Fullerton Joint Union High School District 9 th Annual Parent
Leaders Welcome Back Meeting August 22, 2014 Google Apps for
Education Information 1
Slide 2
What is Google Apps for Education? Or Google Docs? Google Docs
is a free, Web-based office suite offered by Google within its
Google Drive service. It was formerly a storage service as well,
but has since been replaced by Google Drive. It allows users to
create and edit documents online while collaborating with other
users live.eb-basedoffice suiteGoogleGoogle Drive Since October
2012, the word processing, spreadsheet, and presentation programs
within the suite are named Google Docs, Google Sheets, and Google
Slides, respectively.word processing spreadsheetpresentation 2
Slide 3
District Administrative Regulation 6163.1, Acceptable Use of
Technology (AUT): Google Apps for Education Full copy of the policy
is available online and parents/guardians should be seeing it when
their student brings it home for parent/guardian to co-sign the
AUT. Childrens Online Privacy Protection Act (COPPA) requires the
Federal Trade Commission to issue and enforce regulations
concerning childrens on-line privacy. The District works diligently
to comply with COPPA requirements and does not collect or share
student personal information. 3
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GAFE The District provides students and staff members with a
Google Apps for Education (GAFE) account. GAFE is a free Web-based
suite of programs provided by Google for school districts to use.
Authorized District students and staff members have access to GAFE.
GAFE includes such programs as Google Drive, Google Calendar, and
Google Gmail. All of the GAFE services can be accessed from
anywhere there is an Internet connection (school, home, smart
phone, etc.) The universal access reduces and replaces the need for
flash drives and/or external data drives. Since GAFE the same
everywhere students and staff members use it, there is no issue
with having one version of a program at home and a different
version at school. GAFE allows students and staff members to easily
share documents and files with teachers and other students so they
can turn in assignments electronically and collaborate on projects
with classmates. 4
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Student Accounts and Gmail District Student Google Account
Setup District student accounts are created by District Technology
Services using only student local identification numbers. The
students username is their local student ID - such as 123456.
Initial password is: birthday digits (ie. 01/01/14) Uses for
Student Gmail Powerful communication tool for students to increase
communication and collaboration. Students are encouraged to check
their email at least once per day. Teachers may send email to
students to communicate reminders, course content, pose questions
related to class work, and other classroom communications. Students
may send email to their teachers with questions or comments
regarding class. Students may send email to other students to
collaborate on group projects and assist with school classes. There
is no email access outside of the District domain (FJUHSD.org)
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Google Apps Google Calendar Google Calendar allows students and
staff members to maintain multiple calendars for all their needs.
Students and staff members can keep calendars private, or they can
share them with others as they determine useful. Students and staff
members can also invite people to specific events on their
calendar. Google Drive Google Drive gives all users up to 30GB of
cloud storage space for most file formats. Google Drive includes
the following programs: Google Documents (Docs) - word processor
similar to Microsoft Word; Google Presentations (Slides) -
multimedia presentation tool similar to Microsoft PowerPoint;
Google Spreadsheets (Sheets) - spreadsheet program similar to
Microsoft Excel; Google Forms (Forms) - survey/data collection tool
for creating forms and collecting data from an audience; Google
Drawings (Drawings) - simple graphic design program. 6
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Google Apps Google Blogger/ Student Digital Portfolio
Authorized District students may have access to a Google Blogger
site that will be used as a Student Digital Portfolio. The Digital
Portfolio provides a Web-based location for student work,
reflection, and achievements. Google Blogger provides a blog that
can be private or public for all District students. Google Blogger
sites are only accessible by students, parents, and teachers
according to grade-level requirements. The District sets the
permissions to keep students safely limited in the system. Google
Sites Google Sites provides an easy way to create Web pages for
classroom projects in a secure environment. Teachers and students
can share documents and information in an easy Webpage layout.
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Monitoring, Filtering & Acceptable Use of Google Apps for
Education District filters all online activity Limits of Liability
(we make every effort, but) No expectation of privacy Inappropriate
Use of Technology has consequences Students and Parent/Guardians
sign AUT Staff members also sign an AUT for GAFE to interact with
students online Technology is a tool used to increase
communication, enhance student engagement, and assist students in
acquiring new skills. Access to technology is a privilege, not a
right. That said, the use of GAFE is an exciting opportunity for
District staff members and students. Thank you. 8