DRC Revisioning Some Ideas

DRC RevisioningSome Ideas

Bo Wandschneider

University of Guelph

CAPDU – Kingston

April 14, 2005

DRC Revisioning - CAPDU 2005

Objective

Bring the visioning down to a local levelUse an example from the University of

Guelph What are we doing in terms of setting direction

locally Something to think about at your own institution Does this fit with wider – ‘national’ goals?

Something for us to reflect on


DRC Revisioning - why

Time was right to step back, look at what we were doing and refocus New CIO implied new relationships and new

opportunities The world around us had changed Technology had changed Client expectations had changed


DRC Revisioning - why

Staff resources and skills had changed Good work was being done but we weren’t

facilitating innovation as well as we could be We were developing silos around GIS and

DATA instead of integrating services Staff asked for a clear direction Needed improved governance model


DRC - Context

Data Resource Centre at UoG it is the Guelph partner with TDR (UW, WLU and UG)

In existence since 1997 would not have happened if not for our colleagues in

CAPDU, DLI, ICPSR and IASSIST we leverage our relationships with you to help promote

our existence we talk about partnerships and collaboration outside as

much as partnerships inside


DRC - Context

Partnership between Library and CCS Senior management is STRONGLY committed

to the DRC

Staff with varying skillsAll have other rollsMatrix management


DRC Revisioning – Draft report

Target is to:

generate discussion generate new ideas set some new goals set a clear path towards those goals


DRC Revisioning – what have we done

We prepared a draft revisioning documentDiscussed the highlights with all staff

involved in GIS, Data and Gov DocsDiscussed with Associate Chief Librarian,

CLC and RSRM needed to integrate with Reference Services

Review


DRC Revisioning – what have we done

Established an ‘interim’ Steering Group Associate Chief Librarian ITS Associate Director CCS ISS Manager of Academic Liaison Librarians

Made revisions based on feedback and then interviewed staff individually asked for input on Governance and other items what worked what didn’t work Our staff are extremely dedicated to the service VERY useful feedback


DRC Revisioning - Draft report

Mandate VisionService/PartnersPrioritiesSuggested TasksGovernance


Original Mandate

The DRC will perform the functions around the identification and dissemination of machine readable data


Mandate - Clarification

We wanted to keep it simple but felt we needed to clarify this

The following items enhance our understanding of the mandate


Mandate - Clarifications

Machine readable data now includes not only spatially referenced information but geospatially referenced information.

The role of education should be more fully integrated with the dissemination component of the mandate. This will most likely involve enhanced collaboration with the Library, Learning Commons, and TSS.



The DRC should develop a more formal approach to developing tools and services that will allow for easier integration with existing library reference services

The DRC should enhance its participation in national and international initiatives and continue to have the University of Guelph significantly contribute to these initiatives.



The DRC should consider the introduction of an archiving role, closely linked to e-scholarship.

A more formal commitment to participation in grant applications. The DRC could also lead some of these applications, and need not wait for others to start them.


Vision - Overview

The document contains an extensive list of vision statements.

They will be used to guide the team in developing and prioritizing projects.

There are subtle differences between various visions

They are designed to maintain flexibility.


Visions

The DRC acts as a central repository for all types of data available on campus and provides support at all levels for the use of data in the process of teaching, learning and research at the University of Guelph.

The staff of the DRC work in a collaborative environment to create and provide innovative and value added services, and to seek out new users, data, and delivery methods on an ongoing basis.


Visions

The DRC strives to collect and provide access to data, and to develop value-added services.

The DRC will supply user support for this data through an easily accessible and staffed location, and create and provide user education in support of numeracy.

The DRC provides access to a variety of electronic data including statistical data, geospatial data, and related software and hardware.


Visions

The DRC works collaboratively to leverage relationships with its TDR partners

The DRC is committed to participate in national and international initiatives and works to have the University of Guelph significantly contribute to these initiatives.

Staff actively participate and contribute to organizations such as the OCUL Map and Data groups, CAPDU, ACMLA, IASSIST and DLI.


Visions

The DRC strives to develop innovative means of providing access to data.

The DRC strives to bring data to new and emerging user groups and to communicate the utility and availability of these resources to the entire campus community.

The staff of the DRC also actively seeks out new value-added services related to the delivery of data developed elsewhere or offered commercially.


Visions

The DRC is a collaborative effort of the Library and Computing and Communications Services, and relies on the skills and efforts of the combined staff and resources to remain innovative and responsive to the needs of the campus community.

The DRC actively seeks out mutually beneficial collaborations to aid in the acquisition and delivery of data.


Visions

The role of education will be more fully integrated with the services of the DRC and efforts will be made to work with other groups on campus to introduce a statistical literacy program (numeracy) and integrate that with DRC services.

The DRC will be a place where experienced staff will be able to engage with faculty in the grant application process.

Expertise in data use and geospatial analysis and statistics will allow for consultation on projects at all levels


Visions

Hardware and software resources should be leveraged Collaborative ventures

A need to further integrate with library reference services remove barriers and raise profile Fully integrate statistical and GIS computing

support


Service and Partners

There is no single entry point to the data service.

Online data service should maximizes the ability of the user to be self-sufficient and to perform previously complicated operations with as little intervention as possible.

Clients will still require assistance with the introduction to statistical analysis, geospatial analysis and assistance with finding appropriate data or tools, or advanced use of data and its interpretation.


Internal Partners

Library Information ServicesGovernment Publications ReferenceCCS Statistical Computing SupportGIS SupportLearning and Writing Services (Learning

Commons)Teaching Support Services


Governance

Steering Committee Provide clear guidance in setting long term planning. Assure the smooth functioning of the services. Review the establishment and completion of projects and act as guiding

group. Ensure the appropriate resources are available.

DRC Services Team A forum for sharing of ideas, issues and opportunities. Developing training programs for OMG members. Developing a strong team approach to the service. Develop a plan to ensure that the priorities are met. Developing and implementing plans that address the broad vision laid

out in this document and specifically working with the suggested tasks. Clearly outlining to the Steering Committee timelines and resource

requirements in order to assist with long term strategic planning.


Priorities

UG’s top three priorities – no special order

Migration to DDI standard Numeracy Enhanced GIS services

That’s all


Suggested Tasks

Data Acquisition formalize

Service Hours Firm commitment

Metadata Stronger commitment to DDI, CANDDI Geospatial

National and International involvement formalize

Statistical Computing Support Integrate with DRC


Suggested Tasks

RDC More linkage sattelite

Consortium ArrangementsIntegration with existing Service points

Make access mainstreamArchive

Link to e-scholarship History data can be starting point


Suggested Tasks

Working with Grant Applications Committed resources Leverage grant dollars Think collaboratively

Complimenting Staff co-ops GRA’s

Documents

DRC Revisioning Some Ideas