DRC RevisioningSome Ideas
Bo Wandschneider
University of Guelph
CAPDU – Kingston
April 14, 2005
DRC Revisioning - CAPDU 2005
Objective
Bring the visioning down to a local levelUse an example from the University of
Guelph What are we doing in terms of setting direction
locally Something to think about at your own institution Does this fit with wider – ‘national’ goals?
Something for us to reflect on
DRC Revisioning - CAPDU 2005
DRC Revisioning - why
Time was right to step back, look at what we were doing and refocus New CIO implied new relationships and new
opportunities The world around us had changed Technology had changed Client expectations had changed
DRC Revisioning - CAPDU 2005
DRC Revisioning - why
Staff resources and skills had changed Good work was being done but we weren’t
facilitating innovation as well as we could be We were developing silos around GIS and
DATA instead of integrating services Staff asked for a clear direction Needed improved governance model
DRC Revisioning - CAPDU 2005
DRC - Context
Data Resource Centre at UoG it is the Guelph partner with TDR (UW, WLU and UG)
In existence since 1997 would not have happened if not for our colleagues in
CAPDU, DLI, ICPSR and IASSIST we leverage our relationships with you to help promote
our existence we talk about partnerships and collaboration outside as
much as partnerships inside
DRC Revisioning - CAPDU 2005
DRC - Context
Partnership between Library and CCS Senior management is STRONGLY committed
to the DRC
Staff with varying skillsAll have other rollsMatrix management
DRC Revisioning - CAPDU 2005
DRC Revisioning – Draft report
Target is to:
generate discussion generate new ideas set some new goals set a clear path towards those goals
DRC Revisioning - CAPDU 2005
DRC Revisioning – what have we done
We prepared a draft revisioning documentDiscussed the highlights with all staff
involved in GIS, Data and Gov DocsDiscussed with Associate Chief Librarian,
CLC and RSRM needed to integrate with Reference Services
Review
DRC Revisioning - CAPDU 2005
DRC Revisioning – what have we done
Established an ‘interim’ Steering Group Associate Chief Librarian ITS Associate Director CCS ISS Manager of Academic Liaison Librarians
Made revisions based on feedback and then interviewed staff individually asked for input on Governance and other items what worked what didn’t work Our staff are extremely dedicated to the service VERY useful feedback
DRC Revisioning - CAPDU 2005
DRC Revisioning - Draft report
Mandate VisionService/PartnersPrioritiesSuggested TasksGovernance
DRC Revisioning - CAPDU 2005
Original Mandate
The DRC will perform the functions around the identification and dissemination of machine readable data
DRC Revisioning - CAPDU 2005
Mandate - Clarification
We wanted to keep it simple but felt we needed to clarify this
The following items enhance our understanding of the mandate
DRC Revisioning - CAPDU 2005
Mandate - Clarifications
Machine readable data now includes not only spatially referenced information but geospatially referenced information.
The role of education should be more fully integrated with the dissemination component of the mandate. This will most likely involve enhanced collaboration with the Library, Learning Commons, and TSS.
DRC Revisioning - CAPDU 2005
Mandate - Clarifications
The DRC should develop a more formal approach to developing tools and services that will allow for easier integration with existing library reference services
The DRC should enhance its participation in national and international initiatives and continue to have the University of Guelph significantly contribute to these initiatives.
DRC Revisioning - CAPDU 2005
Mandate - Clarifications
The DRC should consider the introduction of an archiving role, closely linked to e-scholarship.
A more formal commitment to participation in grant applications. The DRC could also lead some of these applications, and need not wait for others to start them.
DRC Revisioning - CAPDU 2005
Vision - Overview
The document contains an extensive list of vision statements.
They will be used to guide the team in developing and prioritizing projects.
There are subtle differences between various visions
They are designed to maintain flexibility.
DRC Revisioning - CAPDU 2005
Visions
The DRC acts as a central repository for all types of data available on campus and provides support at all levels for the use of data in the process of teaching, learning and research at the University of Guelph.
The staff of the DRC work in a collaborative environment to create and provide innovative and value added services, and to seek out new users, data, and delivery methods on an ongoing basis.
DRC Revisioning - CAPDU 2005
Visions
The DRC strives to collect and provide access to data, and to develop value-added services.
The DRC will supply user support for this data through an easily accessible and staffed location, and create and provide user education in support of numeracy.
The DRC provides access to a variety of electronic data including statistical data, geospatial data, and related software and hardware.
DRC Revisioning - CAPDU 2005
Visions
The DRC works collaboratively to leverage relationships with its TDR partners
The DRC is committed to participate in national and international initiatives and works to have the University of Guelph significantly contribute to these initiatives.
Staff actively participate and contribute to organizations such as the OCUL Map and Data groups, CAPDU, ACMLA, IASSIST and DLI.
DRC Revisioning - CAPDU 2005
Visions
The DRC strives to develop innovative means of providing access to data.
The DRC strives to bring data to new and emerging user groups and to communicate the utility and availability of these resources to the entire campus community.
The staff of the DRC also actively seeks out new value-added services related to the delivery of data developed elsewhere or offered commercially.
DRC Revisioning - CAPDU 2005
Visions
The DRC is a collaborative effort of the Library and Computing and Communications Services, and relies on the skills and efforts of the combined staff and resources to remain innovative and responsive to the needs of the campus community.
The DRC actively seeks out mutually beneficial collaborations to aid in the acquisition and delivery of data.
DRC Revisioning - CAPDU 2005
Visions
The role of education will be more fully integrated with the services of the DRC and efforts will be made to work with other groups on campus to introduce a statistical literacy program (numeracy) and integrate that with DRC services.
The DRC will be a place where experienced staff will be able to engage with faculty in the grant application process.
Expertise in data use and geospatial analysis and statistics will allow for consultation on projects at all levels
DRC Revisioning - CAPDU 2005
Visions
Hardware and software resources should be leveraged Collaborative ventures
A need to further integrate with library reference services remove barriers and raise profile Fully integrate statistical and GIS computing
support
DRC Revisioning - CAPDU 2005
Service and Partners
There is no single entry point to the data service.
Online data service should maximizes the ability of the user to be self-sufficient and to perform previously complicated operations with as little intervention as possible.
Clients will still require assistance with the introduction to statistical analysis, geospatial analysis and assistance with finding appropriate data or tools, or advanced use of data and its interpretation.
DRC Revisioning - CAPDU 2005
Internal Partners
Library Information ServicesGovernment Publications ReferenceCCS Statistical Computing SupportGIS SupportLearning and Writing Services (Learning
Commons)Teaching Support Services
DRC Revisioning - CAPDU 2005
Governance
Steering Committee Provide clear guidance in setting long term planning. Assure the smooth functioning of the services. Review the establishment and completion of projects and act as guiding
group. Ensure the appropriate resources are available.
DRC Services Team A forum for sharing of ideas, issues and opportunities. Developing training programs for OMG members. Developing a strong team approach to the service. Develop a plan to ensure that the priorities are met. Developing and implementing plans that address the broad vision laid
out in this document and specifically working with the suggested tasks. Clearly outlining to the Steering Committee timelines and resource
requirements in order to assist with long term strategic planning.
DRC Revisioning - CAPDU 2005
Priorities
UG’s top three priorities – no special order
Migration to DDI standard Numeracy Enhanced GIS services
That’s all
DRC Revisioning - CAPDU 2005
Suggested Tasks
Data Acquisition formalize
Service Hours Firm commitment
Metadata Stronger commitment to DDI, CANDDI Geospatial
National and International involvement formalize
Statistical Computing Support Integrate with DRC
DRC Revisioning - CAPDU 2005
Suggested Tasks
RDC More linkage sattelite
Consortium ArrangementsIntegration with existing Service points
Make access mainstreamArchive
Link to e-scholarship History data can be starting point
DRC Revisioning - CAPDU 2005
Suggested Tasks
Working with Grant Applications Committed resources Leverage grant dollars Think collaboratively
Complimenting Staff co-ops GRA’s