Changing Lives through Sport and Physical Activity
Tender opportunity – 26 June 2018
Linda Macdonald, The Robertson Trust
Pamela Dewar, sportscotland
Yvonne McBride, Partnerships for Procurement
Overview
• Background to Changing Lives through Sport & Physical Activity
• Workforce education
• Strong & Effective Organisations tender• Overview• Workstrands 1 & 2• Specification conditions• Management of contract
• Tender process and timescales
• Partnership for Procurement support
• Questions
Background
Key partners
Sport for Change Research (Feb 17)• Key factors in Sport for Change approaches• CLTSPA programme;
• Clear messaging and leadership• Workforce education• Funding
‘Using sport and physical activity to intentionally bring about positive change for individuals and communities’
Focus areas:
• Effective Organisations
• Approaches• Organisational
• Coach / practitioner
• Passive and Targeted
• Audiences:• Professional staff
• Sport clubs and community organisations
Workforce education
Supporting strong and effective organisations
• Aim• Workstrands 1 and 2• Clubs and Communities frameworkKey:• Blended learning approaches• What context exists• Process for refining outcomes
Workstrand 1
• General blended learning opportunities for support and delivery organisations
• Outcomes• Audience• Stages
• Develop
• Deliver to support organisations
• Deliver to delivery organisations
• Review
• Value
Workstrand 2
• Direct 1:2:1 development support to individual delivery organisations
• Outcomes• Audience• Stages
• Develop
• Agree work and contract
• Deliver to delivery organisations
• Review
• Value
Clubs and
Communities
Framework
Thematic areas Workstrand
1
Workstrand
2
Organised Vision, strategy and
planning
Governance
Sustainable Effective Resource
Management and
Operational Delivery
Impact and Improvement
Connected Partnerships and
Collaboration
Understanding Community
Need
Clubs and
Communities
Framework
Thematic areas Workstrand
1
Workstrand
2
People Effective Leadership
Great People
Effective Delivery
Profile Building your profile
Places Safe and Purposeful
Environments
Specification conditions
•Product/service•Contracted organisation•Bids must address all aspects of a
workstrand - consortia bids welcomed•Organisations can bid for one or both
workstrands
Management of contract
• Engaged by The Robertson Trust•Managed through Operational group•Comms and reporting• Integration with wider work
Tender process
• Tender responses• Must cover a whole workstrand• Consortia bids welcome, but must have a
lead organisation• Separate bids for each workstream• 6 sides of A4 (inc work plan), budget form,
organisational info• Key criteria
•Appointment of successful bidder
Criteria Weighting
Compelling Vision 15%
Planning & Delivering results 25%
Expert practitioners 25%
Governance arrangements 15%
Communication 10%
Value for money 10%
Tender timeline
Work area Period
Procurement – Open day/tender opens 26th June
Procurement – Partnership for Procurement support session
6th July (Glasgow)
Procurement – Tender closes Monday 20th August, 1pm
Procurement – interviews if relevant w/c 27th August
Procurement – Application decisions made w/c 3rd September
Delivery – subcontract agreement in place w/c 17th September
Delivery – orientation with Operational group w/c 24th September
Delivery – sportscotland staff October
Delivery – professional support staff in partner organisations
November-ongoing
Delivery – to sports clubs and community organisations
December - ongoing
Changing Lives through Sport & Physical Activity
P4P Supports
26 June 2018
Yvonne McBride
Our Partners……
Partnership & Procurement Support
Collaborative approach to tendering
Increased skills and capacity
Increased sustainability
P4P Collaboration Toolkit
Developed to support organisations who are considering working together.
You can use the toolkit as a quick ‘go to’ guide to collaboration and to track your progress.
It has been prepared with three phases that follow the typical lifecycle of a collaborative project.
Why Collaborate?
• In response to changes in funding/contracting arrangements
• To improve service offering or fill gaps, develop ideas, innovate
• To extend service, geographically or in scope
• To access funding or bid for contracts
• To complement services
• Increased efficiency, effectiveness and economies of scale
P4P Website
Our P4P website includes a bank of online tools and
resources such as:
• a mix of external partner / stakeholder
information relevant to the sector around
collaboration and tendering
And
P4P resources:
• P4P How to Create a Bid Library and our 10
stage procurement guide covering early
stage understanding your market through to
evaluation and continuous improvement.
New for 2018 - the P4P Collaboration Toolkit
Collaboration Toolkit Baseline Dashboard
Ready for Business (RfB) Third Sector Register
The P4P website hosts the refreshed Ready for Business Register; which incorporates
details of Supported Businesses. The register; which is open access, is a searchable
database of third sector suppliers.
Specific P4P support – This ITT
• Collaboration workshop 6 July
• Partnership Agreement
• Tender review
…and moving forward
• Further collaboration and tender support for third sector
Next steps
• ITT www.therobertsontrust.org.uk
• Powerpoint and Q&As uploaded
• 2 week period for further Q&As
• Partnerships for procurement session
Questions?