ERP
Simple | Intuitive | Flexible | Complete
Main value
Organizes, simplifies and automates complex
processes and workflows;
Cross departmental automation and
organizational processes that cover multiple
departments;
Dramatically decrease operational costs and
improves employees' effiency;
Increases the company's agility and
competitiveness;
360 view over the performance indicators;
Increases customer loyality;
Collaborative working environment, focused on
satisfying business partners’ needs;
Updates and develops customers' business needs.
value
Provides key reports and analysis for executives to
run business;
Reports with the ability to go from high level to
low level detail;
Comprehensive insight from all departments and
systems;
Provides executive dashboards, on-spot quick
facts and real-time notifications.
value
Clean and friendly user interface;
Commonly performed tasks can be automated;
Can provide data from other applications and
sources;
Can access various reports from the same
interface;
Provides technical support directly from the
application interface;
Provides development methods and tools for
business flows and entities directly from the
application.
value
In 2012, Charisma ERP was designated as one of
the 5 strongest European B2B solutions in the
"Enterprise Vertical Market Solution" segment.
Management
Employee’s
Market
Through Charisma ERP,
TotalSoft has become the
no. 1 ERP solutions
provider in Romania
Chrisma ERP is a multi-
module system for
companies’ resource
management, designed to
optimize and streamline
productive and decision
making processes by
introducing the best
practices specific to each
business sector.
For over 10 years, TotalSoft has
carefully analyzed critical issues
seriously affecting the organizations'
health. TotalSoft evaluates risk
factors, circumstances that lead to
inefficiency, non-quality costs, high
operational costs, loss of customer
loyalty.
Meanwhile, TotalSoft developed
with passion and dedication
Charisma Business Suite. A carefully
selected range of powerful software
solutions, reliable and robust,
specially designed to optimize and
simplify the critical activities of any-
size organizations. A business
applications suite, perfectly suiting
local legislation, acclaimed by the
Romanian software industry and
validated by over 800 national and
multinational companies. It is a
software suite that offers the best
practices used by leaders of all
business sectors.
Moreover, the chances of TotalSoft solutions to stand behind your transactions
are , ,
,
or 88% when buying a car. TotalSoft is approaching 100
million Euro - a unique performance, unparalleled in the Romanian business
software solutions industry.
45% when buying a home 60% when buying any product from the mall
65% when consulting a medical record 80% when buying a simple medicine
from a pharmacy
Technical support
Decreased reaction
time to any requests;
Permanent access to
Charisma consultants.
Implementation
Data migration;
Integration with
external applications;
Quick customization
of internal specific processes.
Business consultancy
Internal processes consultancy;
Performance indicators and
specific processes implementation.
Training
Internal courses for
application use;
Seminars for understanding
the benefits of ERP strategies;
Training workshops
for internal users.
Serv
ices
Why Charisma ERP
instead of other enterprise
resource planning solution?
Because it covers all critical
aspects to be considered for
transforming your company
into a modern organization
with healthy internal processes
and strongly oriented towards
the needs of your business
partners.
And it does this extremely well.
Over 400 active clients,
national or multinational
companies of all sizes prove it.
You have the opportunity to
see the solution live, visiting
one of the reference customers
from abroad. In addition, we
can provide additional
developments to prove our
team’s responsiveness.
BenefitsTraceability
Configurability
Interoperability
Adaptability
Flexibility
Reporting
Modularity
Archiving data
Scalability
Security
Compliance with organizational
objectives
Complete database audit
well as the changes and their date
The system enables tracking any and time.
primary document within the company (source documents The solution provides high /destination), as well as the persons configurability of document flows, who work and perform changes in the transactions, accounting methods, database. specific reports, accounting charts
and cost centers.
The solution integrates the entire activity of a company into a consistent Initially developed for the Romanian system with a unique database. market, the system is successfully
implemented at companies in 12
The system is designed for companies European countries and adapted to
in all business fields thanks to its the business environment and specific
specific, flexible and fast configurable law of these.
extensions.
The system ensures the projection of
The structure of the system is the entire business in sets of standard
modular and each aspect of a reports enforced by the law or specific
company's business is treated in a ones.
specific and adequate manner.
The system ensures a completely
One can start from a minimum configurable data archiving method
configuration while additional with the purpose of increasing the
modules can be added afterwards. efficiency in using the hard-disk space
simultaneously and achieving an increased work speed.The system ensures a high level of
security, the user rights or restrictions
reaching the level of the fields in the
database. Charisma ERP provides and increased
and real time control over the
business, ensuring optimization, The solution identifies and records efficiency increase and support in the permanently the users who work and strategic decision making processes.perform changes in the database, as
The flexibility and ease
of adapting to
Romanian law and
business environment
has turned Charisma
ERP into the best -
selling integrated
information system in
the Romanian mid-
market level. Currently,
Charisma ERP supports
the operations of the
most powerful
organizations in areas
such as distribution,
retail, sales and
purchasing,
manufacturing,
transportation, medical-
pharmaceutical,
constructions or
services. Charisma ERP
is positioned as a “Tier
1” solution, which is the
highest classification of
ERP systems, due to
complex features and
high adaptability to
customer needs in a
reasonable time and
without significant
development costs.
Charisma ERP has
complex
implementations in 12
European countries
such as Romania,
Poland, Serbia, Russia,
Hungary, Czech
Republic, Greece,
Moldavia, Ukraine,
Charisma ERPCharisma ERP
Foreign Trade
WholesaleFinanciar
Web Credits
Credits
Portfolio Management
Refinancing
Cell Monitor SFAWMS (Warehouse
Management)
Manufacturing
LeasingOperaţional
InsuranceStock
Replenishment
MRP (Material Requirement Planning)
LeasingFinanciar
Retail
My TasksInventory
ManagementCash FlowBudget
Management
AssetManagement
PurchasesSalesTreasuryAccounting
Co
reB
usin
ess
Ve
rtic
al d
ed
ica
ted
mo
du
les
eShopeDecontFleet
Management
Self serviceLitigation
Management
Utility ExpenseManagement
WorkflowsFactoring
eOrders
Financial RiskAssessmentA
dd
itio
na
lm
od
ule
s
FacilityManagement
Other
solutions
CharismaOffice Automation
CharismaCost Control
CharismaCollection
Charisma CRM Charisma HCM Charisma BC Charisma BC Pharm
Primavera Charisma Analyzer Charisma MedicalCharisma
Mobile Solutions
CharismaDocument Management
Solutions
Over 100 consultants, business analysts,
implementers and post-implementation
specialists are ready to adapt Charisma
ERP to meet the most demanding needs,
all packed in a unique user experience on
the business software solutions market in
Romania.
Charisma ERP is a solution specifically
designed to connect easily with other ERP
systems and allows the integration with
advanced business solutions developed by
SAP, Oracle, IBM or Microsoft.
Thus, you’ll obtain:
Fast implementation – the products already include
connectors and know-how from existing
implementations;
Flexibility in purchasing – our consultants are ready to
help you identify the most efficient acquisition
method: SaaS, hosted, on-premise, on-line;
Speed of change – our local team is permanently at
your disposal.
à
à
à
Accounting module is a robust software solution that
collects all data from the Charisma ERP operational
modules and integrates them into an accounting form.
Regardless of the structure, size, international
environment, language, currency or company's chart of
accounts, the module has the capability to provide
centralized financial-accounting data, essential
information about the financial status of the company or
results and progress of its financial performance over
time.
Reduces the operational costs
By reducing time and human resources needed to
integrate the business processes at organization level,
the Accounting module significantly reduces the
operational costs and improves the coordination at
department level.
Reduces the time needed for mandatory reporting to
the state
The solution reduces redundant work, relieving
overtime performed in the reporting periods.
Saves time and money
By closing much faster the accounting periods, the
time and money saved generate a quick return of
investment.
Reduces the commercial risks
By early risk factors forecasting, the module reduces
the risk of the commercial relationships.
Financial and Operational Benefits
The economic environment is and
will always be in a permanent
change. NBR laws and norms, EU
charges and loss of “boundaries”
between regions, countries,
industries, technology
development, diversification and
investment of financial tracking
methods are few of the causes that
significantly increase competition,
but also the difficulty of a company
to remain agile in the capitalization
of business growth opportunities.
You need a flexible and friendly
manner to retrieve, integrate and
present the company’s financial
data.
“An important role played in the
Charisma purchasing process was
the accounting activity, covered very
well by the system, considering also
that at the time Charisma was the
only solution that ran on bank
accounting, according to central
bank regulations; the
implementation of the new
accounting system did not require
additional efforts on our part.”
Deutsche Leasing
Florin Maxim,
IT Manager
Accounting
n
n
n n
n
n n
n n
n
n
n
n
n
n
Allows simultaneous tracking of accounting posting models configured
multiple accounting systems, local or on system initialization.
general (local, IFRS, USGAAP, group etc.). Integrates the risk management – the
Each operational transaction will be system forecasts and standardizes the
differently accounted based on the company's revenue by calculating the
specific accounting method; standardized provisions;
Ensures parallel management of Allows operating manual accounting
company's sites or other companies entries for special situations by using
either as parts of a holding or default layouts or directly by an
completely standalone; authorized user;
Allows defining financial periods Attaches to each accounting note
tracked by the system and accounting (automatic or manual) multiple analysis
periods, ensuring data security both at dimensions (departments, projects,
operational and accounting level; contracts);
Provides a solution regarding NBR Allows annual accounting result
regulations and CRB reporting of consolidation for the companies, part of
customer debts related to IFN a holding, based on a predefined
companies; consolidation plan;
Ensures a high degree of configurability Provides all the legal reports (local,
- charts of accounts for each accounting regulated by the National Banks or by
system, cost centers for allocating the European Union) and a wide range of
revenues and expenses, accounting usual reports: general accounting ledger,
methods for each operational general ledger, monthly general ledger,
transaction, account classifications, VAT account records (multiple periods,
rates. multiple currencies), sales journal,
Allows simultaneous work in two acquisition journal, VAT declaration, VIES
distinct periods (months, years); and Intrastat, configurable accounting
It’s a multi-currency system - enables balance sheet, balance sheet, profit-and-
recording data in any currency, in loss statement, VAT and budget tax
equivalent legal currency and, statements;
simultaneously, their conversion to a Includes a reporting engine;
reference currency, other than the legal Enables configuring all special summary
one (RON, BGN, RUR, LEK) with the reports in a very simple and user-
possibility to generate reports in any friendly manner;
currency; Benefits from accounting data
The accounting entries are export/import features needed for
automatically created for the reporting or coming from external
operational documents, based on the sources.
n
Features
Treasury module is a powerful and complex tool for
monitoring the current and future cash flows within a
company, as a whole or by subunits. Thus, the information
obtained by integrating all the relevant data related to cash
flow within the company can be used for future business
analysis and operational efficiency.
Financial and Operational Benefits
While companies track the profit in
particular as a general performance
indicator, money as an entity, is not
a negligible aspect. It represents the
basic element in any business,
ensuring the possibility to run the
daily operations. Only an integrated
software solution that would
supervise the cash flow within the
organization can ensure cash
forecasts, a greater control over
financial risks and a more efficient
cash management.
“Charisma is a management
interface with great possibilities of
configuration and extremely flexible
in terms of financial - accounting
and allows transactions between
documents - advantages that
helped us a lot in shaping the final
solution implemented by GE
Money.”
GE Money
Daniel Tudosie
IT Project Manager
Treasury
Increasing the efficiency of the financial operations
Due to automatic retrieval of the relevant financial
data from all information systems, the solution
significantly reduces the time and manual effort spent
on entering the financial data. Additionally, the
existence of a unique information source on the
financial indicators provides transparency on the
company's progress and performance, offering the
management the possibility to make proactive
decisions in order to increase the operational
efficiency.
Reducing the operational costs
Thanks to the cash flow control within an organization,
Treasury module reduces the costs with bank charges
and the related risks by improving and better
supervising these flows.
Features
n n
n
n
n n
n
n
n
n
n
n
Monitors the receivables and debts of Enables the communication with banks,
the financial partners: account receivables and payables -being
nManages all amounts received/paid compliant with the electronic bank
through "Bank" and "Cash" sub- statements provided by various banks;
modules, in RON or in any other Identifies trends of the financial
currency. All the amounts are split evolution:
by partners, invoices or equivalent nCollecting and retrieving historical
documents; current data;
nProvides features for cross charging nCalculating the main financial
between multi-partner and multi- indicators and their analysis based
currency invoices, receivables and on the company's profile and
debts; business seasonality for the current
nProvides invoice offsets for special period or for previous periods;
situations and small amounts; Tracks online all the receivables and
nManual or automatic reallocations debts, regardless of their nature. The
of receipts and payments, based on payments with the providers and their
allocation rules; assignment by the received invoices are
nProvides a complete revaluation of tracked, as well as the receipts from the
receivables and debts in foreign customers and their assignment by
currency, also maintaining the initial invoices;
history exchange rates of the Provides an automatic system for
documents; generating the mature payments, using
nUses all types of bank documents, the chosen payment methods, bank and
each with its specific treatment; bank account;
Quickly and efficiently manages the Provides all legal reports and a wide
paid/received advance payments, range of usual reports, such as bank and
allowing automatic close of the advance cash records, open customer/supplier
payments with the invoices that have invoices, balances for partners by time
occurred afterwards; intervals, matches between invoices and
Allows the retrieval of international payments, open advance payments;
receipts and payments; Provides reports related to the
Ensures the possibility of defining an company's financial situation:
unlimited number of currencies; receivables and debts presented by
Automatically identifies the exchange partners, periods, agents, locations;
rates differences for transactions Simplifies the communication with the
operated in foreign currency; auditors or the company group through
Includes management of expense an integrated and consistent view of
deductions with employees or third financials.
parties;
n
Fixed Assets module provides correct and efficient tracking
of tangible (fixed assets and inventory goods) and
intangible assets with depreciation (computer programs,
licenses, patents, trademarks). Fixed Assets module
provides a consistent view of the fixed assets held by the
company, as well as of the assignments, quantities, sites,
maintenance and depreciation of these fixed assets.
Financial and Operational Benefits
Once the business volume
increases, any organization begins
to face a series of new challenges
such as tracking the assignments,
quantities, sites, maintenance or
depreciation of the fixed assets.
Whether they are managed by
inventory numbers or barcodes, the
permanent and correct tracking of
the company's assets is an
important activity that shows how
many fixed assets the company has,
their locations, their responsible,
the last check, their maintenance
schedule, as well as their costs and
depreciation.
"Thanks to the application support
we managed to handle a four times
monthly volume of contracts, and
not by multiplying by four our staff.”
Ţiriac Leasing
Adrian Alexe
President and CEO
Fixed Assets
Reduces the expenses
Thanks to the centralization of information regarding
fixed assets into an unique database, the system
prevents losses or "wanderings" of fixed assets and
significantly improves their maintenance.
Furthermore, the system reduces the purchasing rate
of new equipment by correctly managing the available
fixed assets in some locations and unused ones in
various operations.
Reduces the volume of time consuming tasks
Thanks to the quick access to information, based on
company's internal security policy, the qualified
personnel can immediately obtain the updated status
of the company's assets value, but also other relevant
information preset in the system and available in
complete and perfectly customizable reports.
Additionally, the module calculates with better
precision the depreciation rates and expenses based
on the depreciation plans, reducing human errors.
Features
n
n
n
n
n n
n
n
n
Manages tangible and intangible assets assets groups for determining common by storing data regarding: features;
Owned tangible fixed assets based Allows multiple depreciation systems on the fixed asset sheet (that that vary by type, duration, currency, includes all the information related application method (linear, accelerated, to recording into inventory and its declining, declining with tear and wear, evolution across time); decrease of 20%, etc.) bringing the Tangible fixed assets within the advantage of parallel tracking of multiple company under financial or depreciation plans defined by totally operational leasing contracts; different structures;Intangible fixed assets (licenses, Allows structural changes, increases/ programs); decreases of value, site, cost center;Monthly and cumulated Allows different re-assessments depreciations; requested by law or company's policies;
Covers all changes in logistics, value, Tracks the history of changes performed depreciation method of the fixed assets, on fixed assets in the entire activity, as well as technical, localization and during the lifecycle of the fixed asset;accounting allocation features; Provides all legal reports and a wide Includes class definitions for fixed range of usual reports,
such as depreciation
journals, list of inventory
numbers;
Includes the Fixed Assets
Registry – tracking the
assets for any important
business entity.
n
n
n
n
Sales module is a mandatory component of Charisma ERP
integrated system, specially designed to ensure a correct and
efficient management of the sales operations specific to
each business field. The module automates and centralizes
the requests for quotations, offers, invoices, orders, notices,
discount or promotion campaigns, customers’ types, sales
areas or delivery areas.
Financial and Operational Benefits
Under the pressure of an increasing
competition, you need to work
smarter and achieve more with
limited resources. Sales module
helps you run the commercial
strategy by using more efficiently
each internal resource for serving
and increasing the number of
customers, regardless of your
business field.
“Before implementing Charisma, a
sales report required at 14:00 p.m.
was completed at 17.00 p.m.; now
it is done at 14.02 p.m. and the
information is much clearer and
more reliable.”
Arsis Trading
Liviu Mirea
Commercial Director
Sales
Improves the relationships with customers
Due to consistent, complete and permanently updated
portfolio of products and services, credits and
discounts granted to customers or ongoing campaigns,
the system provides all the tools necessary for creating
a unique voice of the organization in the relationship
with the customer.
Increases sales
Thanks to the relevant information about the progress
of customer buying preferences, the company can
address the products and services oriented towards
the satisfaction of these preferences, thus helping the
increase of sales and customer loyalty.
Reduces the costs and increases the employees’
productivity
Thanks to a unique database which is 24/7 available
and accessible, and to access rights, the system
eliminates the redundant work, thus reducing
operational costs and increasing employees’
productivity.
Features
n n
n
n
n n
n
n
n
n n
n
n
n
n
n
n
n
Improves the management of Enables automatic stock decrease based
customers and commercial contracts; on the configurations performed at
Enables multiple classification transaction level (notice, invoice);
hierarchies of customers or products, Benefits from the permanently or
with the purpose of increasing sales and temporary "stock reservation" feature
reporting efficiency; on the Customer Order document;
Manages the complete document flow Simultaneously issues or records
within a sales cycle (request for documents;
quotation, offer, customer order, Automatically charges the revenues on
customer order confirmation, shipping cost centers;
notice, sales invoice); Allows selling in more measuring units
Meets the specificity of the organization and packing types, regardless of the
by invoicing in the format specific to the measuring unit in which the product was
company, country or group; purchased;
Enables simultaneous batch invoicing for Defines automatic operations: issuing
multiple customers (thousands) based sales invoices based on previously issued
on the contract terms and the delivery notes, and notes based on
operations performed with those confirmed orders;
customers in a certain period; Supports specific requirements at
Benefits from a price engine based on a government, services, education,
commercial policy with high degree of medical assistance, level;
configurability (enables discounts and Benefits from a powerful package of
promotions, separately or sales reports, both operational and
simultaneously applied by product, managerial:
customer, payment term, agent, product Sales statements by customer, item,
group, customer group); period (drilling down to time level),
Enables using multiple price lists in RON agent, sales area;
or in any other currency; Item offers;
Classifies the customers in portfolios by Customer registry;
agent or trading areas; Statement of the items invoiced
Provides credit control regarding the without shipping.
debt and the delay days, allowing to
block or to warn when selling;
Enables managing the targets by
customer, sales agent, area, as well as
tracking these targets achievement with
automatic bonus calculation;
n
n
n
n
Purchasing module covers all the basic features of an
integrated information system designed for the automation
and optimization of supply and purchasing processes,
starting from the item purchase request, and finalizing with
the purchased items management. The purchasing module
is used by the most powerful Romanian organizations, and
is perfectly adaptable to the specific of each company,
regardless of its size or complexity.
Financial and Operational Benefits
An integrated information system
that supervises and optimizes the
supply and purchase processes can
lead to important minimizations in
the financial and operational costs.
Such a system returns its
investment in less than a year,
providing the organization's
management with a total
transparency on suppliers and
business partners, as well as the
possibility to negotiate the volumes
through an accurate account
management.
"Charisma provides us with detailed
post-calculation analysis and
productivity reports, and also the
possibility to complete a thorough
analysis of costs on cost centers.
Considering these and the improved
financial-accounting management
basis, we were able to reduce
operational costs.”
Popeci Utilaj Greu
Sorin Dumitrescu
IT Director
Purchasing
Increases the employees productivity
Thanks to the exceptional flexibility and configurability
of the module, the system automatically generates the
requisition based on the default items and price lists,
ensures the traceability of documents and assigns the
expenses on cost centers, optimizing the operations
specific to the purchasing process and relieving the
employees of redundant and time consuming tasks.
Reduces the analysis costs
Purchasing module provides total transparency on the
supply and purchasing processes, generating real-time
reports according to each customer's needs.
Improves the purchasing power
The system provides an updated and consistent view
of the negotiation opportunities, information and
account balances of business partners, being an
important tool in the negotiation with third suppliers.
Features
n n
n
n
n
n
n
n
n
n
n n
n
n
n
n
n
n
n
n
Manages the suppliers and the Allows the reception of items using the
contracts with the suppliers; barcode scanner (internal or supplier's
Enables setting suppliers lists and can ranges);
create constraints to use only these Reserves items (the received items
suppliers on the purchase orders, assigned to an order are available only
possible with a certain priority; for the requisition that had generated
Maintains detailed data about items, the order);
taxes and price lists, multi-currency, Receives the items in a receiving /
multi-discount; inspection storage area, in warehouse,
Tracks the items according both to the or for sale (a difference of accounting
internal catalogs and to suppliers' meaning);
catalogs; Enables receiving items without a
Manages the full document flow within previous order or without being
a purchasing cycle (purchasing requests assigned to orders, the assignment being
(requisition), the requests for quotations done later;
from the suppliers, the purchase orders, Enables entering the items directly into
the purchasing invoice, proform) with all inventory, removing the reception /
the connections between them; inspection step;
Tracks the purchase request approval Tracks the financial targets by supplier,
policy; in order to get the most efficient
Generates the requisition directly based quotations;
on the existing stocks, pending orders Completely and efficiently tracks the
and various information about the entire supply chain;
requisition; Ensures the full traceability of the
Based on the approved requisition, purchasing documents and the related
quickly generates the purchase order to purchased items;
a supplier (at the same time, the Automatically splits the expenses on
purchase order may be subjected to an cost centers;
approval process); Enables printing of all documents in the
Allows the reception and/or inspection company’s specific format;
of goods coming from the suppliers and Generates complex standard reports
ensures the traceability of the items and and benefits from the customized and
documents used. Automatically quick report generator.
generates the report of differences when
these occur. The reception can be done
by batches or series and allows the
reception of similar items (these will be
assigned to orders);
Financial and Operational Benefits
In difficult economic situations, the
companies are facing a maximum
pressure for optimizing their
operational flows. The cost
reduction is critical for surviving and
maintaining a minimum profitability
threshold. In order to take
advantage from the market
opportunities, there are needed
strategic decisions based on the
market context, as well as on the
financial constraints faced by any
operational unit in real time.
Budgeting means planning
operations and effective planning is
crucial in achieving the desired
result.
“Implementing Charisma, we could
(as a plus) expand the business
management on item calculation,
which makes it easier to track the
nature and type of expenditures. In
addition, the BI solution provides
the necessary flexibility for the
creation of ad hoc reports and drill-
down data analysis.”
A&D Pharma
Bogadan Dumitrescu
IT&C Director
Budget Management
Budget Management module enables defining, planning
and enhanced controlling of budgets through different
period of times, within organizations of any size or
complexity, regardless of their business field. Budget
Management module is a powerful tool to streamline a
company's financial activity, by early identification of
opportunities to save money for future known or unknown
expenses.
Reduces the time needed to create the budget
Thanks to the centralization of all budgets and
information used in the decisional process into a single
database, the solution provides real-time reports,
significantly reducing the time needed for the budget
consolidation, allowing the focus on strategic decisions.
Reduces the operational costs
Thanks to reducing the number of persons involved in
the consolidation and centralization process of the
information, the solution reduces the operational
costs, eliminates redundant work and downtime
wasted on repeated checkings, as well as human errors
caused by the use of several applications.
Exceptional business expertise
Thanks to a large number of complex implementations
in different business fields, the solution benefits from
the support of a team with remarkable experience that
guarantees the projects' success.
Features
n n
n n
n
n n
n
n
n
n n
n
n
n n
n
Tracks the expenses and revenues, both Defines the distribution keys according
centralized and by analysis center to percentage or amount, fixed or
hierarchies; variable;
Controles and distributes budgets at Orders and prioritizes the distribution
employee, signed contract, project, process;
department, direction, cost/profit center Defines the analysis indicators of the
level or at organization, centralized level; budget execution;
Structures the budget on analysis Ability to enter budget accounting
periods defined by the user (month, notes;
quarter, semester, year); Generates and updates budgets in real
Matrix organization of the budget, sized time;
by the calculation items and analysis Multiple budgets for versioned past or
centers; future periods;
Uses revenue, expenses, current assets, Enters budgets in various currencies;
offsets, receivables accounts for Closing budgets;
creating the budget; correlation Quick reporting of the budgeted vs.
between the analysis centers and the achieved, centralized, sized by analysis
accounting notes; centers and calculation items;
Accounting integration with all the Exports data organized in Excel for
operational segments; future analysis or external reporting.
Allocates the recorded result by manual
or automatic distribution keys;
Inventory management module provides efficient
monitoring and management of complex stocks with raw
materials, materials, end products and unfinished goods,
as well as inventory goods. The solution is successfully
implemented and used in Romania's most powerful
organizations, and is perfectly adaptable to the specificity
of each company, regardless of its size, complexity or
business field.
Financial and Operational Benefits
In a modern, healthy organization, a
basic component of the
development operational strategy is
based on the inventory
management and an efficient
management of the direct and
indirect costs. Charisma ERP brings
the benefit of independent and
parallel accounting and logistics
management of the company's
stocks, providing an exceptional
support to the management for
exactly detecting the fluctuations in
the supply chain.
"By implementing Charisma, we
have greatly reduced the time
needed to browse the product list
and to achieve partial or total
inventories. Now, by simply
scanning the product code, we
know its stock and we can plan the
orders for each store depending on
the supplier and what the system
indicates us.”
La Fourmi
Răzvan Mustaţă
IT Manager
Inventory Management
Maximizes customer satisfaction
Due to optimal inventory and integration with the
purchasing processes, the solution ensures a
permanent availability of products on stock;
Maximizes net profit
Thanks to the minimization of the stock level according
to the customer demand and specific seasonality, the
solution eliminates the risk factors and minimizes the
purchasing, logistics and transport costs;
Maximizes the organization's market share
By relieving the human and financial capital and by
strategically using it in tasks with great added value,
the module ensures the increase of market power.
Reduces the time and operational costs
Thanks to the automatic storage, handling, inventory
or release processes, the module reduces the time
consuming activities and operational costs.
Features
n
n
n n
n
n
n
n
n
n
n
n
n
n
n
Flexibly manages the stocks, taking into instant CMP, global CMP), as well as in
account: any currency;
The number of warehouses; Manages different inventory turnovers
The storage spaces (locations) in such as Input, Output, Returned Input,
each warehouse; Returned Output, Check Inventory,
The storage areas (cells) within the Appreciation, Depreciation, Initial
location/warehouse. Inventory;
Manages all the stored items: Provides the platform required to
Flexible coding possibility with create cost calculation simulations;
automatic code generation or Completely separates the logistics
manual code recording; information (location, properties,
Each item can have an extended list quantities) from the accounting
of features (properties) that serve information (prices and releasing costs);
to the easy identification of items; Uses retail/custody features;
Possibility of item identification Provides data accuracy by using a range
through barcodes; of validation rules, which ensure their
Provides extended classification integrity. It also generates a range of
possibilities - allows items grouping analysis, allowing to identify and
depending on different criteria, as instantly correct the issues;
well as establishing parallel Provides stock planning - optimizes the
hierarchies, with unlimited number stocks based on the minimum/maximum
of levels; safety stocks and generates the
Tracks the items in the inventory replenishment requisition;
by lot, series, revisions, by a Benefits from a high degree of
combination of these or depending configurability – booking system,
on other assigned properties; availability formula, virtual stocks;
Detailed "publishing" of logistics Allows automatic document generation
information on warehouse based on the data in one or more
content; existing documents (according to the
Allows defining multiple measure units, default flows), also ensuring the
as well as the automatic conversion in documents' traceability;
order to cover all the issues related to Ensures stock traceability by tracking
purchasing, reception, storage, sale; the quantities during their route within
Provides complete management of the the company, from arrival to exit;
inventory items; Includes the possibility to sell from two
Calculates the inventory cost in any inventory locations;
method, in parallel (FIFO, LIFO, STD,
n
n
n
n
n
n
n
n
n
Financial and Operational Benefits
The disappearance of borders
between regions, countries,
industries or the diversification of
finance tracking and investing
methods are just few elements that
significantly increase both the
competition and the difficulty of
remaining competitive in a market
with increasingly lower entry
barriers. A modern company can
become an important player in its
business field only with the help of
integrated information systems that
comply with international
applicable laws and support
business development with
international partners.
"Comparing the investment with the
results, I must say that the benefits
of using Charisma are ten times
greater than the cost of the system,
in a short to medium run.“
NBG Leasing
Dan Dănăilă
CEO
Foreign TradeForeign Trade module automates and optimizes the entire
operations specific to the import and export activities,
regardless of the business field. The module ensures order
tracking from external providers, goods' routes, lohn
operations, temporary or permanent imports and customs
protocols in the European Union, taxes and customs,
providing an essential support in reducing the operational
costs of organizations of any size.
Improves the decisional system
Due to a fast adaptation to legislative changes and key
information, the module improves the decision making
system based on data compliant to the international
context.
Increases the international competitive power
Provides the possibility to choose the best offers
according to internal company criteria, and supports
both the increase of power in negotiation processes
and increase of business competitiveness by reducing
costs and increasing operating margins.
Reduces the operational costs
By eliminating the manual and redundant effort
required to manage the external purchases and sales,
the Foreign Trade module significantly reduces the
operational costs and time spent on redundant tasks,
with the help of external documents associated to the
distributed merchandise.
Features
n n
n n
n
n
n
n
n
n
n
n
n
n
n
Tracks the foreign providers' orders by Ensures the proper handling of
confirming the shipping and receiving reception differences and the
dates; reconciliation with the foreign provider;
Registers the Packing List of the foreign Automatically generates the Export
provider, a document that accompanies Customs Statement (DVE) based on the
the freight; customs codes and the exporting
Calculates the taxes and customs based country;
on the international customs codes; Provides management of import
Tracks the conformity of the prices purchases by automatic generation of
agreed with the foreign provider (foreign the Import Customs Statement (DVI),
currency price lists); Intra-community purchase protocol and
Allows goods' pre-storage by keeping in the Reception Note (NIR), with
custody the goods of the business automatic assignation in the product
partners; price of customs and other related
Calculates the price of recording into expenses, such as freight, insurance;
the inventory based on CIP price, taxes Follows inward progress - recovering or
and customs, and the related services not paying the customs and VAT in the
(freight and insurance); customs for the imported products used
Records and tracks invoices for different as raw material for the exported
external or internal services related to products;
the import (freight, customs); Includes the Lohn sub module - the end
Operates with multiple currencies, also product can be exported to the same
highlighting the exchange rate foreign partner that had provided the
differences; the cost of goods sold is also raw material without paying customs;
tracked in the historical exchange rate; Tracks the temporary imports and their
justification to the customs for the
related exports (lohn);
It is natively integrated with the core
modules of Charisma ERP suite:
Treasury, Sales, Purchasing, Fixed Assets,
Budget Management, Inventory
Management, Foreign Trade, Insurances
and Refinancing.
Financial and Operational Benefits
Any organization, regardless of its
size or industry, wants to control
the financial situation thoroughly
and permanently. Only through a
complex and correct analysis,
organizational problems and critical
points related to money, can be
identified in time.
Cash Flow
Provides financial control over the business activities;
Provides support in cost and investment optimization
in accordance with real possibilities of the
organization;
Correctly predicts and manages cash flows within the
organization;
Alerts rapidly the problems related to organization’s
liquidity;
Provides an intuitive and configurable interface.
Cash Flow module provides support in controlling the cash
inflows and outflows within the organization. The objective
of this module is to inform accurately and correctly the
company’s management and to maintain an optimal level of
cash flow.
"Charisma gives us the assurance
that we are supported by a strong
software, which is able to sustain
our development, giving us the
opportunity to focus mainly on the
business."
Pet Product
Cristian Pop
President and CEO
Advantages and Facilities
n
n
n
n
n
n
n
n n
n
Automatically retrieves data from the automatically data extracted from
system and examines financial Charisma ERP’s operational modules;
components that affect the cash flow: Includes the possibility to develop cash
account payables, account receivables, flows scenarios and forecasts;
investments, , directed expenditures etc. Allows the association of partners with
Performs analysis on configurable time each entry in the cash flow structure;
periods (day, week, month and year); It is divided into: budgeted values
It has a hierarchical structure (tree (reflect the company’s liabilities at a
structure) and drill-down facilities (view certain date or for a preset time interval)
documents that contributed to the value and achieved values (reflect the
of the report); it contains an initial cash payment of these liabilities at a certain
balance, a final one and the difference date or for a predefined time interval);
between the two for each time interval Each budget change leads automatically
run; to changes in the budget report;
The hierarchical structure can be Facilitates the construction of scenarios
configured depending on the type of by changing the date or value manually
analysis desired by the organization in the cash flow report without changing
(customers – raw materials customers, the date and time of the original report.
various clients, salaries; suppliers – Provides comparison and prediction
domestic suppliers, foreign suppliers); tools.
Includes manual defining and recording
options for the values, in addition to the
My Tasks simplifies the tracking and updating of daily
activities’ progress. The module is fully integrated with
Charisma ERP Core, so that users can easily transfer and
synchronize their activities with other planning solutions
(like MS Outlook).
Increases customer satisfaction and loyalty;
Streamlines workflows;
Allows tracking daily activities in a simple and
transparent manner;
Reduces the execution and tracking time;
Eliminates redundant and time consuming work;
Significantly reduces operational costs;
Provides a transparent overview of all ongoing
activities and a history of completed tasks;
Financial and Operational Benefits
Designed as a collaborative
application, My Tasks simplifies the
tracking of daily activities, groups
them into categories, assigns them
owners, prioritizes alerts or re-plans
them, in case their deadlines are
exceeded.
In other words, My Tasks plays the
user’s "memory" role, providing a
permanent link to the activities,
flows, documents and processes in
the system. It creates and manages
own tasks, it delegates tasks to
other persons and helps you
manage both your personal and
professional tasks. Furthermore, the
application runs on smart phones
and PC Tablets as well.
The application provides
transparency to all tasks, so that
they can be tracked by others
indirectly concerned with them.
My Tasks
n n
n
n
n
Fast introduction of tasks Edit tasks
Tasks can be introduced quickly, directly The application allows editing tasks, so if
from the application, and can also be a subscriber comments or modifies one
emailed. Tasks can also be created as of the tasks already created, other
Charisma documents (invoices, subscribers can watch the status of the
payments, accounting notes etc.) and actions performed.
associated with the document of origin Synchronization with Charisma
for an easy navigation.AppServer via Internet
The application provides default values The authentication is based on to the
for deadlines, which can also be Charisma username. Thus, the
configured by the user. It also provides application allows a collaborative work
automatic filling of contextual data on each task, providing automatic and
(date, time, task category). real-time updates.
Completed tasks are automatically Notifications and alerts
archived. Users can choose to be notified on
exceeding deadlines - this functionality is Plan and view tasks for a certain period
available even when the application is
My Tasks allows you to view a list of turned off.
tasks, depending on their timeframe, but
also on files or importance.
If you choose to view tasks according to
time, the first category to be displayed
will be tasks with exceeded deadlines,
while the other
categories will
include tasks
with no
deadline.
Features
poza
With over 17 years of experience, TotalSoft is
the largest Romanian ERP provider. With
1500 clients in the private and public sector
in 25 countries, such as USA, Germany, UK,
Austria, Italy or France, TotalSoft has an
undeniable expertise in 9 verticals, focusing
on retail and distribution, constructions,
financial services and medical ones.
The company has its own suite of software
solutions, namely Charisma Business Suite,
to which renowned systems, such as
Charisma ERP, Charisma HCM or Charisma
Medical Software belong.
TotalSoft is member of Global Finance
Group, one of the largest private investment
companies in South-Eastern Europe, with
offices in Athens, Bucharest, Sofia and
Belgrade. Global Finance manages funds
amounting to over EUR 850 million and has
carried out over 70 investments since its
founding in 1991.
Poland Poland
Romania Romania
Bulgaria Bulgaria
Greece Greece
Czech RepCzech Rep
HungaryHungary
Albania Albania
Austria Austria
UnitedKingdom UnitedKingdom
Germany Germany
Russia
Ukraine
Moldova
Serbia
Slovakia
SenegalSenegal
Qatar Qatar
Saudi ArabiaUAE
BelgiumBelgium
FranceFrance
ItalyItaly
SwedenSweden
SpainSpain
Estonia
USAUSA
TotalSoft Implementations
Planned Subsidiaries
Active Subsidiaries
TotalSoft Headquarters
TotalSoft Headquarters, Global City Business Park 10 Bucharest - Nord Street
thBuilding O2, 8 Floor,
P: +4021 335 17 09
W: totalsoft.ro, charisma.ro, acollada.com
Voluntari, llfov,România
Austria | Greece | Bulgaria | Qatar
© T
ota
lSo
ft 2
01
2