorporate a list of conditions that allow the Shire to control how the work is carried out and to ensure the quality of restoration.

Asset Protection Permit Asset Protection Permits are compulsory prior to the commencement of any building or construction works (including works that do not require a building permit). Works means any work in connection with the construction, renovation, alteration, demolition, relocation or removal of a building, including landscaping, concreting and road construction. An Asset Protection Permit will protect the owner of the site against paying for damage to infrastructure assets that existed prior to the commencement of works. This includes property owners, utility providers, as well as Council infrastructure assets and comprises anything outside the property, including but not limited to, vehicle crossings, footpaths, nature strips, drains and pits, kerb and channel, road pavement, trees, signs, poles and hydrants, etc.


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1.2 Goals & Objectives of Asset Ownership

1.2.1 Links to Organisation Vision, Mission, Goals & Objectives

Council Plan strategies that may influence this plan are:

Document Section Strategic 2017 – 2021 Priorities Key Projects

Council Plan 2017 -

2021

4 – Strategic Objective

Strategic Objective

4 – A planned Future

Continue to seek funding for the upgrade

of the aerodrome pavement in Hopetoun and Warracknabeal

Widening and upgrade works of Hopetoun Yaapeet and Dimboola St Arnaud Roads

Develop and implement asset management plans for all nominated asset groups to assist with long term financial and asset management planning and legislative requirements (involve the community in the process)

Banyena Pimpinio Road Burrum North Road

Minyip Dimboola Road Yaapeet Kenmare Road Hopetoun Yaapeet Road

Lah West Road Beyal Road

Table 3 Council Plan Strategies

1.2.2 Acronyms

Acronyms used in this plan are defined in the table below:

Acronym Meaning

RAMP Road Asset Management Plan

vpd Vehicles Per Day

RMP Council’s Road Management Plan

K & C Kerb and Channel

HML Higher Mass Limits

RMP Road Management Plan

AADT Annual Average Daily Traffic

DELWP Department of Environment, Land, Water and Planning

IDM Infrastructure Design Manual Table 4 Acronym


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2 LEVELS OF SERVICE

2.1 Community Engagement and Expectations

2.1.1 Background and Customer Engagement Undertaken

Road assets serve the community and enable:

Movement of people and goods

Access to properties

Provision for non-vehicular users (pedestrians and cyclists)

Provision of parking space

Use of transport corridors for service provision (water supply, wastewater, communications and energy)

Levels of service are described by:

Indicators derived from customer needs

Performance measures

Targets Service levels are expressed as: Community levels of service: relates to what the customer needs from the service in terms of customer satisfaction and the direct effect on the customer. These are developed and documented in the relevant service plan. Technical levels of service: relates to any key, ‘non-negotiable’ technical requirements relating directly to the performance of the asset.

2.1.1.1 Relevant Community Satisfaction Survey

The results of the Community Satisfaction Survey that refer to assets included in this plan are provided in the Appendices.

2.1.1.2 Community Engagement

Community engagement undertaken by Council includes:

Audience/Technique

Customer requests

Community satisfaction survey

Community Building projects

Community Consultation Meetings in each town

Display, feedback opportunity at Field Days

Municipal Health Plan Survey

Council’s Access & Inclusion Plan

Other forums where Councillors and staff interact with the public

Table 5 Community Engagement


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Relevant Community Satisfaction Survey Three of these areas relate to aspects of the road network and results for the last four years are tabulated below. In each of the areas, there has been a steady improvement over time. Yarriambiack Shire Council uses the community satisfaction survey as a performance measure of customer satisfaction and aims for continued improvement in the survey results and in particular in the category of “roads and footpaths”. History of results is included in Appendix 1. Survey to determine funding priorities for local roads and streets In February 2007, Yarriambiack Shire carried out a survey of residents to gauge their opinion on a number of aspects of the network of local roads, streets and footpaths. One copy of the survey was delivered to each household within the Shire. A total of 3,214 surveys were sent out and there were 1,050 replies, a return of 32.6%.

The survey produced a large amount of information, which assisted in the management of the road and street assets. It confirmed the focus and direction of several existing works programs and identified some further priorities that Council needed to consider. Primary improvements that respondents to the 2007 survey would like to see are:

Local Roads and footpaths

1 Improve/Fix/Repair uneven surface of footpaths 2 More frequent/better resurfacing of roads

3 Improve standard of un-sealed roads (loose gravel, corrugations, dust) 4 Improve/More frequent grading etc of un-sealed roads.

Appearance of Public areas 1 More frequent/better street cleaning

2 Better maintenance of parks and gardens 3 Better landscaping/design (eg. more colour, more shady trees)

4 More frequent sweeping of leaves.

Traffic Management

1 More parking facilities/capacity 2 More parking facilities adjacent to shopping and business centres

3 Improve road signage – general (parking/speed/road works). Strong responses in the survey also confirmed the following:

need to complete sealing of Longerenong Road

improving the condition of existing footpaths is a high priority

more footpaths needed in many areas

the condition of sealed roads including shoulders is a high priority

More grading of unsealed roads required and improved methods to give improved results. (Increased funding in successive budgets for grading these roads is a continuing strategy in the

Council Plan).


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Significant actions included in the 2019/20 budget as a result of the survey included:

$450,000 budgeted for shoulder resheeting on rural sealed roads; $2,650,000 budgeted for rural

road construction which is up from $1,670,000 in 2018-19. Municipal Public Health Plan Council’s Municipal Public Health Plan addresses how public health risks can be reduced and how opportunities to improve the community’s health and wellbeing can be enhanced. At a local level, Council works particularly closely with the Department Health & Human Services, Rural Northwest Health, West Wimmera Health Service, Wimmera Primary Care Partnership, Women’s Health Grampians, Wimmera Sports Assembly and other relevant stakeholders. Yarriambiack Shire Council’s Access & Inclusion Plan 2017-2021 For the development of the Access and Inclusion Plan, Council worked closely with the Yarriambiack Access and Inclusion working group. The group is comprised of representatives of the Yarriambiack Shire Council, community agencies and individuals. The working group met several times in 2015 to formulate and review the outdated Yarriambiack Access Plan 2010-2014. Surveys were sent to communities across the Shire to get feedback from the community on issues and the current plan. Representatives from the Grampians Disability Advocate and Wimmera Disability Forum visited local disability organizations to hold forums also. The Yarriambiack Shire Council’s Community Services and Development Manager also held community forums in local towns to get feedback. In early 2015, the working group met to review the survey feedback and look at the key issues from the responses. A draft plan was developed and Council and public feedback was sought. The information that was gathered throughout this work went directly into forming the Yarriambiack Shire Council Access and Inclusion Policy Statement and the priority areas and actions that form the Access and Inclusion Action Plan. Other Public Information Forums Each year Council schedules meetings with community representatives from the various towns in the Shire. Council is usually represented by Councillors and a number of senior staff. The meetings are an opportunity for Council to inform the representatives of Council’s works and services and also an important opportunity for the community representatives to advise Council of areas of concern in their community. Matters relating to roads and footpaths are often discussed and input from these meetings is considered when forming policies and programs.


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2.1.1.3 Community Engagement Plan

The community engagement proposed for the assets included in this plan is:

Audience/Technique

Customer requests

Community satisfaction survey

Community Building project

Community Consultations at each town


Survey to determine funding priorities for local roads and streets

Municipal Health Plan Survey


Facebook comments and messages, snap solve it submissions

Table 6 Community Engagement

The outcomes from the engagement process are summarized below:

Audience/ Technique /Date Expectations/comments/outcomes/issues

Draft expectations developed from the Regional Asset Service project

Sealed road provided

Gravel road network provided

K&C provided in urban areas

Provide all weather access in accordance with funding

Provide a safe roads network

Wider seal widths on freight routes on reconstruction

Minimise inconvenience from dust

Provision of serviceable gravel roads

Customer requests Response as required by RMP

Community Satisfaction Survey

More frequent/better resurfacing of roads, Improve standard of un-sealed roads (loose gravel, corrugations, dust), Improve/More frequent grading etc of un-sealed roads

Community Building project Requests are documented and taken into account for forward programs

Community BBQ’s in each town Requests are documented and taken into account for forward programs


Requests are documented and taken into account for forward programs

Survey to determine funding priorities for local roads and streets


Municipal Health Plan Survey Requests are documented and taken into account for forward programs



Table 7 Outcomes of Community Engagement


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2.1.2 Details of How Engagement Translates into Levels of Service

From the engagement process the key customer expectations relating to the assets included in this plan are:

Customer Expectations (outcome of customer engagement)

Sealed road provided

Gravel road network provided

Kerb and Channel provided in urban areas

Provide all weather access


Wider seal widths upon reconstruction for freight routes

Minimise inconvenience from dust

Rough gravel roads

Table 8 Customer Expectations

2.2 Legislative Requirements

Legislation or regulations which affect this plan are:

Road Management Act, 2004

Transport Act 1983

Road Safety Act 1986 (Amended 2004)

Ministerial Code of Practice – Road Management Plans - September 2004

Road Management Act 2004 Code of Practice – Operational Responsibilities for Public Roads - December 2004

Road Management Act 2004 Code of Practice – Management of Road & Utility Infrastructure in Road Reserves – December 2004

Council Local Laws

Roads to Recovery Act 2000

Subdivisions Act 1988

Disability Discrimination Act 1992

Catchment & Land Protection Act 1994

Flora and Fauna Guarantee Act 1988

Environment Protection & Biodiversity Conservation Act 1999

Trades Practices Act 1974

Building Codes


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2.3 Current Levels of Service

2.3.1 Asset Functional Hierarchy

Functional hierarchies applicable to assets included in this plan are:

Asset Class Asset category Asset group Asset Type Asset Sub Type

Infrastructure

Roads

Sealed Roads

Formation

Pavement

Surface Seal Seal Type

Shoulder

Unsealed Roads Formation

Pavement

Road Furniture

Regulatory Speed, stop, give way

Advance warning

Speed, hazard, direction warning advice,

Directional Way finding and street blades

Information Tourism

Traffic Management

Furniture

Bench

Table

Bin

Drink fountain

Culverts

Minor Culvert

Pipe

Box culvert

End wall precast

End wall cast in-situ

Guard rail

No end wall Table 9 Asset Hierarchy

By Importance: Council’s Road Hierarchy attributes a classification to each section of road. The classifications are depicted on maps within Council’s “Road Hierarchy”. The classification is determined after consideration of the function the road performs. Each section of road is given a code that denotes the classification and the existing surface types. The classification of each section of road is shown in tabular form in Council’s “Road Register”.


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The Hierarchy also provides details relating to target construction standards and frequency for safety/defect inspections.

Name Description

Rural Link Provides a link between major townships or the declared road network, or Access to major tourist facilities, industrial and agriculture centres.

Collector

Provides connection between locations and districts, or between Link roads, highways and main roads; or Access to public facilities, minor tourist facilities and industrial centres

Access-Primary

Provides access to occupied, primary residences with no significant through traffic

Access-Secondary

Provides primary access to property only (non-residential).

Access - Minor Provides secondary or minor, occasional farm access to property only

Special Purpose 1

All weather surface for fire access

Special Purpose 2

All weather surface sections or surface decided by Council on an individual basis

Urban Link Provides a link between highways, main roads, suburbs; or Access to major tourist facilities, industrial centres, commercial areas and housing areas

Collector

Provides connection between higher class roads within the township areas; or Access to residential areas, major public facilities, smaller commercial centres, minor tourist facilities and industrial centres,

Access-Primary

Provides primary access to residential, commercial or industrial properties

Access-Secondary

Provides secondary access to residential, commercial or industrial properties

Access - Minor Provides access to unoccupied property with minimal use only

Special Purpose 1

All weather surface for fire access

Special Purpose 2

All weather surface sections or surface decided by Council on an individual basis

Table 10 Asset Functional Hierarchy

Classification for Renewal Forecasting Road Type:

Classification Description

Urban Roads with urban type cross section consisting of seal, kerb and channel and nature strip (speed restricted zones like within 80 km/hr)

Rural Roads with rural type cross section consisting of seal, shoulders and table drains

Table 11 Classification by Urban/Rural Location


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Use (Redefine the classification by traffic use)


High Traffic >5000vpd urban, >100vpd rural

Moderate traffic 500-5000vpd urban, 100-1000vpd rural

Low Traffic <500vpd urban, <100vpd rural

Table 12 Classification by Traffic Use

Note: Traffic classifications have been adopted in line with the Victorian Grants Commission (VGC) reporting framework. Classifications for Grants Commission Road Type:


Kerbed Road Kerb on one or both sides of the road

Un-kerbed Road Roads without kerbs on either side of road

Table 13 Road Types

Strategic Routes


Kerbed Road Strategic Route

Bus route

Road > 500vpd

Road with at least 50 trucks/day

Un-kerbed Strategic Route

Bus route

Road >100vpd with at least 10 trucks/day

Road >100vpd with average grade at least 6%

Road >100vpd in drip or flood irrigated horticultural or agricultural area

Table 14 Strategic Routes

Where: Bus Route: Includes both normal scheduled public transport route as well as special school only

routes Normal scheduled public transport route. Special school only routes.

Truck: Designed to accommodate class 3 to Class 12 vehicles. Classification by Purpose

Classification

Public road

Aerodrome, recreation reserve, park access roads

Aerodrome taxi, runway

Car parks

Private road or driveway

Table 15 Classification by Purpose

Classification by Surface Type

Classification

Sealed

Gravel

Earth

Table 16 Classification by Surface Type


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2.3.2 Community and Technical Service Levels

Current based service levels are:

Service: Transport – Vehicle Access Assets utilised: Urban and rural sealed roads, gravel, natural surface roads

Customer Expectation Service Indicator

Community Levels of Service

Technical Levels of Service

Community Measure

Community Target Technical Measure Technical Target

Rural access to residence and property

Availability Accessibility via all-weather road

Customer requests for road upgrades

No target but use requests in works plans or programme All weather access to dwelling Dry weather access only to property

Road formation Surface type

Link: Formed, drained, sealed Collector: Formed, drained, sealed or gravel Access Primary: Formed, drained, gravel Access Secondary: Earth formation Access Minor: Earth formation

Urban access to residence and property

Availability Accessibility

Customer requests for road upgrades All weather access

No target but use requests in works plans or programme to meet level of service All weather access to dwelling Dry weather access only to property


All weather access roads to township residences will be provided to minimum standard

K&C provided in urban areas

Availability of kerb and channel

Customer requests for kerb and channel

Result of resident survey

Demonstrated need

To resolve a drainage issue, or

Define parking, or

Dimension limitations

Protection of public and property


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Service: Transport – Vehicle Access Assets utilised: Urban and rural sealed roads, gravel, natural surface roads

Customer Expectation Service Indicator

Community Levels of Service

Technical Levels of Service

Community Measure

Community Target Technical Measure Technical Target


Safety & Responsiveness

Reduction in the number of injury vehicle crashes recorded

Downward trend in annual VicRoads Crash Statistics

Regular defect inspections Number of identified defects outside intervention corrected within the response time as defined in the RMP

100% in compliance with RMP

100% in compliance with RMP

Wider seal widths

Amenity and safety

Customer requests for shoulder works, edge drop-offs

No targets but used in developing upgrade programs

Seal width

Rural Link: Two lane width or single lane with appropriate seal widening will often be provided at crests or curves. Collector single lane width with appropriate seal widening will often be provided at crests or curves. Urban Width depends on usage and location of existing assets such as kerb and channel or trees

No inconvenience from dust

Amenity free from dust

Customer requests

No targets but used in developing upgrade programs

Roads inspected and well maintained

100% compliance with RMP

Rough gravel roads

Amenity of the road

Customer requests corrugations

A safe well maintained road to minimise risk

Routine maintenance gravel road grading frequency (times per year)

100% compliance with RMP

Roads graded at frequency specified in RMP

Table 17 Levels of Service Provided by this Plan

Note: When the existing pavement reaches the end of its life, there may be no justification to reconstruct back to a sealed road. Roads at this point will be considered with regard to the Hierarchy and Council's policy for evaluation of sealed roads.


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3 FUTURE DEMAND

3.1 Demand Forecast and Management Plan

Factors influencing growth or decline of asset demand are:

Factor Influencing

Demand Impact on the Service, Cost, Timing

Demand Management Plan: Actions

Traffic Trends

Increased through traffic on local roads resulting in increased maintenance and renewal costs

Monitor: Council has implemented a cyclic traffic count program to ascertain usage trends on all sealed roads

Increasing Truck Mass

Legal axle loads for trucks have steadily increased A recent trend for vehicles with a greater number of axles allows more freight per trip

Reconstruct priority roads to required standards at renewal time

Rural Population

Declining population will not impact on infrastructure requirements greatly as a majority of needs are based around freight movements

Monitor access network to residences and identify roads of potential hierarchy downgrade if occupation ceases

Gravel Availability

Decline in availability of quality gravel from traditional sources increases construction costs

Review construction methods and security of gravel supplies within the shire Explore establishment of new gravel supplies Examine external supplies

Decline of rural railways

Resulting concentration in truck traffic on local roads in the vicinity of central receivable silos increasing road damage Greater reliance being placed on on-farm storage and subsequent transportation to port via the road network

Continue to monitor trends in road condition profiles Work with industry stakeholders to identify priority freight routes

Residential development

No evidence found for new development in Yarriambiack’s townships, therefore impact on road infrastructure is minimal

Plan infrastructure when demand is imminent

Table 18 Factors Influencing Asset Demand


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4 RISK MANAGEMENT

There will be a great variety of possible risks associated with the road network. Some will be manageable and easily attended to; others will require far more resources and may not be able to be rectified in the short term. Some of the more common contributing factors are listed below.

Age of road pavement and degradation over its life

Poor design

Low standard of construction compared to road demand

Bad or inadequate signage

Poor surface condition

Isolated segment of lower standard road than adjacent segments

Lack of, or inadequate maintenance practices

Bad management of on-road works activities

4.1 Hazard Identification

Council’s corporate risk management framework is detailed in the ‘Risk Management’ section of ‘Council’s Asset Management Plan – General Information’.

The majority of risks associated with road management relate to maintenance and operational matters, which are dealt with in Council’s Road Management Plan. The specific aspects for each category of road and their inspection regime are described in clause 5.5.2 of the Yarriambiack Shire Council Road Management Plan. A potential source of harm describing causes and controls measures associated with the assets are listed in the infrastructure risk identification table below:-

Asset at Risk Hazard Cause Main Area of Impact

Controls

Sealed/Unsealed Roads

Potholes Load associated disintegration of the base

Poor quality base material

Moisture entry into granular

Loss of surface material due to stripping, cracking and delamination

Public health and safety

maintain inspection and repair under Road Management Plan

consideration of upgrade (widening) in relevant annual programs

Sealed Roads Deformation – shoving or plastic flow

inadequate pavement thickness

lack of bond between pavement layers

moisture in pavement and or subgrade

inadequate compaction of base material

inadequate asphalt mixes with poor aggregate and/ or binder


maintain inspection and repair under Road Management Plan

consideration of upgrade (widening) in relevant annual programs


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Asset at Risk Hazard Cause Main Area of Impact

Controls

Sealed Roads Edge breaks Erosion of shoulder materials

Growth of vegetation at the edge of the surface seal

Omission of a shoulder resheet following pavement overlay

An inadequate road alignment or sealed pavement width


Addressed under maintenance and in relevant annual programs

Unsealed Roads Scouring Poor drainage system loss of crown or poor pavement shape

Steep longitudinal gradients

High fines content and low strength of pavement materials


Addressed under routine maintenance grading to reform pavement surface and in relevant annual programs

Roads (all) Vehicle accidents

Lack of sight distance due to vegetation or crest

Inadequate width of roads

Insufficient safety barrier


Continue tree trimming processes

Prioritise any road widening requirements

Prioritise remaining barrier installation as recommended in Safety Audit

Table 19 Infrastructure Risk Identification

Kerb and Channel

Asset at Risk Hazard Cause Area of Impact Controls

Kerb and Channel

Ponding Water on road

Road damage from water not flooding

Service delivery Design standards, pit spacing, design flow or slope calculations

Edge drop off Movement of kerb and channel

Separation from asphalt surface



Asphalt overlay procedure

Scraping Scraping due to low vehicles movement

Non-conforming


Procedure for correction of vehicle crossing


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crossing design

Displacement Vertical movement of channel sections



Property water damage

Channel lack of capacity

Misalignment from trees, garbage trucks

Financial Design standards, pit spacing, design flow calculations

Pre-inspection of new development

Street tree selection options appropriate for location

Table 20 Risk Identification

4.2 Asset Criticality

Asset criticality addresses assets that are:

Critical Assets: Assets with a high consequence (impact Major or Catastrophic) of failure define the major impact/catastrophic (e.g. road blocked/closed for few hours/days or no detour is in place)

High Risk Assets: Assets with a high likelihood of failure.

4.2.1 Critical Assets

4.2.1.1 List of Critical Assets

Description Area of Impact Actions to Address

A road that is the only access to an essential service that is impassable for extended periods

Service Delivery

Higher priority in capital works programs

Table 21 Critical Assets

4.2.2 High Risk Assets

No assets have been identified in this category.


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5 LIFECYCLE MANAGEMENT PLANS

5.1 Physical Parameters

5.1.1 Current Issues

Current issues influencing the assets included in this plan are:

Issue Comment

Extent of rural roads Significant investment is required to maintain and renew sealed roads

Extent of low traffic sealed roads Considerable funds are required to renew sealed roads within the network, which provide marginal benefit to the broader community due to very low traffic volumes

Pavement life on low traffic loads Information on the performance of pavements towards the end of their life is limited. This may dramatically alter the expected rehabilitation forecasts, particularly in relation to lightly trafficked or well-constructed roads

Demand to upgrade gravel surfaces to sealed surfaces

When the demand is limited, funding constraints dictate that available resources be preferentially allocated towards renewal as opposed to the upgrade or establishment of new assets

Diverse range of quality and strength of rural sealed pavements

Affects rehabilitation costs, possibly asset life and financial forecasting. High degree of variability across the Shire in respect to investment demand and resource deployment

Table 22 Current Issues of Assets in this Plan

5.1.2 Characteristics of roads

Issue Comment

Pavement life on low traffic roads

Information on the performance of pavements towards the end of their life is limited. This may dramatically alter the expected rehabilitation forecasts, particularly in relation to lightly trafficked or well-constructed roads

Sealed roads

A sealed road consists of three components.

The formation is the road bed on which the road pavement is constructed. It also includes batters and table drains. It is generally shaped from materials occurring naturally on site where the road is constructed.

The pavement is the main load bearing component of the road and is constructed

from imported material. The road shoulder is the section of pavement immediately outside the sealed area.

In the first instance, it is usually constructed of the same material as the pavement and the width is 1.2 to 1.5 metres wide. In this RAMP the road shoulder is considered as part of the pavement.

The seal is a thin impermeable layer that is placed on top of the pavement to keep it dry. The seal does not add any strength to the pavement.


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Issue Comment

Each of these components has independent characteristics and lifecycle and each needs to be considered separately when planning lifecycle management of the road.

Gravel Roads

A gravel road consists of two components.

The formation is the road bed on which the road pavement is constructed. It also includes shoulders, batters and table drains. It is generally shaped from materials occurring naturally on site where the road is constructed.

The pavement is the main load bearing component of the road and is constructed from material carted to the site.

Each of these components has independent characteristics and lifecycle and each needs to be considered separately when planning lifecycle management of the road.

The total length of gravel road in this Shire is currently 1,242 kms. Council, through the formulation of its road management policies including Road Hierarchy, Road Register and Policy for Access to Rural Properties, has identified sections of road that will not be resheeted when the current gravel pavement reaches the end of its life. These roads will, at that time, be reformed as a standard dirt formation and be maintained to the same standard as other dirt formations.

Many of these sections of road were originally constructed to provide access to a farm residence, which either no longer exists, or is no longer occupied. Other sections provided a minor link function in the local area, however, Council has decided there is no longer sufficient need for an all weather road in that location. Roads that are currently gravel and which Council does not intend to resheet can be identified in Council’s Road Register. They have a classification of RA5. For all roads the Road Hierarchy document indicates the standard of road that Council will endeavour to provide. Council’s Road Hierarchy provides direction regarding the standards that Council will endeavour to provide for all local roads for which Council has responsibility The length of gravel roads that Council intends to continue to maintain as Gravel Road is 1,023 kms. The condition data in Council’s asset management system, ‘AssetFinda’, and the modelling for the financial forecasts is based on this length.

Unformed roads

Generally unformed roads are those that have not had any improvements carried out. Often they are just a track on the natural surface. Some may have been “flat graded” but they will not have been graded to form a shape to shed water.

Roads of this type for which Council accepts responsibility are included in Council’s Road Register.

Council has 219 kilometres of this category of road.


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Issue Comment

Formed roads

Formed Roads are those that have been graded into a raised shape to shed water in wet weather.

Grading of these roads is carried out on a needs basis within available resources. Yarriambiack Shire does not nominate specific grading frequencies as road conditions can vary markedly from year to year and season to season due to weather conditions and traffic.

Each time one of these roads is graded, the grading process restores the road to a suitable profile. Generally a light grading during which material is graded back on to the top of the formation to fill wheel ruts and then consolidated is sufficient to achieve this. From time to time it is necessary to rip and reshape the top of the formation to restore the basic profile. These maintenance activities ensure the road never deteriorates to a point where it needs renewal. All costs for maintaining these roads are covered out of the maintenance allocation.

Council has 2,571 kilometres of this category of road.

Creation of new assets in this category is not envisioned.

Kerb & Channel

Because much of the kerb and channel in the municipality was constructed on very flat grades it only needs a minor movement in levels to form a depression that holds water. This has been a major problem in both Minyip and Murtoa where ground movement is common. Lifting of sections of kerb and channel by tree roots is also a common problem. Similar problems exist to a lesser degree in most other towns.

In many cases only short sections a few metres long require replacement, while in other cases it may be necessary to replace a whole block to achieve a satisfactory result.

In some cases where the problem is obviously caused by trees, Council will need to consider tree removal or other treatments to reduce the risk of reoccurrence of the problem after remedial work is carried out.

Table 23 Road Asset Characteristics

5.1.3 Asset Quantities

The current quantity of assets is:

Asset Component Quantity Unit

Urban Sealed Pavement 794,489 sqm

Rural Sealed Pavement 3,728,343 sqm

Sealed Surface Urban 705,334 sqm

Sealed Surface Rural 3,164,087 sqm

Kerb & Channel 81,336 sqm

Unsealed Roads/Pavement 5,399,626 sqm

Table 24 Road Component Quantities

Note: The quantities listed are correct only at the time of the development of this plan. Up to date information is obtained from the asset register.


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5.2 Asset Capacity/Performance

5.2.1 Assets Under-Capacity

5.2.1.1 Rural Infrastructure

Some sections of link roads and collector roads that are currently unsealed and carry significant traffic should be upgraded to sealed surface. This should only be considered for roads that carry a volume of >50 vehicles per day in “normal times” (i.e. outside harvest season or other abnormal event). Sealed roads that carry >100 vehicles per day in “normal times” and are less than 5.4 metres wide should be widened to a minimum width of 6 metres. These are long term goals and it is likely to be many years before the goals are met. If funding remains at current levels, Council may never fully achieve these goals. Generally in rural areas, the extent (not necessarily the condition), of the existing road infrastructure is considered adequate for current needs and because of the general population decline and if properly maintained, will continue to be adequate for the next 20 years.

5.2.1.2 Urban Infrastructure

Urban Infrastructure is known to be deficient in the following areas: A number of township streets do not have a sealed surface, which is justified for the traffic using

the street

Kerb and Channel in a number of streets needs replacement Many streets in built up areas do not have constructed footpaths

Existing footpaths in some streets need major repairs or renewal An east-west bypass from Rainbow Road to the Henty Highway on the north-east side of

Warracknabeal is preferred to allow heavy grain traffic to stay out of the town centre. Identified assets are referred to the New and Upgrade Plan and Financial Summary for consideration in the Long Term New & Upgrade Works Program. Assets which are not achieving the current level of service are listed:

Technical Level of Service Measure

Technical Level of Service Target Current Assets Under-Capacity


Link: Formed, drained, sealed Collector: Formed, drained, sealed or gravel Access Primary: Formed, drained, gravel Access Secondary: Earth formation Access Minor: Earth formation

TBD


Link: N/A Collector: Sealed Access Primary: Sealed Access Secondary: Gravel or earth formation Access Minor: Earth formation

TBD

Table 25 Urban Infrastructure Assets under Capacity


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5.3 Asset Condition

5.3.1 Condition Monitoring - Asset Condition Survey Frequency & Responsibility

Asset Condition Inspections: Council’s Technical Services Department carries out detailed asset condition inspections each year. These inspections assess the overall condition of the asset and will consider factors that are outside the brief of the safety/defect inspection. For example, fine cracks in the surface of a sealed road may not present a risk to road users, but if left untreated will spread and eventually affect the integrity of the road. To enable optimisation of lifecycle costs, the road needs to be treated at the appropriate time.

Data from the Asset Condition Inspections is used in planning capital works programs for works including:

resealing of sealed roads

resheeting of gravel roads

renewal of failed or unsatisfactory sections of sealed roads

renewal or major rehabilitation of kerb and channel

renewal or major rehabilitation of bridges or culverts

construction program. Detailed condition assessments of the gravel roads are also undertaken yearly by the Technical Services Department as indicated in the Road Management Plan. Data from these inspections together with additional information stored in AssetFinda is used to formulate annual gravel resheet programs. Supplementary inspections of selected segments of road including those that have been the subject of a request or complaint are carried out under Council’s ‘Customer Request Management System’ as outlined in the Road Management Plan. Condition surveys are conducting in accordance with the following program:

Survey Name Frequency Responsibility Dates Previously

Completed

Sealed Roads

Refer to Road Management Plan Asset Engineer

2018

Gravel Roads 2018

Kerb and Channel 2018 Table 26 Condition Surveys Frequency

5.3.2 Condition Rating

The criteria and methodology for determining condition is:

Grade Condition Description Extent of defects Required Actions

1

Very Good Sound physical condition. Insignificant deterioration. No major works requires for next 20 years or more

0% (> 100mm gravel

depth)

Nil

2 Good Acceptable physical condition, minor deterioration, minor defects evident,

<15% (81-100mm

gravel depth)

Minor maintenance


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negligible failure risk and works required 15 years plus

3 Fair Minor components or isolated sections of the asset need replacement or repair, moderate increase of pavement roughness, major replacement likely in between 5 to 15 years.

15% to 25% (51-80mm gravel

depth)

Significant maintenance

4 Poor Significant defects present and serious deterioration, works required between 2 to 5 years

25% to 50% (20-50mm gravel

depth)

Significant maintenance and part renewal/replacement

5 Very Poor Large increase in pavement roughness, need to replace most of asset, major works required

More than 50% (< 20mm gravel

depth)

Complete renewal/replacement

Table 27 Condition Rating

Condition Category and Severity – Sealed Roads:

Condition categories to be assessed for sealed roads Description of defects

Reference

Potholes As per RMP

Edge Breaks As per RMP

Cracking (longitudinal and horizontal) Extent

Crocodile cracking Extent

Longitudinal Deformation – Undulations and heave Extent

Deformation rutting As per RMP

Deformation – Shoving, Plastic Flow Extent Table 28 Condition categories to be assessed for sealed roads

Condition Category and Severity – Unsealed Roads:

Condition categories to be assessed for unsealed roads Description of defects

Reference

Potholes (Extent)

Potholes with diameter <300mm and or depth >50 + <100mm

Potholes > 300mm diameter >100mm

Roughness

Comfortable drive speed >90km/hr Rating 1






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Deformation Corrugation starting

Gravel Depth See table 23

Loss of road profile Extent less than 3%

Scouring Extent Table 29 Condition category for unsealed road

Kerb and Channel

Asset Type

Condition Rating

Severity

Defects Types

Cracking Stepping Ponding Spalling Rotational Displacement/Sunken bay

Kerb and Channel

1 As New As New As New As New As New

2 Good condition

Good condition

Good condition

Good condition

Good condition

3 Minor Cracks are 3-5mm wide

Stepping 20-50mm

250-500mm in length

Displacement between lip & pavement 20-50mm

<50mm dia

4 Significant 500-750mm in length

50mm – 300mm dia

5 Major Cracks are >5mm wide

Stepping >50mm

>750mm in length

Displacement between lip & pavement >50mm

>300mm dia

Table 30 Condition rating for Kerb and Channel

Current Asset Condition The latest condition inspections are summarised in the following table:

Asset Component Inspected by

Last Inspection (Moloney Asset

Management System)

Previous Inspection

Extent of latest inspections

Sealed pavements

AssetFinda

June 2010 June 2018 100%

Unsealed pavements

June 2010 June 2018 100%

Sealed surface June 2010 June 2018 100%

Road furniture June 2010 June 2017 50%

Kerb and channel June 2010 June 2016 75%

Table 31 Current Asset Condition


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0

5

10

15

20

25

30

35

40

45

Condition 1 Condition 2 Condition 3 Condition 4 Condition 5

% V

ALU

E W

ITH

IN C

ON

DIT

ION

RA

TIN

G

CONDITION

SEALED ROADS CONDITION DISTRIBUTION BY % OF ASSET BASE

Figure 1 Sealed roads condition distribution in June 2018

0

10

20

30

40

50

60

Condition 1 Condition 2 Condition 3 Condition 4 Condition 5

% V

ALU

E W

ITH

IN C

ON

DIT

ION

RA

TIN

G

CONDITION

UNSEALED ROADS CONDITION DISTRIBUTION BY % OF ASSET BASE

Figure 2 Unsealed roads condition distribution


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Figure 3 Kerb present condition distribution

AssetFinda shows that 50% of Council’s kerbs were of average condition, it is anticipated the percentage of kerbs with a condition rating of 5 will be increased in the future.

Note: The percentage listed is correct only at the time of the development of this plan. Up to date information is obtained from the asset register.

5.3.3 Asset Useful Lives & Intervention Level & Basis for Adopting Useful Lives

The life cycle of a sealed road is affected by a number of factors including:

The initial design of the road

The quality of construction methods and materials used

Traffic volume and type of traffic

Climate

Roadside vegetation

Quantity and quality of maintenance carried out.

The life cycle of a gravel road is affected by a number of factors including:

The quality of gravel used

The depth of gravel placed on the road

The quality of construction methods

Traffic volume and type of traffic

Climate

Roadside vegetation

Quantity and quality of maintenance carried out

Profile of the road.


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The adopted intervention levels and useful life of the asset components are stated below, including the basis by which each was adopted:

Asset Component Asset useful life in years Intervention Level

Sealed surface 18 4

Sealed pavement 60 4

Sealed shoulder 30 4

Unsealed pavement 20 4

Kerb and channel 50 4 Table 32 Intervention Levels

Notes: Kerb & channel: It is estimated that this would provide a life cycle of 60 years. Currently renewal is taking place for assets in condition 4 to 5. Because more assets will reach renewal condition as time passes, it will be difficult for Council to provide funding to overcome the backlog and reach the point where assets are being renewed at Condition 4. It is therefore recommended that Council set an interim target of condition 4 for renewal and use an assumed lifecycle of 70 years.

5.3.4 Historical Asset Condition

The results of previous condition surveys plus comments and the trend are:

5.3.4.1 Pavements

Graph below shows the condition of urban roads pavement as assessed in the detailed inspections in June 2016.

Figure 4 Pavement of urban roads condition


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Figure 5 Pavement of rural roads condition

5.3.4.2 Sealed Surfaces

The condition rating is used for prioritisation and planning of works. Graph below shows the condition of the sealed surfaces as assessed in June 2016.

Figure 6 Urban sealed surfaces condition


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Figure 7 Rural sealed surfaces condition

5.3.4.3 Unsealed Roads

Graph below shows the condition of the unsealed road pavements as assessed in the detailed inspections in June 2016.

Figure 8 Unsealed roads condition


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The modelling facility within the asset management system is used in conjunction with data from the condition inspections to predict future budget requirements for gravel road resheeting. In calculating required renewal costs it is assumed that each segment of road will be resheeted with the same material as currently exists.

5.3.4.4 Kerb & Channel

The condition of the kerb and channel as assessed in the inspections carried out in 2016 is shown in the graph below.

Figure 9 Kerb and channel assets condition

5.3.5 Age Profile

In the Yarriambiack Shire, there are comprehensive records of construction dates of the rural sealed roads, which comprise 82.5% of the total sealed roads. Analysis of this data shows that a large proportion (66%) of the rural sealed road network had been constructed prior to the end of the 1974-75 financial years. Details for the sealing of town streets is not nearly as comprehensive and is not suitable for analysis, but it is believed that construction followed a similar pattern with a comparable proportion being sealed prior to June 1975.


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Graph below shows the area of sealed pavement built year by year.

Figure 10 Sealed and unsealed roads by year of construction

Note: The quantities listed are correct only at the time of the development of this plan. Up to date information is obtained from the asset register.

5.4 Asset Valuations

The unit rates used for valuation, or replacement cost of the assets used for financial reporting are calculated using the most recent available Council contract rates, observed works expenditure and Consumer Price Index (CPI) from the Australian Bureau of Statistics (ABS).

Asset registers are updated on an annual basis with the most recent unit rates to determine current replacement cost.

5.4.1 Total Asset Valuation Asset valuation is carried out before the end of each financial year by the Technical Services Department (Asset Engineer) and forwarded to the General Manager Corporate Services. The valuation process is executed through AssetFinda.

Asset Group Asset Types Quantity Current

Replacement Value

Depreciated Value

Annual Depreciation

Sealed Roads Sealed Surface 3,848,645sqm $19,871,750 $5,567,616 $747,528

Pavement 4,503,150sqm $109,283,016 $35,283,878 $1,608,527

Formation 7,955,509sqm $27,645,788 $27,645,788 $0

Gravel Roads Pavement 5,328,696sqm $21,920,379 $3,786,140 $459,298

Formation 8,719,728sqm $8,642,463 $8,642,463 $0

Kerb and Channel

$10,445,533 $1,349,412 $34,565

Table 33 Summary of road asset valuation

Note: The quantities listed are correct only at the time of the development of this plan. Up to date information is obtained from the asset register


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5.5 Routine Maintenance Plan

Typical maintenance defects include:

Typical maintenance defects

Potholes for sealed and unsealed roads

Edge Breaks Repairs

Cracking (longitudinal and horizontal) on sealed roads

Crocodile cracking on sealed roads

Deformation – undulations and heave for sealed and unsealed roads

Deformation rutting for sealed and unsealed roads

Delamination for sealed roads

Gravel loss for unsealed roads

Scoring for unsealed roads

Missing road furniture

Missing or loosened road safety barriers and guardrails

Road markings faded and darkening

Ponding of water in drains

Fallen trees/branches

Obstruction of sight distance by vegetation Table 34 Routine Maintenance Defects

Maintenance activities listed in the general ledger are:

Sealed road maintenance

Gravel road maintenance

Formed and unformed road maintenance

Storm damage clean up on all roads

Roadside maintenance

Sign, furniture and delineation

Drainage maintenance

Street cleaning/sweeping

Tree trimming

Emergency call out

Grading of roads.

Maintenance and operations activities on sealed and unsealed roads are carried out by Council’s in-house works crews in accordance with specified intervention standards and response times detailed in Council’s Road Management Plan.


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5.5.1 Defect Inspections

Maintenance defect inspections are scheduled as below:

Inspection Name Defects Recorded Frequency Responsibility

Road Defect/Hazard inspections

All road issues Defects that may impact on road safety: Potholes, corrugations, scours & ruts, culvert width, water over road, regulatory signs, guide posts, tree trimming

Refer to Road Management Plan

Asset Engineer Night inspections

All road issues but principally night issues such as delineation, signs

Event inspection

In instances of heavy rain or severe storms and damage reported to Council, an inspection is undertaken of the site and the immediate vicinity where there is a likely prospect of instances of damage.

Table 35 Defect inspections

5.5.2 Prioritisation of Maintenance Works

5.5.2.1 Routine Maintenance Program:

Maintenance works are prioritized 1. Emergency maintenance 2. Intervention maintenance 3. Programmed maintenance

In assessing the priority of programmed maintenance works, the Asset Engineer will develop a works program, taking into account:

Extent

Severity

Component

Hierarchy

Public safety.

5.5.2.2 Reseal Preparation Program

Maintenance works required in preparation for resealing works are identified by the Technical Services Department and undertaken by the outdoors work crews.

5.5.2.3 Periodic Maintenance

Line marking and road marking of centrelines, stop and give-way lines is undertaken on a 4 yearly basis, or earlier if determined as a result of a defect inspection. Works are completed under a combination of in-house and external contractors.


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5.5.3 Defect Response Times

Defect response times are applicable to the following defects:

Defect Response Times Apply

1. Emergency Works Refer to the Road Management Plan

2. Intervention Level Refer to the Road Management Plan

3. Programmed N/A. Works are undertaken as funds and resources allow.

Table 36 Defect response times

5.5.4 Standards and Specifications

Maintenance standards are derived from:

Community survey and consultation

Staff experience

VicRoads standards

ARRB Transport Research Ltd – Sealed Local Roads Manual

ARRB Transport Research Ltd – Unsealed Roads Manual

ARRB Transport Research Ltd – Pavement Design, Performance and Management Road Classifications, Geometric Designs and Maintenance Standards for Low Volume Roads.

Intervention Levels:

Defect Standard

1. Emergency Works Refer to the Road Management Plan

2. Intervention Level Refer to the Road Management Plan

3. Programmed Capital Works Programmed

Table 37 Intervention levels

5.5.5 Basis for Future Maintenance Costs

Assumptions regarding financial planning are included in Section 6.3. Figure 11 shows the trends of maintenance expenditure on local roads and the average values assists with predicting the future maintenance on the Council’s local roads.


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Figure 11 Local Roads - Maintenance Expenditure

5.6 Renewal Plan

5.6.1 Renewal Capital Works Program

An annual infrastructure capital works program is developed each year by the Asset Engineer and Manager of Asset Operations. This program is then presented for consideration and adoption by Council. Projects are sourced from a rolling program and are prioritised as detailed in section 5.6.2. Allocation of funding between programs categories e.g. reseals vs resheets (gravel) is determined using the following influencing factors:

Available capital works funding within Council Long Term Financial Plan and Annual Budget

Value of outstanding work contained within each rolling program category

Identified investment requirement from financial modelling to keep assets below intervention levels

Council or strategic plan priorities

Availability of additional external funding sources

Risk to Council. Current renewal capital works programs listed in the general ledger are:

Sealed Road Shoulder Resheet Program

Rural (Non K&C) Sealed Pavement Rehabilitation

Urban (K&C) Sealed Pavement Rehabilitation

Bituminous Reseals

Gravel Resheet Program

K&C Rehabilitation.


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5.6.2 Renewal Priority Ranking

5.6.2.1 Rural (Non K&C) Sealed Pavement Rehabilitation

Priority: Projects are prioritised on a basis of:

Condition above intervention – AssetFinda

Road Hierarchy

School bus route or strategic route

Incidents recorded

Benefit contribution available

Traffic Volume AADT.

5.6.2.2 Urban (K&C) Sealed Pavement Rehabilitation



Road Hierarchy


Incidents recorded


Traffic Volume AADT

Level of maintenance required.

5.6.2.3 Bituminous Reseals

Priority: Reseals on sealed roads are prioritised on a basis of:


Road Hierarchy


Number of crash incidents recorded



5.6.2.4 Gravel Resheet Program



Road Hierarchy

Strategic Route

Number of crash incidents recorded



5.6.2.5 K&C Rehabilitation


Condition – AssetFinda

Number of houses serviced

Effect on pavement condition

Area is not sewered

Level of maintenance required.


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5.6.3 Treatment Options

Asset Component

Treatment Option

Comments (why used, not used)

Sealed Pavement

Stabilisation

When the pavement needs renewal, there are a number of options as to how it is done. Almost all the original pavements were constructed of material from local gravel pits. Generally this was sandstone in the southern part of the shire and limestone in the north. In most cases it is possible to reuse the material that is already in place in the renewal process.

This Shire currently uses two methods of renewing road pavements. An onsite inspection of each job decides which is the better treatment option for that section of road.

1. Stabilisation: This consists of removal of the old seal, spreading a thin layer of lime, slag or cement or combinations of sand or other binder, then mixing this into the top layer of the old pavement. The pavement is then graded, compacted and sealed. A gravel overlay can be used if required as well. Over the past 30 years, this process has been used extensively to repair small patches of road that needed repair. The results have been very satisfactory. During the last decade, the use of the process has been extended to cover renewal of full segments of road. 2. Resheeting: This process consists of removal of the old seal, spreading a regulation layer of new gravel (often a higher class imported gravel is used) which can be from 50-150mm average depth. The pavement is then graded, compacted and sealed. This process is suitable on roads where the existing pavement has poor shape, or there are larger depressions that need to be built up. The additional material also adds some additional strength to the pavement. This process has been used for more than a decade with satisfactory results.

In a small number of cases, lime stabilisation is used in conjunction with resheeting.

As other methods of renewal become available, the Shire should evaluate them to see if they are cost efficient and suitable for use in the Yarriambiack Shire.

In calculating required renewal costs, it is assumed that 50% of the network will be renewed by stabilisation and 50% by resheeting as


46

Asset Component

Treatment Option


described above. When a pavement is renewed, the road shoulders are renewed as part of that process.

Of the total length of 765 kilometres of sealed road, 696 kilometres is in rural areas and 69 kilometres in urban areas.

Of the 696 kilometres of rural road, 574 kilometres (82%) has a seal less than 4.0 metres wide. The need for vehicles to drive on the shoulders when passing on these narrow roads leads to significant wear and tear on the shoulders and seal edges. Yarriambiack Shire acknowledges this problem and each year has a schedule of sealed roads, which receive shoulder resheeting as part of the annual works program.

Sealed Surfaces: The majority of the sealed local road network in the Yarriambiack Shire is sealed with a bitumen seal. A bitumen seal consists of a thin layer of bitumen which is sprayed onto the road and covered with a layer of stone chips. The purpose of the seal is to provide a waterproof cover for the seal. The seal does not add any strength to the pavement.

A small amount of hotmix asphalt is also used as a seal at two roundabouts in Warracknabeal and at a small number of rural intersections frequently used by heavy traffic.

As bitumen seals age, the bitumen gradually becomes brittle and its elasticity lost. This eventually allows cracks to develop in the seal, which allow water to pass through the seal and into the pavement. This leads to deterioration of the pavement necessitating costly repairs.

To avoid this occurrence, the roads are “resealed” with another bitumen seal on a regular basis. Correct timing of the reseal is an important factor in the management of the road. If the road is resealed too early, the full potential of the earlier seal is not optimised and if it is done too late, there is the risk of expensive damage to the pavement.

Gravel road pavements

Materials

The pavements of gravel roads in this municipality are constructed from a number of different pavement materials. Those used most frequently are:

Limestone from local pits: This is used generally in the

northern parts of the Shire. Most of the pits are operated by Council.

Sandstone from local pits: This is used widely throughout the central areas of the Shire and to a lesser degree in southern

areas. Most of what is used comes from Council operated pits, with small quantities being imported from privately operated


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Asset Component

Treatment Option


pits outside the Shire.

Imported Gravel: This material originates from privately

owned pits at either GreGre or near St. Arnaud. It has been widely used on roads in the southern parts of the Shire.

The quality of material from the local limestone pits and sandstone pits can vary greatly, even for material from the same pit.

Table 38 Road Asset Treatment Options

5.6.4 Basis for Future Renewal Costs

5.6.4.1 Renewal Modelling - Renewal Rates

Pavement Type Code Unit Rate 2018-19

$/m2

Effective Life

(Years)

Sealed Pavement – Rural 200mm depth 1 23.48 60 Sealed Pavement – Rural 300mm depth 1A 32.87 70 Sealed Pavement Stabilised – Rural 150mm depth 1B 27.96 40 Sealed Pavement – Urban 200mm depth 2 24.17 60 Sealed Pavement – Urban 300mm depth D14/7 2A 33.84 70 Table 39 Renewal Rates for Road Assets

5.6.4.2 Renewal Demand and Renewal Gap

The current renewal demand and renewal gap is detailed in Appendix 2 Financial Projections.

5.6.4.3 Proposed Renewal Funding Solution

Based on the advice of the available funding, the renewal funding solution is detailed in Appendix 2 Financial Projections.

5.7 New and Upgrade Plan

5.7.1 New and Upgrade Programs Identified in this Plan

New and Upgrade programs identified:

From a relevant Service Plan

Current issues discussion

Under-capacity analysis

Assessment of future demand

Risk assessment.

Potential projects are:

Urban Gravel to Seal

Rural Gravel to Seal Program

Kerb and Channel New Construction

New Roads Program

Road Safety Improvements


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On-Road Bicycle Paths

New/upgrade Car Parks

New Signs

Minor Works

New Gravel Roads

New Sealed Roads. Potential projects are evaluated under Council’s New & Upgrade Process documented in the General AMP.

5.7.2 Future New and Upgrade Costs

5.8 Operations Plan

Typical operational activities include:

Kerb and channel sweeping

Inspections

Roadside limb lopping

Spraying

Emergency call out

Removal of dead animals from roads

Drain cleaning

Roadside vegetation maintenance. Based on the low cost and impact of the operational activities there is no benefit in separately costing operations. The operational activities and costs are included in with maintenance costs.

5.8.1 Current Operations Programs

Current asset operations costs are:

Project/Program Identified/Source Timing Cost

Safety program Next 2-5 years TBD

Sealing pavement Next 2-5 years TBD

Kerb and Channel Next 2-5 years TBD

Table 40 Future New and Upgrade Costs

Operations Cost Annual Programs

Current Operations Programs Road maintenance activities in capital budget

Table 41 Current Operations Programs


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5.9 Disposal Plan

5.9.1 Forecast Disposal of Assets

Generally the disposal of roads assets is very rare in practice. However Council may reduce its maintenance and renewal effort wherever possible. Council will investigate rationalisation/disposal options of roads asset groups in terms of:

Dead end roads servicing only one dwelling or property

Roads which are not required for public use

Cross referenced against the service plan in order to avoid any duplication. No cost of disposal is listed in the 10 year financial forecast plans.

5.9.2 Replacement of Assets

The replacement of assets will be driven by the condition assessments. The replacement of asset is assigning on the asset register system which are undertaken in the capitalisation or relevant programs. The opportunity to gain external funding for the upgrade of a road may influence the particular road selected for renewal with upgrade.

6 FINANCIAL PLAN

6.1 Financial Statements and Projections

Financial projections for maintenance and operations, capital renewal, new and upgrade expenditure are provided for:

Urban Roads

Rural Roads

Reseals

Resheets

Shoulder Resheets

Kerb and Channel. The financial projections for capital and operational budgets for the next 10 years are shown in Appendix 2. In projecting operational and maintenance expenditure for the next 10 years, it has been assumed the average growth will be 2% per year and does not include inflation. The predicted projections are summarized in the Financial Projections.

6.2 Funding Strategy

Expenditure has historically been funded from the following programs:

Rates

Grants

Developer contributions.


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6.2.1 External funding

External funding levels are summarised in the following table:

Year

Commonwealth Government –

Roads to Recovery ($)

State Government

- Fixing Country

Roads ($)

State Government – Roads to Market ($)

Victorian Grants Commission Local Roads Funding ($)

Total External Funding ($)

2016/17 2,142,087 143,500 929,000 3,214,587

2017/18 1,855,638 51,000 2,848,000 4,754,638

2018/19 950,479 580,000 1,233,000 1,975,000 4,158,479

2019/20 1,058,200 1,542,000 190,,000 1,019,359 3,714,559 Table 42 Summary of External Funding

6.2.2 Commitment of capital works funding

Council will allocate its capital works annually taking into account the asset renewal requirements in each area. Rural roads will be a priority and renewal will be accompanied with widening where the road features as part of Council’s Priority Freight Route.

6.2.3 Amended Financial Projections

The financial projections in this plan are used in developing the Long Term Financial Plan. As part of the Long Term Financial Plan process it may not be possible to fully fund the predicted costs and the predicted financial projections will need to be amended. Redistribution of available funding between annual infrastructure program categories may also occur during development of the Annual Budget, in accordance with the factors described in section 5.6.

6.3 Key Assumptions Made in the Financial Forecast

6.3.1 Accuracy of the Information

The following assumptions have been made in developing the financial forecast:

No significant net increase in the overall extent of road network

Corporate administration charges, interest costs and other indirect overheads excluded or included in the operational expenditure

External funding will continue at current levels

All expenditures are based on current costs (may include or exclude GST).


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7 ASSET MANAGEMENT PRACTICES

7.1 Asset Management Systems

Details on Asset Management Systems used by Council are summarized below:

Asset Category Software/Asset Management

System Data Collection/Review

Roads (all asset group) AssetFinda (Moloney Asset Management System & Asset Assyst were replaced by AssetFinda in 2017)

As part of scheduled Condition Surveys or when otherwise notified. Kerb and Channel

Table 43 Details of Asset Management System

7.1.1 Asset Inventory Information Recorded

Data Current Business Requirements Desired Business Requirements Responsibility

Financial Classification

Road Formations, Road Pavements, Road Seals, Kerb and Channel, Footpaths, Footbridges, Road Bridges, Culverts

Road Formations, Road Pavements, Road Seals, Kerb and Channel, Footpaths, Footbridges, Road Bridges, Culverts

General Manager Corporate Services

/ Asset Engineer

Road Hierarchy Roads and Streets categorised as Rural Link Road, Rural Collector Road, Rural Access Road (Primary, Secondary & Minor), Urban Commercial Centre and Collector Roads, Urban Access Road (Primary, Secondary & Minor), Special Purpose (1& 2) and Parking Bays or Areas.

Roads and Streets categorised as Rural Link Road, Rural Collector Road, Rural Access Road (Primary, Secondary & Minor), Urban Commercial Centre and Collector Roads, Urban Access Road (Primary, Secondary & Minor), Special Purpose (1& 2) and Parking Bays or Areas.

Asset Engineer

Asset Identification

Roads Kerbs and Footpaths by segment number in AssetFinda and Bridges/Culverts identified separately in AssetFinda.

Roads Kerbs and Footpaths by segment Number in AssetFinda and Bridges/Culverts identified separately in AssetFinda

Asset Engineer

Attribute Data ∙Physical dimensions ∙Current condition assessment ∙Condition when renewal planned ∙Predicted lifecycle ∙Unit Cost

∙Physical dimensions ∙Current condition assessment ∙Condition when renewal planned

∙Predicted lifecycle ∙Unit Cost

Asset Engineer

Acquisition History

Construction date recorded for new assets. It is also recorded for other assets if known

Construction date recorded for new assets. It is also recorded for other assets if known

Asset Engineer

Condition History

Condition data after yearly assessment to be archived in a copy of excel sheet from

Condition data after each three year assessment to be archived in a copy of excel sheet from

Asset Engineer


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Data Current Business Requirements Desired Business Requirements Responsibility

AssetFinda AssetFinda

Lifecycle costing

Modelling carried out using AssetFinda software

Modelling carried out using AssetFinda software

Asset Engineer

Spatial Data Nil To be developed Asset Engineer Table 44 Asset Inventory Information Recorded

7.2 Standards & Guidelines

7.2.1 Design Standards

Standard drawings and technical standards applicable to the assets included in this plan are:

Infrastructure Design Manual (IDM )

Austroads Design Manual

Austroads Standard Drawings

Council Standard Drawings

Traffic Management: VicRoads Traffic Management Manual Volumes 1 & 2

Signs: AS 1742 Manual of Uniform Traffic Control Devices

Signs: Tourism Victoria & VicRoads, Tourist Signing Guidelines. Construction standards for reworking all link roads should be 6.6m width and are as detailed in Clause 12 ‘Design of Roads” in the IDM.

7.2.2 Urban Road Standards

Section 12.3 Urban Roads in the IDM is applied for the design and construction of all relevant road structures. The standard drawing SD 610 ‘Typical Road Profiles Low Density Residential Collector/Rural Access and Table 2 ‘Urban Road/Street Characteristics’ standards are used for sealed streets. Urban gravel streets are constructed to the rural access – Group A Councils profile in standard drawing SD 615 ‘Typical Road Profiles Rural Living Access and Collector/Low Density Residential Access’ with a minimum compacted design pavement depth of 100mm. In Selection Table 12.3.2 Kerb Profiles in IDM, the Yarriambiack Shire uses kerb profiles B2, SM2 and SM2 Modified, depending on the location and site condition.

7.2.3 Rural Road Standards

Section 12.4 ‘Rural Roads’ in the IDM details the standards for rural roads. Standard Drawing SD 615 ‘Typical Road Profiles Rural Living Access and Collector/Low Density Residential Access’ in the following profiles;

Rural access – Group A Councils and

Low density residential collector road – Group A Councils Table 6 ‘Rural Road Characteristics’ Standard A Councils is used for Rural Access and Rural Collector Roads; but for rural gravel roads the minimum pavement width is 4.6m and the design pavement depth is a minimum of 100mm compacted gravel or crushed rock.


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Target Construction Standard The target construction standards for various categories of road are listed below:

Classification Target Construction Standard

Rural Link Road SEALED SURFACE Generally the road width will conform to one of two standard widths. Type A: Seal width 6.2m, Pavement width 6.8m and formation width 9.8m. Type B: Seal width 3.8m, Pavement width 5.5m and formation width 8.5m. Road width for each section of road will be decided on a case by case basis. All relevant factors will be considered including traffic volume and type, road alignment and available resources. Note: On selected roads with a large number of heavy vehicles, Council may elect to provide a road with seal width greater than 6.2m.

Rural Collector Road

SEALED SURFACE Generally existing sealed collector roads will remain at the current width until the pavement requires reconstruction. If the pavement is to be reconstructed the road will conform to one of two standard widths. Type A: Seal width 6.2m, Pavement width 6.8m and formation width 9.8m. Type B: Seal width 3.8m, Pavement width 5.5m and formation width 8.5m. Road width for each section of road will be decided on a case by case basis. All relevant factors will be considered including traffic volume and type, road alignment and available resources.

GRAVEL OR OTHER SUITABLE ALL WEATHER SURFACE Generally existing gravel collector roads will remain as a gravel surface and when resheeted will conform to one of two standard widths: Type A: Pavement width 5.0m and formation width 8.5m. Type B: Pavement width 4.0m and formation width 7.2m. Most roads will be constructed as Type A, but in some instances where traffic is known to be low, Type B construction may be used. The pavement width will be recorded in the Asset Register. In some parts of the Shire, the naturally occurring material, when formed up, provides a surface suitable for use in all weather. In these cases a formation of this material will be provided (width 6.0m).

Rural Access Road (Primary)

GRAVEL OR OTHER SUITABLE ALL WEATHER SURFACE For gravel roads the width will conform to one of two standard widths: Type A: Pavement width 5.0m and formation width 8.5m. Type B: Pavement width 4.0m and formation width 7.2m. Generally a 4.0m pavement will be provided where the road serves one or two residences or properties and a 5.0m pavement will be provided where more than two residences or properties are serviced.

In some parts of the Shire, the naturally occurring material, when formed up, provides a surface suitable for use in all weather. In these cases a formation of this material will be considered adequate.


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Classification Target Construction Standard

Rural Access Road (Secondary)

EARTH FORMATION Formed from material existing on site. Nominal width for an earth formation shall be 6.0m.

Rural Access Road (Minor)

NO CONSTRUCTION Unformed road on natural surface only.

Urban and Collector Roads

SEALED SURFACE (width depends on usage and location of existing assets such as kerb and channel or trees.).

Urban Access Road (Primary)

SEALED SURFACE (width depends on usage and location of existing assets such as kerb and channel or trees)

Urban Access Road (Secondary)

Surface may be either GRAVEL or EARTH FORMATION or UNFORMED depending on usage and available resources. Roads to be upgraded from gravel to seal or from natural surface to gravel in the next five years will be identified in Council's capital works program.

Urban Access Road (Minor)

NO CONSTRUCTION Unformed road on natural surface only.

8 PLAN IMPROVEMENTS AND MONITORING

8.1 Improvement Program

Improvement Action 1: Review road assets under capacity.

Improvement Action 2: Develop a strategy to review the roads renewal or maintenance where rural residences are no longer occupied.

Improvement Action 3: Create a section that recognises changes in service potential of assets through projections of asset replacement costs, depreciated replacement cost and depreciation expense in this plan.

Improvement Action 3: Identify operating future costs for the road assets infrastructure.

Improvement Action 4: Develop the process of assets disposal in the asset register system for the road asset.

Improvement Action 5: Develop the Council’s asset and service roles and responsibility matrix.

9 REFERENCES

Asset Management Policy 2018

Asset Management Strategy 2019

Road Management Plan 2016

Council Plan 2017-2021


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10 APPENDICES

Appendix 1 Community satisfaction survey results Appendix 2 Financial Projections


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Appendix 1

Community Satisfaction Survey Results

Year % Excellent %

Good % Adequate

% Needs some improvement

% Needs a lot of

improvement

% Adequate or better

Roads & Footpaths

2004 2005 2006 2007

1 3 2 3

14 16 17 19

17 17 18 18

32 26 29 33

36 38 34 27

32 36 37 40

Appearance of Public Areas

2004 2005 2006 2007

9 10 12 11

39 39 41 45

24 28 24 24

20 14 14 13

9 9 9 8

72 77 77 80

Traffic Management and Parking Facilities

2004 2005 2006 2007

6 7 9 7

42 37 47 42

36 39 31 40

9 10 7 9

7 7 5 3

84 83 87 89


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Appendix 2

Financial Projections

Budget Year Sealed Surface Sealed Pavement Unsealed Formation Gravel Pavement Total Predicated Annual Capital Expenditure

2019-20 $3,416,162.44 $3,244,014.63 $47,503.84 $1,463,846.14 $8,171,527.05

2020-21 $3,213,389.78 $11,120,103.11 $47,503.84 $1,182,733.42 $15,563,730.15

2021-22 $3,284,041.29 $3,041,066.06 $47,503.84 $838,858.17 $7,211,469.36

2022-23 $3,352,112.22 $2,170,947.44 $47,503.84 $734,848.47 $6,305,411.97

2023-24 $3,123,033.54 $4,808,976.95 $47,503.84 $885,036.09 $8,864,550.42

2024-25 $3,401,038.71 $3,873,839.30 $47,503.84 $570,474.10 $7,892,855.95

2025-26 $3,138,231.79 $3,559,789.02 $47,503.84 $598,031.98 $7,343,556.63

2026-27 $3,571,682.62 $4,342,187.80 $47,503.84 $557,572.53 $8,518,946.79

2027-28 $3,113,322.94 $4,304,515.14 $47,503.84 $771,508.17 $8,236,850.09

2028-29 $2,939,689.28 $4,254,264.40 $47,503.84 $935,327.97 $8,176,785.49

2029-30 $3,025,317.28 $5,102,973.87 $47,503.84 $1,341,617.61 $9,517,412.60

2030-31 $2,796,371.00 $5,084,761.50 $47,503.84 $7,055,499.87 $14,984,136.21

Table 45 Financial projections

This attachment contains the financial projections derived from the AssetFinda form replacement cost calculating by remaining life of road assets. Note all costs are shown in 2019 dollar values and don’t include footpath and kerb and channel, capital new or upgrade replacement cost by remaining life.


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Appendix 2 (continued)



M 23 10 2019.docx

13.7 Permit Application – Keep more than the allowed number of animals - Prepared by Craig Byron Discussion I have received a Permit Application to keep one Shetland pony, at 133 Anderson Street, Warracknabeal Community Considerations One objection received from a neighbour stating “a house yard is too small for a horse”.

Environmental Considerations Smell of horse manure and associated flies, especially with the onset of warmer weather upon us. Noise from neighbouring dogs barking. Financial and Risk Considerations No financial risk. Recommendation I recommend that the Permit Application for a Shetland pony to be kept at 133 Anderson Street, Warracknabeal; not to be granted. The reasons that I make this judgement are;

The backyard isn’t very big. There is no real shelter/shade for the pony

Environmental Considerations e.g. Smell of horse manure, attraction of flies to the

manure

Whilst I acknowledge the pony is a family pet; there are very good reasons why we generally do not allow horses/ponies in township areas Resolution

Moved Cr K Zanker Seconded Cr C Heintze


130



M 23 10 2019.docx

13.8 Rate Review Submission - Prepared By Jessie Holmes Discussion The Minister for Local Government has released a discussion paper in to a review of the Victorian Local Government rating system to improve fairness and equality. A panel has been appointed and been undertaking roadshows across the State and material being distributed in relation to the issues. In relation to the proposed Yarriambiack submissions; we have responded to the specific questions raised in the discussion paper and provided context for our experience with the system. Our submission also extends on the discussion questions to implore that consideration be given to the entire funding structure for small rural councils and where that could be made fairer and more equitable. Community Considerations The rate review is open to submissions from members of the public and community sessions were held in Horsham on the 15th October 2019. Councillors have been briefed and Cr Wise and the CEO attended a dedicated Local Government specific session in Horsham prior to the community session. The Municipal Association for Victoria has also prepared a draft submission which it is recommended Council support that provides further support and weight to the changes required to support small rural council areas. Environmental Considerations The revenue for Council is heavily reliant on rates revenue which in term determines to what extent the strategic priorities of Council can be implemented including those in relation to our environmental objectives. Financial and Risk Considerations Given the reliance on rate revenue, changes to the rating system could have material impacts on Councils budget. The report also details the cost differences in the current rate system and the potential that changes may also lead to reputational risk if Council can no longer demonstrate autonomy in adjusting rates and other elements of the system in responding to particular community needs. Recommendation That Council endorse and submit the attached rate review submission to the Victoria Local Government Rating System Review and provide copies to the twelve state representatives for Yarriambiack Shire Council. Resolution

Moved Cr J Wise Seconded Cr H Ballentine


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8 October 2019

Yarriambiack Shire Council

SUBMISSION TO THE LOCAL GOVERNMENT RATING SYSTEM REVIEW

2Yarriambiack Shire Council

Executive summary:The Local Government Rating System Review Discussion paper asks some poignant questions about the fairness and equity of the current system. Disappointingly what the Terms of Reference and Discussion Paper do not challenge is the fairness and equity of local Councils financial sustainability as a whole, instead taking a piecemeal approach.We as a small rural council do not believe that any changes to the rate system will make the system fair and equal for our community. We believe that as per the recommendations in the Parliamentary Inquiry into the Sustainability and Operational Challenges of Victoria’s Rural and Regional Rating System that are the basis for this review, the fundamental sustainability challenges for small rural councils needs to be addressed by additional funding from the State government in the form of a new grants program to assist small rural councils to deliver core services in the form of a Stabilisation Fund. Grants through this fund, as per the recommendation should be; ongoing to provide certainty, untied so Council can address local priorities and distributed by the Victorian Grants Commission.Regardless of the limitations of the Terms of Reference, Yarriambiack Shire Council is making a submission to highlight the positive and negative impact potential changes to the current regime may have and recommend that consideration be given to the rurality impact of any such changes.Any efforts to make the rating system less complicated are to be supported, just as strengthening transparency for constituents and ensuring those with capacity to pay do pay.

Context:Yarriambiack Shire Council is a small rural council located in North West Victoria, with a population of 6,673 residents across 7,158 square kilometers and a road network 4,809kms in length. With an ageing and declining demographic, Yarriambiack has some of the highest levels of disadvantage as measured by a SIEFA score of 932 or shown as a 1 in relative social economic disadvantage.Yarriambiack has an annual turnover under fifty million dollars and a capital expenditure of eight million, predominantly on roads. With an full time staff equivalent of 108 including direct care workers, kinder, indoor and outdoor staff the operation is lean and based on delivering the services our community relies heavily on including social programs and infrastructure.Rates and charges make up nearly 50% of our income and of the rates charged, the rate burden over the last five years has consistently been as follows through application of the differential:

Residential 2018/19 19.5%2019/20 19.5%

Commercial 2018/19 3.2%2019/20 3.3%

Farming 2018/19 77.3%2019/20 77.2%

Over the years multiple tables demonstrating the inequality of rates burden and distribution across the state have been used. A simple comparison between Yarriambiack and Boroondara shows:

Yarriambiack BoroonadaraExpenses per head of population $3,297 $1,109Infrastructure per head of population $21,094 $4,720Population per length of road 1.4 318Average expenses $3,143 $2,578Rates effort 0.63 0.16Indicative use of fiscal capacity for Rates and Charges 8.8% 1.6%Total rate revenue 12,595,000 188,207,000Rates on a $100,000 house $769.000 $121.00

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It is clear that the principles of the rating system; efficiency, equity, simplicity and sustainability in a small rural Council are not met. The application of rates does impact the decision making of people relocating to our towns that have affordable house prices but excessive ongoing rates. In addition, the need for equity whereby the benefit distribution should match the financial burden is difficult to measure which such high expenses per head of population for infrastructure and services. The rates system is relatively straightforward – but for our Council ongoing enforcement for rates arrears is not cost effective to administer. In relation to sustainability, rate capping has certainly put an end to some Councils increasing their rates by significant percentages which our communities were not in a position to afford. There has however been the impact of that cap by which councils with financial sustainability challenges have had a further revenue lever curtailed.

Discussion paper questions:1. How regularly does your council assess occupancies for each of the non-rateable exemptions under s154 of the Local Government Act 1989 (the Act)?On an ad hoc basis following notification or receipt of a transfer of sale.

2. What rates and charges does your council declare?The declarations of rates for the 19/20 financial year were struck as follows:General rates levied using differential rates based on Capital Improved Value (CIV) multiplied by specified rate in the dollar being: a) Residential rates at 100% of the General rate being 0.00625 cents/$CIV b) Commercial/Industrial rates at 100% of the General rate being 0.00625 cents/$CIV c) Farm rate at 62% of the General rate being 0.00391 cents/$CIV

A Municipal Charge of $75.08 levied on all rateable properties, representing 2.9% of total rates and charges, with exemptions for properties making up single farm enterprises and cultural & recreational lands.Service rates and charges for kerbside and recycling collection to eligible properties as follows: Residential – 80Lt bin $139.58 Residential – 120Lt bin $193.78 Residential – 240Lt bin $377.14 Recycling residential $135.82

3. Do you have a revenue and rating strategy to help determine rates and charges under s155 of the Act?Yes, Yarriambiack Shire Council has a Revenue & Rating Strategy 2017-2021 that was developed and adopted following community consultation in 2017.

4. How do you engage with your community in determining rates and charges?In developing the Revenue and Rating Strategy community consultation was undertaken, however it is fair to say that there are low levels of engagement on corporate documents and this consistently occurs each year through the annual budget process whereby Council makes the information available at community sessions, social media and website as well as newspaper coverage with minimal input.As discussed in more detail below, the community engages on a one by one basis following receipt of their rates notice.

5. If you use a Municipal charge, how do you calculate its level?We do not have a set formula; it increases at the same capped rate as the general rate and is a relatively new introduction to Council. In understanding that, it is a small percentage (2.9%) of the rates and charges collected and at $375,000 would represent approximately 10% of our administration costs. It would be opportune

Yarriambiack Shire Council 4

following the Ombudsman report in to the application of waste charges to clarify exactly what the charge can be utilised to cover to avoid any potential doubt.

6. What exemptions do you apply for the Municipal Charge?The only exemption is properties making up a single farm enterprise and cultural/recreational land.

7. Do you issue separate notices for Special Rates and Charges, or do you combine them on a single notice?The only special charge is waste and this is a clear separate line item on the single notice we provide. The notice provides line items for; general rates, municipal charge, kerbisde waste, recycle charge, fire service charge and fire service levy.We note that on behalf of the State government, Council collected $1,037,954 in fire service charges last financial year for a small administration fee that is not guaranteed in the longer term. More should be done by State Government to take ownership and raise public awareness that the charge is collected by Council on state government’s behalf.

8. How does your Council determine general rates (uniform or differential)? What criteria does your Council use in their application?Council uses a differential system and an annual assessment of their application to all categories and overall impact is undertaken through the budget preparation stage each year.

9. What evidence does you Council consider when determining the rates in the dollar for your different rating categories?A range of considerations and scenarios are presented to Council during the annual budget preparation including the latest valuation results, consideration of impact across all three categories including capacity to pay. Benchmarking with similar Councils is also undertaken as is consideration of service and capital delivery.

10. Does your Council consider what services should be paid for with other income, ie; Municipal charges, services or special charges?A recent internal audit in to Waste and Resource recovery advised that a clear waste charge policy was required to be included in the Revenue and Rating Strategy which better demonstrated the rationale for charges. A strategy towards full cost recovery for waste will be considered prior to the 20/21 budget.

11.Please describe the payment options your council makes available to ratepayers? Do you provide other payment options or any incentives for payment of rates such as early payment? What are they?Council currently only offers the four installments and a lump sump, with a vast majority of ratepayers electing to pay the lump sum. There are no incentives for payments of rates.

12. Do you provide any rating rebates and concessions (in addition to State government concessions)?No, the pension rebate is the only applicable rebate or concession. Historically we have provided Exceptional Circumstances discounts in declared conditions. Currently Council applies 911 pension rebates across our Shire (13% of rate notices) and this is expected to increase with our ageing demographic.

13. Do you have a policy for deferment of rates and charges?Council has a Rates and Charges Hardship Policy adopted in 2018 and available on our website or at the request of a ratepayer or advocate. The Policy is developed in line with s171 and 171(a) of the Act and has been utilised a negligible amount of times.

5 Yarriambiack Shire Council

14. What issues have you determined when applying rates to land that is becoming or ceasing to be rateable? Annually over the past five years, how many supplementary rates and charges notices have been issued? On average Council issues 25 supplementary notices per annum, so 125 over the last five years.

15. Do you have a policy regarding the treatment of unpaid rates and charges? What type of collection activities do you use to recover unpaid rates and charges?Council does not have a specific policy but has a service level agreement with a debt collection agency with a set number of letters, phone calls, payment plan options and then on to the agency collection steps as agreed.

16. What is your Council’s policy regarding selling land to recover unpaid rates and charges?Again, Council does not have a specific policy but relies on the relevant sections of the Act for the sale of land to recover debt and this is taken as a very last resort following the exhaustion of all other avenues.

17. Annually over the past 5 years, how many times have you undertaken this process? Council has traditionally only undertaken the process 1-3 times per year when the property has a level of value and there is interest from a buyer.

18. How much has this cost, per instance?The average cost of the entire process is $4,800.

19. What issues have you encountered when selling or claiming land?Properties are difficult to sell due to a range of complications including hard to locate owners and complex estate arrangements. The most problematic aspect for Council however is the excessive number of blocks that have such small property values that the ongoing annual rates burden to a prospective purchaser is obscene and the cost to Council of legally acquiring and selling the land will not be recovered.Council currently has 51 properties with a nominal value of $500 or less with outstanding rates of between $1,600 and $3,300 on which legal fees would need to be added and with no potential buyers for the properties. Moving upwards, Council has an additional 118 properties valued between $500-$5,000 with rates arrears of between $1,700 and $12,330. This represents hundreds of thousands of doubtful debt to Councils bottom line and Council often expends money to maintain the blocks for the purpose of fire compliance.There is also the high number of constituents who do not have the capacity to pay. Yarriambiack residents use 8.8% of their fiscal capacity on rates and repeatedly Council has had demonstrated to it following legal proceedings, that their incapacity to pay rates is genuine. In a low soci economic climate selling an occupied home in a small town for a value of less than $65,000 to recover $7-10,000 in rates and legals compounds the decline of the population, escalates the level of disadvantage and seriously compromises Councils social licence to operate.

20. What issues have you encountered in providing information for Land Information Certificates? Do you provide any updates to ratepayers/would be ratepayers for these certificates?No complications in relation to Land Information Certificates has been identified, we respond to queries about the progress but do not actively update on the status of progress.

21. How many public inquiries on rates do you receive each year? What are some of the common themes of those inquiries?We would average between 70-100 phone call or customer service inquiries, with the majority of those occurring in August when the rates notices go out and February when the majority of ratepayers pay their notice. A minimal amount of inquiries come in via letter or email and there are usually approximately 10 or so rate

Yarriambiack Shire Council 6

appeals.The amount of comments about rates received by Councillors and staff from the community would be difficult to measure but significant. In particular from rural ratepayers who often quip about what they receive for their rates and generally by members of the community who do not understand how the rate system works. We will usually have a few regular constituents who will attempt to argue that Council has no legal right to levy rates or refuse payment on some philosophical position. There is a lack of understanding as to why rate capping is one percentage but their rate notice, particularly in farming shows an increase significantly higher than that rate cap percentage.In addition there is also a perception that the Council continues to be administration and office based employment heavy instead of outdoor service delivery dominant. Whilst the outdoor staff continue to make up the majority of our small workforce, there has been a growth in indoor staff who are meeting Councils statutory compliance requirements which have become more onerous in the past decade including in finance, reporting, audit, governance, risk, procurement and the like which are difficult to explain as a benefit for ratepayers.

22. What software do you use to administer your rating system?Civica.

23. How many staff do you employ to administer rates and charges?1 staff member is responsible for administering rates and charges.

24. Should all property owners pay rates?Yes, all property owners should pay rates. a) What types of properties should receive rating exemptions? Why would this be fair?State, Local Government and community owned land except when used for commercial purposes. Land used for public benefit should be exempt. b) Does your Council report on rate exemptions granted and or their estimated value?No, Council does not currently report on the rate exemptions. We can generate a report from our system that shows the number of exempted properties which currently stands at 298 and is made up of health, education, water authority, roads authority and churches. c) Should Councils be required to report on rates exemptions? Why?Not if it is onerous to do so, the amount of reporting required by Council continues to increase and these multiple administration tasks become a burden on Council. This information is already partially collected by the annual report to the Essential Services Commission each year.

25. Should some ratepayers pay lower rates than others?a) How does your Council allocated differential rates? Why?As discussed earlier we ty to keep the burden across the three categories at a stable level by utilizing the differential modelling on receipt of stage four valuations during budget development.

b) What types of properties should pay more through differentia rates? Why?We appreciate that in some municipalities, the value of commercial and industrial property which generates cash flow may be well positioned to pay more. For our Council, we try as best as possible to stabalise rate increases and variation, maintain the burden across the categories to the above table figures and do not believe that any of our sectors are well positioned to pay more through rates.

c) What types of properties should receive rate waivers? Why?We provide a three year rate waiver for new home builds that meet a number of conditions as an incentive scheme but being a small, declining rural Council this is only utilised 1-3 times per annum.

7 Yarriambiack Shire Council

d) If Councils provide rate discounts what criteria should apply?Council does not provide rate discounts aside from the state pension discount and is not in a financial position to be able to provide rate discounts.

e) Should cultural and recreational land and electricity generators have alternate rating arrangements? Why?Cultural and recreational land plays a significant role in our communities and is currently not rated. Many of the recreational areas are community committees who rely heavily on donations, in kind and volunteer labour, minor and major grants and annual contributions from Council to conduct the day to day operations. It would be inappropriate for our Council to levy rates on community operated infrastructure that only benefits the community. There is no alternate revenue streams for many of our cultural and recreational non rated properties, all the money they make goes back in to the facility or wider community. Where crown land is used for commercial purposes we see no reason for an exemption.In relation to electricity generation and Payment in Lieu of Rates (PiLoR), Council would certainly appreciate the additional rates provided if the asset was treated as such. Any change would need to be grandfathered given existing infrastructure and investment decisions calculated on the current system and could result in a slow down of alternate energy projects compromising the states emission targets.

26. Should rates be determined by property values and should some municipal services be funded by specific rates and charges?The use of Capital Improved Value is generally accepted as an appropriate measure. The user pay principle is a difficult proposition for a small rural Council in which capacity to pay is low and ratepayers are already using several times more of their private fiscal capacity to pay their rates. The cost of service provision is higher for rural areas as demonstrated in the Whelan report, with the cost of delivery often 4-5 times greater. Participation in social activities such as sport are already high, with the local football league covering over 15% of the state and any user charges applied have to be weighed heavily against capacity to pay.Waste charges which again are higher due to the sparse geography and tyranny of distance need to be compulsory for the purpose of volume but at full cost recovery are a significant expense.

a) When should councils use special rates and charges? Why?For small rural councils the administrative burden of a special rate application would be difficult to justify but we understand that it some situations in which there is a clear direct benefit to one group with no benefit to the wider group then there may be the need for the application of special rates and charges.

27. How much oversight of council rates should the State have?a) Should all Councils apply consistent rating practices? Why/why not?

b) Does the Act provide clear rules and guidance to Councils to set and levy rates? What could be improved?Yes, we believe the current guidance to Council is appropriate. In the upcoming review of the Rate Cap Council will submit that there is inadequate guidance.

28. Does your rates notice have the information you want? If not, what would you like to see on your rates notice?We believe our rates notice is clear and concise, although we would suggest the required wording on the back is onerous and off putting. Given however that a significant portion of our population does not have access to the internet or is more than 50kms from a customer service point an alternate would not be practicably accessible.We would reiterate an earlier point that the fire service charges could be better defined as a state revenue collection not a local government collection.



M 23 10 2019.docx

13.9 Investment Policy – Prepared by Anita McFarlane Background This policy covers the investments made by Council Officers (Finance) in accordance with the requirements of Section 143 of the Local Government Act 1989 (the Act) and enhances the legislative requirements by providing additional requirements in managing Council’s investment activities of it surplus funds. Discussion Other than minor adjustments to staff titles, no further changes are required to be made to the policy. The current legislation empowers councils to invest money in certain securities, including Commonwealth and Victorian Government securities, and deposit taking institutions. In the meantime it is considered that Council's current approved investments are adequate with an appropriate balance between risk and return. Environmental/Sustainability Impacts There are no environmental/sustainability impacts associated with this report. Financial implications The 2019/20 Budget includes interest revenue of $89,000 from investments and rate arrears. Risks Transparency and consistency in managing investments is a risk management control measure that allows the community and Council to have confidence in the related processes and procedures. Recommendation That Council adopt the Investment Policy as presented. Resolution

Moved Cr J Wise Seconded Cr T Hamilton


139

I:\Finance\Policies & Strategies\DRAFT Investment Policy - 2019.doc

INVESTMENT POLICY

Yarriambiack Shire Council encourages a working environment

which promotes gender equality and models non-violent and respectful relationships.

1. POLICY PURPOSE To provide guidance of how to invest surplus funds and to create the best advantage for Council, whilst managing the associated risk and maintaining appropriate levels of transparency and security. 2. SCOPE This policy covers the investments made by Council Officers (Finance) in accordance with the requirements of Section 143 of the Local Government Act 1989 (the Act) and enhances the legislative requirements by providing additional requirements in managing Council’s investment activities of it surplus funds.. 3. POLICY 3.1 Authority for Investment Section 143 Local Government Act 1989 (as amended) sets out the requirements in relation to the Financial Institutions with whom a Council may invest. Pursuant to Section 143(f) of the Local Government Act 1989, the Minister for Local Government has approved the following manners of investment to apply generally to all Councils: A Council may invest any money: -

a) In Government Securities of the Commonwealth; b) In securities guaranteed by the Government of Victoria; c) With an authorised deposit-taking institution; d) With any financial institution guaranteed by the Government of Victoria; e) On deposit with an eligible money market dealer within the meaning of the

Corporations Act; and f) In any other manner approved by the minister after consultation with the Treasurer

either generally or specifically, to be an authorised manner of investment for the purposes of this section.

3.2 Delegation of Authority The Chief Executive Officer, General Manger Infrastructure and Planning, General Manger Corporate Services, Revenue Coordinator and Officers acting in the above mention positions have the authority to invest surplus funds in accordance with Council’s policies.


The General Manger Corporate Services has the responsibility for managing and reviewing Council’s cash balances and investment decisions in accordance with this policy. At least two approved authorisers are required to approve any movement of funds from any of Yarriambiack Shire Council bank and investment accounts.

3.3 Authorised Investments

The only authorised investments that Council Staff can invest in under this policy without prior approval are: Cash deposits which fulfil the requirements set out in section 3.1 above and falling within the rating guidelines outlined under section 3.4 of this policy. Investments are to be held in Australia and denominated in Australian Dollars.

3.4 Guidelines a). Council’s investments with Fund Managers

Type of Fund Maximum time Horizon Maximum % of Total Investment Portfolio

Cash Funds (at Call) 24 Hours 0 – 100

Cash Funds (Term Deposits) 7 days – 12 months 0 – 95

Fixed Interest At call – 2 years 0 – 25

The asset structure and features of the fund are to be consistent with the desired outcomes of Council’s Investment Strategy. b). Council’s direct investments

Quotations on Managed Fund Investments

Not less than two (2) quotations shall be obtained from authorised institutions when an investment in a managed fund is proposed.

Term of Maturity

The term to maturity of any of Council’s direct investments may range from “at call” to five years, unless specifically approved by the Chief Executive Officer.

Other Factors

Investments which meet all other requirements of this policy but also provide indirect benefits for the Yarriambiack Shire community are to be the preferred investment all other matters being equal. Council will use a licensed advisor when obtaining external investment advice on specific exposures to funds managers and/or securities.

c). General Policy Guidelines Diversification / Credit Risk

GUIDE TO ACCOUNT LIMITS

Council will utilise two broad, separate investment strategies in relation to: Operating cash flow funds (short term; required at short notice to fund Council

operations); Other longer term holdings.


Adequate cash needs to be held in at call deposits to cover Council operations on a daily basis. Each month Council pays creditors and every fortnight staff are paid.

Short-term investments can be used when cash flow is better than required for weekly operations. Long-term investment should be used to invest funds related to cash backed provisions such as Long Service Leave. Council should generally limit the total amount invested with any one fund manager to a maximum of $600,000. In instances where this is not practical, the funds must be invested with an institution which has a long term rating (Standard & Poors) of BBB+ to BBB- or higher.

DIRECT INVESTMENTS

The amounts shall be invested with any one of the following rated institutions:

Long Term Rating

(Standard & Poor’s) Short Term Rating

(Standard & Poor’s)

AAA to AA- A1+

A+ to A- A1

BBB+ to BBB- A2

Guide: -

AAA – Highest credit quality – This rating indicates the lowest expectation of credit risk. they are assigned only in the case of exceptionally strong capacity for payment of financial commitments. This capacity if highly unlikely to be adversely affected by foreseeable events.

AA – Very high credit quality – This rating indicates expectations of very low credit risk. They indicate very strong capacity for payment of financial commitments. This capacity is not significantly vulnerable to foreseeable events.

A – High credit quality – This rating indicates expectations of low credit risk. The capacity for payment of financial commitments is considered strong. The capacity may, nevertheless, be more vulnerable to changes in circumstances or in economic conditions than is the case for higher ratings.

BBB – Good credit quality – This rating indicates that there is currently an expectation of low credit risk. The capacity for payment of financial commitments is considered adequate, but adverse changes in circumstances and in economic conditions is more likely to impair this capacity. This is the lowest investment-grade category.

A1+ – Extremely strong degree of safety regarding timely payment A1 – A strong degree of safety. A2 – A satisfactory capacity for a timely payment.

CREDIT RATINGS

If any of the Councils investments are downgraded such that they no longer fall within these investment policy guidelines, they will be divested as soon as practicable.

d). Reporting

A monthly report will be provided to Council detailing all investments which are invested as prescribed under authorised investment Section 3.3.

For Audit purposes, certificates must be obtained from the banks/fund managers confirming the amounts of investment held on council’s behalf at 30th June each year.


Investments will be monitored on an ongoing basis for appropriateness and to ensure that they meet Council’s cash requirements at any point in time.

e). Variation to Policy

The Chief Executive Officer or the delegated representatives are authorised to approve variations to this policy if the investment is to Council’s advantage and/or due to revised legislation.

All significant changes to this policy are to be reported to the Audit Committee within 2 months.

4. POLICY REVIEW Council will review this policy as required but always within twelve months after a general election of the Council. At the time of review, this policy was compliant with the Victorian Charter of Human Rights and Responsibilities Act 2006. 5. FURTHER INFORMATION Members of the public may inspect all Council policies at Yarriambiack Shire Council’s Warracknabeal office, or online at www.yarriambiack.vic.gov.au. Any enquires in relation to this policy should be directed to the General Manager Corporate Services on 5398 0100. Responsible Officer Chief Executive Officer Originally adopted: 9 June 2010

Reviewed: 7 October 2019 To be reviewed: 7 October 2022



M 23 10 2019.docx

13.10 Yarriambiack Youth Engagement Strategy 2019-2022 - Prepared by Gavin Blinman Discussion Yarriambiack Shire Council Youth Plan 2014-2018 achieved many goals in promoting youth engagement and wellbeing across the council. After extensive consultations the new Youth Engagement Plan is ready to build on the strong work done over the last 4 years. A reference group comprising members of Youth Council, Health agencies, VicPol, Local LLEN, Uniting Vic, Schools and Neighbourhood house and Elected Member of Council and staff assisted to develop the plan over a number of meetings. Their guidance and input was valuable in shaping goals and reviewing community feedback. The work of the Youth Engagement officer has been a key to the success of the previous plan. Community Considerations The plan will have a positive effect for all Yarriambiack Shire Council communities in developing engagement of young people in decisions and promotion of positive programs to reduce Mental Health issues. The new strategy will for the first time include the 8-11 Year age group , previous plans focused on the 12 -25 year age group. This group has had limited services across the region and the new strategy will address this. Environmental Considerations All programs run or goals set in the youth plan are environmentally friendly and should have minimal impact on the local environment. Financial and Risk Considerations The youth program is funded by grants externally and Council contributes shortfall for staff and programs. The key to ongoing success of the program and plan is partnerships with other levels of Government and local support agencies. Engage and Freeza funding contributes to reducing councils costs and if State funding priorities shift this may impact on council in the budget. Submissions The Yarriambiack Youth Engagement Strategy 2019-2022 has been made public through the Yarriambiack Shire Council website and in hardcopy at the Offices located at 34 Lyle Street, Warracknabeal and Gateway BEET, Hopetoun for a period of 1 month. No submissions were received during that period. Recommendation That Council adopts the Yarriambiack Youth Engagement Strategy 2019-2022. Resolution

Moved Cr K Zanker Seconded Cr S Roberts


144

1Yarriambiack Shire Council - Youth Strategy 2019 - 2022

YARRIAMBIACK YOUTH ENGAGEMENT STRATEGY

2019-2022

LISTEN TO US

EMPOWER US

ENGAGEUSDRAFT

2 Yarriambiack Shire Council - Youth Strategy 2019 - 2022

ACKNOWLEDGEMENT“The Yarriambiack Shire Council acknowledges the Traditional Owners of the country, the Wotjobaluk, Jaadwa, Jadawadjali, Wergaia and Jupagulk people and recognises their continuing connection to land, waters and culture. We pay our respects to their Elders past, present and emerging.

Yarriambiack Shire Council Vision“In consultation with our community Yarriambiack Shire Council will provide a viable,

sustainable and vibrant future”

Introduction 3

Development of Youth Engagement Strategy 3

Yarriambiack Youth Profile 4

Victorian Government Context 5

Community & Stakeholder Consultation 7

Summary of Themes from Community & Stakeholder Consultation 8

Yarriambiack Youth Action & Engagement Plan: 10

- Priority Area 1. Encouraging Youth Engagement - Priority Area 2. Support and Development of Youth Leadership - Priority Area 3. Supporting Youth Health and Wellbeing - Priority Area 4. Engagement for the 8-12 young people

Thank you & Acknowledgements 17

DRAFT


Throughout 2019, the Yarriambiack Shire Council started a process to develop a new Youth Engagement Strategy. This new Strategy will oversee the transition of Youth Services in Yarriambiack, from the 12-25 year age group to the 8-25 year age group. This will provide engagement and support to the 8-12 year age group that often miss specialist support from Local Government Areas. The aim of the Yarriambiack Youth Engagement Strategy is to provide a strategic direction for the development and coordination of youth services and infrastructure in Yarriambiack Shire Council for the period 2019-2022. It builds on the last Youth Plan (2014-2018) which provided a Youth Engagement Officer and was successful in receiving much valued Victorian Government funding, to support our many youth programs. This previous plan has placed the Shire in a strong position to consolidate, enhance and initiate programs that the young people see as important into the next 4 years and beyond.Providing this ongoing support for Youth, enables us to “provide a viable, sustainable and vibrant future” in line with the Yarriambiack Shire Council Vision.

DEVELOPMENT OF THE YARRIAMBIACK YOUTH ENGAGEMENT STRATEGY

The development of this strategy took place after consultation with young people, key stakeholders within the Yarriambiack LGA and also several Stakeholders who service our LGA. The Yarriambiack Youth Engagement Strategy Core Reference Group was formed to develop the strategy. One of its first decisions was to support the inclusion of the extended age group, so that there was no gap in the planning, support and engagement that Yarriambiack Shire Council provides for its younger community. Information for the strategy was sourced through discussions with Young People at: • Yarriambiack Youth Action Council• Surveys and Interviews• Workshops• Youth Summits

DRAFT


The 2016 census figures place approximately 1180 young people between the ages of 8-25 as residing in the Yarriambiack Shire Council.

(Selected Key Statistics ABS Census data 2016-https://quickstats.censusdata.abs.gov.au)

YARRIAMBIACK YOUTH PROFILE

Age Yarriambiack (S) % Victoria % Australia %Median Age 50 - 37 - 38 -5 - 9 Years 402 6.0% 368,631 6.2% 1,502,646 6.4%10 - 14 Years 370 5.5% 341,063 5.8% 1,397,183 6.0%15 - 19 Years 366 5.5% 356,340 6.0% 1,421,595 6.1%20 - 24 Years 283 4.2% 413,792 7.0% 1,566,793 6.7%25 - 29 Years 293 4.4% 441,266 7.4% 1,664,602 7.1%

The median age of people in Yarriambiack Local Government Area was 50 years. Children aged 0 - 14 years made up 15.8% of the population and people aged 65 years and over made up 27.4% of the population.

The SEIFA Index of Disadvantage measures the relative level of socio-economic disadvantage based on a range of Census characteristics. Yarriambiack Shire Council ranked the 7th most disadvantaged in the State 2016

A new measure of Household Advantage and Disadvantage, prepared by the Australian Bureau of Statistics, ranks the Yarriambiack Shire Council as the 2nd most disadvantaged Shire in the State in regards to Households. The measure differs from the SIEFA (Socio-economic Indices for Areas) Index of Relative Socio-economic Disadvantage in an important respect: it is a measure of conditions within each household, then sums these results to give a measure of disadvantage for suburbs, municipalities and other areas.

The state’s youth unemployment rate is 11.4 per cent, just above the national rate of 11.2 per cent. The Greater Wimmera Region (Including Yarriambiack) has a rate of nearly 14% placing it 4th worst in the state.

Country of Birth for Yarriambiack residents reflects a very strong Australian born population, with 84.9% born in Australia, compared with 66.7 of all Australians born here and 64.9% of all Victorians born in Australia. The most common countries of birth in Yarriambiack after Australia being: England 1.8%, New Zealand 0.7%, India 0.5%, Netherlands 0.3% and Germany 0.3%. This is supported by nearly 90% of the Shire’s people only speaking English at home against the state average of 67.9

DRAFT


VICTORIAN GOVERNMENT CONTEXT2016 saw young people across the state, asked to assist in shaping future government decisions through youth forums. These were held by the Victorian Government and the Youth Affairs Council of Victoria (YACVic) and gave young people the opportunity to contribute to the agenda of the Victorian Youth Summit, which was held in National Youth Week 2017. Subsequent input at the Youth Summit brought together young people from across the state to identify issues that mattered most.

The Victorian Government’s desire is that every young person has the opportunity and support they need to reach their potential. The Victorian Government launched a website for people aged from 12 to 25 called Youth Central and is managed by the Department of Premier and Cabinet.

The current Victorian Government Youth Policy, Building Stronger Youth Engagement in Victoria is available at the Youth Central website https://www.youthcentral.vic.gov.au/

Youth Central is the place to go for information about jobs and careers, services and events in your local area, study, travel, money and more. The Yarriambiack Youth Engagement Strategy will align itself with the engagement pathways that exist online an advocate for local opportunities our young people can find and use their voice. With the inclusion of the young people (aged 8-25) into this strategy, extra engagement activities are needed to be investigated with the extended age group in mind.

Some of the 12-25 Youth Programs listed on the Youth Central Website include:• Getting politically active• Tips and advice about democracy and being politically active• Voting and elections• Know the difference between local, state and federal elections and ensuring you’re enrolled to vote.• Youth programs and events• Ways to get involved and be active in your community develop new skills and make new friends.

YOUTH CENTRAL ENGAGEMENT OPPORTUNITIES INCLUDE:

• Advance-Advance is a fantastic one-year school-based program that encourages you to get actively involved in your local community.

• Community Radio - SYN Media-Community radio is a great avenue for young people to express themselves and share their views.

• Early Intervention and Support - Programs and initiatives to support and assist young people who are experiencing difficulties.

• Empower Youth-The Victorian Government wants every young person to have the opportunities and support they need to reach their potential

• Engage-Engage! Provides local governments and community organisations with grants of up to $150,000.

DRAFT


• FReeZA Program-Each year up to 400 supervised drug, alcohol and smoke-free FReeZA events are staged.

• Supporting Multicultural Victoria-Providing a range of services for young people from diverse multicultural backgrounds.

• Scholarships & Philanthropic Programs-People and companies called philanthropists donate to help young people pursue their dreams.

• Schoolies-Get all the information on Schoolies with Youth Central, including places to visit, tips on staying safe and how to register for Schoolies in Victoria.

• Scouts and Guides-Scouts and Girl Guides enable young people to participate in leadership, skill development and community activities.

• Victorian Government Youth Policy-In 2016 young people were asked to help shape future government decisions by taking part in 12 youth forums.

• Young Achiever Awards - Acknowledging and encouraging the achievements of young Victorians.

• Victorian Youth Congress-Victorian Youth Congress wants to hear from you!

• Victorian Youth Week-Applications are open for Victorian Youth Week grants – each year

• Wakakirri Secondary School Challenge-The Wakakirri Secondary School Challenge is a competition for secondary students to create a story and to perform that story through dance.

• Youth Mentoring-Information for if you’re looking to get involved in a mentoring program.

• Youth Parliament-YMCA Youth Parliament is an opportunity for young Victorians to stand up and be heard.

S(Source September 2019: https://www.youthcentral.vic.gov.au/get-involved/youth-programs-and-events/victorian-government-youth-policy)

NEWSDRAFT


In June 2019, the Core Reference Group met and approved the commencement of the consultation process. The first phase involved an agreed upon survey, that was approved for appropriateness by a DET representative to ensure distribution in education facilities.

The Core Reference Group agreed that both online and paper based copies would be available for the 12-25 year age groups, and that hard copies would be used for the Primary-aged young people so that they could be supported through the survey, either by the teachers or their parents or guardians.

A letter from the Yarriambiack Shire Council General Manager-Community Development accompanied the survey if it was to be sent home with the Primary aged young people-this letter outlined the reasoning for the capture of this information.

There was an outstanding return from each of the primary schools in the Shire, with teachers supporting the completion of the survey at the school. This resulted in 272 surveys returned from the 8-12 age groups, including multiple schools capturing all students in the age group.

The secondary schools were sent a copy of the online survey which they added to their school based websites for the students to access. Other young people were targeted through sending the link via email, social media (Facebook messenger) and the Yarriambiack Shire Website, which housed the survey link. There was an enthusiastic and substantial response from the 12-25 age groups with 160 young people completing either the online survey or the paper based survey across the shire. Parent and community members completed another 54 surveys. Other consultation and face to face interviews occurred through advertised pop up/vox pop visits across the Yarriambiack Shire including:

• 11th June Woomelang, Hopetoun, Beulah and Brim • 13th June, Warracknabeal • 14th June, Murtoa • 17th June Minyip and Rupanyup

There were further interviews where young people congregated, such as the Warracknabeal Skate Park, the Warracknabeal Indoor Stadium, gaming nights and the Yarriambiack Youth Action Council meetings to name a few. The Home Education Group, which meets in Warracknabeal and have representatives from across the Shire, was also surveyed.

DRAFT


SUMMARY OF THEMES FROM COMMUNITY AND STAKEHOLDER CONSULTATIONS

• Family was seen as the most important theme across the ShireThis was supported by parents and guardians still being the number 1 source of information and support, and also the main conduit for communication about what is happening in the Shire.

• Access to Mental Health Support was the most important issue for 12-25, year olds, where as 8-12 year olds were more concerned about personal safety. parents and guardians and community members were most concerned about employment opportunities

• Strong support for a Learn to Drive Program and support of the L2P program, especially amongst community members.

• The Yarriambiack Youth Action Council and the Ramp It Rage It Stage It FReeZA Committee had created an impact in the Shire and were seen as having a strong profile. The continuation of these programs was well supported

• The amount of time young people of all ages are spending on devices is of major concern. How this impacts on young people and their community’s welfare in the future is a big issue. The survey results indicated 1 in 5, 8-12 year olds are spending 5+hours on devices and this figure rises to 1in 4, 12-25year olds spending 5+ hours on screens outside of School or Work.

• Support for increased activities, entertainment, events, festivals, youth events and things to do (recreational and art based programs especially, need to be improved and better coordinated across the Shire).

• A calendar of events and variety of venues could be implemented to support young people in isolated areas.

• Strong support for Improvements to recreational areas (e.g. more fish in the lake, creeks, extending the playground, updating the skate park and pool)

• Reducing barriers to engagement was very important with barriers listed as; location, transport, communication and other commitments

• The positive response to the desire to engage the 8-12 year old cohort in the school was reciprocated by the number of surveys with young people wanting to have a voice. The Yarriambiack Engagement Strategy needs to accurately reflect this response,DRAFT


1PRIORITY AREA

Encouraging Youth Engagement

STRATEGIES:1.1 Continued Support of Community Engagement Officer (Youth) within Council.

1.2 Target Youth Engagement Programs and reduce barriers to Youth Engagement.

1.3 Support Community Development Initiatives for young people

DRAFT


Strategy Actions Timeframe Resources What success looks like

1.1 • Resource the Community Engagement Officer (Youth) Position Ensure ongoing

H Council

1.2 • Explore and coordinate all engagement opportunities

M Council

• Improve communication of events M Council and other Services

• Transport coordination across the Shire for events

M Council and other Services

1.3 • Support Collaborative Community initiatives that are focused toward inclusion of disadvantaged Youth.Inclusive events such as YHT and school or community based events like Mates Mentoring-involve Key stakeholders and services

H CouncilWSMLLEN

• Continue to advocate for young people to have access to a range of employment and education opportunities. These include Careers expos, Uni and TAFE open days, Free TAFE courses, etc...

M Council WSMLLENSchoolsFed UNI

• Support youth initiatives through available grants.

M CouncilProject Officer

• Support young people writing their own grants for events to build their capacity

M CouncilProject Officer

• Continuation of Community Engagement Officer (Youth) Position

• Community Engagement Officer (Youth) to continue to advocate for disadvantaged youth, and attend networking meetings to support this.

• Reduction in barriers to youth engagement including: improvements to communication of events, timing and access to events plus coordination of venues, and transport

• Improvements to current youth engagement programs such as the FReeZA funded activities

• Encourage youth engagement through the Yarriambiack Young Achiever Awards and other opportunities for media coverage and support of Youth excellence or events

• Investigation and implementation of new youth engagement initiatives

• Make YHT and other events even more inclusive.

• Work with key stakeholders and community organisations to support and deliver youth friendly all ability activities and collaborative community initiatives

• Community Engagement Officer (Youth) to continue to chase grant and engagement opportunities to Yarriambiack programs

• Work with council to provide appropriate training for young people around grant writing, and other innovative opportunities for young people to develop new skills

High, Medium and LowH = Implemented over the next 2 years

M = Implemented over the next 2 to 4 yearsL = Implemented over the next 5 years or ongoing

DRAFT


2PRIORITY AREA

Support and Development of Youth Leadership

STRATEGIES:2.1 Support Continuation and Development of Yarriambiack Youth Action Council and Ramp It Rage It Stage It FReeZA Committee.

2.2 Advocate for opportunities to engage in Leadership Programs.

DRAFT



2.1 • Continue Engagement of Youth in the Yarriambiack Youth Action Council and the Ramp It Rage It Stage It Yarriambiack FReeZA Committee -improve their voice within the Shire and projects they wish to engage in

M Council

• Improve the reach of the Youth Council and FReeZA Committee so representation is more even across the Shire

M Council

• Resource the Youth Council and FReeZA Committee through the Community Engagement Officer (Youth)

M Council

2.2 • Explore Opportunities within the Engage Funded program ‘Thrive not Survive” to provide leadership opportunities and training.

M Council

• Seek other funding streams and programs to support leadership opportunities such as Heywire, Leadership Wimmera Training or Rotary Youth Leadership Award (RYLA)

M Council

• Consolidation of Yarriambiack Youth Action Council and its role as the most prominent youth voice in the Shire

• Opportunities for Yarriambiack Youth Action Council to continue to take the lead in activities they deem important for youth, and to investigate how they can engage young people with outcomes for other young people.

• Opportunities to be a mentor to other members of the Yarriambiack Youth Action Council and Ramp It Rage It Stage It FReeZA Committee.

• Consolidation of Ramp It Rage It Stage It FReeZA Committee as the FReeZA arm of the Youth Action Council and the continued setting of FReeZA events for the Shire. Providing opportunities for Young people to attain skills to assist with planning and event management of FReeZA events as well as production of events.

• Minimum of 6 FReeZA Events annually and Minimum of 8 Engage Programs

• Opportunities for organising training to participate in FReeZA events, such as art or film training.

• Training for Council/Committee young people in sound/lighting or First Aid.

• Opportunities to source funds through Council to run events.

• Help direct funding through the Yarriambiack Engage Funded Program ‘Thrive not Survive” to provide leadership opportunities and training that is deemed necessary. This includes the continued advocacy for the “Youth Shed”.

• Provide direction on the next Engage and FReeZA application periods as well as the yearly Victorian Youth Week Event grants.

• Support youth leadership, volunteering and mentoring opportunities, acknowledge and celebrate this so it becomes more regular.

DRAFT


3PRIORITY AREA

Supporting Youth Health and Wellbeing

STRATEGIES:3.1 Advocate for health and wellbeing services for young people.

3.2 Facilitate access to a range of health and wellbeing programs.

3.3 Facilitating programs for Disadvantaged Young People.

DRAFT



3.1 • Advocate for young people to be able to access outreach services that provide counselling, careers advice and employment, , Centrelink, driver training.

H Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENVic Roads

• Community Engagement Officer (Youth) to initiate and participate, and or advise new and established youth networks e.g. CANs, FReeZA and Engage Groups, WDAT and YACVIC.

L Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENSchools

3.2 • Identify and support well-being needs for young people through regular consultation with the schools and the Yarriambiack Youth Action Council and FReeZA Committee, other key stake holders and providers.

M Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENSchools

• Facilitate information and resources that support the access to services, e.g. a clear referral pathway for after hours services-access for significantly disadvantaged and vulnerable young people

M Council and Health Services

• Advocate for young people to be able to access a range of health and well-being programs by facilitating delivery through a collaborative program that involves a range of service providers

L Council Other ServicesHeadspace Horsham Uniting VTWNHHLCWSMLLENSchools

3.3 • Support and facilitate the delivery of mentoring programs through the YYAC and FReeZA committees as well as the Mates Mentoring program by the WSMLLEN

H CouncilWSMLLENSchools

• Explore opportunities to support significantly disadvantaged young people involved in community based diversion models

M CouncilYouth JusticeVictoria Police

• Advocate for specific programs and opportunities within the Shire that support alternative education settings, Centrelink support, such as Satellite VCAL or off school campuses, computer programs, such as at the WNHHLC

M Council Other ServicesWNHHLCWSMLLENSchoolsBICGateway BEET

• Continued advocacy for health and well-being services for young people being available locally in the Shire so that barriers such as transport or cost don’t prohibit their ability to access necessary services.

• Strengthened partnerships with other service providers and key stakeholders to ensure the best possible outcomes for youth in the Yarriambiack Shire

• Support the Yarriambiack Youth Action Council in targeting areas they believe they can make a difference in health and well-being including events in outreach areas rather than in the main towns of the Shire.

• Advocate for the Hopetoun CAN to be reconvened.

• Continue to advocate for regional service providers such as WDAT and YACVIC to provide better coverage of their programs in Yarriambiack

• Facilitate access to a range of health and wellbeing programs for disadvantaged young people through regular contact with schools and other service providers

• Support the Mates Mentoring Program that is run by WSMLLEN.

• Provide opportunities for young people involved with diversions models to re-engage with the community, and youth engagement programs.

• Support where appropriate school programs which require YSC involvementDRAFT


4PRIORITY AREA

Engagement for the 8-12 young people

STRATEGIES:4.1 Developing Engagement Strategies for the 8-12 year cohort.

4.2 Facilitate a range of activities for 8-12 cohort

DRAFT



4.1 • Coordinate with primary schools in Yarriambiack to find the best way to engage the 8-12 year cohort with them. Provide ongoing support and access to activities where it best suits the schools and doesn’t interrupt their curriculum.

H Council WRSASchoolsArt Groups

• Facilitate community consultation with community groups, parents and friends groups, community clubs and the service providers, to develop strategies for engagement with the 8-12year cohort outside of the school environment.

H Council WRSASchoolsArt GroupsCommunity ClubsNHHs

4.2 • Community Engagement Officer (Youth) to work in partnership with other service providers to prepare and initiate a plan for the Yarriambiack Shire to roll out engagement activities for the 8-12 year cohort through out the year. Special emphasis on supporting activities in holiday periods.

H Council WRSASchoolsCommunity ClubsNHHsArt Groups

• Development of engagement strategies for the 8-12 cohort across the Shire with the primary schools, so that a more coordinated approach to engagement can be achieved for events during school times, which doesn’t unsettle the curriculum at each school.

• Community consultation with Clubs and local services to best prepare for the deliver of engagement activities

• Development of engagement strategies for the 8-12 cohort across the Shire for the periods outside school times, so that we reduce barriers to participation, especially for the more regionally isolated young people

• Strengthened partnerships with other service providers such as the Wimmera Regional Sports Assembly, The Push, and Regional Arts Council to provide regular and diverse events across the shire.

• 2019 Yarriambiack Youth Engagement Survey, to be utilised to best inform the activities that will be supported by young people.

DRAFT


ABBREVIATIONSYYES Yarriambiack Youth Engagement Survey

YSC Yarriambiack Shire Council

YYAC Yarriambiack Youth Action Council

WRSA Wimmera Regional Sports Assembly

NHHs Neighbourhood Houses

WNHHLC Warracknabeal Neighbourhood House and Learning Centre

WSMLLEN Wimmera Southern Mallee Learning and Education Network

BIC Beulah Information centre

CAN Community Action Network

WDAT Wimmera Drug Action Taskforce

Hopetoun Gateway BEET Hopetoun Gateway Business Education Employment Training

THANK YOU!

ACKNOWLEDGEMENTSYarriambiack Shire Council wishes to acknowledge and thank the dedicated work of the Youth Strategy Project Reference Group in preparing this document and who also gave their time to contribute, and provide oversight to the development of this Strategy.

Kylie Zanker (Yarriambiack Shire Councillor, Warracknabeal Secondary College, School Council President)Karen Fuller (Manager - Warracknabeal Neighbourhood House & Learning Centre)Louise Barnett (Youth Engagement & Community Development Coordinator Headspace Horsham)Dorothy McLaren (Health Promotion Manager West Wimmera Health Service)Tim Shaw (EO Wimmera Southern Mallee Local Learning and Employment Network) Jessie Holmes (Yarriambiack Shire Council, Chief Executive Officer)Aiden Ciemcioch (Yarriambiack Youth Action Council - Youth Representative)Jo Martin (Rural North West Health Service Community Health Manager)Gavin Blinman (Yarriambiack Shire Council, General Manager Community Development)Clyde Lourensz (Victoria Police, Senior Constable 36121 - Youth Specialist Officer – Western Region – WD4)Therese Allen (Principal, Warracknabeal Secondary College - Representing DET)Linda McLennan (Victoria Police, A/Sergeant – Wimmera Proactive Policing Unit -Western Region - WD4)Kate Waterworth (Program Leader: Youth Support, Uniting Wimmera)Murray McKenzie (Yarriambiack Shire Council, Community Engagement Officer - Youth)DRAFT


www.yarriambiack.vic.gov.au

DRAFT



M 23 10 2019.docx

14 Other Business 14.1 Northwest Municipalities Conference - 28 & 29 November Moved Cr J Wise Seconded Cr K Zanker that standing orders be suspended at 10:52am Carried Moved Cr J Wise Seconded Cr S Roberts that standing orders be resumed at 11:10am Carried Moved Cr J Wise Seconded Cr K Zanker that Council move into Closed Session

Carried

Moved Cr J Wise Seconded Cr S Roberts that Council move back into Open Session

Carried

Moved Cr J Wise Seconded Cr S Roberts that Council bring the Closed recommendation into Open Session Carried 15 REPORTS FOR DECISION – CLOSED SESSION 15.1 C252/2019 Design and Construction of Kerb, Channel and footpath 2019 / 2020 Werrigar Street, Warracknabeal Recommendation:

1. That Council award Contract C252/2019 being the Design and Construction of Kerb, Channel and Footpath at Werrigar Street to M.F. & J.L Willmore Contractors Pty Ltd.

2. Council sign and seal the contract with M.F. & J.L Willmore Contractors Pty Ltd for Design and Construction of Kerb, Channel and Footpath at Werrigar Street for the amount of $193,969.54 (Ex. GST)

Resolution

Moved Cr K Zanker Seconded Cr C Heintze


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M 23 10 2019.docx

15.2 C248/2019 Supply and Delivery Tipping Cab Chassis Truck. Recommendation:

1. Council accept the tender from Truck Specialists in Swan Hill for the Supply and Delivery of the Tipping Cab Chassis Truck for the amount of $216,500.00 (incl. GST).

2. Council sign and seal the contracts with Truck Specialists in Swan Hill for the Supply

and Delivery of the Tipping Cab Chassis for the amount of $216,500.00 (incl. GST). Resolution

Moved Cr H Ballentine Seconded Cr J Wise


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M 23 10 2019.docx

ATTACHMENTS / REPORTS NEXT MEETING The next meeting of Council will be held on Wednesday, 27 November 2019 at 9:30am at Warracknabeal. CLOSE ___________________ Mayor

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