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Release V2.470
February 2005
English
J05 – Materials Management (New)Building Block Configuration Guide
SAP AGNeurottstr. 1669190 WalldorfGermany
SAP Best Practices J05 – Materials Management: Configuration Guide
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SAP Best Practices J05 – Materials Management: Configuration Guide
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SAP Best Practices J05 – Materials Management: Configuration Guide
ContentsMaterials Management: Configuration Guide..................................................................................8
1 Purpose................................................................................................................................... 8
2 Preparation.............................................................................................................................. 8
2.1 Prerequisites.................................................................................................................. 8
3 Materials Management Configuration......................................................................................8
3.1 Organizational Elements................................................................................................8
3.1.1 Creating Purchase Groups........................................................................................8
3.2 General Settings............................................................................................................9
3.2.1 Creation of Unit of Measurement...............................................................................9
3.2.2 Defining Unit of Measurement Groups....................................................................14
3.3 Materials Master and Inventory Management Settings................................................15
3.3.1 Maintaining Company Code for Materials Management..........................................15
3.3.2 Defining Attributes of Material Types.......................................................................17
3.3.3 Defining Materials Groups.......................................................................................22
3.3.4 Defining Product Hierarchy......................................................................................23
3.3.5 Defining Vendor Account group field selection........................................................25
3.3.6 Maintaining Plant Parameters for Inventory Management.......................................26
3.3.7 Setting Tolerance Limits for Goods Receipts..........................................................29
3.3.8 Defining Screen Layout...........................................................................................31
3.3.9 Extension of Costing View to VERP Material Type.................................................32
3.3.10 Maintaining Access Sequence for Subcontracting Challan.....................................32
3.3.11 Maintaining Output Type for Subcontracting Challan..............................................33
3.3.12 Maintaining Output Determination Procedure..........................................................34
3.3.13 Printer Determination by Plant / Storage Location...................................................35
3.3.14 Maintaining Output Conditions Record....................................................................36
3.4 Purchasing Settings.....................................................................................................38
3.4.1 Purchase Requisition: Defining Number Ranges....................................................38
3.4.2 Purchase Requisition: Defining Document Types...................................................39
3.4.3 Request for Quotation and Quotation: Defining Number Ranges............................42
3.4.4 Request for Quotation and Quotation: Defining Document Types...........................43
3.4.5 Purchase Order: Defining Number ranges..............................................................44
3.4.6 Purchase Order: Define Document Types...............................................................45
3.4.7 Purchase Order: Setting Tolerance Limits for Price Variances................................46
3.4.8 Defining Screen Layout at Document Level............................................................48
3.4.9 Defining the Condition types, Access Sequence, Condition Tables........................49
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3.4.10 Defining the Calculation Schemas...........................................................................50
3.4.11 Defining the Schema Groups..................................................................................53
3.4.12 Defining Schema Determination..............................................................................54
3.4.13 Creating Output – Condition Records: Request for Quotation.................................55
3.4.14 Creating Output – Condition Records: Purchase Order..........................................56
3.4.15 Creating Output – Condition Records: Outline Agreement......................................57
3.4.16 Defining Permissible Partner Roles per Account Group..........................................58
3.4.17 Defining Partner Schemas.......................................................................................59
3.4.18 Assigning Partner Schemas to Vendor Groups.......................................................59
3.4.19 Vendor Evaluation – Defining Criteria.....................................................................60
3.4.20 Defining Purchase Organization Data for Vendor Evaluation..................................60
3.4.21 Maintaining Rounding Profiles.................................................................................61
3.4.22 Unit of Measure Rounding Rules.............................................................................62
3.4.23 Maintaining Account Assignment Categories..........................................................62
3.4.24 Releasing Procedure for Purchase Documents.......................................................63
3.5 Valuation and Account Assignment Settings...............................................................68
3.5.1 Defining Valuation Control.......................................................................................68
3.5.2 Grouping Together Valuation Areas........................................................................69
3.5.3 Defining Valuation Classes......................................................................................70
3.5.4 Activating Split Valuation.........................................................................................73
3.5.5 Defining Valuation Class for HAWA........................................................................73
3.5.6 Configuring Automatic Account Assignment............................................................74
3.5.7 Configuring Price Change in Previous Period/Previous Year...............................79
3.6 Logistics Invoice Verification Settings..........................................................................80
3.6.1 Maintaining Default Values for Tax Codes..............................................................80
3.6.2 Activating Direct Posting to G/L Accounts and Material Accounts...........................81
3.6.3 Configuring How Unplanned Delivery Costs are Posted.........................................81
3.6.4 Configuring How Exchange Rate Differences are treated.......................................82
3.6.5 Setting Tolerance Limits for Logistics Invoice Verification.......................................83
3.6.6 Vendor Specific Tolerances Configuration..............................................................88
3.6.7 Setting of Checking Duplicate Invoices...................................................................88
3.7 Consumption Based Planning Settings.......................................................................89
3.7.1 Maintaining Plant Parameters.................................................................................89
3.7.2 Activation of Material Requirement Planning.........................................................103
3.8 Tax on Goods Movement - India...............................................................................104
3.8.1 Basic Settings........................................................................................................104
3.8.2 Determination of Excise Duty................................................................................120
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3.8.3 Transactions: Incoming Excise Invoices................................................................139
3.8.4 Business Transactions: Tools................................................................................158
3.9 Extended Withholding Tax – Basic Settings..............................................................162
3.9.1 Checking Withholding Tax Countries....................................................................162
3.9.2 Defining Official Withholding Tax Codes...............................................................163
3.9.3 Defining Reasons for Exemption...........................................................................163
3.10 Defining Branch Office...............................................................................................164
3.11 Defining Section Code...............................................................................................165
3.12 Maintaining Factory Calendar to Section Code.........................................................166
3.13 Extended Withholding Tax - Calculation....................................................................167
3.13.1 Defining Withholding Tax Type for Invoice Posting...............................................167
3.13.2 Defining Withholding Tax Types for Payment Posting...........................................173
3.13.3 Defining Withholding Tax Type for Ecess at invoice posting.................................175
3.13.4 Defining Withholding Tax Type for Ecess at Payment posting..............................176
3.13.5 Defining Rounding Rule for Withholding Tax Types..............................................177
3.13.6 Defining Withholding Tax Codes...........................................................................178
3.13.7 Defining Withholding Tax Codes (ECESS)............................................................180
3.13.8 Portraying Dependencies Between Withholding Tax Types..................................181
3.13.9 Checking Recipient Types.....................................................................................183
3.13.10 Maintaining Tax Due Dates...............................................................................184
3.13.11 Maintaining Surcharge Rates............................................................................185
3.13.12 Assigning Types of Companies to Withholding Tax Codes...............................186
3.14 Extended Withholding Tax – Company Code Assignment........................................187
3.14.1 Assigning Withholding Tax Type to Company Code.............................................187
3.14.2 Activating Extended Withholding Tax Code...........................................................188
3.14.3 Defining Accounts to post the Withholding Tax.....................................................189
3.15 Maintaining Number Group for Internal Challan Numbers.........................................191
3.16 Assignment of Number Ranges.................................................................................191
3.16.1 Assigning Number Ranges to Number Groups.....................................................191
3.16.2 Maintaining Number Ranges.................................................................................192
3.16.3 Maintaining Number Groups and SAP Script Forms.............................................193
3.16.4 Assigning Number Ranges to Number Groups.....................................................194
3.16.5 Maintaining Number Ranges.................................................................................194
3.17 E-Filing, India Localisation Annual Legal Report.......................................................195
3.17.1 Reason Code Mapping..........................................................................................195
3.17.2 State Code Mapping..............................................................................................196
3.17.3 Mapping legal state codes vis-à-vis state codes in vendor master........................198
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3.17.4 Assigning Physical File path to Logical File path...................................................199
4 Configuration CATTs...........................................................................................................200
4.1 Maintaining Address for Business Place....................................................................200
4.2 Maintaining Address for Section Code......................................................................201
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Materials Management: Configuration Guide
1 PurposeThe purpose of this document is to describe the general configuration steps required to manually set up the configuration within the system landscape.
The Configuration Guide describes how to set up the configuration of a Building Block manually, without the support of automated configuration tools. If you want to use BC Sets and CATT procedures for an automated installation process, refer to the Building Block Installation Guide of the Materials Management IN Building Block.
2 Preparation
2.1 Prerequisites J02 – Organizational Structure
J03 – Financial Accounting
3 Materials Management Configuration
3.1 Organizational Elements3.1.1 Creating Purchase Groups
UseIn this IMG activity you are going to create Purchase Groups. A Purchase Group can be an individual or group of individuals.
Procedure 1. SAP R/3 as a standard delivered with three purchase groups 001,002 and 003. In this the
same has been used.
2. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Purchasing Create purchasing groups
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SAP Best Practices J05 – Materials Management: Configuration Guide 3. The following entries have already been maintained by standard SAP R/3 and the same is
used. If required you can configure you own Purchase Groups by following this process.
Field name Description R/O/C User action and values Note
Purchasing Group
Purchasing Group Code
R 001 – 003 Defaulted by SAP
Description p.group
Description of Purchase Group
R Group One
Group Two
Group Three
These descriptions can be changed if required. Or new groups can also be created.
4. Save the entries if any changes have been made by choosing Save Icon or choosing Control + S.
Result Data was saved.
3.2 General Settings3.2.1 Creation of Unit of Measurement
UseThe purpose of this activity is to create new unit of measurement.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu General Settings Check units of measurement
Transaction Code CUNI
2. On the Unit of measurement: Initial screen, choose Unit of measurement icon.
3. On the Change units of measurement of Dimension (no dimensions): Overview choose Create (F7) icon and make the following entries.
Field name Description User action and values Note
Int. meas. unit Internal unit of measurement format
PC
Commercial Commercial unit of measurement
PC
Technical Technical formation of unit of measurement
PC
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Field name Description User action and values Note
Measurement unit text
Text of unit of measurement
pieces
ISO code ISO code PCE
Primary code Primary code Flag the Check box
Commercial meas. unit
Commercial measurement unit ID
Flag the Check box
4. By using the above step you can create additional unit of measurements if required.
5. The following unit of measurements was created by using BC Sets /SMB29/CUNI_B801_J05 and /SMB29/CUNI_B802_J05. Most of them are delivered as SAP standard unit of measurements but descriptions were fine tuned in some cases. Actually system store unit of measurements data in about four tables, to simplify this configuration document entries of only one table is given. Practically creating all the below unit of measurements may take very long time, if you want create automatically /SMB29/CUNI_B801_J05 and /SMB29/CUNI_B802_J05 BC sets can be used from Best Practice Chemical India solution.
Int. meas. unit
Commercial Technical Meas. unit text
Unit text
% % % % Percentage%O %O %O 0% Per mille1 ONE One One One10 D d Days Days22S 22S mm2/s mm2/s Square millimeter/second2M CMS cm/s cm/s Centimeter/Second2X 0 m/min m/min Meter/Minute4G µL µl µl Microliter4O µF µF µF Microfarad4T IB pF pF PikofaradA A A A AmpereA87 GOH GOhm GOhm GigaohmA93 GM3 g/m3 g/m3 Gram/Cubic meterACR ACR acre Acre AcreB34 KD3 kg/dm3 kg/dm3 Kilogram/cubic decimeterB45 QML kmol kmol KilomolB47 NI ND ND KilonewtonB73 MN MN MN MeganewtonB75 MGO MOhm MOhm MegohmB78 MHV MV Megavolt MegavoltB84 µA µA µA MicroampereBAG BAG Bag Bag BagBAR BAR bar bar barBOT BT Fl. Bottle BottleBQK BQK Bq/kg Bq/kg Becquerel/kilogramC10 RF mF mF MillifaradC36 M/M mol/m3 Mol/m3 Mol per cubic meter
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C38 M/L Mol/l Mol/Liter Mol per literC39 NA nA nA NanoampereC3S C3S cm3/s cm3/s Cubic centimeter/secondC41 R-U nF nF NanofaradC56 NMM N/mm2 N/mm2 Newton/Square millimeterCCM CM3 cm3 cubic cm Cubic centimeterCD CD cd cd CandelaCDM CD3 dm3 Cubic dec. Cubic decimeterCM CM cm cm CentimeterCM2 CM2 cm2 sq cm Square centimeterCMH CMH cm/h cm/h Centimeter/hourCS CV Case Case CaseCTL CL Cl centiliter centiliterD10 A/V A/V Siemens/m Siemens per meterD41 TOM t/m3 t/m3 Ton/Cubic meterD46 VA VA VA VoltampereDEG DEG deg Degree DegreeDM DM dm dm DecimeterDR DR DR Drum DrumDZ DZ dz Dozen DozenEA EA EA each eachEE EU EU Enzy.Units Enzyme UnitsEML EML EU/ml Enzyme/ml Enzyme Units / MilliliterF F F F FaradFA °F °F °F FahrenheitFT FT Foot Foot FootFT2 FT2 ft2 sq foot Square footFT3 FT3 ft3 Cubic foot Cubic footG G g gram gramG/L G/L gai/l gai/liter gram act.ingrd / literGAU GAU GAU Gram Gold Gram GoldGC °C °C °C Degrees CelsiusGHG GHG g/hg g/hg Gram/hectogramGJ FY FYr FYr GigajouleGKG GKG g/kg g/kg Gram/kilogramGLI GLI g/l g/l Gram/literGLL GAL gal US gallon, US gallon, USGLM GPM GPM US Gal/Mi(US) Gallons per mile (US)GM GM g/mol g/mol Gram/MolGM2 GM2 g/m2 g/m2 Gram/square meterGPH BPH GPH US Gal/hr US Gallons per hour (US)GQ µGQ µg/m3 µg/m3 Microgram/cubic meterGRO GRO gro Uppercase UppercaseGW GI gai g act.ing. Gram act. ingrd.H H h h HourHAR HA Hectar Hectare HectareHL HL hl hectoliter HectoliterHPA HPA hPa hPa HectopascalHZ HZ Hz Hz Hertz (1/second)IN IN in Inch Inch
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IN2 IN2 Inch2 Sq inch Square inchIN3 IN3 Inch3 Cubic inch Cubic inchJ J J J JouleJHR YR y Year YearsJKG JKG J/kg J/kg Joule/KilogramJMO JMO J/mol J/mol Joule/MolK K K K KelvinKA KA kA kA KiloampereKAN CAN Can Canister CanisterKAR CT Car Carton CartonKBK KBK kBq/kg kBq/kg Kilobecquerel/kilogramKG KG kg kilo gram KilogramKGF KGF kg/m2 kg/m2 Kilogram/Square meterKGK KGK kg/kg kg/kg Kilogram/KilogramKGM KGM kg/mol kg/mol Kilogram/MolKGS KGS kg/s kg/s Kilogram/secondKGV KGV kg/m3 kg/m3 Kilogram/cubic meterKGW KAI kgai kg ac.ing. Kilogram act. ingrd.KHZ KHZ kHz kHz KilohertzKI CR Crate Crate CrateKJ KJ kJ kJ KilojouleKJK KJK KJ/kg KJ/kg Kilojoule/kilogramKJM KJM KJ/mol KJ/mol Kilojoule/MolKM KM km km KilometerKM2 KM2 km2 sq km Square kilometerKMH KMH km/h km/h Kilometer/hourKMK KMK m3/m3 m3/m3 Cubic meter/Cubic meterKMN KMN K/min K/min Kelvin/MinuteKMS KMS K/s K/s Kelvin/Second
KNM KNM kN/m2 kN/m2Kilonewton per square meter
KOH KOH kOhm kOhm KiloohmKPA KPA kPa kPa KilopascalKT KT kt kilo ton KilotonneKV KV kV kV KilovoltKVA KVA kVA kVA KilovoltampereKW KW KW KW KilowattKWH KWH kwh kwh Kilowatt hoursKWK KIK kai/kg kai/kg kg act.ingrd. / kgL L l liter LiterL2 LMI l/min l/min Liter/MinuteLB LB lb pound, US US poundLE AU AU Activ.unit Activity unitLHK LHK l/hkm l/100 km Liter per 100 kmLMS LMS l/m_.s l/mol.s Liter/MolsecondLPH LPH L/hr Liter/hr Liter per hourM M m m MeterM% M% %(m) %(m) Percent massM%O M%O %O(m) %0(mass) Permille massM/S M/S m/s m/s Meter/secondM2 M2 m2 sg meter Square meter
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M2I M-2 1/M2 1/M2 1 / square meterM2S M2S m2/s m2/s Square meter/secondM3 M3 m3 Cubic m Cubic meterM3S M3S m3/s m3/s Cubic meter/secondMA MA mA mA MilliampereMBA MBA mbar mbar MillibarMBZ MBZ m.b_/s m.bar/s Meterbar/secondMEJ MEJ MJ MJ MegajouleMG MG mg milligram MilligramMGF MGE mg/cm2 mg/cm2 Milligram/Square centimeterMGG MGG mg/g mg/g Milligram/gramMGK MGK mg/kg mg/kg Milligram/kilogramMGL MGL mg/l mg/l Milligram/literMGQ MGQ mg/m3 mg/m3 Milligram/cubic meterMGW MGW VA VA MegawattMHZ MHZ MHz MHz MegahertzMI MI mile Mile MileMI2 MI2 Mile2 sq mile Square mileMIM µM µm µm MicrometerMIN MIN min min MinuteMIS MIS µs µs MicrosecondMJ MIJ mJ mJ MillijouleML ML ml ml MilliliterMLK MLK ml/m3 ml/m3 Milliliter/cubic meterMLW MLI mlai ml act.in. Milliliter act. ingr.MM MM mm mm MillimeterMM2 MM2 mm2 sq mm Square millimeterMMA MMA mm/a mm/a Millimeter/yearMMG MMG mmol/g mmol/g Millimol/gramMMH MMH mm/h mm/h Millimeter/hourMMK MMK m_/kg mmol/kg Millimol/kilogramMMO MMO mmol mmol MillimolMMQ MM3 mm3 mm3 Cubic millimeterMMS MMS mm/s mm/s Millimeter/secondMNM MNM mN/m mN/m Millinewton/meterMOK MOK mol/kg mol/kg Mol/kilogramMOL MOL mol mol MolMON MON Months Months MonthsMPA MPA MPa MPa MegapascalMPB MPB ppb(m) ppb(m) Mass parts per billionMPG MPG MPG US Mi/Gal(US) Miles per gallon (US)MPM MPM ppm(m) ppm(m) Mass parts per millionMPS MPS mPa.s mPa.s Millipascal secondsMPT MPT ppt(m) ppt(m) Mass parts per trillionMPZ MPZ m.Pa/s m.Pa/s Meterpascal/secondMQH M3H m3/h m3/h Cubic meter/HourMS MS ms ms MillisecondMS2 MS2 m/s2 m/s2 Meter/second squaredMTE MTE mT mT MilliteslaMTS M/H m/h m/h Meter/Hour
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MV MV mV mV MillivoltMVA PCT PCT PCT MegavoltampereMW VA mW mW MilliwattMWH MWH mwh mwh Megawatt hoursN N N N NewtonNAM NAM nm nm NanometerNM NM N/m N/m Newton/meterNS NS ns ns NanosecondOHM OHM Ohm Ohm OhmOZ OZ oz ounce ounzeOZA FOZ foz US Fld.oz US Fluid Ounce USP P P Points PointsPA PA Pa Pa PascalPAA PR PR Pair PairPAK PAC PAC Pack PackPAL PAL PAL Pallet PalletPAS PAS Pas Pascal sec Pascal secondPC PC PC piecesPMI PMI 1/min 1/min 1/minutePPB PPB ppb ppb Parts per billionPPM PPM ppm ppm Parts per millionPPT PPT ppt ppt Parts per trillionPRS PRS PRS Persons Number of persons
6. Save the entries by choosing Save icon or Ctrl + S.
3.2.2 Defining Unit of Measurement Groups
UseThe purpose of this activity is to create unit of measurement groups.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics – General Material Master Settings for Key Fields Define Units of Measure Groups
Transaction Code SPRO
2. On the Change View “Define Unit of Measurement Groups”: Overview screen, make the following entries:
Field name Description User action and values Note
Unit group Unit of measurement group
10
Alt. Unit Alternative unit of measurement
DZ
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Field name Description User action and values Note
Measurement unit text
Measurement unit text
Defaulted by system
Numerator Numerator 12
Denominat. Denominator 1
Unit group Unit of measurement group
10
Alt. Unit Alternative unit of measurement
GRO
Measurement unit text
Measurement unit text
Defaulted by system
Numerator Numerator 144
Denominat. Denominator 1
3. Choose Enter to complete the entries and save by choosing Save (Ctrl +S) icon.
3.3 Materials Master and Inventory Management Settings
3.3.1 Maintaining Company Code for Materials Management
UseTo create material master record for plants a control record must exist for the company codes BP01 and BP0X for which you are going to create. By doing this setting you are going to create control record.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMSY
IMG Menu Logistics General Material Master Basic Settings Maintain Company Codes for Materials Management
2. In this screen select Company Code BP01 India Best Practices Ltd and do the following entries:
Field name Description R/O/C User action and values Note
CoCd Company Code R Select the company code BP01
Input the values in the BP01 line.
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Field name Description R/O/C User action and values Note
Company Name Name of Company code
R Defaulted by the system Grayed out
Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003. Enter the current fiscal year. For example: 10 Apr 2003 as 2003, 04 Oct 2003 as 2003, 10 Jan 2004 as 2003 and 06 Feb 2004 as 2003.
2003 Fiscal year – 01st April 2003 to 31st March 2004.
2004 Fiscal year – 01st April 2004 to 31st March 2005.
Year Fiscal year of current period
R Enter the Fiscal year of current period
Example: 2003 for November 2003.
Input the value
10 (Enter current period) (Example current date 15th January, 2004, the current period is-10)
Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003 and 12 for March 2004.
Pe Current posting period
R Enter the current posting period. 01 Apr, 02 May and so on…..
Example: 08 for November 2003.
Input the value
Abp Allow posting to previous period
O If you want allow user to have posting of previous period check this box
3. Save the settings by choosing Save Icon or choose Control + S.
4. To maintain another company code repeat the following steps:
5. On the Change View “Materials Management View on Company Codes”: Overview screen, make the following entries:
6. Choose Company Code BP0X India BP (Inter-Company)
Field name Description User action and values Note
CoCd Company Code Choose the company code BP0X
Input the values in the BP0X line.
Company Name
Name of Company code
Defaulted by the system Grayed out
Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003. Enter the current fiscal year. For example: 10 Apr 2003 as 2003, 04 Oct 2003 as 2003, 10 Jan 2004 as 2003 and 06 Feb 2004 as 2003.
2003 Fiscal year – 01st April 2003 to 31st March 2004.
2004 Fiscal year – 01st April 2004 to 31st March 2005.
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Field name Description User action and values Note
Year Fiscal year of current period
Enter the Fiscal year of current period
Example: 2003 for November 2003.
Input the value
10 (Enter current period) (Example current date 15th January, 2004, the current period is -10)
Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003 and 12 for March 2004.
Pe Current posting period
Enter the current posting period. 01 Apr, 02 May and so on…..
Example: 08 for November 2003.
Input the value
Abp Allow posting to previous period
If you want allow user to have posting of previous period check this box
7. Save the settings by choosing Save Icon or choose Ctrl + S.
Result Data was saved.
3.3.2 Defining Attributes of Material Types
UseWhenever you create a material master record, you must assign it to a material type. This requires you to first define the attributes of each material type. You do the same in this part of IMG activity.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. To maintain the attributes for each Material Type please select the Material Type by choosing
the box located left side of respective Material Type and choosing Quantity/value updating in Dialog Structure.
3. Choose the respective check box as per the following table for BP01, BP02, BP03 and BP0X Plants.
4. In the following box ‘X’ represents select that particular check box.
ValA Mtyp Quantity updating
Value updating Pipeline mandatory
Pipeline allowed
Valuation Area (Plant)
Materia Type
Quantity updating in material master record
Value updating in material master record
Pipeline handling is mandatory
Pipeline handling is allowed
BP01 ABF
BP01 CONT
BP01 COUP
BP01 DIEN
BP01 ERSA X X
BP01 FERT X X
BP01 FGTR X X
BP01 FHMI X X
BP01 FOOD X X
BP01 FRIP X X
BP01 HALB X X
BP01 HAWA X X
BP01 HERS X X
BP01 HIBE X X
BP01 IBAU
BP01 INTR X X
BP01 KMAT
BP01 LEER X X
BP01 LEIH X
BP01 LGUT X X
BP01 MODE X X
BP01 NLAG
BP01 NOF1 X X
BP01 PIPE X
BP01 PLAN
BP01 PROC
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BP01 PROD
BP01 ROH X X
BP01 UNBW X
BP01 VERP X X
BP01 VKHM X X
BP01 VOLL X X
BP01 WERB X X
BP01 WERT X
BP01 WETT
BP02 ABF
BP02 CONT
BP02 COUP
BP02 DIEN
BP02 ERSA X X
BP02 FERT X X
BP02 FGTR X X
BP02 FHMI X X
BP02 FOOD X X
BP02 FRIP X X
BP02 HALB X X
BP02 HAWA X X
BP02 HERS X X
BP02 HIBE X X
BP02 IBAU
BP02 INTR X X
BP02 KMAT
BP02 LEER X X
BP02 LEIH X
BP02 LGUT X X
BP02 MODE X X
BP02 NLAG
BP02 NOF1 X X
BP02 PIPE X
BP02 PLAN
BP02 PROC
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BP02 PROD
BP02 ROH X X
BP02 UNBW X
BP02 VERP X X
BP02 VKHM X X
BP02 VOLL X X
BP02 WERB X X
BP02 WERT X
BP02 WETT
BP03 ABF
BP03 CONT
BP03 COUP
BP03 DIEN
BP03 ERSA X X
BP03 FERT X X
BP03 FGTR X X
BP03 FHMI X X
BP03 FOOD X X
BP03 FRIP X X
BP03 HALB X X
BP03 HAWA X X
BP03 HERS X X
BP03 HIBE X X
BP03 IBAU
BP03 INTR X X
BP03 KMAT
BP03 LEER X X
BP03 LEIH X
BP03 LGUT X X
BP03 MODE X X
BP03 NLAG
BP03 NOF1 X X
BP03 PIPE X
BP03 PLAN
BP03 PROC
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BP03 PROD
BP03 ROH X X
BP03 UNBW X
BP03 VERP X X
BP03 VKHM X X
BP03 VOLL X X
BP03 WERB X X
BP03 WERT X
BP03 WETT
BP0X ABF
BP0X CONT
BP0X COUP
BP0X DIEN
BP0X ERSA X X
BP0X FERT X X
BP0X FGTR X X
BP0X FHMI X X
BP0X FOOD X X
BP0X FRIP X X
BP0X HALB X X
BP0X HAWA X X
BP0X HERS X X
BP0X HIBE X X
BP0X IBAU
BP0X INTR X X
BP0X KMAT
BP0X LEER X X
BP0X LEIH X
BP0X LGUT X X
BP0X MODE X X
BP0X NLAG
BP0X NOF1 X X
BP0X PIPE X
BP0X PLAN
BP0X PROC
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BP0X PROD
BP0X ROH X X
BP0X UNBW X
BP0X VERP X X
BP0X VKHM X X
BP0X VOLL X X
BP0X WERB X X
BP0X WERT X
BP0X WETT
5. After completing the each and every above mentioned entries save the entries by choosing Save icon or choose Control + S.
Result Data was saved.
3.3.3 Defining Materials Groups
UseThe purpose of this activity is to create material groups.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics - General Material Master Settings for Key Fields Define Material Groups
Transaction Code OMSF
2. On the Change view “Materials Groups”: Overview screen, make the following entries
The following material groups are created to just demonstrate the process of how to create material groups and the same material groups are used in the material master of this product. You can create your own material groups by following the process mentioned below:
Field name Description User action and values Note
Matl Group Material Group YG10010
Matl grp description
Material group description
10010 Material group
Description 2 for the material group
Description 2 for the material group
10010 Material group
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3. The following material groups are created in system by using BC Set.
Matl group
Matl grp description Material grp desc. 2
Material Group
Material group description Material group description 2
YG10010 10010 Material group 10010 Material groupYG10020 10020 Material group 10020 Material groupYG10030 10030 Material group 10030 Material groupYG10040 10040 Material group 10040 Material groupYG10050 10050 Material group 10050 Material groupYG10060 10060 Material group 10060 Material groupYG10070 10070 Material group 10070 Material groupYG10110 10110 Material Group 10110 Material GroupYG10120 10120 Material Group 10120 Material GroupYG10210 10210 Material Group 10210 Material GroupYG10220 10220 Material Group 10220 Material GroupYG10230 10230 Material Group 10230 Material GroupYG10240 10240 Material Group 10240 Material GroupYG10250 10250 Material Group 10250 Material GroupYG10260 10260 Material Group 10260 Material GroupYG10270 External Services External Services
4. Choose Enter to complete the entries and save by choosing Save (Ctrl+S).
3.3.4 Defining Product Hierarchy
UseThe purpose of this activity is to define product hierarchy.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics – General Material Master Settings for Key Fields Data Relevant to Sales and Distribution Define Product Hierarchies
Transaction Code OVSV
2. On the Customizing Product Hierarchy screen, chose Maintain: Product Hierarchy.
3. On the Change view “Materials: Product Hierarchies”: Overview screen choose New Entries icon and make the following entries:
Field name Description User action and values Note
Product Hierarchy
Product Hierarchy 00001
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Field name Description User action and values Note
Level no. Level number 1
Description Description 1
4. By using above steps the following product hierarchies are created:
Product hierarchy Description Level no.1 1 1100001 1.1 210000100000001 1.1.1 310000100000002 1.1.2 3100002 1.2 210000200000001 1.2.1 310000200000002 1.2.2 310000200000003 1.2.3 3100003 1.3 210000300000001 1.3.1 310000300000002 1.3.2 32 2 1200001 2.1 220000100000001 2.1.1 320000100000002 2.1.2 3200002 2.2 220000200000001 2.2.1 320000200000002 2.2.2 320000200000003 2.2.3 320000200000004 2.2.4 3200003 2.3 220000300000001 2.3.1 320000300000002 2.3.2 310 Granulat 11000001 Bulk 2100000100001 Red 3100000100002 Blue 3100000100003 Yellow 31000002 Packed 2100000200001 Red 3100000200002 Yellow 3100000200003 Blue 31000003 Samples 2100000300001 Red 3100000300002 Yellow 3100000300003 Blue 320 Color 12000001 Bulk 2200000100001 Red 3200000100002 Blue 3200000100003 Yellow 32000002 Packed 2
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2000003 Samples 250 Consumption 15000001 Office 25000001000001 Office Material 35000001000002 IT-Material 35000002 Production 25000002000001 Auxiliary Materials 35000002000002 Others 35000003 Plant Maintenance 2
5. The above activity is done to give over view of the process, you can configure you own hierarchy by using above process.
6. Choose Enter to complete the entries and save by choosing Save (Ctrl + S).
3.3.5 Defining Vendor Account group field selection
UseThe purpose of this activity is to define vendor account group field selection.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics - General Business Partner Vendor Ctrl Define Account Groups and Field Selection (Vendor)
Transaction Code OMSG
2. On the Change view “Vendor Account Groups”: Overview screen, choose vendor account group VERB and choose Details (F2) icon.
3. On the Change view “Vendor Account Groups”: Details screen, choose General Data under Field status and choose Expand Field Status icon.
4. On the Maintain Field Status Group: Overview screen, choose Address under Selection Group.
5. On the Maintain Field Status Group: Address make all the fields as optional entry by choosing radio button under Opt. Entry.
6. By using steps 3 to 5 you can make all the fields optional entry for all fields status.
7. Choose Enter to complete entries and choose Save (Ctrl +S) to save the entries.
3.3.6 Maintaining Plant Parameters for Inventory Management
UseIn this setting you are going to activate plants for Inventory Management. This is mandatory step if you want to activate Inventory Management.
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Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Inventory Management and Physical Inventory Plant Parameters
2. Choose New Entries Icon to make necessary settings for Plants BP01 and BP02, and make the entries as described below:
Field name Description R/O/C User action and values Note
Plant Plant R BP01 Input the value
Del. compl. default
Delivery completion indicator by default
O Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage BOM Usage O 1 Input the value
BOM Application BOM Application O BEST Input the value
Trans./Event Type
Transaction event type
O WV Input the value
Stock type Stock type O 1 Input the value
Alternative unit Alternative unit of measurement
O Check the box
Batch in background
Batch management
O Check the box
Movement allowed
Reservation movement allowed
O Check the box
3. Save the entries to complete the process.
4. Save by choosing Save icon or by choosing Control + S.
5. To input the values for BP02 Depot plant do the operation as described above with the following entries:
Field name Description R/O/C User action and values Note
Plant Plant R BP02 Input the value
Del. compl. default
Delivery completion indicator by default
O Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage BOM Usage O 1 Input the value
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Field name Description R/O/C User action and values Note
BOM Application BOM Application O BEST Input the value
Trans./Event Type
Transaction event type
O WV Input the value
Stock type Stock type O 1 Input the value
Alternative unit Alternative unit of measurement
O Check the box
Batch in background
Batch management
O Check the box
Movement allowed
Reservation movement allowed
O Check the box
6. Save the entries to complete the process.
7. Save by choosing Save icon or by choosing Control + S.
8. To input the values for BP03 and BP0X plants do the operation as described above with the following entries:
9. Choose New Entries Icon to make necessary settings for Plants BP03 and BP0X, and make the entries as described below:
Field name Description User action and values Note
Plant Plant BP03 Input the value
Del. compl. default
Delivery completion indicator by default
Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage BOM Usage 1 Input the value
BOM Application
BOM Application BEST Input the value
Trans./Event Type
Transaction event type
WV Input the value
Stock type Stock type 1 Input the value
Alternative unit Alternative unit of measurement
Check the box
Batch in background
Batch management
Check the box
Movement allowed
Reservation movement allowed
Check the box
10. Save the entries to complete the process.
11. Save by choosing Save icon or by Ctrl + S.
12. To input the values for BP0X plant do the operation as described above with the following entries:
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Field name Description User action and values Note
Plant Plant BP0X Input the value
Del. compl. default
Delivery completion indicator by default
Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order
BOM Usage BOM Usage 1 Input the value
BOM Application
BOM Application BEST Input the value
Trans./Event Type
Transaction event type
WV Input the value
Stock type Stock type 1 Input the value
Alternative unit Alternative unit of measurement
Check the box
Batch in background
Batch management
Check the box
Movement allowed
Reservation movement allowed
Check the box
13. Save the entries to complete the process.
14. Save by choosing Save icon or by Ctrl + S.
Result Data was saved.
3.3.7 Setting Tolerance Limits for Goods Receipts
UseIn this setting you are going to set tolerance limits for goods receipt. When processing a goods receipt, the system checks each item to determine whether the goods receipt varies from the purchase order or the material master data.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMC0
IMG Menu Materials Management Inventory Management and Physical Inventory Goods Receipt Set Tolerance Limit
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. You will get new Change View “Tolerance Limits”: Details of Selected Set screen will come.
Choose New Entries Icon to make necessary settings for Company code BP01.
Field name Description R/O/C User action and values Note
Tolerance key Tolerance key R B1
Company code Company code R BP01
Lower Limit Lower limit % O Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % O 50.00
Upper Limit Upper limit % O Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % O 50.00
3. Choose Enter to complete the entries and save the entries to complete the process.
4. Save by choosing Save icon or by choosing Control + S.
5. To input the values for another key do the operation as described above with the following entries:
Field name Description R/O/C User action and values Note
Tolerance key Tolerance key R B2
Company code Company code R BP01
Lower Limit Lower limit % O Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % O 20.00
Upper Limit Upper limit % O Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % O 20.00
6. Save the entries to complete the process.
7. Save by choosing Save icon or by choosing Control + S.
8. To input the values for another key do the operation as described above with the following entries:
Field name Description User action and values Note
Tolerance key Tolerance key VP
Company code Company code BP01
Lower Limit Lower limit % Select Do not Check radio button
Tolerance Limit %
Tolerance Limit %
Upper Limit Upper limit % Select Check Limit radio button
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Field name Description User action and values Note
Tolerance Limit %
Tolerance Limit % 25.00
9. Enter to complete the entries and save the entries to complete the process.
10. Save by choosing Save icon or Ctrl + S.
11. To input the values for another key do the operation as described above with the following entries:
Field name Description User action and values Note
Tolerance key Tolerance key B1
Company code Company code BP0X
Lower Limit Lower limit % Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % 50.00
Upper Limit Upper limit % Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % 50.00
12. Enter to complete the entries and save the entries to complete the process.
13. Save by choosing Save icon or Ctrl + S.
14. To input the values for another key do the operation as described above with the following entries:
Field name Description User action and values Note
Tolerance key Tolerance key B2
Company code Company code BP0X
Lower Limit Lower limit % Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % 20.00
Upper Limit Upper limit % Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % 20.00
15. Enter to complete the entries and save the entries to complete the process.
16. Save by choosing Save icon or Ctrl + S.
17. To input the values for another key do the operation as described above with the following entries:
Field name Description User action and values Note
Tolerance key Tolerance key VP
Company code Company code BP0X
Lower Limit Lower limit % Select Do not Check radio button
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Field name Description User action and values Note
Tolerance Limit %
Tolerance Limit %
Upper Limit Upper limit % Select Check Limit radio button
Tolerance Limit %
Tolerance Limit % 25.00
18. Enter to complete the entries and save the entries to complete the process.
19. Save by choosing Save icon or Ctrl + S.
Result Data was saved.
3.3.8 Defining Screen Layout
UseThe purpose of this activity is to make screen layout for automatic movements.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Inventory Management and Physical Inventory Automatic Movements Define Screen Layout
Transaction Code SPRO
2. On the Change view “Field Selection”: Overview screen, choose 643 movement type under Mvt and choose Details icon or Ctrl+Shift+F2.
3. On the Maintain Field Status Group: Overview screen, choose Additional account assignments and choose icon or F2 or double-choose.
4. On the Maintain Field Status Group: Additional account assignments screen, choose Business area under Additional account assignments and choose radio button Sup choose.
5. Save the entries by choosing Save icon or Ctrl + S.
3.3.9 Extension of Costing View to VERP Material Type
UsePacking material codes are included in BOM and will be used for running standard cost estimation. For running standard cost estimation costing view in material master is necessary, that is why this setting.
Procedure
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SAP Best Practices J05 – Materials Management: Configuration Guide 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types
2. You will get new Change View “Material Types”: Overview screen will come. Locate VERP Packaging material type on MType and double Choose VERP to get new screen. Or Select VERP and Choose Details icon or Control+Shift+F2 icon to get details of material type.
3. You will get new Change View “Material Type”: Details. On this screen right side you will see User departments and Status Description on that list select Costing by checking left side box.
4. Now you will se Costing highlighted now.
5. Choose Enter to complete the entries and save the entries to complete the process.
6. Save by choosing Save icon or by choosing Control + S.
Result Data was saved.
3.3.10 Maintaining Access Sequence for Subcontracting Challan
UseThe purpose of this activity is to make access sequence for subcontracting challan. Printing of subcontracting challan is statutory requirement in India. For printing output type, access sequence is required.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Access Sequence
Transaction Code SPRO
While executing this transaction you will get an information message saying:
Caution: The table is cross-client
Message no. TB113
This indicate you require cross-client settings authorizations, please check with your
Basis Administrator.
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Change View “Access sequence”: Overview screen, choose New Entries icon and
maintain the following entries:
Field name Description User action and values Note
AcSq Access sequence ZJ1I
Description Description Access Seq for J1IF SC Challan
Choose Enter
Select ZJ1I access sequence line and Double choose Accesses from dialog structure menu path, system will take you to new screen; choose New Entries for further entries.
AcNo Access sequence number
10
Tab Table name 035
Description Description of table
Plant Choose Enter
3. Choose Enter to complete the inputs.
4. Choose Save icon or Ctrl + S to save the entries.
3.3.11 Maintaining Output Type for Subcontracting Challan
UsePrinting of subcontracting challan is statutory requirement in India. After creating access sequence the following standard output type is used.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Types
Transaction Code SPRO
This is Standard settings offered by SAP R/3. Change or create this output type only if the original entry is missing in the standard system.
2. On the Display View “Output Types”: Overview screen, the following entries are available:
Field name Description User action and values Note
Select item with J1IF Subcontract Challan and choose Mail title and texts from Dialog Structure.
Application Application ME Grayed out
Output Type Output type J1IF Grayed out
Language Language EN Grayed out
Title Title of output type Subcontracting Challan India Grayed out
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Field name Description User action and values Note
Choose Processing routines in Dialog Structure.
Program Program name J_1I57FPN
FORM routine FORM routine ENTRY_57F4
Form Form J_1I_57F4
Choose Partner functions in Dialog Structure.
Medium Print medium Print Output
Funct Function VN
Name Function name Vendor
3. If you want to change any one of parameters choose Change -> Display or Ctrl+F4.
4. Choose Enter to complete the inputs.
5. Choose Save icon or Ctrl + S to save the entries.
ResultData was saved.
3.3.12 Maintaining Output Determination Procedure
UsePrinting of subcontracting challan is statutory requirement in India. For printing output type it has to be included in output determination procedure.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Determination Procedure
Transaction Code SPRO
There is already a procedure is defined, you are going to incorporate one more condition in the same procedure. Do not change other settings in this procedure.
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. System will give a new popup screen Conditions: Procedure select this line by double
choosing on this line.
3. New popup screen ME0001 Inventory Management will come select this line item and choose Ctrl Data.
4. On new screen Change View “Ctrl data”: Overview, you will find there are already some condition types. Choose New Entries to incorporate new condition type created in above processes.
Field name Description User action and values Note
Step Step 220
Cntr Counter 10
CType Condition type J1IF
5. Choose Enter to complete the inputs.
6. Choose Save icon or Ctrl + S to save the entries.
ResultData was saved.
3.3.13 Printer Determination by Plant / Storage Location
UsePrinting of subcontracting challan a printer has to be determined.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Printer Determination Printer Determination by Plant/Storage Location
Transaction Code OMJ3
2. System will take you to new screen Change View “Print Parameters”: Overview: and choose New Entries icon to maintain the following entries:
Field name Description User action and values Note
Condition type Condition type J1IF
Plant Plant BP01
Storage location Storage location SF01
Output device Output device Select printer from list
Print Immediately
Print immediately Check this box
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Field name Description User action and values Note
Release Release after output
Check this box
Do the same process for another storage location
Condition type Condition type J1IF
Plant Plant BP01
Storage location Storage location RM01
Output device Output device Select printer from list
Print Immediately
Print Immediately Check this box
Release Release after output
Check this box
3. Choose Enter to complete the inputs.
4. Choose Save icon or Ctrl + S to save the entries.
ResultData was saved.
3.3.14 Maintaining Output Conditions Record
UsePrinting of subcontracting challan is statutory requirement in India. After completing total process of configuring output determination process a condition record must be created to Ctrl printer.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Conditions
Transaction Code MN21
2. System will give a new popup screen Create Condition: Inventory Mgmt, select this line by double choosing on this line.
3. New screen Create Output – Condition Records: Inventory Management will come, on this screen input output type J1IF in the field mentioned Output type.
4. System will take you to new screen Create Condition Records (Subcontract Challan): Fast Entry: and maintain the following entries:
Field name Description R/O/C User action and values Note
Plant Plant code R BP01
PartF Partner name R VN
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Field name Description R/O/C User action and values Note
Medium Medium R 1
Date/Time Date and Time R 3
Select same item and choose Communication icon.
Output Device Output Device R BL11
5. Choose Enter to complete the inputs.
6. Choose Save icon or Ctrl + S to save the entries.
7. Similarly you need to maintain output condition records to the following output types with printer BL11 if you want to take output.
OutTy Trans Vers. Print Debit/Credit
WA01 WA 1 1
WA01 WA 1 6
WA01 WE 1 6
WA02 WA 2 1
WA02 WA 2 6
WA02 WE 2 6
WA03 WA 3 1
WA03 WA 3 6
WA03 WE 3 6
WE01 WE 1 1
WE01 WE 1 2
WE02 WE 2 1
WE02 WE 2 2
WE03 WE 3 1
WE03 WE 3 2
WF01 WF 1 1
WF01 WF 1 2
WF02 WF 2 1
WF02 WF 2 2
WLB1 WA 1 3 H
WLB2 WA 2 3 H
WLB3 WA 3 3 H
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ResultData was saved.
3.4 Purchasing Settings3.4.1 Purchase Requisition: Defining Number Ranges
UseUsers will communicate their requirements of materials or services by way of Purchase Requisitions. As a proof of creating a purchase requisition system will give a number and same number is used for all practical purposes in system. Before creating any purchase requisitions it is necessary to give number ranges to purchase requisitions.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMH7
IMG Menu Materials Management Purchasing Purchase Requisition Define Number ranges
2. On the Number Ranges for Purchase Requisitions Choose Intervals icon for giving the number ranges.
3. SAP standard will come with predefined number ranges and the same is being used in this process.
4. Please do not change any original settings described below, if you want new number ranges please create your own.
5. The following number ranges are already defined in standard SAP and the same being used in Best Practice India.
No From number To number Ext
Number range number
Starting number Ending number External / Internal
01 0010000000 0019999999 Internal
02 0090000000 0099999999 External
03 2000000000 2999999999 External
04 3000000000 3999999999 Internal
6. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result The changes were saved.
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3.4.2 Purchase Requisition: Defining Document Types
UseSAP manages purchase requisitions as documents. You can group the documents according to your usage. Each group can have separate or same number ranges according to your requirements.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Purchasing Purchase Requisition Define Document Types
2. On the Document Types of Purchase Requisitions Change make the following entries, if you want to change from standard SAP offered document types.
3. SAP standard will come with predefined document types and the same is being used in this process.
4. Please do not change any original settings described below, if you want new document types please create your own by coping from the original settings.
5. The following Document Types are already defined in standard SAP and the same being used in Best Practice India.
Type Doc. type descript. Item NR int. as NR rng. ext
Document type
Document type description Item interval
Internal number range number
External number range number
FO Framework requisn. 10 01 02
NB Purchase requisition 10 01 02
RV Outl. agmt. requisn. 10 01 02
6. For the above document types as a default SAP will configure all the allowed item categories and Link purchase requisition – document types are also configured as per the following table.
Purchase Requisition Purchase DocumentsDoc Type
Description Item Category
Description of Item Category
Doc Type
Description Item Category
Description of Item Category
FO Framework requisn. Standard AN RFQ StandardFO Framework requisn. Standard FO Framework order StandardFO Framework requisn. B Limit FO Framework order B LimitFO Framework requisn. D Limit AB Request for GP bid D LimitFO Framework requisn. D Limit AN RFQ D LimitFO Framework requisn. D Limit FO Framework order D LimitNB Purchase requisition Standard AN RFQ StandardNB Purchase requisition Standard FO Framework order StandardNB Purchase requisition Standard NB Standard PO StandardNB Purchase requisition Standard NB Standard PO StandardNB Purchase requisition Standard NB Standard PO Standard
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NB Purchase requisition Standard NB Standard PO StandardNB Purchase requisition Standard UB Stock transport ord. StandardNB Purchase requisition Standard MK Quantity contract StandardNB Purchase requisition Standard MK Quantity contract StandardNB Purchase requisition Standard MK Quantity contract StandardNB Purchase requisition Standard WK Value contract StandardNB Purchase requisition Standard WK Value contract StandardNB Purchase requisition Standard WK Value contract StandardNB Purchase requisition Standard WK Value contract Standard
NB Purchase requisition Standard LPScheduling agreement Standard
NB Purchase requisition Standard LPScheduling agreement Standard
NB Purchase requisition Standard LPAScheduling agreement Standard
NB Purchase requisition Standard LPAScheduling agreement Standard
NB Purchase requisition K Consignment AN RFQ K ConsignmentNB Purchase requisition K Consignment NB Standard PO K ConsignmentNB Purchase requisition K Consignment MK Quantity contract K ConsignmentNB Purchase requisition K Consignment WK Value contract K Consignment
NB Purchase requisition K Consignment LPScheduling agreement K Consignment
NB Purchase requisition K Consignment LPAScheduling agreement K Consignment
NB Purchase requisition L Subcontracting AN RFQ L SubcontractingNB Purchase requisition L Subcontracting NB Standard PO L SubcontractingNB Purchase requisition L Subcontracting MK Quantity contract L SubcontractingNB Purchase requisition L Subcontracting WK Value contract L Subcontracting
NB Purchase requisition L Subcontracting LPScheduling agreement L Subcontracting
NB Purchase requisition L Subcontracting LPAScheduling agreement L Subcontracting
NB Purchase requisition S Third-party AN RFQ S Third-partyNB Purchase requisition S Third-party AN RFQ S Third-partyNB Purchase requisition S Third-party NB Standard PO S Third-partyNB Purchase requisition S Third-party MK Quantity contract S Third-partyNB Purchase requisition S Third-party MK Quantity contract S Third-partyNB Purchase requisition S Third-party WK Value contract S Third-partyNB Purchase requisition S Third-party WK Value contract S Third-partyNB Purchase requisition S Third-party WK Value contract S Third-party
NB Purchase requisition S Third-party LPScheduling agreement S Third-party
NB Purchase requisition S Third-party LPAScheduling agreement S Third-party
NB Purchase requisition U Stock transfer NB Standard PO U Stock transferNB Purchase requisition U Stock transfer UB Stock transport ord. U Stock transfer
NB Purchase requisition U Stock transfer LPScheduling agreement U Stock transfer
NB Purchase requisition U Stock transfer LPAScheduling agreement U Stock transfer
NB Purchase requisition U Stock transfer LUTransp. sched. agmt. U Stock transfer
NB Purchase requisition D Service AB Request for GP bid D ServiceNB Purchase requisition D Service AN RFQ D ServiceNB Purchase requisition D Service NB Standard PO D ServiceNB Purchase requisition D Service MK Quantity contract D Service
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NB Purchase requisition D Service WK Value contract D ServiceRV Outl. agmt. requisn. Standard AN RFQ StandardRV Outl. agmt. requisn. Standard MK Quantity contract StandardRV Outl. agmt. requisn. Standard MK Quantity contract StandardRV Outl. agmt. requisn. Standard MK Quantity contract StandardRV Outl. agmt. requisn. Standard WK Value contract StandardRV Outl. agmt. requisn. Standard WK Value contract StandardRV Outl. agmt. requisn. Standard WK Value contract StandardRV Outl. agmt. requisn. Standard WK Value contract Standard
RV Outl. agmt. requisn. Standard LPScheduling agreement Standard
RV Outl. agmt. requisn. Standard LPScheduling agreement Standard
RV Outl. agmt. requisn. Standard LPAScheduling agreement Standard
RV Outl. agmt. requisn. Standard LPAScheduling agreement Standard
RV Outl. agmt. requisn. K Consignment AN RFQ K ConsignmentRV Outl. agmt. requisn. K Consignment MK Quantity contract K ConsignmentRV Outl. agmt. requisn. K Consignment WK Value contract K Consignment
RV Outl. agmt. requisn. K Consignment LPScheduling agreement K Consignment
RV Outl. agmt. requisn. K Consignment LPAScheduling agreement K Consignment
RV Outl. agmt. requisn. D Service AB Request for GP bid D ServiceRV Outl. agmt. requisn. D Service AN RFQ D ServiceRV Outl. agmt. requisn. D Service MK Quantity contract D ServiceRV Outl. agmt. requisn. D Service WK Value contract D Service
7. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result Data was saved.
3.4.3 Request for Quotation and Quotation: Defining Number Ranges
UseTo float enquiries to the prospective vendors, it is necessary to create Request for Quotation (RFQ). For creating request for quotation it is necessary to have number ranges.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMH6
IMG Menu Materials Management Purchasing RFQ/Quotation Define Number ranges
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Number Ranges for Purchasing Documents Choose Intervals icon for giving the
number ranges.
3. SAP standard will come with predefined number ranges and the same is being used in this process.
4. Please do not change any original settings described below, if you want new number ranges please create your own.
5. The following number ranges are already defined in standard SAP and the same being used in Best Practice India.
No From number To number Ext
Number range number
Starting number Ending number External / Internal
41 4100000000 4199999999 External
44 4400000000 4499999999 External
45 4500000000 4599999999 Internal
46 4600000000 4699999999 Internal
55 5500000000 5599999999 Internal
56 5600000000 5699999999 External
60 6000000000 6099999999 Internal
61 6100000000 6199999999 External
6. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result The changes were saved.
3.4.4 Request for Quotation and Quotation: Defining Document Types
UseSAP manages Request for Quotation and Quotations as documents. You can group the documents according to your usage. Each group can have separate or same number ranges according to your requirements.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Purchasing RFQ/Quotation Define Document Types
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Document Types Request for quotation Change make the following entries, if you
want to change from standard SAP offered document types.
3. SAP standard will come with predefined document types and the same is being used in this process.
4. Please do not change any original settings described below, if you want new document types please create your own by coping from the original settings.
5. The following Document Types are already defined in standard SAP and the same being used in Best Practice India.
Type Doc. type descript. Item NR int. as NR rng. ext
Document type
Document type description Item interval
Internal number range number
External number range number
AB Request for GP bid 10 60 61
AN RFQ 10 60 61
6. For the above document types all the allowed item categories and Link purchase requisition – document types are also configured.
7. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result Data was saved.
3.4.5 Purchase Order: Defining Number ranges
UseAll the purchase documents are managed as documents in SAP. As a proof of creating document SAP will allot number from number ranges created.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMH6
IMG Menu Materials Management Purchasing Purchase Order Define Number ranges
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Number Ranges for Purchasing Documents Choose Intervals icon for giving the
number ranges.
3. SAP standard will come with predefined number ranges and the same is being used in this process.
4. Please do not change any original settings described below, if you want new number ranges please create your own.
5. The following number ranges are already defined in standard SAP and the same being used in Best Practice India.
No From number To number Ext
Number range number
Starting number Ending number External / Internal
41 4100000000 4199999999 External
44 4400000000 4499999999 External
45 4500000000 4599999999 Internal
46 4600000000 4699999999 Internal
55 5500000000 5599999999 Internal
56 5600000000 5699999999 External
60 6000000000 6099999999 Internal
61 6100000000 6199999999 External
6. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result The changes were saved.
3.4.6 Purchase Order: Define Document Types
UseSAP manages Purchase Orders as documents. You can group the documents according to your usage. Each group can have separate or same number ranges, allowed item categories and link purchase requisition document types according to your requirements. The same document type is defined in this part.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Purchasing Purchase Order Define Document Types
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Document Types Purchase order Change make the following entries, if you want to
change from standard SAP offered document types.
3. SAP standard will come with predefined document types and the same is being used in this process.
4. Please do not change any original settings described below, if you want new document types please create your own by coping from the original settings.
5. The following Document Types are already defined in standard SAP and the same being used in Best Practice India.
Type Doc. type descript. Item NR int. as NR rng. ext
Document type
Document type description Item interval
Internal number range number
External number range number
DB Dummy purchase order 10 45 41
FO Framework order 10 45 41
NB Standard PO 10 45 41
UB Stock transport ord. 10 45 41
6. For the above document types all the allowed item categories and Link purchase requisition – document types are also configured.
7. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.
Result Data was saved.
3.4.7 Purchase Order: Setting Tolerance Limits for Price Variances
UseWhen processing a purchase order, the system checks whether the effective price of a PO item shows variances compared with the valuation price stored in the material master record. In addition, it checks whether the specified cash discount value is admissible.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Purchasing Purchase Order Set Tolerance Limits for Price Variance
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. Choose the New Entries Icon to maintain the entries for company codes BP01 and BP0X.
Field name Description R/O/C User action and values Note
Tolerance key Tolerance key R Enter or select entry from drop down list
PE
Select PE for price variance in purchasing
Company code Company code R Enter BP01
Amount in Amount in company code currency
R Enter INR
Lower Limit Percentage
Check Limit Check the Limit R Select the radio button Check Limit
Tolerance limit %
Tolerance Limit % R Enter the limit as 20.00
Upper Limit Percentage
Check Limit Check the Limit R Select the radio button Check Limit
Tolerance limit %
Tolerance Limit % R Enter the limit as 10.00
Tolerance key Tolerance key R Enter or select entry from drop down list
SE
Company code Company code R Enter BP01
Amount in Amount in company code currency
R Enter INR
Lower Limit Percentage
Check Limit Do not check the Limit
R Select the radio button Do not Check
Tolerance limit %
Tolerance Limit % R
Upper Limit Percentage
Check Limit Check the Limit R Select the radio button Check Limit
Tolerance limit %
Tolerance Limit % R Enter the limit as 10.00
Tolerance key Tolerance key R Enter or select entry from drop down list
PE
Company code Company code R Enter BP0X
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Field name Description R/O/C User action and values Note
Amount in Amount in company code currency
R Enter INR
Lower Limit Percentage
Check Limit Check the Limit R Select the radio button Check Limit
Tolerance limit %
Tolerance Limit % R Enter the limit as 20.00
Upper Limit Percentage
Check Limit Check the Limit R Select the radio button Check Limit
Tolerance limit %
Tolerance Limit % R Enter the limit as 10.00
Tolerance key Tolerance key R Enter or select entry from drop down list
SE
Company code Company code R Enter BP0X
Amount in Amount in company code currency
R Enter INR
Lower Limit Percentage
Check Limit Do not check the Limit
R Select the radio button Do not Check
Tolerance limit %
Tolerance Limit % R
Upper Limit Percentage
Check Limit Check the Limit R Select the radio button Check Limit
Tolerance limit %
Tolerance Limit % R Enter the limit as 10.00
3. Save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.4.8 Defining Screen Layout at Document Level
UseThe purpose of this activity is to make tax code mandatory field in purchase documents as this very important in excise related transactions.
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Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Purchase Order Define Screen Layout at Document Level
Transaction Code SPRO
2. On the Change View “Screen Layout: Purchase Orders”: Overview screen, make the following entries:
3. Choose ME21N Purchase Order transaction code under field marked with FldSl and Choose Details icon.
4. On the Maintain Table T162: Field Selection Group screen double-choose GR/IR Ctrl then system will take you to the Maintain Table T162: Fields for Field Selection Group screen.
5. De-select the check box Opt. entry and select check box Reqd.entry against Tax Code field label.
6. Choose Back to come back twice and save the entry by choosing Save icon or ctrl + S.
3.4.9 Defining the Condition types, Access Sequence, Condition Tables
UseIn this you are going to define condition types, Access sequence, condition tables which are representing different pricing elements like discounts, surcharges, freight etc.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code M/06
IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Condition Types
2. SAP R/3 Standard system is delivered with two India specific pricing procedures JIMPOR – IN: Purchase for Imported materials and JRM000 - IN: Purchasing for Domestic materials procurement process along with relevant condition types there in. The same is used for this IMG activity.
3. For the reference of users the condition types used in both the pricing procedures are listed below:
Condition Type
Description
FRB1 Freight (Value) GRWR Statistical ValueJCDB IN Basic customsJCDS IN Special customsJCV1 IN CVDJEXC IN Manual ExciseJEXS Taxes on the PO
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JOCM IN Octroi K000 Contrct Header Disc % KR00 Header Disc. (Value) NAVS Non-Deductible Tax P000 Gross Price P001 Gross Price R000 Discount % on Gross R001 Discount/Quantity R002 Absolute discount R003 Discount % on Net SKTO Cash Discount
4. Apart from using above mentioned SAP standard delivered condition types the following new condition types were copied to take care of ECess (Education Cess).
5. Copy two new condition types JECV with description as ECess on IN CVD and JEDB with description as ECess on IN BCD, both the condition types need to be coped from existing SAP standard condition type JCV1 - IN CVD.
6. Condition type P000 is assigned with SAP Standard Access Sequence 0002 and condition type K000 is assigned KB01 access sequence both of these access sequence are SAP Standard delivered.
7. Access sequence 0002 and KB01 are using the following Condition Tables:Access Sequence
Condition Table Description
0002 118 Empties Prices (Material-Dependent)0002 68 Outline Agreement Item: Plant-Dependent0002 16 Contract Item0002 16 Contract Item0002 67 Plant Info Record per Order Unit0002 17 Material Info Record (Plant-Specific)0002 66 Info record per order unit0002 18 Material Info Record0002 25 Info Record for Non-Stock Item (Plant-Specific)0002 28 Info Record for Non-Stock Item0002 67 Plant Info Record per Order Unit0002 17 Material Info Record (Plant-Specific)0002 66 Info record per order unit0002 18 Material Info RecordKB01 19 Contract Header
8. All the above condition types, Access sequence and Condition Tables will come as part of SAP Standard Delivery.
3.4.10 Defining the Calculation Schemas
UseIn the Materials Management area, a calculation schema - a framework of steps used to calculate costs, prices and taxes etc.
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Procedure 1. Access the activity using one of the following navigation options:
Transaction Code M/08
IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Calculation Schema
2. SAP R/3 Standard system is delivered with two India specific pricing procedures JIMPOR – IN: Purchase for Imported materials and JRM000 - IN: Purchasing for Domestic materials procurement process. The same is used for this IMG activity.
3. For the reference of users both the SAP Standard pricing procedures are reproduced here under.
1 Step Cntr CTyp Description From ToMan.
Mdt
2 001 01 P000 Gross Price 000 000 X 3 001 02 P001 Gross Price 000 000 X 4 010 01 R000 Discount % on Gross 001 000 X X 5 010 02 R001 Discount/Quantity 000 000 X X 6 010 03 R002 Absolute discount 000 000 X X 7 010 04 KR00 Header Disc.(Value) 000 000 X X 8 010 05 K000 Contrct HeaderDisc % 000 000 X 9 010 06 R003 Discount % on Net 000 000 X X
10 015 00 Net including price and dis 005 010
11 016 00 JEXC IN Manual Excise 000 000
12 019 00 Net value incl. disc. + freigh 015 000 X
13 020 00 Net value incl. disc. 000 000 X 14 021 01 NAVS Non-Deductible Tax 019 000 15 022 00 Net value incl. tax 020 021 16 025 00 JOCM IN Octroi 022 000 17 035 01 SKTO Cash Discount 020 000 18 040 00 Actual value 000 000
19 070 00GRWR Statistical Value 020 000
20 080 00 JEXS Taxes on the PO 000 000 X JRM000 - IN: Purchasing for domestic purchases
1 Reqt SubTo Stat AltCTy AltCBV ActKy Accrls2 000 9 000 000 3 006 9 000 000 4 000 6 000 000 5 000 000 000 6 000 000 000 7 000 000 000 8 000 000 000 9 000 000 000
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10 000 000 000 11 000 5 000 000 12 000 000 000 13 000 000 000 14 000 X 000 000 15 000 3 000 000 16 000 000 000 FRE FR117 017 X 000 000 18 000 S 000 000 19 008 C X 000 000 20 000 X 000 000
JIMPOR - IN: Purchasing for imported materials purchases1 Step Cntr CTyp Description From To Man.2 001 01 P000 Gross Price 000 000 3 001 02 P001 Gross Price 000 000 4 010 01 R000 Discount % on Gross 001 000 X5 010 02 R001 Discount/Quantity 000 000 X6 010 03 R002 Absolute discount 000 000 X7 010 04 KR00 Header Disc.(Value) 000 000 X8 010 05 K000 Contrct HeaderDisc % 000 000 9 010 06 R003 Discount % on Net 000 000 X
10 016 00 JEXC IN Manual Excise 000 000 11 020 00 Net value incl. disc. 000 000 12 021 01 NAVS Non-Deductible Tax 000 000 13 022 00 Net value incl. tax 000 000 14 025 00 JCDB IN Basic customs 022 000 15 026 00 JCDS IN Special customs 022 000 16 027 00 JCV1 IN CVD 022 000 17 029 00 FRB1 Freight (Value) 022 000 18 035 01 SKTO Cash Discount 020 000 19 037 00 JECV ECess on IN CVD 027 00020 038 00 JEDB ECess on IN BCD 025 00021 040 00 Actual value 000 000 22 070 00 GRWR Statistical Value 020 000
1 Print Mdt Reqt SubTo Stat AltCTy AltCBV ActKy Accrls2 X 000 9 000 000 3 X 006 9 000 000 4 X 000 6 000 000 5 X 000 000 000 6 X 000 000 000 7 X 000 000 000 8 X 000 000 000 9 X 000 000 000
10 000 5 000 000 11 X 000 000 000 12 000 X 000 000 13 000 3 000 000
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14 000 000 000 FR315 000 000 000 FR316 000 000 000 FR317 000 000 000 FR318 017 X 000 000 19 000 000 000 FR320 000 000 000 FR321 000 S 000 000 22 008 C X 000 000
4. If you want any changes over and above standard pricing procedures please copy the procedure with Z as preceding character to your own name and modify as per your requirement.
Result Data was saved if modified the standard pricing procedures.
3.4.11 Defining the Schema Groups
UseIn this setting you are going to create schema groups for purchase organization and vendors, which are group in to two groups so that both indigenous and imported pricing procedures are accessed in Purchase Orders.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Schema Group
2. After selecting this transaction system will give a popup screen; Select Schema Groups: Vendor the first option to define vendor schemas first.
3. Make the following entries by choosing New Entries Icon.
Field name Description R/O/C User action and values Note
Schema gp. Vnd.
Schema Group of Vendor
R ZD Input the value
Description Description of schema group
R DOMESTIC VENDORS Input the value
Schema gp. Vnd.
Schema Group of Vendor
R ZI Input the value
Description Description of schema group
R IMPORTED VENDORS Input the value
4. Save the entry by choosing on Save icon or choose Control + S.
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SAP Best Practices J05 – Materials Management: Configuration Guide 5. For defining schema group for purchase organization choose Green Arrow (F3) icon.
6. In popup screen select the second entry i.e. Schema Groups for Purchasing Organizations.
7. In the new screen make the following entries by choosing New Entries Icon.
Field name Description R/O/C User action and values Note
Schema gp. POrg
Purchase organization schema group
R BP01 Input the value
Description Description of schema group
R Schema purchasing org. BP01
Input the value
8. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
9. For assignment of purchase organization schema group to purchase organization choose Green Arrow (F3) icon.
10. In popup screen select the third entry i.e. Assignment of Schema Group to Purchasing Organization.
11. In the new screen make the following entries by selecting BP01 purchase organization.
Field name Description R/O/C User action and values Note
POrg Purchase Organization
BP01 Select the line Grayed out
Purch.org. descry.
Description of purchase organization
Purchase Orgn. BP01 Select the line Grayed out
Schema group, p.org.
Schema group of purchase organization
R Make the entry in the field by BP01
Make the entry
12. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.4.12 Defining Schema Determination
UseIn this step, you assign purchasing transactions and processes to a calculation schema, which you have already created in above steps. This step will actually pick the respective indigenous or imported pricing procedures in purchase documents.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Schema Determination
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. After selecting this transaction system will give a popup screen; Select Determine Calculation
Schema for Standard Purchase Orders the first.
3. Make the following entries by choosing New Entries Icon.
Field name Description R/O/C User action and values Note
Schema gp. POrg
Schema group of purchase organization
R BP01 Enter the value
Schema gp. Vnd Schema group of vendor
R ZD Enter the value
Proc. Pricing procedure or Calculation schema
R JRM000
for domestic vendors
Enter the value
Schema gp. POrg
Schema group of purchase organization
R BP01 Enter the value
Schema gp. Vnd Schema group of vendor
R ZI Enter the value
Proc. Pricing procedure or Calculation schema
R JIMPOR
for imported vendors
Enter the value
4. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.4.13 Creating Output – Condition Records: Request for Quotation
UseIn this step you are going to create condition record for outputting the document.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code MN01
SAP Easy Access Menu Logistics Materials Management Purchasing Master Data Messages Request for Quotation
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On screen Create Output – Condition Records: Purchasing RFQ you will get Output Type
field, in put the value NEU in the field and choose Enter.
3. After selecting system will give a popup screen with three radio buttons; select Purchasing Output Determination: Document Type the third icon.
4. On the screen Create Condition Record (RFQ): Fast Entry, Make the following entries.
Field name Description R/O/C User action and values Note
Doc.Type Document Type R AN Input value
PartF Partner R VN Input value
Medium Print medium R 1 Input value
Date/time Date and time R 3 Input value
Select this line item and
Choose Communication icon
Output Device Printer name R Give appropriate printer name
Input value
5. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Condition records saved.
3.4.14 Creating Output – Condition Records: Purchase Order
UseIn this step you are going to create condition record for outputting the document.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code MN04
SAP Easy Access Menu Logistics Materials Management Purchasing Master Data Messages Purchase Order
2. On screen Create Output – Condition Records: Purchase Order you will get Output Type field, in put the value NEU in the field and choose Enter.
3. After selecting system will give a popup screen with three radio buttons; select Purchasing Output Determination: Document Type the third icon.
4. On the screen Create Condition Record (Purchase Order): Fast Entry, Make the following entries.
Field name Description R/O/C User action and values Note
Doc.Type Document Type R NB Input value
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Field name Description R/O/C User action and values Note
PartF Partner R VN Input value
Medium Print medium R 1 Input value
Date/time Date and time R 3 Input value
Select this line item and
Choose Communication icon
Output Device Printer name R Give appropriate printer name
Input value
5. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Condition records saved.
3.4.15 Creating Output – Condition Records: Outline Agreement
UseIn this step you are going to create condition record for outputting the document.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code MN07
SAP Easy Access Menu Logistics Materials Management Purchasing Master Data Messages Outline Agreement
2. On screen Create Output – Condition Records: Purch. Outline Agr. you will get Output Type field in put the value NEU in the field and choose Enter.
3. After selecting system will give a popup screen with three radio buttons; select Purchasing Output Determination: Document Type the third icon.
4. On the screen Create Condition Record (Outline Agreement): Fast Entry, Make the following entries.
Field name Description R/O/C User action and values Note
Doc.Type Document Type R MK for quantity contract
WK for value contract
Input value
PartF Partner R VN Input value
Medium Print medium R 1 Input value
Date/time Date and time R 3 Input value
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Field name Description R/O/C User action and values Note
Select this line item and
Choose Communication icon
Output Device Printer name R Give appropriate printer name
Input value
5. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Condition records saved.
3.4.16 Defining Permissible Partner Roles per Account Group
UseThe purpose of this activity is in this step, you can specify for each account group of the vendor which roles the vendor may assume.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Partner Determination Partner Roles Define Permissible Partner Roles per Account Group
Transaction Code SPRO
2. On the Change view “Permissible Partner Roles per Account Group”: Overview screen, make the following entries:
3. Choose New Entries icon to add the new entries.
Field name Description User action and values Note
Funct Partner function GS
Group Vendor Account Group
BP01
Funct Partner function VN
Group Vendor Account Group
BP01
Funct Partner function IP
Group Vendor Account Group
BP01
Funct Partner function OA
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Field name Description User action and values Note
Group Vendor Account Group
BP01
4. You can maintain additional entries if required for other account groups also.
5. Choose Enter to continue and choose Save icon to save the entries.
3.4.17 Defining Partner Schemas
UseThe purpose of this activity is partner schemas allow you to group various partner roles. You can specify that certain roles in a schema are mandatory, i.e. cannot be changed after entry.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Partner Determination Partner Settings in Vendor Master Record Define Partner Schemas
Transaction Code SPRO
2. On the View “Partner Schemas Vendor Master: Change: screen, make the following entries:
3. Choose L1 ParPr and choose Partner Functions in Procedure under dialog structure.
4. Choose partner function under Funct VN, OA, PI and GS and select check boxes under Mandatory .
5. Choose Enter to continue and choose Save icon to save the entries.
3.4.18 Assigning Partner Schemas to Vendor Groups
UseIn this step you are going to assign partner schemas to vendor account groups
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Partner Determination Partner Settings in Vendor Master Record Assign Partner Schemas to Account Groups
Transaction Code SPRO
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Change View “Assignment of Partner Schemas to Account Groups”: Overvi screen,
make the following entries:
3. Choose BP01 Vendor for BP01- (External No.) under Group and input values L1, L2, L3 in PS POrg., PS VSR, PS plnt respectively.
4. Choose Enter to continue and choose Save icon to save the entries.
3.4.19 Vendor Evaluation – Defining Criteria
UseThe purpose of this activity is in this step, you define the criteria by which the system computes scores for vendors and specify whether the scores for the sub-criteria are computed manually, semi-automatically, or automatically.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Vendor Evaluation Define Criteria
Transaction Code SPRO
2. On the Change View “Main Criteria”: Overview screen, make the following entries.
3. Choose 04 Service under Eval. Criteria and choose Subcriteria in Dialog Structure.
4. Choose New Entries icon and make the following entries.
Field name Description User action and values Note
Subcrit. Sub-criteria 1
Description of Criteria
Description of sub criteria
Service Level
5. Choose Enter to complete the entries and choose Save icon to save the entries.
3.4.20 Defining Purchase Organization Data for Vendor Evaluation
UseThe purpose of this activity is in this step, you define individual Vendor Evaluation System settings for each purchasing organization.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Vendor Evaluation Define Purchasing Organization Data for Vendor Evaluation
Transaction Code SPRO
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2. On the New Entries: Details of Added Entries screen, make the following entries.
3. Choose 0001 under Purch. Organization and choose Copy As. of F6.
4. Then replace 0001 beside Purchasing Org. with BP01 and choose Enter.
5. Then system will give a popup screen saying Specify Objects to be copied on this screen choose Copy all option.
6. Then system will complete copying and gives an information message saying Number of dependent entries copied: choose Enter to confirm.
7. Choose BP01 Purchase Orgn. BP01 again and choose Main Criteria under dialog structure.
8. Choose 04 Service under Criteria and choose Subcriteria under dialog structure.
9. Choose New Entries icon and make the following entries.
Field name Description User action and values Note
Subcrit. Sub criteria 1
Weighting Weighting factor 1
10. Choose Enter to complete the entries and choose Save icon to save the entries.
3.4.21 Maintaining Rounding Profiles
UseThe purpose of this activity is to maintain rounding profiles
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics – General Quantity Optimizing and Allowed Logistics Units of Measure Maintain Rounding Profile
Transaction Code OWD1
2. On the Maintain Rounding Profile: Initial Screen screen, make the following entries
Field name Description User action and values Note
Rounding profile
Rounding profile YG00
Plant Plant BP01
Choose Dynamic (F5)
3. On the Create Dynamic Rounding Profile screen Enter 3 against field Rounding off method.
4. Maintain Y1 against Rounding rule, choose Enter to complete the entries and choose Save to save the entries.
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SAP Best Practices J05 – Materials Management: Configuration Guide 5. By using above steps rounding rules have been configured for BP01, BP02, BP03 and BP0X
plant.
3.4.22 Unit of Measure Rounding Rules
UseThe purpose of this activity is to crate unit of measure rounding rules.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics – General Quantity Optimizing and Allowed Logistics Units of Measure Maintain Rounding
Transaction Code SPRO
2. On the Change View “Unit of Measure Rounding Rule”: Overview screen, choose New Entries and make the following entries.
Field name Description User action and values Note
Rounding rule Rounding rule Y1
Alt.unit of measure
Alternative unit of measure
CT
Description Description Carton
% rounding up Percentage of rounding up
80.0
Rounding rule Rounding rule Y1
Alt.unit of measure
Alternative unit of measure
PAL
Description Description Pallet
% rounding up Percentage of rounding up
80.0
Rounding rule Rounding rule Y1
Alt.unit of measure
Alternative unit of measure
LAG
Description Description Layer
% rounding up Percentage of rounding up
80.0
3. Choose Enter to complete the entries and save by choosing Save (Ctrl + S).
3.4.23 Maintaining Account Assignment Categories
UseThe purpose of this activity is to maintain account assignment categories
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Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Account Assignment Maintain Account Assignment Categories
Transaction Code SPRO
2. On the Change View “Account Assignment Categories”: Overview screen, choose New Entries make the following entries:
Field name Description User action and values Note
Acct Assignment Cat.
Account assignment category
9 and description beside this field All aux.acct.assgts.
Acct.asg.changebale Account assignment changle
Check this tick box
AA Changeable at IR
Account assignment change at invoice receipt
Check this tick box
Consumption posting
Consumption posting
V
Acct modification Account modification
VAX
Ind:Acct.assgt.scr. Account assignment indicator
1
Distribution Distribution 1
Partial invoice Partial invoice 2
Invoice receipt Invoice receipt Check this tick box
On the field block, choose Opt. Entry for the following fields other fields can be Hidden.
Asset subnumber, CO/PP order, Cost CEnter, Deletion indicator, Details account assgt. Block, G/L account (Required field), Goods recipient/ship-to party, Project, Qty./percent. Mat.acct. assgt, Sales document schedule, Sales order, Unloading point.
3. Choose Enter to complete the entries and choose Save icon to save the entries.
3.4.24 Releasing Procedure for Purchase Documents
Use
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SAP Best Practices J05 – Materials Management: Configuration Guide This setting is incorporated to just give demonstration of how SAP Release procedure works. The aim of this procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual Ctrl principle. The person responsible processes the purchasing document in the system, thereby marking it with an "electronic signature" which can give the document legal force.
3.4.24.1 Creation of Characteristics
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Edit Characteristic
Transaction Code CT04
2. On the Characteristic screen, make the following entries.
3. In put POVAL in filed Characteristic and choose Create (White paper) icon or Ctrl + F3 to begin creation of characteristic.
Field name Description User action and values Note
Select Addnl Data tab
Table Name Table Name CEKKO
Field Name Field Name GNETW
Choose Enter to continue, system will give an information message saying Format Data taken from ABAP dictionary, Choose Enter again to continue.
Select Basic Data tab
Description Description Total net order value
Status Status Released
Data Type Data type Currency format Selected by system
Number of characters
Number of characters
15
Decimal places Decimal places 2
Currency Currency INR
Interval vals allowed
Interval values allowed
Check this tick box
Multiple Values Multiple values allowed
Select this radio button
4. Choose Enter to complete the entries
5. Choose Save icon or Ctrl + S to save the characteristic.
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3.4.24.2 Creation of Class
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Edit Class
Transaction Code CL02
2. On the Class screen, make the following entries:
Field name Description User action and values Note
Class Class PORELPROC
Class Type Class Type 032
Choose Create icon or white paper icon to create new class.
Description Description Purchase Order Release Procedure
Status Status Released
Choose Char. Tab to input characteristic name.
Characteristic Characteristic POVAL Created in above step
3. Choose Enter to complete the entries
4. Choose Save icon or Ctrl + S to save the characteristic.
ResultClass type 032: Class PORELPROC created.
3.4.24.3 Configuration of Release Procedure
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Define Release Procedure for Purchase Orders
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Transaction Code SPRO
2. On executing the transaction system will give a popup screen choose Release Groups, system will display Change View “Release Groups: External Purchasing Document”: Overview.
3. Choose New Entries icon and make the following entries:
Field name Description User action and values Note
Rel. Group Release Group 02
Class Class Name PORELPROC Created in above step
Description Description PO Release Procedure
4. Choose Enter to complete the entries
5. Choose Save icon or Ctrl + S to save the entries.
6. Choose yellow arrow to go back to popup screen.
7. Choose Release Codes to select.
8. Choose New Entries icon and make the following entries:
Field name Description User action and values Note
Grp Release group 02 Created in above step
Code Release Code 01
Workflow Workflow Leave it blank
Description Description Purchase Officer
Grp Release group 02 Created in above step
Code Release Code 02
Workflow Workflow Leave it blank
Description Description Materials Manager
9. Choose Enter to complete the entries
10. Choose Save icon or Ctrl + S to save the entries.
11. Choose yellow arrow to go back to popup screen.
12. Choose Release indicator to select.
13. Choose New Entries icon and make the following entries:
Field name Description User action and values Note
Release ind. Release Indicator 1
Released Released Leave it blank
Chgable Changeability 4
Value change % Change of value 10%
Description Description Purchase Order Blocked
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Field name Description User action and values Note
Go to 2nd line and input the following values:
Release ind. Release Indicator 2
Released Released Select Check box
Changeable Changeability 6
Description Description Purchase Order Released
14. Choose Enter to complete the entries
15. Choose Save icon or Ctrl + S to save the entries.
16. Choose yellow arrow to go back to popup screen.
17. Choose Release Strategies to select.
18. Choose New Entries icon and make the following entries:
19. System will give new screen New Entries: Details of Added Entries
Field name Description User action and values Note
Release Group Release group 02
Rel. Stategy Release Strategy S1
Capital Items Release
Release Code Release Code 1 01
Release Code Release Code 2 02
20. Choose Enter to complete the entries.
21. Choose Release prerequisites icon and select check box 02 at the bottom and choose Enter.
22. Choose Release statuses icon, system will give a popup screen system will default 1, 1 and 2 entries one by one as a default. Choose Continue.
23. Choose Classification icon, here you can see Total net order value is displayed, please input >= 1.00 INR value in the white placed and choose Enter.
24. Choose Next Screen icon or choose F8 to continue.
25. If you want to simulate the release procedure you can choose Release Simulation icon.
26. Choose Enter to complete the entries.
27. To save the settings choose Save icon or Ctrl + S.
ResultRelease procedure is saved.
3.4.24.4 Assignment of Values to Release Procedure
As a default all the purchase documents >= Rs. 1000000.00 is suggested in the following step of release procedure, if you want to have different one you need to change the value
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in the following step. If you do not want release procedure you may change the value to Zero.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Cross-Application Components Classification System Assignments Assign Object to Classes
Transaction Code CL20N
2. On the Class screen, make the following entries:
Field name Description User action and values Note
Class Type Class Type 032
Choose Enter to Assign values.
Release group Release Group 02
Rel. Strategy Release strategy S1
Choose Enter.
System will give Class name in Assignments, Double choose Class Name.
System will display Characteristic name Total net order value. Assign the value >= 1000000.00 INR against filed Value.
3. Choose Enter to complete the entries
4. Choose Save icon or Ctrl + S to save the characteristic.
3.5 Valuation and Account Assignment Settings3.5.1 Defining Valuation Control
UseFor account determination, you can group together valuation areas by activating the valuation grouping code. This makes the configuration of automatic postings much easier.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMWM
IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Valuation control
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. Since you are going to use SAP Standard setting, no special settings are required.
Field name Description R/O/C User action and values Note
Valuation grouping code
Valuation grouping code
R Radio button will come as default selection
No setting required
3.5.2 Grouping Together Valuation Areas
UseThe valuation grouping code makes it easier to set automatic account determination. Within the chart of accounts, you assign the same valuation grouping code to the valuation areas you want to assign to the same account.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMWD
IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Group Together Valuation Areas
2. On the screen Acct Determination for Val. Areas: Over view make the following entries:
Field name Description R/O/C User action and values Note
Va. Area Valuation Area R Select BP01 Select that line
CoCode Company code R Select BP01 Select that line
Company Name Company Name R India Best Practices Ltd
Chrt/Accts Chart of Accounts R CAIN
Val.grpg Code Valuation Grouping code
R Enter 0001 in this filed Input the value
3. Repeat the step above for BP02 depot plant.
Field name Description R/O/C User action and values Note
Va. Area Valuation Area R Select BP02 Select that line
CoCode Company code R Select BP01 Select that line
Company Name Company Name R India Best Practices Ltd
Chrt/Accts Chart of Accounts R CAIN
Val.grpg Code Valuation Grouping code
R Enter 0001 in this filed Input the value
4. Repeat the step above for BP03 depot plant.
Field name Description User action and values Note
Va. Area Valuation Area Select BP03 Select that line
CoCode Company code Select BP01 Select that line
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Field name Description User action and values Note
Company Name Company Name India Best Practices Ltd
Chrt/Accts Chart of Accounts CAIN
Val.grpg Code Valuation Grouping code
Enter 0001 in this filed Input the value
5. Repeat the step above for BP0X plant.
Field name Description User action and values Note
Va. Area Valuation Area Select BP0X Select that line
CoCode Company code Select BP0X Select that line
Company Name Company Name India Best Practices Ltd
Chrt/Accts Chart of Accounts CAIN
Val.grpg Code Valuation Grouping code
Enter 0001 in this filed Input the value
6. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.
Result Data was saved.
3.5.3 Defining Valuation Classes
UseThe valuation class is a group of materials with the same account determination. If a transaction is to be posted to different accounts depending on the valuation class.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMSK
IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Valuation Classes
2. In this IMG activity all the SAP Standard settings are used.
3. System will display three push buttons select the first one Account category reference: Wherein all the SAP Standard settings are used.
Field name Description R/O/C User action and values Note
Acct cat. Reference
Account category reference
R No action required
Description Description of Account category reference
R No action required
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SAP Best Practices J05 – Materials Management: Configuration Guide 4. The following values already maintained in Standard SAP R/3 and the same is used.
Account category reference
Description
0001
0002
0003
0004
0005
0006
0007
0008
0009
Reference for raw materials
Ref. for operating supplies
Reference for spare parts
Reference for packaging
Reference for trading goods
Reference for services
Ref. for non valuated material
Ref. for semi finished products
Ref. for finished products
5. No user action required.
6. To go to next step choose Green Arrow or F3.
7. System will again display three push buttons select the second one Valuation Class wherein all the SAP Standard settings are used.
8. In this setting a relation is established between Valuation Classes and Account Category References.
9. The following entries are already available in Standard SAP system and the same is being used here.
Valuation Class
Description of Valuation Class
Account category reference
Description
0710
0720
1210
3000
3001
3002
3003
3030
3031
3040
3050
3100
3200
3300
7900
Equipment 1
Equipment 2
Spec. complex fixed asset
Raw materials 1
Raw materials 2
Raw materials 3
Raw materials 4
Operating supplies
Operating supplies 2
Spare parts
Packaging and empties
Trading goods
Services
Non valuated material
0001
0001
0002
0001
0001
0001
0001
0002
0002
0003
0004
0005
0006
0007
0008
Reference for raw materials
Reference for raw materials
Ref. for operating supplies
Reference for raw materials
Reference for raw materials
Reference for raw materials
Reference for raw materials
Ref. for operating supplies
Ref. for operating supplies
Reference for spare parts
Reference for packaging
Reference for trading goods
Reference for services
Ref. for non valuated material
Ref. for semi finished products
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7920 Semi finished products
Finished products
0009 Ref. for finished products
10. No user action required.
11. To go to next step choose Green Arrow or F3.
12. System will again display three push buttons select the third one Material Type/account category reference wherein all the SAP Standard settings are used.
13. In this setting a relation is established between Material types and Account Category References.
14. The following entries are already available in Standard SAP system and the same is being used here.
Material Type
Material Type Description
Account category reference
Description
ABF
CONT
COUP
DIEN
ERSA
FERT
FGTR
FHMI
FOOD
FRIP
HALB
HAWA
HERS
HIBE
IBAU
INTR
KMAT
LEER
LEIH
LGUT
MODE
NLAG
NOF1
PIPE
PLAN
Waste
Kanban containers
Coupons
Services
Spare parts
Finished products
Beverages
Prod. resources/tools
Foods (excl. perishable
Perishables
Semi finished products
Trading goods
Manufacturer parts
Operating supplies
Maintenance assemblies
Intra materials
Configurable materials
Empties
Returnable packaging
Empties (retail)
Apparel (seasonal)
Non-stock materials
Nonfoods
Pipeline materials
Trading goods (planned)
0007
0005
0006
0003
0009
0005
0008
0005
0005
0008
0005
0002
0001
0008
0004
0004
0004
0005
0005
0001
0005
Ref. for non valuated material
Reference for trading goods
Reference for services
Reference for spare parts
Ref. for finished products
Reference for trading goods
Ref. for semi finished products
Reference for trading goods
Reference for trading goods
Ref. for semi finished products
Reference for trading goods
Ref. for operating supplies
Reference for raw materials
Ref. for semi finished products
Reference for packaging
Reference for packaging
Reference for packaging
Reference for trading goods
Reference for trading goods
Reference for raw materials
Reference for trading goods
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PROC
PROD
ROH
UNBW
VERP
VKHM
VOLL
WERB
WERT
WETT
Process materials
Product groups
Raw materials
Nonvaluated materials
Packaging
Additionals
Full products
Product catalogs
Value-only materials
Competitor products
0009
0008
0001
0007
0004
0005
0005
0005
0005
Ref. for finished product
Ref. for semi finished pro
Reference for raw materials
Ref. for non valuated mate
Reference for packaging
Reference for trading goods
Reference for trading goods
Reference for trading goods
Reference for trading goods
15. No user action is required.
3.5.4 Activating Split Valuation
UseThe purpose of this activity is to activate split valuation.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Valuation and Account Assignment Split Valuation Activate Split Valuation
Transaction Code OMW0
2. On the Activate Valuation screen, choose radio button against Split material valuation active.
3. Choose Enter to complete the entries and save the entries by choosing Save icon.
3.5.5 Defining Valuation Class for HAWA
UseThe purpose of this activity is to create new valuation class for material type HAWA.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination Without Wizard Define Valuation Classes
Transaction Code OMSK
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2. On the Account Category Reference / Valuation Class screen, choose Valuation class choose New Entries and make the following entries
Field name Description User action and values Note
ValCl Valuation class 3110
Description Description Trading goods Project
Acct cat. Ref. Account category reference
0005
3. Choose Enter to complete the entries and save by choosing Save icon.
3.5.6 Configuring Automatic Account Assignment
UseIn this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMWB
IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Configure Automatic Postings
2. On the screen Automatic Postings please select the push button Account assignment icon.
3. Here in this step all the standard settings from SAP are used and are mentioned in the following table:
Chart of Account
Transaction Key
Valuation grouping
code
General Modification
Valuation Class
Debit G/L Account
Credit G/L Account
CAIN AKO 0001 3000 58012000 45500000CAIN AKO 0001 3001 58012000 45500000CAIN AKO 0001 3030 58012000 45500000CAIN AKO 0001 3031 58012000 45500000CAIN AKO 0001 3040 58012000 45500000CAIN AKO 0001 3050 58012000 45500000CAIN AKO 0001 3100 58012000 45500000CAIN AKO 0001 3200 58012000 45500000CAIN AKO 0001 3300 58012000 45500000CAIN AKO 0001 7900 58012000 45500000CAIN AKO 0001 7920 58012000 45500000CAIN AUM 0001 3000 58012000 45500000CAIN AUM 0001 3001 58012000 45500000
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CAIN AUM 0001 3002 58012000 45500000CAIN AUM 0001 3003 58012000 45500000CAIN AUM 0001 3030 58012000 45500000CAIN AUM 0001 3031 58012000 45500000CAIN AUM 0001 3040 58012000 45500000CAIN AUM 0001 3050 58012000 45500000CAIN AUM 0001 3100 58012000 45500000CAIN AUM 0001 7900 58012000 45500000CAIN AUM 0001 7920 58012000 45500000CAIN BSD 3000 58012000 45500000CAIN BSD 3001 58012000 45500000CAIN BSD 3002 58012000 45500000CAIN BSD 3003 58012000 45500000CAIN BSD 3030 58012000 45500000CAIN BSD 3031 58012000 45500000CAIN BSD 3040 58012000 45500000CAIN BSD 3050 58012000 45500000CAIN BSD 7900 58012000 45500000CAIN BSD 7920 58012000 45500000CAIN BSV 0001 3000 50000000 50000000CAIN BSV 0001 3001 50000000 50000000CAIN BSV 0001 3002 50000000 50000000CAIN BSV 0001 3003 50000000 50000000CAIN BSV 0001 3030 50000000 50000000CAIN BSV 0001 3040 50000000 50000000CAIN BSV 0001 3050 50000000 50000000CAIN BSV 0001 3100 50000000 50000000CAIN BSV 0001 7900 50200000 50200000CAIN BSV 0001 7920 50200000 50200000CAIN BSX 24330000 24330000CAIN BSX 0001 24330000 24330000CAIN BSX 0001 1210 53120000 53120000CAIN BSX 0001 3000 24340000 24340000CAIN BSX 0001 3001 24340000 24340000CAIN BSX 0001 3002 24340000 24340000CAIN BSX 0001 3003 24340000 24340000CAIN BSX 0001 3030 24100000 24100000CAIN BSX 0001 3031 24100000 24100000CAIN BSX 0001 3040 24110000 24110000CAIN BSX 0001 3050 24120000 24120000CAIN BSX 0001 3100 24300000 24300000CAIN BSX 0001 7900 24310000 24310000CAIN BSX 0001 7920 24300000 24300000CAIN DIF 58013000 45600000CAIN EKG 0001 3000 53030000 53030000CAIN EKG 0001 3001 53030000 53030000CAIN EKG 0001 3002 53030000 53030000CAIN EKG 0001 3003 53030000 53030000CAIN EKG 0001 3030 53030000 53030000CAIN EKG 0001 3040 53030000 53030000
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CAIN EKG 0001 3050 53030000 53030000CAIN EKG 0001 3100 53030000 53030000CAIN EKG 0001 7900 53030000 53030000CAIN FR1 50600000 50600000CAIN FR2 14800000 14800000CAIN FR3 34300000 34300000CAIN FR4 14810000 14810000CAIN FRE 50600000 50600000CAIN FRL 58120000 58120000CAIN GBB 0001 AUA 7900 50200000 50200000CAIN GBB 0001 AUA 7920 50200000 50200000CAIN GBB 0001 AUF 3040 50200000 50200000CAIN GBB 0001 AUF 7900 50200000 50200000CAIN GBB 0001 AUF 7920 50200000 50200000CAIN GBB 0001 BSA 3000 24341000 24341000CAIN GBB 0001 BSA 3001 24341000 24341000CAIN GBB 0001 BSA 3002 24341000 24341000CAIN GBB 0001 BSA 3030 24341000 24341000CAIN GBB 0001 BSA 3040 24341000 24341000CAIN GBB 0001 BSA 3050 24341000 24341000CAIN GBB 0001 BSA 3100 24301000 24301000CAIN GBB 0001 BSA 7900 24301000 24301000CAIN GBB 0001 BSA 7920 24301000 24301000CAIN GBB 0001 INV 3001 58012000 45500000CAIN GBB 0001 INV 3002 58012000 45500000CAIN GBB 0001 INV 3030 58012000 45500000CAIN GBB 0001 INV 3031 58012000 45500000CAIN GBB 0001 INV 3040 58012000 45500000CAIN GBB 0001 INV 3050 58012000 45500000CAIN GBB 0001 INV 3100 58012000 45500000CAIN GBB 0001 INV 7900 58012000 45500000CAIN GBB 0001 INV 7920 58012000 45500000CAIN GBB 0001 VAX 3000 50000000 50000000CAIN GBB 0001 VAX 3001 50000000 50000000CAIN GBB 0001 VAX 3030 50000000 50000000CAIN GBB 0001 VAX 3031 50000000 50000000CAIN GBB 0001 VAX 3040 50000000 50000000CAIN GBB 0001 VAX 3050 50000000 50000000CAIN GBB 0001 VAX 3100 50000000 50000000CAIN GBB 0001 VAX 7900 50200000 50200000CAIN GBB 0001 VAX 7920 50200000 50200000CAIN GBB 0001 VAY 3000 50000000 50000000CAIN GBB 0001 VAY 3001 50000000 50000000CAIN GBB 0001 VAY 3030 58010000 58010000CAIN GBB 0001 VAY 3031 58010000 58010000CAIN GBB 0001 VAY 3040 58021100 58021100CAIN GBB 0001 VAY 3050 58152000 58152000CAIN GBB 0001 VAY 7900 50200000 50200000CAIN GBB 0001 VAY 7920 50200000 50200000CAIN GBB 0001 VBO 3000 50000000 50000000
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CAIN GBB 0001 VBO 3001 50000000 50000000CAIN GBB 0001 VBO 3030 50000000 50000000CAIN GBB 0001 VBO 3031 50000000 50000000CAIN GBB 0001 VBO 3040 50000000 50000000CAIN GBB 0001 VBO 3050 50000000 50000000CAIN GBB 0001 VBO 3100 50000000 50000000CAIN GBB 0001 VBO 7900 50200000 50200000CAIN GBB 0001 VBO 7920 50200000 50200000CAIN GBB 0001 VBR 50000000 50000000CAIN GBB 0001 VBR 3000 50000000 50000000CAIN GBB 0001 VBR 3001 50000000 50000000CAIN GBB 0001 VBR 3030 58010000 58010000CAIN GBB 0001 VBR 3031 58010000 58010000CAIN GBB 0001 VBR 3040 58021100 58021100CAIN GBB 0001 VBR 3050 58152000 58152000CAIN GBB 0001 VBR 7900 50100000 50100000CAIN GBB 0001 VBR 7920 50200000 50200000CAIN GBB 0001 VKA 3000 50000000 50000000CAIN GBB 0001 VKA 3001 50000000 50000000CAIN GBB 0001 VKA 3030 58010000 58010000CAIN GBB 0001 VKA 3031 58010000 58010000CAIN GBB 0001 VKA 3040 58021100 58021100CAIN GBB 0001 VKA 3050 58152000 58152000CAIN GBB 0001 VKA 7900 50200000 50200000CAIN GBB 0001 VKA 7920 50200000 50200000CAIN GBB 0001 VNG 3000 58014000 58014000CAIN GBB 0001 VNG 3001 58014000 58014000CAIN GBB 0001 VNG 3030 58014000 58014000CAIN GBB 0001 VNG 3031 58014000 58014000CAIN GBB 0001 VNG 3040 58014000 58014000CAIN GBB 0001 VNG 3050 58014000 58014000CAIN GBB 0001 VNG 3100 58014000 58014000CAIN GBB 0001 VNG 7900 50100000 50100000CAIN GBB 0001 VNG 7920 50100000 50100000CAIN GBB 0001 VQP 3000 58015000 58015000CAIN GBB 0001 VQP 3001 58015000 58015000CAIN GBB 0001 VQP 3030 58015000 58015000CAIN GBB 0001 VQP 3031 58015000 58015000CAIN GBB 0001 VQP 3040 58015000 58015000CAIN GBB 0001 VQP 3050 58015000 58015000CAIN GBB 0001 VQP 3100 58015000 58015000CAIN GBB 0001 VQP 7900 58015000 58015000CAIN GBB 0001 VQP 7920 58015000 58015000CAIN GBB 0001 VQY 3000 58015000 58015000CAIN GBB 0001 VQY 3001 58015000 58015000CAIN GBB 0001 VQY 3030 58015000 58015000CAIN GBB 0001 VQY 3031 58015000 58015000CAIN GBB 0001 VQY 3040 58015000 58015000CAIN GBB 0001 VQY 3050 58015000 58015000CAIN GBB 0001 VQY 3100 58015000 58015000
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CAIN GBB 0001 VQY 7900 50100000 50100000CAIN GBB 0001 VQY 7920 50100000 50100000CAIN GBB 0001 ZOB 3000 50000000 50000000CAIN GBB 0001 ZOB 3001 50000000 50000000CAIN GBB 0001 ZOB 3030 50000000 50000000CAIN GBB 0001 ZOB 3031 50000000 50000000CAIN GBB 0001 ZOB 3040 50000000 50000000CAIN GBB 0001 ZOB 3050 50000000 50000000CAIN GBB 0001 ZOB 3100 50000000 50000000CAIN GBB 0001 ZOB 7900 50200000 50200000CAIN GBB 0001 ZOB 7920 50200000 50200000CAIN GBB 0001 ZOF 7900 50200000 50200000CAIN GBB 0001 ZOF 7920 50200000 50200000CAIN KDG 58240000 44400000CAIN KDM 58240000 44400000CAIN KDR 58240000 44400000CAIN KDV 58240000 44400000CAIN KTR 50200000 50200000CAIN LKW 0001 3000 58166000 58166000CAIN LKW 0001 3001 58166000 58166000CAIN LKW 0001 3002 58166000 58166000CAIN LKW 0001 3003 58166000 58166000CAIN LKW 0001 3030 58166000 58166000CAIN LKW 0001 3031 58166000 58166000CAIN LKW 0001 3040 58166000 58166000CAIN LKW 0001 3050 58166000 58166000CAIN LKW 0001 3100 58166000 58166000CAIN LKW 0001 7900 58166000 58166000CAIN LKW 0001 7920 58166000 58166000CAIN MVA A 34100000 34100000CAIN PRC 0001 3000 58013000 45600000CAIN PRC 0001 3001 58013000 45600000CAIN PRC 0001 3002 58013000 45600000CAIN PRC 0001 3003 58013000 45600000CAIN PRC 0001 3030 58013000 45600000CAIN PRC 0001 3031 58013000 45600000CAIN PRC 0001 3040 58013000 45600000CAIN PRC 0001 3050 58013000 45600000CAIN PRC 0001 3100 58013000 45600000CAIN PRC 0001 7900 58013000 45600000CAIN PRC 0001 7920 58013000 45600000CAIN PRD 58013000 45600000CAIN PRG 58013000 45600000CAIN PRK 58013000 45600000CAIN PRP 58013000 45600000CAIN PRQ 50200000 50200000CAIN PRV 58013000 45600000CAIN PRY 58013000 45600000CAIN QST 13113900 13113900CAIN RAP 58013000 45600000
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CAIN RKA 34400000 34400000CAIN UMB 0001 3000 58013000 45600000CAIN UMB 0001 3001 58013000 45600000CAIN UMB 0001 3002 58013000 45600000CAIN UMB 0001 3003 58013000 45600000CAIN UMB 0001 3030 58013000 45600000CAIN UMB 0001 3031 58013000 45600000CAIN UMB 0001 3040 58013000 45600000CAIN UMB 0001 3050 58013000 45600000CAIN UMB 0001 3100 58013000 45600000CAIN UMB 0001 7900 58013000 45600000CAIN UMB 0001 7920 58013000 45600000CAIN UMD 58013000 45600000CAIN UPF 58160000 58160000CAIN WRX 13110100 13110100
4. No user action is required.
5. To assign GL accounts for newly created valuation class do the following activities:
6. On the screen Automatic Postings please select the push button Account assignment icon.
7. Here in this step all the settings made for the valuation class created in above step mentioned in the following table:
ChAc Trs VGCd AM ValCl G/L Acct
G/L Acct
Chart of accounts
Transaction key
Vauation Grouping code
Account modifier
Valuation class
Debit G/L Account
Credit G/L Account
CAIN BSV 0001 3110 500000 500000CAIN BSX 0001 3110 243000 243000CAIN GBB 0001 BSA 3110 243010 243010CAIN GBB 0001 INV 3110 580120 455000CAIN GBB 0001 VAX 3110 502000 502000CAIN UMB 0001 3110 580130 456000
8. Choose Enter to continue and choose save to save the entries.
3.5.7 Configuring Price Change in Previous Period/Previous Year
UseThe purpose of this activity is to configure price change in previous period / previous year.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Valuation and Account Assignment Account Determination Configure Price Change in Previous
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Period/Previous Year
Transaction Code SPRO
2. On the Change View “Price Change in Previous Period, not in current period”: screen, make the following entries
Field name Description User action and values Note
CoCd Company code BP01
Price carr.over Price carryover Do not check this tick box
CoCd Company code BP0X
Price carr.over Price carryover Do not check this tick box
3. Choose Enter to complete the entries and choose Save icon to save the entries.
3.6 Logistics Invoice Verification Settings3.6.1 Maintaining Default Values for Tax Codes
UseIn this step of IMG activity you are going to maintain default tax code for Company Codes.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Maintain Default Values for Tax Codes
2. On the screen Tax Defaults in Invoice Verification screen maintain the following entries:
3. Choose New Entries icon or choose F5.
Field name Description R/O/C User action and values Note
Company Code Company code R BP01 Input the value
Enter Choose Enter
Company Code Company code R BP0X Input the value
Enter Choose Enter
4. Choose Save or Control + S to save the settings.
Result
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3.6.2 Activating Direct Posting to G/L Accounts and Material Accounts
UseIn this step, you configure whether you can make postings to G/L accounts and material accounts during invoice entry and document parking.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Activate Direct Posting to G/L Accounts and Material Accounts
Transaction Code SPRO
2. On the Change view “Customizing: Direct posting in Log. Invoice Verification screen, make the following entries.
3. Select check box against Dir .posting to G/L Acct = active.
4. Select check box against Dir. posting to matl = active.
3.6.3 Configuring How Unplanned Delivery Costs are Posted
UseIn this step of IMG activity you are going to define how system is going to take care of Unplanned Delivery Cost for Company Codes.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Configure How Unplanned Delivery Costs Are Posted
2. On the screen Posting Delivery Costs: screen maintain the following entries:
3. Choose New Entries icon or choose F5.
Field name Description R/O/C User action and values Note
Company Code Company code R BP01 Input the value
Enter Choose Enter
Company Code Company code R BP0X Input the value
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Field name Description R/O/C User action and values Note
Enter Choose Enter
4. Choose Save or Control + S to save the settings.
Result Data was saved.
3.6.4 Configuring How Exchange Rate Differences are treated
UseIn this step of IMG activity you are going to define how exchange rages are going to be taken care for Company Codes when exchange rate fluctuates.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Configure How Exchange Rate Differences are Treated
2. On the screen Treatment of Exch. Rate Differences: screen maintain the following entries:
3. Choose New Entries icon or choose F5.
Field name Description R/O/C User action and values Note
Company Code Company code R BP01 Input the value
Enter Choose Enter
Company Code Company code R BP0X Input the value
Enter Choose Enter
4. If BP01 entry already maintained please leave it as it is or.
5. Choose Save or Control + S to save the settings.
Result Data was saved.
3.6.5 Setting Tolerance Limits for Logistics Invoice Verification
Use
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SAP Best Practices J05 – Materials Management: Configuration Guide When processing an invoice, the SAP R/3 System checks each item for variances between the invoice and the purchase order or goods receipt. Various different types of variances are defined in tolerance keys.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMR6
IMG Menu Materials Management Logistics Invoice Verification Incoming Block Set Tolerance Limits
2. On the screen Tolerance Limits: Overview, enter the following details
3. Choose New Entries icon to get new screen.
Field name Description R/O/C User action and values Note
Tolerance key Tolerance key R AN Input the value
Company code Company code R BP01 Input the value
Upper Limit Absolute R Radio button Do not check
Select radio button
Tolerance key Tolerance key R AP Input the value
Company code Company code R BP01 Input the value
Upper Limit Absolute R Radio button Do not check
Select radio button
Tolerance key Tolerance key R BD Input the value
Company code Company code R BP01 Input the value
Upper Limit Absolute R Radio button Check limit
Val. 2.56
Select radio button and input value
Tolerance key Tolerance key R BR Input the value
Company code Company code R BP01 Input the value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 25
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 25
Select radio button and input value
Tolerance key Tolerance key R BW Input the value
Company code Company code R BP01 Input the value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 5
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 2
Select radio button and input value
Tolerance key Tolerance key R DQ Input the value
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Field name Description R/O/C User action and values Note
Company code Company code R BP01 Input the value
Lower Limit Absolute R Radio button Do not Check
Select radio button
Upper limit Absolute R Radio button Do not check
Select radio button
Lower Limit Percentage R Radio button Do not Check
Select radio button
Upper limit Percentage R Radio button Do not check
Select radio button
Tolerance key Tolerance key R DW Input the value
Company code Company code R BP01 Input the value
Upper Limit Absolute R Radio button Do not Check
Select radio button
Tolerance key Tolerance key R KW Input the value
Company code Company code R BP01 Input the value
Lower Limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Upper limit Absolute R Radio button Check Limit
Tolerance limit 5.11
Select radio button and input value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 20
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 5
Select radio button and input value
Tolerance key Tolerance key R PP Input the value
Company code Company code R BP01 Input the value
Lower Limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Upper limit Absolute R Radio button Check Limit
Tolerance limit 5.11
Select radio button and input value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 20
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 5
Select radio button and input value
Tolerance key Tolerance key R PS Input the value
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Field name Description R/O/C User action and values Note
Company code Company code R BP01 Input the value
Lower Limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Upper limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 10
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 10
Select radio button and input value
Tolerance key Tolerance key R ST Input the value
Company code Company code R BP01 Input the value
Upper limit Absolute R Check limit 51.13 Input the value
Tolerance key Tolerance key R VP Input the value
Company code Company code R BP01 Input the value
Lower Limit Percentage R Do not check Input the value
Upper limit Percentage R Check limit 25.00
Tolerance key Tolerance key R AN Input the value
Company code Company code R BP0X Input the value
Upper Limit Absolute R Radio button Do not check
Select radio button
Tolerance key Tolerance key R AP Input the value
Company code Company code R BP0X Input the value
Upper Limit Absolute R Radio button Do not check
Select radio button
Tolerance key Tolerance key R BD Input the value
Company code Company code R BP0X Input the value
Upper Limit Absolute R Radio button Check limit
Val. 2.56
Select radio button and input value
Tolerance key Tolerance key R BR Input the value
Company code Company code R BP0X Input the value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 25
Select radio button and input value
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Field name Description R/O/C User action and values Note
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 25
Select radio button and input value
Tolerance key Tolerance key R BW Input the value
Company code Company code R BP0X Input the value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 5
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 2
Select radio button and input value
Tolerance key Tolerance key R DQ Input the value
Company code Company code R BP0X Input the value
Lower Limit Absolute R Radio button Do not Check
Select radio button
Upper limit Absolute R Radio button Do not check
Select radio button
Lower Limit Percentage R Radio button Do not Check
Select radio button
Upper limit Percentage R Radio button Do not check
Select radio button
Tolerance key Tolerance key R DW Input the value
Company code Company code R BP0X Input the value
Upper Limit Absolute R Radio button Do not Check
Select radio button
Tolerance key Tolerance key R KW Input the value
Company code Company code R BP0X Input the value
Lower Limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Upper limit Absolute R Radio button Check Limit
Tolerance limit 5.11
Select radio button and input value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 20
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 5
Select radio button and input value
Tolerance key Tolerance key R PP Input the value
Company code Company code R BP0X Input the value
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Field name Description R/O/C User action and values Note
Lower Limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Upper limit Absolute R Radio button Check Limit
Tolerance limit 5.11
Select radio button and input value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 20
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 5
Select radio button and input value
Tolerance key Tolerance key R PS Input the value
Company code Company code R BP0X Input the value
Lower Limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Upper limit Absolute R Radio button Check Limit
Tolerance limit 10.23
Select radio button and input value
Lower Limit Percentage R Radio button Check Limit
Tolerance limit% 10
Select radio button and input value
Upper limit Percentage R Radio button Check Limit
Tolerance limit% 10
Select radio button and input value
Tolerance key Tolerance key R ST Input the value
Company code Company code R BP0X Input the value
Upper limit Absolute R Check limit 51.13 Input the value
Tolerance key Tolerance key R VP Input the value
Company code Company code R BP0X Input the value
Lower Limit Percentage R Do not check Input the value
Upper limit Percentage R Check limit 25.00
4. Choose Enter key and Choose Save or Control + S to save entries.
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3.6.6 Vendor Specific Tolerances Configuration
UseIn this step, you define tolerance groups for each company code. You can assign these tolerance groups to each vendor in the vendor master record.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Configure Vendor-Specific Tolerances
Transaction Code SPRO
2. On the Change View “Vendor-specific Tolerances”: Overview screen, maintain the following entries.
3. Select company code 0001 and choose Copy As (F6) icon and replace company code 0001 as BP01 and choose Enter to completely copy the entries. System may give some information messages please choose Enter to continue.
4. Similarly you can maintain tolerance limits for BP0X company code also.
5. Select company code 0001 and choose Copy As (F6) icon and replace company code 0001 as BP0X and choose Enter to completely copy the entries. System may give some information messages please choose Enter to continue.
6. Choose Enter to continue and save the entries by choosing Save icon.
3.6.7 Setting of Checking Duplicate Invoices
UseThe In this step, you can configure for each company code if the system is to check for duplicate invoices when you Enter invoices. This check should prevent incoming invoices being Entered and paid more than once.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Set Check for Duplicate Invoices
Transaction Code SPRO
2. On the Change View “Duplicate Invoice Check”: Overview screen, make the following entries.
3. If company codes BP01 and BP0X already exist on screen select the Check boxes below Check Co. code, Check Reference, Check inv. Date. If company codes does not exists on screen you can copy from 0001 company code.
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3.7 Consumption Based Planning Settings3.7.1 Maintaining Plant Parameters
UseIn this work step, you make the settings that you require for carrying out consumption-based planning and for carrying out the material forecast and materials requirement planning.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code OMI8
IMG Menu Materials Management Consumption-Based Planning Plant Parameters Carry Out Overall Maintenance of Plant Parameters
2. On the screen Plant Parameters for Materials Requirements Planning Choose Plant parameters block Choose Create.
3. System will display a new popup screen for entering Plant, Enter BP01 Plant code here and Choose Create icon.
4. System will again display another popup menu here also Choose Create icon for BP01 plant.
5. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters.
6. System will display a popup menu here on this screen maintain entry BP01 Plant code and Choose Maintain icon to continue.
7. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following:
Field name Description R/O/C User action and values
Note
Environment Number ranges Choose
Number ranges Planned orders Choose
NRe pl. orders Number range for planned orders
R 01 Input the value
Simulative planned orders
R 01 Input the value
Save Save and choose green arrow to come back to number range screen
Reserv./depend.reqmts Reservations and dependent requirement number ranges
R
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Field name Description R/O/C User action and values
Note
Nr.StTrRes/DepR Number range R 01 Input the value
Save and choose green arrow to come back to number range screen
Purchase requisitions Number range for purchase requisitions
R 01 Input the value
Save and choose green arrow to come back to number range screen
MRP List MRP List number ranges
R 01 Input the value
Save and choose green arrow to come back to number range screen
Sim. Dependent reqmts
Simulative dependent requirements
R 01 Input the value
Save and choose green arrow to come back to number range screen
Choose again green arrow to come main screen
Master Data MRP Controllers Choose Choose New Entries
Plant Plant R BP01 Input the value
MRP Controller MRP Controller R 001/002/003 Input the value
Title of MRP Controller
R Controller One/two/three
Input the value
Save and choose green arrow to come back to Plant Parameters screen
Floats Maintain Floats Choose
Choose New Entries icon
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Field name Description R/O/C User action and values
Note
Plant Plant code R BP01 Input value
SMKey Schedule margin key
R 000 Input value
Go to second line
Plant Plant code R BP01 Input value
SMKey Schedule margin key
R 001 Input value
Op.Pd. Opening period O 10 Input value
FIBefProd. Float before production
O 2 Input value
FIAftrProd Float after production
O 1 Input value
Release Per. Release period O 5 Input value
Save and choose green arrow to come back to Plant Parameters screen
Planned Orders Conv.plndOrd->purch.req
Choose
Plant Plant R BP01 Input value
Number of planned orders
Number of planned orders
O 500 Input value
Save and choose green arrow to come back to Plant Parameters screen
Dep.reqmt vailability
R Choose
Plant Plant code O BP01 Grayed out
ChR Check Rule for availability check
R PP
Save and choose green arrow to come back to Plant Parameters screen
Planning run External procurement
Choose
Plant Plant O BP01 Input value
Scheduing info record / agreem.
Scheduling info records and agreements
O Check Tick the box
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Field name Description R/O/C User action and values
Note
Account assignment unknown
Account assignment for unknown
O U Input value
Save and choose green arrow to come back to Plant Parameters screen
Planning horizon Planning horizon Choose
Planning horizon O 100 Input value
Save and choose green arrow to come back to Plant Parameters screen
Error handling Error handling Choose
Max.pur.ord.pr. Maximum number of purchase order proposals
O 500 Input value
SMRPG Substitute MPR controller
O 001 Input value
Save and choose green arrow to come back to Plant Parameters screen
Item numbers Item numbers Choose
Item PurRq Items numbers of purchase requisitions
R 10 Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
R 100 Input value
Save and choose green arrow to come back to Plant Parameters screen
8. Save the entries by choosing Save icon or by choosing Control + S on your key board.
9. To maintain plant parameters for other plants please repeat the following steps:
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SAP Best Practices J05 – Materials Management: Configuration Guide 10. On the screen Plant Parameters for Materials Requirements Planning choose Plant
parameters block choose Create.
11. System will display a new popup screen for Entering Plant, Enter BP02 Plant code here and choose Create icon.
12. System will again display another popup menu here also choose Create icon for BP02 plant.
13. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters.
14. System will display a popup menu here on this screen maintain entry BP02 Plant code and choose Maintain icon to continue.
15. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following:
Field name Description User action and values
Note
Environment Number ranges Choose
Number ranges Planned orders Choose
NRe pl. orders Number range for planned orders
01 Input the value
Simulative planned orders
01 Input the value
Save Save and choose green arrow to come back to number range screen
Reserv./depend.reqmts Reservations and dependent requirement number ranges
Nr.StTrRes/DepR Number range 01 Input the value
Save and choose green arrow to come back to number range screen
Purchase requisitions Number range for purchase requisitions
01 Input the value
Save and choose green arrow to come back to number range screen
MRP List MRP List number ranges
01 Input the value
Save and choose green arrow to come back to number range screen
Sim. Dependent reqmts
Simulative dependent requirements
01 Input the value
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Field name Description User action and values
Note
Save and choose green arrow to come back to number range screen
Choose again green arrow to come main screen
Master Data MRP Ctrllers Choose Choose New Entries
Plant Plant BP02 Input the value
MRP Ctrller MRP Ctrller 001/002/003 Input the value
Title of MRP Ctrller
Ctrller One/two/three Input the value
Save and choose green arrow to come back to Plant Parameters screen
Floats Maintain Floats Choose
Choose New Entries icon
Plant Plant code BP02 Input value
SMKey Schedule margin key
000 Input value
Go to second line
Plant Plant code BP02 Input value
SMKey Schedule margin key
001 Input value
Op.Pd. Opening period 10 Input value
FIBefProd. Float before production
2 Input value
FIAftrProd Float after production
1 Input value
Release Per. Release period 5 Input value
Save and choose green arrow to come back to Plant Parameters screen
Planned Orders Conv.plndOrd->purch.req
Choose
Plant Plant BP02 Input value
Number of planned orders
Number of planned orders
500 Input value
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Field name Description User action and values
Note
Save and choose green arrow to come back to Plant Parameters screen
Dep.reqmt vailability
Choose
Plant Plant code BP02 Grayed out
ChR Check Rule for availability check
PP
Save and choose green arrow to come back to Plant Parameters screen
Planning run External procurement
Choose
Plant Plant BP02 Input value
Scheduing info record / agreem.
Scheduling info records and agreements
Check Tick the box
Account assignment unknown
Account assignment for unknown
U Input value
Save and choose green arrow to come back to Plant Parameters screen
Planning horizon Planning horizon Choose
Planning horizon 100 Input value
Save and choose green arrow to come back to Plant Parameters screen
Error handling Error handling Choose
Max.pur.ord.pr. Maximum number of purchase order proposals
500 Input value
SMRPG Substitute MPR Ctrller
001 Input value
Save and choose green arrow to come back to Plant Parameters screen
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Field name Description User action and values
Note
Item numbers Item numbers Choose
Item PurRq Items numbers of purchase requisitions
10 Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
100 Input value
Save and choose green arrow to come back to Plant Parameters screen
16. Save the entries by choosing Save icon or Ctrl + S on your key board.
17. To maintain plant parameters to other plants please follow the steps again.
18. On the screen Plant Parameters for Materials Requirements Planning choose Plant parameters block choose Create.
19. System will display a new popup screen for Entering Plant, Enter BP03 Plant code here and choose Create icon.
20. System will again display another popup menu here also choose Create icon for BP03 plant.
21. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters.
22. System will display a popup menu here on this screen maintain entry BP03 Plant code and choose Maintain icon to continue.
23. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following:
Field name Description User action and values
Note
Environment Number ranges Choose
Number ranges Planned orders Choose
NRe pl. orders Number range for planned orders
01 Input the value
Simulative planned orders
01 Input the value
Save Save and choose green arrow to come back to number range screen
Reserv./depend.reqmts Reservations and dependent requirement number ranges
Nr.StTrRes/DepR Number range 01 Input the value
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Field name Description User action and values
Note
Save and choose green arrow to come back to number range screen
Purchase requisitions Number range for purchase requisitions
01 Input the value
Save and choose green arrow to come back to number range screen
MRP List MRP List number ranges
01 Input the value
Save and choose green arrow to come back to number range screen
Sim. Dependent reqmts
Simulative dependent requirements
01 Input the value
Save and choose green arrow to come back to number range screen
Choose again green arrow to come main screen
Master Data MRP Ctrllers Choose Choose New Entries
Plant Plant BP03 Input the value
MRP Ctrller MRP Ctrller 001/002/003 Input the value
Title of MRP Ctrller
Ctrller One/two/three Input the value
Save and choose green arrow to come back to Plant Parameters screen
Floats Maintain Floats Choose
Choose New Entries icon
Plant Plant code BP03 Input value
SMKey Schedule margin key
000 Input value
Go to second line
Plant Plant code BP03 Input value
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Field name Description User action and values
Note
SMKey Schedule margin key
001 Input value
Op.Pd. Opening period 10 Input value
FIBefProd. Float before production
2 Input value
FIAftrProd Float after production
1 Input value
Release Per. Release period 5 Input value
Save and choose green arrow to come back to Plant Parameters screen
Planned Orders Conv.plndOrd->purch.req
Choose
Plant Plant BP03 Input value
Number of planned orders
Number of planned orders
500 Input value
Save and choose green arrow to come back to Plant Parameters screen
Dep.reqmt vailability
Choose
Plant Plant code BP03 Grayed out
ChR Check Rule for availability check
PP
Save and choose green arrow to come back to Plant Parameters screen
Planning run External procurement
Choose
Plant Plant BP03 Input value
Scheduing info record / agreem.
Scheduling info records and agreements
Check Tick the box
Account assignment unknown
Account assignment for unknown
U Input value
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Field name Description User action and values
Note
Save and choose green arrow to come back to Plant Parameters screen
Planning horizon Planning horizon Choose
Planning horizon 100 Input value
Save and choose green arrow to come back to Plant Parameters screen
Error handling Error handling Choose
Max.pur.ord.pr. Maximum number of purchase order proposals
500 Input value
SMRPG Substitute MPR Ctrller
001 Input value
Save and choose green arrow to come back to Plant Parameters screen
Item numbers Item numbers Choose
Item PurRq Items numbers of purchase requisitions
10 Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
100 Input value
Save and choose green arrow to come back to Plant Parameters screen
24. Save the entries by choosing Save icon or Ctrl + S on your key board.
25. To maintain plant parameters to other plants please follow the steps again.
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SAP Best Practices J05 – Materials Management: Configuration Guide 26. On the screen Plant Parameters for Materials Requirements Planning choose Plant
parameters block choose Create push button.
27. System will display a new popup screen for Entering Plant, Enter BP0X Plant code here and choose Create icon.
28. System will again display another popup menu here also choose Create icon for BP0X plant.
29. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters.
30. System will display a popup menu here on this screen maintain entry BP0X Plant code and choose Maintain icon to continue.
31. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following:
Field name Description User action and values
Note
Environment Number ranges Choose
Number ranges Planned orders Choose
NRe pl. orders Number range for planned orders
01 Input the value
Simulative planned orders
01 Input the value
Save Save and choose green arrow to come back to number range screen
Reserv./depend.reqmts Reservations and dependent requirement number ranges
Nr.StTrRes/DepR Number range 01 Input the value
Save and choose green arrow to come back to number range screen
Purchase requisitions Number range for purchase requisitions
01 Input the value
Save and choose green arrow to come back to number range screen
MRP List MRP List number ranges
01 Input the value
Save and choose green arrow to come back to number range screen
Sim. Dependent reqmts
Simulative dependent requirements
01 Input the value
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Field name Description User action and values
Note
Save and choose green arrow to come back to number range screen
Choose again green arrow to come main screen
Master Data MRP Ctrllers Choose Choose New Entries
Plant Plant BP0X Input the value
MRP Ctrller MRP Ctrller 001/002/003 Input the value
Title of MRP Ctrller
Ctrller One/two/three Input the value
Save and choose green arrow to come back to Plant Parameters screen
Floats Maintain Floats Choose
Choose New Entries icon
Plant Plant code BP0X Input value
SMKey Schedule margin key
000 Input value
Go to second line
Plant Plant code BP0X Input value
SMKey Schedule margin key
001 Input value
Op.Pd. Opening period 10 Input value
FIBefProd. Float before production
2 Input value
FIAftrProd Float after production
1 Input value
Release Per. Release period 5 Input value
Save and choose green arrow to come back to Plant Parameters screen
Planned Orders Conv.plndOrd->purch.req
Choose
Plant Plant BP0X Input value
Number of planned orders
Number of planned orders
500 Input value
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Field name Description User action and values
Note
Save and choose green arrow to come back to Plant Parameters screen
Dep.reqmt vailability
Choose
Plant Plant code BP0X Grayed out
ChR Check Rule for availability check
PP
Save and choose green arrow to come back to Plant Parameters screen
Planning run External procurement
Choose
Plant Plant BP0X Input value
Scheduing info record / agreem.
Scheduling info records and agreements
Check Tick the box
Account assignment unknown
Account assignment for unknown
U Input value
Save and choose green arrow to come back to Plant Parameters screen
Planning horizon Planning horizon Choose
Planning horizon 100 Input value
Save and choose green arrow to come back to Plant Parameters screen
Error handling Error handling Choose
Max.pur.ord.pr. Maximum number of purchase order proposals
500 Input value
SMRPG Substitute MPR Ctrller
001 Input value
Save and choose green arrow to come back to Plant Parameters screen
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Field name Description User action and values
Note
Item numbers Item numbers Choose
Item PurRq Items numbers of purchase requisitions
10 Input value
Item of stock transfer resrv.
Item number of the stock transfer reservation
100 Input value
Save and choose green arrow to come back to Plant Parameters screen
32. Save the entries by choosing Save icon or by choosing Ctrl + S on your key board.
Result Consumption based planning / Materials requirement planning settings completed.
3.7.2 Activation of Material Requirement Planning
UseThe purpose of this activity is to activate Material Requirement Planning for plants.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Consumption-Based Planning Planning Activate Material Requirements Planning
Transaction Code OMDU
2. On the Activation screen, make the following entries
3. Choose Material Requirement Planning icon and you can see plants BP01, BP02, BP03 and BP0X under Plnt.
4. Activate Material requirement planning by selecting check boxes against each plant under Activate requirement planning.
5. Save the entries by choosing Save icon or Ctrl + S.
3.8 Tax on Goods Movement - India3.8.1 Basic Settings
3.8.1.1 Maintaining Excise Registrations
Use
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SAP Best Practices J05 – Materials Management: Configuration Guide As per the legal requirement every plant, which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to see how to maintain Excise Registrations.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Excise Registrations
Transaction Code SPRO
2. On the Excise Registrations: screen, make the following entries:
3. Choose New Entries icon for maintaining the new excise registrations.
Please note that Registration descriptions, numbers, address etc., are just indicative only. You need to input you actual registration details. To give demo the following dummy data is created which may not have any validity.
Field name Description User action and values Note
Excise Reg. Excise registration id
1
Reg. Description Title of registration ID
BP01 MFG PLANT EXCISE REGISTRATION
ECC No. ECC Number Enter ECC No. for example
ECC/1/1/2001
Excise Reg. No. Excise registration number
Enter for example
REG-10001
Excise Range Excise Range Enter for example
BANGALORE RANGE
Excise Division Excise Division Enter for example
BANGALORE DIVISION
Commissionerate Commissionerate Enter for example
KARNATAKA COMMISSIONARATE
Liable to AED Liability to Additional Excise Duty
Check the tick box If you are covered under AED only
Liable to SED Liability to Special Excise Duty
Check the tick box If you are covered under SED only
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Field name Description User action and values Note
Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only
Partial credit Partial credit Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD Indicator for NCCD applicability
Check this tick box
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
6. To maintain the entries for BP02 Depot Plant follow the steps mentioned above:
7. On the Excise Registrations: screen, make the following entries:
8. Choose New Entries icon for maintaining the new excise registrations
Field name Description User action and values Note
Excise Reg. Excise registration id
2
Reg. Description Title of registration ID
BP02 DEPOT PLANT EXCISE REGISTRATION
ECC No. ECC Number Enter ECC No. for example
ECC/1/2/2001
Excise Reg. No. Excise registration number
Enter for example
REG-20001
Excise Range Excise Range Enter for example
MUMBAI RANGE
Excise Division Excise Division Enter for example
MUMBAI DIVISION
Commissionerate Commissionerate Enter for example
MAHARASTRA COMMISSIONARATE
Liable to AED Liability to Additional Excise Duty
Check the tick box If you are covered under AED only
Liable to SED Liability to Special Excise Duty
Check the tick box If you are covered under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only
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Field name Description User action and values Note
Partial credit Partial credit Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD Indicator for NCCD applicability
Check this tick box
9. Choose Enter complete the entries
10. Save the entries by choosing Save icon or Ctrl + S.
11. To maintain the entries for BP03 Plant follow the steps mentioned above:
12. On the Excise Registrations: screen, make the following entries:
13. Choose New Entries icon for maintaining the new excise registrations
Field name Description User action and values Note
Excise Reg. Excise registration id
3
Reg. Description Title of registration ID
BP03 PLANT EXCISE REGISTRATION
ECC No. ECC Number Enter ECC No. for example
ECC/1/3/2001
Excise Reg. No. Excise registration number
Enter for example
REG-30001
Excise Range Excise Range Enter for example
BANGALORE RANGE
Excise Division Excise Division Enter for example
BANGALORE DIVISION
Commissionerate Commissionerate Enter for example
KARNATAKA COMMISSIONARATE
Liable to AED Liability to Additional Excise Duty
Check the tick box If you are covered under AED only
Liable to SED Liability to Special Excise Duty
Check the tick box If you are covered under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only
Partial credit Partial credit Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
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Field name Description User action and values Note
Indicator NCCD Indicator for NCCD applicability
Check this tick box
14. Choose Enter complete the entries
15. Save the entries by choosing Save icon or Ctrl + S.
16. To maintain the entries for BP0X Plant follow the steps mentioned above:
17. On the Excise Registrations: screen, make the following entries:
18. Choosing New Entries icon for maintaining the new excise registrations
Field name Description User action and values Note
Excise Reg. Excise registration id
5
Reg. Description Title of registration ID
BP0X PLANT EXCISE REGISTRATION
ECC No. ECC Number Enter ECC No. for example
ECC/1/5/2001
Excise Reg. No. Excise registration number
Enter for example
REG-50001
Excise Range Excise Range Enter for example
BANGALORE RANGE
Excise Division Excise Division Enter for example
BANGALORE DIVISION
Commissionerate Commissionerate Enter for example
KARNATAKA COMMISSIONARATE
Liable to AED Liability to Additional Excise Duty
Check the tick box If you are covered under AED only
Liable to SED Liability to Special Excise Duty
Check the tick box If you are covered under SED only
Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only
Partial credit Partial credit Check the tick box
No of items in Excise Invoice
Number of items in Excise Invoice
2
Indicator NCCD Indicator for NCCD applicability
Check this tick box
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SAP Best Practices J05 – Materials Management: Configuration Guide 19. Choose Enter complete the entries
20. Save the entries by choosing Save icon or choose Ctrl + S.
Result Data was saved.
3.8.1.2 Maintaining Company Code Settings for Taxes
UseIn this IMG setting you are going to maintain Company Code BP01 for purchase taxes.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movement India Basic Settings Maintain Company Code Settings
Transaction Code SPRO
2. On the screen Company Code Settings: choose New Entries icon and maintain the following entries:
Field name Description User action and values
Note
Company Code Company code BP01 Input value
CENVAT Doc. Type CENVAT Document type
SA Input value
Utl FI Doc Type Utilization document type
SA Input value
Debit Acc Override Debit account Tick the check box Tick
Aut ad ind Automatic adjustment indicator
Tick the check box Tick
Imm. Credit on capital goods
Immediate credit on capital goods
Tick the check box Tick
First month First month of financial year
April Select
Exc Sel Days Due days for excise invoice
30 Input value
No. Exc Inv Sel No of excise invoices selection
10 Input value
EI Sel. Proc. Excise invoice selection process
FIFO Select
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Field name Description User action and values
Note
Rounding duty on procurement
Rounding duty on procurement
Tick the check box Tick
Rounding duty on removal
Rounding duty on removal
Tick the check box Tick
Exch. rate type for CVD
Exchange rate type for CVD
M Input
Exchange rate type for exports
Exchange rate type for exports
M Input
CVD account CVD GL account 14810000
3. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your key board.
4. To add another company code, please repeat the above step again.
5. On the screen Company Code Settings: choose New Entries icon and maintain the following entries:
Field name Description User action and values
Note
Company Code Company code BP0X Input value
CENVAT Doc. Type CENVAT Document type
SA Input value
Utl FI Doc Type Utilization document type
SA Input value
Debit Acc Override Debit account Tick the check box Tick
Aut ad ind Automatic adjustment indicator
Tick the check box Tick
Imm. Credit on capital goods
Immediate credit on capital goods
Tick the check box Tick
First month First month of financial year
April Select
Exc Sel Days Due days for excise invoice
30 Input value
No. Exc Inv Sel No of excise invoices selection
10 Input value
EI Sel. Proc. Excise invoice selection process
FIFO Select
Rounding duty on procurement
Rounding duty on procurement
Tick the check box Tick
Rounding duty on removal
Rounding duty on removal
Tick the check box Tick
Exch. rate type for CVD
Exchange rate type for CVD
M Input
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Field name Description User action and values
Note
Exchange rate type for exports
Exchange rate type for exports
M Input
CVD account CVD GL account 14810000
6. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your key board.
Result Company code is maintained for taxation.
3.8.1.3 Maintaining Plant Settings for Excise Information
UseAs per the legal requirement every plant which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to maintain Excise Information for plants.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Plant Settings
Transaction Code SPRO
2. On the Plant Settings: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for BP01
Plant Plant code BP01
Depot Depot Leave it blank Do not check as BP01 is mfg plant.
Exc. Reg. Excise Registration id
1
GRs per EI Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Entries for BP02
Plant Plant code BP02
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Field name Description User action and values Note
Depot Depot Check the box Check as BP02 is a Depot plant.
Exc. Reg. Excise Registration id
2
GRs per EI Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Entries for BP03
Plant Plant code BP03
Depot Depot Leave it blank Do not check as BP03 is mfg plant.
Exc. Reg. Excise Registration id
3
GRs per EI Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
Entries for BP0X
Plant Plant code BP0X
Depot Depot Leave it blank Do not check as BP0X is mfg plant.
Exc. Reg. Excise Registration id
5
GRs per EI Goods Receipts per each Excise Invoice
Select Multiple Goods Receipts, Single Credits from drop down list
4. Choose Enter to finish the entries.
5. Save the entries by choosing Save icon or by choosing Ctrl + S.
ResultData was saved.
3.8.1.4 Maintaining Excise Groups
UseAs per the legal requirement in India each Excise Group has to have one set of books. In this step you are going to configure the Excise Groups for both the plants.
Procedure
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SAP Best Practices J05 – Materials Management: Configuration Guide 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Excise Groups
Transaction Code SPRO
2. On the Excise Groups: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for BP01
Excise Group Excise Group 10
Plant Plant code BP01
Description Description of group
BP01 MFG PLANT EXCISE GROUP
Excise Reg. Excise Registration no.
01
No. of GR per EI Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challan quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption Consumption entry in registers
Check this tick box
Depot indicator Depot indicator Do not check tick box
Folio number Folio numbers Do not check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not check tick box
EI Capture Excise Invoice capturing
Check tick box
Post EI in MIGO Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
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Field name Description User action and values Note
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
4. Choose Enter to finish the entries.
5. Save the entries by choosing Save icon or by choosing Ctrl + S.
6. To maintain the Excise Group for Internal subcontracting of BP01 plant, please repeat the steps mentioned above.
7. On the Excise Groups: screen, make the following entries:
8. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for BP02
Excise Group Excise Group 11
Plant Plant code BP01
Description Description of group
INTERNAL SUBCONTRACTING EXCISE GROUP FOR BP01 PLANT
Excise Reg. Excise Registration no.
1
No. of GR per EI Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption Consumption entry in registers
Check this tick box
Depot indicator Depot indicator Do not Check tick box
Folio number Folio numbers Do not Check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not Check tick box
EI Capture Excise Invoice capturing
Check tick box
Post EI in MIGO Post excise invoice in MIGO
Check tick box
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Field name Description User action and values Note
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
9. Choose Enter to finish the entries.
10. Save the entries by choosing Save icon or by choosing Ctrl + S.
11. To maintain the Excise Group for BP02 depot plant, please repeat the steps mentioned above.
12. On the Excise Groups: screen, make the following entries:
13. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for BP02
Excise Group Excise Group 20
Plant Plant code BP02
Description Description of group
BP02 DEPOT PLANT EXCISE GROUP
Excise Reg. Excise Registration no.
2
No. of GR per EI Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption Consumption entry in registers
Check this tick box
Depot indicator Depot indicator Check tick box
Folio number Folio numbers Check tick box
Depot Excise Invoice
Depot Excise Invoice
Check tick box
EI Capture Excise Invoice capturing
Check tick box
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Field name Description User action and values Note
Post EI in MIGO Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
14. Choose Enter to finish the entries.
15. Save the entries by choosing Save icon or by choosing Ctrl + S.
16. To maintain the Excise Group for BP03 plant, please repeat the steps mentioned above.
17. On the Excise Groups: screen, make the following entries:
18. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for BP02
Excise Group Excise Group 30
Plant Plant code BP03
Description Description of group
BP03 REG. WARE HOUSE PLANT EXCISE GROUP
Excise Reg. Excise Registration no.
3
No. of GR per EI Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption Consumption entry in registers
Check this tick box
Depot indicator Depot indicator Do not Check tick box
Folio number Folio numbers Do not Check tick box
Depot Excise Invoice
Depot Excise Invoice
Do not Check tick box
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Field name Description User action and values Note
EI Capture Excise Invoice capturing
Check tick box
Post EI in MIGO Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
19. Choose Enter to finish the entries.
20. Save the entries by choosing Save icon or by choosing Ctrl + S.
21. To maintain the Excise Group for BP0X plant, please repeat the steps mentioned above.
22. On the Excise Groups: screen, make the following entries:
23. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Entries for BP02
Excise Group Excise Group X0
Plant Plant code BP0X
Description Description of group
BP0X INTER COMPANY PLANT EXCISE GROUP
Excise Reg. Excise Registration no.
5
No. of GR per EI Number of goods receipts per excise invoice
Multiple Goods Receipts, Single Credits
Default Challan Qty in GR
Default challana quantity in goods receipt
Tick this check box
Excise inv during Billing
Excise Invoice during billing
Do not tick Leave blank
Create and post Inv single step
Crete and post Invoice in a single step
Tick the box
Consumption Consumption entry in registers
Check this tick box
Depot indicator Depot indicator Do not Check tick box
Folio number Folio numbers Do not Check tick box
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Field name Description User action and values Note
Depot Excise Invoice
Depot Excise Invoice
Do not Check tick box
EI Capture Excise Invoice capturing
Check tick box
Post EI in MIGO Post excise invoice in MIGO
Check tick box
Duty different at GR
Duty different at GR
Check tick box
EI create/RG23D selection
Excise Invoice creation for RG23D register
Check tick box
Update RG1 at MIGO
Update RG1 register at MIGO
Check tick box
24. Choose Enter to finish the entries.
25. Save the entries by choosing Save icon or by choosing Ctrl + S.
ResultData was saved.
3.8.1.5 Maintaining Series Groups
UseIn this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Series Groups
Transaction Code SPRO
2. On the Excise Document Series: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Series Grp Series group 11
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Field name Description User action and values Note
Series Des Description of series group
BP01 MFG PLANT DOMESTIC SERIES GROUP
Exc. Reg. Excise Registration
1
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
Series Grp Series group 12
Series Des Description of series group
INTERNAL SC SERIES GROUP FOR BP01
Exc. Reg. Excise Registration
1
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Address Address Address =1
Other fields leave blank
Series Grp Series group 13
Series Des Description of series group
SUBCONTRACT CHALLAN SERIES GROUP BP01
Exc. Reg. Excise Registration
1
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
Series Grp Series group 15
Series Des Description of series group
BP01 MFG PLANT EXPORT SERIES GROUP
Exc. Reg. Excise Registration
1
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
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Field name Description User action and values Note
Series Grp Series group 21
Series Des Description of series group
BP02 DEPOT PLANT SERIES GROUP
Exc. Reg. Excise Registration
2
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
Series Grp Series group 31
Series Des Description of series group
BP03 REG.WARE HOUSE PLANT SERIES GROUP
Exc. Reg. Excise Registration
3
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
Series Grp Series group X1
Series Des Description of series group
BP0X INTERCOMPANY PLANT SERIES GROUP
Exc. Reg. Excise Registration
5
No utilization No utilization Do not check tick box
Imm. Util. Immediate utilization
Do not check tick box
Other fields leave blank
4. Choose Enter to finish the entries.
5. Save the entries by choosing Save icon or by choosing Ctrl + S.
ResultData was saved.
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3.8.2 Determination of Excise Duty
3.8.2.1 Maintaining Excise Defaults
UseIn this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Maintain Excise Defaults
Transaction Code SPRO
2. On the Tax Default Information: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Tax proc. Tax procedure TAXINN
CVD Cond. CVD condition type
JCV1
Exp tax cd Expected Tax code
Tax jur.cd Tax jurisdiction code
A/P BED Cond A/P BED condition type
A/P SED cond A/P SED Condition type
A/P AED cond A/P AED condition type
A/R BED cond A/R BED condition type
A/R SED cond A/R SED condition type
A/R AED cond A/R AED condition type
A/R CESS cond A/R CESS condition type
BED perc BED percentage condition type
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Field name Description User action and values Note
AED perc AED percentage condition type
SED perc SED percentage condition type
Cess per CESS percentage condition type
NCCD AP NCCD Condition type AP
NCCD AR NCCD Condition type AR
JNED
NCCD Perc NCCD Percentage
ECS AP Education Cess condition type AP
ECS AR Education Cess condition type AR
ECS Perc Education Cess condition type percentage
ECS Cond. Education Cess condition type AP Imports
JECV
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
3.8.2.2 Assignment of Tax Code to Company Codes
UseThe purpose of this activity is assigning the tax code for purchasing documents to the company codes where it will be used. This activity is done if you use condition-based excise determination.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-Based Excise Determination Assign Tax Code to Company
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Codes
Transaction Code SPRO
2. On the Change view “Tax Codes for Excise Duties Using Condition Techniques”: screen, make the following entries.
3. Choose New Entries icon and input BP01 and BP0X under Company Code and input V0 tax code beside company codes or under Tax Code.
4. Enter to continue and save the entries by choosing Save icon or Ctrl + S.
3.8.2.3 Classifying Condition Types
UseIn this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-Based Excise Determination Classify Condition Types
Transaction Code SPRO
2. As a default SAP will offer the following settings, please do not change the original settings.
Procedure Condition Type Condition NameJINDEP JCEP A/R Cess PercentageJINDEP JCET A/R Cess totalJINDEP JEAP A/R AED PercentageJINDEP JEAT A/R AED totalJINDEP JESP A/R SED PercentageJINDEP JEST A/R SED totalJINDEP JEXP A/R BED PercentageJINDEP JEXT A/R BED totalJINEXP JCEP A/R Cess PercentageJINEXP JCET A/R Cess totalJINEXP JEAP A/R AED PercentageJINEXP JEAT A/R AED totalJINEXP JESP A/R SED PercentageJINEXP JEST A/R SED totalJINEXP JEXP A/R BED PercentageJINEXP JEXT A/R BED total
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JINFAC JCEP A/R Cess PercentageJINFAC JCET A/R Cess totalJINFAC JEAP A/R AED PercentageJINFAC JEAT A/R AED totalJINFAC JESP A/R SED PercentageJINFAC JEST A/R SED totalJINFAC JEXP A/R BED PercentageJINFAC JEXT A/R BED totalJINSTO JCEP A/R Cess PercentageJINSTO JCET A/R Cess totalJINSTO JEAP A/R AED PercentageJINSTO JEAT A/R AED totalJINSTO JESP A/R SED PercentageJINSTO JEST A/R SED totalJINSTO JEXP A/R BED PercentageJINSTO JEXT A/R BED totalTAXINJ JAIP AED Inventory PercentageTAXINJ JAIQ AED Inventory Quantity BasedTAXINJ JAOP AED Set Off condition PercentageTAXINJ JAOQ AED Set Off condition Quantity BasedTAXINJ JAX1 AED Set Off condition TotalTAXINJ JAX2 AED Inventory TotalTAXINJ JIPC A/P Central Sales taxTAXINJ JIPL A/P Local Sales taxTAXINJ JIPS A/P ST setoffTAXINJ JMIP BED Inventory PercentageTAXINJ JMIQ BED Inventory Quantity BasedTAXINJ JMOP BED Set Off condition PercentageTAXINJ JMOQ BED Set Off condition Quantity basedTAXINJ JMX1 BED Set Off condition TotalTAXINJ JMX2 BED Inventory TotalTAXINJ JSIP SED Inventory PercentageTAXINJ JSIQ SED Inventory Quantity BasedTAXINJ JSOP SED Set Off Condition PercentageTAXINJ JSOQ SED Set Off Condition Quantity BasedTAXINJ JSX1 SED Set Off Condition TotalTAXINJ JSX2 SED Inventory TotalTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory TotalTAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoff
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TAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total
3. Apart from above default settings you need to take the following setting by choosing New Entries icon. After completing entries choose Save to save entries.Procedure Condition Type Condition NameTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory TotalTAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoffTAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total
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3.8.2.4 Maintaining Excise Accounts per Excise Transactions
UseIn this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use sub transaction types, Enter the accounts for each sub transaction type as well.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify Excise Accounts per Excise Transaction
Transaction Code SPRO
3. On the Transaction Code Vs Accounts: screen, make the following entries:
4. Choose New Entries icon for maintaining the new entries. As a default some entries already maintained. Do not disturb them; maintain entries as per the following table.
Excise TT Sub Transaction
D C Indicator
Account name
Excise Transaction
Type
Sub Transaction
Debit / Credit
Indicator
Account name
57CM Credit CENVAT clearing account57CM Debit RG 23 BED account57CM Debit RG 23 ECS Account57CM Debit RG 23 NCCD account57FC Credit PLA BED account57FC Credit PLA ECS Account57FC Credit PLA NCCD account57FC Credit RG 23 BED account57FC Credit RG 23 ECS Account57FC Credit RG 23 NCCD account57FC Debit CENVAT clearing account57FC 01 Credit PLA BED account57FC 01 Credit PLA ECS Account57FC 01 Credit PLA NCCD account57FC 01 Credit RG 23 BED account57FC 01 Credit RG 23 ECS Account57FC 01 Credit RG 23 NCCD account57FC 01 Debit CENVAT clearing account57NR Credit CENVAT clearing account57NR Credit PLA BED account57NR Credit PLA ECS Account57NR Credit PLA NCCD account57NR Credit RG 23 BED account57NR Credit RG 23 ECS Account
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57NR Credit RG 23 NCCD account57NR Debit CENVAT reversal account57NR 01 Credit CENVAT clearing account57NR 01 Credit PLA BED account57NR 01 Credit PLA ECS Account57NR 01 Credit PLA NCCD account57NR 01 Credit RG 23 BED account57NR 01 Credit RG 23 ECS Account57NR 01 Credit RG 23 NCCD account57NR 01 Debit CENVAT reversal accountARE1 Credit CENVAT clearing accountARE1 Credit PLA BED accountARE1 Credit PLA ECS AccountARE1 Credit PLA NCCD accountARE1 Credit RG 23 BED accountARE1 Credit RG 23 ECS AccountARE1 Credit RG 23 NCCD accountARE1 Debit CENVAT reversal accountARE3 Credit CENVAT clearing accountARE3 Credit PLA BED accountARE3 Credit PLA ECS AccountARE3 Credit PLA NCCD accountARE3 Credit RG 23 BED accountARE3 Credit RG 23 ECS AccountARE3 Credit RG 23 NCCD accountARE3 Debit CENVAT reversal accountCAPE Credit CENVAT on hold accountCAPE Debit CENVAT on hold accountCAPE Debit RG 23 AED accountCAPE Debit RG 23 BED accountCAPE Debit RG 23 ECS AccountCAPE Debit RG 23 NCCD accountCAPE Debit RG 23 SED accountCEIV Credit CENVAT suspense accountCEIV Debit PLA AED accountCEIV Debit PLA BED accountCEIV Debit PLA ECS AccountCEIV Debit PLA NCCD accountCEIV Debit PLA SED accountCEIV Debit RG 23 AED accountCEIV Debit RG 23 BED accountCEIV Debit RG 23 ECS AccountCEIV Debit RG 23 NCCD accountCEIV Debit RG 23 SED accountDIEX Credit CENVAT clearing accountDIEX Debit RG 23 AED accountDIEX Debit RG 23 BED accountDIEX Debit RG 23 ECS AccountDIEX Debit RG 23 NCCD accountDIEX Debit RG 23 SED account
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DIEX OH Credit CENVAT clearing accountDIEX OH Debit CENVAT on hold accountDIEX OH Debit RG 23 AED accountDIEX OH Debit RG 23 BED accountDIEX OH Debit RG 23 ECS AccountDIEX OH Debit RG 23 NCCD accountDIEX OH Debit RG 23 SED accountDLFC Credit PLA AED accountDLFC Credit PLA BED accountDLFC Credit PLA cess accountDLFC Credit PLA ECS AccountDLFC Credit PLA NCCD accountDLFC Credit PLA SED accountDLFC Credit RG 23 AED accountDLFC Credit RG 23 BED accountDLFC Credit RG 23 ECS AccountDLFC Credit RG 23 NCCD accountDLFC Credit RG 23 SED accountDLFC Debit CENVAT suspense accountEWPO Credit CENVAT clearing accountEWPO Debit RG 23 AED accountEWPO Debit RG 23 BED accountEWPO Debit RG 23 ECS AccountEWPO Debit RG 23 NCCD accountEWPO Debit RG 23 SED accountEWPO 10 Credit CENVAT clearing accountEWPO 10 Debit RG 23 AED accountEWPO 10 Debit RG 23 BED accountEWPO 10 Debit RG 23 ECS AccountEWPO 10 Debit RG 23 NCCD accountEWPO 10 Debit RG 23 SED accountGRPO Credit CENVAT clearing accountGRPO Debit CENVAT on hold accountGRPO Debit RG 23 AED accountGRPO Debit RG 23 BED accountGRPO Debit RG 23 ECS AccountGRPO Debit RG 23 NCCD accountGRPO Debit RG 23 SED accountGRPO 30 Credit CENVAT clearing accountGRPO 30 Debit CENVAT on hold accountGRPO 30 Debit RG 23 AED accountGRPO 30 Debit RG 23 BED accountGRPO 30 Debit RG 23 ECS AccountGRPO 30 Debit RG 23 NCCD accountGRPO 30 Debit RG 23 SED accountMRDY Credit PLA AED accountMRDY Credit PLA BED accountMRDY Credit PLA cess accountMRDY Credit PLA ECS AccountMRDY Credit PLA NCCD account
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MRDY Credit PLA SED accountMRDY Credit RG 23 AED accountMRDY Credit RG 23 BED accountMRDY Credit RG 23 ECS AccountMRDY Credit RG 23 NCCD accountMRDY Credit RG 23 SED accountMRDY Debit CENVAT clearing accountMRRD Credit PLA AED accountMRRD Credit PLA BED accountMRRD Credit PLA cess accountMRRD Credit PLA ECS AccountMRRD Credit PLA NCCD accountMRRD Credit PLA SED accountMRRD Credit RG 23 AED accountMRRD Credit RG 23 BED accountMRRD Credit RG 23 ECS AccountMRRD Credit RG 23 NCCD accountMRRD Credit RG 23 SED accountMRRD Debit CENVAT clearing accountMRWO Credit PLA AED accountMRWO Credit PLA BED accountMRWO Credit PLA cess accountMRWO Credit PLA ECS AccountMRWO Credit PLA NCCD accountMRWO Credit PLA SED accountMRWO Credit RG 23 AED accountMRWO Credit RG 23 BED accountMRWO Credit RG 23 ECS AccountMRWO Credit RG 23 NCCD accountMRWO Credit RG 23 SED accountMRWO Debit CENVAT clearing accountOTHR Credit PLA AED accountOTHR Credit PLA BED accountOTHR Credit PLA cess accountOTHR Credit PLA ECS AccountOTHR Credit PLA NCCD accountOTHR Credit PLA SED accountOTHR Credit RG 23 AED accountOTHR Credit RG 23 BED accountOTHR Credit RG 23 ECS AccountOTHR Credit RG 23 NCCD accountOTHR Credit RG 23 SED accountOTHR Debit CENVAT suspense accountOTHR 10 Credit PLA AED accountOTHR 10 Credit PLA BED accountOTHR 10 Credit PLA cess accountOTHR 10 Credit PLA ECS AccountOTHR 10 Credit PLA NCCD accountOTHR 10 Credit PLA SED accountOTHR 10 Credit RG 23 AED account
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OTHR 10 Credit RG 23 BED accountOTHR 10 Credit RG 23 ECS AccountOTHR 10 Credit RG 23 NCCD accountOTHR 10 Credit RG 23 SED accountOTHR 10 Debit CENVAT suspense accountOTHR 30 Credit PLA AED accountOTHR 30 Credit PLA BED accountOTHR 30 Credit PLA cess accountOTHR 30 Credit PLA ECS AccountOTHR 30 Credit PLA NCCD accountOTHR 30 Credit PLA SED accountOTHR 30 Credit RG 23 AED accountOTHR 30 Credit RG 23 BED accountOTHR 30 Credit RG 23 ECS AccountOTHR 30 Credit RG 23 NCCD accountOTHR 30 Credit RG 23 SED accountOTHR 30 Debit CENVAT suspense accountTR6C Credit PLA on hold accountTR6C Debit PLA AED accountTR6C Debit PLA BED accountTR6C Debit PLA cess accountTR6C Debit PLA ECS AccountTR6C Debit PLA NCCD accountTR6C Debit PLA SED accountUTLZ Credit PLA AED accountUTLZ Credit PLA BED accountUTLZ Credit PLA cess accountUTLZ Credit PLA ECS AccountUTLZ Credit PLA NCCD accountUTLZ Credit PLA SED accountUTLZ Credit RG 23 AED accountUTLZ Credit RG 23 BED accountUTLZ Credit RG 23 ECS AccountUTLZ Credit RG 23 NCCD accountUTLZ Credit RG 23 SED accountUTLZ Debit CENVAT clearing account
Out off above table the following SAP Standard settings are already maintained in system. Please do not disturb any standard settings.
ETT Sub TrnTyp DC ind Acct nameExcise Transaction Type
Sub Transaction
Debit / Credit Indicator
Account name
57CM Credit CENVAT Clearing account57CM Debit RG 23 BED Account57FC Credit PLA BED Account57FC Credit RG 23 BED Account
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57FC Debit CENVAT Clearing account57FC Credit PLA BED Account57FC Credit RG 23 BED Account57FC Debit CENVAT Clearing account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal Account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal AccountARE1 Credit CENVAT Clearing accountARE1 Credit PLA BED AccountARE1 Credit RG 23 BED AccountARE1 Debit CENVAT Reversal AccountARE3 Credit CENVAT Clearing accountARE3 Credit PLA BED AccountARE3 Credit RG 23 BED AccountARE3 Debit CENVAT Reversal AccountCAPE Credit CENVAT on hold AccountCAPE Debit CENVAT on hold AccountCAPE Debit RG 23 AED AccountCAPE Debit RG 23 BED AccountCAPE Debit RG 23 SED AccountCEIV Credit CENVAT Suspense AccountCEIV Debit PLA AED AccountCEIV Debit PLA BED AccountCEIV Debit PLA SED AccountCEIV Debit RG 23 AED AccountCEIV Debit RG 23 BED AccountCEIV Debit RG 23 SED AccountDIEX Credit CENVAT Clearing accountDIEX Debit RG 23 AED AccountDIEX Debit RG 23 BED AccountDIEX Debit RG 23 SED AccountDLFC Credit PLA AED AccountDLFC Credit PLA BED AccountDLFC Credit PLA Cess AccountDLFC Credit PLA SED AccountDLFC Credit RG 23 AED AccountDLFC Credit RG 23 BED AccountDLFC Credit RG 23 SED AccountDLFC Debit CENVAT Suspense AccountEWPO Credit CENVAT Clearing accountEWPO Debit RG 23 AED AccountEWPO Debit RG 23 BED AccountEWPO Debit RG 23 SED AccountGRPO Credit CENVAT Clearing accountGRPO Debit CENVAT on hold Account
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GRPO Debit RG 23 AED AccountGRPO Debit RG 23 BED AccountGRPO Debit RG 23 SED AccountMRDY Credit PLA AED AccountMRDY Credit PLA BED AccountMRDY Credit PLA Cess AccountMRDY Credit PLA SED AccountMRDY Credit RG 23 AED AccountMRDY Credit RG 23 BED AccountMRDY Credit RG 23 SED AccountMRDY Debit CENVAT Clearing accountMRRD Credit PLA AED AccountMRRD Credit PLA BED AccountMRRD Credit PLA Cess AccountMRRD Credit PLA SED AccountMRRD Credit RG 23 AED AccountMRRD Credit RG 23 BED AccountMRRD Credit RG 23 SED AccountMRRD Debit CENVAT Clearing accountMRWO Credit PLA AED AccountMRWO Credit PLA BED AccountMRWO Credit PLA Cess AccountMRWO Credit PLA SED AccountMRWO Credit RG 23 AED AccountMRWO Credit RG 23 BED AccountMRWO Credit RG 23 SED AccountMRWO Debit CENVAT Clearing accountOTHR Credit PLA AED AccountOTHR Credit PLA BED AccountOTHR Credit PLA Cess AccountOTHR Credit PLA SED AccountOTHR Credit RG 23 AED AccountOTHR Credit RG 23 BED AccountOTHR Credit RG 23 SED AccountOTHR Debit CENVAT Suspense AccountTR6C Credit PLA on hold AccountTR6C Debit PLA AED AccountTR6C Debit PLA BED AccountTR6C Debit PLA Cess AccountTR6C Debit PLA SED AccountUTLZ Credit PLA AED AccountUTLZ Credit PLA BED AccountUTLZ Credit PLA Cess AccountUTLZ Credit PLA SED AccountUTLZ Credit RG 23 AED AccountUTLZ Credit RG 23 BED AccountUTLZ Credit RG 23 SED AccountUTLZ Debit CENVAT Clearing account
5. Choose Enter complete the entries
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SAP Best Practices J05 – Materials Management: Configuration Guide 6. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
3.8.2.5 Assigning G/L Accounts to Excise Transaction Types
UseIn this IMG activity, you assign the excise and CENVAT accounts to G/L accounts to Excise Transaction Types.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify G/L Accounts per Excise Transaction
Transaction Code SPRO
2. On the Excise Account Assignment Table: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries as per the following table.
S.No Excise Gp
ETT CoCd Sub TrnTyp ChAc RG23A BED
RG23A AED
RG23A SED
S.No Excise Group
Excise Transaction type
Company Code
Sub Transaction Type
Chart of Account
RG23A BED
RG23A AED
RG23A SED
1 10 57FC BP01 01 CAIN 24820000 24840000 248400002 10 57NR BP01 01 CAIN 24820000 24840000 248400003 10 ARE1 BP01 CAIN 24820000 24840000 248400004 10 ARE3 BP01 CAIN 24820000 24840000 248400005 10 CAPE BP01 CAIN 24820000 24840000 248400006 10 CEIV BP01 CAIN 24820000 24840000 248400007 10 DIEX BP01 CAIN 24820000 24840000 248400008 10 DIEX BP01 OH CAIN 24820000 24840000 248400009 10 DLFC BP01 CAIN 13113910 13113910 13113910
10 10 EWPO BP01 CAIN 24820000 24840000 2484000011 10 EWPO BP01 10 CAIN 24820000 24840000 2484000012 10 GRPO BP01 CAIN 24820000 24840000 2484000013 10 GRPO BP01 30 CAIN 24820000 24840000 2484000014 10 MRDY BP01 CAIN 24820000 24840000 2484000015 10 MRRD BP01 CAIN 24820000 24840000 2484000016 10 MRWO BP01 CAIN 24820000 24840000 2484000017 10 OTHR BP01 CAIN 40011000 40011000 4001100018 10 OTHR BP01 10 CAIN 24820000 24840000 2484000019 10 TR6C BP01 CAIN 24820000 24840000 2484000020 10 UTLZ BP01 CAIN 40011000 40011000 4001100021 11 CAPE BP01 CAIN 24820000 24840000 24840000
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22 11 DIEX BP01 CAIN 24820000 24840000 2484000023 11 DLFC BP01 CAIN 13113910 13113910 1311391024 11 EWPO BP01 CAIN 24820000 24840000 2484000025 11 GRPO BP01 CAIN 24820000 24840000 2484000026 11 MRDY BP01 CAIN 24820000 24840000 2484000027 11 MRWO BP01 CAIN 24820000 24840000 2484000028 11 OTHR BP01 CAIN 40011000 40011000 4001100029 11 TR6C BP01 CAIN 24820000 24840000 2484000030 11 UTLZ BP01 CAIN 40011000 40011000 4001100031 30 57FC BP01 01 CAIN 24820000 24840000 2484000032 30 57NR BP01 01 CAIN 24820000 24840000 2484000033 30 ARE1 BP01 CAIN 24820000 24840000 2484000034 30 ARE3 BP01 CAIN 24820000 24840000 2484000035 30 CAPE BP01 CAIN 24820000 24840000 2484000036 30 CEIV BP01 CAIN 24820000 24840000 2484000037 30 DIEX BP01 CAIN 24820000 24840000 2484000038 30 DLFC BP01 CAIN 13113910 13113910 1311391039 30 EWPO BP01 CAIN 24820000 24840000 2484000040 30 GRPO BP01 CAIN 24820000 24840000 2484000041 30 GRPO BP01 30 CAIN 24820000 24840000 2484000042 30 MRDY BP01 CAIN 24820000 24840000 2484000043 30 MRRD BP01 CAIN 24820000 24840000 2484000044 30 MRWO BP01 CAIN 24820000 24840000 2484000045 30 OTHR BP01 CAIN 40011000 40011000 4001100046 30 OTHR BP01 30 CAIN 24820000 24840000 2484000047 30 TR6C BP01 CAIN 24820000 24840000 2484000048 30 UTLZ BP01 CAIN 40011000 40011000 4001100049 X0 57FC BP0X 01 CAIN 24820000 24840000 2484000050 X0 57NR BP0X 01 CAIN 24820000 24840000 2484000051 X0 ARE1 BP0X CAIN 24820000 24840000 2484000052 X0 ARE3 BP0X CAIN 24820000 24840000 2484000053 X0 CAPE BP0X CAIN 24820000 24840000 2484000054 X0 CEIV BP0X CAIN 24820000 24840000 2484000055 X0 DIEX BP0X CAIN 24820000 24840000 2484000056 X0 DLFC BP0X CAIN 13113910 13113910 1311391057 X0 EWPO BP0X CAIN 24820000 24840000 2484000058 X0 GRPO BP0X CAIN 24820000 24840000 2484000059 X0 MRDY BP0X CAIN 24820000 24840000 2484000060 X0 MRRD BP0X CAIN 24820000 24840000 2484000061 X0 MRWO BP0X CAIN 24820000 24840000 2484000062 X0 OTHR BP0X CAIN 40011000 40011000 4001100063 X0 TR6C BP0X CAIN 24820000 24840000 2484000064 X0 UTLZ BP0X CAIN 40011000 40011000 40011000
S.No RG23C BED
RG23C AED RG23C SED
Offset Mod.Clear
PLA BED PLA AED PLA SED
S.No RG23C BED
RG23C AED RG23C SED
Offset Mod.Clear
PLA BED PLA AED PLA SED
1 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000002 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000003 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000004 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000005 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000006 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000007 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000008 24850000 24860000 24870000 24920000 24930000 24880000 24890000 24900000
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9 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000010 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000011 24850000 24860000 24870000 24920000 54000000 24880000 24890000 2490000012 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000013 24850000 24860000 24870000 24920000 13113910 24880000 24890000 2490000014 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000015 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000016 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000017 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000018 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000019 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000020 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000021 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000022 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000023 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000024 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000025 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000026 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000027 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000028 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000029 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000030 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000031 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000032 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000033 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000034 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000035 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000036 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000037 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000038 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000039 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000040 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000041 24850000 24860000 24870000 24920000 13113910 24880000 24890000 2490000042 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000043 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000044 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000045 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000046 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000047 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000048 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000049 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000050 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000051 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000052 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000053 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000054 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000055 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000056 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000057 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000058 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000059 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000060 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000061 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000062 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000063 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000064 24850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000
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S.No PLA CESS
CENVAT OH CENVAT sse
PLA On Hld Reversal G/L RG23AN
G/L RG23CN
S.No PLA CESS
CENVAT OH CENVAT sse
PLA On Hld Reversal G/L RG23ANCCD
G/L RG23CNCCD
1 24910000 24930000 13113910 24920000 13113930 24840100 248701002 24910000 24930000 13113910 24920000 13113930 24840100 248701003 24910000 24930000 13113910 24920000 13113930 24840100 248701004 24910000 24930000 13113910 24920000 13113930 24840100 248701005 24910000 24930000 13113910 24920000 13113930 24840100 248701006 24910000 24930000 13113910 24920000 13113930 24840100 248701007 24910000 24930000 13113910 24920000 13113930 24840100 248701008 24910000 24930000 13113910 24920000 13113930 24840100 248701009 24910000 24930000 54000000 24920000 13113930 13113910 13113910
10 24910000 24930000 13113910 24920000 13113930 24840100 2487010011 24910000 24930000 13113910 24920000 13113930 24840100 2487010012 24910000 24930000 13113910 24920000 13113930 24840100 2487010013 24910000 24930000 13113910 24920000 13113930 24840100 2487010014 24910000 24930000 13113910 24920000 13113930 24840100 2487010015 24910000 24930000 13113910 24920000 13113930 24840100 2487010016 24910000 24930000 13113910 24920000 13113930 24840100 2487010017 24910000 24930000 13113910 24920000 13113930 24840100 2487010018 24910000 24930000 13113910 24920000 13113930 24840100 2487010019 24910000 24930000 13113910 24920000 13113930 24840100 2487010020 24910000 24930000 13113910 24920000 13113930 24840100 2487010021 24910000 24930000 13113920 24920000 13113930 24840100 2487010022 24910000 24930000 13113920 24920000 13113930 24840100 2487010023 24910000 24930000 13113920 24920000 13113930 13113910 1311391024 24910000 24930000 13113920 24920000 13113930 24840100 2487010025 24910000 24930000 13113920 24920000 13113930 24840100 2487010026 24910000 24930000 13113920 24920000 13113930 24840100 2487010027 24910000 24930000 13113920 24920000 13113930 24840100 2487010028 24910000 24930000 13113920 24920000 13113930 24840100 2487010029 24910000 24930000 13113920 24920000 13113930 24840100 2487010030 24910000 24930000 13113920 24920000 13113930 24840100 2487010031 24910000 24930000 13113910 24920000 13113930 24840100 2487010032 24910000 24930000 13113910 24920000 13113930 24840100 2487010033 24910000 24930000 13113910 24920000 13113930 24840100 2487010034 24910000 24930000 13113910 24920000 13113930 24840100 2487010035 24910000 24930000 13113910 24920000 13113930 24840100 2487010036 24910000 24930000 13113910 24920000 13113930 24840100 2487010037 24910000 24930000 13113910 24920000 13113930 24840100 2487010038 24910000 24930000 54000000 24920000 13113930 13113910 1311391039 24910000 24930000 13113910 24920000 13113930 24840100 2487010040 24910000 24930000 13113910 24920000 13113930 24840100 2487010041 24910000 24930000 13113910 24920000 13113930 24840100 2487010042 24910000 24930000 13113910 24920000 13113930 24840100 2487010043 24910000 24930000 13113910 24920000 13113930 24840100 2487010044 24910000 24930000 13113910 24920000 13113930 24840100 2487010045 24910000 24930000 13113910 24920000 13113930 24840100 2487010046 24910000 24930000 13113910 24920000 13113930 24840100 2487010047 24910000 24930000 13113910 24920000 13113930 24840100 2487010048 24910000 24930000 13113910 24920000 13113930 24840100 2487010049 24910000 24930000 13113910 24920000 13113930 24840100 2487010050 24910000 24930000 13113910 24920000 13113930 24840100 24870100
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51 24910000 24930000 13113910 24920000 13113930 24840100 2487010052 24910000 24930000 13113910 24920000 13113930 24840100 2487010053 24910000 24930000 13113910 24920000 13113930 24840100 2487010054 24910000 24930000 13113910 24920000 13113930 24840100 2487010055 24910000 24930000 13113910 24920000 13113930 24840100 2487010056 24910000 24930000 54000000 24920000 13113930 13113910 1311391057 24910000 24930000 13113910 24920000 13113930 24840100 2487010058 24910000 24930000 13113910 24920000 13113930 24840100 2487010059 24910000 24930000 13113910 24920000 13113930 24840100 2487010060 24910000 24930000 13113910 24920000 13113930 24840100 2487010061 24910000 24930000 13113910 24920000 13113930 24840100 2487010062 24910000 24930000 13113910 24920000 13113930 24840100 2487010063 24910000 24930000 13113910 24920000 13113930 24840100 2487010064 24910000 24930000 13113910 24920000 13113930 24840100 24870100
S.No G/L PLANCC
G/L RG23AE G/L RG23CE
G/L PLAECS
S.No G/L PLANCCD
G/L RG23AECess
G/L RG23CECess
G/L PLAECess
1 24880100 24840200 24870200 248802002 24880100 24840200 24870200 248802003 24880100 24840200 24870200 248802004 24880100 24840200 24870200 248802005 24880100 24840200 24870200 248802006 24880100 24840200 24870200 248802007 24880100 24840200 24870200 248802008 24880100 24840200 24870200 248802009 13113910 13113910 13113910 13113910
10 24880100 24840200 24870200 2488020011 24880100 24840200 24870200 2488020012 24880100 24840200 24870200 2488020013 24880100 24840200 24870200 2488020014 24880100 24840200 24870200 2488020015 24880100 24840200 24870200 2488020016 24880100 24840200 24870200 2488020017 24880100 24840200 24870200 2488020018 24880100 24840200 24870200 2488020019 24880100 24840200 24870200 2488020020 24880100 24840200 24870200 2488020021 24880100 24840200 24870200 2488020022 24880100 24840200 24870200 2488020023 13113910 13113910 13113910 1311391024 24880100 24840200 24870200 2488020025 24880100 24840200 24870200 2488020026 24880100 24840200 24870200 2488020027 24880100 24840200 24870200 2488020028 24880100 24840200 24870200 2488020029 24880100 24840200 24870200 2488020030 24880100 24840200 24870200 2488020031 24880100 24840200 24870200 2488020032 24880100 24840200 24870200 2488020033 24880100 24840200 24870200 24880200
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34 24880100 24840200 24870200 2488020035 24880100 24840200 24870200 2488020036 24880100 24840200 24870200 2488020037 24880100 24840200 24870200 2488020038 13113910 13113910 13113910 1311391039 24880100 24840200 24870200 2488020040 24880100 24840200 24870200 2488020041 24880100 24840200 24870200 2488020042 24880100 24840200 24870200 2488020043 24880100 24840200 24870200 2488020044 24880100 24840200 24870200 2488020045 24880100 24840200 24870200 2488020046 24880100 24840200 24870200 2488020047 24880100 24840200 24870200 2488020048 24880100 24840200 24870200 2488020049 24880100 24840200 24870200 2488020050 24880100 24840200 24870200 2488020051 24880100 24840200 24870200 2488020052 24880100 24840200 24870200 2488020053 24880100 24840200 24870200 2488020054 24880100 24840200 24870200 2488020055 24880100 24840200 24870200 2488020056 13113910 13113910 13113910 1311391057 24880100 24840200 24870200 2488020058 24880100 24840200 24870200 2488020059 24880100 24840200 24870200 2488020060 24880100 24840200 24870200 2488020061 24880100 24840200 24870200 2488020062 24880100 24840200 24870200 2488020063 24880100 24840200 24870200 2488020064 24880100 24840200 24870200 24880200
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
3.8.3 Transactions: Incoming Excise Invoices
3.8.3.1 Selecting Fields
UseIn this IMG activity, you specify which fields you want in the Incoming Excise Invoices transaction. This setting comes as a default in Standard SAP.
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Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Select Fields
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:Modifiable field Field Name Input Req. Disp Hide HiLiDelete OK_NOT_OK X Additional data J_1IEXITEM-ADDLDATA4 X Additional data J_1IEXITEM-ADDLDATA3 X Additional data J_1IEXITEM-ADDLDATA2 X Additional data J_1IEXITEM-ADDLDATA1 X Additional data J_1IEXHEAD-ADDLDATA4 X Additional data J_1IEXHEAD-ADDLDATA3 X Additional data J_1IEXHEAD-ADDLDATA2 X Additional data J_1IEXHEAD-ADDLDATA1 X Additional value J_1IEXITEM-ADDLVAL2 X Additional value J_1IEXITEM-ADDLVAL1 X Additional value J_1IEXHEAD-ADDLVAL X Business Area J_1IEXHEAD-GSBER X ECC No. J_1IEXHEAD-EXCCD X Excise Division J_1IEXHEAD-EXCDI X Excise Range J_1IEXHEAD-EXCRG X Material Description J_1IEXITEM-MAKTX X Material Type J_1IEXITEM-CAPIND X Preprinted serial no. J_1IEXHEAD-PREPRN X Rejection code J_1IEXHEAD-REJ_CODE X Ship-from vendor J_1IEXHEAD-SHIPFROM X
3.8.3.2 Defining Processing Modes per Transaction
UseIn this IMG activity, you specify which processing modes are used in the various Incoming Excise Invoice transactions. This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define processing modes per Transaction
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Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Transaction Code Processing Mode ActiveJ1IA101 Capture Excise Invoice J1IA101 Change XJ1IA101 Display XJ1IA101 Post J1IA101 Cancel XJ1IA101 Update XJ1IA101 Reverse XJ1IA101 Create ARE-1 XJ1IA101 Create ARE-3 J1IA102 Capture Excise Invoice J1IA102 Change XJ1IA102 Display XJ1IA102 Post J1IA102 Cancel XJ1IA102 Update J1IA102 Reverse J1IA102 Create ARE-1 XJ1IA102 Create ARE-3 J1IA103 Capture Excise Invoice J1IA103 Change J1IA103 Display XJ1IA103 Post J1IA103 Cancel J1IA103 Update XJ1IA103 Reverse J1IA103 Create ARE-1 J1IA103 Create ARE-3 J1IA104 Capture Excise Invoice J1IA104 Change J1IA104 Display XJ1IA104 Post J1IA104 Cancel J1IA104 Update J1IA104 Reverse XJ1IA104 Create ARE-1 J1IA104 Create ARE-3 J1IA301 Capture Excise Invoice J1IA301 Change XJ1IA301 Display XJ1IA301 Post J1IA301 Cancel XJ1IA301 Update XJ1IA301 Reverse X
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J1IA301 Create ARE-1 J1IA301 Create ARE-3 XJ1IA302 Capture Excise Invoice J1IA302 Change XJ1IA302 Display XJ1IA302 Post J1IA302 Cancel XJ1IA302 Update J1IA302 Reverse J1IA302 Create ARE-1 J1IA302 Create ARE-3 XJ1IA303 Capture Excise Invoice J1IA303 Change J1IA303 Display XJ1IA303 Post J1IA303 Cancel J1IA303 Update XJ1IA303 Reverse J1IA303 Create ARE-1 J1IA303 Create ARE-3 J1IA304 Capture Excise Invoice J1IA304 Change J1IA304 Display XJ1IA304 Post J1IA304 Cancel J1IA304 Update J1IA304 Reverse XJ1IA304 Create ARE-1 J1IA304 Create ARE-3 J1IEX Capture Excise Invoice XJ1IEX Change XJ1IEX Display XJ1IEX Post XJ1IEX Cancel XJ1IEX Update J1IEX Reverse J1IEX Create ARE-1 J1IEX Create ARE-3 J1IEX_C Capture Excise Invoice XJ1IEX_C Change J1IEX_C Display XJ1IEX_C Post J1IEX_C Cancel J1IEX_C Update J1IEX_C Reverse J1IEX_C Create ARE-1 J1IEX_C Create ARE-3 J1IEX_P Capture Excise Invoice J1IEX_P Change XJ1IEX_P Display X
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J1IEX_P Post XJ1IEX_P Cancel XJ1IEX_P Update J1IEX_P Reverse J1IEX_P Create ARE-1 J1IEX_P Create ARE-3
3.8.3.3 Defining Reference Documents per Transaction
UseIn this IMG activity, you specify for each combination of transaction and processing mode which reference documents you want the users to be able to use.
This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define Reference Documents per Transaction
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Transaction Code Processing Mode Reference Document ActiveJ1IA101 Change Internal Excise Invoice J1IA101 Change Vendor Excise Invoice J1IA101 Change Outgoing Excise Invoice J1IA101 Change ARE1 Internal Document XJ1IA101 Change ARE1 Form XJ1IA101 Change ARE3 Internal Document J1IA101 Change ARE3 Form J1IA101 Display Internal Excise Invoice J1IA101 Display Vendor Excise Invoice J1IA101 Display Outgoing Excise Invoice J1IA101 Display ARE1 Internal Document XJ1IA101 Display ARE1 Form XJ1IA101 Display ARE3 Internal Document J1IA101 Display ARE3 Form J1IA101 Post Purchase Order J1IA101 Post Stock Transport Order J1IA101 Post Scheduling Agreement J1IA101 Post Contract J1IA101 Post Goods Receipt
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J1IA101 Post Without Purchase Order J1IA101 Post Internal Excise Invoice J1IA101 Post Vendor Excise Invoice J1IA101 Post Outgoing Excise Invoice J1IA101 Post ARE1 Internal Document J1IA101 Post ARE1 Form J1IA101 Post ARE3 Internal Document J1IA101 Post ARE3 Form J1IA101 Cancel Internal Excise Invoice J1IA101 Cancel Vendor Excise Invoice J1IA101 Cancel Outgoing Excise Invoice J1IA101 Cancel ARE1 Internal Document XJ1IA101 Cancel ARE1 Form J1IA101 Cancel ARE3 Internal Document J1IA101 Cancel ARE3 Form J1IA101 Update ARE1 Internal Document XJ1IA101 Update ARE1 Form XJ1IA101 Update ARE3 Internal Document J1IA101 Update ARE3 Form J1IA101 Reverse ARE1 Internal Document XJ1IA101 Reverse ARE1 Form XJ1IA101 Reverse ARE3 Internal Document J1IA101 Reverse ARE3 Form J1IA101 Create ARE-1 Outgoing Excise Invoice XJ1IA101 Create ARE-3 Purchase Order J1IA101 Create ARE-3 Stock Transport Order J1IA101 Create ARE-3 Scheduling Agreement J1IA101 Create ARE-3 Outgoing Excise Invoice J1IA102 Change Internal Excise Invoice J1IA102 Change Vendor Excise Invoice J1IA102 Change ARE1 Internal Document XJ1IA102 Change ARE3 Internal Document J1IA102 Display Internal Excise Invoice J1IA102 Display Vendor Excise Invoice J1IA102 Display Outgoing Excise Invoice J1IA102 Display ARE1 Internal Document XJ1IA102 Display ARE1 Form XJ1IA102 Display ARE3 Internal Document J1IA102 Display ARE3 Form J1IA102 Post Internal Excise Invoice J1IA102 Post Vendor Excise Invoice J1IA102 Post ARE1 Internal Document J1IA102 Post ARE1 Form J1IA102 Post ARE3 Internal Document J1IA102 Post ARE3 Form J1IA102 Cancel Internal Excise Invoice J1IA102 Cancel Vendor Excise Invoice J1IA102 Cancel ARE1 Internal Document XJ1IA102 Cancel ARE3 Internal Document J1IA102 Update ARE1 Internal Document
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J1IA102 Update ARE1 Form J1IA102 Update ARE3 Internal Document J1IA102 Update ARE3 Form J1IA102 Reverse ARE1 Internal Document J1IA102 Reverse ARE1 Form J1IA102 Reverse ARE3 Internal Document J1IA102 Reverse ARE3 Form J1IA102 Create ARE-1 Outgoing Excise Invoice XJ1IA102 Create ARE-3 Outgoing Excise Invoice J1IA103 Change Internal Excise Invoice J1IA103 Change Vendor Excise Invoice J1IA103 Change ARE1 Internal Document J1IA103 Change ARE1 Form J1IA103 Change ARE3 Internal Document J1IA103 Change ARE3 Form J1IA103 Display Internal Excise Invoice J1IA103 Display Vendor Excise Invoice J1IA103 Display ARE1 Internal Document XJ1IA103 Display ARE1 Form XJ1IA103 Display ARE3 Internal Document J1IA103 Display ARE3 Form J1IA103 Post Internal Excise Invoice J1IA103 Post Vendor Excise Invoice J1IA103 Post ARE1 Internal Document J1IA103 Post ARE1 Form J1IA103 Post ARE3 Internal Document J1IA103 Post ARE3 Form J1IA103 Cancel Internal Excise Invoice J1IA103 Cancel Vendor Excise Invoice J1IA103 Cancel ARE1 Internal Document J1IA103 Cancel ARE3 Internal Document J1IA103 Update ARE1 Internal Document XJ1IA103 Update ARE1 Form XJ1IA103 Update ARE3 Internal Document J1IA103 Update ARE3 Form J1IA103 Reverse ARE1 Internal Document J1IA103 Reverse ARE1 Form J1IA103 Reverse ARE3 Internal Document J1IA103 Reverse ARE3 Form J1IA103 Create ARE-1 Outgoing Excise Invoice J1IA103 Create ARE-3 Outgoing Excise Invoice J1IA104 Change Internal Excise Invoice J1IA104 Change Vendor Excise Invoice J1IA104 Change ARE1 Internal Document J1IA104 Change ARE1 Form J1IA104 Change ARE3 Internal Document J1IA104 Change ARE3 Form J1IA104 Display Internal Excise Invoice J1IA104 Display Vendor Excise Invoice J1IA104 Display ARE1 Internal Document X
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J1IA104 Display ARE1 Form XJ1IA104 Display ARE3 Internal Document J1IA104 Display ARE3 Form J1IA104 Post Internal Excise Invoice J1IA104 Post Vendor Excise Invoice J1IA104 Post ARE1 Internal Document J1IA104 Post ARE1 Form J1IA104 Post ARE3 Internal Document J1IA104 Post ARE3 Form J1IA104 Cancel Internal Excise Invoice J1IA104 Cancel Vendor Excise Invoice J1IA104 Cancel ARE1 Internal Document J1IA104 Cancel ARE1 Form J1IA104 Cancel ARE3 Internal Document J1IA104 Cancel ARE3 Form J1IA104 Update ARE1 Internal Document J1IA104 Update ARE1 Form J1IA104 Update ARE3 Internal Document J1IA104 Update ARE3 Form J1IA104 Reverse ARE1 Internal Document XJ1IA104 Reverse ARE1 Form XJ1IA104 Reverse ARE3 Internal Document J1IA104 Reverse ARE3 Form J1IA104 Create ARE-1 Outgoing Excise Invoice J1IA104 Create ARE-3 Outgoing Excise Invoice J1IA301 Change Internal Excise Invoice J1IA301 Change Vendor Excise Invoice J1IA301 Change ARE1 Internal Document J1IA301 Change ARE1 Form J1IA301 Change ARE3 Internal Document XJ1IA301 Change ARE3 Form XJ1IA301 Display Internal Excise Invoice J1IA301 Display Vendor Excise Invoice J1IA301 Display ARE1 Internal Document J1IA301 Display ARE1 Form J1IA301 Display ARE3 Internal Document XJ1IA301 Display ARE3 Form XJ1IA301 Post Internal Excise Invoice J1IA301 Post Vendor Excise Invoice J1IA301 Post ARE1 Internal Document J1IA301 Post ARE1 Form J1IA301 Post ARE3 Internal Document J1IA301 Post ARE3 Form J1IA301 Cancel Internal Excise Invoice J1IA301 Cancel Vendor Excise Invoice J1IA301 Cancel ARE1 Internal Document J1IA301 Cancel ARE3 Internal Document XJ1IA301 Update ARE1 Internal Document J1IA301 Update ARE1 Form J1IA301 Update ARE3 Internal Document X
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J1IA301 Update ARE3 Form XJ1IA301 Reverse ARE1 Internal Document J1IA301 Reverse ARE1 Form J1IA301 Reverse ARE3 Internal Document XJ1IA301 Reverse ARE3 Form XJ1IA301 Create ARE-1 Outgoing Excise Invoice J1IA301 Create ARE-3 Outgoing Excise Invoice XJ1IA302 Change Internal Excise Invoice J1IA302 Change Vendor Excise Invoice J1IA302 Change ARE1 Internal Document J1IA302 Change ARE3 Internal Document XJ1IA302 Display Internal Excise Invoice J1IA302 Display Vendor Excise Invoice J1IA302 Display ARE1 Internal Document J1IA302 Display ARE1 Form J1IA302 Display ARE3 Internal Document XJ1IA302 Display ARE3 Form XJ1IA302 Post Internal Excise Invoice J1IA302 Post Vendor Excise Invoice J1IA302 Post ARE1 Internal Document J1IA302 Post ARE1 Form J1IA302 Post ARE3 Internal Document J1IA302 Post ARE3 Form J1IA302 Cancel Internal Excise Invoice J1IA302 Cancel Vendor Excise Invoice J1IA302 Cancel ARE1 Internal Document J1IA302 Cancel ARE3 Internal Document XJ1IA302 Update ARE1 Internal Document J1IA302 Update ARE1 Form J1IA302 Update ARE3 Internal Document J1IA302 Update ARE3 Form J1IA302 Reverse ARE1 Internal Document J1IA302 Reverse ARE1 Form J1IA302 Reverse ARE3 Internal Document J1IA302 Reverse ARE3 Form J1IA302 Create ARE-1 Outgoing Excise Invoice J1IA302 Create ARE-3 Outgoing Excise Invoice XJ1IA303 Change Internal Excise Invoice J1IA303 Change Vendor Excise Invoice J1IA303 Change ARE1 Internal Document J1IA303 Change ARE3 Internal Document J1IA303 Display Internal Excise Invoice J1IA303 Display Vendor Excise Invoice J1IA303 Display ARE1 Internal Document J1IA303 Display ARE1 Form J1IA303 Display ARE3 Internal Document XJ1IA303 Display ARE3 Form XJ1IA303 Post Internal Excise Invoice J1IA303 Post Vendor Excise Invoice J1IA303 Post ARE1 Internal Document
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J1IA303 Post ARE1 Form J1IA303 Post ARE3 Internal Document J1IA303 Post ARE3 Form J1IA303 Cancel Internal Excise Invoice J1IA303 Cancel Vendor Excise Invoice J1IA303 Cancel ARE1 Internal Document J1IA303 Cancel ARE3 Internal Document J1IA303 Update ARE1 Internal Document J1IA303 Update ARE1 Form J1IA303 Update ARE3 Internal Document XJ1IA303 Update ARE3 Form XJ1IA303 Reverse ARE1 Internal Document J1IA303 Reverse ARE1 Form J1IA303 Reverse ARE3 Internal Document J1IA303 Reverse ARE3 Form J1IA303 Create ARE-1 Outgoing Excise Invoice J1IA303 Create ARE-3 Outgoing Excise Invoice J1IA304 Change Internal Excise Invoice J1IA304 Change Vendor Excise Invoice J1IA304 Change ARE1 Internal Document J1IA304 Change ARE3 Internal Document J1IA304 Display Internal Excise Invoice J1IA304 Display Vendor Excise Invoice J1IA304 Display ARE1 Internal Document J1IA304 Display ARE1 Form J1IA304 Display ARE3 Internal Document XJ1IA304 Display ARE3 Form XJ1IA304 Post Internal Excise Invoice J1IA304 Post Vendor Excise Invoice J1IA304 Post ARE1 Internal Document J1IA304 Post ARE1 Form J1IA304 Post ARE3 Internal Document J1IA304 Post ARE3 Form J1IA304 Cancel Internal Excise Invoice J1IA304 Cancel Vendor Excise Invoice J1IA304 Cancel ARE1 Internal Document J1IA304 Cancel ARE3 Internal Document J1IA304 Update ARE1 Internal Document J1IA304 Update ARE1 Form J1IA304 Update ARE3 Internal Document J1IA304 Update ARE3 Form XJ1IA304 Reverse ARE1 Internal Document J1IA304 Reverse ARE1 Form J1IA304 Reverse ARE3 Internal Document XJ1IA304 Reverse ARE3 Form XJ1IA304 Create ARE-1 Outgoing Excise Invoice J1IA304 Create ARE-3 Outgoing Excise Invoice J1IEX Capture Excise Invoice Purchase Order XJ1IEX Capture Excise Invoice Stock Transport Order XJ1IEX Capture Excise Invoice Scheduling Agreement X
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J1IEX Capture Excise Invoice Goods Receipt XJ1IEX Capture Excise Invoice Without Purchase Order XJ1IEX Change Internal Excise Invoice XJ1IEX Change Vendor Excise Invoice XJ1IEX Change ARE1 Internal Document J1IEX Change ARE1 Form J1IEX Change ARE3 Internal Document J1IEX Change ARE3 Form J1IEX Display Internal Excise Invoice XJ1IEX Display Vendor Excise Invoice XJ1IEX Display ARE1 Internal Document J1IEX Display ARE1 Form J1IEX Display ARE3 Internal Document J1IEX Display ARE3 Form J1IEX Post Internal Excise Invoice XJ1IEX Post Vendor Excise Invoice XJ1IEX Post ARE1 Internal Document J1IEX Post ARE1 Form J1IEX Post ARE3 Internal Document J1IEX Post ARE3 Form J1IEX Cancel Internal Excise Invoice XJ1IEX Cancel Vendor Excise Invoice XJ1IEX Cancel ARE1 Internal Document J1IEX Cancel ARE1 Form J1IEX Cancel ARE3 Internal Document J1IEX Cancel ARE3 Form J1IEX_C Capture Excise Invoice Purchase Order XJ1IEX_C Capture Excise Invoice Stock Transport Order XJ1IEX_C Capture Excise Invoice Scheduling Agreement XJ1IEX_C Capture Excise Invoice Goods Receipt XJ1IEX_C Capture Excise Invoice Without Purchase Order XJ1IEX_C Change Internal Excise Invoice J1IEX_C Change Vendor Excise Invoice J1IEX_C Change ARE1 Internal Document J1IEX_C Change ARE1 Form J1IEX_C Change ARE3 Internal Document J1IEX_C Change ARE3 Form J1IEX_C Display Internal Excise Invoice XJ1IEX_C Display Vendor Excise Invoice XJ1IEX_C Display ARE1 Internal Document J1IEX_C Display ARE1 Form J1IEX_C Display ARE3 Internal Document J1IEX_C Display ARE3 Form J1IEX_C Post Internal Excise Invoice J1IEX_C Post Vendor Excise Invoice J1IEX_C Post ARE1 Internal Document J1IEX_C Post ARE1 Form J1IEX_C Post ARE3 Internal Document J1IEX_C Post ARE3 Form J1IEX_C Cancel Internal Excise Invoice
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J1IEX_C Cancel Vendor Excise Invoice J1IEX_C Cancel ARE1 Internal Document J1IEX_C Cancel ARE1 Form J1IEX_C Cancel ARE3 Internal Document J1IEX_C Cancel ARE3 Form J1IEX_P Capture Excise Invoice Purchase Order J1IEX_P Capture Excise Invoice Stock Transport Order J1IEX_P Capture Excise Invoice Scheduling Agreement J1IEX_P Capture Excise Invoice Goods Receipt J1IEX_P Capture Excise Invoice Without Purchase Order J1IEX_P Change Internal Excise Invoice XJ1IEX_P Change Vendor Excise Invoice XJ1IEX_P Change ARE1 Internal Document J1IEX_P Change ARE1 Form J1IEX_P Change ARE3 Internal Document J1IEX_P Change ARE3 Form J1IEX_P Display Internal Excise Invoice XJ1IEX_P Display Vendor Excise Invoice XJ1IEX_P Display ARE1 Internal Document J1IEX_P Display ARE1 Form J1IEX_P Display ARE3 Internal Document J1IEX_P Display ARE3 Form J1IEX_P Post Internal Excise Invoice XJ1IEX_P Post Vendor Excise Invoice XJ1IEX_P Post ARE1 Internal Document J1IEX_P Post ARE1 Form J1IEX_P Post ARE3 Internal Document J1IEX_P Post ARE3 Form J1IEX_P Cancel Internal Excise Invoice XJ1IEX_P Cancel Vendor Excise Invoice XJ1IEX_P Cancel ARE1 Internal Document J1IEX_P Cancel ARE1 Form J1IEX_P Cancel ARE3 Internal Document J1IEX_P Cancel ARE3 Form
3.8.3.4 Maintaining Rejection Codes
UseIn this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices transaction.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Maintain Rejection Codes
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Transaction Code SPRO
2. On the Change View: “Rejection Codes”: Over view screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Field name Description User action and values Note
Rejection Code Rejection Code 10 Input value
Description Description of rejection code
Discrepancy in Excise Invoice
Input value
Post Ind Posting indicator Leave it blank
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
ResultData was saved.
3.8.3.5 Maintaining Movement Types Involve Excise Invoice
UseIn this IMG activity, you specify which movement types relating to goods receipts involve excise invoices. The system uses this information during the goods receipt procedure. When you post a goods receipt using one of the movement types that you have specified here, the system prompts you to Enter the excise invoice.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Specify which Movement Types Involve Excise Invoice.
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Transaction Code SPRO
2. On the Movement Type versus Register Relevance: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Movmt Type Register Note
Movement Type Register
101
101
101
102
102
102
103
103
104
104
122
122
124
124
131
132
261
261
262
262
561
562
601
641
561
561
602
642
Register RG1
Register RG23A
Register RG23C
Register RG1
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG1
Register RG1
Register RG23A
Register RG23C
Register RG23A
Register RG23C
Register RG1
Register RG1
Register RG1
Register RG1
Register RG23A
Register RG23C
Register RG1
Register RG1
4. Choose Enter complete the entries
5. Save the entries by choosing Save icon or choose Ctrl + S.
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ResultData was saved.
3.8.3.6 Subcontracting Attributes
UseThe subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and a sub-transaction type. The conditions such as the number of excise items per subcontracting challan, if the non-excisable materials have to be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and the hierarchy of determining the excise base value are mentioned here.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Subcontracting Attributes
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:
Field name Description R/O/C User action and values Note
Excise Group Excise group R 10
Excise TT Excise transaction Type
R 57FC
Sub Transaction Type
Sub transaction Type
R 01
Sub Tran Type Text
Sub transaction type description
R 57FC CHALLAN
Subc. Period Subcontracting maximum number of days
R 180
Rate-subcontracting
Rate of subcontracting
O Leave it blank
Mvt Grp Issues Material issue movement groups
R 0001
Mvt Grp Receipt Materials receipts movement groups
R 0002
Filter Non excise Filter non excisable materials
O Leave it blank
EI Items Excise invoice items
O 10
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Field name Description R/O/C User action and values Note
No. range no. Number range R 01
Ass. Val. / Exc. Inv.
Assessable value R Assessable value table first then Excise Invoice
Select from drop down list
Subcon Out Type
Subcontracting output type
R J1IF
4. Choose Enter to complete the inputs.
5. Choose Save icon or choose Control + S to save the entries.
ResultData was saved.
3.8.3.7 Maintaining Movement Type Groups
UseIn this setting you are going to group together movement types into two groups 0001 and 0002, i.e. issue movements and receiving movements.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Maintain Movement Type Groups
2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:
3. Choose New Entries icon and maintain the following entries:
Field name Description R/O/C User action and values Note
Mvt Group Movement type group
R 0001
Movement type Movement type R 122
Special stock Special stock type R Leave it blank
Mvt Group Movement type group
R 0001
Movement type Movement type R 102
Special stock Special stock type R Leave it blank
Mvt Group Movement type group
R 0001
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Field name Description R/O/C User action and values Note
Movement type Movement type R 541
Mvt Group Movement type group
R 0001
Movement type Movement type R 544
Special stock Special stock type R O
Special stock Special stock type R
Mvt Group Movement type group
R 0002
Movement type Movement type R 542
Special stock Special stock type R
Mvt Group Movement type group
R 0002
Movement type Movement type R 101
Special stock Special stock type R
Mvt Group Movement type group
R 0002
Movement type Movement type R 543
Special stock Special stock type R O
4. Choose Enter to complete the inputs.
5. Choose Save icon or choose Control + S to save the entries.
ResultData was saved.
3.8.3.8 Utilization Determination
UseIn this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify those defaults.
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Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Utilization Utilization Determination
Transaction Code SPRO
2. On the Movement Type versus Register Relevance: screen, make the following entries:
3. Choose New Entries icon for maintaining the new entries.
Excise gp ACC Name Note
Excise Group Account Name
10
10
10
10
10
10
10
10
10
11
11
11
11
11
11
11
11
11
PLA AED account
PLA BED account
PLA SED account
RG 23A AED account
RG 23A BED account
RG 23A SED account
RG 23C AED account
RG 23C BED account
RG 23C SED account
PLA AED account
PLA BED account
PLA SED account
RG 23A AED account
RG 23A BED account
RG 23A SED account
RG 23C AED account
RG 23C BED account
RG 23C SED account
4. Similarly you can copy the entries from excise group 10 to 11, 20, 30, 40 and X0 excise groups.
During copying system may give warning message, please ignore that.
5. Choose Enter complete the entries
6. Save the entries by choosing Save icon or choose Ctrl + S.
Result
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3.8.3.9 Excise Registers
UseIn this IMG activity, for each of your company codes, you specify which SAP script forms the system prints the excise registers with.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Business Transactions Excise Registers Specify SAP Script Forms
Transaction Code SPRO
2. On the Table for all the layouts of excise reporting: screen, maintain the following entries. SAP as a standard will come with some ready made forms; the same are being used here.
CoCd Reg. name Lay. num
Form Layout description Tcode/prog No. copies
Company Code
Register Name Layout number
Form Layout description Tcode/prog
BP01 PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP01 PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP01 RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001BP01 RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001BP01 RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001BP01 RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001BP01 RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001BP01 RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001BP01 RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001BP01 RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001BP01 RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001BP01 RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001BP0X PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP0X PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP0X RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001BP0X RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001BP0X RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001BP0X RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001BP0X RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001BP0X RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001BP0X RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001BP0X RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001BP0X RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001
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BP0X RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001
3. Choose Enter to complete the entries.
4. To save the entries choose Save icon or choose Ctrl + S.
ResultData was saved.
3.8.4 Business Transactions: Tools
3.8.4.1 Number Ranges
UseAs a proof of performing transactions SAP will give document number. You can maintain the number ranges for all CIN Number range objects using this transaction.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Tools Number Ranges
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Transaction Code J1I9 or SNRO
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SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Number Rage Object Maintenance: screen, give the Object name and choose
Number Range icon, then system will prompt for new screen.
As per the table indicated for each and every Object you need to maintain the number ranges. Here in this table Year, From number and To number are give for example only. As per the requirement you can incorporate the current year and from and to number ranges.
These number ranges to be given for all Objects and all Excise groups separately.
3. On this new screen give the Excise Group or Excise Series depending on object and maintain the number ranges.
4. Choose Interval icon, then system will give new screen with name Maintain Number Range Interval.
5. On this screen choose Interval icon or choose Shift+F1, then maintain No, Year, From number and To numbers as per the table mentioned below:
6. After giving the number ranges for each and every object choose Save icon or choose Ctrl + S to save the number ranges.
Object Excise Group No Year From number To number
J_1IINTNUM 01 9999 0000000001 0000099999
J_1IRG23A1 10 01 2003 0000000001 0000099999
J_1IRG23A2 10 01 2003 0000000001 0000099999
J_1IRG23C1 10 01 2003 0000000001 0000099999
J_1IRG23C2 10 01 2003 0000000001 0000099999
J_1IRG23D 20 01 2003 0000000001 0000099999
J_1IINTPR2 10 01 2003 0000000001 0000099999
J_1IPLA2 10 01 2003 0000000001 0000099999
J_1IRG1 10 01 2003 0000001000 0000099999
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SAP Best Practices J05 – Materials Management: Configuration Guide 7. The above number ranges and objects needs to be maintained for the current year and all the
excise groups of 10,11,30 and X0. For 20 only J_1IRG23D object is required as this is declared as depot.
Object Series Group No Year From number To number
J_1IEXCLOC 11 01 2003 1100000001 1100099999
J_1IEXCLOC 12 01 2003 1200000001 1200099999
J_1IEXCLOC 21 01 2003 2100000001 2100099999
J_1I57FC 11 01 2003 0000000001 0000099999
J_1IEXCEXP 12 01 2003 0000005000 0000009000
J_1IDEPINV 21 01 2003 0000000001 0000099999
8. The above number ranges and objects needs to be maintained for the current year and all the excise series groups 11,12,13,15,21,31 and X1.
ResultThe changes were saved.
3.8.4.2 Long Texts
UseIn this IMG activity, you define the different types of long texts that you want to be able to maintain in the various excise transactions
This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Tools Long Texts
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:Object ID Description INCL.ID NAJ1IA 0001 Excise invoice text XJ1IA 0002 Bill of lading text XJ1IA 0003 Shipment details text XJ1IA DNLD Download XJ1IARE1 0001 Mode of transport XJ1IARE1 0002 Export obligation XJ1IARE1 0003 Excise Seal Number XJ1IARE1 0004 Container number X
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J1IEX 0001 Excise invoice text XJ1IEX 0002 Bill of lading text XJ1IEX 0003 Shipment details text XJ1IEX DNLD Download text XJ1IF 0001 Sub contracting challan XJ1IF 0002 Sub contractors norms XJ1IF 0003 Shipping instructions XJ1IF DNLD Download XJ1IF IDEN Identification marks XJ1IF PROC Nature of processing XJ1IG 0001 Invoice XJ1IH 0001 JV text XJ1IH DNLD Download XJ1II 0001 Excise invoice XJ1II DNLD Download XJ1IJ 0001 Excise depot details XJ1IM 0001 Depot excise invoice item XJ1IS 0001 Excise other movements -header XJ1IS DNLD Download text XJ1IU DNLD XJ1IW 0001 Header XJ1IW DNLD Download X
3.8.4.3 Message Ctrl
UseIn this activity, you can specify whether a given message should appear as a warning message or an error message.
This setting comes as a default in Standard SAP.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Logistics General Tax on Goods Movements India Tools Message Ctrl
Transaction Code SPRO
2. The following entries comes as part of Standard SAP system:
Application Area
Message No.
Transaction Code
User Message Type
4F 122 Warning4F 153 Error4F 167 Error
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4F 168 Warning4F 176 Error4F 180 Warning4F 181 Warning4F 194 Warning8I 103 Warning8I 184 Warning8I 312 Warning8I 339 Warning8I 478 Warning8I 542 Error8I 575 Warning8I 576 Warning8I 577 Warning8I 634 Warning
3.9 Extended Withholding Tax – Basic Settings3.9.1 Checking Withholding Tax Countries
UseThe withholding tax country is needed for printing the withholding tax form.
Activities1. Check the country list delivered with the standard system.
2. Compare it with the official list from the tax authorities and make corrections where necessary.
Procedure 3. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Check Withholding Tax Countries
4. On the Change View “Country Keys for Withholding Tax”: Overview screen, make the following entries
Field name Description R/O/C User action and values Note
Cty Country IN Country Key
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Field name Description R/O/C User action and values Note
Wcty Withholding Tax Country
IN As Country Key and With holding Tax country key is same for India
Description Description India Description of with holding tax Country
5. To save the entries use the Save Icon or choose Ctrl+S.
3.9.2 Defining Official Withholding Tax Codes
Use The withholding tax keys correspond to the Official Withholding Tax laws i.e. official income tax Section Code, according to which tax is withheld. The system can therefore assign the withholding tax items to the correct withholding tax return.
Procedure 1. Access the activity using one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Define Official Withholding Tax Codes
2. System will give a pop screen; make country IN entry in this field.
3. On the Change View “Official withholding tax key – Descriptions”: Overview screen, make the following entries for the Country IN
Official Key Name National Tax Code
194A Interest income other than securities
194C Payment to contractors
194D Insurance Commission
194I Rent
194J Prof/Technical services
195 Payment to foreign nationals
4. To save the entries use the Save Icon or choose Ctrl+S.
3.9.3 Defining Reasons for Exemption
Use
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SAP Best Practices J05 – Materials Management: Configuration Guide In this activity reasons for exemption from withholding tax will be defined. You can Enter this indicator in the vendor master record or in the company code withholding tax master record information.
Procedure1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Define Reasons for Exemption
Transaction Code SPRO
2. On the Change View “Withholding Tax type: Reasons for Exemption”: Overview screen, make the following new entries for the Country IN
Official Key Name
01 Exemption granted by AO
02 Exemption granted by ITO
03 Exemption granted by AC(IT)
04 Exemption granted by DC(IT)
3. To save the entries use the Save Icon or choose Ctrl+S.
3.10 Defining Branch Office
For Indian Withholding tax purpose Business Place is being used as Branch Office to meet the process requirements.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings India Define Business Place
Transaction Code SPRO
2. System will give a popup screen, Enter company code BP01 and choose Enter.
3. On the Change View “Business Place”: Details screen, make the following entries for the Company Code BP01
Field name Description User action and values Note
Business Place Business Place Key
BP01
Name 1 Name of Business Place
India Best Practices-Bus.Place
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Field name Description User action and values Note
4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Business Place BP01 in the detail address screen:
Field name Description User action and values Note
Name 1 India Best Practices-B.Place
Name of the Tax office
Name 2
Name 3 &
Name 4
Enter required necessary details
Search Term1 BP
Search Term 2 BUSINESS PLACE ST2
Street/House number
MG Road Postal Address of Business Place
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone
Jurisdiction Code
Language EN
6. Choose Enter to leave the Address details screen
7. To save the entries use the Save Icon or choose Ctrl+S.
3.11 Defining Section Code
Use Section Code is used for each tax deduction account number (TAN) and accordingly to which TDS Certificates and Annual returns will be filed with tax authorities.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings South Korea Define Section Code
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Transaction Code SPRO
2. System will give a pop screen, input company code BP01 in the filed and Enter to continue.
3. On the Change View “Section Codes”: Overview screen, make the following entries for the Company Code BP01:
Field name Description User action and values Note
Section Code Section Code Key BP01
Name 1 Name of Section code
India Best Practices Ltd
Business Place Business Place reference
Blank
4. Choose Enter or choose the Address icon to maintain the address details
5. Maintain the address details for the Section Code BP01 in the detail address screen:
Field name Description User action and values Note
Name 1 India Best Practices Ltd.,
Name 2 Section Code Name 2 If any can be maintained
Search Term1 Maintain the TAN (Tax deduction Account Number)
Search Term 2
Street/House number
MG Road
Postal Code 522000
City Bangalore
Country IN
Region 10
Time Zone India
Jurisdiction Code
Language EN
6. Choose Enter to leave the Address details screen
7. To save the entries use the Save Icon or choose Ctrl+S.
3.12 Maintaining Factory Calendar to Section Code
Use
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SAP Best Practices J05 – Materials Management: Configuration Guide Which days the tax offices that you work with are open. The system uses this information when you post a vendor invoice, so that it can allow for public holidays when it determines the tax due date.
Procedure 1. Access the activity using one of the following navigation options:
Menu System Services Table Maintenance Extended Table Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial Screen, Enter J_1IEWTCALID_N in filed Table/View, and choose Maintain icon to continue.
3. On the Change View “Calendar for Payment Due date – EWT India Section Code”: Overview screen, make the following New Entries:
Field name Description User action and values Note
Company Code Company Code Key
BP01
Section Code Section Code key BP01
Factory Calendar
Factory Calendar Key
IN
Rule Tax Rule Day Before
4. To save the entries use the Save Icon or choose Ctrl+S.
3.13 Extended Withholding Tax - Calculation3.13.1 Defining Withholding Tax Type for Invoice Posting
Use This Withholding tax type is used for withholding and posting tax at the time of creating an invoice liability of the Vendor.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Invoice Posting
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Transaction Code SPRO
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I1
Description Description of the Withholding Tax Type
INV-CONTRACTORS.-TDS SEC.194C
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
3. To save the entries use the Save Icon.
4. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
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Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I2
Description Description of the Withholding Tax Type
INV-ADVERT. CONTRACTS - TDS SEC.194C
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
5. To save the entries use the Save Icon.
6. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I3
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Field name Description User action and values Note
Description Description of the Withholding Tax Type
INV-PROFESSIONAL FEES-TDS SEC.194J
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
7. To save the entries use the Save Icon.
8. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I4
Description Description of the Withholding Tax Type
INV-RENT-TDS SEC.194I(HuF/Ind)
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Field name Description User action and values Note
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
9. To save the entries use the Save Icon.
10. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I5
Description Description of the Withholding Tax Type
INV-RENT-TDS SEC.194I(Others)
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
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Field name Description User action and values Note
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
11. To save the entries use the Save Icon.
12. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
I6
Description Description of the Withholding Tax Type
INV-COMMISSION-TDS SEC.194D
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
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Field name Description User action and values Note
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
13. To save the entries use the Save Icon.
3.13.2 Defining Withholding Tax Types for Payment Posting
Use The purpose of this activity is to define the withholding tax type for deduction of TDS at the time of payment.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Payment Posting
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Transaction Code SPRO
2. On the Change View “Define Withholding tax type definition: Posting at time of Payment” screen, make the following New Entries for the Country IN:
Field name Description User action and values Note
Withholding Tax Type
Withholding Tax Type
P1
Description Description of the Withholding Tax Type
PAYMENT-CONTRACTORS.-TDS SEC.194C
Calculation
Base Amount -Gross Amount
Base amount to calculate tax
Select the Gross Amount radio button
Rounding Rule
Round W/tax amnt. up
Rounding rule of W/holding Tax
Select the Round W/tax amount Up radio button
Cash Discount – Cash discount Pre W/tax
Tax Deduction on net of Discounts
Select the C/disc pre W/tx radio button
Post W/tax amount
Posting of With-holding tax
Activate the Post W/tax amount check box
Accumulation Type
No Accumulation
Accumulation of W/holding Tax
Select the No Accumulation Radio button
Ctrl Data
W/tax Base Manual
Maintenance of with holding tax base as manual
Activate the W/tax Base Manual Check box
Manual W/tax amount
Maintenance of with holding tax as manual
Activate the W/tax amount Manual Check box
No Cert. Numbering
Generation of standard Certificate (not TDS certificates)
Activate the No. Certificate Numbering Check box
Base amount – W/Tax Code Level
Base amount determination at Type level or code level
Select the Base amount from the Withholding Tax Code level radio button
Withholding tax amount – W/tax Code level
Tax amount determination at Type level or code level
Select the Withholding tax amount from the Withholding Tax Code level radio button
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Field name Description User action and values Note
Central Invoice – No Central Invoice
Receipt of Invoice – Central Invoice
Select the radio button for No Central Invoice
Minimum Check – Minimum Check at Item level
Minimum Check at item level
Select the radio button for minimum check at item level
3. To create the other Payment Withholding tax Type copy the above to the following Withholding Tax Types:
Withholding Tax Type Key
Description of With holding Tax Type for Payment Posting
P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C
P3 PAY-PROFESSIONAL FEES-TDS SEC.194J
P4 PAY-RENT-TDS SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS SEC.194I(Others)
P6 PAY-COMMISSION-TDS SEC.194D
All other values remain same as P1 type which is defined in the previous step.
4. To save the entries use the Save Icon or choose Ctrl+S.
3.13.3 Defining Withholding Tax Type for Ecess at invoice posting
Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of creating an invoice liability of the Vendor.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Invoice Posting
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Transaction Code SPRO
2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.
3. Select Tax type P1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’ and Enter
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:
Reference Withholding Tax Type
Description ECESS Tax Type Description
I1 INV-CONTRACTORS.-ECESS- SEC.194C
E1 INV-CONTRACTORS.-ECESS- SEC.194C
I2 INV-ADVERT.CONTRACTS-TDS SEC.194C
E2 INV-ADVERT.CONTRACTS-ECESS SEC.194C
I3 INV-PROFESSIONAL FEES-TDS SEC.194J
E3 INV-PROFESSIONAL FEES-ECESS SEC.194J
I4 INV-RENT-TDS SEC.194I(HuF/Ind)
E4 INV-RENT-ECESS SEC.194I(HuF/Ind)
I5 INV-RENT-TDS SEC.194I(Others)
E5 INV-RENT-ECESS SEC.194I(Others)
I6 INV-COMMISSION-TDS SEC.194D
E6 INV-COMMISSION-ECESS SEC.194D
To save the entries use the Save Icon
3.13.4 Defining Withholding Tax Type for Ecess at Payment posting
Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of posting a payment to the Vendor.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for
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Payment Posting
Transaction Code SPRO
2. On the Change View “Withholding tax type Definition: Posting at time of Pay” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.
3. Select Tax typeP1 and copy as tax type ‘EA’.
4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’
5. Select Check Box ‘ Inherit Base’
6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:
Reference Withholding Tax Type
Description ECESS Tax Type Description
P1 PAY-CONTRACTORS.-TDS SEC.194C
EA PAY-CONTRACTORS.-ECESS SEC.194C
P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C
EB PAY-ADVERT.CONTRACTS-ECESS SEC.194C
P3 PAY-PROFESSIONAL FEES-TDS SEC.194J
EC PAY-PROFESSIONAL FEES-ECESS SEC.194J
P4 PAY-RENT-TDS SEC.194I(HuF/Ind)
ED PAY-RENT-ECESS SEC.194I(HuF/Ind)
P5 PAY-RENT-TDS SEC.194I(Others)
EE PAY-RENT-ECESS SEC.194I(Others)
P6 PAY-COMMISSION-TDS SEC.194D
EF PAY-COMMISSION-ECESS SEC.194D
7. To save the entries use the Save Icon
3.13.5 Defining Rounding Rule for Withholding Tax Types
Use The purpose of this activity is to maintain the rounding rule. At the time of posting withholding tax system will round the values to be posted for withholding tax as per the rounding rules.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings
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Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Rounding Rule for Withholding Tax Types
Transaction Code SPRO
2. On the Change View “Withholding Tax Rounding Rules”: Overview screen, make the following New Entries:
Company Code Withholding Tax Type
Currency Unit Note
BP01 I1 INR 100
BP01 I2 INR 100
BP01 I3 INR 100
BP01 I4 INR 100
BP01 I5 INR 100
BP01 I6 INR 100
BP01 P1 INR 100
BP01 P2 INR 100
BP01 P3 INR 100
BP01 P4 INR 100
BP01 P5 INR 100
BP01 P6 INR 100
BP01 E1 INR 100
BP01 E2 INR 100
BP01 E3 INR 100
BP01 E4 INR 100
BP01 E5 INR 100
BP01 E6 INR 100
BP01 EA INR 100
BP01 EB INR 100
BP01 EC INR 100
BP01 ED INR 100
BP01 EE INR 100
BP01 EF INR 100
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.6 Defining Withholding Tax Codes
Use
© SAP AG Page 177 of 200
SAP Best Practices J05 – Materials Management: Configuration Guide The purpose of this activity is to define the withholding tax codes. The rates are maintained through withholding tax code. The withholding tax rate contains Base withholding tax rate and Surcharge on base with holding tax rate. This can be maintained as two different with holding tax codes (i.e. base withholding tax rate in one code and surcharge in another code) or together withholding tax rate can be maintained. Base withholding tax rate and surcharge rate together one withholding tax code is defined.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Codes Define Withholding Tax Codes
Transaction Code SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN
W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
I1 I1 INV-CONTS.CORP-TDS SEC.194C-2.05%
194C 100 1 2.05%
I2 I2 INV-ADV.CONTS.CORP-TDS SEC194C-1.025%
194C 100 1 1.025%
I3 I3 INV-PROF/TECH..CORP-TDS SEC.194J-5.125%
194J 100 1 5.125%
I4 I4 INV-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%
194I 100 1 15%
I5 I5 INV-RENT.CORP/OTHER-TDS SEC.194I-20.50%
194I 100 1 20.50%
I6 I6 INV-COMMISSN.CORP-TDS SEC.194D-5.125%
194D 100 1 5.125%
P1 P1 PAY-CONTS.CORP-TDS SEC.194C-2.050%
194C 100 1 2.05%
P2 P2 PAY-ADV.CONTS.CORP-TDS SEC194C-1.025%
194C 100 1 1.025%
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W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
P3 P3 PAY-PROF/TECH..CORP-TDS SEC.194J-5.125%
194J 100 1 5.125%
P4 P4 PAY-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%
194I 100 1 15%
P5 P5 PAY-RENT.CORP/OTHER-TDS SEC.194I-20.500%
194I 100 1 20.500%
P6 P6 PAY-COMMISSN.CORP-TDS SEC.194D-5.500%
194D 100 1 5.125%
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.7 Defining Withholding Tax Codes (ECESS)
Use The purpose of this activity is to define the withholding tax codes for ECESS. The rates are maintained through withholding tax code. The withholding tax rate contains ECESS percentage for each withholding tax type.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Codes Define Withholding Tax Codes
Transaction Code SPRO
2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN
W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
EI E1 INV-CONTS -ECESS SEC.194C
194C 100 1 2%
E2 E2 INV-ADV.CONTS. -ECESS SEC194C
194C 100 1 2%
E3 E3 INV-PROF/TECH.. -ECESS SEC.194J
194J 100 1 2%
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W/Tax Type
W/Tax Code
Description of W/tax Code
Official W/tax Key
Base amt. % Subject to tax
Posting Indicator
Withholding Tax Rate
E4 E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
194I 100 1 2%
E5 E5 INV-RENT.CORP/OTHER-ECESS SEC.194I
194I 100 1 2%
E6 E6 INV-COMMISSN. -ECESS SEC.194D
194D 100 1 2%
EA EA PAY-CONTS. ECESS SEC.194C
194C 100 1 2%
EB EB PAY-ADV.CONTS. -ECESS SEC194C
194C 100 1 2%
EC EC PAY-PROF/TECH -ECESS SEC.194J
194J 100 1 2%
ED ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
194I 100 1 2%
EE EE PAY-RENT.CORP/OTHER-ECESS SEC.194I
194I 100 1 2%
EF EF PAY-COMMISSN.CORP-ECESS SEC.194D
194D 100 1 2%
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.8 Portraying Dependencies Between Withholding Tax Types
Use The purpose of this activity is to assign the Base amount withholding Tax type( on which ECESS is to be calcualated ) to the ECESS Tax type number
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding tax base amountPortray Dependencies Between Withholding Tax Types
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Transaction Code SPRO
2. On the Change View “Maintain Dependencies of Withholding tax Type”: Overview screen, Select the tax code ‘E1’ for the Country IN
3. Choose ‘Details’ Button
4. Enter the’ I1’ tax type number ‘19’ in the field ‘ Depend on type no’
5. Repeat the steps from 2 to 4 for the remaining Ecess Tax Types as detailed below:
W/Tax Type
Description of W/tax Code
Ecess Tax type no
Base amt. tax type no
EI INV-CONTS -ECESS SEC.194C
31 19
E2 INV-ADV.CONTS. -ECESS SEC194C
32 20
E3 INV-PROF/TECH.. -ECESS SEC.194J
33 21
E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
34 22
E5 INV-RENT.CORP/OTHER-ECESS SEC.194I
35 23
E6 INV-COMMISSN. -ECESS SEC.194D
36 24
EA PAY-CONTS. ECESS SEC.194C
37 25
EB PAY-ADV.CONTS. -ECESS SEC194C-
38 26
EC PAY-PROF/TECH -ECESS SEC.194J
39 30
ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I
40 27
EE PAY-RENT.CORP/OTHER-ECESS SEC.194I
41 28
EF PAY-COMMISSN.CORP-ECESS SEC.194D
42 29
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3.13.9 Checking Recipient Types
Use The purpose of this activity is to define the Recipient Types. Recipient Types are used for tax payment and tax reporting. Recipient Types will be assigned in the Vendor Master Record.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Check Recipient Types
Transaction Code SPRO
2. On the Change View “Vendor Types of Recipient for Withholding tax Type”: Overview screen, make the following entries for the Country IN
Withholding Tax Type
Recipient Type Text
I1 CO Companies
I1 OT Others
I2 CO Companies
I2 OT Others
I3 CO Companies
I3 OT Others
I4 OT Others
I5 CO Companies
I6 CO Companies
I6 OT Others
P1 CO Companies
P1 OT Others
P2 CO Companies
P2 OT Others
P3 CO Companies
P3 OT Others
P4 OT Others
P5 CO Companies
P6 CO Companies
P6 OT Others
E1 CO Companies
E1 OT Others
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Withholding Tax Type
Recipient Type Text
E2 CO Companies
E2 OT Others
E3 CO Companies
E3 OT Others
E4 OT Others
E5 CO Companies
E6 CO Companies
E6 OT Others
EA CO Companies
EA OT Others
EB CO Companies
EB OT Others
EC CO Companies
EC OT Others
ED OT Others
EE CO Companies
EF CO Companies
EF OT Others
3. To save the entries use the Save Icon or choose Ctrl+S.
3.13.10 Maintaining Tax Due Dates
UseThe purpose of this activity is to identify the Tax Payable due date from the date of deduction / posting.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings India Maintain Tax Due Dates
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Transaction Code SPRO
2. On the Change View “Tax Due Dates”: Overview screen, make the following entries:
Country Official Withholding Tax Key
Recipient Type
No. of Days
IN 194C CO 777
IN 194C OT 777
IN 194D CO 777
IN 194D OT 777
IN 194I CO 777
IN 194I OT 777
IN 194J CO 777
IN 194J OT 777
IN 195 CO
IN 195 OT
3. To save the entries use Save icon or Ctrl+S.
3.13.11 Maintaining Surcharge Rates
UseThe purpose of this activity is to identify the surcharge rate, which is included in the base rate of Withholding Tax Code. The surcharge rates will be used by the system for reporting.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation India Surcharges Maintain Surcharge Rates (Surcharges combined with basic WH Tax Codes)
Transaction Code SPRO
2. On the Change View “Surcharge Rates”: Overview screen, make the following New Entries:
Company Code
Withholding Tax Type
Withholding Tax Code
Recipient Type Surcharge
BP01 I1 I1 CO 10%
BP01 I2 I2 CO 10%
BP01 I3 I3 CO 10%
BP01 I4 I4 OT
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Company Code
Withholding Tax Type
Withholding Tax Code
Recipient Type Surcharge
BP01 I5 I5 CO 10%
BP01 I6 I6 CO 10%
BP01 P1 P1 CO 10%
BP01 P2 P2 CO 10%
BP01 P3 P3 CO 10%
BP01 P4 P4 OT
BP01 P5 P5 CO 10%
BP01 P6 P6 CO 10%
3. To save the entries use save icon or Ctrl+S.
3.13.12 Assigning Types of Companies to Withholding Tax Codes
UseThe purpose of this activity is to identify the types of withholding tax codes and the same will be used in the reports.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation India Settings for Annual Returns Assign types of Companies to withholding tax code
Transaction Code SPRO
2. On the Change View “Assign Types of Company To Withholding Tax Codes”: Overview screen, make the following New Entries
Country Withholding Tax Type
Withholding Tax Code
Company Type
IN I1 I1 Contractors
IN I1 I9 Contractors
IN I2 I2 Advertising
IN I2 I9 Advertising
IN P1 P1 Contractors
IN P1 P9 Contractors
IN P2 P2 Advertising
IN P2 P9 Advertising
IN W1 W1 Contractors
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Country Withholding Tax Type
Withholding Tax Code
Company Type
IN wa wa Contractors
3. To save the entries use Save icon or Ctrl+S.
3.14 Extended Withholding Tax – Company Code Assignment
3.14.1 Assigning Withholding Tax Type to Company Code
UseThe purpose of this activity is to assign the withholding tax types defined to the Company Code.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Company Code Assign Withholding Tax Types to Company Code
Transaction Code SPRO
2. On the Change View “Withholding tax information for company code per W/tax:” screen, make the following New Entries:
Company Code Withholding Tax Type
With/tax agent
W/Tax obligated from
W/Tax obligated to
Customer data subject to W/tax
BP01 I1 Activate 01.04.2003 31.12.2999 Activate
BP01 I2 Activate 01.04.2003 31.12.2999 Activate
BP01 I3 Activate 01.04.2003 31.12.2999 Activate
BP01 I4 Activate 01.04.2003 31.12.2999 Activate
BP01 I5 Activate 01.04.2003 31.12.2999 Activate
BP01 I6 Activate 01.04.2003 31.12.2999 Activate
BP01 P1 Activate 01.04.2003 31.12.2999 Activate
BP01 P2 Activate 01.04.2003 31.12.2999 Activate
BP01 P3 Activate 01.04.2003 31.12.2999 Activate
BP01 P4 Activate 01.04.2003 31.12.2999 Activate
BP01 P5 Activate 01.04.2003 31.12.2999 Activate
BP01 P6 Activate 01.04.2003 31.12.2999 Activate
BP01 E1 Activate 01.04.2003 31.12.2999 Activate
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Company Code Withholding Tax Type
With/tax agent
W/Tax obligated from
W/Tax obligated to
Customer data subject to W/tax
BP01 E2 Activate 01.04.2003 31.12.2999 Activate
BP01 E3 Activate 01.04.2003 31.12.2999 Activate
BP01 E4 Activate 01.04.2003 31.12.2999 Activate
BP01 E5 Activate 01.04.2003 31.12.2999 Activate
BP01 E6 Activate 01.04.2003 31.12.2999 Activate
BP01 EA Activate 01.04.2003 31.12.2999 Activate
BP01 EB Activate 01.04.2003 31.12.2999 Activate
BP01 EC Activate 01.04.2003 31.12.2999 Activate
BP01 ED Activate 01.04.2003 31.12.2999 Activate
BP01 EE Activate 01.04.2003 31.12.2999 Activate
BP01 EF Activate 01.04.2003 31.12.2999 Activate
3. To save the entries use save icon or choose Ctrl+S.
3.14.2 Activating Extended Withholding Tax Code
UseThe purpose of this activity is to activate the extended withholding tax code for the Company Code. SAP R/3 system supports two types of withholding taxes
Standard Withholding Tax (Classic)
Extended Withholding Tax
Prerequisites Take a decision to activate the extended withholding tax functionality or classic withholding functionality.
Once you have activated extended withholding tax, you cannot return to using previous withholding tax processing.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Company Code Activate Extended withholding tax
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Transaction Code SPRO
2. On the Change View “Enhanced Withholding tax functions active”: Overview screen, make the following entry:
Field name Description User action and values Note
Company Code Company Code BP01 Defaulted
Company Name Name of Company Code
India Best Practices Ltd Defaulted
Ext.W/Tax Extended Withholding
Activate the check box Activate the extended with holding tax
3. To save the entries use save icon or use Ctrl+S.
3.14.3 Defining Accounts to post the Withholding Tax
UseThe purpose of this activity is to assign the General Ledger Master records to post the withholding tax deducted, which will be paid to the government subsequently.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings Accounts for withholding tax Define Accounts for Withholding Tax to be paid over
Transaction Code SPRO
2. On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries for the Chart of Accounts CAIN:
Withholding Tax Type
Withholding Tax Code
General Ledger Account
I1 I1 13113940
I1 I9 13113940
I2 I2 13113940
I2 I9 13113940
I3 I3 13113940
I3 I9 13113940
I4 I4 13113940
I5 I5 13113940
I6 I6 13113940
I6 I9 13113940
P1 P1 13113940
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Withholding Tax Type
Withholding Tax Code
General Ledger Account
P1 P9 13113940
P2 P2 13113940
P2 P9 13113940
P3 P3 13113940
P3 P9 13113940
P4 P4 13113940
P5 P5 13113940
P6 P6 13113940
P6 P9 13113940
E1 E1 13113940
E2 E2 13113940
E3 E3 13113940
E4 E4 13113940
E5 E5 13113940
E6 E6 13113940
EA EA 13113940
EB EB 13113940
EC EC 13113940
ED ED 13113940
EE EE 13113940
EF EF 13113940
3. To save the entries use save icon or choose Ctrl+S.
One General Ledger account has been assigned for all withholding tax types and codes to post the deduction. If required different general ledger account can be maintained in the combination of Withholding Tax Type and Withholding Tax Code.
General ledger account needs to be maintained on open item basis to perform the withholding tax clearing. Make the necessary changes in the General ledger account manually.
3.15 Maintaining Number Group for Internal Challan Numbers
Use
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SAP Best Practices J05 – Materials Management: Configuration Guide You are going to create number range groups
Procedure 1. Access the activity using one of the following navigation options:
Menu System Services Table Maintenance Extended Table Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWTNUMGR_1 and choose the Maintain push button.
3. On the Change View Number Groups for Internal Challan Numbers – EWT India: Section Code screen, make the following entries
Company Code Section Code Off. W/Tax Key
Number Group
BP01 BP01 194C 10
BP01 BP01 194J 10
BP01 BP01 194I 10
BP01 BP01 194D 10
BP01 BP01 194A 10
4. To save the entries use save icon or choose Ctrl+S.
3.16 Assignment of Number Ranges3.16.1 Assigning Number Ranges to Number Groups
UseIn this IMG activity, you assign each number group to a number range.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Remittance Challan Assign Number Ranges to Number Groups
Transaction Code SPRO
2. On the Change View “INTERNAL NO RANGE FOR CHALLANS-EWT INDIA:”OVERVIEW screen make the following entries.
Field name Description User action and values Note
Number Group Number Group 10
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SAP Best Practices J05 – Materials Management: Configuration Guide 3. To save the entries use Save icon or choose Ctrl+S.
3.16.2 Maintaining Number Ranges
UseThe purpose of this activity is to maintain the number ranges that the system is to use to number the remittance challans while posting the TDS Challan.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Remittance Challan Maintain Number Ranges
Transaction Code SPRO
2. On the Internal number ranges for Challan screen, select the Change Groups push button.
3. On the Maintain Number Ranges Groups screen, select the check box Group without text.
4. Select the from the menu Interval Maintain and assign the Company Code BP01 on the pop screen
5. Select on the “Maintain Number Range Intervals” screen, select the menu Edit Insert Year or Insert Year push button.
Field name Description User action and values Note
Year Year for which number range being defined
2003
From Number Starting number of series
1000
To Number Ending number of series
1999
6. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on the number group 10 and choose the select element icon)
7. Select the check box “Group without Text” and choose the Assign Element Group push button.
8. To save the entries use save icon or choose Ctrl+S.
The challan numbers are year dependent. In case you need to maintain the number range for new Fiscal year, maintain the number range to the new fiscal year, use the following additional steps.
9. To maintain the number range for another fiscal year, select the check box “Group without Text” on the “Maintain Number Range Groups” screen and select from the menu Interval Maintain and assign the Company Code as BP01.
10. Select the number rage 2003, which displayed in the screen, on the “Maintain Number Range Intervals” screen, select the menu Edit Insert Year.
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SAP Best Practices J05 – Materials Management: Configuration Guide 11. Maintain the number ranges by assigning the Fiscal Year, number series from and number
series to.
12. To save the entries use save icon or choose Ctrl+S.
3.16.3 Maintaining Number Groups and SAP Script Forms
UseThe purpose of this activity is to specify which SAP script forms will be used to use to print the withholding tax certificates.
PrerequisitesCheck SAP Script Form J_1IEWTCERT which is delivered with the Standard system for generation of withholding tax certificates. If required copy from the 000 client to the client you are using.
Procedure 1. Access the activity using one of the following navigation options:
Menu System Services Table Maintenance Extended Table Maintenance
Transaction Code SM30
2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWT_CERT_N and choose the Maintain push button.
3. On “Change view “SAP Script Forms / Section indicators for EWT Certificate” screen, make the following New Entries.
Company Code Section Code
Off. With holding Tax key
Section Type
From Number Group
BP01 BP01 194C J_1IEWT_CERT 11
BP01 BP01 194D J_1IEWT_CERT 16
BP01 BP01 194I J_1IEWT_CERT 14
BP01 BP01 194J J_1IEWT_CERT 13
BP01 BP01 194A J_1IEWT_CERT 19
4. To save the entries use save icon or choose Ctrl+S
3.16.4 Assigning Number Ranges to Number Groups
Procedure
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SAP Best Practices J05 – Materials Management: Configuration Guide 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Withholding Tax Certificates for Vendors and Customers Assign Number Ranges to Number Groups
Transaction Code SPRO
2. To maintain on the “Change View “Number Ranges for Withholding Tax Certificates”: Overview” screen, make the following New Entries.
Number Group Internal Number Range
11 11
13 13
14 14
16 16
19 19
3. To save the entries use save icon or choose Ctrl+S
3.16.5 Maintaining Number Ranges
UseThe purpose of this activity is to maintain the number ranges that the system is to use to number the Withholding Tax Certificates.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Withholding Tax Certificates for Vendors and Customers Maintain Number Ranges
Transaction Code SPRO
2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups push button.
3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16, and 19.
The certificate numbers are year dependent. In case of New Fiscal year, maintain the number range to the new fiscal year, Use the following additional steps:
4. Select the check box above the number range group ID on the “Maintain number range groups” screen.
5. Select from the menu Interval Maintain and assign the Company Code as BP01.
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SAP Best Practices J05 – Materials Management: Configuration Guide 6. On the “Maintain Number Range Intervals” screen select the number rage 2003, which
displayed in the screen, and select from the menu Edit Insert Year.
7. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to, for each Number group. Number Range should not overlap between the number groups.
Number group
Fiscal year From Number To Number Current Number
11 2003 110000 119999
13 2003 130000 139999
14 2003 140000 149999
16 2003 160000 169999
19 2003 190000 199999
8. The group text not transported and maintain manually.
9. To save the entries use save icon or choose Ctrl+S.
3.17 E-Filing, India Localisation Annual Legal ReportThe Program gives the output in e-file with a different set of records. As per the Government circular, the e-file should have records for which certificates have been printed. To enable the customers to have better usable output , along with e-file SAP provides an Higherarchial ALV report Functionality that will present the list of documents in the form of workflow. The ALV report not only will have documents from which certificates have been printed but also the Document workflow details from the internal challan updation stage.
The following are customization steps for E- filing Annual Report
3.17.1 Reason Code Mapping
UseIn this IMG activity, you create Reason codes for Exemption Certificate.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu System Services Table Maintenance Extended Table Maintenance
Transaction Code SM30
2. On the Change View “Maintain Table Views: Initial Screen:” OVERVIEW screen make the following entries.
Field name User action and values Note
Table/View j_1irsncodem
3. To maintain the entries choose Enter.
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SAP Best Practices J05 – Materials Management: Configuration Guide 4. On the Change View “Change view Exemption Reason Code; e-Filing India Localisation”
OVERVIEW screen make the following entries.
Country Exemption Reson Off Rsn Cd
IN 01 Lower Deduction/No Deduction thru Certificate u/s 197
IN 02 Lower Deduction/No Deduction thru Certificate u/s 197
IN 03 Lower Deduction/No Deduction thru Certificate u/s 197A
IN 04 Lower Deduction/No Deduction thru Certificate u/s 197A
5. To save the entries use save icon or choose Ctrl+S.
3.17.2 State Code Mapping
UseIn this IMG activity, you create State codes as per Government E-filing.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu System Services Table Maintenance Extended Table Maintenance
Transaction Code SM30
2. On the Change View “Maintain Table Views: Initial Screen: ”OVERVIEW screen make the following entries.
Field name User action and values Note
Table/View J_1ISTATECD
3. To maintain the entries choose Enter.
4. On the Change View “Change view State Codes; e-Filing Localisation India” OVERVIEW screen make the following entries.
Country State Code Description
IN 1 ANDAMAN AND NICOBAR ISLANDS
IN 2 ANDHRA PRADESH
IN 3 ARUNACHAL PRADESH
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Country State Code Description
IN 4 ASSAM
IN 5 BIHAR
IN 6 CHANDIGARH
IN 7 DADRA & NAGAR HAVELI
IN 8 DAMAN & DIU
IN 9 DELHI
IN 10 GOA
IN 11 GUJARAT
IN 12 HARYANA
IN 13 HIMACHAL PRADESH
IN 14 JAMMU & KASHMIR
IN 15 KARNATAKA
IN 16 KERALA
IN 17 LAKSHAWADEEP
IN 18 MADHYA PRADESH
IN 19 MAHARASHTRA
IN 20 MANIPUR
IN 21 MEGHALAYA
IN 22 MIZORAM
IN 23 NAGALAND
IN 24 ORISSA
IN 25 PONDICHERRY
IN 26 PUNJAB
IN 27 RAJASTHAN
IN 28 SIKKIM
IN 29 TAMILNADU
IN 30 TRIPURA
IN 31 UTTAR PRADESH
IN 32 WEST BENGAL
IN 33 CHHATISHGARH
IN 34 UTTARANCHAL
IN 35 JHARKHAND
5. To save the entries use save icon or choose Ctrl+S.
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3.17.3 Mapping legal state codes vis-à-vis state codes in vendor master
UseIn this IMG activity, you assign State codes as per Government E-filing to Region Codes of State maintained in vendor master.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu System Services Table Maintenance Extended Table Maintenance
Transaction Code SM30
2. On the Change View “Maintain Table Views: Initial Screen: ”OVERVIEW screen make the following entries.
Field name User action and values Note
Table/View J_1ISTATECDM
3. To maintain the entries choose Enter.
4. On the Change View “Change view State Codes; e-Filing Localisation India” OVERVIEW screen make the following entries.
Country Region State Code
IN 01 2
IN 02 3
IN 03 4
IN 04 5
IN 05 10
IN 06 11
IN 07 12
IN 08 13
IN 09 14
IN 10 15
IN 11 16
IN 12 18
IN 13 19
IN 14 20
IN 15 21
IN 16 22
IN 17 23
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Country Region State Code
IN 18 24
IN 19 26
IN 20 27
IN 21 28
IN 22 29
IN 23 30
IN 24 31
IN 25 32
IN 26 1
IN 27 6
IN 28 7
IN 29 8
IN 30 9
IN 31 17
IN 32 25
IN 33 33
IN 34 34
IN 35 35
5. To save the entries use save icon or choose Ctrl+S.
3.17.4 Assigning Physical File path to Logical File path
UseIn this IMG activity, you assign Physical File path in which SAP TDS file is saved to Logical File path.
Procedure 1. Access the activity using one of the following navigation options:
IMG Menu Command Box
Transaction Code FILE
2. Ignore the Caution ‘ table is cross-client’ and Enter
3. On the Change View “Logical File path Definition: ”OVERVIEW screen make the following entries.
Field name User action and values Note
Logical File Path J_1I_EFILE_DOWNLOAD
Name Downloand for E-file, India Loacalization
4. To maintain the entries choose Enter.
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SAP Best Practices J05 – Materials Management: Configuration Guide 5. Select Logical File path and choose ‘Assignment of Physical Paths to Logical Path’
6. On the Change View “Assignment of Physical Path to Logical Path: ”OVERVIEW screen make the following entries.
Field name User action and values Note
Logical File Path J_1I_EFILE_DOWNLOAD Default value
Name Downloand for E-file, India Loacalization Default value
Syntax Group WINDOWS NT Microsoft Windows NT Input Value
Physical Path D:\usr\sap\SR3\DVEBMGS00\work\<FILENAME> Input Value
Consult the Basis Administrator for Physical Path.
7. To save the entries use save icon or choose Ctrl+S.
4 Configuration CATTs
4.1 Maintaining Address for Business Place
UseThe purpose of this activity is to maintain the Business Place Address using the CATT.
If address maintained along with Creation of Business Place manually, no need to run this CATT.
PrerequisitesBusiness Place must be created in the system.
Procedure Address already maintained at step 3.5 above.
4.2 Maintaining Address for Section Code
UseThe purpose of this activity is to maintain the Section Code Address using the CATT.
If address maintained along with Creation of Section Code manually, no need to run this CATT.
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PrerequisitesSection Code must be created in the system.
Procedure Address already maintained at step 3.5 above.
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