This presentation assumes that your Microsoft Word is linked to Microsoft Outlook and has been configured to send email messages.
You also need to create and save a list of recipients in Microsoft Excel with the headings Firstname, Lastname and Email address before you start.
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Click on Mailings
Click on ‘Step by Step…’
Click on ‘Start Mail Merge’
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Click on ‘E-mail…’
Click on ‘Next…’
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Select recipients
Make sure you have previously saved your
recipients in an Excel file with Firstname, Lastname
and email address
Browse for your list on your computer
Click on your list and then choose
‘Open’
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A box comes up. Choose ‘OK’.
Write your letter
Click ‘Add greeting’
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Make your choices about
layout
Check the greeting line is there and correct spelling and
grammar.
Preview letters and see if all are
there
Choose ‘Complete the
merge’
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Look at the names and see if
they are okay
Finish the merge and press ‘Send’
Add the subject line and press
‘OK’
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Check your Outbox in Outlook to make sure they
have gone, and sit back and relax!
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