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20/5/2015 Howtoconfigureaccountdetermination?ERPSCMSCNWiki

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AddedbyFabioAlmeida,lasteditedbyEduardoJunioronSep05,2012

ERPSCM / / GenericInformation

Howtoconfigureaccountdetermination?

PurposeThepurposeofthispageistodescribethemaincustomizingsettingsforAccountDetermination.

OverviewForeverygoodsmovementcreatedforavaluatedmaterial,theSAPsystemcancreatetwotypesofdocuments:amaterialdocumentandanaccountingdocument.TheSAPsystemfollowstheaccountingprinciplethatforeverymaterialmovement,thereisacorrespondingdocumentthatprovidesdetailsofthatmovement.Inaddition,anaccountingdocumentisproducedthatdescribesthefinancialaspectsofthegoodsmovement.

Thematerialdocumentandaccounting(FI)documentcreationdependonthemovementtypeconfiguration.

ThroughthemovementtypeconfigurationandbasedonthecustomizingsettingsdefinedfortheaccountdeterminationtheSAPSystemcandoautomaticaccountpostings.

TodeterminethecustomizingsettingsforAccountDeterminationyoushouldGOthroughthefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment>AccountDetermination.

Belowsectionsdescribethetwowaystodefinetheaccountdetermination:AccountDeterminationWizardandAccountDeterminationwithoutWizard.

AccountDeterminationWizardItisaproposalfromSAPSystemtodefinetheaccountdetermination.

Inthisstep,youcanquicklyconfigurethesystemtomakeautomaticpostingsbyansweringthewizard'squestions.Thewizardundertakesthefunctionsofthefollowingsteps:

1.Definingvaluationcontrol

2.Groupingvaluationareas

3.Definingvaluationclasses

4.Definingaccountgroupingformovementtypes

5.Purchaseaccountmanagement

6.Configuringautomaticpostings

Youcancontinuetousethesetransactionseitherinconjunctionwithorinsteadofthewizard.

AccountDeterminationWithoutWizard



Inthisstep,youcanmanuallydefinethesettingsforaccountdeterminationinInventoryManagementandInvoiceVerification.

Accountdeterminationwithoutthewizardenablesyoutomakeamorecomplexconfigurationthanaccountdeterminationwiththewizard,butrequiresthatyouarealreadyfamiliarwiththeprincipleofautomaticaccountdeterminationintheERPSystem.

Youcanconfigureaccountdeterminationwiththewizardinthefirstinstance,forexample.Then,ifthewizarddoesnotmeetyourcompany'saccountdeterminationrequirements,youcanworkwithoutit.

Youhavetoworkwithoutthewizardifyouusethematerialledger(thisisstandard).

DefineValuationControl

Itcanbeconfiguredbythefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment>AccountDetermination>AccountDeterminationwithoutWizard>DefineValuationControl.

Itdefinesifthevaluationareaswillbegroupedbyactivatingthevaluationgroupingcode.Thismakestheconfigurationofautomaticpostingsmucheasier.

InthestandardSAPR/3System,thevaluationgroupingcodeissettoactiveasdefaultsetting.

Firstly,youshouldcreatethevaluationgroupingcode.

ItcorrespondstothetransactionOMWM.

OMWMValuationControl

GrouptogetherValuationAreas

Itcanbeconfiguredbythefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment>AccountDetermination>AccountDeterminationwithoutWizard>GrouptogetherValuationAreas.

Inthisstep,youassignvaluationareastoavaluationgroupingcode.

Valuationareacorrespondstotheorganizationlevelinwhichthevaluationwilloccur.Orthevaluationoccursattheplantleveloritoccursatthecompanycodelevel.

Thevaluationgroupingcodemakesiteasiertosetautomaticaccountdetermination.Withinthechartofaccounts,youassignthesamevaluationgroupingcodetothevaluationareasyouwanttoassigntothesameaccount.Thechartofaccountisalistofaccounts.

Withinachartofaccounts,youcanusethevaluationgroupingcode:

todefineindividualaccountdeterminationforcertainvaluationareas(companycodesorplants)

Example:

Thevaluationareas0001and0002areassignedtocompanycodeswhichusethesamechartofaccounts.Forbothvaluationareas,however,youwouldliketodefineadifferentaccountdetermination.

Youmustassigndifferentvaluationgroupingcodes(forexample,0011and0022)tobothvaluationareas.

todefinecommonaccountdeterminationforseveralvaluationareas(companycodesorplants)

Example:

Valuationareas0003and0004areassignedtocompanycodeswhichusethesamechartofaccounts.Accountassignmentforbothvaluationareasshouldbesimilar.

Youassignthesamevaluationgroupingcode(forexample,0033)tobothvaluationareas.Thus,youonlyhavetodefineaccountassignmentforbothvaluationareasonce.

Requirements:

YoumusthaveactivatedthevaluationgroupingcodeinthestepDefinevaluationcontrol(OMWM).YoumusthavedefinedthevaluationlevelincorporatestructureCustomizing.ThevaluationlevelisdefinedintransactionOX14whereyoushoulddecideifthevaluationwilloccurattheplantlevelorcompanycodelevel.Youmusthaveassignedeachplanttoacompanycodein"Enterprisestructure"intotheCustomizing.Whenassigningyourplants,thevaluationareasaredefinedautomatically.ToassignaplanttocompanycodeyoushouldgototransactionOX18.

OX14DefineValuationLevel

Recommendation:



SAPrecommendsthatyouonlyuseavaluationgroupingcodewithinachartofaccountsinordertopreventaccountdeterminationfrombecomingconfusing.

Defaultsettings

InthestandardSAPsystem,valuationispredefinedatplantlevel.Allplantsaregroupedtogetherviavaluationgroupingcode0001.

GrouptogetherValuationAreascorrespondstothetransactionOMWD.

OMWDAccountDeterminationforValuationAreas

DefineValuationClasses

Itcanbeconfiguredbythefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment>AccountDetermination>AccountDeterminationwithoutWizard>DefineValuationClasses.

Inthisstep,youdefinewhichvaluationclassesareallowedforamaterialtype.

Ifanusercreatesamaterial,he/shemustenterthematerial'svaluationclassintheaccountingdata(Accounting1and2views).TheERPsystemusesyourdefaultsettingstocheckwhetherthevaluationclassisallowedforthematerialtype.

Thevaluationclassisakeytogroupmaterialswiththesameaccountdetermination.Thevaluationclassesdependonthematerialtype.Severalvaluationclassesaregenerallyallowedforonematerialtype.Avaluationclasscanalsobeallowedforseveralmaterialtypes.

ThevaluationclassdeterminestheG/Laccountswhichwillbeupdatedasresultofthegoodsmovementgeneratedforthematerial.

Thevaluationclassmakesitpossibleto:

PostthestockvaluesofmaterialsofthesamematerialtypetodifferentG/LaccountsPostthestockvaluesofmaterialsofdifferentmaterialtypestothesameG/Laccount

MM03DisplayAcoount1view

Thelinkbetweenthevaluationclassesandthematerialtypesissetupviatheaccountcategoryreference.

Theaccountcategoryreferenceisacombinationofvaluationclasses.Preciselyoneaccountcategoryreferenceisassignedtoamaterialtype.

Requirements

Youmusthavedefinedyourmaterialtypes.Youmusthavedefinedthechartofaccounts.YoumusthaveagreedwithFinancialAccountingwhichmaterialsareassignedtowhichaccounts.

Defaultsettings

InthestandardSAPR/3System,anaccountcategoryreferenceiscreatedforeachmaterialtype.Theaccountcategoryreferenceis,inturn,assignedtopreciselyonevaluationclass.Thismeansthateachmaterialtypehasitsownvaluationclass.

OMSKAccountCategoryreference/valuationclass



OMSKAccountcategoryreferencebutton

OMSKValuationClassButton

OMSKMaterialType/Accountcategoryreference

DefineAccountGrouping(accountmodifier)forMovementTypes

Usingthisfunction,youcanassignanaccountgroupingtomovementtypes.Theaccountgroupingisafinersubdivisionofthetransaction/eventkeysfortheaccountdetermination.

Theaccountgroupingisprovidedforthefollowingtransactionskeys:

GBB(offsettingentryforinventoryposting)PRD(pricedifferences)KON(consignmentliabilities)

TheaccountgroupinginthestandardsystemisonlyactivefortransactionkeyGBB(offsettingentryforinventoryposting).

OMWNDefineAccountGroupingforMovementTypes



PurchaseAccountManagement

Itisusedtoattendlegalrequirementfromspecificcountries(France,Italy,Finland,Belgium,SpainandPortugal).Inthisstep,youwilldefineaspecificvaluationandaseparateaccountingdocumentforPurchaseOrderpostings.

ConfigureAutomaticpostings

Inthisstep,youenterthesystemsettingsforInventoryManagementandInvoiceVerificationtransactionsforautomaticpostingstoG/Laccounts.

Youcanthencheckyoursettingsusingasimulationfunction.

Whatareautomaticpostings?

PostingsaremadetoG/LaccountsautomaticallyinthecaseofInvoiceVerificationandInventoryManagementtransactionsrelevanttoFinancialandCostAccounting.

Example:Postinglinesarecreatedinthefollowingaccountsinthecaseofagoodsissueforacostcenter:

StockaccountConsumptionaccount

Howdoesthesystemfindtherelevantaccounts?

Whenenteringthegoodsmovement,theuserdoesnothavetoenteraG/Laccount,sincetheERPsystemautomaticallyfindstheaccountsforeachpostingbasedonthefollowingdata:

Chartofaccountsofthecompanycode

Iftheuserentersacompanycodeoraplantwhenenteringatransaction,theERPsystemdeterminesthechartofaccountswhichisvalidforthecompanycode.

Youmustdefinetheautomaticaccountdeterminationindividuallyforeachchartofaccounts.

Valuationgroupingcodeofthevaluationarea

Youmustdefinetheautomaticaccountdeterminationindividuallyforeveryvaluationgroupingcodewithinachartofaccounts.Itappliestoallvaluationareaswhichareassignedtothisvaluationgroupingcode.

Iftheuserentersacompanycodeoraplantwhenenteringatransaction,thesystemdeterminesthevaluationareaandthevaluationgroupingcode.

Transaction/eventkey

Youdonothavetodefinethesetransactionkeys,theyaredeterminedautomaticallyfromthetransaction(invoiceverification)orthemovementtype(inventorymanagement).Inthisstep,youcanonlyinserttheaccountnumberforeachtransactionkey.

Accountgrouping(modifier)(onlyforGBB,PRDandKOM)

SincethetransactionkeyGBBisusedfordifferenttransactions(forexample,goodsissue,scraping,physicalinventory),whichareassignedtodifferentaccounts(forexample,consumptionaccount,scrapping,expense/incomefrominventorydifferences),itisnecessarytodividethepostingtransactionaccordingtoafurtherkey:accountgroupingcode.

Valuationclassofmaterialor(incaseofsplitvaluation)thevaluationtype

Thevaluationclassallowsyoutodefineautomaticaccountdeterminationthatisdependentonthematerial.

YoucanachievethisbyassigningdifferentvaluationclassestothematerialsandbyassigningdifferentG/Laccountstothetransactionkeyforeveryvaluationclass.

Defaultsettings:

G/LaccountassignmentsforthechartsofaccountsINTandthevaluationgroupingcode0001areSAPstandard.

OMWBConfigureAutomaticPostings



OBYCMaintainFIconfiguration



Howtotestmyaccountdeterminationsettings?

YoushouldgototransactionOMWBandclickonsimulationbutton.Then,inserttheaffectedmaterial,thecorrespondentplantandthemovementtype.Afterthat,clickonaccountassignmentsbuttonand



youwillseethesimulationsresult.

OMWBSimulation

Important:

ReportDFKB1INT:runitintransactionSE38.Itisusedtoshowsusthepossiblevaluesfortheaccountdeterminationcustomizingsettings.Ifthecustomerchangedsomethinghere,itisnotstandardanymore.



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