J05-NEW MM CONF

http://www.musicindiaonline.com/#/

Release V2.470

February 2005

English

J05 – Materials Management (New)Building Block Configuration Guide

SAP AGNeurottstr. 1669190 WalldorfGermany

SAP Best Practices J05 – Materials Management: Configuration Guide

Copyright

© Copyright 2005 SAP AG. All rights reserved.

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Icons

Icon Meaning

Caution

Example

Note or Tip

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



ContentsMaterials Management: Configuration Guide..................................................................................8

1 Purpose................................................................................................................................... 8

2 Preparation.............................................................................................................................. 8

2.1 Prerequisites.................................................................................................................. 8

3 Materials Management Configuration......................................................................................8

3.1 Organizational Elements................................................................................................8

3.1.1 Creating Purchase Groups........................................................................................8

3.2 General Settings............................................................................................................9

3.2.1 Creation of Unit of Measurement...............................................................................9

3.2.2 Defining Unit of Measurement Groups....................................................................14

3.3 Materials Master and Inventory Management Settings................................................15

3.3.1 Maintaining Company Code for Materials Management..........................................15

3.3.2 Defining Attributes of Material Types.......................................................................17

3.3.3 Defining Materials Groups.......................................................................................22

3.3.4 Defining Product Hierarchy......................................................................................23

3.3.5 Defining Vendor Account group field selection........................................................25

3.3.6 Maintaining Plant Parameters for Inventory Management.......................................26

3.3.7 Setting Tolerance Limits for Goods Receipts..........................................................29

3.3.8 Defining Screen Layout...........................................................................................31

3.3.9 Extension of Costing View to VERP Material Type.................................................32

3.3.10 Maintaining Access Sequence for Subcontracting Challan.....................................32

3.3.11 Maintaining Output Type for Subcontracting Challan..............................................33

3.3.12 Maintaining Output Determination Procedure..........................................................34

3.3.13 Printer Determination by Plant / Storage Location...................................................35

3.3.14 Maintaining Output Conditions Record....................................................................36

3.4 Purchasing Settings.....................................................................................................38

3.4.1 Purchase Requisition: Defining Number Ranges....................................................38

3.4.2 Purchase Requisition: Defining Document Types...................................................39

3.4.3 Request for Quotation and Quotation: Defining Number Ranges............................42

3.4.4 Request for Quotation and Quotation: Defining Document Types...........................43

3.4.5 Purchase Order: Defining Number ranges..............................................................44

3.4.6 Purchase Order: Define Document Types...............................................................45

3.4.7 Purchase Order: Setting Tolerance Limits for Price Variances................................46

3.4.8 Defining Screen Layout at Document Level............................................................48

3.4.9 Defining the Condition types, Access Sequence, Condition Tables........................49



3.4.10 Defining the Calculation Schemas...........................................................................50

3.4.11 Defining the Schema Groups..................................................................................53

3.4.12 Defining Schema Determination..............................................................................54

3.4.13 Creating Output – Condition Records: Request for Quotation.................................55

3.4.14 Creating Output – Condition Records: Purchase Order..........................................56

3.4.15 Creating Output – Condition Records: Outline Agreement......................................57

3.4.16 Defining Permissible Partner Roles per Account Group..........................................58

3.4.17 Defining Partner Schemas.......................................................................................59

3.4.18 Assigning Partner Schemas to Vendor Groups.......................................................59

3.4.19 Vendor Evaluation – Defining Criteria.....................................................................60

3.4.20 Defining Purchase Organization Data for Vendor Evaluation..................................60

3.4.21 Maintaining Rounding Profiles.................................................................................61

3.4.22 Unit of Measure Rounding Rules.............................................................................62

3.4.23 Maintaining Account Assignment Categories..........................................................62

3.4.24 Releasing Procedure for Purchase Documents.......................................................63

3.5 Valuation and Account Assignment Settings...............................................................68

3.5.1 Defining Valuation Control.......................................................................................68

3.5.2 Grouping Together Valuation Areas........................................................................69

3.5.3 Defining Valuation Classes......................................................................................70

3.5.4 Activating Split Valuation.........................................................................................73

3.5.5 Defining Valuation Class for HAWA........................................................................73

3.5.6 Configuring Automatic Account Assignment............................................................74

3.5.7 Configuring Price Change in Previous Period/Previous Year...............................79

3.6 Logistics Invoice Verification Settings..........................................................................80

3.6.1 Maintaining Default Values for Tax Codes..............................................................80

3.6.2 Activating Direct Posting to G/L Accounts and Material Accounts...........................81

3.6.3 Configuring How Unplanned Delivery Costs are Posted.........................................81

3.6.4 Configuring How Exchange Rate Differences are treated.......................................82

3.6.5 Setting Tolerance Limits for Logistics Invoice Verification.......................................83

3.6.6 Vendor Specific Tolerances Configuration..............................................................88

3.6.7 Setting of Checking Duplicate Invoices...................................................................88

3.7 Consumption Based Planning Settings.......................................................................89

3.7.1 Maintaining Plant Parameters.................................................................................89

3.7.2 Activation of Material Requirement Planning.........................................................103

3.8 Tax on Goods Movement - India...............................................................................104

3.8.1 Basic Settings........................................................................................................104

3.8.2 Determination of Excise Duty................................................................................120



3.8.3 Transactions: Incoming Excise Invoices................................................................139

3.8.4 Business Transactions: Tools................................................................................158

3.9 Extended Withholding Tax – Basic Settings..............................................................162

3.9.1 Checking Withholding Tax Countries....................................................................162

3.9.2 Defining Official Withholding Tax Codes...............................................................163

3.9.3 Defining Reasons for Exemption...........................................................................163

3.10 Defining Branch Office...............................................................................................164

3.11 Defining Section Code...............................................................................................165

3.12 Maintaining Factory Calendar to Section Code.........................................................166

3.13 Extended Withholding Tax - Calculation....................................................................167

3.13.1 Defining Withholding Tax Type for Invoice Posting...............................................167

3.13.2 Defining Withholding Tax Types for Payment Posting...........................................173

3.13.3 Defining Withholding Tax Type for Ecess at invoice posting.................................175

3.13.4 Defining Withholding Tax Type for Ecess at Payment posting..............................176

3.13.5 Defining Rounding Rule for Withholding Tax Types..............................................177

3.13.6 Defining Withholding Tax Codes...........................................................................178

3.13.7 Defining Withholding Tax Codes (ECESS)............................................................180

3.13.8 Portraying Dependencies Between Withholding Tax Types..................................181

3.13.9 Checking Recipient Types.....................................................................................183

3.13.10 Maintaining Tax Due Dates...............................................................................184

3.13.11 Maintaining Surcharge Rates............................................................................185

3.13.12 Assigning Types of Companies to Withholding Tax Codes...............................186

3.14 Extended Withholding Tax – Company Code Assignment........................................187

3.14.1 Assigning Withholding Tax Type to Company Code.............................................187

3.14.2 Activating Extended Withholding Tax Code...........................................................188

3.14.3 Defining Accounts to post the Withholding Tax.....................................................189

3.15 Maintaining Number Group for Internal Challan Numbers.........................................191

3.16 Assignment of Number Ranges.................................................................................191

3.16.1 Assigning Number Ranges to Number Groups.....................................................191

3.16.2 Maintaining Number Ranges.................................................................................192

3.16.3 Maintaining Number Groups and SAP Script Forms.............................................193

3.16.4 Assigning Number Ranges to Number Groups.....................................................194

3.16.5 Maintaining Number Ranges.................................................................................194

3.17 E-Filing, India Localisation Annual Legal Report.......................................................195

3.17.1 Reason Code Mapping..........................................................................................195

3.17.2 State Code Mapping..............................................................................................196

3.17.3 Mapping legal state codes vis-à-vis state codes in vendor master........................198



3.17.4 Assigning Physical File path to Logical File path...................................................199

4 Configuration CATTs...........................................................................................................200

4.1 Maintaining Address for Business Place....................................................................200

4.2 Maintaining Address for Section Code......................................................................201



Materials Management: Configuration Guide

1 PurposeThe purpose of this document is to describe the general configuration steps required to manually set up the configuration within the system landscape.

The Configuration Guide describes how to set up the configuration of a Building Block manually, without the support of automated configuration tools. If you want to use BC Sets and CATT procedures for an automated installation process, refer to the Building Block Installation Guide of the Materials Management IN Building Block.

2 Preparation

2.1 Prerequisites J02 – Organizational Structure

J03 – Financial Accounting

3 Materials Management Configuration

3.1 Organizational Elements3.1.1 Creating Purchase Groups

UseIn this IMG activity you are going to create Purchase Groups. A Purchase Group can be an individual or group of individuals.

Procedure 1. SAP R/3 as a standard delivered with three purchase groups 001,002 and 003. In this the

same has been used.

2. Access the activity using one of the following navigation options:

Transaction Code SPRO

IMG Menu Materials Management Purchasing Create purchasing groups


SAP Best Practices J05 – Materials Management: Configuration Guide 3. The following entries have already been maintained by standard SAP R/3 and the same is

used. If required you can configure you own Purchase Groups by following this process.

Field name Description R/O/C User action and values Note

Purchasing Group

Purchasing Group Code

R 001 – 003 Defaulted by SAP

Description p.group

Description of Purchase Group

R Group One

Group Two

Group Three

These descriptions can be changed if required. Or new groups can also be created.

4. Save the entries if any changes have been made by choosing Save Icon or choosing Control + S.

Result Data was saved.

3.2 General Settings3.2.1 Creation of Unit of Measurement

UseThe purpose of this activity is to create new unit of measurement.

Procedure 1. Access the activity using one of the following navigation options:

IMG Menu General Settings Check units of measurement

Transaction Code CUNI

2. On the Unit of measurement: Initial screen, choose Unit of measurement icon.

3. On the Change units of measurement of Dimension (no dimensions): Overview choose Create (F7) icon and make the following entries.

Field name Description User action and values Note

Int. meas. unit Internal unit of measurement format

PC

Commercial Commercial unit of measurement

PC

Technical Technical formation of unit of measurement

PC




Measurement unit text

Text of unit of measurement

pieces

ISO code ISO code PCE

Primary code Primary code Flag the Check box

Commercial meas. unit

Commercial measurement unit ID

Flag the Check box

4. By using the above step you can create additional unit of measurements if required.

5. The following unit of measurements was created by using BC Sets /SMB29/CUNI_B801_J05 and /SMB29/CUNI_B802_J05. Most of them are delivered as SAP standard unit of measurements but descriptions were fine tuned in some cases. Actually system store unit of measurements data in about four tables, to simplify this configuration document entries of only one table is given. Practically creating all the below unit of measurements may take very long time, if you want create automatically /SMB29/CUNI_B801_J05 and /SMB29/CUNI_B802_J05 BC sets can be used from Best Practice Chemical India solution.

Int. meas. unit

Commercial Technical Meas. unit text

Unit text

% % % % Percentage%O %O %O 0% Per mille1 ONE One One One10 D d Days Days22S 22S mm2/s mm2/s Square millimeter/second2M CMS cm/s cm/s Centimeter/Second2X 0 m/min m/min Meter/Minute4G µL µl µl Microliter4O µF µF µF Microfarad4T IB pF pF PikofaradA A A A AmpereA87 GOH GOhm GOhm GigaohmA93 GM3 g/m3 g/m3 Gram/Cubic meterACR ACR acre Acre AcreB34 KD3 kg/dm3 kg/dm3 Kilogram/cubic decimeterB45 QML kmol kmol KilomolB47 NI ND ND KilonewtonB73 MN MN MN MeganewtonB75 MGO MOhm MOhm MegohmB78 MHV MV Megavolt MegavoltB84 µA µA µA MicroampereBAG BAG Bag Bag BagBAR BAR bar bar barBOT BT Fl. Bottle BottleBQK BQK Bq/kg Bq/kg Becquerel/kilogramC10 RF mF mF MillifaradC36 M/M mol/m3 Mol/m3 Mol per cubic meter



C38 M/L Mol/l Mol/Liter Mol per literC39 NA nA nA NanoampereC3S C3S cm3/s cm3/s Cubic centimeter/secondC41 R-U nF nF NanofaradC56 NMM N/mm2 N/mm2 Newton/Square millimeterCCM CM3 cm3 cubic cm Cubic centimeterCD CD cd cd CandelaCDM CD3 dm3 Cubic dec. Cubic decimeterCM CM cm cm CentimeterCM2 CM2 cm2 sq cm Square centimeterCMH CMH cm/h cm/h Centimeter/hourCS CV Case Case CaseCTL CL Cl centiliter centiliterD10 A/V A/V Siemens/m Siemens per meterD41 TOM t/m3 t/m3 Ton/Cubic meterD46 VA VA VA VoltampereDEG DEG deg Degree DegreeDM DM dm dm DecimeterDR DR DR Drum DrumDZ DZ dz Dozen DozenEA EA EA each eachEE EU EU Enzy.Units Enzyme UnitsEML EML EU/ml Enzyme/ml Enzyme Units / MilliliterF F F F FaradFA °F °F °F FahrenheitFT FT Foot Foot FootFT2 FT2 ft2 sq foot Square footFT3 FT3 ft3 Cubic foot Cubic footG G g gram gramG/L G/L gai/l gai/liter gram act.ingrd / literGAU GAU GAU Gram Gold Gram GoldGC °C °C °C Degrees CelsiusGHG GHG g/hg g/hg Gram/hectogramGJ FY FYr FYr GigajouleGKG GKG g/kg g/kg Gram/kilogramGLI GLI g/l g/l Gram/literGLL GAL gal US gallon, US gallon, USGLM GPM GPM US Gal/Mi(US) Gallons per mile (US)GM GM g/mol g/mol Gram/MolGM2 GM2 g/m2 g/m2 Gram/square meterGPH BPH GPH US Gal/hr US Gallons per hour (US)GQ µGQ µg/m3 µg/m3 Microgram/cubic meterGRO GRO gro Uppercase UppercaseGW GI gai g act.ing. Gram act. ingrd.H H h h HourHAR HA Hectar Hectare HectareHL HL hl hectoliter HectoliterHPA HPA hPa hPa HectopascalHZ HZ Hz Hz Hertz (1/second)IN IN in Inch Inch



IN2 IN2 Inch2 Sq inch Square inchIN3 IN3 Inch3 Cubic inch Cubic inchJ J J J JouleJHR YR y Year YearsJKG JKG J/kg J/kg Joule/KilogramJMO JMO J/mol J/mol Joule/MolK K K K KelvinKA KA kA kA KiloampereKAN CAN Can Canister CanisterKAR CT Car Carton CartonKBK KBK kBq/kg kBq/kg Kilobecquerel/kilogramKG KG kg kilo gram KilogramKGF KGF kg/m2 kg/m2 Kilogram/Square meterKGK KGK kg/kg kg/kg Kilogram/KilogramKGM KGM kg/mol kg/mol Kilogram/MolKGS KGS kg/s kg/s Kilogram/secondKGV KGV kg/m3 kg/m3 Kilogram/cubic meterKGW KAI kgai kg ac.ing. Kilogram act. ingrd.KHZ KHZ kHz kHz KilohertzKI CR Crate Crate CrateKJ KJ kJ kJ KilojouleKJK KJK KJ/kg KJ/kg Kilojoule/kilogramKJM KJM KJ/mol KJ/mol Kilojoule/MolKM KM km km KilometerKM2 KM2 km2 sq km Square kilometerKMH KMH km/h km/h Kilometer/hourKMK KMK m3/m3 m3/m3 Cubic meter/Cubic meterKMN KMN K/min K/min Kelvin/MinuteKMS KMS K/s K/s Kelvin/Second

KNM KNM kN/m2 kN/m2Kilonewton per square meter

KOH KOH kOhm kOhm KiloohmKPA KPA kPa kPa KilopascalKT KT kt kilo ton KilotonneKV KV kV kV KilovoltKVA KVA kVA kVA KilovoltampereKW KW KW KW KilowattKWH KWH kwh kwh Kilowatt hoursKWK KIK kai/kg kai/kg kg act.ingrd. / kgL L l liter LiterL2 LMI l/min l/min Liter/MinuteLB LB lb pound, US US poundLE AU AU Activ.unit Activity unitLHK LHK l/hkm l/100 km Liter per 100 kmLMS LMS l/m_.s l/mol.s Liter/MolsecondLPH LPH L/hr Liter/hr Liter per hourM M m m MeterM% M% %(m) %(m) Percent massM%O M%O %O(m) %0(mass) Permille massM/S M/S m/s m/s Meter/secondM2 M2 m2 sg meter Square meter



M2I M-2 1/M2 1/M2 1 / square meterM2S M2S m2/s m2/s Square meter/secondM3 M3 m3 Cubic m Cubic meterM3S M3S m3/s m3/s Cubic meter/secondMA MA mA mA MilliampereMBA MBA mbar mbar MillibarMBZ MBZ m.b_/s m.bar/s Meterbar/secondMEJ MEJ MJ MJ MegajouleMG MG mg milligram MilligramMGF MGE mg/cm2 mg/cm2 Milligram/Square centimeterMGG MGG mg/g mg/g Milligram/gramMGK MGK mg/kg mg/kg Milligram/kilogramMGL MGL mg/l mg/l Milligram/literMGQ MGQ mg/m3 mg/m3 Milligram/cubic meterMGW MGW VA VA MegawattMHZ MHZ MHz MHz MegahertzMI MI mile Mile MileMI2 MI2 Mile2 sq mile Square mileMIM µM µm µm MicrometerMIN MIN min min MinuteMIS MIS µs µs MicrosecondMJ MIJ mJ mJ MillijouleML ML ml ml MilliliterMLK MLK ml/m3 ml/m3 Milliliter/cubic meterMLW MLI mlai ml act.in. Milliliter act. ingr.MM MM mm mm MillimeterMM2 MM2 mm2 sq mm Square millimeterMMA MMA mm/a mm/a Millimeter/yearMMG MMG mmol/g mmol/g Millimol/gramMMH MMH mm/h mm/h Millimeter/hourMMK MMK m_/kg mmol/kg Millimol/kilogramMMO MMO mmol mmol MillimolMMQ MM3 mm3 mm3 Cubic millimeterMMS MMS mm/s mm/s Millimeter/secondMNM MNM mN/m mN/m Millinewton/meterMOK MOK mol/kg mol/kg Mol/kilogramMOL MOL mol mol MolMON MON Months Months MonthsMPA MPA MPa MPa MegapascalMPB MPB ppb(m) ppb(m) Mass parts per billionMPG MPG MPG US Mi/Gal(US) Miles per gallon (US)MPM MPM ppm(m) ppm(m) Mass parts per millionMPS MPS mPa.s mPa.s Millipascal secondsMPT MPT ppt(m) ppt(m) Mass parts per trillionMPZ MPZ m.Pa/s m.Pa/s Meterpascal/secondMQH M3H m3/h m3/h Cubic meter/HourMS MS ms ms MillisecondMS2 MS2 m/s2 m/s2 Meter/second squaredMTE MTE mT mT MilliteslaMTS M/H m/h m/h Meter/Hour



MV MV mV mV MillivoltMVA PCT PCT PCT MegavoltampereMW VA mW mW MilliwattMWH MWH mwh mwh Megawatt hoursN N N N NewtonNAM NAM nm nm NanometerNM NM N/m N/m Newton/meterNS NS ns ns NanosecondOHM OHM Ohm Ohm OhmOZ OZ oz ounce ounzeOZA FOZ foz US Fld.oz US Fluid Ounce USP P P Points PointsPA PA Pa Pa PascalPAA PR PR Pair PairPAK PAC PAC Pack PackPAL PAL PAL Pallet PalletPAS PAS Pas Pascal sec Pascal secondPC PC PC piecesPMI PMI 1/min 1/min 1/minutePPB PPB ppb ppb Parts per billionPPM PPM ppm ppm Parts per millionPPT PPT ppt ppt Parts per trillionPRS PRS PRS Persons Number of persons

6. Save the entries by choosing Save icon or Ctrl + S.

3.2.2 Defining Unit of Measurement Groups

UseThe purpose of this activity is to create unit of measurement groups.


IMG Menu Logistics – General Material Master Settings for Key Fields Define Units of Measure Groups


2. On the Change View “Define Unit of Measurement Groups”: Overview screen, make the following entries:


Unit group Unit of measurement group

10

Alt. Unit Alternative unit of measurement

DZ






Defaulted by system

Numerator Numerator 12

Denominat. Denominator 1

Unit group Unit of measurement group

10

Alt. Unit Alternative unit of measurement

GRO



Defaulted by system

Numerator Numerator 144

Denominat. Denominator 1

3. Choose Enter to complete the entries and save by choosing Save (Ctrl +S) icon.

3.3 Materials Master and Inventory Management Settings

3.3.1 Maintaining Company Code for Materials Management

UseTo create material master record for plants a control record must exist for the company codes BP01 and BP0X for which you are going to create. By doing this setting you are going to create control record.


Transaction Code OMSY

IMG Menu Logistics General Material Master Basic Settings Maintain Company Codes for Materials Management

2. In this screen select Company Code BP01 India Best Practices Ltd and do the following entries:


CoCd Company Code R Select the company code BP01

Input the values in the BP01 line.




Company Name Name of Company code

R Defaulted by the system Grayed out

Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003. Enter the current fiscal year. For example: 10 Apr 2003 as 2003, 04 Oct 2003 as 2003, 10 Jan 2004 as 2003 and 06 Feb 2004 as 2003.

2003 Fiscal year – 01st April 2003 to 31st March 2004.


Year Fiscal year of current period

R Enter the Fiscal year of current period

Example: 2003 for November 2003.

Input the value

10 (Enter current period) (Example current date 15th January, 2004, the current period is-10)

Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003 and 12 for March 2004.

Pe Current posting period

R Enter the current posting period. 01 Apr, 02 May and so on…..


Input the value

Abp Allow posting to previous period

O If you want allow user to have posting of previous period check this box

3. Save the settings by choosing Save Icon or choose Control + S.

4. To maintain another company code repeat the following steps:

5. On the Change View “Materials Management View on Company Codes”: Overview screen, make the following entries:

6. Choose Company Code BP0X India BP (Inter-Company)


CoCd Company Code Choose the company code BP0X

Input the values in the BP0X line.

Company Name

Name of Company code

Defaulted by the system Grayed out

Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003. Enter the current fiscal year. For example: 10 Apr 2003 as 2003, 04 Oct 2003 as 2003, 10 Jan 2004 as 2003 and 06 Feb 2004 as 2003.






Year Fiscal year of current period

Enter the Fiscal year of current period


Input the value

10 (Enter current period) (Example current date 15th January, 2004, the current period is -10)

Enter the current posting period. 01 Apr, 02 May and so on…..Example: 08 for November 2003 and 12 for March 2004.

Pe Current posting period

Enter the current posting period. 01 Apr, 02 May and so on…..


Input the value

Abp Allow posting to previous period

If you want allow user to have posting of previous period check this box

7. Save the settings by choosing Save Icon or choose Ctrl + S.


3.3.2 Defining Attributes of Material Types

UseWhenever you create a material master record, you must assign it to a material type. This requires you to first define the attributes of each material type. You do the same in this part of IMG activity.



IMG Menu Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types


SAP Best Practices J05 – Materials Management: Configuration Guide 2. To maintain the attributes for each Material Type please select the Material Type by choosing

the box located left side of respective Material Type and choosing Quantity/value updating in Dialog Structure.

3. Choose the respective check box as per the following table for BP01, BP02, BP03 and BP0X Plants.

4. In the following box ‘X’ represents select that particular check box.

ValA Mtyp Quantity updating

Value updating Pipeline mandatory

Pipeline allowed

Valuation Area (Plant)

Materia Type

Quantity updating in material master record

Value updating in material master record

Pipeline handling is mandatory

Pipeline handling is allowed

BP01 ABF

BP01 CONT

BP01 COUP

BP01 DIEN

BP01 ERSA X X

BP01 FERT X X

BP01 FGTR X X

BP01 FHMI X X

BP01 FOOD X X

BP01 FRIP X X

BP01 HALB X X

BP01 HAWA X X

BP01 HERS X X

BP01 HIBE X X

BP01 IBAU

BP01 INTR X X

BP01 KMAT

BP01 LEER X X

BP01 LEIH X

BP01 LGUT X X

BP01 MODE X X

BP01 NLAG

BP01 NOF1 X X

BP01 PIPE X

BP01 PLAN

BP01 PROC



BP01 PROD

BP01 ROH X X

BP01 UNBW X

BP01 VERP X X

BP01 VKHM X X

BP01 VOLL X X

BP01 WERB X X

BP01 WERT X

BP01 WETT

BP02 ABF

BP02 CONT

BP02 COUP

BP02 DIEN

BP02 ERSA X X

BP02 FERT X X

BP02 FGTR X X

BP02 FHMI X X

BP02 FOOD X X

BP02 FRIP X X

BP02 HALB X X

BP02 HAWA X X

BP02 HERS X X

BP02 HIBE X X

BP02 IBAU

BP02 INTR X X

BP02 KMAT

BP02 LEER X X

BP02 LEIH X

BP02 LGUT X X

BP02 MODE X X

BP02 NLAG

BP02 NOF1 X X

BP02 PIPE X

BP02 PLAN

BP02 PROC



BP02 PROD

BP02 ROH X X

BP02 UNBW X

BP02 VERP X X

BP02 VKHM X X

BP02 VOLL X X

BP02 WERB X X

BP02 WERT X

BP02 WETT

BP03 ABF

BP03 CONT

BP03 COUP

BP03 DIEN

BP03 ERSA X X

BP03 FERT X X

BP03 FGTR X X

BP03 FHMI X X

BP03 FOOD X X

BP03 FRIP X X

BP03 HALB X X

BP03 HAWA X X

BP03 HERS X X

BP03 HIBE X X

BP03 IBAU

BP03 INTR X X

BP03 KMAT

BP03 LEER X X

BP03 LEIH X

BP03 LGUT X X

BP03 MODE X X

BP03 NLAG

BP03 NOF1 X X

BP03 PIPE X

BP03 PLAN

BP03 PROC



BP03 PROD

BP03 ROH X X

BP03 UNBW X

BP03 VERP X X

BP03 VKHM X X

BP03 VOLL X X

BP03 WERB X X

BP03 WERT X

BP03 WETT

BP0X ABF

BP0X CONT

BP0X COUP

BP0X DIEN

BP0X ERSA X X

BP0X FERT X X

BP0X FGTR X X

BP0X FHMI X X

BP0X FOOD X X

BP0X FRIP X X

BP0X HALB X X

BP0X HAWA X X

BP0X HERS X X

BP0X HIBE X X

BP0X IBAU

BP0X INTR X X

BP0X KMAT

BP0X LEER X X

BP0X LEIH X

BP0X LGUT X X

BP0X MODE X X

BP0X NLAG

BP0X NOF1 X X

BP0X PIPE X

BP0X PLAN

BP0X PROC



BP0X PROD

BP0X ROH X X

BP0X UNBW X

BP0X VERP X X

BP0X VKHM X X

BP0X VOLL X X

BP0X WERB X X

BP0X WERT X

BP0X WETT

5. After completing the each and every above mentioned entries save the entries by choosing Save icon or choose Control + S.


3.3.3 Defining Materials Groups

UseThe purpose of this activity is to create material groups.


IMG Menu Logistics - General Material Master Settings for Key Fields Define Material Groups

Transaction Code OMSF

2. On the Change view “Materials Groups”: Overview screen, make the following entries

The following material groups are created to just demonstrate the process of how to create material groups and the same material groups are used in the material master of this product. You can create your own material groups by following the process mentioned below:


Matl Group Material Group YG10010

Matl grp description

Material group description

10010 Material group

Description 2 for the material group

Description 2 for the material group

10010 Material group



3. The following material groups are created in system by using BC Set.

Matl group

Matl grp description Material grp desc. 2

Material Group

Material group description Material group description 2

YG10010 10010 Material group 10010 Material groupYG10020 10020 Material group 10020 Material groupYG10030 10030 Material group 10030 Material groupYG10040 10040 Material group 10040 Material groupYG10050 10050 Material group 10050 Material groupYG10060 10060 Material group 10060 Material groupYG10070 10070 Material group 10070 Material groupYG10110 10110 Material Group 10110 Material GroupYG10120 10120 Material Group 10120 Material GroupYG10210 10210 Material Group 10210 Material GroupYG10220 10220 Material Group 10220 Material GroupYG10230 10230 Material Group 10230 Material GroupYG10240 10240 Material Group 10240 Material GroupYG10250 10250 Material Group 10250 Material GroupYG10260 10260 Material Group 10260 Material GroupYG10270 External Services External Services

4. Choose Enter to complete the entries and save by choosing Save (Ctrl+S).

3.3.4 Defining Product Hierarchy

UseThe purpose of this activity is to define product hierarchy.


IMG Menu Logistics – General Material Master Settings for Key Fields Data Relevant to Sales and Distribution Define Product Hierarchies

Transaction Code OVSV

2. On the Customizing Product Hierarchy screen, chose Maintain: Product Hierarchy.

3. On the Change view “Materials: Product Hierarchies”: Overview screen choose New Entries icon and make the following entries:


Product Hierarchy

Product Hierarchy 00001




Level no. Level number 1

Description Description 1

4. By using above steps the following product hierarchies are created:

Product hierarchy Description Level no.1 1 1100001 1.1 210000100000001 1.1.1 310000100000002 1.1.2 3100002 1.2 210000200000001 1.2.1 310000200000002 1.2.2 310000200000003 1.2.3 3100003 1.3 210000300000001 1.3.1 310000300000002 1.3.2 32 2 1200001 2.1 220000100000001 2.1.1 320000100000002 2.1.2 3200002 2.2 220000200000001 2.2.1 320000200000002 2.2.2 320000200000003 2.2.3 320000200000004 2.2.4 3200003 2.3 220000300000001 2.3.1 320000300000002 2.3.2 310 Granulat 11000001 Bulk 2100000100001 Red 3100000100002 Blue 3100000100003 Yellow 31000002 Packed 2100000200001 Red 3100000200002 Yellow 3100000200003 Blue 31000003 Samples 2100000300001 Red 3100000300002 Yellow 3100000300003 Blue 320 Color 12000001 Bulk 2200000100001 Red 3200000100002 Blue 3200000100003 Yellow 32000002 Packed 2



2000003 Samples 250 Consumption 15000001 Office 25000001000001 Office Material 35000001000002 IT-Material 35000002 Production 25000002000001 Auxiliary Materials 35000002000002 Others 35000003 Plant Maintenance 2

5. The above activity is done to give over view of the process, you can configure you own hierarchy by using above process.

6. Choose Enter to complete the entries and save by choosing Save (Ctrl + S).

3.3.5 Defining Vendor Account group field selection

UseThe purpose of this activity is to define vendor account group field selection.


IMG Menu Logistics - General Business Partner Vendor Ctrl Define Account Groups and Field Selection (Vendor)

Transaction Code OMSG

2. On the Change view “Vendor Account Groups”: Overview screen, choose vendor account group VERB and choose Details (F2) icon.

3. On the Change view “Vendor Account Groups”: Details screen, choose General Data under Field status and choose Expand Field Status icon.

4. On the Maintain Field Status Group: Overview screen, choose Address under Selection Group.

5. On the Maintain Field Status Group: Address make all the fields as optional entry by choosing radio button under Opt. Entry.

6. By using steps 3 to 5 you can make all the fields optional entry for all fields status.

7. Choose Enter to complete entries and choose Save (Ctrl +S) to save the entries.

3.3.6 Maintaining Plant Parameters for Inventory Management

UseIn this setting you are going to activate plants for Inventory Management. This is mandatory step if you want to activate Inventory Management.





IMG Menu Materials Management Inventory Management and Physical Inventory Plant Parameters

2. Choose New Entries Icon to make necessary settings for Plants BP01 and BP02, and make the entries as described below:


Plant Plant R BP01 Input the value

Del. compl. default

Delivery completion indicator by default

O Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order

BOM Usage BOM Usage O 1 Input the value

BOM Application BOM Application O BEST Input the value

Trans./Event Type

Transaction event type

O WV Input the value

Stock type Stock type O 1 Input the value

Alternative unit Alternative unit of measurement

O Check the box

Batch in background

Batch management

O Check the box

Movement allowed

Reservation movement allowed

O Check the box

3. Save the entries to complete the process.

4. Save by choosing Save icon or by choosing Control + S.

5. To input the values for BP02 Depot plant do the operation as described above with the following entries:



Del. compl. default


O Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order

BOM Usage BOM Usage O 1 Input the value




BOM Application BOM Application O BEST Input the value

Trans./Event Type


O WV Input the value

Stock type Stock type O 1 Input the value


O Check the box

Batch in background

Batch management

O Check the box

Movement allowed


O Check the box



8. To input the values for BP03 and BP0X plants do the operation as described above with the following entries:

9. Choose New Entries Icon to make necessary settings for Plants BP03 and BP0X, and make the entries as described below:


Plant Plant BP03 Input the value

Del. compl. default


Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order

BOM Usage BOM Usage 1 Input the value

BOM Application

BOM Application BEST Input the value

Trans./Event Type


WV Input the value

Stock type Stock type 1 Input the value


Check the box

Batch in background

Batch management

Check the box

Movement allowed


Check the box


11. Save by choosing Save icon or by Ctrl + S.

12. To input the values for BP0X plant do the operation as described above with the following entries:




Plant Plant BP0X Input the value

Del. compl. default


Check this box. By this system will automatically checks “delivery completed” indicator as a default value when Goods Receipt is posted with reference to Purchase Order

BOM Usage BOM Usage 1 Input the value

BOM Application

BOM Application BEST Input the value

Trans./Event Type


WV Input the value

Stock type Stock type 1 Input the value


Check the box

Batch in background

Batch management

Check the box

Movement allowed


Check the box


14. Save by choosing Save icon or by Ctrl + S.


3.3.7 Setting Tolerance Limits for Goods Receipts

UseIn this setting you are going to set tolerance limits for goods receipt. When processing a goods receipt, the system checks each item to determine whether the goods receipt varies from the purchase order or the material master data.


Transaction Code OMC0

IMG Menu Materials Management Inventory Management and Physical Inventory Goods Receipt Set Tolerance Limit


SAP Best Practices J05 – Materials Management: Configuration Guide 2. You will get new Change View “Tolerance Limits”: Details of Selected Set screen will come.

Choose New Entries Icon to make necessary settings for Company code BP01.


Tolerance key Tolerance key R B1

Company code Company code R BP01

Lower Limit Lower limit % O Select Check Limit radio button

Tolerance Limit %

Tolerance Limit % O 50.00

Upper Limit Upper limit % O Select Check Limit radio button

Tolerance Limit %


3. Choose Enter to complete the entries and save the entries to complete the process.


5. To input the values for another key do the operation as described above with the following entries:


Tolerance key Tolerance key R B2

Company code Company code R BP01

Lower Limit Lower limit % O Select Check Limit radio button

Tolerance Limit %


Upper Limit Upper limit % O Select Check Limit radio button

Tolerance Limit %






Tolerance key Tolerance key VP

Company code Company code BP01

Lower Limit Lower limit % Select Do not Check radio button

Tolerance Limit %

Tolerance Limit %

Upper Limit Upper limit % Select Check Limit radio button




Tolerance Limit %

Tolerance Limit % 25.00

9. Enter to complete the entries and save the entries to complete the process.

10. Save by choosing Save icon or Ctrl + S.



Tolerance key Tolerance key B1

Company code Company code BP0X

Lower Limit Lower limit % Select Check Limit radio button

Tolerance Limit %



Tolerance Limit %






Tolerance key Tolerance key B2


Lower Limit Lower limit % Select Check Limit radio button

Tolerance Limit %



Tolerance Limit %






Tolerance key Tolerance key VP


Lower Limit Lower limit % Select Do not Check radio button




Tolerance Limit %

Tolerance Limit %


Tolerance Limit %





3.3.8 Defining Screen Layout

UseThe purpose of this activity is to make screen layout for automatic movements.


IMG Menu Materials Management Inventory Management and Physical Inventory Automatic Movements Define Screen Layout


2. On the Change view “Field Selection”: Overview screen, choose 643 movement type under Mvt and choose Details icon or Ctrl+Shift+F2.

3. On the Maintain Field Status Group: Overview screen, choose Additional account assignments and choose icon or F2 or double-choose.

4. On the Maintain Field Status Group: Additional account assignments screen, choose Business area under Additional account assignments and choose radio button Sup choose.


3.3.9 Extension of Costing View to VERP Material Type

UsePacking material codes are included in BOM and will be used for running standard cost estimation. For running standard cost estimation costing view in material master is necessary, that is why this setting.

Procedure


SAP Best Practices J05 – Materials Management: Configuration Guide 1. Access the activity using one of the following navigation options:


IMG Menu Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types

2. You will get new Change View “Material Types”: Overview screen will come. Locate VERP Packaging material type on MType and double Choose VERP to get new screen. Or Select VERP and Choose Details icon or Control+Shift+F2 icon to get details of material type.

3. You will get new Change View “Material Type”: Details. On this screen right side you will see User departments and Status Description on that list select Costing by checking left side box.

4. Now you will se Costing highlighted now.

5. Choose Enter to complete the entries and save the entries to complete the process.



3.3.10 Maintaining Access Sequence for Subcontracting Challan

UseThe purpose of this activity is to make access sequence for subcontracting challan. Printing of subcontracting challan is statutory requirement in India. For printing output type, access sequence is required.


IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Access Sequence


While executing this transaction you will get an information message saying:

Caution: The table is cross-client

Message no. TB113

This indicate you require cross-client settings authorizations, please check with your

Basis Administrator.


SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Change View “Access sequence”: Overview screen, choose New Entries icon and

maintain the following entries:


AcSq Access sequence ZJ1I

Description Description Access Seq for J1IF SC Challan

Choose Enter

Select ZJ1I access sequence line and Double choose Accesses from dialog structure menu path, system will take you to new screen; choose New Entries for further entries.

AcNo Access sequence number

10

Tab Table name 035

Description Description of table

Plant Choose Enter

3. Choose Enter to complete the inputs.

4. Choose Save icon or Ctrl + S to save the entries.

3.3.11 Maintaining Output Type for Subcontracting Challan

UsePrinting of subcontracting challan is statutory requirement in India. After creating access sequence the following standard output type is used.


IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Types


This is Standard settings offered by SAP R/3. Change or create this output type only if the original entry is missing in the standard system.

2. On the Display View “Output Types”: Overview screen, the following entries are available:


Select item with J1IF Subcontract Challan and choose Mail title and texts from Dialog Structure.

Application Application ME Grayed out

Output Type Output type J1IF Grayed out

Language Language EN Grayed out

Title Title of output type Subcontracting Challan India Grayed out




Choose Processing routines in Dialog Structure.

Program Program name J_1I57FPN

FORM routine FORM routine ENTRY_57F4

Form Form J_1I_57F4

Choose Partner functions in Dialog Structure.

Medium Print medium Print Output

Funct Function VN

Name Function name Vendor

3. If you want to change any one of parameters choose Change -> Display or Ctrl+F4.



ResultData was saved.

3.3.12 Maintaining Output Determination Procedure

UsePrinting of subcontracting challan is statutory requirement in India. For printing output type it has to be included in output determination procedure.


IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Output Determination Procedure


There is already a procedure is defined, you are going to incorporate one more condition in the same procedure. Do not change other settings in this procedure.


SAP Best Practices J05 – Materials Management: Configuration Guide 2. System will give a new popup screen Conditions: Procedure select this line by double

choosing on this line.

3. New popup screen ME0001 Inventory Management will come select this line item and choose Ctrl Data.

4. On new screen Change View “Ctrl data”: Overview, you will find there are already some condition types. Choose New Entries to incorporate new condition type created in above processes.


Step Step 220

Cntr Counter 10

CType Condition type J1IF




3.3.13 Printer Determination by Plant / Storage Location

UsePrinting of subcontracting challan a printer has to be determined.


IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Printer Determination Printer Determination by Plant/Storage Location

Transaction Code OMJ3

2. System will take you to new screen Change View “Print Parameters”: Overview: and choose New Entries icon to maintain the following entries:


Condition type Condition type J1IF

Plant Plant BP01

Storage location Storage location SF01

Output device Output device Select printer from list

Print Immediately

Print immediately Check this box




Release Release after output

Check this box

Do the same process for another storage location

Condition type Condition type J1IF

Plant Plant BP01

Storage location Storage location RM01

Output device Output device Select printer from list

Print Immediately

Print Immediately Check this box

Release Release after output

Check this box




3.3.14 Maintaining Output Conditions Record

UsePrinting of subcontracting challan is statutory requirement in India. After completing total process of configuring output determination process a condition record must be created to Ctrl printer.


IMG Menu Materials Management Inventory Management and Physical Inventory Output Determination Maintain Conditions

Transaction Code MN21

2. System will give a new popup screen Create Condition: Inventory Mgmt, select this line by double choosing on this line.

3. New screen Create Output – Condition Records: Inventory Management will come, on this screen input output type J1IF in the field mentioned Output type.

4. System will take you to new screen Create Condition Records (Subcontract Challan): Fast Entry: and maintain the following entries:


Plant Plant code R BP01

PartF Partner name R VN




Medium Medium R 1

Date/Time Date and Time R 3

Select same item and choose Communication icon.

Output Device Output Device R BL11



7. Similarly you need to maintain output condition records to the following output types with printer BL11 if you want to take output.

OutTy Trans Vers. Print Debit/Credit

WA01 WA 1 1

WA01 WA 1 6

WA01 WE 1 6

WA02 WA 2 1

WA02 WA 2 6

WA02 WE 2 6

WA03 WA 3 1

WA03 WA 3 6

WA03 WE 3 6

WE01 WE 1 1

WE01 WE 1 2

WE02 WE 2 1

WE02 WE 2 2

WE03 WE 3 1

WE03 WE 3 2

WF01 WF 1 1

WF01 WF 1 2

WF02 WF 2 1

WF02 WF 2 2

WLB1 WA 1 3 H

WLB2 WA 2 3 H

WLB3 WA 3 3 H




3.4 Purchasing Settings3.4.1 Purchase Requisition: Defining Number Ranges

UseUsers will communicate their requirements of materials or services by way of Purchase Requisitions. As a proof of creating a purchase requisition system will give a number and same number is used for all practical purposes in system. Before creating any purchase requisitions it is necessary to give number ranges to purchase requisitions.


Transaction Code OMH7

IMG Menu Materials Management Purchasing Purchase Requisition Define Number ranges

2. On the Number Ranges for Purchase Requisitions Choose Intervals icon for giving the number ranges.

3. SAP standard will come with predefined number ranges and the same is being used in this process.

4. Please do not change any original settings described below, if you want new number ranges please create your own.

5. The following number ranges are already defined in standard SAP and the same being used in Best Practice India.

No From number To number Ext

Number range number

Starting number Ending number External / Internal

01 0010000000 0019999999 Internal

02 0090000000 0099999999 External

03 2000000000 2999999999 External

04 3000000000 3999999999 Internal

6. Save the entries by choosing Save icon or choose Control + S, if you have modified any entries.

Result The changes were saved.



3.4.2 Purchase Requisition: Defining Document Types

UseSAP manages purchase requisitions as documents. You can group the documents according to your usage. Each group can have separate or same number ranges according to your requirements.



IMG Menu Materials Management Purchasing Purchase Requisition Define Document Types

2. On the Document Types of Purchase Requisitions Change make the following entries, if you want to change from standard SAP offered document types.

3. SAP standard will come with predefined document types and the same is being used in this process.

4. Please do not change any original settings described below, if you want new document types please create your own by coping from the original settings.

5. The following Document Types are already defined in standard SAP and the same being used in Best Practice India.

Type Doc. type descript. Item NR int. as NR rng. ext

Document type

Document type description Item interval

Internal number range number

External number range number

FO Framework requisn. 10 01 02

NB Purchase requisition 10 01 02

RV Outl. agmt. requisn. 10 01 02

6. For the above document types as a default SAP will configure all the allowed item categories and Link purchase requisition – document types are also configured as per the following table.

Purchase Requisition Purchase DocumentsDoc Type

Description Item Category

Description of Item Category

Doc Type

Description Item Category

Description of Item Category

FO Framework requisn. Standard AN RFQ StandardFO Framework requisn. Standard FO Framework order StandardFO Framework requisn. B Limit FO Framework order B LimitFO Framework requisn. D Limit AB Request for GP bid D LimitFO Framework requisn. D Limit AN RFQ D LimitFO Framework requisn. D Limit FO Framework order D LimitNB Purchase requisition Standard AN RFQ StandardNB Purchase requisition Standard FO Framework order StandardNB Purchase requisition Standard NB Standard PO StandardNB Purchase requisition Standard NB Standard PO StandardNB Purchase requisition Standard NB Standard PO Standard



NB Purchase requisition Standard NB Standard PO StandardNB Purchase requisition Standard UB Stock transport ord. StandardNB Purchase requisition Standard MK Quantity contract StandardNB Purchase requisition Standard MK Quantity contract StandardNB Purchase requisition Standard MK Quantity contract StandardNB Purchase requisition Standard WK Value contract StandardNB Purchase requisition Standard WK Value contract StandardNB Purchase requisition Standard WK Value contract StandardNB Purchase requisition Standard WK Value contract Standard

NB Purchase requisition Standard LPScheduling agreement Standard

NB Purchase requisition Standard LPScheduling agreement Standard

NB Purchase requisition Standard LPAScheduling agreement Standard

NB Purchase requisition Standard LPAScheduling agreement Standard

NB Purchase requisition K Consignment AN RFQ K ConsignmentNB Purchase requisition K Consignment NB Standard PO K ConsignmentNB Purchase requisition K Consignment MK Quantity contract K ConsignmentNB Purchase requisition K Consignment WK Value contract K Consignment

NB Purchase requisition K Consignment LPScheduling agreement K Consignment

NB Purchase requisition K Consignment LPAScheduling agreement K Consignment

NB Purchase requisition L Subcontracting AN RFQ L SubcontractingNB Purchase requisition L Subcontracting NB Standard PO L SubcontractingNB Purchase requisition L Subcontracting MK Quantity contract L SubcontractingNB Purchase requisition L Subcontracting WK Value contract L Subcontracting

NB Purchase requisition L Subcontracting LPScheduling agreement L Subcontracting

NB Purchase requisition L Subcontracting LPAScheduling agreement L Subcontracting

NB Purchase requisition S Third-party AN RFQ S Third-partyNB Purchase requisition S Third-party AN RFQ S Third-partyNB Purchase requisition S Third-party NB Standard PO S Third-partyNB Purchase requisition S Third-party MK Quantity contract S Third-partyNB Purchase requisition S Third-party MK Quantity contract S Third-partyNB Purchase requisition S Third-party WK Value contract S Third-partyNB Purchase requisition S Third-party WK Value contract S Third-partyNB Purchase requisition S Third-party WK Value contract S Third-party

NB Purchase requisition S Third-party LPScheduling agreement S Third-party

NB Purchase requisition S Third-party LPAScheduling agreement S Third-party

NB Purchase requisition U Stock transfer NB Standard PO U Stock transferNB Purchase requisition U Stock transfer UB Stock transport ord. U Stock transfer

NB Purchase requisition U Stock transfer LPScheduling agreement U Stock transfer

NB Purchase requisition U Stock transfer LPAScheduling agreement U Stock transfer

NB Purchase requisition U Stock transfer LUTransp. sched. agmt. U Stock transfer

NB Purchase requisition D Service AB Request for GP bid D ServiceNB Purchase requisition D Service AN RFQ D ServiceNB Purchase requisition D Service NB Standard PO D ServiceNB Purchase requisition D Service MK Quantity contract D Service



NB Purchase requisition D Service WK Value contract D ServiceRV Outl. agmt. requisn. Standard AN RFQ StandardRV Outl. agmt. requisn. Standard MK Quantity contract StandardRV Outl. agmt. requisn. Standard MK Quantity contract StandardRV Outl. agmt. requisn. Standard MK Quantity contract StandardRV Outl. agmt. requisn. Standard WK Value contract StandardRV Outl. agmt. requisn. Standard WK Value contract StandardRV Outl. agmt. requisn. Standard WK Value contract StandardRV Outl. agmt. requisn. Standard WK Value contract Standard

RV Outl. agmt. requisn. Standard LPScheduling agreement Standard

RV Outl. agmt. requisn. Standard LPScheduling agreement Standard

RV Outl. agmt. requisn. Standard LPAScheduling agreement Standard

RV Outl. agmt. requisn. Standard LPAScheduling agreement Standard

RV Outl. agmt. requisn. K Consignment AN RFQ K ConsignmentRV Outl. agmt. requisn. K Consignment MK Quantity contract K ConsignmentRV Outl. agmt. requisn. K Consignment WK Value contract K Consignment

RV Outl. agmt. requisn. K Consignment LPScheduling agreement K Consignment

RV Outl. agmt. requisn. K Consignment LPAScheduling agreement K Consignment

RV Outl. agmt. requisn. D Service AB Request for GP bid D ServiceRV Outl. agmt. requisn. D Service AN RFQ D ServiceRV Outl. agmt. requisn. D Service MK Quantity contract D ServiceRV Outl. agmt. requisn. D Service WK Value contract D Service



3.4.3 Request for Quotation and Quotation: Defining Number Ranges

UseTo float enquiries to the prospective vendors, it is necessary to create Request for Quotation (RFQ). For creating request for quotation it is necessary to have number ranges.



IMG Menu Materials Management Purchasing RFQ/Quotation Define Number ranges


SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Number Ranges for Purchasing Documents Choose Intervals icon for giving the

number ranges.





Number range number


41 4100000000 4199999999 External

44 4400000000 4499999999 External

45 4500000000 4599999999 Internal

46 4600000000 4699999999 Internal

55 5500000000 5599999999 Internal

56 5600000000 5699999999 External

60 6000000000 6099999999 Internal

61 6100000000 6199999999 External



3.4.4 Request for Quotation and Quotation: Defining Document Types

UseSAP manages Request for Quotation and Quotations as documents. You can group the documents according to your usage. Each group can have separate or same number ranges according to your requirements.



IMG Menu Materials Management Purchasing RFQ/Quotation Define Document Types


SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Document Types Request for quotation Change make the following entries, if you

want to change from standard SAP offered document types.





Document type




AB Request for GP bid 10 60 61

AN RFQ 10 60 61

6. For the above document types all the allowed item categories and Link purchase requisition – document types are also configured.



3.4.5 Purchase Order: Defining Number ranges

UseAll the purchase documents are managed as documents in SAP. As a proof of creating document SAP will allot number from number ranges created.



IMG Menu Materials Management Purchasing Purchase Order Define Number ranges


SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Number Ranges for Purchasing Documents Choose Intervals icon for giving the

number ranges.





Number range number


41 4100000000 4199999999 External

44 4400000000 4499999999 External

45 4500000000 4599999999 Internal

46 4600000000 4699999999 Internal

55 5500000000 5599999999 Internal

56 5600000000 5699999999 External

60 6000000000 6099999999 Internal

61 6100000000 6199999999 External



3.4.6 Purchase Order: Define Document Types

UseSAP manages Purchase Orders as documents. You can group the documents according to your usage. Each group can have separate or same number ranges, allowed item categories and link purchase requisition document types according to your requirements. The same document type is defined in this part.



IMG Menu Materials Management Purchasing Purchase Order Define Document Types


SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Document Types Purchase order Change make the following entries, if you want to

change from standard SAP offered document types.





Document type




DB Dummy purchase order 10 45 41

FO Framework order 10 45 41

NB Standard PO 10 45 41

UB Stock transport ord. 10 45 41

6. For the above document types all the allowed item categories and Link purchase requisition – document types are also configured.



3.4.7 Purchase Order: Setting Tolerance Limits for Price Variances

UseWhen processing a purchase order, the system checks whether the effective price of a PO item shows variances compared with the valuation price stored in the material master record. In addition, it checks whether the specified cash discount value is admissible.



IMG Menu Materials Management Purchasing Purchase Order Set Tolerance Limits for Price Variance


SAP Best Practices J05 – Materials Management: Configuration Guide 2. Choose the New Entries Icon to maintain the entries for company codes BP01 and BP0X.


Tolerance key Tolerance key R Enter or select entry from drop down list

PE

Select PE for price variance in purchasing

Company code Company code R Enter BP01

Amount in Amount in company code currency

R Enter INR

Lower Limit Percentage

Check Limit Check the Limit R Select the radio button Check Limit

Tolerance limit %

Tolerance Limit % R Enter the limit as 20.00

Upper Limit Percentage


Tolerance limit %



SE

Company code Company code R Enter BP01


R Enter INR


Check Limit Do not check the Limit

R Select the radio button Do not Check

Tolerance limit %

Tolerance Limit % R



Tolerance limit %



PE

Company code Company code R Enter BP0X





R Enter INR



Tolerance limit %




Tolerance limit %



SE

Company code Company code R Enter BP0X


R Enter INR


Check Limit Do not check the Limit

R Select the radio button Do not Check

Tolerance limit %

Tolerance Limit % R



Tolerance limit %


3. Save the entry by choosing on Save icon or choose Control + S.


3.4.8 Defining Screen Layout at Document Level

UseThe purpose of this activity is to make tax code mandatory field in purchase documents as this very important in excise related transactions.




IMG Menu Materials Management Purchasing Purchase Order Define Screen Layout at Document Level


2. On the Change View “Screen Layout: Purchase Orders”: Overview screen, make the following entries:

3. Choose ME21N Purchase Order transaction code under field marked with FldSl and Choose Details icon.

4. On the Maintain Table T162: Field Selection Group screen double-choose GR/IR Ctrl then system will take you to the Maintain Table T162: Fields for Field Selection Group screen.

5. De-select the check box Opt. entry and select check box Reqd.entry against Tax Code field label.

6. Choose Back to come back twice and save the entry by choosing Save icon or ctrl + S.

3.4.9 Defining the Condition types, Access Sequence, Condition Tables

UseIn this you are going to define condition types, Access sequence, condition tables which are representing different pricing elements like discounts, surcharges, freight etc.


Transaction Code M/06

IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Condition Types

2. SAP R/3 Standard system is delivered with two India specific pricing procedures JIMPOR – IN: Purchase for Imported materials and JRM000 - IN: Purchasing for Domestic materials procurement process along with relevant condition types there in. The same is used for this IMG activity.

3. For the reference of users the condition types used in both the pricing procedures are listed below:

Condition Type

Description

FRB1 Freight (Value) GRWR Statistical ValueJCDB IN Basic customsJCDS IN Special customsJCV1 IN CVDJEXC IN Manual ExciseJEXS Taxes on the PO



JOCM IN Octroi K000 Contrct Header Disc % KR00 Header Disc. (Value) NAVS Non-Deductible Tax P000 Gross Price P001 Gross Price R000 Discount % on Gross R001 Discount/Quantity R002 Absolute discount R003 Discount % on Net SKTO Cash Discount

4. Apart from using above mentioned SAP standard delivered condition types the following new condition types were copied to take care of ECess (Education Cess).

5. Copy two new condition types JECV with description as ECess on IN CVD and JEDB with description as ECess on IN BCD, both the condition types need to be coped from existing SAP standard condition type JCV1 - IN CVD.

6. Condition type P000 is assigned with SAP Standard Access Sequence 0002 and condition type K000 is assigned KB01 access sequence both of these access sequence are SAP Standard delivered.

7. Access sequence 0002 and KB01 are using the following Condition Tables:Access Sequence

Condition Table Description

0002 118 Empties Prices (Material-Dependent)0002 68 Outline Agreement Item: Plant-Dependent0002 16 Contract Item0002 16 Contract Item0002 67 Plant Info Record per Order Unit0002 17 Material Info Record (Plant-Specific)0002 66 Info record per order unit0002 18 Material Info Record0002 25 Info Record for Non-Stock Item (Plant-Specific)0002 28 Info Record for Non-Stock Item0002 67 Plant Info Record per Order Unit0002 17 Material Info Record (Plant-Specific)0002 66 Info record per order unit0002 18 Material Info RecordKB01 19 Contract Header

8. All the above condition types, Access sequence and Condition Tables will come as part of SAP Standard Delivery.

3.4.10 Defining the Calculation Schemas

UseIn the Materials Management area, a calculation schema - a framework of steps used to calculate costs, prices and taxes etc.




Transaction Code M/08

IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Calculation Schema

2. SAP R/3 Standard system is delivered with two India specific pricing procedures JIMPOR – IN: Purchase for Imported materials and JRM000 - IN: Purchasing for Domestic materials procurement process. The same is used for this IMG activity.

3. For the reference of users both the SAP Standard pricing procedures are reproduced here under.

1 Step Cntr CTyp Description From ToMan.

Print

Mdt

2 001 01 P000 Gross Price 000 000 X 3 001 02 P001 Gross Price 000 000 X 4 010 01 R000 Discount % on Gross 001 000 X X 5 010 02 R001 Discount/Quantity 000 000 X X 6 010 03 R002 Absolute discount 000 000 X X 7 010 04 KR00 Header Disc.(Value) 000 000 X X 8 010 05 K000 Contrct HeaderDisc % 000 000 X 9 010 06 R003 Discount % on Net 000 000 X X

10 015 00 Net including price and dis 005 010

11 016 00 JEXC IN Manual Excise 000 000

12 019 00 Net value incl. disc. + freigh 015 000 X

13 020 00 Net value incl. disc. 000 000 X 14 021 01 NAVS Non-Deductible Tax 019 000 15 022 00 Net value incl. tax 020 021 16 025 00 JOCM IN Octroi 022 000 17 035 01 SKTO Cash Discount 020 000 18 040 00 Actual value 000 000

19 070 00GRWR Statistical Value 020 000

20 080 00 JEXS Taxes on the PO 000 000 X JRM000 - IN: Purchasing for domestic purchases

1 Reqt SubTo Stat AltCTy AltCBV ActKy Accrls2 000 9 000 000 3 006 9 000 000 4 000 6 000 000 5 000 000 000 6 000 000 000 7 000 000 000 8 000 000 000 9 000 000 000



10 000 000 000 11 000 5 000 000 12 000 000 000 13 000 000 000 14 000 X 000 000 15 000 3 000 000 16 000 000 000 FRE FR117 017 X 000 000 18 000 S 000 000 19 008 C X 000 000 20 000 X 000 000

JIMPOR - IN: Purchasing for imported materials purchases1 Step Cntr CTyp Description From To Man.2 001 01 P000 Gross Price 000 000 3 001 02 P001 Gross Price 000 000 4 010 01 R000 Discount % on Gross 001 000 X5 010 02 R001 Discount/Quantity 000 000 X6 010 03 R002 Absolute discount 000 000 X7 010 04 KR00 Header Disc.(Value) 000 000 X8 010 05 K000 Contrct HeaderDisc % 000 000 9 010 06 R003 Discount % on Net 000 000 X

10 016 00 JEXC IN Manual Excise 000 000 11 020 00 Net value incl. disc. 000 000 12 021 01 NAVS Non-Deductible Tax 000 000 13 022 00 Net value incl. tax 000 000 14 025 00 JCDB IN Basic customs 022 000 15 026 00 JCDS IN Special customs 022 000 16 027 00 JCV1 IN CVD 022 000 17 029 00 FRB1 Freight (Value) 022 000 18 035 01 SKTO Cash Discount 020 000 19 037 00 JECV ECess on IN CVD 027 00020 038 00 JEDB ECess on IN BCD 025 00021 040 00 Actual value 000 000 22 070 00 GRWR Statistical Value 020 000

1 Print Mdt Reqt SubTo Stat AltCTy AltCBV ActKy Accrls2 X 000 9 000 000 3 X 006 9 000 000 4 X 000 6 000 000 5 X 000 000 000 6 X 000 000 000 7 X 000 000 000 8 X 000 000 000 9 X 000 000 000

10 000 5 000 000 11 X 000 000 000 12 000 X 000 000 13 000 3 000 000



14 000 000 000 FR315 000 000 000 FR316 000 000 000 FR317 000 000 000 FR318 017 X 000 000 19 000 000 000 FR320 000 000 000 FR321 000 S 000 000 22 008 C X 000 000

4. If you want any changes over and above standard pricing procedures please copy the procedure with Z as preceding character to your own name and modify as per your requirement.

Result Data was saved if modified the standard pricing procedures.

3.4.11 Defining the Schema Groups

UseIn this setting you are going to create schema groups for purchase organization and vendors, which are group in to two groups so that both indigenous and imported pricing procedures are accessed in Purchase Orders.



IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Schema Group

2. After selecting this transaction system will give a popup screen; Select Schema Groups: Vendor the first option to define vendor schemas first.

3. Make the following entries by choosing New Entries Icon.


Schema gp. Vnd.

Schema Group of Vendor

R ZD Input the value

Description Description of schema group

R DOMESTIC VENDORS Input the value

Schema gp. Vnd.

Schema Group of Vendor

R ZI Input the value


R IMPORTED VENDORS Input the value

4. Save the entry by choosing on Save icon or choose Control + S.


SAP Best Practices J05 – Materials Management: Configuration Guide 5. For defining schema group for purchase organization choose Green Arrow (F3) icon.

6. In popup screen select the second entry i.e. Schema Groups for Purchasing Organizations.

7. In the new screen make the following entries by choosing New Entries Icon.


Schema gp. POrg

Purchase organization schema group

R BP01 Input the value


R Schema purchasing org. BP01

Input the value

8. Choose Enter key and save the entry by choosing on Save icon or choose Control + S.

9. For assignment of purchase organization schema group to purchase organization choose Green Arrow (F3) icon.

10. In popup screen select the third entry i.e. Assignment of Schema Group to Purchasing Organization.

11. In the new screen make the following entries by selecting BP01 purchase organization.


POrg Purchase Organization

BP01 Select the line Grayed out

Purch.org. descry.

Description of purchase organization

Purchase Orgn. BP01 Select the line Grayed out

Schema group, p.org.

Schema group of purchase organization

R Make the entry in the field by BP01

Make the entry



3.4.12 Defining Schema Determination

UseIn this step, you assign purchasing transactions and processes to a calculation schema, which you have already created in above steps. This step will actually pick the respective indigenous or imported pricing procedures in purchase documents.



IMG Menu Materials Management Purchasing Conditions Define Price Determination Process Define Schema Determination


SAP Best Practices J05 – Materials Management: Configuration Guide 2. After selecting this transaction system will give a popup screen; Select Determine Calculation

Schema for Standard Purchase Orders the first.

3. Make the following entries by choosing New Entries Icon.


Schema gp. POrg


R BP01 Enter the value

Schema gp. Vnd Schema group of vendor

R ZD Enter the value

Proc. Pricing procedure or Calculation schema

R JRM000

for domestic vendors

Enter the value

Schema gp. POrg


R BP01 Enter the value

Schema gp. Vnd Schema group of vendor

R ZI Enter the value

Proc. Pricing procedure or Calculation schema

R JIMPOR

for imported vendors

Enter the value



3.4.13 Creating Output – Condition Records: Request for Quotation

UseIn this step you are going to create condition record for outputting the document.



SAP Easy Access Menu Logistics Materials Management Purchasing Master Data Messages Request for Quotation


SAP Best Practices J05 – Materials Management: Configuration Guide 2. On screen Create Output – Condition Records: Purchasing RFQ you will get Output Type

field, in put the value NEU in the field and choose Enter.

3. After selecting system will give a popup screen with three radio buttons; select Purchasing Output Determination: Document Type the third icon.

4. On the screen Create Condition Record (RFQ): Fast Entry, Make the following entries.


Doc.Type Document Type R AN Input value

PartF Partner R VN Input value

Medium Print medium R 1 Input value

Date/time Date and time R 3 Input value

Select this line item and

Choose Communication icon

Output Device Printer name R Give appropriate printer name

Input value


Result Condition records saved.

3.4.14 Creating Output – Condition Records: Purchase Order




SAP Easy Access Menu Logistics Materials Management Purchasing Master Data Messages Purchase Order

2. On screen Create Output – Condition Records: Purchase Order you will get Output Type field, in put the value NEU in the field and choose Enter.


4. On the screen Create Condition Record (Purchase Order): Fast Entry, Make the following entries.


Doc.Type Document Type R NB Input value










Input value



3.4.15 Creating Output – Condition Records: Outline Agreement




SAP Easy Access Menu Logistics Materials Management Purchasing Master Data Messages Outline Agreement

2. On screen Create Output – Condition Records: Purch. Outline Agr. you will get Output Type field in put the value NEU in the field and choose Enter.


4. On the screen Create Condition Record (Outline Agreement): Fast Entry, Make the following entries.


Doc.Type Document Type R MK for quantity contract

WK for value contract

Input value










Input value



3.4.16 Defining Permissible Partner Roles per Account Group

UseThe purpose of this activity is in this step, you can specify for each account group of the vendor which roles the vendor may assume.


IMG Menu Materials Management Purchasing Partner Determination Partner Roles Define Permissible Partner Roles per Account Group


2. On the Change view “Permissible Partner Roles per Account Group”: Overview screen, make the following entries:

3. Choose New Entries icon to add the new entries.


Funct Partner function GS

Group Vendor Account Group

BP01

Funct Partner function VN


BP01

Funct Partner function IP


BP01

Funct Partner function OA





BP01

4. You can maintain additional entries if required for other account groups also.

5. Choose Enter to continue and choose Save icon to save the entries.

3.4.17 Defining Partner Schemas

UseThe purpose of this activity is partner schemas allow you to group various partner roles. You can specify that certain roles in a schema are mandatory, i.e. cannot be changed after entry.


IMG Menu Materials Management Purchasing Partner Determination Partner Settings in Vendor Master Record Define Partner Schemas


2. On the View “Partner Schemas Vendor Master: Change: screen, make the following entries:

3. Choose L1 ParPr and choose Partner Functions in Procedure under dialog structure.

4. Choose partner function under Funct VN, OA, PI and GS and select check boxes under Mandatory .


3.4.18 Assigning Partner Schemas to Vendor Groups

UseIn this step you are going to assign partner schemas to vendor account groups


IMG Menu Materials Management Purchasing Partner Determination Partner Settings in Vendor Master Record Assign Partner Schemas to Account Groups



SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Change View “Assignment of Partner Schemas to Account Groups”: Overvi screen,

make the following entries:

3. Choose BP01 Vendor for BP01- (External No.) under Group and input values L1, L2, L3 in PS POrg., PS VSR, PS plnt respectively.


3.4.19 Vendor Evaluation – Defining Criteria

UseThe purpose of this activity is in this step, you define the criteria by which the system computes scores for vendors and specify whether the scores for the sub-criteria are computed manually, semi-automatically, or automatically.


IMG Menu Materials Management Purchasing Vendor Evaluation Define Criteria


2. On the Change View “Main Criteria”: Overview screen, make the following entries.

3. Choose 04 Service under Eval. Criteria and choose Subcriteria in Dialog Structure.

4. Choose New Entries icon and make the following entries.


Subcrit. Sub-criteria 1

Description of Criteria

Description of sub criteria

Service Level

5. Choose Enter to complete the entries and choose Save icon to save the entries.

3.4.20 Defining Purchase Organization Data for Vendor Evaluation

UseThe purpose of this activity is in this step, you define individual Vendor Evaluation System settings for each purchasing organization.


IMG Menu Materials Management Purchasing Vendor Evaluation Define Purchasing Organization Data for Vendor Evaluation




2. On the New Entries: Details of Added Entries screen, make the following entries.

3. Choose 0001 under Purch. Organization and choose Copy As. of F6.

4. Then replace 0001 beside Purchasing Org. with BP01 and choose Enter.

5. Then system will give a popup screen saying Specify Objects to be copied on this screen choose Copy all option.

6. Then system will complete copying and gives an information message saying Number of dependent entries copied: choose Enter to confirm.

7. Choose BP01 Purchase Orgn. BP01 again and choose Main Criteria under dialog structure.

8. Choose 04 Service under Criteria and choose Subcriteria under dialog structure.

9. Choose New Entries icon and make the following entries.


Subcrit. Sub criteria 1

Weighting Weighting factor 1


3.4.21 Maintaining Rounding Profiles

UseThe purpose of this activity is to maintain rounding profiles


IMG Menu Logistics – General Quantity Optimizing and Allowed Logistics Units of Measure Maintain Rounding Profile

Transaction Code OWD1

2. On the Maintain Rounding Profile: Initial Screen screen, make the following entries


Rounding profile

Rounding profile YG00

Plant Plant BP01

Choose Dynamic (F5)

3. On the Create Dynamic Rounding Profile screen Enter 3 against field Rounding off method.

4. Maintain Y1 against Rounding rule, choose Enter to complete the entries and choose Save to save the entries.


SAP Best Practices J05 – Materials Management: Configuration Guide 5. By using above steps rounding rules have been configured for BP01, BP02, BP03 and BP0X

plant.

3.4.22 Unit of Measure Rounding Rules

UseThe purpose of this activity is to crate unit of measure rounding rules.


IMG Menu Logistics – General Quantity Optimizing and Allowed Logistics Units of Measure Maintain Rounding


2. On the Change View “Unit of Measure Rounding Rule”: Overview screen, choose New Entries and make the following entries.


Rounding rule Rounding rule Y1

Alt.unit of measure

Alternative unit of measure

CT

Description Description Carton

% rounding up Percentage of rounding up

80.0


Alt.unit of measure


PAL

Description Description Pallet


80.0


Alt.unit of measure


LAG

Description Description Layer


80.0

3. Choose Enter to complete the entries and save by choosing Save (Ctrl + S).

3.4.23 Maintaining Account Assignment Categories

UseThe purpose of this activity is to maintain account assignment categories




IMG Menu Materials Management Purchasing Account Assignment Maintain Account Assignment Categories


2. On the Change View “Account Assignment Categories”: Overview screen, choose New Entries make the following entries:


Acct Assignment Cat.

Account assignment category

9 and description beside this field All aux.acct.assgts.

Acct.asg.changebale Account assignment changle

Check this tick box

AA Changeable at IR

Account assignment change at invoice receipt

Check this tick box

Consumption posting

Consumption posting

V

Acct modification Account modification

VAX

Ind:Acct.assgt.scr. Account assignment indicator

1

Distribution Distribution 1

Partial invoice Partial invoice 2

Invoice receipt Invoice receipt Check this tick box

On the field block, choose Opt. Entry for the following fields other fields can be Hidden.

Asset subnumber, CO/PP order, Cost CEnter, Deletion indicator, Details account assgt. Block, G/L account (Required field), Goods recipient/ship-to party, Project, Qty./percent. Mat.acct. assgt, Sales document schedule, Sales order, Unloading point.


3.4.24 Releasing Procedure for Purchase Documents

Use


SAP Best Practices J05 – Materials Management: Configuration Guide This setting is incorporated to just give demonstration of how SAP Release procedure works. The aim of this procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual Ctrl principle. The person responsible processes the purchasing document in the system, thereby marking it with an "electronic signature" which can give the document legal force.

3.4.24.1 Creation of Characteristics


IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Edit Characteristic

Transaction Code CT04

2. On the Characteristic screen, make the following entries.

3. In put POVAL in filed Characteristic and choose Create (White paper) icon or Ctrl + F3 to begin creation of characteristic.


Select Addnl Data tab

Table Name Table Name CEKKO

Field Name Field Name GNETW

Choose Enter to continue, system will give an information message saying Format Data taken from ABAP dictionary, Choose Enter again to continue.

Select Basic Data tab

Description Description Total net order value

Status Status Released

Data Type Data type Currency format Selected by system

Number of characters

Number of characters

15

Decimal places Decimal places 2

Currency Currency INR

Interval vals allowed

Interval values allowed

Check this tick box

Multiple Values Multiple values allowed

Select this radio button

4. Choose Enter to complete the entries

5. Choose Save icon or Ctrl + S to save the characteristic.



3.4.24.2 Creation of Class


IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Edit Class

Transaction Code CL02

2. On the Class screen, make the following entries:


Class Class PORELPROC

Class Type Class Type 032

Choose Create icon or white paper icon to create new class.

Description Description Purchase Order Release Procedure

Status Status Released

Choose Char. Tab to input characteristic name.

Characteristic Characteristic POVAL Created in above step



ResultClass type 032: Class PORELPROC created.

3.4.24.3 Configuration of Release Procedure


IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Define Release Procedure for Purchase Orders




2. On executing the transaction system will give a popup screen choose Release Groups, system will display Change View “Release Groups: External Purchasing Document”: Overview.

3. Choose New Entries icon and make the following entries:


Rel. Group Release Group 02

Class Class Name PORELPROC Created in above step

Description Description PO Release Procedure



6. Choose yellow arrow to go back to popup screen.

7. Choose Release Codes to select.



Grp Release group 02 Created in above step

Code Release Code 01

Workflow Workflow Leave it blank

Description Description Purchase Officer

Grp Release group 02 Created in above step

Code Release Code 02

Workflow Workflow Leave it blank

Description Description Materials Manager




12. Choose Release indicator to select.



Release ind. Release Indicator 1

Released Released Leave it blank

Chgable Changeability 4

Value change % Change of value 10%

Description Description Purchase Order Blocked




Go to 2nd line and input the following values:

Release ind. Release Indicator 2

Released Released Select Check box

Changeable Changeability 6

Description Description Purchase Order Released




17. Choose Release Strategies to select.


19. System will give new screen New Entries: Details of Added Entries


Release Group Release group 02

Rel. Stategy Release Strategy S1

Capital Items Release

Release Code Release Code 1 01

Release Code Release Code 2 02

20. Choose Enter to complete the entries.

21. Choose Release prerequisites icon and select check box 02 at the bottom and choose Enter.

22. Choose Release statuses icon, system will give a popup screen system will default 1, 1 and 2 entries one by one as a default. Choose Continue.

23. Choose Classification icon, here you can see Total net order value is displayed, please input >= 1.00 INR value in the white placed and choose Enter.

24. Choose Next Screen icon or choose F8 to continue.

25. If you want to simulate the release procedure you can choose Release Simulation icon.


27. To save the settings choose Save icon or Ctrl + S.

ResultRelease procedure is saved.

3.4.24.4 Assignment of Values to Release Procedure

As a default all the purchase documents >= Rs. 1000000.00 is suggested in the following step of release procedure, if you want to have different one you need to change the value



in the following step. If you do not want release procedure you may change the value to Zero.


IMG Menu Cross-Application Components Classification System Assignments Assign Object to Classes

Transaction Code CL20N

2. On the Class screen, make the following entries:


Class Type Class Type 032

Choose Enter to Assign values.

Release group Release Group 02

Rel. Strategy Release strategy S1

Choose Enter.

System will give Class name in Assignments, Double choose Class Name.

System will display Characteristic name Total net order value. Assign the value >= 1000000.00 INR against filed Value.



3.5 Valuation and Account Assignment Settings3.5.1 Defining Valuation Control

UseFor account determination, you can group together valuation areas by activating the valuation grouping code. This makes the configuration of automatic postings much easier.


Transaction Code OMWM

IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Valuation control


SAP Best Practices J05 – Materials Management: Configuration Guide 2. Since you are going to use SAP Standard setting, no special settings are required.


Valuation grouping code

Valuation grouping code

R Radio button will come as default selection

No setting required

3.5.2 Grouping Together Valuation Areas

UseThe valuation grouping code makes it easier to set automatic account determination. Within the chart of accounts, you assign the same valuation grouping code to the valuation areas you want to assign to the same account.


Transaction Code OMWD

IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Group Together Valuation Areas

2. On the screen Acct Determination for Val. Areas: Over view make the following entries:


Va. Area Valuation Area R Select BP01 Select that line

CoCode Company code R Select BP01 Select that line

Company Name Company Name R India Best Practices Ltd

Chrt/Accts Chart of Accounts R CAIN

Val.grpg Code Valuation Grouping code

R Enter 0001 in this filed Input the value

3. Repeat the step above for BP02 depot plant.


Va. Area Valuation Area R Select BP02 Select that line

CoCode Company code R Select BP01 Select that line

Company Name Company Name R India Best Practices Ltd

Chrt/Accts Chart of Accounts R CAIN


R Enter 0001 in this filed Input the value

4. Repeat the step above for BP03 depot plant.


Va. Area Valuation Area Select BP03 Select that line

CoCode Company code Select BP01 Select that line




Company Name Company Name India Best Practices Ltd

Chrt/Accts Chart of Accounts CAIN


Enter 0001 in this filed Input the value

5. Repeat the step above for BP0X plant.


Va. Area Valuation Area Select BP0X Select that line

CoCode Company code Select BP0X Select that line

Company Name Company Name India Best Practices Ltd

Chrt/Accts Chart of Accounts CAIN


Enter 0001 in this filed Input the value



3.5.3 Defining Valuation Classes

UseThe valuation class is a group of materials with the same account determination. If a transaction is to be posted to different accounts depending on the valuation class.


Transaction Code OMSK

IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Valuation Classes

2. In this IMG activity all the SAP Standard settings are used.

3. System will display three push buttons select the first one Account category reference: Wherein all the SAP Standard settings are used.


Acct cat. Reference

Account category reference

R No action required

Description Description of Account category reference

R No action required


SAP Best Practices J05 – Materials Management: Configuration Guide 4. The following values already maintained in Standard SAP R/3 and the same is used.


Description

0001

0002

0003

0004

0005

0006

0007

0008

0009

Reference for raw materials

Ref. for operating supplies

Reference for spare parts

Reference for packaging

Reference for trading goods

Reference for services

Ref. for non valuated material

Ref. for semi finished products

Ref. for finished products

5. No user action required.

6. To go to next step choose Green Arrow or F3.

7. System will again display three push buttons select the second one Valuation Class wherein all the SAP Standard settings are used.

8. In this setting a relation is established between Valuation Classes and Account Category References.

9. The following entries are already available in Standard SAP system and the same is being used here.

Valuation Class

Description of Valuation Class


Description

0710

0720

1210

3000

3001

3002

3003

3030

3031

3040

3050

3100

3200

3300

7900

Equipment 1

Equipment 2

Spec. complex fixed asset

Raw materials 1

Raw materials 2

Raw materials 3

Raw materials 4

Operating supplies

Operating supplies 2

Spare parts

Packaging and empties

Trading goods

Services

Non valuated material

0001

0001

0002

0001

0001

0001

0001

0002

0002

0003

0004

0005

0006

0007

0008


















7920 Semi finished products

Finished products

0009 Ref. for finished products

10. No user action required.

11. To go to next step choose Green Arrow or F3.

12. System will again display three push buttons select the third one Material Type/account category reference wherein all the SAP Standard settings are used.

13. In this setting a relation is established between Material types and Account Category References.

14. The following entries are already available in Standard SAP system and the same is being used here.

Material Type

Material Type Description


Description

ABF

CONT

COUP

DIEN

ERSA

FERT

FGTR

FHMI

FOOD

FRIP

HALB

HAWA

HERS

HIBE

IBAU

INTR

KMAT

LEER

LEIH

LGUT

MODE

NLAG

NOF1

PIPE

PLAN

Waste

Kanban containers

Coupons

Services

Spare parts

Finished products

Beverages

Prod. resources/tools

Foods (excl. perishable

Perishables

Semi finished products

Trading goods

Manufacturer parts

Operating supplies

Maintenance assemblies

Intra materials

Configurable materials

Empties

Returnable packaging

Empties (retail)

Apparel (seasonal)

Non-stock materials

Nonfoods

Pipeline materials

Trading goods (planned)

0007

0005

0006

0003

0009

0005

0008

0005

0005

0008

0005

0002

0001

0008

0004

0004

0004

0005

0005

0001

0005





Ref. for finished products



















PROC

PROD

ROH

UNBW

VERP

VKHM

VOLL

WERB

WERT

WETT

Process materials

Product groups

Raw materials

Nonvaluated materials

Packaging

Additionals

Full products

Product catalogs

Value-only materials

Competitor products

0009

0008

0001

0007

0004

0005

0005

0005

0005

Ref. for finished product

Ref. for semi finished pro


Ref. for non valuated mate






15. No user action is required.

3.5.4 Activating Split Valuation

UseThe purpose of this activity is to activate split valuation.


IMG Menu Materials Management Valuation and Account Assignment Split Valuation Activate Split Valuation

Transaction Code OMW0

2. On the Activate Valuation screen, choose radio button against Split material valuation active.

3. Choose Enter to complete the entries and save the entries by choosing Save icon.

3.5.5 Defining Valuation Class for HAWA

UseThe purpose of this activity is to create new valuation class for material type HAWA.


IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination Without Wizard Define Valuation Classes

Transaction Code OMSK



2. On the Account Category Reference / Valuation Class screen, choose Valuation class choose New Entries and make the following entries


ValCl Valuation class 3110

Description Description Trading goods Project

Acct cat. Ref. Account category reference

0005

3. Choose Enter to complete the entries and save by choosing Save icon.

3.5.6 Configuring Automatic Account Assignment

UseIn this step, you enter the system settings for Inventory Management and Invoice Verification transactions for automatic postings to G/L accounts.


Transaction Code OMWB

IMG Menu Materials Management Valuation and Account Assignment Account Determination Account Determination without wizard Configure Automatic Postings

2. On the screen Automatic Postings please select the push button Account assignment icon.

3. Here in this step all the standard settings from SAP are used and are mentioned in the following table:

Chart of Account

Transaction Key

Valuation grouping

code

General Modification

Valuation Class

Debit G/L Account

Credit G/L Account

CAIN AKO 0001 3000 58012000 45500000CAIN AKO 0001 3001 58012000 45500000CAIN AKO 0001 3030 58012000 45500000CAIN AKO 0001 3031 58012000 45500000CAIN AKO 0001 3040 58012000 45500000CAIN AKO 0001 3050 58012000 45500000CAIN AKO 0001 3100 58012000 45500000CAIN AKO 0001 3200 58012000 45500000CAIN AKO 0001 3300 58012000 45500000CAIN AKO 0001 7900 58012000 45500000CAIN AKO 0001 7920 58012000 45500000CAIN AUM 0001 3000 58012000 45500000CAIN AUM 0001 3001 58012000 45500000



CAIN AUM 0001 3002 58012000 45500000CAIN AUM 0001 3003 58012000 45500000CAIN AUM 0001 3030 58012000 45500000CAIN AUM 0001 3031 58012000 45500000CAIN AUM 0001 3040 58012000 45500000CAIN AUM 0001 3050 58012000 45500000CAIN AUM 0001 3100 58012000 45500000CAIN AUM 0001 7900 58012000 45500000CAIN AUM 0001 7920 58012000 45500000CAIN BSD 3000 58012000 45500000CAIN BSD 3001 58012000 45500000CAIN BSD 3002 58012000 45500000CAIN BSD 3003 58012000 45500000CAIN BSD 3030 58012000 45500000CAIN BSD 3031 58012000 45500000CAIN BSD 3040 58012000 45500000CAIN BSD 3050 58012000 45500000CAIN BSD 7900 58012000 45500000CAIN BSD 7920 58012000 45500000CAIN BSV 0001 3000 50000000 50000000CAIN BSV 0001 3001 50000000 50000000CAIN BSV 0001 3002 50000000 50000000CAIN BSV 0001 3003 50000000 50000000CAIN BSV 0001 3030 50000000 50000000CAIN BSV 0001 3040 50000000 50000000CAIN BSV 0001 3050 50000000 50000000CAIN BSV 0001 3100 50000000 50000000CAIN BSV 0001 7900 50200000 50200000CAIN BSV 0001 7920 50200000 50200000CAIN BSX 24330000 24330000CAIN BSX 0001 24330000 24330000CAIN BSX 0001 1210 53120000 53120000CAIN BSX 0001 3000 24340000 24340000CAIN BSX 0001 3001 24340000 24340000CAIN BSX 0001 3002 24340000 24340000CAIN BSX 0001 3003 24340000 24340000CAIN BSX 0001 3030 24100000 24100000CAIN BSX 0001 3031 24100000 24100000CAIN BSX 0001 3040 24110000 24110000CAIN BSX 0001 3050 24120000 24120000CAIN BSX 0001 3100 24300000 24300000CAIN BSX 0001 7900 24310000 24310000CAIN BSX 0001 7920 24300000 24300000CAIN DIF 58013000 45600000CAIN EKG 0001 3000 53030000 53030000CAIN EKG 0001 3001 53030000 53030000CAIN EKG 0001 3002 53030000 53030000CAIN EKG 0001 3003 53030000 53030000CAIN EKG 0001 3030 53030000 53030000CAIN EKG 0001 3040 53030000 53030000



CAIN EKG 0001 3050 53030000 53030000CAIN EKG 0001 3100 53030000 53030000CAIN EKG 0001 7900 53030000 53030000CAIN FR1 50600000 50600000CAIN FR2 14800000 14800000CAIN FR3 34300000 34300000CAIN FR4 14810000 14810000CAIN FRE 50600000 50600000CAIN FRL 58120000 58120000CAIN GBB 0001 AUA 7900 50200000 50200000CAIN GBB 0001 AUA 7920 50200000 50200000CAIN GBB 0001 AUF 3040 50200000 50200000CAIN GBB 0001 AUF 7900 50200000 50200000CAIN GBB 0001 AUF 7920 50200000 50200000CAIN GBB 0001 BSA 3000 24341000 24341000CAIN GBB 0001 BSA 3001 24341000 24341000CAIN GBB 0001 BSA 3002 24341000 24341000CAIN GBB 0001 BSA 3030 24341000 24341000CAIN GBB 0001 BSA 3040 24341000 24341000CAIN GBB 0001 BSA 3050 24341000 24341000CAIN GBB 0001 BSA 3100 24301000 24301000CAIN GBB 0001 BSA 7900 24301000 24301000CAIN GBB 0001 BSA 7920 24301000 24301000CAIN GBB 0001 INV 3001 58012000 45500000CAIN GBB 0001 INV 3002 58012000 45500000CAIN GBB 0001 INV 3030 58012000 45500000CAIN GBB 0001 INV 3031 58012000 45500000CAIN GBB 0001 INV 3040 58012000 45500000CAIN GBB 0001 INV 3050 58012000 45500000CAIN GBB 0001 INV 3100 58012000 45500000CAIN GBB 0001 INV 7900 58012000 45500000CAIN GBB 0001 INV 7920 58012000 45500000CAIN GBB 0001 VAX 3000 50000000 50000000CAIN GBB 0001 VAX 3001 50000000 50000000CAIN GBB 0001 VAX 3030 50000000 50000000CAIN GBB 0001 VAX 3031 50000000 50000000CAIN GBB 0001 VAX 3040 50000000 50000000CAIN GBB 0001 VAX 3050 50000000 50000000CAIN GBB 0001 VAX 3100 50000000 50000000CAIN GBB 0001 VAX 7900 50200000 50200000CAIN GBB 0001 VAX 7920 50200000 50200000CAIN GBB 0001 VAY 3000 50000000 50000000CAIN GBB 0001 VAY 3001 50000000 50000000CAIN GBB 0001 VAY 3030 58010000 58010000CAIN GBB 0001 VAY 3031 58010000 58010000CAIN GBB 0001 VAY 3040 58021100 58021100CAIN GBB 0001 VAY 3050 58152000 58152000CAIN GBB 0001 VAY 7900 50200000 50200000CAIN GBB 0001 VAY 7920 50200000 50200000CAIN GBB 0001 VBO 3000 50000000 50000000



CAIN GBB 0001 VBO 3001 50000000 50000000CAIN GBB 0001 VBO 3030 50000000 50000000CAIN GBB 0001 VBO 3031 50000000 50000000CAIN GBB 0001 VBO 3040 50000000 50000000CAIN GBB 0001 VBO 3050 50000000 50000000CAIN GBB 0001 VBO 3100 50000000 50000000CAIN GBB 0001 VBO 7900 50200000 50200000CAIN GBB 0001 VBO 7920 50200000 50200000CAIN GBB 0001 VBR 50000000 50000000CAIN GBB 0001 VBR 3000 50000000 50000000CAIN GBB 0001 VBR 3001 50000000 50000000CAIN GBB 0001 VBR 3030 58010000 58010000CAIN GBB 0001 VBR 3031 58010000 58010000CAIN GBB 0001 VBR 3040 58021100 58021100CAIN GBB 0001 VBR 3050 58152000 58152000CAIN GBB 0001 VBR 7900 50100000 50100000CAIN GBB 0001 VBR 7920 50200000 50200000CAIN GBB 0001 VKA 3000 50000000 50000000CAIN GBB 0001 VKA 3001 50000000 50000000CAIN GBB 0001 VKA 3030 58010000 58010000CAIN GBB 0001 VKA 3031 58010000 58010000CAIN GBB 0001 VKA 3040 58021100 58021100CAIN GBB 0001 VKA 3050 58152000 58152000CAIN GBB 0001 VKA 7900 50200000 50200000CAIN GBB 0001 VKA 7920 50200000 50200000CAIN GBB 0001 VNG 3000 58014000 58014000CAIN GBB 0001 VNG 3001 58014000 58014000CAIN GBB 0001 VNG 3030 58014000 58014000CAIN GBB 0001 VNG 3031 58014000 58014000CAIN GBB 0001 VNG 3040 58014000 58014000CAIN GBB 0001 VNG 3050 58014000 58014000CAIN GBB 0001 VNG 3100 58014000 58014000CAIN GBB 0001 VNG 7900 50100000 50100000CAIN GBB 0001 VNG 7920 50100000 50100000CAIN GBB 0001 VQP 3000 58015000 58015000CAIN GBB 0001 VQP 3001 58015000 58015000CAIN GBB 0001 VQP 3030 58015000 58015000CAIN GBB 0001 VQP 3031 58015000 58015000CAIN GBB 0001 VQP 3040 58015000 58015000CAIN GBB 0001 VQP 3050 58015000 58015000CAIN GBB 0001 VQP 3100 58015000 58015000CAIN GBB 0001 VQP 7900 58015000 58015000CAIN GBB 0001 VQP 7920 58015000 58015000CAIN GBB 0001 VQY 3000 58015000 58015000CAIN GBB 0001 VQY 3001 58015000 58015000CAIN GBB 0001 VQY 3030 58015000 58015000CAIN GBB 0001 VQY 3031 58015000 58015000CAIN GBB 0001 VQY 3040 58015000 58015000CAIN GBB 0001 VQY 3050 58015000 58015000CAIN GBB 0001 VQY 3100 58015000 58015000



CAIN GBB 0001 VQY 7900 50100000 50100000CAIN GBB 0001 VQY 7920 50100000 50100000CAIN GBB 0001 ZOB 3000 50000000 50000000CAIN GBB 0001 ZOB 3001 50000000 50000000CAIN GBB 0001 ZOB 3030 50000000 50000000CAIN GBB 0001 ZOB 3031 50000000 50000000CAIN GBB 0001 ZOB 3040 50000000 50000000CAIN GBB 0001 ZOB 3050 50000000 50000000CAIN GBB 0001 ZOB 3100 50000000 50000000CAIN GBB 0001 ZOB 7900 50200000 50200000CAIN GBB 0001 ZOB 7920 50200000 50200000CAIN GBB 0001 ZOF 7900 50200000 50200000CAIN GBB 0001 ZOF 7920 50200000 50200000CAIN KDG 58240000 44400000CAIN KDM 58240000 44400000CAIN KDR 58240000 44400000CAIN KDV 58240000 44400000CAIN KTR 50200000 50200000CAIN LKW 0001 3000 58166000 58166000CAIN LKW 0001 3001 58166000 58166000CAIN LKW 0001 3002 58166000 58166000CAIN LKW 0001 3003 58166000 58166000CAIN LKW 0001 3030 58166000 58166000CAIN LKW 0001 3031 58166000 58166000CAIN LKW 0001 3040 58166000 58166000CAIN LKW 0001 3050 58166000 58166000CAIN LKW 0001 3100 58166000 58166000CAIN LKW 0001 7900 58166000 58166000CAIN LKW 0001 7920 58166000 58166000CAIN MVA A 34100000 34100000CAIN PRC 0001 3000 58013000 45600000CAIN PRC 0001 3001 58013000 45600000CAIN PRC 0001 3002 58013000 45600000CAIN PRC 0001 3003 58013000 45600000CAIN PRC 0001 3030 58013000 45600000CAIN PRC 0001 3031 58013000 45600000CAIN PRC 0001 3040 58013000 45600000CAIN PRC 0001 3050 58013000 45600000CAIN PRC 0001 3100 58013000 45600000CAIN PRC 0001 7900 58013000 45600000CAIN PRC 0001 7920 58013000 45600000CAIN PRD 58013000 45600000CAIN PRG 58013000 45600000CAIN PRK 58013000 45600000CAIN PRP 58013000 45600000CAIN PRQ 50200000 50200000CAIN PRV 58013000 45600000CAIN PRY 58013000 45600000CAIN QST 13113900 13113900CAIN RAP 58013000 45600000



CAIN RKA 34400000 34400000CAIN UMB 0001 3000 58013000 45600000CAIN UMB 0001 3001 58013000 45600000CAIN UMB 0001 3002 58013000 45600000CAIN UMB 0001 3003 58013000 45600000CAIN UMB 0001 3030 58013000 45600000CAIN UMB 0001 3031 58013000 45600000CAIN UMB 0001 3040 58013000 45600000CAIN UMB 0001 3050 58013000 45600000CAIN UMB 0001 3100 58013000 45600000CAIN UMB 0001 7900 58013000 45600000CAIN UMB 0001 7920 58013000 45600000CAIN UMD 58013000 45600000CAIN UPF 58160000 58160000CAIN WRX 13110100 13110100

4. No user action is required.

5. To assign GL accounts for newly created valuation class do the following activities:

6. On the screen Automatic Postings please select the push button Account assignment icon.

7. Here in this step all the settings made for the valuation class created in above step mentioned in the following table:

ChAc Trs VGCd AM ValCl G/L Acct

G/L Acct

Chart of accounts

Transaction key

Vauation Grouping code

Account modifier

Valuation class

Debit G/L Account

Credit G/L Account

CAIN BSV 0001 3110 500000 500000CAIN BSX 0001 3110 243000 243000CAIN GBB 0001 BSA 3110 243010 243010CAIN GBB 0001 INV 3110 580120 455000CAIN GBB 0001 VAX 3110 502000 502000CAIN UMB 0001 3110 580130 456000

8. Choose Enter to continue and choose save to save the entries.

3.5.7 Configuring Price Change in Previous Period/Previous Year

UseThe purpose of this activity is to configure price change in previous period / previous year.


IMG Menu Materials Management Valuation and Account Assignment Account Determination Configure Price Change in Previous



Period/Previous Year


2. On the Change View “Price Change in Previous Period, not in current period”: screen, make the following entries


CoCd Company code BP01

Price carr.over Price carryover Do not check this tick box

CoCd Company code BP0X

Price carr.over Price carryover Do not check this tick box


3.6 Logistics Invoice Verification Settings3.6.1 Maintaining Default Values for Tax Codes

UseIn this step of IMG activity you are going to maintain default tax code for Company Codes.



IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Maintain Default Values for Tax Codes

2. On the screen Tax Defaults in Invoice Verification screen maintain the following entries:

3. Choose New Entries icon or choose F5.


Company Code Company code R BP01 Input the value

Enter Choose Enter

Company Code Company code R BP0X Input the value

Enter Choose Enter

4. Choose Save or Control + S to save the settings.

Result


SAP Best Practices J05 – Materials Management: Configuration Guide Data was saved.

3.6.2 Activating Direct Posting to G/L Accounts and Material Accounts

UseIn this step, you configure whether you can make postings to G/L accounts and material accounts during invoice entry and document parking.


IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Activate Direct Posting to G/L Accounts and Material Accounts


2. On the Change view “Customizing: Direct posting in Log. Invoice Verification screen, make the following entries.

3. Select check box against Dir .posting to G/L Acct = active.

4. Select check box against Dir. posting to matl = active.

3.6.3 Configuring How Unplanned Delivery Costs are Posted

UseIn this step of IMG activity you are going to define how system is going to take care of Unplanned Delivery Cost for Company Codes.



IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Configure How Unplanned Delivery Costs Are Posted

2. On the screen Posting Delivery Costs: screen maintain the following entries:




Enter Choose Enter





Enter Choose Enter



3.6.4 Configuring How Exchange Rate Differences are treated

UseIn this step of IMG activity you are going to define how exchange rages are going to be taken care for Company Codes when exchange rate fluctuates.



IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Configure How Exchange Rate Differences are Treated

2. On the screen Treatment of Exch. Rate Differences: screen maintain the following entries:




Enter Choose Enter


Enter Choose Enter

4. If BP01 entry already maintained please leave it as it is or.



3.6.5 Setting Tolerance Limits for Logistics Invoice Verification

Use


SAP Best Practices J05 – Materials Management: Configuration Guide When processing an invoice, the SAP R/3 System checks each item for variances between the invoice and the purchase order or goods receipt. Various different types of variances are defined in tolerance keys.


Transaction Code OMR6

IMG Menu Materials Management Logistics Invoice Verification Incoming Block Set Tolerance Limits

2. On the screen Tolerance Limits: Overview, enter the following details

3. Choose New Entries icon to get new screen.


Tolerance key Tolerance key R AN Input the value

Company code Company code R BP01 Input the value

Upper Limit Absolute R Radio button Do not check

Select radio button

Tolerance key Tolerance key R AP Input the value



Select radio button

Tolerance key Tolerance key R BD Input the value


Upper Limit Absolute R Radio button Check limit

Val. 2.56

Select radio button and input value

Tolerance key Tolerance key R BR Input the value


Lower Limit Percentage R Radio button Check Limit

Tolerance limit% 25


Upper limit Percentage R Radio button Check Limit

Tolerance limit% 25


Tolerance key Tolerance key R BW Input the value



Tolerance limit% 5



Tolerance limit% 2


Tolerance key Tolerance key R DQ Input the value





Lower Limit Absolute R Radio button Do not Check

Select radio button

Upper limit Absolute R Radio button Do not check

Select radio button

Lower Limit Percentage R Radio button Do not Check

Select radio button

Upper limit Percentage R Radio button Do not check

Select radio button

Tolerance key Tolerance key R DW Input the value


Upper Limit Absolute R Radio button Do not Check

Select radio button

Tolerance key Tolerance key R KW Input the value


Lower Limit Absolute R Radio button Check Limit

Tolerance limit 10.23


Upper limit Absolute R Radio button Check Limit




Tolerance limit% 20



Tolerance limit% 5


Tolerance key Tolerance key R PP Input the value









Tolerance limit% 20



Tolerance limit% 5


Tolerance key Tolerance key R PS Input the value












Tolerance limit% 10



Tolerance limit% 10


Tolerance key Tolerance key R ST Input the value


Upper limit Absolute R Check limit 51.13 Input the value

Tolerance key Tolerance key R VP Input the value


Lower Limit Percentage R Do not check Input the value

Upper limit Percentage R Check limit 25.00

Tolerance key Tolerance key R AN Input the value

Company code Company code R BP0X Input the value


Select radio button

Tolerance key Tolerance key R AP Input the value



Select radio button

Tolerance key Tolerance key R BD Input the value


Upper Limit Absolute R Radio button Check limit

Val. 2.56


Tolerance key Tolerance key R BR Input the value



Tolerance limit% 25






Tolerance limit% 25


Tolerance key Tolerance key R BW Input the value



Tolerance limit% 5



Tolerance limit% 2


Tolerance key Tolerance key R DQ Input the value


Lower Limit Absolute R Radio button Do not Check

Select radio button

Upper limit Absolute R Radio button Do not check

Select radio button

Lower Limit Percentage R Radio button Do not Check

Select radio button

Upper limit Percentage R Radio button Do not check

Select radio button

Tolerance key Tolerance key R DW Input the value


Upper Limit Absolute R Radio button Do not Check

Select radio button

Tolerance key Tolerance key R KW Input the value









Tolerance limit% 20



Tolerance limit% 5


Tolerance key Tolerance key R PP Input the value












Tolerance limit% 20



Tolerance limit% 5


Tolerance key Tolerance key R PS Input the value









Tolerance limit% 10



Tolerance limit% 10


Tolerance key Tolerance key R ST Input the value


Upper limit Absolute R Check limit 51.13 Input the value

Tolerance key Tolerance key R VP Input the value


Lower Limit Percentage R Do not check Input the value

Upper limit Percentage R Check limit 25.00

4. Choose Enter key and Choose Save or Control + S to save entries.



3.6.6 Vendor Specific Tolerances Configuration

UseIn this step, you define tolerance groups for each company code. You can assign these tolerance groups to each vendor in the vendor master record.


IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Configure Vendor-Specific Tolerances


2. On the Change View “Vendor-specific Tolerances”: Overview screen, maintain the following entries.

3. Select company code 0001 and choose Copy As (F6) icon and replace company code 0001 as BP01 and choose Enter to completely copy the entries. System may give some information messages please choose Enter to continue.

4. Similarly you can maintain tolerance limits for BP0X company code also.

5. Select company code 0001 and choose Copy As (F6) icon and replace company code 0001 as BP0X and choose Enter to completely copy the entries. System may give some information messages please choose Enter to continue.

6. Choose Enter to continue and save the entries by choosing Save icon.

3.6.7 Setting of Checking Duplicate Invoices

UseThe In this step, you can configure for each company code if the system is to check for duplicate invoices when you Enter invoices. This check should prevent incoming invoices being Entered and paid more than once.


IMG Menu Materials Management Logistics Invoice Verification Incoming Invoices Set Check for Duplicate Invoices


2. On the Change View “Duplicate Invoice Check”: Overview screen, make the following entries.

3. If company codes BP01 and BP0X already exist on screen select the Check boxes below Check Co. code, Check Reference, Check inv. Date. If company codes does not exists on screen you can copy from 0001 company code.



3.7 Consumption Based Planning Settings3.7.1 Maintaining Plant Parameters

UseIn this work step, you make the settings that you require for carrying out consumption-based planning and for carrying out the material forecast and materials requirement planning.


Transaction Code OMI8

IMG Menu Materials Management Consumption-Based Planning Plant Parameters Carry Out Overall Maintenance of Plant Parameters

2. On the screen Plant Parameters for Materials Requirements Planning Choose Plant parameters block Choose Create.

3. System will display a new popup screen for entering Plant, Enter BP01 Plant code here and Choose Create icon.

4. System will again display another popup menu here also Choose Create icon for BP01 plant.

5. After completing the create formalities, choose the second icon Maintain for maintaining plant parameters.

6. System will display a popup menu here on this screen maintain entry BP01 Plant code and Choose Maintain icon to continue.

7. System will display a new screen Maintain Plant Parameters, on this various push buttons are available, do the settings one by one as per the following:

Field name Description R/O/C User action and values

Note

Environment Number ranges Choose

Number ranges Planned orders Choose

NRe pl. orders Number range for planned orders

R 01 Input the value

Simulative planned orders


Save Save and choose green arrow to come back to number range screen

Reserv./depend.reqmts Reservations and dependent requirement number ranges

R




Note

Nr.StTrRes/DepR Number range R 01 Input the value

Save and choose green arrow to come back to number range screen

Purchase requisitions Number range for purchase requisitions



MRP List MRP List number ranges



Sim. Dependent reqmts

Simulative dependent requirements



Choose again green arrow to come main screen

Master Data MRP Controllers Choose Choose New Entries


MRP Controller MRP Controller R 001/002/003 Input the value

Title of MRP Controller

R Controller One/two/three

Input the value

Save and choose green arrow to come back to Plant Parameters screen

Floats Maintain Floats Choose

Choose New Entries icon




Note

Plant Plant code R BP01 Input value

SMKey Schedule margin key

R 000 Input value

Go to second line

Plant Plant code R BP01 Input value


R 001 Input value

Op.Pd. Opening period O 10 Input value

FIBefProd. Float before production

O 2 Input value

FIAftrProd Float after production

O 1 Input value

Release Per. Release period O 5 Input value


Planned Orders Conv.plndOrd->purch.req

Choose

Plant Plant R BP01 Input value

Number of planned orders


O 500 Input value


Dep.reqmt vailability

R Choose

Plant Plant code O BP01 Grayed out

ChR Check Rule for availability check

R PP


Planning run External procurement

Choose

Plant Plant O BP01 Input value

Scheduing info record / agreem.

Scheduling info records and agreements

O Check Tick the box




Note

Account assignment unknown

Account assignment for unknown

O U Input value


Planning horizon Planning horizon Choose

Planning horizon O 100 Input value


Error handling Error handling Choose

Max.pur.ord.pr. Maximum number of purchase order proposals

O 500 Input value

SMRPG Substitute MPR controller

O 001 Input value


Item numbers Item numbers Choose

Item PurRq Items numbers of purchase requisitions

R 10 Input value

Item of stock transfer resrv.

Item number of the stock transfer reservation

R 100 Input value


8. Save the entries by choosing Save icon or by choosing Control + S on your key board.

9. To maintain plant parameters for other plants please repeat the following steps:


SAP Best Practices J05 – Materials Management: Configuration Guide 10. On the screen Plant Parameters for Materials Requirements Planning choose Plant

parameters block choose Create.

11. System will display a new popup screen for Entering Plant, Enter BP02 Plant code here and choose Create icon.

12. System will again display another popup menu here also choose Create icon for BP02 plant.


14. System will display a popup menu here on this screen maintain entry BP02 Plant code and choose Maintain icon to continue.


Field name Description User action and values

Note




01 Input the value


01 Input the value



Nr.StTrRes/DepR Number range 01 Input the value



01 Input the value



01 Input the value




01 Input the value




Note



Master Data MRP Ctrllers Choose Choose New Entries


MRP Ctrller MRP Ctrller 001/002/003 Input the value

Title of MRP Ctrller

Ctrller One/two/three Input the value




Plant Plant code BP02 Input value


000 Input value

Go to second line



001 Input value

Op.Pd. Opening period 10 Input value


2 Input value


1 Input value

Release Per. Release period 5 Input value



Choose

Plant Plant BP02 Input value



500 Input value




Note



Choose

Plant Plant code BP02 Grayed out


PP



Choose




Check Tick the box



U Input value



Planning horizon 100 Input value




500 Input value

SMRPG Substitute MPR Ctrller

001 Input value





Note



10 Input value



100 Input value


16. Save the entries by choosing Save icon or Ctrl + S on your key board.

17. To maintain plant parameters to other plants please follow the steps again.

18. On the screen Plant Parameters for Materials Requirements Planning choose Plant parameters block choose Create.

19. System will display a new popup screen for Entering Plant, Enter BP03 Plant code here and choose Create icon.

20. System will again display another popup menu here also choose Create icon for BP03 plant.


22. System will display a popup menu here on this screen maintain entry BP03 Plant code and choose Maintain icon to continue.



Note




01 Input the value


01 Input the value







Note



01 Input the value



01 Input the value




01 Input the value













000 Input value

Go to second line





Note


001 Input value



2 Input value


1 Input value




Choose




500 Input value



Choose

Plant Plant code BP03 Grayed out


PP



Choose




Check Tick the box



U Input value




Note







500 Input value


001 Input value




10 Input value



100 Input value


24. Save the entries by choosing Save icon or Ctrl + S on your key board.

25. To maintain plant parameters to other plants please follow the steps again.


SAP Best Practices J05 – Materials Management: Configuration Guide 26. On the screen Plant Parameters for Materials Requirements Planning choose Plant

parameters block choose Create push button.

27. System will display a new popup screen for Entering Plant, Enter BP0X Plant code here and choose Create icon.

28. System will again display another popup menu here also choose Create icon for BP0X plant.


30. System will display a popup menu here on this screen maintain entry BP0X Plant code and choose Maintain icon to continue.



Note




01 Input the value


01 Input the value






01 Input the value



01 Input the value




01 Input the value




Note




Plant Plant BP0X Input the value







Plant Plant code BP0X Input value


000 Input value

Go to second line

Plant Plant code BP0X Input value


001 Input value



2 Input value


1 Input value




Choose

Plant Plant BP0X Input value



500 Input value




Note



Choose

Plant Plant code BP0X Grayed out


PP



Choose

Plant Plant BP0X Input value



Check Tick the box



U Input value







500 Input value


001 Input value





Note



10 Input value



100 Input value


32. Save the entries by choosing Save icon or by choosing Ctrl + S on your key board.

Result Consumption based planning / Materials requirement planning settings completed.

3.7.2 Activation of Material Requirement Planning

UseThe purpose of this activity is to activate Material Requirement Planning for plants.


IMG Menu Materials Management Consumption-Based Planning Planning Activate Material Requirements Planning

Transaction Code OMDU

2. On the Activation screen, make the following entries

3. Choose Material Requirement Planning icon and you can see plants BP01, BP02, BP03 and BP0X under Plnt.

4. Activate Material requirement planning by selecting check boxes against each plant under Activate requirement planning.


3.8 Tax on Goods Movement - India3.8.1 Basic Settings

3.8.1.1 Maintaining Excise Registrations

Use


SAP Best Practices J05 – Materials Management: Configuration Guide As per the legal requirement every plant, which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to see how to maintain Excise Registrations.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Excise Registrations


2. On the Excise Registrations: screen, make the following entries:

3. Choose New Entries icon for maintaining the new excise registrations.

Please note that Registration descriptions, numbers, address etc., are just indicative only. You need to input you actual registration details. To give demo the following dummy data is created which may not have any validity.


Excise Reg. Excise registration id

1

Reg. Description Title of registration ID

BP01 MFG PLANT EXCISE REGISTRATION

ECC No. ECC Number Enter ECC No. for example

ECC/1/1/2001

Excise Reg. No. Excise registration number

Enter for example

REG-10001

Excise Range Excise Range Enter for example

BANGALORE RANGE

Excise Division Excise Division Enter for example

BANGALORE DIVISION

Commissionerate Commissionerate Enter for example

KARNATAKA COMMISSIONARATE

Liable to AED Liability to Additional Excise Duty

Check the tick box If you are covered under AED only

Liable to SED Liability to Special Excise Duty

Check the tick box If you are covered under SED only




Liable to Cess Liability to Cess Check the tick box If you are covered under CESS only

Partial credit Partial credit Check the tick box

No of items in Excise Invoice

Number of items in Excise Invoice

2

Indicator NCCD Indicator for NCCD applicability

Check this tick box

4. Choose Enter complete the entries

5. Save the entries by choosing Save icon or choose Ctrl + S.

6. To maintain the entries for BP02 Depot Plant follow the steps mentioned above:


8. Choose New Entries icon for maintaining the new excise registrations



2


BP02 DEPOT PLANT EXCISE REGISTRATION


ECC/1/2/2001


Enter for example

REG-20001


MUMBAI RANGE


MUMBAI DIVISION


MAHARASTRA COMMISSIONARATE












2


Check this tick box



11. To maintain the entries for BP03 Plant follow the steps mentioned above:


13. Choose New Entries icon for maintaining the new excise registrations



3


BP03 PLANT EXCISE REGISTRATION


ECC/1/3/2001


Enter for example

REG-30001


BANGALORE RANGE


BANGALORE DIVISION











2





Check this tick box



16. To maintain the entries for BP0X Plant follow the steps mentioned above:


18. Choosing New Entries icon for maintaining the new excise registrations



5


BP0X PLANT EXCISE REGISTRATION


ECC/1/5/2001


Enter for example

REG-50001


BANGALORE RANGE


BANGALORE DIVISION











2


Check this tick box


SAP Best Practices J05 – Materials Management: Configuration Guide 19. Choose Enter complete the entries



3.8.1.2 Maintaining Company Code Settings for Taxes

UseIn this IMG setting you are going to maintain Company Code BP01 for purchase taxes.


IMG Menu Logistics General Tax on Goods Movement India Basic Settings Maintain Company Code Settings


2. On the screen Company Code Settings: choose New Entries icon and maintain the following entries:


Note

Company Code Company code BP01 Input value

CENVAT Doc. Type CENVAT Document type

SA Input value

Utl FI Doc Type Utilization document type

SA Input value

Debit Acc Override Debit account Tick the check box Tick

Aut ad ind Automatic adjustment indicator

Tick the check box Tick

Imm. Credit on capital goods

Immediate credit on capital goods


First month First month of financial year

April Select

Exc Sel Days Due days for excise invoice

30 Input value

No. Exc Inv Sel No of excise invoices selection

10 Input value

EI Sel. Proc. Excise invoice selection process

FIFO Select




Note

Rounding duty on procurement



Rounding duty on removal



Exch. rate type for CVD

Exchange rate type for CVD

M Input

Exchange rate type for exports


M Input

CVD account CVD GL account 14810000

3. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your key board.

4. To add another company code, please repeat the above step again.

5. On the screen Company Code Settings: choose New Entries icon and maintain the following entries:


Note

Company Code Company code BP0X Input value

CENVAT Doc. Type CENVAT Document type

SA Input value

Utl FI Doc Type Utilization document type

SA Input value

Debit Acc Override Debit account Tick the check box Tick

Aut ad ind Automatic adjustment indicator


Imm. Credit on capital goods

Immediate credit on capital goods


First month First month of financial year

April Select

Exc Sel Days Due days for excise invoice

30 Input value

No. Exc Inv Sel No of excise invoices selection

10 Input value

EI Sel. Proc. Excise invoice selection process

FIFO Select







Exch. rate type for CVD

Exchange rate type for CVD

M Input




Note



M Input

CVD account CVD GL account 14810000

6. Choose Enter and save the entries by choosing Save icon or by choosing Ctrl + S on your key board.

Result Company code is maintained for taxation.

3.8.1.3 Maintaining Plant Settings for Excise Information

UseAs per the legal requirement every plant which is handling excisable goods has to be registered with Central Excise Authorities in India. In this configuration step you are going to maintain Excise Information for plants.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Plant Settings


2. On the Plant Settings: screen, make the following entries:

3. Choose New Entries icon for maintaining the new entries.


Entries for BP01

Plant Plant code BP01

Depot Depot Leave it blank Do not check as BP01 is mfg plant.

Exc. Reg. Excise Registration id

1

GRs per EI Goods Receipts per each Excise Invoice

Select Multiple Goods Receipts, Single Credits from drop down list

Entries for BP02





Depot Depot Check the box Check as BP02 is a Depot plant.


2



Entries for BP03


Depot Depot Leave it blank Do not check as BP03 is mfg plant.


3



Entries for BP0X

Plant Plant code BP0X

Depot Depot Leave it blank Do not check as BP0X is mfg plant.


5



4. Choose Enter to finish the entries.

5. Save the entries by choosing Save icon or by choosing Ctrl + S.


3.8.1.4 Maintaining Excise Groups

UseAs per the legal requirement in India each Excise Group has to have one set of books. In this step you are going to configure the Excise Groups for both the plants.

Procedure



IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Excise Groups


2. On the Excise Groups: screen, make the following entries:



Entries for BP01

Excise Group Excise Group 10


Description Description of group

BP01 MFG PLANT EXCISE GROUP

Excise Reg. Excise Registration no.

01

No. of GR per EI Number of goods receipts per excise invoice

Multiple Goods Receipts, Single Credits

Default Challan Qty in GR

Default challan quantity in goods receipt

Tick this check box

Excise inv during Billing

Excise Invoice during billing

Do not tick Leave blank

Create and post Inv single step

Crete and post Invoice in a single step

Tick the box

Consumption Consumption entry in registers

Check this tick box

Depot indicator Depot indicator Do not check tick box

Folio number Folio numbers Do not check tick box

Depot Excise Invoice


Do not check tick box

EI Capture Excise Invoice capturing

Check tick box

Post EI in MIGO Post excise invoice in MIGO

Check tick box

Duty different at GR


Check tick box

EI create/RG23D selection

Excise Invoice creation for RG23D register

Check tick box




Update RG1 at MIGO

Update RG1 register at MIGO

Check tick box



6. To maintain the Excise Group for Internal subcontracting of BP01 plant, please repeat the steps mentioned above.




Entries for BP02




INTERNAL SUBCONTRACTING EXCISE GROUP FOR BP01 PLANT


1




Default challana quantity in goods receipt

Tick this check box






Tick the box


Check this tick box

Depot indicator Depot indicator Do not Check tick box

Folio number Folio numbers Do not Check tick box



Do not Check tick box


Check tick box


Check tick box






Check tick box



Check tick box

Update RG1 at MIGO


Check tick box



11. To maintain the Excise Group for BP02 depot plant, please repeat the steps mentioned above.




Entries for BP02




BP02 DEPOT PLANT EXCISE GROUP


2





Tick this check box






Tick the box


Check this tick box

Depot indicator Depot indicator Check tick box

Folio number Folio numbers Check tick box



Check tick box


Check tick box





Check tick box



Check tick box



Check tick box

Update RG1 at MIGO


Check tick box



16. To maintain the Excise Group for BP03 plant, please repeat the steps mentioned above.




Entries for BP02




BP03 REG. WARE HOUSE PLANT EXCISE GROUP


3





Tick this check box






Tick the box


Check this tick box










Check tick box


Check tick box



Check tick box



Check tick box

Update RG1 at MIGO


Check tick box



21. To maintain the Excise Group for BP0X plant, please repeat the steps mentioned above.




Entries for BP02

Excise Group Excise Group X0

Plant Plant code BP0X


BP0X INTER COMPANY PLANT EXCISE GROUP


5





Tick this check box






Tick the box


Check this tick box










Check tick box


Check tick box



Check tick box



Check tick box

Update RG1 at MIGO


Check tick box




3.8.1.5 Maintaining Series Groups

UseIn this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.

Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Maintain Series Groups


2. On the Excise Document Series: screen, make the following entries:



Series Grp Series group 11




Series Des Description of series group

BP01 MFG PLANT DOMESTIC SERIES GROUP

Exc. Reg. Excise Registration

1

No utilization No utilization Do not check tick box

Imm. Util. Immediate utilization


Other fields leave blank



INTERNAL SC SERIES GROUP FOR BP01


1




Address Address Address =1




SUBCONTRACT CHALLAN SERIES GROUP BP01


1







BP01 MFG PLANT EXPORT SERIES GROUP


1










BP02 DEPOT PLANT SERIES GROUP


2







BP03 REG.WARE HOUSE PLANT SERIES GROUP


3





Series Grp Series group X1


BP0X INTERCOMPANY PLANT SERIES GROUP


5










3.8.2 Determination of Excise Duty

3.8.2.1 Maintaining Excise Defaults

UseIn this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Maintain Excise Defaults


2. On the Tax Default Information: screen, make the following entries:



Tax proc. Tax procedure TAXINN

CVD Cond. CVD condition type

JCV1

Exp tax cd Expected Tax code

Tax jur.cd Tax jurisdiction code

A/P BED Cond A/P BED condition type

A/P SED cond A/P SED Condition type

A/P AED cond A/P AED condition type

A/R BED cond A/R BED condition type

A/R SED cond A/R SED condition type

A/R AED cond A/R AED condition type

A/R CESS cond A/R CESS condition type

BED perc BED percentage condition type




AED perc AED percentage condition type

SED perc SED percentage condition type

Cess per CESS percentage condition type

NCCD AP NCCD Condition type AP

NCCD AR NCCD Condition type AR

JNED

NCCD Perc NCCD Percentage

ECS AP Education Cess condition type AP

ECS AR Education Cess condition type AR

ECS Perc Education Cess condition type percentage

ECS Cond. Education Cess condition type AP Imports

JECV




3.8.2.2 Assignment of Tax Code to Company Codes

UseThe purpose of this activity is assigning the tax code for purchasing documents to the company codes where it will be used. This activity is done if you use condition-based excise determination.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-Based Excise Determination Assign Tax Code to Company



Codes


2. On the Change view “Tax Codes for Excise Duties Using Condition Techniques”: screen, make the following entries.

3. Choose New Entries icon and input BP01 and BP0X under Company Code and input V0 tax code beside company codes or under Tax Code.

4. Enter to continue and save the entries by choosing Save icon or Ctrl + S.

3.8.2.3 Classifying Condition Types

UseIn this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.


IMG Menu Logistics General Tax on Goods Movements India Basic Settings Determination of Excise Duty Condition-Based Excise Determination Classify Condition Types


2. As a default SAP will offer the following settings, please do not change the original settings.

Procedure Condition Type Condition NameJINDEP JCEP A/R Cess PercentageJINDEP JCET A/R Cess totalJINDEP JEAP A/R AED PercentageJINDEP JEAT A/R AED totalJINDEP JESP A/R SED PercentageJINDEP JEST A/R SED totalJINDEP JEXP A/R BED PercentageJINDEP JEXT A/R BED totalJINEXP JCEP A/R Cess PercentageJINEXP JCET A/R Cess totalJINEXP JEAP A/R AED PercentageJINEXP JEAT A/R AED totalJINEXP JESP A/R SED PercentageJINEXP JEST A/R SED totalJINEXP JEXP A/R BED PercentageJINEXP JEXT A/R BED total



JINFAC JCEP A/R Cess PercentageJINFAC JCET A/R Cess totalJINFAC JEAP A/R AED PercentageJINFAC JEAT A/R AED totalJINFAC JESP A/R SED PercentageJINFAC JEST A/R SED totalJINFAC JEXP A/R BED PercentageJINFAC JEXT A/R BED totalJINSTO JCEP A/R Cess PercentageJINSTO JCET A/R Cess totalJINSTO JEAP A/R AED PercentageJINSTO JEAT A/R AED totalJINSTO JESP A/R SED PercentageJINSTO JEST A/R SED totalJINSTO JEXP A/R BED PercentageJINSTO JEXT A/R BED totalTAXINJ JAIP AED Inventory PercentageTAXINJ JAIQ AED Inventory Quantity BasedTAXINJ JAOP AED Set Off condition PercentageTAXINJ JAOQ AED Set Off condition Quantity BasedTAXINJ JAX1 AED Set Off condition TotalTAXINJ JAX2 AED Inventory TotalTAXINJ JIPC A/P Central Sales taxTAXINJ JIPL A/P Local Sales taxTAXINJ JIPS A/P ST setoffTAXINJ JMIP BED Inventory PercentageTAXINJ JMIQ BED Inventory Quantity BasedTAXINJ JMOP BED Set Off condition PercentageTAXINJ JMOQ BED Set Off condition Quantity basedTAXINJ JMX1 BED Set Off condition TotalTAXINJ JMX2 BED Inventory TotalTAXINJ JSIP SED Inventory PercentageTAXINJ JSIQ SED Inventory Quantity BasedTAXINJ JSOP SED Set Off Condition PercentageTAXINJ JSOQ SED Set Off Condition Quantity BasedTAXINJ JSX1 SED Set Off Condition TotalTAXINJ JSX2 SED Inventory TotalTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory TotalTAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoff



TAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total

3. Apart from above default settings you need to take the following setting by choosing New Entries icon. After completing entries choose Save to save entries.Procedure Condition Type Condition NameTAXINN JAIP AED Inventory PercentageTAXINN JAIQ AED Inventory Quantity BasedTAXINN JAOP AED Set Off condition PercentageTAXINN JAOQ AED Set Off condition Quantity BasedTAXINN JAX1 AED Set Off condition TotalTAXINN JAX2 AED Inventory TotalTAXINN JEC1 ECS Set Off condition PercentageTAXINN JEC2 ECS Inventory PercentageTAXINN JEX1 ECS Set Off condition TotalTAXINN JEX2 ECS Inventory TotalTAXINN JIPC A/P Central Sales taxTAXINN JIPL A/P Local Sales taxTAXINN JIPS A/P ST setoffTAXINN JMIP BED Inventory PercentageTAXINN JMIQ BED Inventory Quantity BasedTAXINN JMOP BED Set Off condition PercentageTAXINN JMOQ BED Set Off condition Quantity basedTAXINN JMX1 BED Set Off condition TotalTAXINN JMX2 BED Inventory TotalTAXINN JNIP NCCD Inventory PercentageTAXINN JNOP NCCD Set Off condition PercentageTAXINN JNX1 NCCD Set Off condition TotalTAXINN JNX2 BED Inventory TotalTAXINN JSIP SED Inventory PercentageTAXINN JSIQ SED Inventory Quantity BasedTAXINN JSOP SED Set Off ConditionPercentageTAXINN JSX1 SED Set Off Condition TotalTAXINN JSX2 SED Inventory Total



3.8.2.4 Maintaining Excise Accounts per Excise Transactions

UseIn this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.

If you use sub transaction types, Enter the accounts for each sub transaction type as well.


IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify Excise Accounts per Excise Transaction


3. On the Transaction Code Vs Accounts: screen, make the following entries:

4. Choose New Entries icon for maintaining the new entries. As a default some entries already maintained. Do not disturb them; maintain entries as per the following table.

Excise TT Sub Transaction

D C Indicator

Account name

Excise Transaction

Type

Sub Transaction

Debit / Credit

Indicator

Account name

57CM Credit CENVAT clearing account57CM Debit RG 23 BED account57CM Debit RG 23 ECS Account57CM Debit RG 23 NCCD account57FC Credit PLA BED account57FC Credit PLA ECS Account57FC Credit PLA NCCD account57FC Credit RG 23 BED account57FC Credit RG 23 ECS Account57FC Credit RG 23 NCCD account57FC Debit CENVAT clearing account57FC 01 Credit PLA BED account57FC 01 Credit PLA ECS Account57FC 01 Credit PLA NCCD account57FC 01 Credit RG 23 BED account57FC 01 Credit RG 23 ECS Account57FC 01 Credit RG 23 NCCD account57FC 01 Debit CENVAT clearing account57NR Credit CENVAT clearing account57NR Credit PLA BED account57NR Credit PLA ECS Account57NR Credit PLA NCCD account57NR Credit RG 23 BED account57NR Credit RG 23 ECS Account



57NR Credit RG 23 NCCD account57NR Debit CENVAT reversal account57NR 01 Credit CENVAT clearing account57NR 01 Credit PLA BED account57NR 01 Credit PLA ECS Account57NR 01 Credit PLA NCCD account57NR 01 Credit RG 23 BED account57NR 01 Credit RG 23 ECS Account57NR 01 Credit RG 23 NCCD account57NR 01 Debit CENVAT reversal accountARE1 Credit CENVAT clearing accountARE1 Credit PLA BED accountARE1 Credit PLA ECS AccountARE1 Credit PLA NCCD accountARE1 Credit RG 23 BED accountARE1 Credit RG 23 ECS AccountARE1 Credit RG 23 NCCD accountARE1 Debit CENVAT reversal accountARE3 Credit CENVAT clearing accountARE3 Credit PLA BED accountARE3 Credit PLA ECS AccountARE3 Credit PLA NCCD accountARE3 Credit RG 23 BED accountARE3 Credit RG 23 ECS AccountARE3 Credit RG 23 NCCD accountARE3 Debit CENVAT reversal accountCAPE Credit CENVAT on hold accountCAPE Debit CENVAT on hold accountCAPE Debit RG 23 AED accountCAPE Debit RG 23 BED accountCAPE Debit RG 23 ECS AccountCAPE Debit RG 23 NCCD accountCAPE Debit RG 23 SED accountCEIV Credit CENVAT suspense accountCEIV Debit PLA AED accountCEIV Debit PLA BED accountCEIV Debit PLA ECS AccountCEIV Debit PLA NCCD accountCEIV Debit PLA SED accountCEIV Debit RG 23 AED accountCEIV Debit RG 23 BED accountCEIV Debit RG 23 ECS AccountCEIV Debit RG 23 NCCD accountCEIV Debit RG 23 SED accountDIEX Credit CENVAT clearing accountDIEX Debit RG 23 AED accountDIEX Debit RG 23 BED accountDIEX Debit RG 23 ECS AccountDIEX Debit RG 23 NCCD accountDIEX Debit RG 23 SED account



DIEX OH Credit CENVAT clearing accountDIEX OH Debit CENVAT on hold accountDIEX OH Debit RG 23 AED accountDIEX OH Debit RG 23 BED accountDIEX OH Debit RG 23 ECS AccountDIEX OH Debit RG 23 NCCD accountDIEX OH Debit RG 23 SED accountDLFC Credit PLA AED accountDLFC Credit PLA BED accountDLFC Credit PLA cess accountDLFC Credit PLA ECS AccountDLFC Credit PLA NCCD accountDLFC Credit PLA SED accountDLFC Credit RG 23 AED accountDLFC Credit RG 23 BED accountDLFC Credit RG 23 ECS AccountDLFC Credit RG 23 NCCD accountDLFC Credit RG 23 SED accountDLFC Debit CENVAT suspense accountEWPO Credit CENVAT clearing accountEWPO Debit RG 23 AED accountEWPO Debit RG 23 BED accountEWPO Debit RG 23 ECS AccountEWPO Debit RG 23 NCCD accountEWPO Debit RG 23 SED accountEWPO 10 Credit CENVAT clearing accountEWPO 10 Debit RG 23 AED accountEWPO 10 Debit RG 23 BED accountEWPO 10 Debit RG 23 ECS AccountEWPO 10 Debit RG 23 NCCD accountEWPO 10 Debit RG 23 SED accountGRPO Credit CENVAT clearing accountGRPO Debit CENVAT on hold accountGRPO Debit RG 23 AED accountGRPO Debit RG 23 BED accountGRPO Debit RG 23 ECS AccountGRPO Debit RG 23 NCCD accountGRPO Debit RG 23 SED accountGRPO 30 Credit CENVAT clearing accountGRPO 30 Debit CENVAT on hold accountGRPO 30 Debit RG 23 AED accountGRPO 30 Debit RG 23 BED accountGRPO 30 Debit RG 23 ECS AccountGRPO 30 Debit RG 23 NCCD accountGRPO 30 Debit RG 23 SED accountMRDY Credit PLA AED accountMRDY Credit PLA BED accountMRDY Credit PLA cess accountMRDY Credit PLA ECS AccountMRDY Credit PLA NCCD account



MRDY Credit PLA SED accountMRDY Credit RG 23 AED accountMRDY Credit RG 23 BED accountMRDY Credit RG 23 ECS AccountMRDY Credit RG 23 NCCD accountMRDY Credit RG 23 SED accountMRDY Debit CENVAT clearing accountMRRD Credit PLA AED accountMRRD Credit PLA BED accountMRRD Credit PLA cess accountMRRD Credit PLA ECS AccountMRRD Credit PLA NCCD accountMRRD Credit PLA SED accountMRRD Credit RG 23 AED accountMRRD Credit RG 23 BED accountMRRD Credit RG 23 ECS AccountMRRD Credit RG 23 NCCD accountMRRD Credit RG 23 SED accountMRRD Debit CENVAT clearing accountMRWO Credit PLA AED accountMRWO Credit PLA BED accountMRWO Credit PLA cess accountMRWO Credit PLA ECS AccountMRWO Credit PLA NCCD accountMRWO Credit PLA SED accountMRWO Credit RG 23 AED accountMRWO Credit RG 23 BED accountMRWO Credit RG 23 ECS AccountMRWO Credit RG 23 NCCD accountMRWO Credit RG 23 SED accountMRWO Debit CENVAT clearing accountOTHR Credit PLA AED accountOTHR Credit PLA BED accountOTHR Credit PLA cess accountOTHR Credit PLA ECS AccountOTHR Credit PLA NCCD accountOTHR Credit PLA SED accountOTHR Credit RG 23 AED accountOTHR Credit RG 23 BED accountOTHR Credit RG 23 ECS AccountOTHR Credit RG 23 NCCD accountOTHR Credit RG 23 SED accountOTHR Debit CENVAT suspense accountOTHR 10 Credit PLA AED accountOTHR 10 Credit PLA BED accountOTHR 10 Credit PLA cess accountOTHR 10 Credit PLA ECS AccountOTHR 10 Credit PLA NCCD accountOTHR 10 Credit PLA SED accountOTHR 10 Credit RG 23 AED account



OTHR 10 Credit RG 23 BED accountOTHR 10 Credit RG 23 ECS AccountOTHR 10 Credit RG 23 NCCD accountOTHR 10 Credit RG 23 SED accountOTHR 10 Debit CENVAT suspense accountOTHR 30 Credit PLA AED accountOTHR 30 Credit PLA BED accountOTHR 30 Credit PLA cess accountOTHR 30 Credit PLA ECS AccountOTHR 30 Credit PLA NCCD accountOTHR 30 Credit PLA SED accountOTHR 30 Credit RG 23 AED accountOTHR 30 Credit RG 23 BED accountOTHR 30 Credit RG 23 ECS AccountOTHR 30 Credit RG 23 NCCD accountOTHR 30 Credit RG 23 SED accountOTHR 30 Debit CENVAT suspense accountTR6C Credit PLA on hold accountTR6C Debit PLA AED accountTR6C Debit PLA BED accountTR6C Debit PLA cess accountTR6C Debit PLA ECS AccountTR6C Debit PLA NCCD accountTR6C Debit PLA SED accountUTLZ Credit PLA AED accountUTLZ Credit PLA BED accountUTLZ Credit PLA cess accountUTLZ Credit PLA ECS AccountUTLZ Credit PLA NCCD accountUTLZ Credit PLA SED accountUTLZ Credit RG 23 AED accountUTLZ Credit RG 23 BED accountUTLZ Credit RG 23 ECS AccountUTLZ Credit RG 23 NCCD accountUTLZ Credit RG 23 SED accountUTLZ Debit CENVAT clearing account

Out off above table the following SAP Standard settings are already maintained in system. Please do not disturb any standard settings.

ETT Sub TrnTyp DC ind Acct nameExcise Transaction Type

Sub Transaction

Debit / Credit Indicator

Account name

57CM Credit CENVAT Clearing account57CM Debit RG 23 BED Account57FC Credit PLA BED Account57FC Credit RG 23 BED Account



57FC Debit CENVAT Clearing account57FC Credit PLA BED Account57FC Credit RG 23 BED Account57FC Debit CENVAT Clearing account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal Account57NR Credit CENVAT Clearing account 57NR Credit PLA BED Account57NR Credit RG 23 BED Account57NR Debit CENVAT Reversal AccountARE1 Credit CENVAT Clearing accountARE1 Credit PLA BED AccountARE1 Credit RG 23 BED AccountARE1 Debit CENVAT Reversal AccountARE3 Credit CENVAT Clearing accountARE3 Credit PLA BED AccountARE3 Credit RG 23 BED AccountARE3 Debit CENVAT Reversal AccountCAPE Credit CENVAT on hold AccountCAPE Debit CENVAT on hold AccountCAPE Debit RG 23 AED AccountCAPE Debit RG 23 BED AccountCAPE Debit RG 23 SED AccountCEIV Credit CENVAT Suspense AccountCEIV Debit PLA AED AccountCEIV Debit PLA BED AccountCEIV Debit PLA SED AccountCEIV Debit RG 23 AED AccountCEIV Debit RG 23 BED AccountCEIV Debit RG 23 SED AccountDIEX Credit CENVAT Clearing accountDIEX Debit RG 23 AED AccountDIEX Debit RG 23 BED AccountDIEX Debit RG 23 SED AccountDLFC Credit PLA AED AccountDLFC Credit PLA BED AccountDLFC Credit PLA Cess AccountDLFC Credit PLA SED AccountDLFC Credit RG 23 AED AccountDLFC Credit RG 23 BED AccountDLFC Credit RG 23 SED AccountDLFC Debit CENVAT Suspense AccountEWPO Credit CENVAT Clearing accountEWPO Debit RG 23 AED AccountEWPO Debit RG 23 BED AccountEWPO Debit RG 23 SED AccountGRPO Credit CENVAT Clearing accountGRPO Debit CENVAT on hold Account



GRPO Debit RG 23 AED AccountGRPO Debit RG 23 BED AccountGRPO Debit RG 23 SED AccountMRDY Credit PLA AED AccountMRDY Credit PLA BED AccountMRDY Credit PLA Cess AccountMRDY Credit PLA SED AccountMRDY Credit RG 23 AED AccountMRDY Credit RG 23 BED AccountMRDY Credit RG 23 SED AccountMRDY Debit CENVAT Clearing accountMRRD Credit PLA AED AccountMRRD Credit PLA BED AccountMRRD Credit PLA Cess AccountMRRD Credit PLA SED AccountMRRD Credit RG 23 AED AccountMRRD Credit RG 23 BED AccountMRRD Credit RG 23 SED AccountMRRD Debit CENVAT Clearing accountMRWO Credit PLA AED AccountMRWO Credit PLA BED AccountMRWO Credit PLA Cess AccountMRWO Credit PLA SED AccountMRWO Credit RG 23 AED AccountMRWO Credit RG 23 BED AccountMRWO Credit RG 23 SED AccountMRWO Debit CENVAT Clearing accountOTHR Credit PLA AED AccountOTHR Credit PLA BED AccountOTHR Credit PLA Cess AccountOTHR Credit PLA SED AccountOTHR Credit RG 23 AED AccountOTHR Credit RG 23 BED AccountOTHR Credit RG 23 SED AccountOTHR Debit CENVAT Suspense AccountTR6C Credit PLA on hold AccountTR6C Debit PLA AED AccountTR6C Debit PLA BED AccountTR6C Debit PLA Cess AccountTR6C Debit PLA SED AccountUTLZ Credit PLA AED AccountUTLZ Credit PLA BED AccountUTLZ Credit PLA Cess AccountUTLZ Credit PLA SED AccountUTLZ Credit RG 23 AED AccountUTLZ Credit RG 23 BED AccountUTLZ Credit RG 23 SED AccountUTLZ Debit CENVAT Clearing account



SAP Best Practices J05 – Materials Management: Configuration Guide 6. Save the entries by choosing Save icon or choose Ctrl + S.


3.8.2.5 Assigning G/L Accounts to Excise Transaction Types

UseIn this IMG activity, you assign the excise and CENVAT accounts to G/L accounts to Excise Transaction Types.


IMG Menu Logistics General Tax on Goods Movements India Account Determination Specify G/L Accounts per Excise Transaction


2. On the Excise Account Assignment Table: screen, make the following entries:

3. Choose New Entries icon for maintaining the new entries as per the following table.

S.No Excise Gp

ETT CoCd Sub TrnTyp ChAc RG23A BED

RG23A AED

RG23A SED

S.No Excise Group

Excise Transaction type

Company Code

Sub Transaction Type

Chart of Account

RG23A BED

RG23A AED

RG23A SED

1 10 57FC BP01 01 CAIN 24820000 24840000 248400002 10 57NR BP01 01 CAIN 24820000 24840000 248400003 10 ARE1 BP01 CAIN 24820000 24840000 248400004 10 ARE3 BP01 CAIN 24820000 24840000 248400005 10 CAPE BP01 CAIN 24820000 24840000 248400006 10 CEIV BP01 CAIN 24820000 24840000 248400007 10 DIEX BP01 CAIN 24820000 24840000 248400008 10 DIEX BP01 OH CAIN 24820000 24840000 248400009 10 DLFC BP01 CAIN 13113910 13113910 13113910

10 10 EWPO BP01 CAIN 24820000 24840000 2484000011 10 EWPO BP01 10 CAIN 24820000 24840000 2484000012 10 GRPO BP01 CAIN 24820000 24840000 2484000013 10 GRPO BP01 30 CAIN 24820000 24840000 2484000014 10 MRDY BP01 CAIN 24820000 24840000 2484000015 10 MRRD BP01 CAIN 24820000 24840000 2484000016 10 MRWO BP01 CAIN 24820000 24840000 2484000017 10 OTHR BP01 CAIN 40011000 40011000 4001100018 10 OTHR BP01 10 CAIN 24820000 24840000 2484000019 10 TR6C BP01 CAIN 24820000 24840000 2484000020 10 UTLZ BP01 CAIN 40011000 40011000 4001100021 11 CAPE BP01 CAIN 24820000 24840000 24840000



22 11 DIEX BP01 CAIN 24820000 24840000 2484000023 11 DLFC BP01 CAIN 13113910 13113910 1311391024 11 EWPO BP01 CAIN 24820000 24840000 2484000025 11 GRPO BP01 CAIN 24820000 24840000 2484000026 11 MRDY BP01 CAIN 24820000 24840000 2484000027 11 MRWO BP01 CAIN 24820000 24840000 2484000028 11 OTHR BP01 CAIN 40011000 40011000 4001100029 11 TR6C BP01 CAIN 24820000 24840000 2484000030 11 UTLZ BP01 CAIN 40011000 40011000 4001100031 30 57FC BP01 01 CAIN 24820000 24840000 2484000032 30 57NR BP01 01 CAIN 24820000 24840000 2484000033 30 ARE1 BP01 CAIN 24820000 24840000 2484000034 30 ARE3 BP01 CAIN 24820000 24840000 2484000035 30 CAPE BP01 CAIN 24820000 24840000 2484000036 30 CEIV BP01 CAIN 24820000 24840000 2484000037 30 DIEX BP01 CAIN 24820000 24840000 2484000038 30 DLFC BP01 CAIN 13113910 13113910 1311391039 30 EWPO BP01 CAIN 24820000 24840000 2484000040 30 GRPO BP01 CAIN 24820000 24840000 2484000041 30 GRPO BP01 30 CAIN 24820000 24840000 2484000042 30 MRDY BP01 CAIN 24820000 24840000 2484000043 30 MRRD BP01 CAIN 24820000 24840000 2484000044 30 MRWO BP01 CAIN 24820000 24840000 2484000045 30 OTHR BP01 CAIN 40011000 40011000 4001100046 30 OTHR BP01 30 CAIN 24820000 24840000 2484000047 30 TR6C BP01 CAIN 24820000 24840000 2484000048 30 UTLZ BP01 CAIN 40011000 40011000 4001100049 X0 57FC BP0X 01 CAIN 24820000 24840000 2484000050 X0 57NR BP0X 01 CAIN 24820000 24840000 2484000051 X0 ARE1 BP0X CAIN 24820000 24840000 2484000052 X0 ARE3 BP0X CAIN 24820000 24840000 2484000053 X0 CAPE BP0X CAIN 24820000 24840000 2484000054 X0 CEIV BP0X CAIN 24820000 24840000 2484000055 X0 DIEX BP0X CAIN 24820000 24840000 2484000056 X0 DLFC BP0X CAIN 13113910 13113910 1311391057 X0 EWPO BP0X CAIN 24820000 24840000 2484000058 X0 GRPO BP0X CAIN 24820000 24840000 2484000059 X0 MRDY BP0X CAIN 24820000 24840000 2484000060 X0 MRRD BP0X CAIN 24820000 24840000 2484000061 X0 MRWO BP0X CAIN 24820000 24840000 2484000062 X0 OTHR BP0X CAIN 40011000 40011000 4001100063 X0 TR6C BP0X CAIN 24820000 24840000 2484000064 X0 UTLZ BP0X CAIN 40011000 40011000 40011000

S.No RG23C BED

RG23C AED RG23C SED

Offset Mod.Clear

PLA BED PLA AED PLA SED

S.No RG23C BED

RG23C AED RG23C SED

Offset Mod.Clear

PLA BED PLA AED PLA SED

1 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000002 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000003 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000004 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000005 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000006 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000007 24850000 24860000 24870000 24920000 13113920 24880000 24890000 249000008 24850000 24860000 24870000 24920000 24930000 24880000 24890000 24900000



9 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000010 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000011 24850000 24860000 24870000 24920000 54000000 24880000 24890000 2490000012 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000013 24850000 24860000 24870000 24920000 13113910 24880000 24890000 2490000014 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000015 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000016 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000017 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000018 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000019 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000020 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000021 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000022 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000023 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000024 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000025 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000026 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000027 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000028 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000029 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000030 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000031 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000032 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000033 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000034 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000035 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000036 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000037 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000038 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000039 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000040 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000041 24850000 24860000 24870000 24920000 13113910 24880000 24890000 2490000042 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000043 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000044 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000045 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000046 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000047 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000048 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000049 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000050 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000051 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000052 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000053 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000054 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000055 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000056 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000057 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000058 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000059 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000060 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000061 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000062 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000063 24850000 24860000 24870000 24920000 13113920 24880000 24890000 2490000064 24850000 24860000 24870000 24920000 13113920 24880000 24890000 24900000



S.No PLA CESS

CENVAT OH CENVAT sse

PLA On Hld Reversal G/L RG23AN

G/L RG23CN

S.No PLA CESS

CENVAT OH CENVAT sse

PLA On Hld Reversal G/L RG23ANCCD

G/L RG23CNCCD

1 24910000 24930000 13113910 24920000 13113930 24840100 248701002 24910000 24930000 13113910 24920000 13113930 24840100 248701003 24910000 24930000 13113910 24920000 13113930 24840100 248701004 24910000 24930000 13113910 24920000 13113930 24840100 248701005 24910000 24930000 13113910 24920000 13113930 24840100 248701006 24910000 24930000 13113910 24920000 13113930 24840100 248701007 24910000 24930000 13113910 24920000 13113930 24840100 248701008 24910000 24930000 13113910 24920000 13113930 24840100 248701009 24910000 24930000 54000000 24920000 13113930 13113910 13113910

10 24910000 24930000 13113910 24920000 13113930 24840100 2487010011 24910000 24930000 13113910 24920000 13113930 24840100 2487010012 24910000 24930000 13113910 24920000 13113930 24840100 2487010013 24910000 24930000 13113910 24920000 13113930 24840100 2487010014 24910000 24930000 13113910 24920000 13113930 24840100 2487010015 24910000 24930000 13113910 24920000 13113930 24840100 2487010016 24910000 24930000 13113910 24920000 13113930 24840100 2487010017 24910000 24930000 13113910 24920000 13113930 24840100 2487010018 24910000 24930000 13113910 24920000 13113930 24840100 2487010019 24910000 24930000 13113910 24920000 13113930 24840100 2487010020 24910000 24930000 13113910 24920000 13113930 24840100 2487010021 24910000 24930000 13113920 24920000 13113930 24840100 2487010022 24910000 24930000 13113920 24920000 13113930 24840100 2487010023 24910000 24930000 13113920 24920000 13113930 13113910 1311391024 24910000 24930000 13113920 24920000 13113930 24840100 2487010025 24910000 24930000 13113920 24920000 13113930 24840100 2487010026 24910000 24930000 13113920 24920000 13113930 24840100 2487010027 24910000 24930000 13113920 24920000 13113930 24840100 2487010028 24910000 24930000 13113920 24920000 13113930 24840100 2487010029 24910000 24930000 13113920 24920000 13113930 24840100 2487010030 24910000 24930000 13113920 24920000 13113930 24840100 2487010031 24910000 24930000 13113910 24920000 13113930 24840100 2487010032 24910000 24930000 13113910 24920000 13113930 24840100 2487010033 24910000 24930000 13113910 24920000 13113930 24840100 2487010034 24910000 24930000 13113910 24920000 13113930 24840100 2487010035 24910000 24930000 13113910 24920000 13113930 24840100 2487010036 24910000 24930000 13113910 24920000 13113930 24840100 2487010037 24910000 24930000 13113910 24920000 13113930 24840100 2487010038 24910000 24930000 54000000 24920000 13113930 13113910 1311391039 24910000 24930000 13113910 24920000 13113930 24840100 2487010040 24910000 24930000 13113910 24920000 13113930 24840100 2487010041 24910000 24930000 13113910 24920000 13113930 24840100 2487010042 24910000 24930000 13113910 24920000 13113930 24840100 2487010043 24910000 24930000 13113910 24920000 13113930 24840100 2487010044 24910000 24930000 13113910 24920000 13113930 24840100 2487010045 24910000 24930000 13113910 24920000 13113930 24840100 2487010046 24910000 24930000 13113910 24920000 13113930 24840100 2487010047 24910000 24930000 13113910 24920000 13113930 24840100 2487010048 24910000 24930000 13113910 24920000 13113930 24840100 2487010049 24910000 24930000 13113910 24920000 13113930 24840100 2487010050 24910000 24930000 13113910 24920000 13113930 24840100 24870100



51 24910000 24930000 13113910 24920000 13113930 24840100 2487010052 24910000 24930000 13113910 24920000 13113930 24840100 2487010053 24910000 24930000 13113910 24920000 13113930 24840100 2487010054 24910000 24930000 13113910 24920000 13113930 24840100 2487010055 24910000 24930000 13113910 24920000 13113930 24840100 2487010056 24910000 24930000 54000000 24920000 13113930 13113910 1311391057 24910000 24930000 13113910 24920000 13113930 24840100 2487010058 24910000 24930000 13113910 24920000 13113930 24840100 2487010059 24910000 24930000 13113910 24920000 13113930 24840100 2487010060 24910000 24930000 13113910 24920000 13113930 24840100 2487010061 24910000 24930000 13113910 24920000 13113930 24840100 2487010062 24910000 24930000 13113910 24920000 13113930 24840100 2487010063 24910000 24930000 13113910 24920000 13113930 24840100 2487010064 24910000 24930000 13113910 24920000 13113930 24840100 24870100

S.No G/L PLANCC

G/L RG23AE G/L RG23CE

G/L PLAECS

S.No G/L PLANCCD

G/L RG23AECess

G/L RG23CECess

G/L PLAECess

1 24880100 24840200 24870200 248802002 24880100 24840200 24870200 248802003 24880100 24840200 24870200 248802004 24880100 24840200 24870200 248802005 24880100 24840200 24870200 248802006 24880100 24840200 24870200 248802007 24880100 24840200 24870200 248802008 24880100 24840200 24870200 248802009 13113910 13113910 13113910 13113910

10 24880100 24840200 24870200 2488020011 24880100 24840200 24870200 2488020012 24880100 24840200 24870200 2488020013 24880100 24840200 24870200 2488020014 24880100 24840200 24870200 2488020015 24880100 24840200 24870200 2488020016 24880100 24840200 24870200 2488020017 24880100 24840200 24870200 2488020018 24880100 24840200 24870200 2488020019 24880100 24840200 24870200 2488020020 24880100 24840200 24870200 2488020021 24880100 24840200 24870200 2488020022 24880100 24840200 24870200 2488020023 13113910 13113910 13113910 1311391024 24880100 24840200 24870200 2488020025 24880100 24840200 24870200 2488020026 24880100 24840200 24870200 2488020027 24880100 24840200 24870200 2488020028 24880100 24840200 24870200 2488020029 24880100 24840200 24870200 2488020030 24880100 24840200 24870200 2488020031 24880100 24840200 24870200 2488020032 24880100 24840200 24870200 2488020033 24880100 24840200 24870200 24880200



34 24880100 24840200 24870200 2488020035 24880100 24840200 24870200 2488020036 24880100 24840200 24870200 2488020037 24880100 24840200 24870200 2488020038 13113910 13113910 13113910 1311391039 24880100 24840200 24870200 2488020040 24880100 24840200 24870200 2488020041 24880100 24840200 24870200 2488020042 24880100 24840200 24870200 2488020043 24880100 24840200 24870200 2488020044 24880100 24840200 24870200 2488020045 24880100 24840200 24870200 2488020046 24880100 24840200 24870200 2488020047 24880100 24840200 24870200 2488020048 24880100 24840200 24870200 2488020049 24880100 24840200 24870200 2488020050 24880100 24840200 24870200 2488020051 24880100 24840200 24870200 2488020052 24880100 24840200 24870200 2488020053 24880100 24840200 24870200 2488020054 24880100 24840200 24870200 2488020055 24880100 24840200 24870200 2488020056 13113910 13113910 13113910 1311391057 24880100 24840200 24870200 2488020058 24880100 24840200 24870200 2488020059 24880100 24840200 24870200 2488020060 24880100 24840200 24870200 2488020061 24880100 24840200 24870200 2488020062 24880100 24840200 24870200 2488020063 24880100 24840200 24870200 2488020064 24880100 24840200 24870200 24880200




3.8.3 Transactions: Incoming Excise Invoices

3.8.3.1 Selecting Fields

UseIn this IMG activity, you specify which fields you want in the Incoming Excise Invoices transaction. This setting comes as a default in Standard SAP.




IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Select Fields


2. The following entries comes as part of Standard SAP system:Modifiable field Field Name Input Req. Disp Hide HiLiDelete OK_NOT_OK X Additional data J_1IEXITEM-ADDLDATA4 X Additional data J_1IEXITEM-ADDLDATA3 X Additional data J_1IEXITEM-ADDLDATA2 X Additional data J_1IEXITEM-ADDLDATA1 X Additional data J_1IEXHEAD-ADDLDATA4 X Additional data J_1IEXHEAD-ADDLDATA3 X Additional data J_1IEXHEAD-ADDLDATA2 X Additional data J_1IEXHEAD-ADDLDATA1 X Additional value J_1IEXITEM-ADDLVAL2 X Additional value J_1IEXITEM-ADDLVAL1 X Additional value J_1IEXHEAD-ADDLVAL X Business Area J_1IEXHEAD-GSBER X ECC No. J_1IEXHEAD-EXCCD X Excise Division J_1IEXHEAD-EXCDI X Excise Range J_1IEXHEAD-EXCRG X Material Description J_1IEXITEM-MAKTX X Material Type J_1IEXITEM-CAPIND X Preprinted serial no. J_1IEXHEAD-PREPRN X Rejection code J_1IEXHEAD-REJ_CODE X Ship-from vendor J_1IEXHEAD-SHIPFROM X

3.8.3.2 Defining Processing Modes per Transaction

UseIn this IMG activity, you specify which processing modes are used in the various Incoming Excise Invoice transactions. This setting comes as a default in Standard SAP.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define processing modes per Transaction




2. The following entries comes as part of Standard SAP system:

Transaction Code Processing Mode ActiveJ1IA101 Capture Excise Invoice J1IA101 Change XJ1IA101 Display XJ1IA101 Post J1IA101 Cancel XJ1IA101 Update XJ1IA101 Reverse XJ1IA101 Create ARE-1 XJ1IA101 Create ARE-3 J1IA102 Capture Excise Invoice J1IA102 Change XJ1IA102 Display XJ1IA102 Post J1IA102 Cancel XJ1IA102 Update J1IA102 Reverse J1IA102 Create ARE-1 XJ1IA102 Create ARE-3 J1IA103 Capture Excise Invoice J1IA103 Change J1IA103 Display XJ1IA103 Post J1IA103 Cancel J1IA103 Update XJ1IA103 Reverse J1IA103 Create ARE-1 J1IA103 Create ARE-3 J1IA104 Capture Excise Invoice J1IA104 Change J1IA104 Display XJ1IA104 Post J1IA104 Cancel J1IA104 Update J1IA104 Reverse XJ1IA104 Create ARE-1 J1IA104 Create ARE-3 J1IA301 Capture Excise Invoice J1IA301 Change XJ1IA301 Display XJ1IA301 Post J1IA301 Cancel XJ1IA301 Update XJ1IA301 Reverse X



J1IA301 Create ARE-1 J1IA301 Create ARE-3 XJ1IA302 Capture Excise Invoice J1IA302 Change XJ1IA302 Display XJ1IA302 Post J1IA302 Cancel XJ1IA302 Update J1IA302 Reverse J1IA302 Create ARE-1 J1IA302 Create ARE-3 XJ1IA303 Capture Excise Invoice J1IA303 Change J1IA303 Display XJ1IA303 Post J1IA303 Cancel J1IA303 Update XJ1IA303 Reverse J1IA303 Create ARE-1 J1IA303 Create ARE-3 J1IA304 Capture Excise Invoice J1IA304 Change J1IA304 Display XJ1IA304 Post J1IA304 Cancel J1IA304 Update J1IA304 Reverse XJ1IA304 Create ARE-1 J1IA304 Create ARE-3 J1IEX Capture Excise Invoice XJ1IEX Change XJ1IEX Display XJ1IEX Post XJ1IEX Cancel XJ1IEX Update J1IEX Reverse J1IEX Create ARE-1 J1IEX Create ARE-3 J1IEX_C Capture Excise Invoice XJ1IEX_C Change J1IEX_C Display XJ1IEX_C Post J1IEX_C Cancel J1IEX_C Update J1IEX_C Reverse J1IEX_C Create ARE-1 J1IEX_C Create ARE-3 J1IEX_P Capture Excise Invoice J1IEX_P Change XJ1IEX_P Display X



J1IEX_P Post XJ1IEX_P Cancel XJ1IEX_P Update J1IEX_P Reverse J1IEX_P Create ARE-1 J1IEX_P Create ARE-3

3.8.3.3 Defining Reference Documents per Transaction

UseIn this IMG activity, you specify for each combination of transaction and processing mode which reference documents you want the users to be able to use.

This setting comes as a default in Standard SAP.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Define Reference Documents per Transaction



Transaction Code Processing Mode Reference Document ActiveJ1IA101 Change Internal Excise Invoice J1IA101 Change Vendor Excise Invoice J1IA101 Change Outgoing Excise Invoice J1IA101 Change ARE1 Internal Document XJ1IA101 Change ARE1 Form XJ1IA101 Change ARE3 Internal Document J1IA101 Change ARE3 Form J1IA101 Display Internal Excise Invoice J1IA101 Display Vendor Excise Invoice J1IA101 Display Outgoing Excise Invoice J1IA101 Display ARE1 Internal Document XJ1IA101 Display ARE1 Form XJ1IA101 Display ARE3 Internal Document J1IA101 Display ARE3 Form J1IA101 Post Purchase Order J1IA101 Post Stock Transport Order J1IA101 Post Scheduling Agreement J1IA101 Post Contract J1IA101 Post Goods Receipt



J1IA101 Post Without Purchase Order J1IA101 Post Internal Excise Invoice J1IA101 Post Vendor Excise Invoice J1IA101 Post Outgoing Excise Invoice J1IA101 Post ARE1 Internal Document J1IA101 Post ARE1 Form J1IA101 Post ARE3 Internal Document J1IA101 Post ARE3 Form J1IA101 Cancel Internal Excise Invoice J1IA101 Cancel Vendor Excise Invoice J1IA101 Cancel Outgoing Excise Invoice J1IA101 Cancel ARE1 Internal Document XJ1IA101 Cancel ARE1 Form J1IA101 Cancel ARE3 Internal Document J1IA101 Cancel ARE3 Form J1IA101 Update ARE1 Internal Document XJ1IA101 Update ARE1 Form XJ1IA101 Update ARE3 Internal Document J1IA101 Update ARE3 Form J1IA101 Reverse ARE1 Internal Document XJ1IA101 Reverse ARE1 Form XJ1IA101 Reverse ARE3 Internal Document J1IA101 Reverse ARE3 Form J1IA101 Create ARE-1 Outgoing Excise Invoice XJ1IA101 Create ARE-3 Purchase Order J1IA101 Create ARE-3 Stock Transport Order J1IA101 Create ARE-3 Scheduling Agreement J1IA101 Create ARE-3 Outgoing Excise Invoice J1IA102 Change Internal Excise Invoice J1IA102 Change Vendor Excise Invoice J1IA102 Change ARE1 Internal Document XJ1IA102 Change ARE3 Internal Document J1IA102 Display Internal Excise Invoice J1IA102 Display Vendor Excise Invoice J1IA102 Display Outgoing Excise Invoice J1IA102 Display ARE1 Internal Document XJ1IA102 Display ARE1 Form XJ1IA102 Display ARE3 Internal Document J1IA102 Display ARE3 Form J1IA102 Post Internal Excise Invoice J1IA102 Post Vendor Excise Invoice J1IA102 Post ARE1 Internal Document J1IA102 Post ARE1 Form J1IA102 Post ARE3 Internal Document J1IA102 Post ARE3 Form J1IA102 Cancel Internal Excise Invoice J1IA102 Cancel Vendor Excise Invoice J1IA102 Cancel ARE1 Internal Document XJ1IA102 Cancel ARE3 Internal Document J1IA102 Update ARE1 Internal Document



J1IA102 Update ARE1 Form J1IA102 Update ARE3 Internal Document J1IA102 Update ARE3 Form J1IA102 Reverse ARE1 Internal Document J1IA102 Reverse ARE1 Form J1IA102 Reverse ARE3 Internal Document J1IA102 Reverse ARE3 Form J1IA102 Create ARE-1 Outgoing Excise Invoice XJ1IA102 Create ARE-3 Outgoing Excise Invoice J1IA103 Change Internal Excise Invoice J1IA103 Change Vendor Excise Invoice J1IA103 Change ARE1 Internal Document J1IA103 Change ARE1 Form J1IA103 Change ARE3 Internal Document J1IA103 Change ARE3 Form J1IA103 Display Internal Excise Invoice J1IA103 Display Vendor Excise Invoice J1IA103 Display ARE1 Internal Document XJ1IA103 Display ARE1 Form XJ1IA103 Display ARE3 Internal Document J1IA103 Display ARE3 Form J1IA103 Post Internal Excise Invoice J1IA103 Post Vendor Excise Invoice J1IA103 Post ARE1 Internal Document J1IA103 Post ARE1 Form J1IA103 Post ARE3 Internal Document J1IA103 Post ARE3 Form J1IA103 Cancel Internal Excise Invoice J1IA103 Cancel Vendor Excise Invoice J1IA103 Cancel ARE1 Internal Document J1IA103 Cancel ARE3 Internal Document J1IA103 Update ARE1 Internal Document XJ1IA103 Update ARE1 Form XJ1IA103 Update ARE3 Internal Document J1IA103 Update ARE3 Form J1IA103 Reverse ARE1 Internal Document J1IA103 Reverse ARE1 Form J1IA103 Reverse ARE3 Internal Document J1IA103 Reverse ARE3 Form J1IA103 Create ARE-1 Outgoing Excise Invoice J1IA103 Create ARE-3 Outgoing Excise Invoice J1IA104 Change Internal Excise Invoice J1IA104 Change Vendor Excise Invoice J1IA104 Change ARE1 Internal Document J1IA104 Change ARE1 Form J1IA104 Change ARE3 Internal Document J1IA104 Change ARE3 Form J1IA104 Display Internal Excise Invoice J1IA104 Display Vendor Excise Invoice J1IA104 Display ARE1 Internal Document X



J1IA104 Display ARE1 Form XJ1IA104 Display ARE3 Internal Document J1IA104 Display ARE3 Form J1IA104 Post Internal Excise Invoice J1IA104 Post Vendor Excise Invoice J1IA104 Post ARE1 Internal Document J1IA104 Post ARE1 Form J1IA104 Post ARE3 Internal Document J1IA104 Post ARE3 Form J1IA104 Cancel Internal Excise Invoice J1IA104 Cancel Vendor Excise Invoice J1IA104 Cancel ARE1 Internal Document J1IA104 Cancel ARE1 Form J1IA104 Cancel ARE3 Internal Document J1IA104 Cancel ARE3 Form J1IA104 Update ARE1 Internal Document J1IA104 Update ARE1 Form J1IA104 Update ARE3 Internal Document J1IA104 Update ARE3 Form J1IA104 Reverse ARE1 Internal Document XJ1IA104 Reverse ARE1 Form XJ1IA104 Reverse ARE3 Internal Document J1IA104 Reverse ARE3 Form J1IA104 Create ARE-1 Outgoing Excise Invoice J1IA104 Create ARE-3 Outgoing Excise Invoice J1IA301 Change Internal Excise Invoice J1IA301 Change Vendor Excise Invoice J1IA301 Change ARE1 Internal Document J1IA301 Change ARE1 Form J1IA301 Change ARE3 Internal Document XJ1IA301 Change ARE3 Form XJ1IA301 Display Internal Excise Invoice J1IA301 Display Vendor Excise Invoice J1IA301 Display ARE1 Internal Document J1IA301 Display ARE1 Form J1IA301 Display ARE3 Internal Document XJ1IA301 Display ARE3 Form XJ1IA301 Post Internal Excise Invoice J1IA301 Post Vendor Excise Invoice J1IA301 Post ARE1 Internal Document J1IA301 Post ARE1 Form J1IA301 Post ARE3 Internal Document J1IA301 Post ARE3 Form J1IA301 Cancel Internal Excise Invoice J1IA301 Cancel Vendor Excise Invoice J1IA301 Cancel ARE1 Internal Document J1IA301 Cancel ARE3 Internal Document XJ1IA301 Update ARE1 Internal Document J1IA301 Update ARE1 Form J1IA301 Update ARE3 Internal Document X



J1IA301 Update ARE3 Form XJ1IA301 Reverse ARE1 Internal Document J1IA301 Reverse ARE1 Form J1IA301 Reverse ARE3 Internal Document XJ1IA301 Reverse ARE3 Form XJ1IA301 Create ARE-1 Outgoing Excise Invoice J1IA301 Create ARE-3 Outgoing Excise Invoice XJ1IA302 Change Internal Excise Invoice J1IA302 Change Vendor Excise Invoice J1IA302 Change ARE1 Internal Document J1IA302 Change ARE3 Internal Document XJ1IA302 Display Internal Excise Invoice J1IA302 Display Vendor Excise Invoice J1IA302 Display ARE1 Internal Document J1IA302 Display ARE1 Form J1IA302 Display ARE3 Internal Document XJ1IA302 Display ARE3 Form XJ1IA302 Post Internal Excise Invoice J1IA302 Post Vendor Excise Invoice J1IA302 Post ARE1 Internal Document J1IA302 Post ARE1 Form J1IA302 Post ARE3 Internal Document J1IA302 Post ARE3 Form J1IA302 Cancel Internal Excise Invoice J1IA302 Cancel Vendor Excise Invoice J1IA302 Cancel ARE1 Internal Document J1IA302 Cancel ARE3 Internal Document XJ1IA302 Update ARE1 Internal Document J1IA302 Update ARE1 Form J1IA302 Update ARE3 Internal Document J1IA302 Update ARE3 Form J1IA302 Reverse ARE1 Internal Document J1IA302 Reverse ARE1 Form J1IA302 Reverse ARE3 Internal Document J1IA302 Reverse ARE3 Form J1IA302 Create ARE-1 Outgoing Excise Invoice J1IA302 Create ARE-3 Outgoing Excise Invoice XJ1IA303 Change Internal Excise Invoice J1IA303 Change Vendor Excise Invoice J1IA303 Change ARE1 Internal Document J1IA303 Change ARE3 Internal Document J1IA303 Display Internal Excise Invoice J1IA303 Display Vendor Excise Invoice J1IA303 Display ARE1 Internal Document J1IA303 Display ARE1 Form J1IA303 Display ARE3 Internal Document XJ1IA303 Display ARE3 Form XJ1IA303 Post Internal Excise Invoice J1IA303 Post Vendor Excise Invoice J1IA303 Post ARE1 Internal Document



J1IA303 Post ARE1 Form J1IA303 Post ARE3 Internal Document J1IA303 Post ARE3 Form J1IA303 Cancel Internal Excise Invoice J1IA303 Cancel Vendor Excise Invoice J1IA303 Cancel ARE1 Internal Document J1IA303 Cancel ARE3 Internal Document J1IA303 Update ARE1 Internal Document J1IA303 Update ARE1 Form J1IA303 Update ARE3 Internal Document XJ1IA303 Update ARE3 Form XJ1IA303 Reverse ARE1 Internal Document J1IA303 Reverse ARE1 Form J1IA303 Reverse ARE3 Internal Document J1IA303 Reverse ARE3 Form J1IA303 Create ARE-1 Outgoing Excise Invoice J1IA303 Create ARE-3 Outgoing Excise Invoice J1IA304 Change Internal Excise Invoice J1IA304 Change Vendor Excise Invoice J1IA304 Change ARE1 Internal Document J1IA304 Change ARE3 Internal Document J1IA304 Display Internal Excise Invoice J1IA304 Display Vendor Excise Invoice J1IA304 Display ARE1 Internal Document J1IA304 Display ARE1 Form J1IA304 Display ARE3 Internal Document XJ1IA304 Display ARE3 Form XJ1IA304 Post Internal Excise Invoice J1IA304 Post Vendor Excise Invoice J1IA304 Post ARE1 Internal Document J1IA304 Post ARE1 Form J1IA304 Post ARE3 Internal Document J1IA304 Post ARE3 Form J1IA304 Cancel Internal Excise Invoice J1IA304 Cancel Vendor Excise Invoice J1IA304 Cancel ARE1 Internal Document J1IA304 Cancel ARE3 Internal Document J1IA304 Update ARE1 Internal Document J1IA304 Update ARE1 Form J1IA304 Update ARE3 Internal Document J1IA304 Update ARE3 Form XJ1IA304 Reverse ARE1 Internal Document J1IA304 Reverse ARE1 Form J1IA304 Reverse ARE3 Internal Document XJ1IA304 Reverse ARE3 Form XJ1IA304 Create ARE-1 Outgoing Excise Invoice J1IA304 Create ARE-3 Outgoing Excise Invoice J1IEX Capture Excise Invoice Purchase Order XJ1IEX Capture Excise Invoice Stock Transport Order XJ1IEX Capture Excise Invoice Scheduling Agreement X



J1IEX Capture Excise Invoice Goods Receipt XJ1IEX Capture Excise Invoice Without Purchase Order XJ1IEX Change Internal Excise Invoice XJ1IEX Change Vendor Excise Invoice XJ1IEX Change ARE1 Internal Document J1IEX Change ARE1 Form J1IEX Change ARE3 Internal Document J1IEX Change ARE3 Form J1IEX Display Internal Excise Invoice XJ1IEX Display Vendor Excise Invoice XJ1IEX Display ARE1 Internal Document J1IEX Display ARE1 Form J1IEX Display ARE3 Internal Document J1IEX Display ARE3 Form J1IEX Post Internal Excise Invoice XJ1IEX Post Vendor Excise Invoice XJ1IEX Post ARE1 Internal Document J1IEX Post ARE1 Form J1IEX Post ARE3 Internal Document J1IEX Post ARE3 Form J1IEX Cancel Internal Excise Invoice XJ1IEX Cancel Vendor Excise Invoice XJ1IEX Cancel ARE1 Internal Document J1IEX Cancel ARE1 Form J1IEX Cancel ARE3 Internal Document J1IEX Cancel ARE3 Form J1IEX_C Capture Excise Invoice Purchase Order XJ1IEX_C Capture Excise Invoice Stock Transport Order XJ1IEX_C Capture Excise Invoice Scheduling Agreement XJ1IEX_C Capture Excise Invoice Goods Receipt XJ1IEX_C Capture Excise Invoice Without Purchase Order XJ1IEX_C Change Internal Excise Invoice J1IEX_C Change Vendor Excise Invoice J1IEX_C Change ARE1 Internal Document J1IEX_C Change ARE1 Form J1IEX_C Change ARE3 Internal Document J1IEX_C Change ARE3 Form J1IEX_C Display Internal Excise Invoice XJ1IEX_C Display Vendor Excise Invoice XJ1IEX_C Display ARE1 Internal Document J1IEX_C Display ARE1 Form J1IEX_C Display ARE3 Internal Document J1IEX_C Display ARE3 Form J1IEX_C Post Internal Excise Invoice J1IEX_C Post Vendor Excise Invoice J1IEX_C Post ARE1 Internal Document J1IEX_C Post ARE1 Form J1IEX_C Post ARE3 Internal Document J1IEX_C Post ARE3 Form J1IEX_C Cancel Internal Excise Invoice



J1IEX_C Cancel Vendor Excise Invoice J1IEX_C Cancel ARE1 Internal Document J1IEX_C Cancel ARE1 Form J1IEX_C Cancel ARE3 Internal Document J1IEX_C Cancel ARE3 Form J1IEX_P Capture Excise Invoice Purchase Order J1IEX_P Capture Excise Invoice Stock Transport Order J1IEX_P Capture Excise Invoice Scheduling Agreement J1IEX_P Capture Excise Invoice Goods Receipt J1IEX_P Capture Excise Invoice Without Purchase Order J1IEX_P Change Internal Excise Invoice XJ1IEX_P Change Vendor Excise Invoice XJ1IEX_P Change ARE1 Internal Document J1IEX_P Change ARE1 Form J1IEX_P Change ARE3 Internal Document J1IEX_P Change ARE3 Form J1IEX_P Display Internal Excise Invoice XJ1IEX_P Display Vendor Excise Invoice XJ1IEX_P Display ARE1 Internal Document J1IEX_P Display ARE1 Form J1IEX_P Display ARE3 Internal Document J1IEX_P Display ARE3 Form J1IEX_P Post Internal Excise Invoice XJ1IEX_P Post Vendor Excise Invoice XJ1IEX_P Post ARE1 Internal Document J1IEX_P Post ARE1 Form J1IEX_P Post ARE3 Internal Document J1IEX_P Post ARE3 Form J1IEX_P Cancel Internal Excise Invoice XJ1IEX_P Cancel Vendor Excise Invoice XJ1IEX_P Cancel ARE1 Internal Document J1IEX_P Cancel ARE1 Form J1IEX_P Cancel ARE3 Internal Document J1IEX_P Cancel ARE3 Form

3.8.3.4 Maintaining Rejection Codes

UseIn this IMG activity, you define the rejection codes that are used in the Incoming Excise Invoices transaction.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Maintain Rejection Codes




2. On the Change View: “Rejection Codes”: Over view screen, make the following entries:



Rejection Code Rejection Code 10 Input value

Description Description of rejection code

Discrepancy in Excise Invoice

Input value

Post Ind Posting indicator Leave it blank




3.8.3.5 Maintaining Movement Types Involve Excise Invoice

UseIn this IMG activity, you specify which movement types relating to goods receipts involve excise invoices. The system uses this information during the goods receipt procedure. When you post a goods receipt using one of the movement types that you have specified here, the system prompts you to Enter the excise invoice.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Incoming Excise invoice Specify which Movement Types Involve Excise Invoice.




2. On the Movement Type versus Register Relevance: screen, make the following entries:


Movmt Type Register Note

Movement Type Register

101

101

101

102

102

102

103

103

104

104

122

122

124

124

131

132

261

261

262

262

561

562

601

641

561

561

602

642

Register RG1

Register RG23A

Register RG23C

Register RG1

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG1

Register RG1

Register RG23A

Register RG23C

Register RG23A

Register RG23C

Register RG1

Register RG1

Register RG1

Register RG1

Register RG23A

Register RG23C

Register RG1

Register RG1






3.8.3.6 Subcontracting Attributes

UseThe subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and a sub-transaction type. The conditions such as the number of excise items per subcontracting challan, if the non-excisable materials have to be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and the hierarchy of determining the excise base value are mentioned here.



IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Subcontracting Attributes

2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:

3. Choose New Entries icon and maintain the following entries:


Excise Group Excise group R 10

Excise TT Excise transaction Type

R 57FC

Sub Transaction Type

Sub transaction Type

R 01

Sub Tran Type Text

Sub transaction type description

R 57FC CHALLAN

Subc. Period Subcontracting maximum number of days

R 180

Rate-subcontracting

Rate of subcontracting

O Leave it blank

Mvt Grp Issues Material issue movement groups

R 0001

Mvt Grp Receipt Materials receipts movement groups

R 0002

Filter Non excise Filter non excisable materials

O Leave it blank

EI Items Excise invoice items

O 10




No. range no. Number range R 01

Ass. Val. / Exc. Inv.

Assessable value R Assessable value table first then Excise Invoice

Select from drop down list

Subcon Out Type

Subcontracting output type

R J1IF


5. Choose Save icon or choose Control + S to save the entries.


3.8.3.7 Maintaining Movement Type Groups

UseIn this setting you are going to group together movement types into two groups 0001 and 0002, i.e. issue movements and receiving movements.



IMG Menu Logistics General Tax on Goods Movement India Business Transactions Subcontracting Maintain Movement Type Groups

2. On the Subcontracting Scenario Attributes: Details screen, make the following entries:

3. Choose New Entries icon and maintain the following entries:


Mvt Group Movement type group

R 0001

Movement type Movement type R 122

Special stock Special stock type R Leave it blank


R 0001


Special stock Special stock type R Leave it blank


R 0001






R 0001


Special stock Special stock type R O

Special stock Special stock type R


R 0002




R 0002




R 0002


Special stock Special stock type R O


5. Choose Save icon or choose Control + S to save the entries.


3.8.3.8 Utilization Determination

UseIn this IMG activity, you specify which CENVAT accounts are to be debited by the Fortnight Utilization of CENVAT report: When the report calculates how much excise duty you must remit, it automatically proposes which CENVAT accounts the duty should be debited to. Here, you specify those defaults.




IMG Menu Logistics General Tax on Goods Movements India Business Transactions Utilization Utilization Determination


2. On the Movement Type versus Register Relevance: screen, make the following entries:


Excise gp ACC Name Note

Excise Group Account Name

10

10

10

10

10

10

10

10

10

11

11

11

11

11

11

11

11

11

PLA AED account

PLA BED account

PLA SED account

RG 23A AED account

RG 23A BED account

RG 23A SED account

RG 23C AED account

RG 23C BED account

RG 23C SED account

PLA AED account

PLA BED account

PLA SED account

RG 23A AED account

RG 23A BED account

RG 23A SED account

RG 23C AED account

RG 23C BED account

RG 23C SED account

4. Similarly you can copy the entries from excise group 10 to 11, 20, 30, 40 and X0 excise groups.

During copying system may give warning message, please ignore that.



Result


SAP Best Practices J05 – Materials Management: Configuration Guide Data was saved.

3.8.3.9 Excise Registers

UseIn this IMG activity, for each of your company codes, you specify which SAP script forms the system prints the excise registers with.


IMG Menu Logistics General Tax on Goods Movements India Business Transactions Excise Registers Specify SAP Script Forms


2. On the Table for all the layouts of excise reporting: screen, maintain the following entries. SAP as a standard will come with some ready made forms; the same are being used here.

CoCd Reg. name Lay. num

Form Layout description Tcode/prog No. copies

Company Code

Register Name Layout number

Form Layout description Tcode/prog

BP01 PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP01 PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP01 RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001BP01 RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001BP01 RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001BP01 RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001BP01 RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001BP01 RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001BP01 RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001BP01 RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001BP01 RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001BP01 RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001BP0X PLA Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP0X PLACONS Register 001 J_2I_PLA PERSONAL LEDGER ACCOUNT J_2IPLA 001BP0X RG1 Register 001 J_2I_RG1 RG1 REGISTER J_2IRRG1 001BP0X RG1RI Register 001 J_2I_RG1 RG1 DAILY STOCK REPORT J_2IRCG1 001BP0X RG23A1 Register 001 J_2IRG23A_PART1 RG23A PART1 J_2IRAP1 001BP0X RG23A2 Register 001 J_2IRG23A_PART2 RG23A PART2 J_2IRAP2 001BP0X RG23C1 Register 001 J_2IRG23C_PART1 RG23A PART1 J_2IRCP1 001BP0X RG23C2 Register 001 J_2IRG23C_PART2 RG23A PART2 J_2IRCP2 001BP0X RG23D Register 001 J_2I_RG23D RG23D REGISTER J_2IRG23 001BP0X RT12 Register 001 J_2I_RT12_ABSTRA RT12 - MONTHLY ABSTRACT J_2IRT12 001BP0X RT12 Register 002 J_2I_RT12_DETLS RT12 - DETAILS J_2IRT12 001



BP0X RT12 Register 003 J_2I_RT12_3 RT12 - FORM 3 J_2IRT12 001


4. To save the entries choose Save icon or choose Ctrl + S.


3.8.4 Business Transactions: Tools

3.8.4.1 Number Ranges

UseAs a proof of performing transactions SAP will give document number. You can maintain the number ranges for all CIN Number range objects using this transaction.


IMG Menu Logistics General Tax on Goods Movements India Tools Number Ranges



Transaction Code J1I9 or SNRO


SAP Best Practices J05 – Materials Management: Configuration Guide 2. On the Number Rage Object Maintenance: screen, give the Object name and choose

Number Range icon, then system will prompt for new screen.

As per the table indicated for each and every Object you need to maintain the number ranges. Here in this table Year, From number and To number are give for example only. As per the requirement you can incorporate the current year and from and to number ranges.

These number ranges to be given for all Objects and all Excise groups separately.

3. On this new screen give the Excise Group or Excise Series depending on object and maintain the number ranges.

4. Choose Interval icon, then system will give new screen with name Maintain Number Range Interval.

5. On this screen choose Interval icon or choose Shift+F1, then maintain No, Year, From number and To numbers as per the table mentioned below:

6. After giving the number ranges for each and every object choose Save icon or choose Ctrl + S to save the number ranges.

Object Excise Group No Year From number To number

J_1IINTNUM 01 9999 0000000001 0000099999

J_1IRG23A1 10 01 2003 0000000001 0000099999

J_1IRG23A2 10 01 2003 0000000001 0000099999

J_1IRG23C1 10 01 2003 0000000001 0000099999

J_1IRG23C2 10 01 2003 0000000001 0000099999

J_1IRG23D 20 01 2003 0000000001 0000099999

J_1IINTPR2 10 01 2003 0000000001 0000099999

J_1IPLA2 10 01 2003 0000000001 0000099999

J_1IRG1 10 01 2003 0000001000 0000099999


SAP Best Practices J05 – Materials Management: Configuration Guide 7. The above number ranges and objects needs to be maintained for the current year and all the

excise groups of 10,11,30 and X0. For 20 only J_1IRG23D object is required as this is declared as depot.

Object Series Group No Year From number To number

J_1IEXCLOC 11 01 2003 1100000001 1100099999

J_1IEXCLOC 12 01 2003 1200000001 1200099999

J_1IEXCLOC 21 01 2003 2100000001 2100099999

J_1I57FC 11 01 2003 0000000001 0000099999

J_1IEXCEXP 12 01 2003 0000005000 0000009000

J_1IDEPINV 21 01 2003 0000000001 0000099999

8. The above number ranges and objects needs to be maintained for the current year and all the excise series groups 11,12,13,15,21,31 and X1.

ResultThe changes were saved.

3.8.4.2 Long Texts

UseIn this IMG activity, you define the different types of long texts that you want to be able to maintain in the various excise transactions



IMG Menu Logistics General Tax on Goods Movements India Tools Long Texts


2. The following entries comes as part of Standard SAP system:Object ID Description INCL.ID NAJ1IA 0001 Excise invoice text XJ1IA 0002 Bill of lading text XJ1IA 0003 Shipment details text XJ1IA DNLD Download XJ1IARE1 0001 Mode of transport XJ1IARE1 0002 Export obligation XJ1IARE1 0003 Excise Seal Number XJ1IARE1 0004 Container number X



J1IEX 0001 Excise invoice text XJ1IEX 0002 Bill of lading text XJ1IEX 0003 Shipment details text XJ1IEX DNLD Download text XJ1IF 0001 Sub contracting challan XJ1IF 0002 Sub contractors norms XJ1IF 0003 Shipping instructions XJ1IF DNLD Download XJ1IF IDEN Identification marks XJ1IF PROC Nature of processing XJ1IG 0001 Invoice XJ1IH 0001 JV text XJ1IH DNLD Download XJ1II 0001 Excise invoice XJ1II DNLD Download XJ1IJ 0001 Excise depot details XJ1IM 0001 Depot excise invoice item XJ1IS 0001 Excise other movements -header XJ1IS DNLD Download text XJ1IU DNLD XJ1IW 0001 Header XJ1IW DNLD Download X

3.8.4.3 Message Ctrl

UseIn this activity, you can specify whether a given message should appear as a warning message or an error message.



IMG Menu Logistics General Tax on Goods Movements India Tools Message Ctrl



Application Area

Message No.

Transaction Code

User Message Type

4F 122 Warning4F 153 Error4F 167 Error



4F 168 Warning4F 176 Error4F 180 Warning4F 181 Warning4F 194 Warning8I 103 Warning8I 184 Warning8I 312 Warning8I 339 Warning8I 478 Warning8I 542 Error8I 575 Warning8I 576 Warning8I 577 Warning8I 634 Warning

3.9 Extended Withholding Tax – Basic Settings3.9.1 Checking Withholding Tax Countries

UseThe withholding tax country is needed for printing the withholding tax form.

Activities1. Check the country list delivered with the standard system.

2. Compare it with the official list from the tax authorities and make corrections where necessary.



IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Check Withholding Tax Countries

4. On the Change View “Country Keys for Withholding Tax”: Overview screen, make the following entries


Cty Country IN Country Key




Wcty Withholding Tax Country

IN As Country Key and With holding Tax country key is same for India

Description Description India Description of with holding tax Country

5. To save the entries use the Save Icon or choose Ctrl+S.

3.9.2 Defining Official Withholding Tax Codes

Use The withholding tax keys correspond to the Official Withholding Tax laws i.e. official income tax Section Code, according to which tax is withheld. The system can therefore assign the withholding tax items to the correct withholding tax return.



IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Define Official Withholding Tax Codes

2. System will give a pop screen; make country IN entry in this field.

3. On the Change View “Official withholding tax key – Descriptions”: Overview screen, make the following entries for the Country IN

Official Key Name National Tax Code

194A Interest income other than securities

194C Payment to contractors

194D Insurance Commission

194I Rent

194J Prof/Technical services

195 Payment to foreign nationals


3.9.3 Defining Reasons for Exemption

Use


SAP Best Practices J05 – Materials Management: Configuration Guide In this activity reasons for exemption from withholding tax will be defined. You can Enter this indicator in the vendor master record or in the company code withholding tax master record information.

Procedure1. Access the activity using one of the following navigation options:

IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Define Reasons for Exemption


2. On the Change View “Withholding Tax type: Reasons for Exemption”: Overview screen, make the following new entries for the Country IN

Official Key Name

01 Exemption granted by AO

02 Exemption granted by ITO

03 Exemption granted by AC(IT)

04 Exemption granted by DC(IT)


3.10 Defining Branch Office

For Indian Withholding tax purpose Business Place is being used as Branch Office to meet the process requirements.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings India Define Business Place


2. System will give a popup screen, Enter company code BP01 and choose Enter.

3. On the Change View “Business Place”: Details screen, make the following entries for the Company Code BP01


Business Place Business Place Key

BP01

Name 1 Name of Business Place

India Best Practices-Bus.Place




4. Choose Enter or choose the Address icon to maintain the address details

5. Maintain the address details for the Business Place BP01 in the detail address screen:


Name 1 India Best Practices-B.Place

Name of the Tax office

Name 2

Name 3 &

Name 4

Enter required necessary details

Search Term1 BP

Search Term 2 BUSINESS PLACE ST2

Street/House number

MG Road Postal Address of Business Place

Postal Code 522000

City Bangalore

Country IN

Region 10

Time Zone

Jurisdiction Code

Language EN

6. Choose Enter to leave the Address details screen


3.11 Defining Section Code

Use Section Code is used for each tax deduction account number (TAN) and accordingly to which TDS Certificates and Annual returns will be filed with tax authorities.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings South Korea Define Section Code




2. System will give a pop screen, input company code BP01 in the filed and Enter to continue.

3. On the Change View “Section Codes”: Overview screen, make the following entries for the Company Code BP01:


Section Code Section Code Key BP01

Name 1 Name of Section code

India Best Practices Ltd

Business Place Business Place reference

Blank

4. Choose Enter or choose the Address icon to maintain the address details

5. Maintain the address details for the Section Code BP01 in the detail address screen:


Name 1 India Best Practices Ltd.,

Name 2 Section Code Name 2 If any can be maintained

Search Term1 Maintain the TAN (Tax deduction Account Number)

Search Term 2

Street/House number

MG Road

Postal Code 522000

City Bangalore

Country IN

Region 10

Time Zone India

Jurisdiction Code

Language EN

6. Choose Enter to leave the Address details screen


3.12 Maintaining Factory Calendar to Section Code

Use


SAP Best Practices J05 – Materials Management: Configuration Guide Which days the tax offices that you work with are open. The system uses this information when you post a vendor invoice, so that it can allow for public holidays when it determines the tax due date.


Menu System Services Table Maintenance Extended Table Maintenance

Transaction Code SM30

2. On the Maintain Table Views: Initial Screen, Enter J_1IEWTCALID_N in filed Table/View, and choose Maintain icon to continue.

3. On the Change View “Calendar for Payment Due date – EWT India Section Code”: Overview screen, make the following New Entries:


Company Code Company Code Key

BP01

Section Code Section Code key BP01

Factory Calendar

Factory Calendar Key

IN

Rule Tax Rule Day Before


3.13 Extended Withholding Tax - Calculation3.13.1 Defining Withholding Tax Type for Invoice Posting

Use This Withholding tax type is used for withholding and posting tax at the time of creating an invoice liability of the Vendor.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Invoice Posting




2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN


Withholding Tax Type


I1

Description Description of the Withholding Tax Type

INV-CONTRACTORS.-TDS SEC.194C

Calculation

Base Amount -Gross Amount

Base amount to calculate tax

Select the Gross Amount radio button

Rounding Rule

Round W/tax amnt. up

Rounding rule of W/holding Tax

Select the Round W/tax amount Up radio button

Post W/tax amount

Posting of With-holding tax

Activate the Post W/tax amount check box

Accumulation Type

No Accumulation

Accumulation of W/holding Tax

Select the No Accumulation Radio button

Ctrl Data

W/tax Base Manual

Maintenance of with holding tax base as manual

Activate the W/tax Base Manual Check box

Manual W/tax amount

Maintenance of with holding tax as manual

Activate the W/tax amount Manual Check box

No Cert. Numbering

Generation of standard Certificate (not TDS certificates)

Activate the No. Certificate Numbering Check box

Base amount – W/Tax Code Level

Base amount determination at Type level or code level

Select the Base amount from the Withholding Tax Code level radio button

Withholding tax amount – W/tax Code level

Tax amount determination at Type level or code level

Select the Withholding tax amount from the Withholding Tax Code level radio button

3. To save the entries use the Save Icon.

4. To add some more tax types on the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries:






I2


INV-ADVERT. CONTRACTS - TDS SEC.194C

Calculation




Rounding Rule




Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I3





INV-PROFESSIONAL FEES-TDS SEC.194J

Calculation




Rounding Rule




Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I4


INV-RENT-TDS SEC.194I(HuF/Ind)




Calculation




Rounding Rule




Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I5


INV-RENT-TDS SEC.194I(Others)

Calculation







Rounding Rule




Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering














I6


INV-COMMISSION-TDS SEC.194D

Calculation




Rounding Rule







Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering










3.13.2 Defining Withholding Tax Types for Payment Posting

Use The purpose of this activity is to define the withholding tax type for deduction of TDS at the time of payment.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Payment Posting




2. On the Change View “Define Withholding tax type definition: Posting at time of Payment” screen, make the following New Entries for the Country IN:




P1


PAYMENT-CONTRACTORS.-TDS SEC.194C

Calculation




Rounding Rule




Cash Discount – Cash discount Pre W/tax

Tax Deduction on net of Discounts

Select the C/disc pre W/tx radio button

Post W/tax amount



Accumulation Type

No Accumulation



Ctrl Data

W/tax Base Manual



Manual W/tax amount



No Cert. Numbering












Central Invoice – No Central Invoice

Receipt of Invoice – Central Invoice

Select the radio button for No Central Invoice

Minimum Check – Minimum Check at Item level

Minimum Check at item level

Select the radio button for minimum check at item level

3. To create the other Payment Withholding tax Type copy the above to the following Withholding Tax Types:

Withholding Tax Type Key

Description of With holding Tax Type for Payment Posting

P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C

P3 PAY-PROFESSIONAL FEES-TDS SEC.194J

P4 PAY-RENT-TDS SEC.194I(HuF/Ind)

P5 PAY-RENT-TDS SEC.194I(Others)

P6 PAY-COMMISSION-TDS SEC.194D

All other values remain same as P1 type which is defined in the previous step.


3.13.3 Defining Withholding Tax Type for Ecess at invoice posting

Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of creating an invoice liability of the Vendor.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for Invoice Posting




2. On the Change View “Define Withholding tax type: Posting at time of Invoice” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.

3. Select Tax type P1 and copy as tax type ‘EA’.

4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’

5. Select Check Box ‘ Inherit Base’ and Enter

6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:

Reference Withholding Tax Type

Description ECESS Tax Type Description

I1 INV-CONTRACTORS.-ECESS- SEC.194C

E1 INV-CONTRACTORS.-ECESS- SEC.194C

I2 INV-ADVERT.CONTRACTS-TDS SEC.194C

E2 INV-ADVERT.CONTRACTS-ECESS SEC.194C

I3 INV-PROFESSIONAL FEES-TDS SEC.194J

E3 INV-PROFESSIONAL FEES-ECESS SEC.194J

I4 INV-RENT-TDS SEC.194I(HuF/Ind)

E4 INV-RENT-ECESS SEC.194I(HuF/Ind)

I5 INV-RENT-TDS SEC.194I(Others)

E5 INV-RENT-ECESS SEC.194I(Others)

I6 INV-COMMISSION-TDS SEC.194D

E6 INV-COMMISSION-ECESS SEC.194D

To save the entries use the Save Icon

3.13.4 Defining Withholding Tax Type for Ecess at Payment posting

Use This Withholding tax type is used for calculating Ecess on Withholding Tax and posting tax at the time of posting a payment to the Vendor.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Withholding Tax Type for



Payment Posting


2. On the Change View “Withholding tax type Definition: Posting at time of Pay” screen, make the following New Entries for the Country IN to create for ECESS tax types with reference to Existing Tax types of TDS.

3. Select Tax typeP1 and copy as tax type ‘EA’.

4. Change the description as ‘INV-CONTRACTORS.-ECESS- SEC.194C’

5. Select Check Box ‘ Inherit Base’

6. Follow the steps 3 to 5 to create the remaining ECESS tax types as given in the table below:

Reference Withholding Tax Type

Description ECESS Tax Type Description

P1 PAY-CONTRACTORS.-TDS SEC.194C

EA PAY-CONTRACTORS.-ECESS SEC.194C

P2 PAY-ADVERT.CONTRACTS-TDS SEC.194C

EB PAY-ADVERT.CONTRACTS-ECESS SEC.194C

P3 PAY-PROFESSIONAL FEES-TDS SEC.194J

EC PAY-PROFESSIONAL FEES-ECESS SEC.194J

P4 PAY-RENT-TDS SEC.194I(HuF/Ind)

ED PAY-RENT-ECESS SEC.194I(HuF/Ind)

P5 PAY-RENT-TDS SEC.194I(Others)

EE PAY-RENT-ECESS SEC.194I(Others)

P6 PAY-COMMISSION-TDS SEC.194D

EF PAY-COMMISSION-ECESS SEC.194D

7. To save the entries use the Save Icon

3.13.5 Defining Rounding Rule for Withholding Tax Types

Use The purpose of this activity is to maintain the rounding rule. At the time of posting withholding tax system will round the values to be posted for withholding tax as per the rounding rules.


IMG Menu Financial Accounting Financial Accounting Global Settings



Withholding Tax Extended Withholding Tax Calculation Withholding Tax Type Define Rounding Rule for Withholding Tax Types


2. On the Change View “Withholding Tax Rounding Rules”: Overview screen, make the following New Entries:

Company Code Withholding Tax Type

Currency Unit Note

BP01 I1 INR 100

BP01 I2 INR 100

BP01 I3 INR 100

BP01 I4 INR 100

BP01 I5 INR 100

BP01 I6 INR 100

BP01 P1 INR 100

BP01 P2 INR 100

BP01 P3 INR 100

BP01 P4 INR 100

BP01 P5 INR 100

BP01 P6 INR 100

BP01 E1 INR 100

BP01 E2 INR 100

BP01 E3 INR 100

BP01 E4 INR 100

BP01 E5 INR 100

BP01 E6 INR 100

BP01 EA INR 100

BP01 EB INR 100

BP01 EC INR 100

BP01 ED INR 100

BP01 EE INR 100

BP01 EF INR 100


3.13.6 Defining Withholding Tax Codes

Use


SAP Best Practices J05 – Materials Management: Configuration Guide The purpose of this activity is to define the withholding tax codes. The rates are maintained through withholding tax code. The withholding tax rate contains Base withholding tax rate and Surcharge on base with holding tax rate. This can be maintained as two different with holding tax codes (i.e. base withholding tax rate in one code and surcharge in another code) or together withholding tax rate can be maintained. Base withholding tax rate and surcharge rate together one withholding tax code is defined.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Codes Define Withholding Tax Codes


2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN

W/Tax Type

W/Tax Code

Description of W/tax Code

Official W/tax Key

Base amt. % Subject to tax

Posting Indicator

Withholding Tax Rate

I1 I1 INV-CONTS.CORP-TDS SEC.194C-2.05%

194C 100 1 2.05%

I2 I2 INV-ADV.CONTS.CORP-TDS SEC194C-1.025%

194C 100 1 1.025%

I3 I3 INV-PROF/TECH..CORP-TDS SEC.194J-5.125%

194J 100 1 5.125%

I4 I4 INV-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%

194I 100 1 15%

I5 I5 INV-RENT.CORP/OTHER-TDS SEC.194I-20.50%

194I 100 1 20.50%

I6 I6 INV-COMMISSN.CORP-TDS SEC.194D-5.125%

194D 100 1 5.125%

P1 P1 PAY-CONTS.CORP-TDS SEC.194C-2.050%

194C 100 1 2.05%

P2 P2 PAY-ADV.CONTS.CORP-TDS SEC194C-1.025%

194C 100 1 1.025%



W/Tax Type

W/Tax Code


Official W/tax Key


Posting Indicator


P3 P3 PAY-PROF/TECH..CORP-TDS SEC.194J-5.125%

194J 100 1 5.125%

P4 P4 PAY-RENT.HUF/INDIVIDUAL-TDS SEC.194I-15%

194I 100 1 15%

P5 P5 PAY-RENT.CORP/OTHER-TDS SEC.194I-20.500%

194I 100 1 20.500%

P6 P6 PAY-COMMISSN.CORP-TDS SEC.194D-5.500%

194D 100 1 5.125%


3.13.7 Defining Withholding Tax Codes (ECESS)

Use The purpose of this activity is to define the withholding tax codes for ECESS. The rates are maintained through withholding tax code. The withholding tax rate contains ECESS percentage for each withholding tax type.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding Tax Codes Define Withholding Tax Codes


2. On the Change View “Withholding tax Code”: Overview screen, make the following New Entries for the Country IN

W/Tax Type

W/Tax Code


Official W/tax Key


Posting Indicator


EI E1 INV-CONTS -ECESS SEC.194C

194C 100 1 2%

E2 E2 INV-ADV.CONTS. -ECESS SEC194C

194C 100 1 2%

E3 E3 INV-PROF/TECH.. -ECESS SEC.194J

194J 100 1 2%



W/Tax Type

W/Tax Code


Official W/tax Key


Posting Indicator


E4 E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

194I 100 1 2%

E5 E5 INV-RENT.CORP/OTHER-ECESS SEC.194I

194I 100 1 2%

E6 E6 INV-COMMISSN. -ECESS SEC.194D

194D 100 1 2%

EA EA PAY-CONTS. ECESS SEC.194C

194C 100 1 2%

EB EB PAY-ADV.CONTS. -ECESS SEC194C

194C 100 1 2%

EC EC PAY-PROF/TECH -ECESS SEC.194J

194J 100 1 2%

ED ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

194I 100 1 2%

EE EE PAY-RENT.CORP/OTHER-ECESS SEC.194I

194I 100 1 2%

EF EF PAY-COMMISSN.CORP-ECESS SEC.194D

194D 100 1 2%


3.13.8 Portraying Dependencies Between Withholding Tax Types

Use The purpose of this activity is to assign the Base amount withholding Tax type( on which ECESS is to be calcualated ) to the ECESS Tax type number


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation Withholding tax base amountPortray Dependencies Between Withholding Tax Types




2. On the Change View “Maintain Dependencies of Withholding tax Type”: Overview screen, Select the tax code ‘E1’ for the Country IN

3. Choose ‘Details’ Button

4. Enter the’ I1’ tax type number ‘19’ in the field ‘ Depend on type no’

5. Repeat the steps from 2 to 4 for the remaining Ecess Tax Types as detailed below:

W/Tax Type


Ecess Tax type no

Base amt. tax type no

EI INV-CONTS -ECESS SEC.194C

31 19

E2 INV-ADV.CONTS. -ECESS SEC194C

32 20

E3 INV-PROF/TECH.. -ECESS SEC.194J

33 21

E4 INV-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

34 22

E5 INV-RENT.CORP/OTHER-ECESS SEC.194I

35 23

E6 INV-COMMISSN. -ECESS SEC.194D

36 24

EA PAY-CONTS. ECESS SEC.194C

37 25

EB PAY-ADV.CONTS. -ECESS SEC194C-

38 26

EC PAY-PROF/TECH -ECESS SEC.194J

39 30

ED PAY-RENT.HUF/INDIVIDUAL-ECESS SEC.194I

40 27

EE PAY-RENT.CORP/OTHER-ECESS SEC.194I

41 28

EF PAY-COMMISSN.CORP-ECESS SEC.194D

42 29



3.13.9 Checking Recipient Types

Use The purpose of this activity is to define the Recipient Types. Recipient Types are used for tax payment and tax reporting. Recipient Types will be assigned in the Vendor Master Record.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings Check Recipient Types


2. On the Change View “Vendor Types of Recipient for Withholding tax Type”: Overview screen, make the following entries for the Country IN


Recipient Type Text

I1 CO Companies

I1 OT Others

I2 CO Companies

I2 OT Others

I3 CO Companies

I3 OT Others

I4 OT Others

I5 CO Companies

I6 CO Companies

I6 OT Others

P1 CO Companies

P1 OT Others

P2 CO Companies

P2 OT Others

P3 CO Companies

P3 OT Others

P4 OT Others

P5 CO Companies

P6 CO Companies

P6 OT Others

E1 CO Companies

E1 OT Others




Recipient Type Text

E2 CO Companies

E2 OT Others

E3 CO Companies

E3 OT Others

E4 OT Others

E5 CO Companies

E6 CO Companies

E6 OT Others

EA CO Companies

EA OT Others

EB CO Companies

EB OT Others

EC CO Companies

EC OT Others

ED OT Others

EE CO Companies

EF CO Companies

EF OT Others


3.13.10 Maintaining Tax Due Dates

UseThe purpose of this activity is to identify the Tax Payable due date from the date of deduction / posting.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Basic Settings India Maintain Tax Due Dates




2. On the Change View “Tax Due Dates”: Overview screen, make the following entries:

Country Official Withholding Tax Key

Recipient Type

No. of Days

IN 194C CO 777

IN 194C OT 777

IN 194D CO 777

IN 194D OT 777

IN 194I CO 777

IN 194I OT 777

IN 194J CO 777

IN 194J OT 777

IN 195 CO

IN 195 OT

3. To save the entries use Save icon or Ctrl+S.

3.13.11 Maintaining Surcharge Rates

UseThe purpose of this activity is to identify the surcharge rate, which is included in the base rate of Withholding Tax Code. The surcharge rates will be used by the system for reporting.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation India Surcharges Maintain Surcharge Rates (Surcharges combined with basic WH Tax Codes)


2. On the Change View “Surcharge Rates”: Overview screen, make the following New Entries:

Company Code


Withholding Tax Code

Recipient Type Surcharge

BP01 I1 I1 CO 10%

BP01 I2 I2 CO 10%

BP01 I3 I3 CO 10%

BP01 I4 I4 OT



Company Code



Recipient Type Surcharge

BP01 I5 I5 CO 10%

BP01 I6 I6 CO 10%

BP01 P1 P1 CO 10%

BP01 P2 P2 CO 10%

BP01 P3 P3 CO 10%

BP01 P4 P4 OT

BP01 P5 P5 CO 10%

BP01 P6 P6 CO 10%

3. To save the entries use save icon or Ctrl+S.

3.13.12 Assigning Types of Companies to Withholding Tax Codes

UseThe purpose of this activity is to identify the types of withholding tax codes and the same will be used in the reports.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Calculation India Settings for Annual Returns Assign types of Companies to withholding tax code


2. On the Change View “Assign Types of Company To Withholding Tax Codes”: Overview screen, make the following New Entries

Country Withholding Tax Type


Company Type

IN I1 I1 Contractors

IN I1 I9 Contractors

IN I2 I2 Advertising

IN I2 I9 Advertising

IN P1 P1 Contractors

IN P1 P9 Contractors

IN P2 P2 Advertising

IN P2 P9 Advertising

IN W1 W1 Contractors



Country Withholding Tax Type


Company Type

IN wa wa Contractors

3. To save the entries use Save icon or Ctrl+S.

3.14 Extended Withholding Tax – Company Code Assignment

3.14.1 Assigning Withholding Tax Type to Company Code

UseThe purpose of this activity is to assign the withholding tax types defined to the Company Code.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Company Code Assign Withholding Tax Types to Company Code


2. On the Change View “Withholding tax information for company code per W/tax:” screen, make the following New Entries:


With/tax agent

W/Tax obligated from

W/Tax obligated to

Customer data subject to W/tax

BP01 I1 Activate 01.04.2003 31.12.2999 Activate






BP01 P1 Activate 01.04.2003 31.12.2999 Activate






BP01 E1 Activate 01.04.2003 31.12.2999 Activate




With/tax agent

W/Tax obligated from

W/Tax obligated to

Customer data subject to W/tax






BP01 EA Activate 01.04.2003 31.12.2999 Activate

BP01 EB Activate 01.04.2003 31.12.2999 Activate

BP01 EC Activate 01.04.2003 31.12.2999 Activate

BP01 ED Activate 01.04.2003 31.12.2999 Activate

BP01 EE Activate 01.04.2003 31.12.2999 Activate

BP01 EF Activate 01.04.2003 31.12.2999 Activate

3. To save the entries use save icon or choose Ctrl+S.

3.14.2 Activating Extended Withholding Tax Code

UseThe purpose of this activity is to activate the extended withholding tax code for the Company Code. SAP R/3 system supports two types of withholding taxes

Standard Withholding Tax (Classic)

Extended Withholding Tax

Prerequisites Take a decision to activate the extended withholding tax functionality or classic withholding functionality.

Once you have activated extended withholding tax, you cannot return to using previous withholding tax processing.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Company Code Activate Extended withholding tax




2. On the Change View “Enhanced Withholding tax functions active”: Overview screen, make the following entry:


Company Code Company Code BP01 Defaulted

Company Name Name of Company Code

India Best Practices Ltd Defaulted

Ext.W/Tax Extended Withholding

Activate the check box Activate the extended with holding tax

3. To save the entries use save icon or use Ctrl+S.

3.14.3 Defining Accounts to post the Withholding Tax

UseThe purpose of this activity is to assign the General Ledger Master records to post the withholding tax deducted, which will be paid to the government subsequently.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings Accounts for withholding tax Define Accounts for Withholding Tax to be paid over


2. On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries for the Chart of Accounts CAIN:



General Ledger Account

I1 I1 13113940

I1 I9 13113940

I2 I2 13113940

I2 I9 13113940

I3 I3 13113940

I3 I9 13113940

I4 I4 13113940

I5 I5 13113940

I6 I6 13113940

I6 I9 13113940

P1 P1 13113940





General Ledger Account

P1 P9 13113940

P2 P2 13113940

P2 P9 13113940

P3 P3 13113940

P3 P9 13113940

P4 P4 13113940

P5 P5 13113940

P6 P6 13113940

P6 P9 13113940

E1 E1 13113940

E2 E2 13113940

E3 E3 13113940

E4 E4 13113940

E5 E5 13113940

E6 E6 13113940

EA EA 13113940

EB EB 13113940

EC EC 13113940

ED ED 13113940

EE EE 13113940

EF EF 13113940


One General Ledger account has been assigned for all withholding tax types and codes to post the deduction. If required different general ledger account can be maintained in the combination of Withholding Tax Type and Withholding Tax Code.

General ledger account needs to be maintained on open item basis to perform the withholding tax clearing. Make the necessary changes in the General ledger account manually.

3.15 Maintaining Number Group for Internal Challan Numbers

Use


SAP Best Practices J05 – Materials Management: Configuration Guide You are going to create number range groups




2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWTNUMGR_1 and choose the Maintain push button.

3. On the Change View Number Groups for Internal Challan Numbers – EWT India: Section Code screen, make the following entries

Company Code Section Code Off. W/Tax Key

Number Group

BP01 BP01 194C 10

BP01 BP01 194J 10

BP01 BP01 194I 10

BP01 BP01 194D 10

BP01 BP01 194A 10


3.16 Assignment of Number Ranges3.16.1 Assigning Number Ranges to Number Groups

UseIn this IMG activity, you assign each number group to a number range.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Remittance Challan Assign Number Ranges to Number Groups


2. On the Change View “INTERNAL NO RANGE FOR CHALLANS-EWT INDIA:”OVERVIEW screen make the following entries.


Number Group Number Group 10


SAP Best Practices J05 – Materials Management: Configuration Guide 3. To save the entries use Save icon or choose Ctrl+S.

3.16.2 Maintaining Number Ranges

UseThe purpose of this activity is to maintain the number ranges that the system is to use to number the remittance challans while posting the TDS Challan.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Remittance Challan Maintain Number Ranges


2. On the Internal number ranges for Challan screen, select the Change Groups push button.

3. On the Maintain Number Ranges Groups screen, select the check box Group without text.

4. Select the from the menu Interval Maintain and assign the Company Code BP01 on the pop screen

5. Select on the “Maintain Number Range Intervals” screen, select the menu Edit Insert Year or Insert Year push button.


Year Year for which number range being defined

2003

From Number Starting number of series

1000

To Number Ending number of series

1999

6. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on the number group 10 and choose the select element icon)

7. Select the check box “Group without Text” and choose the Assign Element Group push button.


The challan numbers are year dependent. In case you need to maintain the number range for new Fiscal year, maintain the number range to the new fiscal year, use the following additional steps.

9. To maintain the number range for another fiscal year, select the check box “Group without Text” on the “Maintain Number Range Groups” screen and select from the menu Interval Maintain and assign the Company Code as BP01.

10. Select the number rage 2003, which displayed in the screen, on the “Maintain Number Range Intervals” screen, select the menu Edit Insert Year.


SAP Best Practices J05 – Materials Management: Configuration Guide 11. Maintain the number ranges by assigning the Fiscal Year, number series from and number

series to.


3.16.3 Maintaining Number Groups and SAP Script Forms

UseThe purpose of this activity is to specify which SAP script forms will be used to use to print the withholding tax certificates.

PrerequisitesCheck SAP Script Form J_1IEWTCERT which is delivered with the Standard system for generation of withholding tax certificates. If required copy from the 000 client to the client you are using.




2. On the Maintain Table Views: Initial screen, Enter the table/ view name J_1IEWT_CERT_N and choose the Maintain push button.

3. On “Change view “SAP Script Forms / Section indicators for EWT Certificate” screen, make the following New Entries.

Company Code Section Code

Off. With holding Tax key

Section Type

From Number Group

BP01 BP01 194C J_1IEWT_CERT 11

BP01 BP01 194D J_1IEWT_CERT 16

BP01 BP01 194I J_1IEWT_CERT 14

BP01 BP01 194J J_1IEWT_CERT 13

BP01 BP01 194A J_1IEWT_CERT 19

4. To save the entries use save icon or choose Ctrl+S

3.16.4 Assigning Number Ranges to Number Groups

Procedure



IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Withholding Tax Certificates for Vendors and Customers Assign Number Ranges to Number Groups


2. To maintain on the “Change View “Number Ranges for Withholding Tax Certificates”: Overview” screen, make the following New Entries.

Number Group Internal Number Range

11 11

13 13

14 14

16 16

19 19

3. To save the entries use save icon or choose Ctrl+S

3.16.5 Maintaining Number Ranges

UseThe purpose of this activity is to maintain the number ranges that the system is to use to number the Withholding Tax Certificates.


IMG Menu Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Withholding Tax Certificates for Vendors and Customers Maintain Number Ranges


2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups push button.

3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16, and 19.

The certificate numbers are year dependent. In case of New Fiscal year, maintain the number range to the new fiscal year, Use the following additional steps:

4. Select the check box above the number range group ID on the “Maintain number range groups” screen.

5. Select from the menu Interval Maintain and assign the Company Code as BP01.


SAP Best Practices J05 – Materials Management: Configuration Guide 6. On the “Maintain Number Range Intervals” screen select the number rage 2003, which

displayed in the screen, and select from the menu Edit Insert Year.

7. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to, for each Number group. Number Range should not overlap between the number groups.

Number group

Fiscal year From Number To Number Current Number

11 2003 110000 119999

13 2003 130000 139999

14 2003 140000 149999

16 2003 160000 169999

19 2003 190000 199999

8. The group text not transported and maintain manually.


3.17 E-Filing, India Localisation Annual Legal ReportThe Program gives the output in e-file with a different set of records. As per the Government circular, the e-file should have records for which certificates have been printed. To enable the customers to have better usable output , along with e-file SAP provides an Higherarchial ALV report Functionality that will present the list of documents in the form of workflow. The ALV report not only will have documents from which certificates have been printed but also the Document workflow details from the internal challan updation stage.

The following are customization steps for E- filing Annual Report

3.17.1 Reason Code Mapping

UseIn this IMG activity, you create Reason codes for Exemption Certificate.


IMG Menu System Services Table Maintenance Extended Table Maintenance


2. On the Change View “Maintain Table Views: Initial Screen:” OVERVIEW screen make the following entries.

Field name User action and values Note

Table/View j_1irsncodem

3. To maintain the entries choose Enter.


SAP Best Practices J05 – Materials Management: Configuration Guide 4. On the Change View “Change view Exemption Reason Code; e-Filing India Localisation”

OVERVIEW screen make the following entries.

Country Exemption Reson Off Rsn Cd

IN 01 Lower Deduction/No Deduction thru Certificate u/s 197

IN 02 Lower Deduction/No Deduction thru Certificate u/s 197

IN 03 Lower Deduction/No Deduction thru Certificate u/s 197A

IN 04 Lower Deduction/No Deduction thru Certificate u/s 197A


3.17.2 State Code Mapping

UseIn this IMG activity, you create State codes as per Government E-filing.




2. On the Change View “Maintain Table Views: Initial Screen: ”OVERVIEW screen make the following entries.


Table/View J_1ISTATECD


4. On the Change View “Change view State Codes; e-Filing Localisation India” OVERVIEW screen make the following entries.

Country State Code Description

IN 1 ANDAMAN AND NICOBAR ISLANDS

IN 2 ANDHRA PRADESH

IN 3 ARUNACHAL PRADESH



Country State Code Description

IN 4 ASSAM

IN 5 BIHAR

IN 6 CHANDIGARH

IN 7 DADRA & NAGAR HAVELI

IN 8 DAMAN & DIU

IN 9 DELHI

IN 10 GOA

IN 11 GUJARAT

IN 12 HARYANA

IN 13 HIMACHAL PRADESH

IN 14 JAMMU & KASHMIR

IN 15 KARNATAKA

IN 16 KERALA

IN 17 LAKSHAWADEEP

IN 18 MADHYA PRADESH

IN 19 MAHARASHTRA

IN 20 MANIPUR

IN 21 MEGHALAYA

IN 22 MIZORAM

IN 23 NAGALAND

IN 24 ORISSA

IN 25 PONDICHERRY

IN 26 PUNJAB

IN 27 RAJASTHAN

IN 28 SIKKIM

IN 29 TAMILNADU

IN 30 TRIPURA

IN 31 UTTAR PRADESH

IN 32 WEST BENGAL

IN 33 CHHATISHGARH

IN 34 UTTARANCHAL

IN 35 JHARKHAND




3.17.3 Mapping legal state codes vis-à-vis state codes in vendor master

UseIn this IMG activity, you assign State codes as per Government E-filing to Region Codes of State maintained in vendor master.




2. On the Change View “Maintain Table Views: Initial Screen: ”OVERVIEW screen make the following entries.


Table/View J_1ISTATECDM


4. On the Change View “Change view State Codes; e-Filing Localisation India” OVERVIEW screen make the following entries.

Country Region State Code

IN 01 2

IN 02 3

IN 03 4

IN 04 5

IN 05 10

IN 06 11

IN 07 12

IN 08 13

IN 09 14

IN 10 15

IN 11 16

IN 12 18

IN 13 19

IN 14 20

IN 15 21

IN 16 22

IN 17 23



Country Region State Code

IN 18 24

IN 19 26

IN 20 27

IN 21 28

IN 22 29

IN 23 30

IN 24 31

IN 25 32

IN 26 1

IN 27 6

IN 28 7

IN 29 8

IN 30 9

IN 31 17

IN 32 25

IN 33 33

IN 34 34

IN 35 35


3.17.4 Assigning Physical File path to Logical File path

UseIn this IMG activity, you assign Physical File path in which SAP TDS file is saved to Logical File path.


IMG Menu Command Box

Transaction Code FILE

2. Ignore the Caution ‘ table is cross-client’ and Enter

3. On the Change View “Logical File path Definition: ”OVERVIEW screen make the following entries.


Logical File Path J_1I_EFILE_DOWNLOAD

Name Downloand for E-file, India Loacalization



SAP Best Practices J05 – Materials Management: Configuration Guide 5. Select Logical File path and choose ‘Assignment of Physical Paths to Logical Path’

6. On the Change View “Assignment of Physical Path to Logical Path: ”OVERVIEW screen make the following entries.


Logical File Path J_1I_EFILE_DOWNLOAD Default value

Name Downloand for E-file, India Loacalization Default value

Syntax Group WINDOWS NT Microsoft Windows NT Input Value

Physical Path D:\usr\sap\SR3\DVEBMGS00\work\<FILENAME> Input Value

Consult the Basis Administrator for Physical Path.


4 Configuration CATTs

4.1 Maintaining Address for Business Place

UseThe purpose of this activity is to maintain the Business Place Address using the CATT.

If address maintained along with Creation of Business Place manually, no need to run this CATT.

PrerequisitesBusiness Place must be created in the system.

Procedure Address already maintained at step 3.5 above.

4.2 Maintaining Address for Section Code

UseThe purpose of this activity is to maintain the Section Code Address using the CATT.

If address maintained along with Creation of Section Code manually, no need to run this CATT.



PrerequisitesSection Code must be created in the system.

Procedure Address already maintained at step 3.5 above.
