ECOD Operator
Comarch international experience with e-invoices
ECOD Operator
About Comarch
ECOD platform for e-invocing
ECOD Case studies
ECOD Operator
Comarch introduction• 16 years of experience and expertise branch
knowledge
• Offices in 15 countries on 4 continents,
• 3500 specialists that realize hundreds of big and medium projects
• Investment in research and development more than 10 millions euro each year
• Offer diversification – 5 sectors: Services, Telecommunication, Banking&Finance and Insurance, Public Administration and Small and Medium Enterprises (SME).
ECOD Operator
Comarch ECOD platform
11 000 ECOD Customers
100 mln documents processed yearly
15 countries (Poland, Germany, Hungary, Bulgaria, Romania, Serbia, Croatia, Portugal, Russia, Ukraine, Turkey, Vietnam, China)
Comarch ECOD Platform is a complex B2 B platform solution for Electronic Data Interchange
ECOD Operator
Others about ECOD Copatible with GS1
„ ECOD Archive is a module of the ECOD platform designed for e-document storage. ECOD Archive can store any type of documents indicated by the client, including e-invoices”
Comarch presented in GARTNER report
“Magic Quadrant for Integration Service Providers”
ECOD Operator
Comarch ECOD and e-invoicing Comarch ECOD support mass connection of
e-invoices in Poland, Hungary, Bulgaria
Countries during final preparations:France, Germany, Russia, Ukraine, Czech Republic,
Romania
Also electronic invoices in dedicated projects
ECOD Operator
The difference between electronic invoice and e-invoice
Electronic invoice E-invoice
Does not eliminate paper invoice Eliminate paper invoice
Dont need to contain all the required elements
Complies with the law (Ministry of finance)
Function : streamlines the process of settlement
Guarantee of data integrity and authenticity
Must be archived
ECOD Operator
ECOD Platform for e-invoices ECOD offers comprehensive and innvative solution
for exchanging e-invoices
- Secure transmission and storage of documents- Certainly of document delivery- EDI and e-signature- Improvements in the search for the key documents
ECOD Operator
ECOD platform, compliance with EU directive 2001/115/EC and local laws
„...the requirement for Member States' tax authorities to recognize the validity of e-invoices without any notification or authorization system, on condition that the authenticity of origin and integrity of data are guaranteed through the use of electronic signatures or Electronic Data Interchange (EDI)”
EU directive 2001/115/EC
ECOD OperatorExchanging e-invoices
Invoice sender
ECODVerification
Mapping Invoice receiver
EDI with ECOD Operator
Geneates invoice in internam system
Invoice is exported from the sender’s system and transferred to ECOD Platform via a secured transmission channel. AS2FTP/ VPN
Invoice is verified (according to structure and content)Additional calculation verifications can be developed.Mapping to the receiver’s format if required
Recive invoice and imported to the internam system
Invoice is transferred to receiver via a secured transmission channel. AS2FTP/ VPN
ECOD Operator
Secure communications channels • FTP/ VPN (File Transfer Protocol ) - built on a client-server architecture
- utilizes separate control and data connections between the client and server app. - VPN, encapsulating the data and keeping it private. - flags mechanism is used to ensure the safety of the transmission
• AS2 (Applicability Statement 2) - AS2 connections with digital certificates and encryption usage to improve the safety of the transmission- Files are sent as "attachments" in a specially coded SMIME message (an AS2 message) - AS2 messages are always sent using the HTTP or HTTPS protocol
Others: https, x.400, FTPS, IBM VAN,
ECOD Operator
ECOD Archive
Compliance with :EU directive 2001/115/EC„The information must be stored in a manner that guarantees, for the entire storage period:• the authenticity of the invoice's origin;• the integrity of the invoice's contents; and• the readability of the invoice”National Law: Poland, Hungary, Bulgaria
Gguarantees document storage for the period required by legislation, at the client's discretion. It also provides remote, configurable access for Revenue Offices.
ECOD Archive is a comprehensive system for searching, sorting, and grouping the stored documents according to defined criteria
ECOD OperatorExchanging e-invoices
Invoice sender Invoice receiver
ECOD ARCHIVE
EDI with electronic storage
Secure archiving e-invoices in format of sender in receiver (+ readable form)
The authenticity of origin and integrity
of data are guaranteed by EDI
provider
ECODVerification
Mapping
ECOD Operator
more about ECOD Archive
guarantee of authenticity and content integrality guaranteed full, prompt and continuous electronic access to the stored e-
invoices for fiscal authorities (on demand) readable invoice preview Security - the stored invoices cannot be accessed or modified from the ECOD
Archive user interface. only the customer’s administrator can define users and their access privileges to the data resources in the archive
Operation history- the application delivers a full history for all the operations performed on the document
ECOD Operator
ECOD Archive functionality
Documents search
ECOD Operator
ECOD Archive functionality Print outPDF
Readable form
ECOD Operator
ECOD Archive functionality Operation history
ECOD Operator
ECOD Archive package
ECOD OperatorExchanging e-invoices
Invoice sender Invoice receiver
ECOD ARCHIVE
EDI with electronic storage
Secure archiving e-invoices in format of sender in receiver (+ readable form)
The authenticity of origin and integrity
of data are guaranteed by EDI
provider
ECODVerification
Mapping
The user can create remote, configurable access for Revenue Offices.
ECOD Operator
E- signature
Comarch ECOD Sign solution enabling to electronically sign documents (invoices). After signing the invoices, users may transmit them
either via e-mail or any other way preferred and defined by the receiver (e.g. saved and delivered on a DVD)
• Consistency with Local Law• Access to the tool is only possible for authorized persons• Operation history
ECOD Operator
E- signature ECOD Sign is fully integrated with ECOD Archive – all the signed documents can be
easily archived for the specified period and in compliance with specific local regulations.
One of the condition for users is to receive the digital certificate for the e-signature from the Certification Authority (qualified or advanced – depending on the specific country’s regulations)
ECOD Operator
E-signature functionality
Sign document
User sign documents with his certificate
ECOD Operator
Select certificate
ECOD Operator
Signed invoice we can send- Directly to ECOD Archive of received- E-mail, CD
User can preview, check operation history and download signed pdf
ECOD Operator
Signature in ECOD Archive can be verified by Adobe Reader
Document has not been modified since this signature was appliedSignature date/time are from the clock on the signer's compute
ECOD OperatorExchanging e-invoices
Invoice sender
Archivization and verification of e-signature in ECOD ArchiveECOD SIGANTURE
E-signature with electronic storage
The authenticity of origin and integrity
of data are guaranteed by
electronic signature
ECOD ARCHIVE
Invoice receiver 1
Signing and archiving e-invoices
Sending e-invoice directly to ECOD Archive
of the receiver
Invoice receiver 2
Archivization and verification of e-signature by receiver solution
Sending e-invoice viae-mail/CD etc.
ECOD Operator
COMPLEX SOLUTION FOR E - INVOICE
ECOD OperatorExchanging e-invoices
Invoice sender
EDI/ ECOD Archive/ECOD sign
ECOD SIGANTURE
ECOD ARCHIVE
Invoice receiver 1
EDI e-invoices
Signing and archiving invoicesEDI and with e-signature
Invoice receiver 2
ECODVerification
Mapping
e-invoices e-signature
EDI e-invoices
ECOD Operator
Complex solution- How simple it is !• You can send us all invoices and data for invoices in one structured format
• You just give us info regarding which partners e-invoices should be send as EDI
and with an e-signature
• We manage your partners
• For e-signature we present you PDFs and you just sign it (or we can even do it on
your behalf) and then just send it with one click
• For EDI invoices we do the mapping and send it to partners in the defined
communication types
• All your e-invoices are stored in one place
ECOD Operator
Case Study
ECOD Operator
POLAND
Legal regulation
The Regulation of the Ministry of Finance:• Was published 14.07.2005• Defines requirements for e-invoicing for:
– EDI transfer of invoices– Invoices with the electronic signature
• Is based on EU regulations and fulfills EU requirements• Defines principles concerning :
– authenticity and integrity of e-invoices– archiving of e-invoices
ECOD Operator
POLAND
- Assurance of the integrity of the content and the authenticity of the origin done by
• EDI provider (ECOD Operator + ECOD Archive)• e-signature (ECOD signatue + ECOD Archive)- Duplicate and correct invoice must be send in the same electronic way, in
case of technical problem is possible to make a papernote on correct inv. or duplicate inv. that document correspond to electronic form
- Assurance for security of transfer and storage of e-invoices for 6 years
Requirements for e-invoice
ECOD offers a comprehensive solution for transmission of e-invoicing and archiving in accordance with the Regulation of the Ministry of Finance (No.
1119 of 14.07.2005) and the EU-Directive
ECOD Operator
POLAND
E-invoice statistics in Poland
E-invoice – EDI by ECOD since 2005:• Based on GS1/ECR standards• Implemented in ~ 2 000 companies• Monthly transfer ~ 400 000 invoices/month• Stored in Comarch solutions – ECOD Archive
E-invoice – electronic signature by ECOD since July 2010:• Implemented for 3 companies with its ~ 200 distributors• Prepared as PDF file in ECOD solution – ECOD Signature
ECOD Operator
Questions to Tax Office from Carrefour Poland
Q: "... is declaration from EDI provider, sufficient that his technology guarantee the authenticity and integrity of the content of the invoices sent through EDI ?„
A: „The EDI service provider should ensure in the agreement between him and the company that his service meets the legal standards of EDI communication, such guarantee of the provider is sufficient”
ECOD Operator
Questions to Tax Office from Carrefour Poland
Q: „... If the exchange of invoices (...) goes through EDI that guarantee the authenticity of the origin and integrity of their content, is it possible to dispense printing and possesing paper invoices
A: „Invoices may be issued, transferred and stored in electronic form without printing on paper, if other conditions are met under the law”
Q: „...Is the integrity of the invoice maintained when printted invoices or screen view (during the inspection, if requested by the Tax Authorities) has the same content but different graphic form than the supplier's computer system „
A: e-invoice that was sent and protected by the procedures of EDI or electronic signature, after printing in order to control the invoice, does not have to have the same form (graphical models), which applied the partner, it is essential that data from an invoice the buyer and seller were the same.
ECOD Operator
Our clients
Retail chains:
• FMCG : Auchan , Carrefour, JMD, Makro, Real, InterMarche
• DIY: Leroy Merlin, Praktiker
Suppliers of retail chains – producers
Distributors:
• Lekkerland, Mc Lane
Suppliers of retail chains
Oil & Gas:
• Lotos, Orlen, Statoil, Shell
ECOD Operator
BULGARIA• Since Jan 1st 2009 EDI is allowed as a way of interchanging invoices between partners.
• Compliance with the standards set by the Bulgarian legislation and the European Commission – audit from tax administration and independent consulting company (tax administration fear new technology);
Send/receive process was audited and approved by Bulgarian Main Tax Office (Piccadilly Retail Chain, October 2009)
• Four Retail Chains accept EDI Invoices from their supplier (Metro Cash&Carry, Piccadilly, Praktiker, BauMax); 2 more (CBA and Billa) are in preparation and planning to start receiving EDI Invoices by the end of 2010
ECOD Operator
BULGARIA
“Electronic Invoicing is without any doubts a way of improving the business processes which is welcomed by the National Tax Office. The implementation and taking the advantages of this modern service is of great importance for all business sheres”, Mr. Krasimir Stefanov, Chief Director of National Tax Office.
Picadilly Study Case • Project start in 2009• e-invoices through EDI• 900 suppliers• 1 000 000 invoices expected in 2010
ECOD Operator
BULGARIAAdvantages of e-invoice by Piccadilly • The automatic issue of the e-invoice on the basic of the actual delivery
guarantee trueness of data with no need to check and correction• EDI invoices do not need sign or paper copy• With EDI the e-invoices can be sent and received immediately• The sender follow the status online- if the e-invoice is accepted by the partner• Electronic archiving• Pccadilly communicate with supplier and franchise with second everything is
cover by EDI• Thanks to implementation of e-invoices companies can save up to 50% of their
costs for paper, printing, and delivering.
ECOD Operator
HUNGARY• First legal conditions created in 2004
• revision 2007 and decrees on e-invoicing and e-archiving
• Requirements for e-invoice: Using advanced electronic signature and a timestamp (according to the
Act on Electronic Signatures) Using an electronic data interchange (EDI) system
• Monthly summary of invoices delivered to Tax office Basic information aboyt invoices like , invoice number, invoice date, Total
gross amount etc. Summary is delivered in excel file
ECOD Operator
HUNGARYSolutions:EDI
Orders – ~ 400 companies connectedInvoices - ~ 40 companies connected
E-invoicingInvoices with no paper - ~ 40 companiesECOD Archive for data storage
Business monitoring – ECOD Tracking
AUCHAN Hungary
“Comarch made its best effort in order to provide a solution to the problems faced by Auchan Hungary. Today Auchan is very satisfied with the project. In the future our company plans to implement other documents which are based on EDI technology.”Rudolf Kirch, IT Director, Auchan Hungary
Numbers: 40 000 orders sent via ECOD per month6 000 invoices received via ECOD per month
E- invoices through EDI
ECOD Operator
NEXT COUNTRY statuses Russia
New law in 2010 e-signature is mandatory Technical requirements are still not clear We expect first projects at the beginning of 2011
Ukraine e-signature is mandatory Used rarely, only between companies and Tax office Habit of using paper and stamps First pilot projects with Comarch at the end of 2010 Roll out in 2011
ECOD Operator
NEXT COUNTRY statuses France Adaptation of ECOD Archive to local regulation / e-invoices
through EDI
Germany Auditing by tax consulting company, e-invoices through EDI
Czech Republic First e- invoices, invoice storage for 10 years
Romania Cooperation with Pricewaterhousecoopers
ECOD Operator
Vietnam e-invoice project • Support in regulation implementation ( cooperation with Tax department, auditing company)• Sharing experience from other country• Adjusting EDI application to new regulation ( invoice storage for 10 years, „0%”,”5%”,”10%”,”15%” of TAX rate)• Preparing specification for invoice • Test with retail and supplier• Modification and corrections• Production
ECOD Operator
Our Projects To improve the exchange of e-invoices and increase the benefits derived
there from EDI, Comarch developed additional functionality and modules:- notification of errors in sent invoices- tracking the transmission of documents – ECOD Tracker - modules to verify the correctness of the sent invoices - ECOD validator and ECOD Dubel
Additional modules for analyzing the data from sent documents, such as order realization (product from order in comparation with invoice) or product-specific sales analysis - ECOD Data Share
ECOD Operator
Thank [email protected]