E Invoice Vietnam

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E-invoice castudies and how to process e-invoice in Vietnam

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<ul><li> 1. Comarchinternational experience with e-invoices</li></ul><p> 2. About Comarch ECOD platform for e-invocingECOD Case studies 3. Comarch introduction </p> <ul><li>16years of experienceandexpertise branch knowledge</li></ul><ul><li>Offices in15countrieson 4continents , </li></ul><ul><li>3500specialiststhat realize hundreds of big and medium projects </li></ul><ul><li>Investment in research and development more than10millionseuroeach year </li></ul><ul><li>Offer diversification5sectors :Services ,Telecommunication ,Banking&amp;Finance and Insurance ,Public Administration and Small and Medium Enterprises( SME ). </li></ul><p> 4. Comarch ECOD platform </p> <ul><li>11000ECOD Customers</li></ul><ul><li>100 mlndocuments processed yearly</li></ul><ul><li>15 countries( Poland, Germany, Hungary, Bulgaria, Romania, Serbia, Croatia, Portugal, Russia, Ukraine, Turkey , Vietnam, China ) </li></ul><p>Comarch ECODPlatform is a complex B2 B platform solution forElectronic Data Interchange 5. Others about ECODCopatible with GS1 ECOD Archive is a module of the ECOD platform designed for e-document storage. ECOD Archive can store any type of documents indicated by the client,including e-invoices Comarch presented inGARTNER report Magic Quadrant for Integration Service Providers 6. Comarch ECOD and e-invoicingComarch ECOD support mass connection ofe-invoices inPoland, Hungary, BulgariaCountries during final preparations: France, Germany, Russia, Ukraine, Czech Republic, Romania Also electronic invoices in dedicated projects 7. The difference between electronic invoice and e-invoiceElectronic invoiceE-invoiceDoes not eliminate paper invoiceEliminate paper invoiceDont need to contain all the required elementsComplies with the law(Ministry of finance) Function : streamlines the process of settlement Guarantee of data integrity and authenticity Must be archived 8. ECOD Platform for e-invoices</p> <ul><li>ECOD offers comprehensive and innvative solution for exchanging e-invoices</li></ul><ul><li>Secure transmission and storage of documents </li></ul><ul><li>Certainly of document delivery </li></ul><ul><li>EDI and e-signature </li></ul><ul><li>Improvements in the search for the key documents</li></ul><p> 9. ECOD platform,compliance with EU directive 2001/115/ECand local laws ... the requirement for Member States' tax authorities to recognize thevalidity ofe- invoiceswithout any notification or authorization system, on condition that the authenticity of origin and integrity of data are guaranteed through the use of electronic signatures or Electronic Data Interchange (EDI) EU directive 2001/115/EC 10. Exchanging e-invoicesInvoice senderInvoice receiver EDI with ECOD Operator Geneates invoice in internam system Invoiceis exported from the senders system and transferred to ECOD Platform via a secured transmission channel.AS2 FTP/ VPN Invoiceis verified (according to structure and content) Additional calculation verifications can be developed. Mapp ingto the receivers format if required Reciveinvoiceand imported to the internam system Invoiceis transferred toreceivervia a secured transmission channel.AS2 FTP/ VPN ECOD Verification Mapping 11. Secure communications channels</p> <ul><li>FTP/ VPN( File Transfer Protocol) </li></ul><ul><li>-built on a client-server architecture</li></ul><ul><li>-utilizes separate control and data connections between the client and server app . </li></ul><ul><li>-VPN ,encapsulating the data and keeping it private.</li></ul><ul><li>-flags mechanism is used to ensure the safety of the transmission</li></ul><ul><li>AS2( Applicability Statement2)</li></ul><ul><li>-AS2 connections with digital certificates and encryption usage to improve the safety of the transmission </li></ul><ul><li>-Files are sent as "attachments" in a specially coded SMIME message (an AS2 message) </li></ul><ul><li>-AS2 messages are always sent using the HTTP or HTTPS protocol</li></ul><ul><li>Others:https, x.400, FTPS, IBM VAN,</li></ul><p> 12. ECOD Archive</p> <ul><li>Compliance with : </li></ul><ul><li>EU directive 2001/115/EC </li></ul><ul><li> The information must be stored in a manner that guarantees, for the entire storage period: </li></ul><ul><li>the authenticity of the invoice's origin; </li></ul><ul><li>the integrity of the invoice's contents; and </li></ul><ul><li>the readability of the invoice </li></ul><ul><li>National Law: Poland, Hungary, Bulgaria</li></ul><ul><li>G guarantees document storage for the period required by legislation, at the client's discretion. It also provides remote, configurable access for Revenue Offices. </li></ul><p>ECOD Archive is a comprehensive system for searching, sorting, and grouping the stored documents according to defined criteria 13. Exchanging e-invoicesInvoice senderInvoice receiver ECOD ARCHIVEEDI with electronic storageSecure archiving e-invoices in format of sender in receiver (+ readable form)The authenticity of origin and integrity of data are guaranteed by EDI provider ECOD Verification Mapping 14. more about ECOD Archive</p> <ul><li>guarantee of authenticity and content integrality </li></ul><ul><li>guaranteed full, prompt and continuous electronic access to the stored e-invoices for fiscal authorities (on demand) </li></ul><ul><li>readable invoice preview </li></ul><ul><li>Security - the stored invoices cannot be accessed or modified from the ECOD Archive user interface .only the customers administrator can define users and their access privileges to the data resources in the archive </li></ul><ul><li>Operation history- the application delivers a full history for all the operations performed on the document </li></ul><p> 15. ECOD Archive functionalityDocuments search 16. ECOD Archive functionalityPrint out PDF Readable form 17. ECOD Archive functionalityOperation history 18. ECOD Archive package 19. Exchanging e-invoicesInvoice senderInvoice receiver ECOD ARCHIVEEDI with electronic storageSecure archiving e-invoices in format of sender in receiver (+ readable form)The authenticity of origin and integrity of data are guaranteed by EDI provider The user can createremote, configurable access for Revenue Offices . ECOD Verification Mapping 20. E- signature</p> <ul><li>Comarch ECOD Sign solution enabling to electronically sign documents (invoices). After signing the invoices, users may transmit them either via e-mail or any other way preferred and defined by the receiver (e.g. saved and deliveredon a DVD) </li></ul><ul><li>Consistency with Local Law </li></ul><ul><li>A ccess to the tool is only possible for authorized persons </li></ul><ul><li>Operation history </li></ul><p> 21. E- signature</p> <ul><li>ECOD Sign is fully integrated with ECOD Archive all the signed documents can be easily archived for the specified period and in compliance with specific local regulations . </li></ul><p>One of the condition for users is toreceive the digital certificate for the e-signature from the Certification Authority (qualified or advanced depending on the specific countrys regulations) 22. E-signature functionalitySign document User sign documents with his certificate 23. Select certificate 24. </p> <ul><li>Signed invoice we can send </li></ul><ul><li>Directly to ECOD Archive of received </li></ul><ul><li>E-mail, CD </li></ul><p>User can preview, check operation history and download signed pdf 25. Signature in ECOD Archive can beverified by Adobe ReaderDocument has not been modified since this signature was applied Signature date/time are from the clock on the signer's compute 26. Exchanging e-invoicesInvoice senderArchivization and verification of e-signature in ECOD Archive ECOD SIGANTUREE-signature with electronic storageThe authenticity of origin and integrity of data are guaranteed by electronic signature ECOD ARCHIVE Invoice receiver 1 Signing and archiving e-invoices Sending e-invoice directly to ECOD Archive of the receiverInvoice receiver 2 Archivization and verification of e-signature by receiver solution Sending e-invoice via e-mail/CD etc. 27. COMPLEX SOLUTION FOR E - INVOICE 28. Exchanging e-invoicesInvoice senderEDI/ ECOD Archive/ECOD sign Invoice receiver 1 EDI e-invoices Signing and archiving invoices EDI and with e-signature Invoice receiver 2 e-invoices e-signature EDI e-invoices ECOD SIGANTUREECOD ARCHIVE ECOD Verification Mapping 29. Complex solution- How simple it is ! </p> <ul><li>You can send us all invoices and data for invoices inone structured format </li></ul><ul><li>You just give us info regarding which partners e-invoices should be send as EDI and with an e-signature </li></ul><ul><li>We manage your partners </li></ul><ul><li>For e-signature we present you PDFs and you just sign it (or we can even do it on your behalf) and then just send it with one click </li></ul><ul><li>For EDI invoices we do the mapping and send it to partners in thedefined communication types </li></ul><ul><li>All your e-invoices are stored in one place </li></ul><p> 30. Case Study 31. POLAND Legal regulation The Regulation of the Ministry of Finance: Was published 14.07.2005 Defines requirements for e-invoicing for: EDI transfer of invoices Invoices with the electronic signature Is based on EU regulations and fulfills EU requirements Defines principles concerning : authenticity and integrity of e-invoices archiving of e-invoices 32. POLAND </p> <ul><li>-Assurance of the integrity of the content and the authenticity of the origin done by </li></ul><ul><li>EDI provider (ECOD Operator + ECOD Archive) </li></ul><ul><li>e-signature (ECOD signatue + ECOD Archive) </li></ul><ul><li>- Duplicate and correct invoice must be send in the same electronic way, in case of technical problem is possible to make a papernote on correct inv. or duplicate inv. that document correspond to electronic form</li></ul><ul><li>- Assurance forsecurity of transfer and storageof e-invoices for 6 years </li></ul><p>Requirements for e-invoiceECOD offers a comprehensivesolution fortransmission of e-invoicing and archiving in accordance with the Regulation of the Ministry of Finance (No. 1119 of 14.07.2005) and the EU-Directive 33. POLAND E-invoice statistics in Poland E-invoice EDI by ECOD since 2005: Based on GS1/ECR standards Implemented in ~2 000companies Monthly transfer ~400 000invoices/month Stored in Comarch solutions ECOD Archive E-invoice electronic signature by ECOD since July 2010: Implemented for 3 companies with its ~ 200 distributors Prepared as PDF file in ECOD solution ECOD Signature 34. Questions to Tax Office fromCarrefour PolandQ: "... is declaration from EDI provider ,sufficientthat his technology guarantee the authenticity a n d integrity of the contentof the invoices sent throughEDI ? A: The EDI service provider should ensureinthe agreement between him and thecompanythathisservice meets the legal standards of EDIcommunication , such guaranteeof theprovider is sufficient 35. Questions to Tax Office fromCarrefour Poland</p> <ul><li>Q: ...I fthe exchange of invoices(...) goesthrough EDIthatguarantee the authenticity of the origin and integrity of their content,is it possible to dispense printing and possesing paper invoices </li></ul><ul><li>A: Invoices may be issued, transferred and stored in electronic form without printing on paper, if other conditions are met under the law </li></ul><ul><li>Q: ... Is the integrity of theinvoicemaintained when print tedinvoicesorscreenview(during the inspection, if requested by the Tax Authorities)hasthe same content but different graphic form than the supplier's computer system </li></ul><ul><li>A:e-invoice that was sentandprotected by the procedures of EDI or electronic signature, after printing in order to control the invoice ,does not haveto havethe same form (graphical models), which applied thepartner , it is essential that data from an invoice the buyer and seller were the same. </li></ul><p> 36. Our clientsRetail chains: FMCG : Auchan, Carrefour, JMD, Makro, Real, InterMarcheDIY: Leroy Merlin, Praktiker Suppliers of retail chains producers Distributors: Lekkerland, Mc Lane Suppliers of retail chains Oil &amp; Gas: Lotos, Orlen, Statoil, Shell 37. BULGARIA </p> <ul><li>Since Jan 1 st2009 EDI is allowed as a way of interchanging invoices between partners.</li></ul><ul><li>Compliance with the standards set by the Bulgarian legislation and the European Commission audit from tax administration and independent consulting company (tax administration fear new technology); </li></ul><ul><li>S end/receive process was audited and approved by Bulgarian Main Tax Office (Piccadilly Retail Chain, October 2009 ) </li></ul><ul><li>Four Retail Chains accept EDI Invoices from their supplier (Metro Cash&amp;Carry, Piccadilly, Praktiker,B auMax); 2 more (CBA and Billa) are in preparation and planning to start receiving EDI Invoices by the end of 2010 </li></ul><p> 38. BULGARIA Electronic Invoicingis without any doubts a way of improving the business processes which is welcomed by the National Tax Office .The implementation and taking the advantages of this modern service is of great importance for all business sheres ,Mr.Krasimir Stefanov, Chief Director of National Tax Office . </p> <ul><li>Picadilly Study Case </li></ul><ul><li>Project start in 2009 </li></ul><ul><li>e-invoices through EDI </li></ul><ul><li>900suppliers </li></ul><ul><li>1 000 000invoices expected in 2010 </li></ul><p> 39. BULGARIA </p> <ul><li>Advantages of e-invoiceby Piccadilly</li></ul><ul><li>The automatic issue of the e-invoice on the basic of the actual delivery guarantee trueness of data with no need to check and correction </li></ul><ul><li>EDI invoices do not need sign or paper copy </li></ul><ul><li>With EDI the e-invoices can be sent and received immediately </li></ul><ul><li>The sender follow the status online- if the e-invoice is accepted by the partner </li></ul><ul><li>Electronic archiving </li></ul><ul><li>Pc c adilly communicate with supplier and franchise with second everything is cover by EDI </li></ul><ul><li>Thanks to implementation of e-invoices companies can save up to50%of their costs for paper, printing, and delivering. </li></ul><p> 40. HUNGARY </p> <ul><li>First legal conditions created in 2004 </li></ul><ul><li>revision2007 anddecrees on e-invoicing and e-archiving</li></ul><ul><li>Requirements for e-invoice:</li></ul><ul><li>Usingadvanced electronic signature and a timestamp (according tothe Act on Electronic Signatures)</li></ul><ul><li>U sing an electronic data interchange (EDI) system</li></ul><ul><li>Monthly summary of invoices delivered to Tax office</li></ul><ul><li>Basic information aboyt invoices like , invoice number, invoice date, Total gross amount etc. Summary is delivered in excel file</li></ul><p> 41. HUNGARY </p> <ul><li>Solutions: </li></ul><ul><li>EDI </li></ul><ul><li><ul><li>Orders ~ 400 companies connected </li></ul></li></ul><ul><li><ul><li>Invoices -~ 40 companies connected </li></ul></li></ul><ul><li>E-invoicing </li></ul><ul><li><ul><li>Invoices with no paper - ~ 40 companies </li></ul></li></ul><ul><li><ul><li>ECOD Archive for data storage </li></ul></li></ul><ul><li>Business monitoring ECOD Tracking </li></ul><p>Numbers: 40 000 orders sent via ECOD per month 6 000 invoices received via ECOD per month E- invoices through EDI AUCHANHungary Comarch made its best effort in order to provide a solution to the problems faced by Auchan Hungary. TodayAuchan is very satisfiedwith the project. In the future our company plans to implement other documents which are based on EDI technology. Rudolf Kirch, IT Director, Auchan Hungary 42. NEXT COUNTRY statuses</p> <ul><li>Russia</li></ul><ul><li>New law in 2010 </li></ul><ul><li>e-signature is mandatory </li></ul><ul><li>Technical requirements are still not clear </li></ul><ul><li>We expect first projects at the beginning of 2011 </li></ul><ul><li>Ukraine </li></ul><ul><li>e-signature is mandatory </li></ul><ul><li>Used rarely, only between companies and Tax office </li></ul><ul><li>Habit of using paper and stamps </li></ul><ul><li>First pilot projectswith Comarch atthe end of 2010 </li></ul><ul><li>Roll out in 2011 </li></ul><p> 43. NEXT COUNTRY statuses</p> <ul><li>France Adaptation of ECOD Archive to local regulation / e-invoices through EDI </li></ul><ul><li>GermanyAuditing by tax consulting company,e-invoices through EDI </li></ul><ul><li>Czech RepublicFirst e- invoices, invoice storage for 10 years </li></ul><ul><li>Romania Cooperation with Pricewaterhousecoopers </li></ul><p> 44. Vietnam</p> <ul><li>e-invoice project</li></ul><ul><li>Support in regulation implementation </li></ul><ul><li>( cooperation with Tax department, auditing company) </li></ul><ul><li>Sharing experience from other country </li></ul><ul><li>Adjusting EDI application to new regulation</li></ul><ul><li>( invoice storage for 10 years, 0%,5%,10%,15% of TAX rate) </li></ul><ul><li>Preparing specification for invoice</li></ul><ul><li>Test with retail and supplier </li></ul><ul><li>Modification and corrections </li></ul><ul><li>Production</li></ul><p> 45. Our Projects</p> <ul><li>To...</li></ul>