ESEC Workshop,28/29 October 2004

Timesheets – and how to survive them

Margaret BirchInstitute for Employment Research

ESEC Workshop,

28/29 October 2004

Rationale for Timesheets

• Full Economic Costing of Research

• Multiplicity and complexity of research contracts and grants

• CEC FP6 Audit Rules

ESEC Workshop,

28/29 October 2004

IER Model – Key Features

• Project day basis

• Quarterly forward plan for each member of staff

• Monthly completion of timesheets by all staff

• A tool for the allocation of salary costs to projects

• Transparency

ESEC Workshop,

28/29 October 2004

Additional Features for CEC FP6 Purposes

Because of audit requirements* -• Project Manager signs every timesheet• Match timesheet to salary cost• ‘Fit’ of timesheet with person months

costed and charged to the project

• Ensure your timesheet system is in place from now • Monitor your time against the ESEC workplan and

timetable (see p.29 of Description of Work)• Apply your timesheet system consistently

*Each claim submitted must be externally audited. The CEC may also carry out a full audit of the project.