E Invoice Vietnam

ECOD Operator

Comarch international experience with e-invoices

ECOD Operator

About Comarch

ECOD platform for e-invocing

ECOD Case studies

ECOD Operator

Comarch introduction• 16 years of experience and expertise branch

knowledge

• Offices in 15 countries on 4 continents,

• 3500 specialists that realize hundreds of big and medium projects

• Investment in research and development more than 10 millions euro each year

• Offer diversification – 5 sectors: Services, Telecommunication, Banking&Finance and Insurance, Public Administration and Small and Medium Enterprises (SME).

ECOD Operator

Comarch ECOD platform

11 000 ECOD Customers

100 mln documents processed yearly

15 countries (Poland, Germany, Hungary, Bulgaria, Romania, Serbia, Croatia, Portugal, Russia, Ukraine, Turkey, Vietnam, China)

Comarch ECOD Platform is a complex B2 B platform solution for Electronic Data Interchange

ECOD Operator

Others about ECOD Copatible with GS1

„ ECOD Archive is a module of the ECOD platform designed for e-document storage. ECOD Archive can store any type of documents indicated by the client, including e-invoices”

Comarch presented in GARTNER report

“Magic Quadrant for Integration Service Providers”

ECOD Operator

Comarch ECOD and e-invoicing Comarch ECOD support mass connection of

e-invoices in Poland, Hungary, Bulgaria

Countries during final preparations:France, Germany, Russia, Ukraine, Czech Republic,

Romania

Also electronic invoices in dedicated projects

ECOD Operator

The difference between electronic invoice and e-invoice

Electronic invoice E-invoice

Does not eliminate paper invoice Eliminate paper invoice

Dont need to contain all the required elements

Complies with the law (Ministry of finance)

Function : streamlines the process of settlement

Guarantee of data integrity and authenticity

Must be archived

ECOD Operator

ECOD Platform for e-invoices ECOD offers comprehensive and innvative solution

for exchanging e-invoices

- Secure transmission and storage of documents- Certainly of document delivery- EDI and e-signature- Improvements in the search for the key documents

ECOD Operator

ECOD platform, compliance with EU directive 2001/115/EC and local laws

„...the requirement for Member States' tax authorities to recognize the validity of e-invoices without any notification or authorization system, on condition that the authenticity of origin and integrity of data are guaranteed through the use of electronic signatures or Electronic Data Interchange (EDI)”

EU directive 2001/115/EC

ECOD OperatorExchanging e-invoices

Invoice sender

ECODVerification

Mapping Invoice receiver

EDI with ECOD Operator

Geneates invoice in internam system

Invoice is exported from the sender’s system and transferred to ECOD Platform via a secured transmission channel. AS2FTP/ VPN

Invoice is verified (according to structure and content)Additional calculation verifications can be developed.Mapping to the receiver’s format if required

Recive invoice and imported to the internam system

Invoice is transferred to receiver via a secured transmission channel. AS2FTP/ VPN

ECOD Operator

Secure communications channels • FTP/ VPN (File Transfer Protocol ) - built on a client-server architecture

- utilizes separate control and data connections between the client and server app. - VPN, encapsulating the data and keeping it private. - flags mechanism is used to ensure the safety of the transmission

• AS2 (Applicability Statement 2) - AS2 connections with digital certificates and encryption usage to improve the safety of the transmission- Files are sent as "attachments" in a specially coded SMIME message (an AS2 message) - AS2 messages are always sent using the HTTP or HTTPS protocol

Others: https, x.400, FTPS, IBM VAN,

ECOD Operator

ECOD Archive

Compliance with :EU directive 2001/115/EC„The information must be stored in a manner that guarantees, for the entire storage period:• the authenticity of the invoice's origin;• the integrity of the invoice's contents; and• the readability of the invoice”National Law: Poland, Hungary, Bulgaria

Gguarantees document storage for the period required by legislation, at the client's discretion. It also provides remote, configurable access for Revenue Offices.

ECOD Archive is a comprehensive system for searching, sorting, and grouping the stored documents according to defined criteria


Invoice sender Invoice receiver

ECOD ARCHIVE

EDI with electronic storage

Secure archiving e-invoices in format of sender in receiver (+ readable form)

The authenticity of origin and integrity

of data are guaranteed by EDI

provider

ECODVerification

Mapping

ECOD Operator

more about ECOD Archive

guarantee of authenticity and content integrality guaranteed full, prompt and continuous electronic access to the stored e-

invoices for fiscal authorities (on demand) readable invoice preview Security - the stored invoices cannot be accessed or modified from the ECOD

Archive user interface. only the customer’s administrator can define users and their access privileges to the data resources in the archive

Operation history- the application delivers a full history for all the operations performed on the document

ECOD Operator

ECOD Archive functionality

Documents search

ECOD Operator

ECOD Archive functionality Print outPDF

Readable form

ECOD Operator

ECOD Archive functionality Operation history

ECOD Operator

ECOD Archive package


Invoice sender Invoice receiver

ECOD ARCHIVE

EDI with electronic storage

Secure archiving e-invoices in format of sender in receiver (+ readable form)


of data are guaranteed by EDI

provider

ECODVerification

Mapping

The user can create remote, configurable access for Revenue Offices.

ECOD Operator

E- signature

Comarch ECOD Sign solution enabling to electronically sign documents (invoices). After signing the invoices, users may transmit them

either via e-mail or any other way preferred and defined by the receiver (e.g. saved and delivered on a DVD)

• Consistency with Local Law• Access to the tool is only possible for authorized persons• Operation history

ECOD Operator

E- signature ECOD Sign is fully integrated with ECOD Archive – all the signed documents can be

easily archived for the specified period and in compliance with specific local regulations.

One of the condition for users is to receive the digital certificate for the e-signature from the Certification Authority (qualified or advanced – depending on the specific country’s regulations)

ECOD Operator

E-signature functionality

Sign document

User sign documents with his certificate

ECOD Operator

Select certificate

ECOD Operator

Signed invoice we can send- Directly to ECOD Archive of received- E-mail, CD

User can preview, check operation history and download signed pdf

ECOD Operator

Signature in ECOD Archive can be verified by Adobe Reader

Document has not been modified since this signature was appliedSignature date/time are from the clock on the signer's compute


Invoice sender

Archivization and verification of e-signature in ECOD ArchiveECOD SIGANTURE

E-signature with electronic storage


of data are guaranteed by

electronic signature

ECOD ARCHIVE

Invoice receiver 1

Signing and archiving e-invoices

Sending e-invoice directly to ECOD Archive

of the receiver

Invoice receiver 2

Archivization and verification of e-signature by receiver solution

Sending e-invoice viae-mail/CD etc.

ECOD Operator

COMPLEX SOLUTION FOR E - INVOICE


Invoice sender

EDI/ ECOD Archive/ECOD sign

ECOD SIGANTURE

ECOD ARCHIVE

Invoice receiver 1

EDI e-invoices

Signing and archiving invoicesEDI and with e-signature

Invoice receiver 2

ECODVerification

Mapping

e-invoices e-signature

EDI e-invoices

ECOD Operator

Complex solution- How simple it is !• You can send us all invoices and data for invoices in one structured format

• You just give us info regarding which partners e-invoices should be send as EDI

and with an e-signature

• We manage your partners

• For e-signature we present you PDFs and you just sign it (or we can even do it on

your behalf) and then just send it with one click

• For EDI invoices we do the mapping and send it to partners in the defined

communication types

• All your e-invoices are stored in one place

ECOD Operator

Case Study

ECOD Operator

POLAND

Legal regulation

The Regulation of the Ministry of Finance:• Was published 14.07.2005• Defines requirements for e-invoicing for:

– EDI transfer of invoices– Invoices with the electronic signature

• Is based on EU regulations and fulfills EU requirements• Defines principles concerning :

– authenticity and integrity of e-invoices– archiving of e-invoices

ECOD Operator

POLAND

- Assurance of the integrity of the content and the authenticity of the origin done by

• EDI provider (ECOD Operator + ECOD Archive)• e-signature (ECOD signatue + ECOD Archive)- Duplicate and correct invoice must be send in the same electronic way, in

case of technical problem is possible to make a papernote on correct inv. or duplicate inv. that document correspond to electronic form

- Assurance for security of transfer and storage of e-invoices for 6 years

Requirements for e-invoice

ECOD offers a comprehensive solution for transmission of e-invoicing and archiving in accordance with the Regulation of the Ministry of Finance (No.

1119 of 14.07.2005) and the EU-Directive

ECOD Operator

POLAND

E-invoice statistics in Poland

E-invoice – EDI by ECOD since 2005:• Based on GS1/ECR standards• Implemented in ~ 2 000 companies• Monthly transfer ~ 400 000 invoices/month• Stored in Comarch solutions – ECOD Archive

E-invoice – electronic signature by ECOD since July 2010:• Implemented for 3 companies with its ~ 200 distributors• Prepared as PDF file in ECOD solution – ECOD Signature

ECOD Operator

Questions to Tax Office from Carrefour Poland

Q: "... is declaration from EDI provider, sufficient that his technology guarantee the authenticity and integrity of the content of the invoices sent through EDI ?„

A: „The EDI service provider should ensure in the agreement between him and the company that his service meets the legal standards of EDI communication, such guarantee of the provider is sufficient”

ECOD Operator

Questions to Tax Office from Carrefour Poland

Q: „... If the exchange of invoices (...) goes through EDI that guarantee the authenticity of the origin and integrity of their content, is it possible to dispense printing and possesing paper invoices

A: „Invoices may be issued, transferred and stored in electronic form without printing on paper, if other conditions are met under the law”

Q: „...Is the integrity of the invoice maintained when printted invoices or screen view (during the inspection, if requested by the Tax Authorities) has the same content but different graphic form than the supplier's computer system „

A: e-invoice that was sent and protected by the procedures of EDI or electronic signature, after printing in order to control the invoice, does not have to have the same form (graphical models), which applied the partner, it is essential that data from an invoice the buyer and seller were the same.

ECOD Operator

Our clients

Retail chains:

• FMCG : Auchan , Carrefour, JMD, Makro, Real, InterMarche

• DIY: Leroy Merlin, Praktiker

Suppliers of retail chains – producers

Distributors:

• Lekkerland, Mc Lane

Suppliers of retail chains

Oil & Gas:

• Lotos, Orlen, Statoil, Shell

ECOD Operator

BULGARIA• Since Jan 1st 2009 EDI is allowed as a way of interchanging invoices between partners.

• Compliance with the standards set by the Bulgarian legislation and the European Commission – audit from tax administration and independent consulting company (tax administration fear new technology);

Send/receive process was audited and approved by Bulgarian Main Tax Office (Piccadilly Retail Chain, October 2009)

• Four Retail Chains accept EDI Invoices from their supplier (Metro Cash&Carry, Piccadilly, Praktiker, BauMax); 2 more (CBA and Billa) are in preparation and planning to start receiving EDI Invoices by the end of 2010

ECOD Operator

BULGARIA

“Electronic Invoicing is without any doubts a way of improving the business processes which is welcomed by the National Tax Office. The implementation and taking the advantages of this modern service is of great importance for all business sheres”, Mr. Krasimir Stefanov, Chief Director of National Tax Office.

Picadilly Study Case • Project start in 2009• e-invoices through EDI• 900 suppliers• 1 000 000 invoices expected in 2010

ECOD Operator

BULGARIAAdvantages of e-invoice by Piccadilly • The automatic issue of the e-invoice on the basic of the actual delivery

guarantee trueness of data with no need to check and correction• EDI invoices do not need sign or paper copy• With EDI the e-invoices can be sent and received immediately• The sender follow the status online- if the e-invoice is accepted by the partner• Electronic archiving• Pccadilly communicate with supplier and franchise with second everything is

cover by EDI• Thanks to implementation of e-invoices companies can save up to 50% of their

costs for paper, printing, and delivering.

ECOD Operator

HUNGARY• First legal conditions created in 2004

• revision 2007 and decrees on e-invoicing and e-archiving

• Requirements for e-invoice: Using advanced electronic signature and a timestamp (according to the

Act on Electronic Signatures) Using an electronic data interchange (EDI) system

• Monthly summary of invoices delivered to Tax office Basic information aboyt invoices like , invoice number, invoice date, Total

gross amount etc. Summary is delivered in excel file

ECOD Operator

HUNGARYSolutions:EDI

Orders – ~ 400 companies connectedInvoices - ~ 40 companies connected

E-invoicingInvoices with no paper - ~ 40 companiesECOD Archive for data storage

Business monitoring – ECOD Tracking

AUCHAN Hungary

“Comarch made its best effort in order to provide a solution to the problems faced by Auchan Hungary. Today Auchan is very satisfied with the project. In the future our company plans to implement other documents which are based on EDI technology.”Rudolf Kirch, IT Director, Auchan Hungary

Numbers: 40 000 orders sent via ECOD per month6 000 invoices received via ECOD per month

E- invoices through EDI

ECOD Operator

NEXT COUNTRY statuses Russia

New law in 2010 e-signature is mandatory Technical requirements are still not clear We expect first projects at the beginning of 2011

Ukraine e-signature is mandatory Used rarely, only between companies and Tax office Habit of using paper and stamps First pilot projects with Comarch at the end of 2010 Roll out in 2011

ECOD Operator

NEXT COUNTRY statuses France Adaptation of ECOD Archive to local regulation / e-invoices

through EDI

Germany Auditing by tax consulting company, e-invoices through EDI

Czech Republic First e- invoices, invoice storage for 10 years

Romania Cooperation with Pricewaterhousecoopers

ECOD Operator

Vietnam e-invoice project • Support in regulation implementation ( cooperation with Tax department, auditing company)• Sharing experience from other country• Adjusting EDI application to new regulation ( invoice storage for 10 years, „0%”,”5%”,”10%”,”15%” of TAX rate)• Preparing specification for invoice • Test with retail and supplier• Modification and corrections• Production

ECOD Operator

Our Projects To improve the exchange of e-invoices and increase the benefits derived

there from EDI, Comarch developed additional functionality and modules:- notification of errors in sent invoices- tracking the transmission of documents – ECOD Tracker - modules to verify the correctness of the sent invoices - ECOD validator and ECOD Dubel

Additional modules for analyzing the data from sent documents, such as order realization (product from order in comparation with invoice) or product-specific sales analysis - ECOD Data Share

ECOD Operator

Thank [email protected]