Recruiting & Preparing For Recruiting & Preparing For Your EF TourYour EF Tour
I. RECRUITING PARTICIPANTSI. RECRUITING PARTICIPANTS
Making A Choice
Tour Choice & Date SelectionGet Students InvolvedBegin Early
(incentives/price)Be FlexibleGroup Size (+2 to +3)Chaperones &
Free Places
Generating Interest for Your Trip
Posters, Announcements, TVInterest Meeting with Students
& ParentsVideo & Word
of Mouth
Group Leader/Student Incentives
Free Travel, Stipends, & Early BonusesReward Points for Travel, Computers,
etc.Students can earn free stuff!Credits for Teachers & Students
EF Tours’ MaterialsEF Posters & PampletsEF BinderSchool Board PacketTour Consultantwww.eftours.com
Registering Participants
EF Packetswww.eftours.comMonthly StatementsAutopayInsurance
II. PREPARING FOR YOUR EF TOUR
Meetings Prior to DepartureMeetings Prior to Departure
When to MeetWhat to DiscussGetting Students InvolvedFundraisingResearching the Destination(s)
Preparing Your Students For Preparing Your Students For Culture ShockCulture Shock
Language IssuesHotels (Italy/Greece)FoodMoney, ATM
(No Travelers Checks)TransportationWhat is Included
While On Tour?Keeping Parents
Informed (Blogs,TD, Phone Cards, Cell)
Packing & Other TipsPacking & Other TipsPack LightWhat to PackShare!Important Documents, MoneyDay of Departure
Life On Tour 101Life On Tour 101
I. ON YOUR WAYI. ON YOUR WAY
Before You Depart Collect Passport Copies (& Create List),
Tip Money, and Paperwork (Packing List) Arrange Travel to Airport (Van/Bus) Decide on Groups, Rooming, Etc. Fun w/ Luggage Presentations Info to Parents Order T-Shirts, $ Gifts for Others Video Ideas Drinking, Backpacks?
Airport DayMeeting Place &
Transportation Groups & T-Shirts Give Out Lam. Cards/Passport Holders
(Include Hotels, Cell #, Phrases, Currency)
Bright String/Tape for LuggageMovement in AirportExpectations on Plane“Use” the Guys…
Gentleman Rules!!!
Making Tour VideosFun for the StudentsPost-Trip PartyGreat Recruiting Tool
II. ON YOUR TOUR
1st Day On TourPrepare Students for 1st DayStay Positive!Call Phone TreeTour Director’s
Role on TourOther Groups Joining Tour
Hotels & RoomingSetting Rules & CurfewsBe On Time!!!
Tour Suggestions Bring Medications, Band-aids, etc.Pack Overnight Bag for 1 Night
StopsGames, Scavenger Hunts, Movies,
Etc. for Long Bus & Train RidesPoint System & Group LeadersPassport ProtectionOrganized “Free Time”Experience The CultureAlways Groups of 3-4
Tour SuggestionsContinued…
Have Students Share EverythingPositive Chaperones are Key!!!Last Night on Tour:
Student Awards, TD Gift, Card, & Tip
Airport ParentPick-Up After Tour
Video & Photo TipsVideo & Photo Tips Camcorder with DV Out Laptop on Trip, If Possible
(iMovie or Moviemaker - Both are EASY)
Pre-Select Music & Decide on Ideas USE THE KIDS!!! 10 Seconds per Clip Intro, 1 Song/Area (2-3Days),
Skits, & Finale Use 1 Camera Only for
All Group Photos 1st Year - Just Start with a Slideshow
III. AFTER THE TOUR
Post-Tour PartyPost-Tour PartyUse Stipend MoneyFood From Country VisitedCandy From TourPhoto ExchangeCopy Photo CD
(Group Shots)Watch Tour VideoiStory Hardbound JournalsMaterials for Next Year’s
Tour
III. GLOBAL REWARDS
Earning PointsEarning PointsRecruit Students Early (18-24
Months)Quadruple & Triple Points20 Students x 40 Pts (Q-10) = 800
PtsFree Stuff - Students & YouTour Length &
Optional ExcursionsNewspaper ArticlesRefer a Friend
Using Your PointsUsing Your PointsGift RewardsTravel RewardsTeacher
Conventions Student ScholarshipsOptional Excursions for
Group
Relax & Have Fun!!!