Recruiting & Preparing For Recruiting & Preparing For Your EF TourYour EF Tour

I. RECRUITING PARTICIPANTSI. RECRUITING PARTICIPANTS

Making A Choice

Tour Choice & Date SelectionGet Students InvolvedBegin Early

(incentives/price)Be FlexibleGroup Size (+2 to +3)Chaperones &

Free Places

Generating Interest for Your Trip

Posters, Announcements, TVInterest Meeting with Students

& ParentsVideo & Word

of Mouth

Group Leader/Student Incentives

Free Travel, Stipends, & Early BonusesReward Points for Travel, Computers,

etc.Students can earn free stuff!Credits for Teachers & Students

EF Tours’ MaterialsEF Posters & PampletsEF BinderSchool Board PacketTour Consultantwww.eftours.com

Registering Participants

EF Packetswww.eftours.comMonthly StatementsAutopayInsurance

II. PREPARING FOR YOUR EF TOUR

Meetings Prior to DepartureMeetings Prior to Departure

When to MeetWhat to DiscussGetting Students InvolvedFundraisingResearching the Destination(s)

Preparing Your Students For Preparing Your Students For Culture ShockCulture Shock

Language IssuesHotels (Italy/Greece)FoodMoney, ATM

(No Travelers Checks)TransportationWhat is Included

While On Tour?Keeping Parents

Informed (Blogs,TD, Phone Cards, Cell)

Packing & Other TipsPacking & Other TipsPack LightWhat to PackShare!Important Documents, MoneyDay of Departure

Life On Tour 101Life On Tour 101

I. ON YOUR WAYI. ON YOUR WAY

Before You Depart Collect Passport Copies (& Create List),

Tip Money, and Paperwork (Packing List) Arrange Travel to Airport (Van/Bus) Decide on Groups, Rooming, Etc. Fun w/ Luggage Presentations Info to Parents Order T-Shirts, $ Gifts for Others Video Ideas Drinking, Backpacks?

Airport DayMeeting Place &

Transportation Groups & T-Shirts Give Out Lam. Cards/Passport Holders

(Include Hotels, Cell #, Phrases, Currency)

Bright String/Tape for LuggageMovement in AirportExpectations on Plane“Use” the Guys…

Gentleman Rules!!!

Making Tour VideosFun for the StudentsPost-Trip PartyGreat Recruiting Tool

II. ON YOUR TOUR

1st Day On TourPrepare Students for 1st DayStay Positive!Call Phone TreeTour Director’s

Role on TourOther Groups Joining Tour

Hotels & RoomingSetting Rules & CurfewsBe On Time!!!

Tour Suggestions Bring Medications, Band-aids, etc.Pack Overnight Bag for 1 Night

StopsGames, Scavenger Hunts, Movies,

Etc. for Long Bus & Train RidesPoint System & Group LeadersPassport ProtectionOrganized “Free Time”Experience The CultureAlways Groups of 3-4

Tour SuggestionsContinued…

Have Students Share EverythingPositive Chaperones are Key!!!Last Night on Tour:

Student Awards, TD Gift, Card, & Tip

Airport ParentPick-Up After Tour

Video & Photo TipsVideo & Photo Tips Camcorder with DV Out Laptop on Trip, If Possible

(iMovie or Moviemaker - Both are EASY)

Pre-Select Music & Decide on Ideas USE THE KIDS!!! 10 Seconds per Clip Intro, 1 Song/Area (2-3Days),

Skits, & Finale Use 1 Camera Only for

All Group Photos 1st Year - Just Start with a Slideshow

III. AFTER THE TOUR

Post-Tour PartyPost-Tour PartyUse Stipend MoneyFood From Country VisitedCandy From TourPhoto ExchangeCopy Photo CD

(Group Shots)Watch Tour VideoiStory Hardbound JournalsMaterials for Next Year’s

Tour

III. GLOBAL REWARDS

Earning PointsEarning PointsRecruit Students Early (18-24

Months)Quadruple & Triple Points20 Students x 40 Pts (Q-10) = 800

PtsFree Stuff - Students & YouTour Length &

Optional ExcursionsNewspaper ArticlesRefer a Friend

Using Your PointsUsing Your PointsGift RewardsTravel RewardsTeacher

Conventions Student ScholarshipsOptional Excursions for

Group

Relax & Have Fun!!!