Expanding the Use of Project Controls“SECTION 17. Section 39 of said chapter 6C, as appearing in the 2010 Official Edition, is hereby amended by adding the following subsection:- • (c) The Administrator shall establish within the Division an internal
project controls unit to oversee all statewide program projects in line with the department’s performance and asset management system.
• The Administrator shall establish and implement project controls to ensure that projects carried out pursuant to this chapter shall be completed in the most efficient possible manner.
• The internal project controls unit shall be subject to section 29A of chapter 29.”
October 2013 Highway – Fiscal Responsibility
4State Fiscal YearData includes both Pre-MassDOT and Post-MassDOT contracts
$67$45 $31 $20
-$61 -$60 -$77-$46
-$100
-$80
-$60
-$40
-$20
$0
$20
$40
$60
$80
2011 2012 2013 2014*
Mill
ions
State Fiscal Year
Construction Projects On or Under BudgetAt Project Completion
Additional Funds & Extra Work Orders Under Budget
64 Contracts52 Contracts
78 Contracts
199 Contracts
172 Contracts
59 Contracts
180 Contracts
20 Contracts
75% 73% 79% 80%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-budget completion of contracts in total
180
out
of 2
39
172
out
of 2
36
199
out
of 2
51
Target ≥ 90%
78 o
ut
of 9
8
87%77% 80% 80%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-budget completion of contracts that began AFTER the formation of MassDOT
137
out
of 1
78
191
out
of 2
40
58 o
ut o
f 67
72 o
ut o
f 90
Encumbered Expended % Under Budget*SFY2011 $786 Million $793 Million 7.7%SFY2012 $793 Million $777 Million 7.5%SFY2013 $900 Million $853 Million 8.5%SFY2014 $490 Million $465 Million 9.3%
*Relative to total expenditures
Total Construction Budget: SFY2011 – SFY2014
ACEC – 21JAN14
6
Data includes both Pre-MassDOT and Post-MassDOT contracts State Fiscal Year
85% 77%71%
73%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-time completion of contracts in total
181
out
of 2
36
179
out
of 2
51
72 o
ut
of 9
8
Target ≥ 80%
204
out
of
239
93%74% 70% 72%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-time completion of contracts that began AFTER the formation of MassDOT
132
out o
f 17
8
168
out
of 2
40
62 o
ut o
f 67
65 o
ut o
f 90
ACEC – 21JAN14
New Requirements:
• Development of Contract Time Determination Schedules
• Bottom Up Estimate for Lump Sum Items• Development of Incentive/Disincentive Clauses
Link to project management home page
Link to Project Controls Toolkit
ACEC – 21JAN14
Construction Contract Time Determination
CCTD Toolkit: Includes guidance on how to develop a CCTD
Attach A: Calendars and Seasonal RestrictionsAttach B: Guidance concerning approval to waive non-work periodsAttach C: Sample Special Provisions for Prosecution of WorkAttach D: Sample Special provisions for Railroad OperationsAttach E: Incentive/Disincentive ChecklistAttach F: Sample 25% Durations EstimationAttach G: Sample 75% CCTD DevelopmentAttach H: CCTD Checklist
ACEC – 21JAN14
CCTD Toolkit: Includes guidance on how to develop a CCTD
Attach A: Calendars and Seasonal RestrictionsAttach B: Guidance concerning approval to waive non-work periodsAttach C: Sample Special Provisions for Prosecution of WorkAttach D: Sample Special provisions for Railroad OperationsAttach E: Incentive/Disincentive ChecklistAttach F: Sample 25% Durations EstimationAttach G: Sample 75% CCTD DevelopmentAttach H: CCTD Checklist
ACEC – 21JAN14
Bottom Up Estimate
Bottom Up Estimate Toolkit:
ACEC – 21JAN14
Incentive/Disincentives Guidance (Also include in CCTD Toolkit)• New Engineering Directive• Incentive/Disincentive Checklist
At 25% if the project is a candidate for I/Ds, then when you complete the CAPE you use Item 999.785 Incentive and include an amount that is equal to 5% of the project estimate. You must also include Item 999.786 Disincentive, which has a $0.00 value.
At 75% and beyond designer must complete:I/D Calculation Sheet Example
ACEC – 21JAN14
Attach C: Sample Special Provisions for Prosecution of WorkAttach D: Sample Special provisions for Railroad Operations
ACEC – 21JAN14
One Version of Scope and Work Hour Forms:Description of Standard Tasks and Revised Scope and Workhour Forms
Enhanced Invoice Narrative:Payment Processing GuidanceInvoice Template
Updated Design Schedules:Currently working on revised design schedules for bridge.
Link to Scope of Services Page
Link to Design Schedule Templates
ACEC – 21JAN14
Update Distribution Chart and Checklists
SEE HANDOUT
ACEC – 21JAN14
Project Controls Contacts:
General Information:Victoria Sheehan, Manager of Strategic Planning and Highway Performance Tel: 857 368 8789Email: [email protected]
Accelerated Bridge Program Controls:Robert Gearheart, Manager of ABP Project Controls Tel: 857 368 8713Email: [email protected]
Training and Sample Documentation:Matt Poirier , Project Controls UnitTel: 617-548-3514Email: [email protected]
ACEC – 21JAN14
Contact for Bridge Contracts:
New Master Agreement Contracts:Mike Bastoni Tel: 857 368 8789
Email: [email protected]
Design Contracts:Mike Papadopoulos Tel: 857 368 9334
Email: [email protected]
Inspection/Rating Contracts:Mike Bloukos Tel: 857 368 9355
Email: [email protected]
Invoices:Victoria Swanson Tel:857 368 4636
Email: [email protected]
Dellren Lindsey Tel: 857 368 9312Email: [email protected]