CENTRAL RSA ACADEMIES TRUST Scheme of Delegation · 1.1.1Overall strategy of CRSAAT No Responsible for setting strategy Provides financial advice and assistance in developing strategy

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CENTRALRSAACADEMIESTRUST

SchemeofDelegation

Approved-TrustBoardofDirectors(12thJuly2017)

Review:(December2017)

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Contents:

Page 3 Introduction

Page 4 Aims of the Scheme of Delegation

Page 5 The Trust School Improvement Model (and degree of delegation by school category designation)

Page 6 Financial delegation thresholds by school finance banding

Page 7 detailed scheme –

Section 1 strategy – p.7

Section 2 Governance - p.8….

(will be completed once draft approved and formatted)

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Introduction

1. As a member of the RSA Family of Academies the Central RSA Academies Trust recognises both the benefits of collaboration and the importance of allowing schools appropriate autonomy and flexibility to respond to the needs of their own communities.

2. Within the Central RSA Academies Trust the board of trustees is accountable in law for all major decisions about the academies within the group. This does not mean, however, that the board is required to make all the decisions themselves. The Central RSA Academies Trust takes the view that many decisions can and should be delegated, including to the CEO and local governing boards and across individual academy senior leadership teams.

3. The attached scheme of delegation is the key document defining the lines of responsibility and accountability in a MAT. It is intended to be a clear and systematic way of ensuring members, trustees, committees (including local governing committees), executive leadership and academy principals are clear about their roles and responsibilities, allowing everyone to get on with the business of improving outcomes for children and young people.

4. The scheme of delegation will be kept under regular review, and will be changed as required at any time to ensure clarity of operation and in the spirit of the above.

Important Note:

It is confirmed that the legacy monies from Pendolfawr, left to specifically support the students of RSA Academy, Tipton, will remain ‘ring-fenced’ and decision for allocation as per the trust guidance to LAGB, for that purpose.

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Aims of the Scheme of Delegation To ensure that: 1. The division between the operational aspects of the academies and the role of governance is clear cut 2. Considerable value is placed upon good forward planning and that those plans are reflected in the well-considered annual budgets and longer term forecasts 3. Accountability is appropriate at the appropriate level to the particular institution, its scale as well as its status on the journey towards achieving and maintaining excellent outcomes 4. Management and, in particular, accounting surprises are minimised. (forecasts and regular management accounting reviews by both Trust F&R Committee and by LAGB) 5. Principals of our Academies have the maximum authority and flexibility to operate within their academy budgets as outlined in the Scheme of Delegation. (Authority appropriate to size of school is the norm, and only reduced where concerns from LAGB or Trust Board lead to specific reduction in levels for an Academy.) 6. Governors and Trustees retain a degree of objective challenge over plans, performance reviews, outcomes and forecasts 7. The Trust needs to actively manage reserves across the Trust academies to facilitate the Trust’s role in developing talent and educational policies which will enhance outcomes at some or all of its institutions. 8. The Finance function plays a key role in the stewardship of Trust and Academy assets and resources and is fully supported by qualified and committed team with leadership in each hub as well as cross function roles. 9. The Trust Finance Committee is operating on behalf of the Trust in reviewing detailed aspects of academy budget proposals and their longer term forecasts, as well as the allocation of and justification for capital expenditure allocations and in making recommendations on these matters to the Trust it deems appropriate; as such this committee does not replace whatever local oversight the LAGB deems appropriate.

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The Trust School Improvement Model (and degree of delegation by school category designation) A key strategic aim of the Trust is to ensure that all schools are delivering sustainably good education. The Trust deploys a team to assess risk against this aim that consists of the CEO, the Early Years and Primary Curriculum Advisor and the commissioned Trust School Improvement Partner service. The CEO identifies when additional capacity is required from external providers to support the evaluation of risk. An ongoing assessment of schools in the Trust, and those potentially joining the Trust, is made against our ‘six pillars’ of school improvement:

• Outcomes, and current cohort progress measures • Teaching, learning and assessment • Well-being, behaviour and attendance • Leadership and management, including performance management, quality assurance, line management and financial efficiency • Curriculum • Governance

Our pillars are underpinned by the vision and values of the Central RSA Academies Trust, which are closely aligned to the values of the RSA and the RSA Academies. Appropriate support and intervention Where all six pillars are securely and sustainably ‘good’, school improvement planning is fully delegated to the school, and normal line management and monitoring support is applied by the Trust to the school. Where a pillar is deemed less than good, or vulnerable to dropping below good, then additional support is allocated by the Trust. ‘At-risk’ Where a number, or all pillars, are not yet securely good, the school is designated as ‘at risk’. School Improvement planning is not delegated, and the CEO, with the Principal, take an active role with senior leaders at the school in the school improvement planning process, to ensure full support is given to rapid improvement. The CEO will identify additional resource allocation from the Trust School Improvement Fund, as required, including the deployment of:

• NLE (inc. CEO) support • Additional TSIP support • EY&PC advisor support • SLE support from within the Trust, and through the RSA Teaching School Alliance • Deployment of other Trust senior leader support (including secondment) • Additional support and resource as required

The interventions are swift in order to generate rapid improvement that enables the school improvement planning process to be delegated at the earliest opportunity (once confidence can be assured that the school is securely and sustainably good).

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Financial delegation thresholds by school finance banding

The Trust will designate each school in the Trust to a threshold banding annually based on size of school)

Band C Schools > 1000 pupils

Band B Schools with >500 and <1000 pupils

Band A Schools with <500 pupils

Where financial thresholds apply as part of the scheme of delegation, thresholds may vary by banding.

Note: Abbeywood and Churchill, as two schools but with one Executive Headteacher and one Local Academy Governing Board, will be given a banding as per a single academy based on the combined

Threshold>

Band v

4.5.2.1 Principal’s Authority - Placing orders for goods and services (capex and revenue) – covered by budget

4.5.2.2 Principal’s Authority Placing orders for goods and services (capex and revenue) – NOT covered by budget

4.6.5 Disposal of assets

Proposed by Principal, Approval threshold for LAGB (CEO/F&R informed)

4.7.4Write-off of bad debts

Proposed by Principal, Approval threshold for LAGB (CEO/F&R informed)

4.8.1 Expenses claims of subordinates

4.8.8 Non-statutory payments and settlements

A Up to £5000 Up to £2500 Up to £10000 Up to £5000 Principal authorised <£500, LAGB authorsied <£1000, >£500

Principal proposes to CEO for Approval <£10000 (F&R sign off above £10000

B Up to £10000 Up to £5000 Up to £10000 Up to £5000 Principal authorised <£500, LAGB authorised <£1000, >£500


C Up to £15000 Up to £7500 Up to £10000 Up to £5000 Principal authorised <£500, LAGB authorsied <£1000, >£500


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OrganisationalDelegatedAuthorityFramework–Strategy-Section1

StrategyIsauthoritydelegatedfromtheBoardasadelegatedfunction?

ChiefExecutiveOfficer/ExepcutivePrincipal)

ChiefFinance

Officer

ChairsofLocalAcademyGoverningBoard(CoLAGB)

LocalAcademyGoverningBoard

AcademyPrincipal

1.1 1.1.1OverallstrategyofCRSAAT

No

Responsibleforsettingstrategy

Providesfinancialadviceandassistancein

developingstrategy

Consultedduringstrategydevelopment



1.1.2AdmissionofnewacademiestoCRSAAT*

No

Makesrecommendationstothe

Board

Providesduediligenceadviceinrelationto

potentialnewacademies

Consulted

consulted

consulted

1.1.3EnteringintoFundingAgreements No 1.1.4Enteringintooperatingleasesorotherlegalarrangements(whereallowedbyEFAAcademiesFinancialHandbook)

No

1.1.5Approvalofschoolimprovementplans

Yes**

Responsibleforssigningoffgovernorapprovalforschoolimprovementplansforschoolsatrisk{alignementchecktoRSAcommitmentsforallschools

Responsibleformonitoringperformanceofschoolimprovementplansandreporting

exceptionstotheBoard

Delegatedauthority**forapprovalandmonitoringofschoolimprovementplans,reportingexceptionstothe

ChairofLAGB

Responsiblefordevelopmentanddeliveryofschoolimprovementplans

*IncollaborationwithRSAAcademiesBoard**unlessschooldesignated‘atrisk’**monitoringofallSIPlansforalignmenttoTrustStrategicObjectivesincludingRSACommitments

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OrganisationalDelegatedAuthority Framework–Governance–Section2

Governance DelegatedFunction?

CEO/EP CFO GovernorManager ChairsofLocalAcademyGoverningBoard(COAC)

LAGB Principal

2.1

2.1.1AppointmentofDirectors No(MembersAppoint) RecommendationstoBoard

2.1.2RemovalofDirectors No RecommendationstoBoard

2.1..3ApprovaloftermsofreferenceforsubcommitteesandforLocalAcademyGoverningBoards

No RecommendationstoBoard

RecommendationstoBoard



consulted

consulted

2.1.4RecruitmentproceduresforLAGBs No RecommendationstoBoard

Ensuresrecruitmentproceduresarepublished&followedbyschoolsforallgovernorappointments

2.1.5AppointmentofBoardappointedLocalGovernors(otherthanthechair)

No(normallyonrecommendationof

CoLAGB)

Recommendationsto

Board

RecommendationsofappointmentstoBoard

Recommendationsto

CoLAGB

Recommendationsto

CoLAGB

2.1.6AppointChairofLocalAcademyGoverningBoard No RecommendationstoBoard



2.1.7AppointChairsofLAGBsub-committees(whereLAGBhaschosentooperatesub-committees)

Yes

Ensuresdueprocessisfollowed(delegatedtoLAGBclerkifdifferent)

Makeappointmentsfollowingclerkrun

dueprocess

Recommendations/NominationstoClerktoLAGB

2.1.8RemovalofLocalGovernors

Yes(partly–Board

retaintherighttoalsoremoveamemberof

LAGB)

ApproveremovalofLocalAcademyGovernorsandreporttoBoard

Recommendationsto

CoLAGB

Recommendationsto

CoLAGB

2.1.9Appoint/RemoveGovernorManager(Clerk)totheBoardofDirectors


consulted

2.1.10Appoint&RemoveClerktotheLAGB No(boardtoratifyappointments)

Involvedinprocess(aslinemanagerofappointedindividual)

Overseesinrecruitmentandappointmentofclerk–recommendtoBaordforratification

InvolvedinAppointmentofclerk

RecommendationstoLAGB

2.1.11CoordinationofGovernorflowofinformationanddecisions

Yes Coordinationofagendasandpolicyschedule

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2.1.12Authorisedtoapprove/amendorganisationalschemeofdelegation




RecommendationstoCoLAGB

RecommnedationstoLAGB

2.1.13TakeoutDirectorIndemnityInsuranceCover

Yes

Responsibleformakingadequatearrangements

2.1.14Acquisitionoflegalentities No RecommendationstoBoard

Provisionofprofessionaladvice

Governance DelegatedFunction?

TrustStrategicDirector(CEO)

DirectorofBusinessand

Finance

GovernorManager ChairsofLocalAcademyGoverningBoard(COAC)

LAGB Principal

2.1.15Maintenanceofregisterofinterests

Yes

Responsibleforensuringregisterismaintained

SupportCFO(inc.Ensuringwebsite

published)

ResponsibleforensuringLAGBregisterisaccurateanduptodate

2.1.16Enteringinto,orwithdrawingfrom,aformalpartnership(suchasdualuseagreements>15KperAnnum–seeSchoolBanding)

No,butmaybedelegatedinsomecasesbasedon

financialvalueandlevelofrisk


Provisionofprofessionaladvice

RecommendationoflocalformalpartnershipsforBoardratification

ApproveslocalpartnershipinlinewithBandinglimits

Recommendslocalformalpartnerships

2.1.17MaintenanceofRiskManagementprocesses

No(butmanagementrequiredasoutlined,allreportingtothe

Board))

ResponsibleforensuringRRSAATriskregisterismaintained,reportingtotheBoard

Responsibleformanagingriskregisterandriskmanagementprocesses/advice,reportingtotheBoard

SupportCFO Reviewsrelevantrisksonriskregisterand

contributestoprocess/updates/amendment,reportingto

theBoard

Reviewsrelevantrisksonriskregisterand

contributestoprocess/update/amen

dment

ResponsibleforensuringAcademyriskregisterismaintained,reportingto

theBoard

Ensuresseniorleadersreviewrelevantriskson

riskregisterandcontributestoprocess/update

2.1.18ApprovalofCRSAATpoliciesnotspecificallyreferencedelsewherewithinthisdocumentorappendices(seepolicyschemeofdelegation)

No,butmaybedelegatedinsome

casesbasedonlevelofrisk

Makesrecommendations

toBoard

Makesrecommendations

toBoard

Maintainpolicyreviewscheduleandpublishtowebsites

Delegatedauthorityforapprovalofanypoliciesspecificallydelegated

toLAGB

MakerecommendationtoCoLAGBforpolicyapprovalinlinewithschemeofdelegation

MakerecommendationtoCoLAGBforpolicyapprovalinlinewithschemeofdelegation

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OrganisationalDelegatedAuthorityFramework–Education/Curriculum–Section3Education/Curriculum

DelegatedFunction CEO?EP CFO ChairsofLocalAcademyGoverningBoard


Principal

3.1

3.1.1ApprovalandmonitoringofCRSAATandacademytargetsforstudentachievementandattendance

No

ResponsibleforproposingCRSAATandlocaltargetstotheBoardandproviding

appropriatereporting(RSAAstandardscommitteelink)

Reviewoflocaltargetsettingprocessesand

reportingtoBoard

Reviewoflocaltarget

settingandresponsibleforholdingPrincipaltoaccount

ReportstoLAGBandBoard(throughCEO(&RSAAstandardscommittee

annually)CEO[TrustSchoolImprovementPartner]

3.1.2ApprovalandmonitoringofCRSAATandacademytargetsforqualityofteachingandlearning

No

ResponsibleforproposingCRSAATandlocaltargetstotheBoardandprovidingappropriatereporting

Reviewoflocaltargetsettingprocessesand

reportingtoBoard

Reviewoflocaltarget


ReportstoLAGB(andBoardthrough

CEO)

3.1.3ApprovalandmonitoringofCRSAATandacademytargetsaroundstudentwellbeing

No

ResponsibleforproposingandCRSAATlocaltargetstotheBoardandprovidingappropriatereporting

ReviewoflocaltargetsettingprocessesandreportingtoBoard

Reviewoflocaltarget


ReportstoLAGB,(andandBoardthrough

CEO)

3.1.4Approvalofschoolimprovementplans

Yes*(unlessdesignated‘atrisk’–seeSchool

ImprovementModel))

Authorisedtoapprovefor‘atrisk’schools(sign-off

approvalofallimprovementplans–

KPIs/Targets/alignmenttostrategicplan)

ReportsexceptionsasnotifiedbyLAGBtotheBoard

*Delegatedauthority(unlessatrisk)forapprovaland

monitoringofschoolimprovementplans,reportingexceptions

totheBoard

ReportstoLAGB

3.1.6Post-OfstedCRSAATActionPlansignoff No(mayappointtaskandfinishgroup)

MakesrecommendationtoBoard(utilisingTrustSIP)

3.1.7Post-OfstedAcademyActionPlansignoffYes*

(forgoodandbetter)

Authorizedtoapproveandmonitorschoolslessthan

good

Reviewfeedback

andplans

Delegatedauthority(ifgoodorbetter)for

approvalandmonitoringof

academypost-OFSTEDplanning

MakesrecommendationsandreportstoLAGB

3.1.8Curriculumapproval

Yes,(apartfrom‘atrisk’andsubjecttomonitoringtoretainoversightstrategicplanalignmentand

RSAdistinctiveness/skills

Monitorscurriculuminlinewithstrategicplan–refersexceptionstotheboard.Supportandsign-offofcurriculumplanforschooldesignated‘atrisk’

Delegatedauthoritytoapprovecurriculuminlinewithstrategicplan(apartfrom‘atrisk’

RecommendscurriculumtoLAGBforapproval

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Education/Curriculum

DelegatedFunction CEO?EP CFO ChairsofLocalAcademyGoverningBoard


Principal

3.1.9Curriculum:Planning,implementationandreview

Yes

Overseesdevelopmentanddeliveryofeffectivecurriculumplans

Monitorseffectivenessofcurriculumplans

Developsanddeliverscurriculumplans

3.1.10SignoffofCRSAATeducationalpolicies(e.g.offsitevisits,RSAdistinctivenesscommitments,REprovision,Collectiveworshipetc)

Partly(seepolicy

schedule)

MakesrecommendationstoBoard–where

exceptions

Makesrecommendationsto

Board–whereexceptions

DelegatedAuthority(asperpolicyschedule)

3.1.11Signoffoflocalacademyeducationalpoliciesandprocedures(e.g.extracurricularactivities,exams,behaviour,markingpolicies)

Partly(seepolicyschedule)

Delegatedauthorityforapprovalandmonitoringoflocalacademypoliciesand

procedures

MakesrecommendationsandreportstoLAGB

3.1.12Termdates

No

Recommendstermdatesto

TB

Consulted

MakesrecommendationstoCEO,indialoguewithotherPrincipals

3.1.13Length/organisationofAcademyday

No

MakesrecommendatiosntoTB

Consulted

MakesrecommendationstoCEO

3.1.14Fixedtermexclusions Yes Receivesreport Authorised,reporttoLAGB

3.1.15Permanentexclusions Yes ConveneshearingtoreviewPrincipaldecision–confirm/overruledecision

Authorised,reporttoLAGB

3.1.16Exclusionappeals

Yes

Authorised

3.1.17Admissionspoliciesandcriteria

No

MakesrecommendationstoBoard

RecommendationtoTB

Recommendationtoboardvia

CoLAGB

RecommendationtoboardviaLAGB

3.1.18Admissionspolicyimplementation Yes,butmonitors Convenesappealspanels(oroutsourceslaypanel)

Monitors

Authorised(ReportstoLAGBandBoard)

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OrganisationalDelegatedAuthorityFramework–Finance–Section4

Finance DelegatedFunction? CEO/EP CFO Finance&ResourcesCommittee


Principal

4.1STATUTORYREPORTING 4.1Completionandapprovalofannualaccountsandreportstofundingandregulatorybodies

No Review RecommendationtoCEO(AO)andBoardviaAuditCommittee

4.2Completionandsubmissionofotheraccountingreturns Yes Authorised 4.3 Completing annual& periodic financial reports to Boardand/or DfE (including income/expenditure, cash flow,projectionsetc.).

Yes

Authorised

4.4AuthorisedtocompleteTAX/PAYEreturns Yes Authorised

4.5AuthorisedtocompleteVATreturns. Yes Authorised

4.2SYSTEMSOFINTERNALFINANCIALCONTROL 4.2.1Assuranceoveradequacyofsystemsofinternalfinancialcontrol

No ProvidesassurancetoEFAasAO

ProvidesassurancetoCEOandBoard[AuditCommitteemonitorsadequacy]

4.2.2Approvaloffinancialregulations No RecommendationtoBoard

4.2.3Appointmentofinternalauditors No Managementofappointmentprocess–AuditCommitteeadviseTBonappointment

4.3BUDGET&MANAGEMENTREPORTING 4.3.1Approvalofannualbudget

No

EndorsementasAccountingOfficer

Oversightofpreparation,reviewofbudgetplans,proposetoBoardviaF&R

ReviewandrecommendationtoBoard

Reviewofdetailedacademyfinancialplans–agreesmajorissues

Preparationofdetailedacademyfinancialplans

4.3.2Receiptandreviewofmanagementaccounts

No

Reviewofacademymanagementaccountsandpreparationof

summaryreporttoBoard

ReviewofTrust&Academiesfinancialposition–report

exceptions/concerns/opportunities&

recommendationstotheBoard

Reviewofacademyfinancialposition

Accountableforlocalacademyfinancial

position

4.3.3MonitormonthlyexpenditureandlatestFYFs

Yes<2%

Approvesvariations>2%GAG

Recommendsvariations>2%ofGAG

PreparesF&Rreports HighlightsconcernsandexceptionstoBoardand

LAGBsApprovesupto2%ofGAG

variation

Monitorsconcerns&exceptionsandrespondstoBoard/F&R

Monitorsconcerns&exceptionsandrespondstoBoard/F&R

4.3.4ApprovalofCRSAATbudgetandacademycontributions No RecommendationtoBoard

RecommendationtoBoard

Consulted Consulted Consulted

4.3.5Deficitforecasts(wherebudgetissurplus) NoApproves Endorsesproposals Proposes Reviewsandrecommends Agreesvariation ReportstoLAGB&Trust

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Finance DelegatedFunction? CEO/EP CFO Finance&ResourcesCommittee


Principal

4.4FINANCIALPROCEDURES 4.4.1.Authorise Financial Procedures Manual No Recommendation to

boardRecommendation to board

Recommendationtoboard

Auditcommitteealsotoconsiderandmakerecommendations

Consulted Consulted

DelegatedAuthorities-Financial Delegatedfunction? CEO/EP CFO F&RCom. LAGB Principal4.5Purchasing

4.5.1 Ensuringcompliance-purchaseandtendering AssureswithAudit

4.5.2.1Placingordersforgoodsandservices(capex

andrevenue)-Ifcoveredbybudget Approves>£50k<£50ksubjecttoF&Ragreement

<£25kwithLAGBandF&Ragreement

Reviewsif>£25k,Approvesif<£50K, Agrees Approves–bandA/B/C

4.5.2.2PlacingordersforgoodsandservicesIfinexcess

ofbudget Approves>£25k<£25ksubjecttoF&Ragreement

<£10kwithLAGB&F&Ragreement

Reviews>£10k,approves<£25k Agrees Approves-bandA/B/C

4.5.3 Setupofnewvendors Yes Authorisedwithdualkeyprocess

4.5.4Lettersofguarantee,indemnities,lettersofcomfort NoApproveall Endorse Propose

Reviewsandrecommends

4.6Capitalprojects

4.6.1 Buildingstrategyandcapitalprojects

Approvesstrategy[notdelegated-althoughdelegatedbelow25K)

DevelopsbuildingsstrategywithCFO/Principals/LAGBsthroughF&Rcommittee[authorisedbudgetedbelow£25K]

DevelopsbuildingsstrategywithTSD/Principals/LAGBsthroughF&RcommitteeMaintainsplanninghorizonandproposesprojects[authorisedbudgetedbelow25K]

MaintainsbuildingsstrategyandmakesrecommendationtotheBoardforbuildingprojectsabove£25K[authorisedbudgetedabove£25K)Reviewsplanninghorizonandevaluatesprojectsandtimelines

Recommendsbuildings/capitalneeds(inc.majormaintenance)foracademytoF&R/BoardRecommendsbuildingandmajormaintenanceprojects

Developsbuildings/capitalneeds(inc.majormaintenance)andrecommendsprioritiestoLAGB[authorisedbythresholdBandA/B/CIdentifiescapacityneedsandprioritisesprojects

4.6.2

Managementofcapitalprojects

Yes

EnsuresmanagementandgovernancearrangementsareappropriateandreportstoBoard

Oversightofcapital

projects(VIAH&Scommittee)-reportstoF&R

MonitorscomplianceofpolicyandproceduresonsitethroughH&Scommittee–receivesquarterlyreport

Responsibleforcomplianceonsiteofpoliciesandprocedures

Managementofcapitalprojects

4.6.3 Postimplementationaudits Receivesaudits Preparesaudits Requestsaudits Receivesaudits Receivesaudits

4.6.4 AssetregisterYes-Receivesverificationreports

Maintainsregisterandundertakesprogofassetverification

Receivesverificationresultsandrecommendsaction

Assistsinverificationprogandresponsibleforsecurity

4.6.5 DisposalofassetsPartly-ApprovedisposalwithNBV>£15k

ApprovedisposalwithNBV<£15k

AnydisposalwithNBV<£1000

ApprovedisposalwithNBV>£10k

ApprovedisposalwithNBV<=10K Proposes

4.7Banking,Borrowing&Fiscal

4.7.1Openbankaccountsandsetapprovedsignatories No-Approvessignatories Canbesignatory

Proposesandmanagesfunds.Canbesignatory Canbesignatory

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4.7.2 ApprovaltoborroworfinancialleaseNo-ApprovessubmissiontheEFA Endorsesproposals Recommends


4.7.3 InvestmentofcashbalancesNo-Approves.Receivesauditreports Endorsesproposals Proposes


4.7.4 Writeoffofbaddebts Partly-Approves>£25k ProposesApproves,withCFO>£5k,<25K

Approve<5K,refertoCFO/F&R>5K ProposetoLAGB<5K

4.8

4.8.1 ExpenseclaimsforsubordinatesYes-CEO/EPexpensesapprovedbyChair

Authorisedanystaff>£1000,informingF&R

Authorised<£250ownstaff,<£500anystaff Informed>£1000

Authorised>£500,<=£1000 Authorised<=£500

4.8.2Recruitmentofstaff-***ForSeniorexecutivesseparateauthorityapplies

4.8.3 Budgetedpositions YesEndorsesadditionalrecruits

Evaluatesannualstaffingplanandrollingchanges,reportsheadcount

Reviewsaspartofbudget

Recommendsannualbudgetstaffingplan–approvesstaffingwithinbudget

ReplacementsoradditionalrecruitswithinbudgetedplanasdelegatedbyLAGB

4.8.4 Unbudgetedpositions Yes–toCEOAuthorised-Agreesproposals

Makesproposalsforcentralstaff

Reviewsfinancialimpactandrecommends Recommends MakesproposalstoCEO

4.8.5 Payrollchanges Yes AuthoriseschangesprocessedbyHR

AuthoriseschangesprocessedbyHR

4.8.6 Payawards(Annual) No-ApprovedatBoard Makesrecommendation Makesproposals 4.8.7 Salaryexceptionstopolicy Yes–toCEO Approves Evaluates Proposes

4.8.8 Nonstatutorypaymentsandsettlements

Partly–below10KtoCEO,Approves<£50KEFAApprovalabove50K

Approves<=£10kRecommendstoTB>10K Recommends informed

RecommendstoCEOforapproval Proposals

15

OrganisationalDelegatedAuthorityFramework–HumanResources–Section5

Humanresources

DelegatedFunction?

=CEO/EP CFO LAGB

Principal

5.1STAFFSTRUCTURE5.1.1Approvalofannualstaffingbudgets

No

(LAGBtorecommend,financecommitteetoendorseorhighlight

risks)

ReviewscostedstaffingplansandmakesoverallbudgetrecommendationstoBoardviaFINANCECOMMITTEE

Reviewscostedstaffingplansandmakesoverallbudgetproposalsto

Board,recommendationviaFINANCECOMMITTEE

RecommendsannualstaffingplanstoCEO&F&Rcommitteeforoverallconsideration

Preparesannualstaffing

plans

5.1.2 Authorised to Increase Academy/OrganisationalHeadcount (Establishment) within existing staffing budget(replacementonly)

Yes

Canauthorise)changesbeyondoverallbudget

Monitors,andAdvisesCEO/F&Rof

exceptions/concerns

Approvesincreasein

headcountwithinagreedfinancebudget

Canauthorise

replacementpostswithinexistingstaffingbudget

5.1.3JobDescriptionsignoff Yes AuthorisedforCentralTeam

AuthorsiedforCentralTeam

ApprovesJDandrecommendstoHub

Businessmanagerfunction

AgreesJDSignsJDs

5.2GRADEOFPOSTS(TEACHING&SUPPORTSTAFF)

5.2.1Jobevaluationpolicy&procedures No

5.2.2Authorisedtoevaluatejobsandgrades

YesResponsibleforoversightandcross-organisationalgrading

Monitorsoversightandmakesrecommendations

toTB

ProvidesoversighttoTB

andCEOoncross-organisationalgrading

Approvesgrading

proposals

MakesgradingproposalsLAGB

5.2.3Authorisedtoagree/varybasicemploymentTerms&Conditions

No

EnsuresconsistentapplicationofT&Csin

eachHub

5.3RECRUITMENT5.3.1RecruitmentandappointmentofCEO/EP No Involvedinprocess Involvedinprocess Involvedinprocess5.3.2RecruitmentandappointmentofCFO No Involvedinprocess,

advisedBoard

5.3.3RecruitmentandappointmentofSeniorExecutivesandPrincipals

No

AppointsCentralTeamandPrincipalsjointlywithBoard

AssistsinPrincipalappointments

16

Humanresources

DelegatedFunction?

=CEO/EP CFO LAGB

Principal

5.3.4RecruitmentandappointmentofotherSeniorLeaders Yes-maybeinvolvedattherequestoftheLAGB

AuthorisedtoappointotherSeniorleaders

Leadsprocessforownteams

AuthorisedforreplacementV-Ps

Involvedinprocessforotherseniorleaders

Leadsprocessforownteams,authorizedbelowV-P,LAGBratificationofVPappointments

5.3.5Recruitmentandappointmentofotherstaff Yes(withpotentialforreducingautonomyif

needed)

Authorisedtoappointstaffwithinownteams

involvedinprocess(delegatedauthorityto

Principal–earnedautonomy

Authorisedtoappointstaffwithinownteams

5.3.5ARecruitmentPolicyandProcesses

No

Ensureslegislativeandbestpracticecomplianceinrecruitmentprocesses

throughHRpolicies

AdvisesTrustboard Advisestrustboard Consulted Consulted

5.3.6Recruitmentprocedures

Yes

Carriesoutrecruitmentprocessesinlinewith

CRSAATpolicies/procedures



MonitorsrecruitmentprocessesareinlinewithCRSAATpolicies/procedures



5.3.7Signingofemploymentcontracts Yes(butChairmustsignCEOcontract)

SignscontractsofCFOandPrincipals

Signsotheremploymentcontracts

5.4PAYPOLICY5.4.1Annualapprovalofpaypolicy,includingpayawards,paypointvalues,etc.foreachHub

No

MakesrecommendationtoBoard


consulted

consulted

5.4.1ADeterminationofcross-organisationalgradingforeachHub

No

Monitorsandreportstoboard

Advisesboard

5.4.2Determinationofnoncross-organisationalpayranges Yes–except:

DeterminespayrangesforCEOandPrincipals

Advisesandmonitors

DeterminespayrangesforLeadershipstaffMakesrecommendationtoTBonPrincipalsranges

RecommendsrangestoLAGB

17

Humanresources

DelegatedFunction?

=CEO/EP CFO LAGB

Principal

5.4.3Appointmentoutsiderangeinsalarystructure Yes Authorisedtogiveclearancefornewranges

Proposalfornewrange

5.4.4AllocationofHubpayscale(TLRandequivalent)values Yes

Responsibleforoversight

Approvesifexceedstotalbudget

Ensuresconsistency Approvesifwithintotalbudget

Proposalfornewposts

5.4.5Valueofotherdiscretionaryallowances

Yes(exceptCEO?EP,CFO,,Principals)

Approvalofdiscretionaryallowances

Reviewsproposalandmakesrecommendation

toCEO

Approvesifwithintotalbudget

Proposalsforotherallowances

5.5.6AnnualPayProgression

Yes,exceptforCEO/EP,CFO,PrincipalsMonitorsconsistentapplicationofpolicyandprocedures

Ensuresconsistency

Ensuresconsistency

AgreesprogressionbelowPrincipalInvolvedinprocessforPrincipal

Oversightofappraisalandrecommendation

LAGB

5.6PENSIONPOLICY&DISCRETIONS Makesappropriate

pensionarrangementsandensuresproperadministration

5.6.1Handlingofallpensionmatters(teachersandsupportstaff)

Yes

5.6.2Approvalofuseofdiscretions No MakesrecommendationtoBoard


5.7OPERATIONOFPOLICIES5.7.1ApprovalofCRSAATemploymentpolicies

No



5.7.2Objectivesettingandperformanceappraisal

Yes(exceptTSD(CEO)Principals,DoB&F)Oversightofprocess

Appointmentofprocess/panelsfor

TSD/DoB&F/Principals

AppraisesPrincipals(withTSIP/Board/LAGBasappointed)AppraisesDoB&F,withinputfromAuditandF&R

Appraisalarrangementsforownteam

AssistsinPrincipalappraisals,andSLT

appraisalsMonitorsconsistency

ofpolicyimplem3entation

Approvesprogression

Appraisalarrangementsforownteam

18

Humanresources

DelegatedFunction?

=CEO/EP CFO LAGB

Principal

5.7.3Approvalofformalrestructureplans

Yes,belowLeadership

team



Approvesrestrucutureplansbelowseniorteam.Recommendsrestructureplansatseniorlevel

Proposesrestructure

5.7.4Approvalofnon-statutoryorspecialpayments

No(andmustreferto

EFA>£50K)



PartofProcess

5.7.5Authoritytoissuewarningsorotherdisciplinarymeasuresexceptdismissal

Yes Mayissuewarningsinownteams

Mayissuewarningsinownteams

Partofformalpanel Mayissuewarningsinownteams

5.7.6Authorisationofsettlementagreements

No(above£15K)and

mustrefertoEFA>£50K)

Authorisedismissalpaymentsupto£15KMakerecommendationtoBoardabove£15K

MakerecommendationtoCEO

MakerecommendationforauthorizationtoCEOupto£15KMakerecommendationtoBoardabove£15K

MakerecommendationtoLAGBupto£15K

5.7.7Suspensionofstaff

Yes(exceptCEO,CFO,)

Yes(Principals(withLAGBinvolvement)andotherstaff)

Yes(ownteam)

AssistsinsuspensionofPrincipal

Informedasappropriateofotherstaff

`Yes–staffbelowPrincipal

5.7.8EndingSuspensionofstaff

Yes(exceptCEO,Principals,CFO)

Authorisedforcentralteam/cross-staffteammembers

EndsuspensionofAcademystaffmembersbelowPrincipal

19

OrganisationalDelegatedAuthorityFramework–HealthandSafety–Section6

HEALTHANDSAFETY Delegated? CEO/EP CFO LocalAcademyGoverningBoard

Principal

6.1 6.1.1HealthandSafetyPolicy

No

AccountingOfficerwithoversightofH&Spolicyandpractice

MakesrecommendationtoBoardviaTrustH&Sexpertgroup

Responsibleforimplementationoflocal

policy

Accountableforimplementingpolicy

6.1.2EnsuringtheadequacyofhealthandsafetypracticethroughoutCRSAAT

No

OverseesCRSAATarrangementsandreportstoBoard

EnsuresAcademyarrangementsareadequate

ReportstoLAGB

6.1.3Criticalincidentplanning

Yes,butmonitors

HoldsCRSAATandAcademyCriticalincidentplansandreviewsasappropriate

Ensurescriticalincidentplansareadequateandinplace

Responsibleforcritical

incidentmanagementReportstoLAGB

6.1.4HealthandSafetyRIDDORreporting Yes,butmonitors EnsuresRIDDOR

reportingisinplace

6.1.5HealthandSafetyAccidentreporting

Yes,butmonitors

Monitoringandreportingof

exceptionsEnsuresseriousincidents

reportedtoBoardandCEOasurgentaction.Collatestheseforboardreporting

Ensuresthataccidentreportingarrangementsareinplace

Seriousaccidentsandnearmissesreportedtoboardas

urgentaction

Ensuresthataccidentreportingarrangementsare

inplace

Seriousaccidentsandnearmissesreportedtoboard

asurgentaction

6.1.6Statutorytraining

Yes,butmonitors

MonitorsCRSAATstatutorytrainingforH&Sandreports

toBoard

AdvisesPrincipalsregardingtrainingneeds

MonitorsAcademystatutory

trainingforH&S

Ensuresthattherearearrangementsforstatutory

trainingforH&S

6.1.7Statutorycompliancetesting

Yes,butmonitors(throughexpertH&Sgroupand

Businessmanagersgroup)

ImplementsandmonitorsCRSAATstatutory

compliancetestingandreportstoBoard

Monitorslocalstatutorycompliancetesting(BusinessManager

function)

20

HEALTHANDSAFETY Delegated? CEO/EP CFO LocalAcademyGoverningBoard

Principal

6.1.8Academyhealthandsafetyarrangementsincludingcommitteeanduseofriskassessments

Yes

ConvenesCRSAATH&SExpertgroupandBusinessmanagergrouptoadviseonpolicyupdates,andadviseauditcommitteeandLAGBonprogrammesofcompliance(inc.statutory)checks

Receivesreportsffrom

PrincipalandH&Sschoollead(Businessmanagerfunction)

ResponsibleforH&Sforthe

school

6.1.9Fireriskassessment

No

Ensuresallacademieshavevalidriskassessmentsin

place

Monitorscompliance

EnsuresAcademyfirecompliance,includingtraining,arrangementsareinplace

6.1.10Asbestosriskassessment

No

Ensuresallacademieshavevalidriskassessmentsin

place

Monitorscompliance

EnsuresAcademyfirecompliance,includingtraining,arrangementsareinplace

6.1.11Generalmonitoringandactionplansinrelationtosafetyofsitesincludingbuildingsconditions

No ReportingtoBoard Monitorsandreportsexceptions ReportstoLAGBandCFO

21

OrganisationalDelegatedAuthorityFramework–Safeguarding–Section7

Safeguarding

IsauthoritydelegatedfromtheBoard?

DesignatedDirectorforSafeguarding

CEO

ChairsofLocalAcademyGoverningBoard(LAGB)

LAGB

LAGBSafeguardingRepresentative

Principal

DesignatedSafeguardingLead(DSL)

7.1POLICIESANDPROCEDURES

7.1.1EnsuresuitableSafeguardingPolicyandassociatedproceduresare

inplaceacrossthefederation

No

AssistsCEOinformationofpolicydocuments

Monitorsimplementa

tionimplementa

tionofSafeguardingPolicyandprocedures

Safeguardingconcernsescalatedtoboard

ApprovesSafeguardingPolicyand

proceduresatAcademylevel.

EnsuresLAGBapprovestheSafeguarding

Policy

RecommendsSafeguardingPolicyand

procedurestoLAGBand

ensurestheyare

communicatedto,and

implementedby,allstaff

ContributestotheproductionandimplementationoftheSafeguardingPolicyandprocedures

7.1.2TobefamiliarwithLAguidanceandpolicyrelatingtosafeguarding

Yes

HascurrentknowledgeofLAguidance,legislationandpolicyrelatingtosafeguarding

ProvidesfeedbacktoLAGBandtheDesignatedDirectorforSafeguardingwhereappropriate

HascurrentknowledgeofLAguidance,legislationandpolicyrelatingtosafeguarding

7.1.3MonitortheeffectivenessoftheCRSAATSafeguardingPolicy

Yes,butmonitors

MonitorstheeffectivenessoftheCRSAATSafeguardingPolicyandreportsconcernstotheboard

EnsuresannualreviewofSafeguardingPolicy&practicetakesplace

ReviewstheSafeguardingPolicyannually

ProvideadvicetotheAcademyCouncilforthereviewoftheSafeguardingPolicy

ReviewseffectivenessoftheSafeguardingpolicyandmakesrecommendationsforchangewhereappropriate

Reports

recommendationsforchanges

totheSafeguardingpolicytoPrincipal

22

Safeguarding



CEO


LAGB


Principal


7.1.4ReceiveanannualreportontheSafeguardingpolicyandprocedures

No

Receivesallacademiesannualreportsandshareswithboard

ProvidescollatedannualreportstotheDesignatedDirectorforSafeguarding

ProvidesfeedbacktotheCRRSAATDSLtoassistwithproducingRRSAATsafeguardingannualreport

ProducesAcademyAnnualSafeguardingReport

7.1.5ReceiveanannualreportontheAcademySafeguardingpolicyandprocedures

Yes

ReceivesannualSafeguardingreport

Ensuresanannual

Safeguardingreportis

producedandpresentedto

LAGB

EnsuresAcademyDSLproducesAcademy

Safeguardingreport

ProducesAcademySafeguardingreport

7.2AUDITS7.2.1EnsureAnnualSafeguardingauditstakeplaceandareappropriatelyreportedtotheboard

Yes

Ensuresannualsafeguardingaudits

takeplaceandreportsreceivedby

theboard

CommissionsAnnual

Safeguardingaudit

Ensureannualsafeguardingaudittakes

placeandthatanactionplanisproduced

Produceacademyactionplanfollowingannual

safeguardingaudit

7.3TRAINING7.3.1AttendallrelevanttrainingfornominatedsafeguardingDirectors

Yes Attendsallrelevanttraining

7.3.2EnsureallDesignatedSafeguardingLeadsandtheirdeputiesreceiveappropriatetraining

Yes

EnsuresuptodaterecordsarekeptofallDSLtraining

EnsuresallDesignatedSafeguardingLeadsand

theirdeputiesreceive

appropriatetraining

Attendsallrequiredsafeguardingtraining

EnsuresallAcademyDesignatedSafeguardingLeadsanddeputiesreceive

appropriatetraining

Attendsallrequiredtraining(incDSLtraining)tomeetwithlegislativeandRRSAATrequirements

&ensuresdeputyDSLs

receiveappropriatetraining

23

Safeguarding



CEO


LAGB


Principal


7.3.3Ensureallcentralandacademystaffreceiverequiredtraining

Yes

Ensuresallstaffreceiveappropriatetrainingandrecordsofthiskept

Monitors

trainingrecords

Ensuresall

academystaffreceiverequired

trainingandrecordsofthis

kept

7.4OTHER

7.4.1EnsureseachLAGBappointsaSafeguardingrepresentative

Yes

EnsureseachAcademyhasaSafeguardingRepresentativeidentified

AppointsaSafeguardingrepresentative

7.4.2EnsureSaferRecruitmentproceduresareimplementedandadheredto

Yes,butmonitors

MonitorstheRRSAATSaferRecruitmentprocesses

Ensuresallsenior

leadershipteams

adheretoSafer

Recruitmentprocesses

MonitorsSaferRecruitmentprocesses

MonitorsSaferRecruitmentprocesses

AdherestoSaferRecruitmentprocesses

7.4.3EnsurePreventagendaisimplementedandadheredto

Yes,butmonitors

ActsasMATleadforthePreventagenda

ActsasAcademyleadforthePreventagenda

7.4.4ConfidentialSafeguardingissuesreportedtoLADOwhereappropriate

Yes

ReportssafeguardingissuestoLADO(ifconcernsareaboutCEO,ChairofBoardwillreportconcernstoLADO)

ReportssafeguardingissuestoLADO

Reports

safeguardingissuestoMATDSL/LADOasappropriate

7.4.5OperationofSafeguardinginvestigations

Yes

CommissionsSafeguardingInvestigations

Documents

CENTRAL RSA ACADEMIES TRUST Scheme of Delegation · 1.1.1Overall strategy of CRSAAT No Responsible for setting strategy Provides financial advice and assistance in developing strategy