Towards a FUTA Information Management
Strategy
Peter A AborisadeGeneral Studies Unit
FUTA
FUTA Context
• Over 16,000 students (70% Undergraduate; 30% postgraduate)
• 630 academic
• 1,346 administrative, professional and other support staff.
• Committee System
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FUTA’s Mission
To ceaselessly promote technological
advancement through motivated and
skilled staff dedicated to teaching and
research, geared towards global needs
and production of self-reliant high level
manpower, goods and services.
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Place of Information & Communication
• Oiling the wheel of Bureaucracy – Council, Principal Officers, Deans & Heads of Department, Directors, Coordinators, Committee Chairmen, Academics, Students etc.
• Management needs to convey information about policies, goals, mission, and objectives to workers & students
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Information Overload
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Information Overload
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Imperative of Information Management
Strategy• To fulfil objectives of stated Mission• To be competitive locally &
Internationally
• To keep up with modern teaching & learning techniques; & get research on even keel
• To be able to sieve info & have institutional control
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Information Needs
• Production of info – copyrighted or reproduced
• Acquisition of info – local creation or purchased
• Holding of info – to hold or access externally
• Storage of info – what medium of storage
• Use of info – what access, lending & dissemination policies
• Quality of info – how to measure, what standards
• Technology support required
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Information Analysis (Levels)
• Student centred T & L
• Research & Development
• Student Administration & Support
• Financial Resource Management
• Admin Record Management
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Information Lifecycle Model
4 phases
• Creation
• Active Use
• Semi-Active Use
• Final Outcome
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Advantage of Lifecycle Method
• Consistency
• Inclusiveness
• Pro-activeness
• Proportionality
• Flexibility
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Categories of Vital Info Record
• Legal
• Financial• Operational
• Commercial
• Intellectual capital
• Disaster recovery
• Charters, insurance certificates, deeds etc
• Accounts, payroll, pensions etc • Timetables, exam papers, student records
• Contracts, memoranda of understanding etc
• Research data
• Out of hours staff contact details, estate plans, utility etc
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Issues
• Information Access
• Creative use of Information in Teaching and Learning
• Effective use of current information systems
• Bureaucracy
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Action Points
• Operate committee structures in a different way.
• Agree University guidelines, protocols and standards.
• Agree University styles and formats.• Present Information Strategy Awareness
seminars.• Initiate training to reflect the Information
Strategy culture• change.• Develop an Information Strategy in tandem
with the University’s information needs.
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Where to start
• Task force on Info Mgt. Strategy
• Steering Committee to oversee & implement Strategy
• Focus group workshops
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Who participates
• Heads and Senior Staff of Schools
• Teaching Staff of Schools
• Administrative Staff
• Members of the Student Union Executive
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Need to Change
• Combining 2 info systems: pen/paper & electronic
– Security issues
– Ownership issues
• Freedom of Info Act & implications
• FUTA publics
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Need to change Now
• Continue in old system?
• Muddling on in combination?
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