Changing Lives through Sport and Physical Activity

Tender opportunity – 26 June 2018

Linda Macdonald, The Robertson Trust

Pamela Dewar, sportscotland

Yvonne McBride, Partnerships for Procurement

Overview

• Background to Changing Lives through Sport & Physical Activity

• Workforce education

• Strong & Effective Organisations tender• Overview• Workstrands 1 & 2• Specification conditions• Management of contract

• Tender process and timescales

• Partnership for Procurement support

• Questions

Background

Key partners

Sport for Change Research (Feb 17)• Key factors in Sport for Change approaches• CLTSPA programme;

• Clear messaging and leadership• Workforce education• Funding

‘Using sport and physical activity to intentionally bring about positive change for individuals and communities’

Focus areas:

• Effective Organisations

• Approaches• Organisational

• Coach / practitioner

• Passive and Targeted

• Audiences:• Professional staff

• Sport clubs and community organisations

Workforce education

Supporting strong and effective organisations

• Aim• Workstrands 1 and 2• Clubs and Communities frameworkKey:• Blended learning approaches• What context exists• Process for refining outcomes

Workstrand 1

• General blended learning opportunities for support and delivery organisations

• Outcomes• Audience• Stages

• Develop

• Deliver to support organisations

• Deliver to delivery organisations

• Review

• Value

Workstrand 2

• Direct 1:2:1 development support to individual delivery organisations

• Outcomes• Audience• Stages

• Develop

• Agree work and contract

• Deliver to delivery organisations

• Review

• Value

Clubs and

Communities

Framework

Thematic areas Workstrand

1

Workstrand

2

Organised Vision, strategy and

planning

Governance

Sustainable Effective Resource

Management and

Operational Delivery

Impact and Improvement

Connected Partnerships and

Collaboration

Understanding Community

Need

Clubs and

Communities

Framework

Thematic areas Workstrand

1

Workstrand

2

People Effective Leadership

Great People

Effective Delivery

Profile Building your profile

Places Safe and Purposeful

Environments

Specification conditions

•Product/service•Contracted organisation•Bids must address all aspects of a

workstrand - consortia bids welcomed•Organisations can bid for one or both

workstrands

Management of contract

• Engaged by The Robertson Trust•Managed through Operational group•Comms and reporting• Integration with wider work

Tender process

• Tender responses• Must cover a whole workstrand• Consortia bids welcome, but must have a

lead organisation• Separate bids for each workstream• 6 sides of A4 (inc work plan), budget form,

organisational info• Key criteria

•Appointment of successful bidder

Criteria Weighting

Compelling Vision 15%

Planning & Delivering results 25%

Expert practitioners 25%

Governance arrangements 15%

Communication 10%

Value for money 10%

Tender timeline

Work area Period

Procurement – Open day/tender opens 26th June

Procurement – Partnership for Procurement support session

6th July (Glasgow)

Procurement – Tender closes Monday 20th August, 1pm

Procurement – interviews if relevant w/c 27th August

Procurement – Application decisions made w/c 3rd September

Delivery – subcontract agreement in place w/c 17th September

Delivery – orientation with Operational group w/c 24th September

Delivery – sportscotland staff October

Delivery – professional support staff in partner organisations

November-ongoing

Delivery – to sports clubs and community organisations

December - ongoing

Changing Lives through Sport & Physical Activity

P4P Supports

26 June 2018

Yvonne McBride

yvonne@p4p.org.uk

Our Partners……

Partnership & Procurement Support

Collaborative approach to tendering

Increased skills and capacity

Increased sustainability

P4P Collaboration Toolkit

Developed to support organisations who are considering working together.

You can use the toolkit as a quick ‘go to’ guide to collaboration and to track your progress.

It has been prepared with three phases that follow the typical lifecycle of a collaborative project.

Why Collaborate?

• In response to changes in funding/contracting arrangements

• To improve service offering or fill gaps, develop ideas, innovate

• To extend service, geographically or in scope

• To access funding or bid for contracts

• To complement services

• Increased efficiency, effectiveness and economies of scale

P4P Website

Our P4P website includes a bank of online tools and

resources such as:

• a mix of external partner / stakeholder

information relevant to the sector around

collaboration and tendering

And

P4P resources:

• P4P How to Create a Bid Library and our 10

stage procurement guide covering early

stage understanding your market through to

evaluation and continuous improvement.

New for 2018 - the P4P Collaboration Toolkit

Collaboration Toolkit Baseline Dashboard

Ready for Business (RfB) Third Sector Register

The P4P website hosts the refreshed Ready for Business Register; which incorporates

details of Supported Businesses. The register; which is open access, is a searchable

database of third sector suppliers.

Specific P4P support – This ITT

• Collaboration workshop 6 July

• Partnership Agreement

• Tender review

…and moving forward

• Further collaboration and tender support for third sector

Thankswww.p4p.org.uk

info@p4p.org.uk

Next steps

• ITT www.therobertsontrust.org.uk

• Powerpoint and Q&As uploaded

• 2 week period for further Q&As

• Partnerships for procurement session

Questions?