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Newtown
and
Holland
Middle
Schools
Construction Project Bid Review
Facilities Committee
Meeting
March 30, 2016
(Updated March 31, 2016)
*Includes clarifications requested at
30MAR16 FACCOM Meeting (italicized)
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AGENDA
Facilities Improvements Update Newtown Middle School Bid Review/Recommendations
Holland Middle
School
Bid
Review/Recommendations
Capital Improvements Project Update
(20APR16 FACCOM
Agenda
Items)
Final Accounting of NOC Construction
2016 Summer Projects Bid Review/Recommendations
Holland ES Toilet Room Floor Tile Repairs
Aramark Custodial Fees 1, 3, and 5 Year Proposal
Public Comments
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Facilities
Improvements
Update
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Newtown Middle School
Site
Plan
Sketch
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Newtown
MS
– 1st
Floor
Plan
Sketch
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Newtown MS
– 2nd
Floor
Plan
Sketch
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Newtown Middle School
Construction
Project
Bid
Review
• Bids opened March 1 & 3, 2016
• Good competition
‐ Minimum
4 bids
for
each
of
the
major
contracts
• Project under budget and on schedule
• LEED Gold, sustainable, energy efficient building
• Value added alternates incorporated for durability and
maintainability
• On track to receive $2M in ACE Grant Funds
•
On
track
to
receive
PDE
reimbursement
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Newtown Middle School Project
Bid
Results
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Newtown Middle School Project
Budget vs.
Bid
Results
Budget Actual
Construction
Costs 49,704,672$
46,298,250$
Financing Costs 1,148,673$ 917,899$
Contingency for unforeseens 2,274,562$ 2,191,275$
Fees, Permits, Testing, etc. 5,054,403$ 4,713,027$
FF&E 400,000$
1,700,000$ Project
Budget
without
ACE
Grant 58,582,310$
55,820,451$
LEED Gold ACE Grant achievable though
project design and construction 2,000,000$ 2,000,000$
Total
Project
Cost,
Excluding
Financing 55,433,637$
52,902,552$
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Bid Alternates Review ‐
Recommended
AlternatesEngineered stone fill for building pad ‐Construction activities can continue following storm events. Clean, compacted fill beneath building slab.
$
320,000
Alternate Garland roof w/ 25 yr. warranty ‐Upgraded roof with additional 5 year warranty; LEED compliance
$ 288,000
Alternate building monitoring system controls and HVAC equipment
‐BMS controls and equipment by JCI in lieu of Trane/Siemens
$ (110,000)
Solar roof
panels
‐Offset 3% of building's electric use, teaching tool
$
198,000
Extended warranty (all primes)
‐Increase period from 1 year to 2 years ‐ value as there is complex equipment and BMS
$ 102,000
Install sod in lieu of grass in select areas
‐
Eliminates
earth
from
entering
the
building
and
establishes
lawn
at
building
front
where
foot
traffic
is
most
anticipated
$ 58,000
Upgrade locker doors ‐Durability and extended life of lockers
$ 2,800
Outdoor cafeteria seating ‐Additional outdoor seating for students; program requirement that will provide for opportunities for the students
$ 83,000
Mill and Overlay Green Lane
‐
Road
is
deteriorated
and
will
likely
continue
to
do
so
during
construction
$ 87,000
Sanitary line replacement (required)
‐Required in order to obtain the proper approvals for the Project
$ 32,000
Lightning protection system ‐Protection for the building and expensive rooftop equipment
$ 99,000
Total
Alternates
$
1,159,800
Recommended Alternates
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Bid Alternates Review ‐
Alternates
Not
Recommended
Delete Four (4) Classrooms
‐Base bid includes District requirement for 7 Learning teams $ (391,000)
Alternate Floor Finishes
‐Less
durable/lesser
quality
floor
finishes
with
a shorter
life
cycle
Varies
Alternate Light Fixtures
‐Added cost with little value $ 19,900
Total
Alternates
Not
Being
Recommended
$
(371,100)
Alternates
Not
Being
Recommended
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General Construction Bids
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Mechanical Construction Bids
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Electrical Construction Bids
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Plumbing Construction Bids
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Environmental Abatement Construction Bids
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Newtown Middle School Project
Budget vs.
Bid
Results
Budget Actual
Construction Costs 49,704,672$ 46,298,250$
Financing Costs 1,148,673$ 917,899$
Contingency for unforeseens 2,274,562$ 2,191,275$
Fees, Permits, Testing, etc. 5,054,403$ 4,713,027$
FF&E 400,000$
1,700,000$ Project
Budget
without
ACE
Grant 58,582,310$
55,820,451$
LEED Gold ACE Grant achievable though
project design and construction 2,000,000$ 2,000,000$
Total
Project
Cost,
Excluding
Financing 55,433,637$
52,902,552$
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Newtown Middle School Project
Summary
of
Square
Foot
Costs
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Newtown Achievements
• Project under budget and on schedule
• LEED Gold, sustainable, energy‐efficient building
• Value
added
alternates
incorporated
for
durability
and maintainability
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Newtown MS –
Next
Steps• March 31, 2016:
– Award bids and alternates
– Approve PlanCon
F,
Attachment
C,
PlanCon
G,
and
PlanCon
H
documents
– Award Construction Testing and Construction Waste Management Contracts
• May 2016 – Ground breaking
• June 2016
– Construction
begins
• June 2018 – New building complete
• August 2018 – Students occupy new school
• June 2019 – Demolition and fields complete
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Newtown Discussion
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Holland Middle School
Site Plan Sketch
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Holland MS – 1st Floor Plan Sketch
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Holland MS – 2nd Floor Plan Sketch
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Holland Middle School
Construction Project Bid Review
• Bids opened March 29, 2016
•
Good competition
– Minimum
5 bids
for
each
of
the
major
contracts
• Project under budget and on schedule
• LEED Gold, sustainable, energy efficient building
• Value added alternates incorporated for durability and
maintainability
• On track to receive $2M in ACE Grant Funds
• On track to receive PDE reimbursement
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Holland Middle School Project
Bid Results
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Holland Middle School Project
Budget vs. Bid Results
Budget Actual
Construction Costs 43,488,168$ 40,827,400$
Financing Costs 1,045,526$ 785,077$
Reserve Contingency for unforeseens 3,482,930$ 2,482,930$
Reserve Fees, Permits, Testing, etc. 4,905,178$ 4,905,178$
FF&E 400,000$
1,700,000$
Project
Budget
without
ACE
Grant 53,321,802$
50,700,585$
LEED Gold ACE Grant achievable though
project design and construction 2,000,000$ 2,000,000$
Total
Project
Cost,
Excluding
Financing 50,276,276$
47,915,508$
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Bid Alternates Review ‐
Recommended Alternates
Alternate Garland roof w/ 25 yr. warranty ‐Upgraded roof with additional 5 year warranty; LEED compliance
$ (50,000)
Alternate building monitoring system controls and HVAC equipment
‐BMS controls and equipment by JCI in lieu of Trane/Siemens
$ (115,000)
Solar
roof
panels ‐Offset 7% of building's electric use, teaching tool
$
450,000
Engineered stone fill for building pad ‐Construction activities can continue following storm events. Clean, compacted fill beneath building slab.
$ 150,000
Install sod in lieu of grass in select areas
‐
Eliminates
earth
from
entering
the
building
and
establishes
lawn
immediately
$ 22,000
Upgrade locker doors ‐Durability and extended life of lockers
$ 1,200
Outdoor cafeteria seating ‐Additional outdoor seating for students; program requirement that will provide for opportunities for students
$ 32,000
Delete Wood Paneling at Lobby Area
‐More
durable,
sustainable
wall
finish,
with
accessibility
to
utilities
located
in
ceiling
$ (191,000)
Use of Steel Railing System at Learning Stair
‐More durable and less susceptible to damage/vandalism
$ (45,000)
Crosswalk at Buck Road ‐Must be accepted as this is a part of Land Development requirements
$ 82,000
Lightning protection system
‐Protection
for
the
building
and
expensive
rooftop
equipment
$ 75,800
Total
Alternates
$
412,000
Recommended Alternates
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Bid Alternates Review ‐
Alternates Not Recommended
Delete Four (4) Classrooms
‐
Base
bid
includes
District
requirement
for
7
Learning
teams
$ (416,300)
Alternate Floor Finishes ‐Less durable/lesser quality floor finishes with a shorter life cycle
Varies
Reduce the Size of Front Canopy
‐Provides a dry zone for student drop‐off, demarcation for car stacking, and defines the school entry $ (175,000)
Remove Tablet Arms from Mezzanine Seating/LGI
‐Area serves LGI ‐ keep tablet arms to provide a desk surface for students
$ (7,400)
Salvage Existing Bleachers for Auxiliary Gym ‐Bleachers are over 40 years old and at the end of their useful life
$ (7,000)
Alternate Auditorium Seating
‐Physical samples were unavailable for seating ‐ can be reconsidered at a later date
$ (14,000)
Total
Alternates
Not
Being
Recommended
$
(619,700)
Alternates Not Being Recommended
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General Construction Bids
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Mechanical Construction Bids
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Electrical Construction Bids
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Plumbing Construction Bids
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Environmental Abatement Construction Bids
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Holland Middle School Project
Budget vs. Bid Results
Budget Actual
Construction Costs 43,488,168$ 40,827,400$
Financing Costs 1,045,526$ 785,077$
Reserve Contingency for unforeseens 3,482,930$ 2,482,930$
Reserve Fees, Permits, Testing, etc. 4,905,178$ 4,905,178$
FF&E 400,000$ 1,700,000$
Project
Budget
without
ACE
Grant 53,321,802$
50,700,585$
LEED Gold ACE Grant achievable though
project design and construction 2,000,000$ 2,000,000$
Total
Project
Cost,
Excluding
Financing 50,276,276$
47,915,508$
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Holland Achievements
• Project under budget and on schedule
• LEED Gold, sustainable, energy‐efficient building
•
Value added
alternates
incorporated
for
durability
and maintainability
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Holland MS –
Next Steps
• March 31, 2016:
– Award bids and alternates
–
Approve PlanCon
F,
Attachment
C,
PlanCon
G,
and
PlanCon
H
documents
– Award Construction Testing Contract
• May 2016 – Ground breaking
• June
2016
– Construction
begins
• June 2016 to August 2018 – Phased completion of building
renovations and additions
• August 2018
– Students
occupy
all
new
areas
• October 2018 – Final sitework complete
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Holland Discussion
T t l P j t C i
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Total Projects Comparison
Budget vs. Bid ResultsNewtown Middle School Budget Actual
Construction Costs 49,704,672$ 46,298,250$
Financing Costs 1,148,673$ 917,899$
Contingency for unforeseens 2,274,562$ 2,191,275$
Fees, Permits, Testing, etc. 5,054,403$ 4,713,027$
FF&E 400,000$
1,700,000$
Project
Budget
without
ACE
Grant 58,582,310$
55,820,451$
LEED Gold ACE Grant achievable though
project design and construction 2,000,000$ 2,000,000$
Total
Project
Cost,
Excluding
Financing 55,433,637$
52,902,552$
Holland Middle School Budget Actual
Construction
Costs 43,488,168$
40,827,400$
Financing Costs 1,045,526$ 785,077$
Reserve Contingency for unforeseens 3,482,930$ 2,482,930$
Reserve Fees, Permits, Testing, etc. 4,905,178$ 4,905,178$
FF&E 400,000$ 1,700,000$
Project
Budget
without
ACE
Grant 53,321,802$
50,700,585$
LEED Gold
ACE
Grant
achievable
though
project design and construction 2,000,000$ 2,000,000$
Total
Project
Cost,
Excluding
Financing 50,276,276$
47,915,508$
Budget Actual
GRAND TOTAL: 105,709,913$ 100,818,060$
Difference: 4,891,853$
Contingency
Available
for
Both
Projects: 4,674,205$
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