Grant Management Seminar 1
District 5930 Grant Management Seminar
Grant Management Seminar
Rotary Foundation Grants
• District grants• Global grants• Packaged grants
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Grant Management Seminar
Global Grants
• Minimum budget of $30,000
• Long-term, sustainable impact
• Active Rotarian involvement
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Grant Management Seminar
Global Grants
• Align with an area of focus• Respond to a need the benefiting community
has identified• Include the participation of the benefiting
community• Are designed to enable the community to help
itself after Rotarians have concluded the work• Have measurable results
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Areas of Focus
Peace and conflict prevention/resolution
Disease prevention and treatment
Water and sanitation
Maternal and child health
Basic education and literacy
Economic and community development
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Successful Grant Projects
• Meet community needs• Include frequent partner communication• Have implementation plans• Are sustainable• Maintain proper stewardship of funds
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Grant Management
Ensures that projects• Have proper financial control• Adhere to technical standards• Meet the needs of the
beneficiaries• Fulfill their objectives • Safeguard funds
Grant Management Seminar 8
StewardshipStewardship is the responsible management and oversight of grant funds, including: • Rotarian supervision • Financial records review• Oversight of funds• Reporting irregularities• Timely submission of reports
Grant Management Seminar 9
Needs Assessment
• Base project on the community’s need• Assess resources of your club and
potential partners• Talk to the community
Grant Management Seminar 10
Project Planning
• Form a three-person grant committee• Assign roles• Implementation plan• Budget• Contingency plan• Document retention plan
Grant Management Seminar 11
Creating a Budget
• Realistic• Competitive bidding• Reasonable prices• Disclose conflicts of
interest
Grant Management Seminar 12
Setting Goals
• Measurable• Sustainable• Qualitative (descriptive)• Quantitative (numeric)
Grant Management Seminar 13
Setting Goals
• Gather baseline data• Set goals• Determine method of measurement
Grant Management Seminar 14
Areas of Focus
Peace and conflict prevention/resolution
Disease prevention and treatment
Water and sanitation
Maternal and child health
Basic education and literacy
Economic and community development
Grant Management Seminar 15
Applying for Global Grants
• Two-step application process online• Meet goals of area of focus • Be sustainable• Involve Rotary clubs in two districts• Minimum budget of US$30,000• District confirms club is qualified
Grant Management Seminar 16
Sustainable Projects
Giving a community the skills and knowledge to maintain project outcomes for the long term, after grant funds have been expended
Grant Management Seminar 17
Conflict of Interest
• Exists when a Rotarian benefits financially or personally from a grant
• Benefit can be direct (the Rotarian benefits) or indirect (an associate of the Rotarian benefits)
Grant Management Seminar 18
Global Grant Financing
• DDF matched 100% with World Fund• Rotarian cash contributions matched
50% with World Fund• Non-Rotarian cash contributions
Grant Management Seminar 19
Financing Guidelines
• Contributions raised by Rotarians• Funds cannot be raised from beneficiaries
in exchange for a grant• Funds cannot come from other grants• Contributions credited to donor
Grant Management Seminar
Global Grant First Steps
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Global Grant Reports: Frequency
• Progress reports• Within 12 months of first payment• Every 12 months through the life of the grant
• Final report within 2 months of completion
Grant Management Seminar 22
Global Grant Reports: Content
• How partners were involved• Type of activity• Evaluation of project goals • How area of focus goals were met• How funds were spent• Number of beneficiaries and how they
benefited
Grant Management Seminar
It Takes A Toilet!
One Real Grant Sample
Grant Management Seminar
Agra, IndiaHome of the Taj Mahal
Statistics:
While girls attend primary school in roughly equal numbers to boys, the gap widens as they get older
Of the out-of-school children in 2008, 62% were girls; they make up two-thirds of illiterate 15- to 24-year-olds.
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In 10 schools in a primarily Muslim slum area of the city, female enrollment in the middle and high schools was under 25 per school with total enrollment per school of approximately 600
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The Rotary Club of Agra North showed Rotarians of San Antonio North Central the reason:
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The difference?
Before After
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The Measurable Results?
Before
600 students
28 girls
After
600 students
Over 400 girls