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CENTRALRSAACADEMIESTRUST
SchemeofDelegation
Approved-TrustBoardofDirectors(12thJuly2017)
Review:(December2017)
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Contents:
Page 3 Introduction
Page 4 Aims of the Scheme of Delegation
Page 5 The Trust School Improvement Model (and degree of delegation by school category designation)
Page 6 Financial delegation thresholds by school finance banding
Page 7 detailed scheme –
Section 1 strategy – p.7
Section 2 Governance - p.8….
(will be completed once draft approved and formatted)
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Introduction
1. As a member of the RSA Family of Academies the Central RSA Academies Trust recognises both the benefits of collaboration and the importance of allowing schools appropriate autonomy and flexibility to respond to the needs of their own communities.
2. Within the Central RSA Academies Trust the board of trustees is accountable in law for all major decisions about the academies within the group. This does not mean, however, that the board is required to make all the decisions themselves. The Central RSA Academies Trust takes the view that many decisions can and should be delegated, including to the CEO and local governing boards and across individual academy senior leadership teams.
3. The attached scheme of delegation is the key document defining the lines of responsibility and accountability in a MAT. It is intended to be a clear and systematic way of ensuring members, trustees, committees (including local governing committees), executive leadership and academy principals are clear about their roles and responsibilities, allowing everyone to get on with the business of improving outcomes for children and young people.
4. The scheme of delegation will be kept under regular review, and will be changed as required at any time to ensure clarity of operation and in the spirit of the above.
Important Note:
It is confirmed that the legacy monies from Pendolfawr, left to specifically support the students of RSA Academy, Tipton, will remain ‘ring-fenced’ and decision for allocation as per the trust guidance to LAGB, for that purpose.
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Aims of the Scheme of Delegation To ensure that: 1. The division between the operational aspects of the academies and the role of governance is clear cut 2. Considerable value is placed upon good forward planning and that those plans are reflected in the well-considered annual budgets and longer term forecasts 3. Accountability is appropriate at the appropriate level to the particular institution, its scale as well as its status on the journey towards achieving and maintaining excellent outcomes 4. Management and, in particular, accounting surprises are minimised. (forecasts and regular management accounting reviews by both Trust F&R Committee and by LAGB) 5. Principals of our Academies have the maximum authority and flexibility to operate within their academy budgets as outlined in the Scheme of Delegation. (Authority appropriate to size of school is the norm, and only reduced where concerns from LAGB or Trust Board lead to specific reduction in levels for an Academy.) 6. Governors and Trustees retain a degree of objective challenge over plans, performance reviews, outcomes and forecasts 7. The Trust needs to actively manage reserves across the Trust academies to facilitate the Trust’s role in developing talent and educational policies which will enhance outcomes at some or all of its institutions. 8. The Finance function plays a key role in the stewardship of Trust and Academy assets and resources and is fully supported by qualified and committed team with leadership in each hub as well as cross function roles. 9. The Trust Finance Committee is operating on behalf of the Trust in reviewing detailed aspects of academy budget proposals and their longer term forecasts, as well as the allocation of and justification for capital expenditure allocations and in making recommendations on these matters to the Trust it deems appropriate; as such this committee does not replace whatever local oversight the LAGB deems appropriate.
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The Trust School Improvement Model (and degree of delegation by school category designation) A key strategic aim of the Trust is to ensure that all schools are delivering sustainably good education. The Trust deploys a team to assess risk against this aim that consists of the CEO, the Early Years and Primary Curriculum Advisor and the commissioned Trust School Improvement Partner service. The CEO identifies when additional capacity is required from external providers to support the evaluation of risk. An ongoing assessment of schools in the Trust, and those potentially joining the Trust, is made against our ‘six pillars’ of school improvement:
• Outcomes, and current cohort progress measures • Teaching, learning and assessment • Well-being, behaviour and attendance • Leadership and management, including performance management, quality assurance, line management and financial efficiency • Curriculum • Governance
Our pillars are underpinned by the vision and values of the Central RSA Academies Trust, which are closely aligned to the values of the RSA and the RSA Academies. Appropriate support and intervention Where all six pillars are securely and sustainably ‘good’, school improvement planning is fully delegated to the school, and normal line management and monitoring support is applied by the Trust to the school. Where a pillar is deemed less than good, or vulnerable to dropping below good, then additional support is allocated by the Trust. ‘At-risk’ Where a number, or all pillars, are not yet securely good, the school is designated as ‘at risk’. School Improvement planning is not delegated, and the CEO, with the Principal, take an active role with senior leaders at the school in the school improvement planning process, to ensure full support is given to rapid improvement. The CEO will identify additional resource allocation from the Trust School Improvement Fund, as required, including the deployment of:
• NLE (inc. CEO) support • Additional TSIP support • EY&PC advisor support • SLE support from within the Trust, and through the RSA Teaching School Alliance • Deployment of other Trust senior leader support (including secondment) • Additional support and resource as required
The interventions are swift in order to generate rapid improvement that enables the school improvement planning process to be delegated at the earliest opportunity (once confidence can be assured that the school is securely and sustainably good).
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Financial delegation thresholds by school finance banding
The Trust will designate each school in the Trust to a threshold banding annually based on size of school)
Band C Schools > 1000 pupils
Band B Schools with >500 and <1000 pupils
Band A Schools with <500 pupils
Where financial thresholds apply as part of the scheme of delegation, thresholds may vary by banding.
Note: Abbeywood and Churchill, as two schools but with one Executive Headteacher and one Local Academy Governing Board, will be given a banding as per a single academy based on the combined
Threshold>
Band v
4.5.2.1 Principal’s Authority - Placing orders for goods and services (capex and revenue) – covered by budget
4.5.2.2 Principal’s Authority Placing orders for goods and services (capex and revenue) – NOT covered by budget
4.6.5 Disposal of assets
Proposed by Principal, Approval threshold for LAGB (CEO/F&R informed)
4.7.4Write-off of bad debts
Proposed by Principal, Approval threshold for LAGB (CEO/F&R informed)
4.8.1 Expenses claims of subordinates
4.8.8 Non-statutory payments and settlements
A Up to £5000 Up to £2500 Up to £10000 Up to £5000 Principal authorised <£500, LAGB authorsied <£1000, >£500
Principal proposes to CEO for Approval <£10000 (F&R sign off above £10000
B Up to £10000 Up to £5000 Up to £10000 Up to £5000 Principal authorised <£500, LAGB authorised <£1000, >£500
Principal proposes to CEO for Approval <£10000 (F&R sign off above £10000
C Up to £15000 Up to £7500 Up to £10000 Up to £5000 Principal authorised <£500, LAGB authorsied <£1000, >£500
Principal proposes to CEO for Approval <£10000 (F&R sign off above £10000
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OrganisationalDelegatedAuthorityFramework–Strategy-Section1
StrategyIsauthoritydelegatedfromtheBoardasadelegatedfunction?
ChiefExecutiveOfficer/ExepcutivePrincipal)
ChiefFinance
Officer
ChairsofLocalAcademyGoverningBoard(CoLAGB)
LocalAcademyGoverningBoard
AcademyPrincipal
1.1 1.1.1OverallstrategyofCRSAAT
No
Responsibleforsettingstrategy
Providesfinancialadviceandassistancein
developingstrategy
Consultedduringstrategydevelopment
Consultedduringstrategydevelopment
Consultedduringstrategydevelopment
1.1.2AdmissionofnewacademiestoCRSAAT*
No
Makesrecommendationstothe
Board
Providesduediligenceadviceinrelationto
potentialnewacademies
Consulted
consulted
consulted
1.1.3EnteringintoFundingAgreements No 1.1.4Enteringintooperatingleasesorotherlegalarrangements(whereallowedbyEFAAcademiesFinancialHandbook)
No
1.1.5Approvalofschoolimprovementplans
Yes**
Responsibleforssigningoffgovernorapprovalforschoolimprovementplansforschoolsatrisk{alignementchecktoRSAcommitmentsforallschools
Responsibleformonitoringperformanceofschoolimprovementplansandreporting
exceptionstotheBoard
Delegatedauthority**forapprovalandmonitoringofschoolimprovementplans,reportingexceptionstothe
ChairofLAGB
Responsiblefordevelopmentanddeliveryofschoolimprovementplans
*IncollaborationwithRSAAcademiesBoard**unlessschooldesignated‘atrisk’**monitoringofallSIPlansforalignmenttoTrustStrategicObjectivesincludingRSACommitments
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OrganisationalDelegatedAuthority Framework–Governance–Section2
Governance DelegatedFunction?
CEO/EP CFO GovernorManager ChairsofLocalAcademyGoverningBoard(COAC)
LAGB Principal
2.1
2.1.1AppointmentofDirectors No(MembersAppoint) RecommendationstoBoard
2.1.2RemovalofDirectors No RecommendationstoBoard
2.1..3ApprovaloftermsofreferenceforsubcommitteesandforLocalAcademyGoverningBoards
No RecommendationstoBoard
RecommendationstoBoard
RecommendationstoBoard
RecommendationstoBoard
consulted
consulted
2.1.4RecruitmentproceduresforLAGBs No RecommendationstoBoard
Ensuresrecruitmentproceduresarepublished&followedbyschoolsforallgovernorappointments
2.1.5AppointmentofBoardappointedLocalGovernors(otherthanthechair)
No(normallyonrecommendationof
CoLAGB)
Recommendationsto
Board
RecommendationsofappointmentstoBoard
Recommendationsto
CoLAGB
Recommendationsto
CoLAGB
2.1.6AppointChairofLocalAcademyGoverningBoard No RecommendationstoBoard
RecommendationstoBoard
RecommendationstoBoard
2.1.7AppointChairsofLAGBsub-committees(whereLAGBhaschosentooperatesub-committees)
Yes
Ensuresdueprocessisfollowed(delegatedtoLAGBclerkifdifferent)
Makeappointmentsfollowingclerkrun
dueprocess
Recommendations/NominationstoClerktoLAGB
2.1.8RemovalofLocalGovernors
Yes(partly–Board
retaintherighttoalsoremoveamemberof
LAGB)
ApproveremovalofLocalAcademyGovernorsandreporttoBoard
Recommendationsto
CoLAGB
Recommendationsto
CoLAGB
2.1.9Appoint/RemoveGovernorManager(Clerk)totheBoardofDirectors
No RecommendationstoBoard
consulted
2.1.10Appoint&RemoveClerktotheLAGB No(boardtoratifyappointments)
Involvedinprocess(aslinemanagerofappointedindividual)
Overseesinrecruitmentandappointmentofclerk–recommendtoBaordforratification
InvolvedinAppointmentofclerk
RecommendationstoLAGB
2.1.11CoordinationofGovernorflowofinformationanddecisions
Yes Coordinationofagendasandpolicyschedule
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2.1.12Authorisedtoapprove/amendorganisationalschemeofdelegation
No RecommendationstoBoard
RecommendationstoBoard
RecommendationstoBoard
RecommendationstoCoLAGB
RecommnedationstoLAGB
2.1.13TakeoutDirectorIndemnityInsuranceCover
Yes
Responsibleformakingadequatearrangements
2.1.14Acquisitionoflegalentities No RecommendationstoBoard
Provisionofprofessionaladvice
Governance DelegatedFunction?
TrustStrategicDirector(CEO)
DirectorofBusinessand
Finance
GovernorManager ChairsofLocalAcademyGoverningBoard(COAC)
LAGB Principal
2.1.15Maintenanceofregisterofinterests
Yes
Responsibleforensuringregisterismaintained
SupportCFO(inc.Ensuringwebsite
published)
ResponsibleforensuringLAGBregisterisaccurateanduptodate
2.1.16Enteringinto,orwithdrawingfrom,aformalpartnership(suchasdualuseagreements>15KperAnnum–seeSchoolBanding)
No,butmaybedelegatedinsomecasesbasedon
financialvalueandlevelofrisk
RecommendationstoBoard
Provisionofprofessionaladvice
RecommendationoflocalformalpartnershipsforBoardratification
ApproveslocalpartnershipinlinewithBandinglimits
Recommendslocalformalpartnerships
2.1.17MaintenanceofRiskManagementprocesses
No(butmanagementrequiredasoutlined,allreportingtothe
Board))
ResponsibleforensuringRRSAATriskregisterismaintained,reportingtotheBoard
Responsibleformanagingriskregisterandriskmanagementprocesses/advice,reportingtotheBoard
SupportCFO Reviewsrelevantrisksonriskregisterand
contributestoprocess/updates/amendment,reportingto
theBoard
Reviewsrelevantrisksonriskregisterand
contributestoprocess/update/amen
dment
ResponsibleforensuringAcademyriskregisterismaintained,reportingto
theBoard
Ensuresseniorleadersreviewrelevantriskson
riskregisterandcontributestoprocess/update
2.1.18ApprovalofCRSAATpoliciesnotspecificallyreferencedelsewherewithinthisdocumentorappendices(seepolicyschemeofdelegation)
No,butmaybedelegatedinsome
casesbasedonlevelofrisk
Makesrecommendations
toBoard
Makesrecommendations
toBoard
Maintainpolicyreviewscheduleandpublishtowebsites
Delegatedauthorityforapprovalofanypoliciesspecificallydelegated
toLAGB
MakerecommendationtoCoLAGBforpolicyapprovalinlinewithschemeofdelegation
MakerecommendationtoCoLAGBforpolicyapprovalinlinewithschemeofdelegation
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OrganisationalDelegatedAuthorityFramework–Education/Curriculum–Section3Education/Curriculum
DelegatedFunction CEO?EP CFO ChairsofLocalAcademyGoverningBoard
LocalAcademyGoverningBoard
Principal
3.1
3.1.1ApprovalandmonitoringofCRSAATandacademytargetsforstudentachievementandattendance
No
ResponsibleforproposingCRSAATandlocaltargetstotheBoardandproviding
appropriatereporting(RSAAstandardscommitteelink)
Reviewoflocaltargetsettingprocessesand
reportingtoBoard
Reviewoflocaltarget
settingandresponsibleforholdingPrincipaltoaccount
ReportstoLAGBandBoard(throughCEO(&RSAAstandardscommittee
annually)CEO[TrustSchoolImprovementPartner]
3.1.2ApprovalandmonitoringofCRSAATandacademytargetsforqualityofteachingandlearning
No
ResponsibleforproposingCRSAATandlocaltargetstotheBoardandprovidingappropriatereporting
Reviewoflocaltargetsettingprocessesand
reportingtoBoard
Reviewoflocaltarget
settingandresponsibleforholdingPrincipaltoaccount
ReportstoLAGB(andBoardthrough
CEO)
3.1.3ApprovalandmonitoringofCRSAATandacademytargetsaroundstudentwellbeing
No
ResponsibleforproposingandCRSAATlocaltargetstotheBoardandprovidingappropriatereporting
ReviewoflocaltargetsettingprocessesandreportingtoBoard
Reviewoflocaltarget
settingandresponsibleforholdingPrincipaltoaccount
ReportstoLAGB,(andandBoardthrough
CEO)
3.1.4Approvalofschoolimprovementplans
Yes*(unlessdesignated‘atrisk’–seeSchool
ImprovementModel))
Authorisedtoapprovefor‘atrisk’schools(sign-off
approvalofallimprovementplans–
KPIs/Targets/alignmenttostrategicplan)
ReportsexceptionsasnotifiedbyLAGBtotheBoard
*Delegatedauthority(unlessatrisk)forapprovaland
monitoringofschoolimprovementplans,reportingexceptions
totheBoard
ReportstoLAGB
3.1.6Post-OfstedCRSAATActionPlansignoff No(mayappointtaskandfinishgroup)
MakesrecommendationtoBoard(utilisingTrustSIP)
3.1.7Post-OfstedAcademyActionPlansignoffYes*
(forgoodandbetter)
Authorizedtoapproveandmonitorschoolslessthan
good
Reviewfeedback
andplans
Delegatedauthority(ifgoodorbetter)for
approvalandmonitoringof
academypost-OFSTEDplanning
MakesrecommendationsandreportstoLAGB
3.1.8Curriculumapproval
Yes,(apartfrom‘atrisk’andsubjecttomonitoringtoretainoversightstrategicplanalignmentand
RSAdistinctiveness/skills
Monitorscurriculuminlinewithstrategicplan–refersexceptionstotheboard.Supportandsign-offofcurriculumplanforschooldesignated‘atrisk’
Delegatedauthoritytoapprovecurriculuminlinewithstrategicplan(apartfrom‘atrisk’
RecommendscurriculumtoLAGBforapproval
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Education/Curriculum
DelegatedFunction CEO?EP CFO ChairsofLocalAcademyGoverningBoard
LocalAcademyGoverningBoard
Principal
3.1.9Curriculum:Planning,implementationandreview
Yes
Overseesdevelopmentanddeliveryofeffectivecurriculumplans
Monitorseffectivenessofcurriculumplans
Developsanddeliverscurriculumplans
3.1.10SignoffofCRSAATeducationalpolicies(e.g.offsitevisits,RSAdistinctivenesscommitments,REprovision,Collectiveworshipetc)
Partly(seepolicy
schedule)
MakesrecommendationstoBoard–where
exceptions
Makesrecommendationsto
Board–whereexceptions
DelegatedAuthority(asperpolicyschedule)
3.1.11Signoffoflocalacademyeducationalpoliciesandprocedures(e.g.extracurricularactivities,exams,behaviour,markingpolicies)
Partly(seepolicyschedule)
Delegatedauthorityforapprovalandmonitoringoflocalacademypoliciesand
procedures
MakesrecommendationsandreportstoLAGB
3.1.12Termdates
No
Recommendstermdatesto
TB
Consulted
MakesrecommendationstoCEO,indialoguewithotherPrincipals
3.1.13Length/organisationofAcademyday
No
MakesrecommendatiosntoTB
Consulted
MakesrecommendationstoCEO
3.1.14Fixedtermexclusions Yes Receivesreport Authorised,reporttoLAGB
3.1.15Permanentexclusions Yes ConveneshearingtoreviewPrincipaldecision–confirm/overruledecision
Authorised,reporttoLAGB
3.1.16Exclusionappeals
Yes
Authorised
3.1.17Admissionspoliciesandcriteria
No
MakesrecommendationstoBoard
RecommendationtoTB
Recommendationtoboardvia
CoLAGB
RecommendationtoboardviaLAGB
3.1.18Admissionspolicyimplementation Yes,butmonitors Convenesappealspanels(oroutsourceslaypanel)
Monitors
Authorised(ReportstoLAGBandBoard)
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OrganisationalDelegatedAuthorityFramework–Finance–Section4
Finance DelegatedFunction? CEO/EP CFO Finance&ResourcesCommittee
LocalAcademyGoverningBoard
Principal
4.1STATUTORYREPORTING 4.1Completionandapprovalofannualaccountsandreportstofundingandregulatorybodies
No Review RecommendationtoCEO(AO)andBoardviaAuditCommittee
4.2Completionandsubmissionofotheraccountingreturns Yes Authorised 4.3 Completing annual& periodic financial reports to Boardand/or DfE (including income/expenditure, cash flow,projectionsetc.).
Yes
Authorised
4.4AuthorisedtocompleteTAX/PAYEreturns Yes Authorised
4.5AuthorisedtocompleteVATreturns. Yes Authorised
4.2SYSTEMSOFINTERNALFINANCIALCONTROL 4.2.1Assuranceoveradequacyofsystemsofinternalfinancialcontrol
No ProvidesassurancetoEFAasAO
ProvidesassurancetoCEOandBoard[AuditCommitteemonitorsadequacy]
4.2.2Approvaloffinancialregulations No RecommendationtoBoard
4.2.3Appointmentofinternalauditors No Managementofappointmentprocess–AuditCommitteeadviseTBonappointment
4.3BUDGET&MANAGEMENTREPORTING 4.3.1Approvalofannualbudget
No
EndorsementasAccountingOfficer
Oversightofpreparation,reviewofbudgetplans,proposetoBoardviaF&R
ReviewandrecommendationtoBoard
Reviewofdetailedacademyfinancialplans–agreesmajorissues
Preparationofdetailedacademyfinancialplans
4.3.2Receiptandreviewofmanagementaccounts
No
Reviewofacademymanagementaccountsandpreparationof
summaryreporttoBoard
ReviewofTrust&Academiesfinancialposition–report
exceptions/concerns/opportunities&
recommendationstotheBoard
Reviewofacademyfinancialposition
Accountableforlocalacademyfinancial
position
4.3.3MonitormonthlyexpenditureandlatestFYFs
Yes<2%
Approvesvariations>2%GAG
Recommendsvariations>2%ofGAG
PreparesF&Rreports HighlightsconcernsandexceptionstoBoardand
LAGBsApprovesupto2%ofGAG
variation
Monitorsconcerns&exceptionsandrespondstoBoard/F&R
Monitorsconcerns&exceptionsandrespondstoBoard/F&R
4.3.4ApprovalofCRSAATbudgetandacademycontributions No RecommendationtoBoard
RecommendationtoBoard
Consulted Consulted Consulted
4.3.5Deficitforecasts(wherebudgetissurplus) NoApproves Endorsesproposals Proposes Reviewsandrecommends Agreesvariation ReportstoLAGB&Trust
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Finance DelegatedFunction? CEO/EP CFO Finance&ResourcesCommittee
LocalAcademyGoverningBoard
Principal
4.4FINANCIALPROCEDURES 4.4.1.Authorise Financial Procedures Manual No Recommendation to
boardRecommendation to board
Recommendationtoboard
Auditcommitteealsotoconsiderandmakerecommendations
Consulted Consulted
DelegatedAuthorities-Financial Delegatedfunction? CEO/EP CFO F&RCom. LAGB Principal4.5Purchasing
4.5.1 Ensuringcompliance-purchaseandtendering AssureswithAudit
4.5.2.1Placingordersforgoodsandservices(capex
andrevenue)-Ifcoveredbybudget Approves>£50k<£50ksubjecttoF&Ragreement
<£25kwithLAGBandF&Ragreement
Reviewsif>£25k,Approvesif<£50K, Agrees Approves–bandA/B/C
4.5.2.2PlacingordersforgoodsandservicesIfinexcess
ofbudget Approves>£25k<£25ksubjecttoF&Ragreement
<£10kwithLAGB&F&Ragreement
Reviews>£10k,approves<£25k Agrees Approves-bandA/B/C
4.5.3 Setupofnewvendors Yes Authorisedwithdualkeyprocess
4.5.4Lettersofguarantee,indemnities,lettersofcomfort NoApproveall Endorse Propose
Reviewsandrecommends
4.6Capitalprojects
4.6.1 Buildingstrategyandcapitalprojects
Approvesstrategy[notdelegated-althoughdelegatedbelow25K)
DevelopsbuildingsstrategywithCFO/Principals/LAGBsthroughF&Rcommittee[authorisedbudgetedbelow£25K]
DevelopsbuildingsstrategywithTSD/Principals/LAGBsthroughF&RcommitteeMaintainsplanninghorizonandproposesprojects[authorisedbudgetedbelow25K]
MaintainsbuildingsstrategyandmakesrecommendationtotheBoardforbuildingprojectsabove£25K[authorisedbudgetedabove£25K)Reviewsplanninghorizonandevaluatesprojectsandtimelines
Recommendsbuildings/capitalneeds(inc.majormaintenance)foracademytoF&R/BoardRecommendsbuildingandmajormaintenanceprojects
Developsbuildings/capitalneeds(inc.majormaintenance)andrecommendsprioritiestoLAGB[authorisedbythresholdBandA/B/CIdentifiescapacityneedsandprioritisesprojects
4.6.2
Managementofcapitalprojects
Yes
EnsuresmanagementandgovernancearrangementsareappropriateandreportstoBoard
Oversightofcapital
projects(VIAH&Scommittee)-reportstoF&R
MonitorscomplianceofpolicyandproceduresonsitethroughH&Scommittee–receivesquarterlyreport
Responsibleforcomplianceonsiteofpoliciesandprocedures
Managementofcapitalprojects
4.6.3 Postimplementationaudits Receivesaudits Preparesaudits Requestsaudits Receivesaudits Receivesaudits
4.6.4 AssetregisterYes-Receivesverificationreports
Maintainsregisterandundertakesprogofassetverification
Receivesverificationresultsandrecommendsaction
Assistsinverificationprogandresponsibleforsecurity
4.6.5 DisposalofassetsPartly-ApprovedisposalwithNBV>£15k
ApprovedisposalwithNBV<£15k
AnydisposalwithNBV<£1000
ApprovedisposalwithNBV>£10k
ApprovedisposalwithNBV<=10K Proposes
4.7Banking,Borrowing&Fiscal
4.7.1Openbankaccountsandsetapprovedsignatories No-Approvessignatories Canbesignatory
Proposesandmanagesfunds.Canbesignatory Canbesignatory
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4.7.2 ApprovaltoborroworfinancialleaseNo-ApprovessubmissiontheEFA Endorsesproposals Recommends
Reviewsandrecommends
4.7.3 InvestmentofcashbalancesNo-Approves.Receivesauditreports Endorsesproposals Proposes
Reviewsandrecommends
4.7.4 Writeoffofbaddebts Partly-Approves>£25k ProposesApproves,withCFO>£5k,<25K
Approve<5K,refertoCFO/F&R>5K ProposetoLAGB<5K
4.8
4.8.1 ExpenseclaimsforsubordinatesYes-CEO/EPexpensesapprovedbyChair
Authorisedanystaff>£1000,informingF&R
Authorised<£250ownstaff,<£500anystaff Informed>£1000
Authorised>£500,<=£1000 Authorised<=£500
4.8.2Recruitmentofstaff-***ForSeniorexecutivesseparateauthorityapplies
4.8.3 Budgetedpositions YesEndorsesadditionalrecruits
Evaluatesannualstaffingplanandrollingchanges,reportsheadcount
Reviewsaspartofbudget
Recommendsannualbudgetstaffingplan–approvesstaffingwithinbudget
ReplacementsoradditionalrecruitswithinbudgetedplanasdelegatedbyLAGB
4.8.4 Unbudgetedpositions Yes–toCEOAuthorised-Agreesproposals
Makesproposalsforcentralstaff
Reviewsfinancialimpactandrecommends Recommends MakesproposalstoCEO
4.8.5 Payrollchanges Yes AuthoriseschangesprocessedbyHR
AuthoriseschangesprocessedbyHR
4.8.6 Payawards(Annual) No-ApprovedatBoard Makesrecommendation Makesproposals 4.8.7 Salaryexceptionstopolicy Yes–toCEO Approves Evaluates Proposes
4.8.8 Nonstatutorypaymentsandsettlements
Partly–below10KtoCEO,Approves<£50KEFAApprovalabove50K
Approves<=£10kRecommendstoTB>10K Recommends informed
RecommendstoCEOforapproval Proposals
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OrganisationalDelegatedAuthorityFramework–HumanResources–Section5
Humanresources
DelegatedFunction?
=CEO/EP CFO LAGB
Principal
5.1STAFFSTRUCTURE5.1.1Approvalofannualstaffingbudgets
No
(LAGBtorecommend,financecommitteetoendorseorhighlight
risks)
ReviewscostedstaffingplansandmakesoverallbudgetrecommendationstoBoardviaFINANCECOMMITTEE
Reviewscostedstaffingplansandmakesoverallbudgetproposalsto
Board,recommendationviaFINANCECOMMITTEE
RecommendsannualstaffingplanstoCEO&F&Rcommitteeforoverallconsideration
Preparesannualstaffing
plans
5.1.2 Authorised to Increase Academy/OrganisationalHeadcount (Establishment) within existing staffing budget(replacementonly)
Yes
Canauthorise)changesbeyondoverallbudget
Monitors,andAdvisesCEO/F&Rof
exceptions/concerns
Approvesincreasein
headcountwithinagreedfinancebudget
Canauthorise
replacementpostswithinexistingstaffingbudget
5.1.3JobDescriptionsignoff Yes AuthorisedforCentralTeam
AuthorsiedforCentralTeam
ApprovesJDandrecommendstoHub
Businessmanagerfunction
AgreesJDSignsJDs
5.2GRADEOFPOSTS(TEACHING&SUPPORTSTAFF)
5.2.1Jobevaluationpolicy&procedures No
5.2.2Authorisedtoevaluatejobsandgrades
YesResponsibleforoversightandcross-organisationalgrading
Monitorsoversightandmakesrecommendations
toTB
ProvidesoversighttoTB
andCEOoncross-organisationalgrading
Approvesgrading
proposals
MakesgradingproposalsLAGB
5.2.3Authorisedtoagree/varybasicemploymentTerms&Conditions
No
EnsuresconsistentapplicationofT&Csin
eachHub
5.3RECRUITMENT5.3.1RecruitmentandappointmentofCEO/EP No Involvedinprocess Involvedinprocess Involvedinprocess5.3.2RecruitmentandappointmentofCFO No Involvedinprocess,
advisedBoard
5.3.3RecruitmentandappointmentofSeniorExecutivesandPrincipals
No
AppointsCentralTeamandPrincipalsjointlywithBoard
AssistsinPrincipalappointments
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Humanresources
DelegatedFunction?
=CEO/EP CFO LAGB
Principal
5.3.4RecruitmentandappointmentofotherSeniorLeaders Yes-maybeinvolvedattherequestoftheLAGB
AuthorisedtoappointotherSeniorleaders
Leadsprocessforownteams
AuthorisedforreplacementV-Ps
Involvedinprocessforotherseniorleaders
Leadsprocessforownteams,authorizedbelowV-P,LAGBratificationofVPappointments
5.3.5Recruitmentandappointmentofotherstaff Yes(withpotentialforreducingautonomyif
needed)
Authorisedtoappointstaffwithinownteams
involvedinprocess(delegatedauthorityto
Principal–earnedautonomy
Authorisedtoappointstaffwithinownteams
5.3.5ARecruitmentPolicyandProcesses
No
Ensureslegislativeandbestpracticecomplianceinrecruitmentprocesses
throughHRpolicies
AdvisesTrustboard Advisestrustboard Consulted Consulted
5.3.6Recruitmentprocedures
Yes
Carriesoutrecruitmentprocessesinlinewith
CRSAATpolicies/procedures
Carriesoutrecruitmentprocessesinlinewith
CRSAATpolicies/procedures
MonitorsrecruitmentprocessesareinlinewithCRSAATpolicies/procedures
Carriesoutrecruitmentprocessesinlinewith
CRSAATpolicies/procedures
5.3.7Signingofemploymentcontracts Yes(butChairmustsignCEOcontract)
SignscontractsofCFOandPrincipals
Signsotheremploymentcontracts
5.4PAYPOLICY5.4.1Annualapprovalofpaypolicy,includingpayawards,paypointvalues,etc.foreachHub
No
MakesrecommendationtoBoard
MakesrecommendationtoBoard
consulted
consulted
5.4.1ADeterminationofcross-organisationalgradingforeachHub
No
Monitorsandreportstoboard
Advisesboard
5.4.2Determinationofnoncross-organisationalpayranges Yes–except:
DeterminespayrangesforCEOandPrincipals
Advisesandmonitors
DeterminespayrangesforLeadershipstaffMakesrecommendationtoTBonPrincipalsranges
RecommendsrangestoLAGB
17
Humanresources
DelegatedFunction?
=CEO/EP CFO LAGB
Principal
5.4.3Appointmentoutsiderangeinsalarystructure Yes Authorisedtogiveclearancefornewranges
Proposalfornewrange
5.4.4AllocationofHubpayscale(TLRandequivalent)values Yes
Responsibleforoversight
Approvesifexceedstotalbudget
Ensuresconsistency Approvesifwithintotalbudget
Proposalfornewposts
5.4.5Valueofotherdiscretionaryallowances
Yes(exceptCEO?EP,CFO,,Principals)
Approvalofdiscretionaryallowances
Reviewsproposalandmakesrecommendation
toCEO
Approvesifwithintotalbudget
Proposalsforotherallowances
5.5.6AnnualPayProgression
Yes,exceptforCEO/EP,CFO,PrincipalsMonitorsconsistentapplicationofpolicyandprocedures
Ensuresconsistency
Ensuresconsistency
AgreesprogressionbelowPrincipalInvolvedinprocessforPrincipal
Oversightofappraisalandrecommendation
LAGB
5.6PENSIONPOLICY&DISCRETIONS Makesappropriate
pensionarrangementsandensuresproperadministration
5.6.1Handlingofallpensionmatters(teachersandsupportstaff)
Yes
5.6.2Approvalofuseofdiscretions No MakesrecommendationtoBoard
MakesrecommendationtoBoard
5.7OPERATIONOFPOLICIES5.7.1ApprovalofCRSAATemploymentpolicies
No
MakesrecommendationstoBoard
MakesrecommendationstoBoard
5.7.2Objectivesettingandperformanceappraisal
Yes(exceptTSD(CEO)Principals,DoB&F)Oversightofprocess
Appointmentofprocess/panelsfor
TSD/DoB&F/Principals
AppraisesPrincipals(withTSIP/Board/LAGBasappointed)AppraisesDoB&F,withinputfromAuditandF&R
Appraisalarrangementsforownteam
AssistsinPrincipalappraisals,andSLT
appraisalsMonitorsconsistency
ofpolicyimplem3entation
Approvesprogression
Appraisalarrangementsforownteam
18
Humanresources
DelegatedFunction?
=CEO/EP CFO LAGB
Principal
5.7.3Approvalofformalrestructureplans
Yes,belowLeadership
team
MakesrecommendationstoBoard
MakesrecommendationstoBoard
Approvesrestrucutureplansbelowseniorteam.Recommendsrestructureplansatseniorlevel
Proposesrestructure
5.7.4Approvalofnon-statutoryorspecialpayments
No(andmustreferto
EFA>£50K)
MakesrecommendationstoBoard
MakesrecommendationtoBoard
PartofProcess
5.7.5Authoritytoissuewarningsorotherdisciplinarymeasuresexceptdismissal
Yes Mayissuewarningsinownteams
Mayissuewarningsinownteams
Partofformalpanel Mayissuewarningsinownteams
5.7.6Authorisationofsettlementagreements
No(above£15K)and
mustrefertoEFA>£50K)
Authorisedismissalpaymentsupto£15KMakerecommendationtoBoardabove£15K
MakerecommendationtoCEO
MakerecommendationforauthorizationtoCEOupto£15KMakerecommendationtoBoardabove£15K
MakerecommendationtoLAGBupto£15K
5.7.7Suspensionofstaff
Yes(exceptCEO,CFO,)
Yes(Principals(withLAGBinvolvement)andotherstaff)
Yes(ownteam)
AssistsinsuspensionofPrincipal
Informedasappropriateofotherstaff
`Yes–staffbelowPrincipal
5.7.8EndingSuspensionofstaff
Yes(exceptCEO,Principals,CFO)
Authorisedforcentralteam/cross-staffteammembers
EndsuspensionofAcademystaffmembersbelowPrincipal
19
OrganisationalDelegatedAuthorityFramework–HealthandSafety–Section6
HEALTHANDSAFETY Delegated? CEO/EP CFO LocalAcademyGoverningBoard
Principal
6.1 6.1.1HealthandSafetyPolicy
No
AccountingOfficerwithoversightofH&Spolicyandpractice
MakesrecommendationtoBoardviaTrustH&Sexpertgroup
Responsibleforimplementationoflocal
policy
Accountableforimplementingpolicy
6.1.2EnsuringtheadequacyofhealthandsafetypracticethroughoutCRSAAT
No
OverseesCRSAATarrangementsandreportstoBoard
EnsuresAcademyarrangementsareadequate
ReportstoLAGB
6.1.3Criticalincidentplanning
Yes,butmonitors
HoldsCRSAATandAcademyCriticalincidentplansandreviewsasappropriate
Ensurescriticalincidentplansareadequateandinplace
Responsibleforcritical
incidentmanagementReportstoLAGB
6.1.4HealthandSafetyRIDDORreporting Yes,butmonitors EnsuresRIDDOR
reportingisinplace
6.1.5HealthandSafetyAccidentreporting
Yes,butmonitors
Monitoringandreportingof
exceptionsEnsuresseriousincidents
reportedtoBoardandCEOasurgentaction.Collatestheseforboardreporting
Ensuresthataccidentreportingarrangementsareinplace
Seriousaccidentsandnearmissesreportedtoboardas
urgentaction
Ensuresthataccidentreportingarrangementsare
inplace
Seriousaccidentsandnearmissesreportedtoboard
asurgentaction
6.1.6Statutorytraining
Yes,butmonitors
MonitorsCRSAATstatutorytrainingforH&Sandreports
toBoard
AdvisesPrincipalsregardingtrainingneeds
MonitorsAcademystatutory
trainingforH&S
Ensuresthattherearearrangementsforstatutory
trainingforH&S
6.1.7Statutorycompliancetesting
Yes,butmonitors(throughexpertH&Sgroupand
Businessmanagersgroup)
ImplementsandmonitorsCRSAATstatutory
compliancetestingandreportstoBoard
Monitorslocalstatutorycompliancetesting(BusinessManager
function)
20
HEALTHANDSAFETY Delegated? CEO/EP CFO LocalAcademyGoverningBoard
Principal
6.1.8Academyhealthandsafetyarrangementsincludingcommitteeanduseofriskassessments
Yes
ConvenesCRSAATH&SExpertgroupandBusinessmanagergrouptoadviseonpolicyupdates,andadviseauditcommitteeandLAGBonprogrammesofcompliance(inc.statutory)checks
Receivesreportsffrom
PrincipalandH&Sschoollead(Businessmanagerfunction)
ResponsibleforH&Sforthe
school
6.1.9Fireriskassessment
No
Ensuresallacademieshavevalidriskassessmentsin
place
Monitorscompliance
EnsuresAcademyfirecompliance,includingtraining,arrangementsareinplace
6.1.10Asbestosriskassessment
No
Ensuresallacademieshavevalidriskassessmentsin
place
Monitorscompliance
EnsuresAcademyfirecompliance,includingtraining,arrangementsareinplace
6.1.11Generalmonitoringandactionplansinrelationtosafetyofsitesincludingbuildingsconditions
No ReportingtoBoard Monitorsandreportsexceptions ReportstoLAGBandCFO
21
OrganisationalDelegatedAuthorityFramework–Safeguarding–Section7
Safeguarding
IsauthoritydelegatedfromtheBoard?
DesignatedDirectorforSafeguarding
CEO
ChairsofLocalAcademyGoverningBoard(LAGB)
LAGB
LAGBSafeguardingRepresentative
Principal
DesignatedSafeguardingLead(DSL)
7.1POLICIESANDPROCEDURES
7.1.1EnsuresuitableSafeguardingPolicyandassociatedproceduresare
inplaceacrossthefederation
No
AssistsCEOinformationofpolicydocuments
Monitorsimplementa
tionimplementa
tionofSafeguardingPolicyandprocedures
Safeguardingconcernsescalatedtoboard
ApprovesSafeguardingPolicyand
proceduresatAcademylevel.
EnsuresLAGBapprovestheSafeguarding
Policy
RecommendsSafeguardingPolicyand
procedurestoLAGBand
ensurestheyare
communicatedto,and
implementedby,allstaff
ContributestotheproductionandimplementationoftheSafeguardingPolicyandprocedures
7.1.2TobefamiliarwithLAguidanceandpolicyrelatingtosafeguarding
Yes
HascurrentknowledgeofLAguidance,legislationandpolicyrelatingtosafeguarding
ProvidesfeedbacktoLAGBandtheDesignatedDirectorforSafeguardingwhereappropriate
HascurrentknowledgeofLAguidance,legislationandpolicyrelatingtosafeguarding
7.1.3MonitortheeffectivenessoftheCRSAATSafeguardingPolicy
Yes,butmonitors
MonitorstheeffectivenessoftheCRSAATSafeguardingPolicyandreportsconcernstotheboard
EnsuresannualreviewofSafeguardingPolicy&practicetakesplace
ReviewstheSafeguardingPolicyannually
ProvideadvicetotheAcademyCouncilforthereviewoftheSafeguardingPolicy
ReviewseffectivenessoftheSafeguardingpolicyandmakesrecommendationsforchangewhereappropriate
Reports
recommendationsforchanges
totheSafeguardingpolicytoPrincipal
22
Safeguarding
IsauthoritydelegatedfromtheBoard?
DesignatedDirectorforSafeguarding
CEO
ChairsofLocalAcademyGoverningBoard(LAGB)
LAGB
LAGBSafeguardingRepresentative
Principal
DesignatedSafeguardingLead(DSL)
7.1.4ReceiveanannualreportontheSafeguardingpolicyandprocedures
No
Receivesallacademiesannualreportsandshareswithboard
ProvidescollatedannualreportstotheDesignatedDirectorforSafeguarding
ProvidesfeedbacktotheCRRSAATDSLtoassistwithproducingRRSAATsafeguardingannualreport
ProducesAcademyAnnualSafeguardingReport
7.1.5ReceiveanannualreportontheAcademySafeguardingpolicyandprocedures
Yes
ReceivesannualSafeguardingreport
Ensuresanannual
Safeguardingreportis
producedandpresentedto
LAGB
EnsuresAcademyDSLproducesAcademy
Safeguardingreport
ProducesAcademySafeguardingreport
7.2AUDITS7.2.1EnsureAnnualSafeguardingauditstakeplaceandareappropriatelyreportedtotheboard
Yes
Ensuresannualsafeguardingaudits
takeplaceandreportsreceivedby
theboard
CommissionsAnnual
Safeguardingaudit
Ensureannualsafeguardingaudittakes
placeandthatanactionplanisproduced
Produceacademyactionplanfollowingannual
safeguardingaudit
7.3TRAINING7.3.1AttendallrelevanttrainingfornominatedsafeguardingDirectors
Yes Attendsallrelevanttraining
7.3.2EnsureallDesignatedSafeguardingLeadsandtheirdeputiesreceiveappropriatetraining
Yes
EnsuresuptodaterecordsarekeptofallDSLtraining
EnsuresallDesignatedSafeguardingLeadsand
theirdeputiesreceive
appropriatetraining
Attendsallrequiredsafeguardingtraining
EnsuresallAcademyDesignatedSafeguardingLeadsanddeputiesreceive
appropriatetraining
Attendsallrequiredtraining(incDSLtraining)tomeetwithlegislativeandRRSAATrequirements
&ensuresdeputyDSLs
receiveappropriatetraining
23
Safeguarding
IsauthoritydelegatedfromtheBoard?
DesignatedDirectorforSafeguarding
CEO
ChairsofLocalAcademyGoverningBoard(LAGB)
LAGB
LAGBSafeguardingRepresentative
Principal
DesignatedSafeguardingLead(DSL)
7.3.3Ensureallcentralandacademystaffreceiverequiredtraining
Yes
Ensuresallstaffreceiveappropriatetrainingandrecordsofthiskept
Monitors
trainingrecords
Ensuresall
academystaffreceiverequired
trainingandrecordsofthis
kept
7.4OTHER
7.4.1EnsureseachLAGBappointsaSafeguardingrepresentative
Yes
EnsureseachAcademyhasaSafeguardingRepresentativeidentified
AppointsaSafeguardingrepresentative
7.4.2EnsureSaferRecruitmentproceduresareimplementedandadheredto
Yes,butmonitors
MonitorstheRRSAATSaferRecruitmentprocesses
Ensuresallsenior
leadershipteams
adheretoSafer
Recruitmentprocesses
MonitorsSaferRecruitmentprocesses
MonitorsSaferRecruitmentprocesses
AdherestoSaferRecruitmentprocesses
7.4.3EnsurePreventagendaisimplementedandadheredto
Yes,butmonitors
ActsasMATleadforthePreventagenda
ActsasAcademyleadforthePreventagenda
7.4.4ConfidentialSafeguardingissuesreportedtoLADOwhereappropriate
Yes
ReportssafeguardingissuestoLADO(ifconcernsareaboutCEO,ChairofBoardwillreportconcernstoLADO)
ReportssafeguardingissuestoLADO
Reports
safeguardingissuestoMATDSL/LADOasappropriate
7.4.5OperationofSafeguardinginvestigations
Yes
CommissionsSafeguardingInvestigations