CATALOGING OFELECTRONIC RESOURCES
Juan C. Buenrostro Jr. Ed.D.
Introduction
Chapter 9 of AACR2R (2002 Revision) covers the rules for description of electronic resources.
Electronic resources consist of data (information representing numbers, text, graphics, images, maps, moving images, sounds, etc.) programs (instructions, etc., that process the data use), or combinations of data and programs.
Direct Access & Remote Access
Direct access is understood to mean that a physical carrier can be described. Such a carrier (e.g., disc/disk, cassette, cartridge) must be inserted into a computerized device or into a peripheral attached to a computerized device.
Remote access is understood to mean that no physical carrier can be handled. Remote access can only be provided by use of an input-output device (e.g. terminal), either connected to a computer system (e.g., a resource in a network), or by use of resources stored in a hard disk or other storage device.
CHIEF SOURCE OF INFORMATION
CHIEF SOURCE OF INFORMATION
The chief source of information for electronic resources is the resource itself.
If the information required is not available from the resource itself, take it from the following sources(in this order of preference):
1. printed or online documentation or other accompanying material (e.g. publisher’s letters, “about” file, publisher’s web page about an electronic resource)
2. information printed on a container issued by the publisher, distributor, etc.
1. TITLE AND STATEMENT OF RESPONSIBILITY AREA
• Transcribe the title proper exactly as to working, order and spelling.
• Precede each parallel title by an equal signEx. El asistente del instructor [electronic resource] = Teaching assistant.
• Precede each unit of other title information by a colon. Ex. Vufile [electronic source] : an information retrieval system for use with files, lists, and data bases of all kinds.
1. TITLE AND STATEMENT OF RESPONSIBILITY AREA • Transcribe the title proper in a note. If the
title has been supplied, give source of supplied title in a note. Example: Title from title screen
Title from catalog record provided by the producer
Title from code book
• Give immediately following the title proper the appropriate general material designation.
Example: Gertrude’ s puzzles [electronic resource]
• Statement of Responsibility
Transcribe statements of responsibility relating to those persons bodies credited with a major role in creating the content of the resource. Example: The China study [electronic resource]
/ principal investigator, Angus Campbell Moby Dick [electronic resource] / byHerman Melville ; compiled and
produced by Princeton University Computer Center under the direction of Robert
Knight.
2. EDITION AREA
• Precede this area by a full stop, space, dash space. • Transcribe a statement relating to an edition of an electronic resource that contains differences from other editions of that resource, or to a named reissue of a resource. Example: Rev. ed. Version5.20
NORC test ed. [Version] 1.1 3rd update Interactive version
• Transcribe a statement of responsibility relating to one or more revisions of an edition. Example: 3rd ed., Version 1.2 / programmed by
W.G. Trepfer
3. TYPE & EXTENT OF RESOURCE AREA
• Precede this area by a full stop, space, dash space.
• Enclose each statement of extent in parentheses.
• Precede a statement of the number of records statements, etc. by a colon when that statement follows a statement of the number of files.
3. TYPE & EXTENT OF RESOURCE AREA
• Type of resource. Indicate the type of electronicresource being cataloged. Use one of the ff. terms:
a. electronic data b. electronic program (s)c. electronic data and program(s)
Example of data: Electronic data (1 file : 350 records) Electronic data (1 file : 2.5 gb) Electronic data (1 file: 1.2 megabytes)
Example of programs: Electronic program (1 file : 200 statements)
Electronic program (2150 statements) Example of Multipart files:
Electronic data (3 files: 100, 460, 550 records) Electronic data (2 files : 4300, 1250 bytes)
4. PUBLICATION, DISTRIBUTION, ETC. AREA
• Precede this area by a full stop, space, dash, space.
• Give the place of publication, distribution of a published electronic resource.
• Do not record [s.l.] for an unpublished electronic resource. Example:
Bellevue, Wash. : Temporal Acuity Products; Owatonna, Minn. : Distributed exclusively by S Musictronic. [Honolulu?] : M.R. Ogden (personal homepage)
• Give the date of publication of a published electronic resource.
Example:
Richmond, Va. : Rhiannon Software, c1985.
PHYSICAL DESCRIPTION AREA
A. Extent of item (including specific material designation)
• Record the number of physical units of the carrier by giving the number of them in Arabic numerals and one of the following terms as appropriate:
computer cartridge computer cassette computer disk computer optical disk computer reel
Ex. 1 computer disk 2 computer cassettes
A. Extent of item (including specific material designation)
• When new physical carriers are developed for which none of these terms are appropriate, give the specific name of the physical carrier as concisely as possible, preferably qualified by computer. Ex. 1 computer card
• If the information is readily available and if desired, indicate the specific type of physical medium.
Ex. 1 computer chip cartridge 1 computer tape cartridge 1 computer tape reel
A. Extent of item (including specific material designation)
• Optionally, if general material designations are used, omit computer from the specific material designation.
• Give a trade name or other similar specification in a note.
• If the description is of a separately titled part of an item lacking collective title express the fractional extent in the form:
on reel2on 3 of 5 diskson 1 disk
B. Other physical details
• If the file is encoded to produce sound, give sd. If the file is encoded to display in two or more colours, give col. Ex. 1 computer chip cartridge: sd.
1 computer disk: col. 1 computer disk: sd., col.
• Give the details of the requirements for the production of sound or the display of colour in a note.
B. Other physical details
• Optionally, give the following physical characteristics, if readily available and if they are considered to be important:number of sides used
recording density (e.g., number of bytes per inch (bpi) single, double)
Ex. 1 computer disk: sd., col., soft sectored
2 computer tape reels : 5,432 bpi
C. Dimensions
• Give the dimensions of the physical carrier a) Discs/Disks - give the diameter of the disk or disk in
inches, to the next ¼ inch up Ex. 1 computer disk : col. ; 5 ¼ in.
b) Cartridges - give, in inches to the next ¼ inch up, the length of the sided f the cartridge that is to be inserted into the machine Ex. 1 computer chip cartridge; 3 1/2 in.
C. Dimensions
c) Cassettes - give the length and height of the face of the cassette in inches, to the next 1/8 inch up
Ex. 1 computer cassette ; 3 7/8 X 2 1/2 in.
d) Reels - do not give dimensions for reels
e) Other carriers - give the appropriate dimensions of other physical carriers in centimeters to the next whole centimeter up
Ex. 1 computer card; 5 X 6 cm.• If the item consists of more than one physical carrier and they differ in size, give the smallest or the smaller and the largest or larger size, separated by a hyphen.
Ex. 3 computer disks ; 3 ½ - 5 ¼ in.
D. Accompanying Material
• Give the details of accompanying material Ex. 1 computer disk ; 5¼ in. + 1 user’s guide
1 computer cassette : col. ; 3 7/8 X 2½ in. +
1 sound cassette 1 computer disk; 3 1/2 in. + 1
demonstration disk + 1 codebook 1 computer cassette; 3 7/8 X 2½ in. + 7
maps • If no physical description is given, give details of any accompanying material in a note.
SERIES AREA
SERIES AREA
Record each series statement as instructed in 1.6 of AACR2
NOTE AREA
A. Punctuation
• Separate introductory wording from the main content of a note by a colon followed but not preceded by a space.
B. Notes
• Make notes as set out in the following sub rules and in the order given there. However, give a particular note first when it has been decided that note is of primary importance.
C. Nature and scope and system requirements
a) Nature and scope - make notes on the nature or scope of the file unless it is apparent from the rest of the description Ex. Word processor
b) System requirements - begin the note with System requirements:.
C. Nature and scope and system requirements
Give the following characteristics in the order in which they are listed below. Precede each characteristic, other than the first, by a semicolon.
• The make and model of the computer(s) on which the file is designed to run
• The amount of memory required • The name of the operating system • The software requirements (including the
programming language) • The kind and characteristics of any required or recommended peripherals
Ex. System requirements: IBM PC; 64K; colour card; 2 disk drives System requirements : IBM PC AT or XT; CD-ROM
player and drive
C. Nature and scope and system requirements
c) Mode of access - if a file is available only by remote access, always specify the mode of access.
Ex. Online access via Telnet Mode of access: Electronic mail using
ARPA d) Language and script Give the language(s) and/or script(s) of the spoken
or written content of a file unless this is apparent from the rest of the descriptionEx. In Italian
Record the programming language as part of the system requirements note.
C. Nature and scope and system requirements
e) Source of title proper Always give the sources of the title properEx. Title from title screen
Title supplied by cataloger
f) Variations in title Make notes on titles borne by the item other than
the title proper.Ex. Title on manual : Compu-math decimals
Also known as : MAXLIK
Optionally, give a romanization of the title proper
Optionally, transcribe a file name or data set nameEx. File name : CC.RIDER
g) Parallel titles and other title information
Give the title in another language and other title information not recorded in the title and statement of responsibility area if they are considered important.
h) Statements of responsibility Make notes on variant names of persons or
bodies named in statements of responsibility if they are considered to be important for identification
Give statements of responsibility not recorded in the title and statement of responsibility area.
Make notes on persons or bodies connected with a work or significant persons or bodies connected with previous editions and not already named in the description.Ex. Additional contributors to program : Iyra Buenrostro, Janine Buenrostro
Systems designer, Iyra Buenrostro ; sound, J-9 acoustics
i) Edition and History Give the source of the edition statement of
it is different from that of the title properEx. Ed. Statement from container label
Make notes relating to the edition being described or to the history of the item.Ex. Program first issued in 1982
Give details of minor changes if they are considered to be important.Ex. Monochrome version recoded for colour
Cite other works upon which the item depends for its content.Ex. Based on : Cinderella / Ever After ; edited by Andy Tennant. Oxford: 20th Century Fox, 1978-1991.
Give the following dates and details about them if they are considered to be important to the understanding of the content, use or nature of the file:
-- the date(s) covered by the content of a file-- the date(s) when data were collected-- the date(s) of accompanying material
not described separately if they differ from those of the file being described
Ex. Data collected May-Oct. 1999
j) File characteristics Give important file characteristics that are not
included in the file characteristics areaEx. Hierarchical file structure
File size unknownFile size varies
If a file consists of numerous parts the numbering of which cannot be given succinctly in the file characteristics are, and if the info. is considered to be important, give the number or approximate number of records, statements, etc., in each part.Ex. File size: ca. 35, 25, 36, kilobytes
k) Publication, distribution, etc. Make notes on publication,
distribution, etc., details that are not included in the publication, distribution, etc., area and are considered to be important.Ex. Solely distributed by the Laboratory
l) Physical description Make notes on important physical details
that are not included in the physical description area, especially if these affect the use of the item.
If the file is available only by remote access, give the physical details if they are readily available and considered important.Ex. Stereo, Sd.
Display in red, yellow, and blue
m) Accompanying material Make notes on the location of
accompanying material if appropriate Give details of accompanying material
neither mentioned in the physical description area nor given a separate descriptionEx. Accompanied by a series of 5 programs in PL/1, with assembler subroutines
n) Series Make notes on series data that cannot be
given in the series area.Ex. Originally issued in series : European Community study series
o) Dissertations If the item being described is a
dissertation, make a note.Ex. Thesis (M.A.)-University of Illinois, at Urbana Champaign, 1988
p) Audience Make a brief note of the intended
audience for, or intellectual level of, a file if this information is stated in or on the item, its container, or accompanying material.Ex. For ages 18 and above
For use by qualified medical practitioners only
q) Other formats Give the details of other formats in which the
content of the file has been issuedEx. Data issued also in printed form and in microform
r) Summary Give a brief objective summary of the purpose of an
item unless another part of the description provides enough information Ex. Summary: Eight versions of a video game for 1-2 players. To survive, players use laser cannons to destroy flying demons
bs) Contents List the parts of a file
Ex. Contents – Moby Dick – Dick Tracy – Last of the Mohicans – Tom Sawyer
Make notes on additional or partial contents when appropriate
t) Numbers Give important numbers borne by the item
other that ISBNs or ISSNsEx. APX-10050
u) Copy being described, library’s holdings, and restrictions on use
If desired, give a locally assigned file or data set name.
If desired, give the date when the content of the file was copied from, or transferred to, another source.Ex. Copied June 1999
Restricted to scholarly use
v) With notes If the title and statement of responsibility
area contains a title that applies to only a part of an item lacking a collective title and therefore, more than one entry is made, make a note beginning with With : and listing the other separately titled works in the item in the order in which they appear there.Ex. With : Uncle John’s jigsaw; U.S.
Constitution - Scramble
STANDARD NUMBER AND TERMS OF AVAILABILITY AREA
A. Standard Number
Give the ISBN or ISSN assigned to a published file Ex. ISBN 0-89138-111-2 (codebook)
B. Key Title
Give the title of a serial file
C. Terms of availability (optional addition)
Give the terms on which the item is availableEx. ISBN 0-89138-111-2:$34.45 ($12.00 for students)
D. Qualification
Add qualifications to the standard number and/or terms of availability.
SAMPLE CATALOG ENTRY FOR AN ELECTRONIC RESOURCE PN6101 Mann, Ron M3 Poetry in motion [electronic resource] / by Ron Mann.
-- (Electronic data and program). – New York, N.Y. : Voyages,c1994.
System requirements for Windows: 4865X-25 on higher CPU ; 4 MB RAM (8 MB recommended); Windows 3.1, DOS 5.0 or later ; MPC-compatible CD-ROM drive ; sound card with speakers or headphones.
Title from disc label.
Summary : Presents the performances of contemporary poets such as Amiri Baraks, William S. Burroughs and Alan
Ginsberg.Includes some interviews.
1. American poetry – 20th century – History and criticism.2. Poetry, Modern – 20th century. 3. Poets – 20th century –
Interviews.I. Title.
CATALOGING OFELECTRONIC RESOURCES
(Direct Access)
Appendices
Talking Dictionary
Talking Dictionary
Talking Dictionary
CATALOGING OFELECTRONIC RESOURCES
(Remote Access)
Appendices
Biological Control
Biological Control
Biological Control
CATALOGING OFCONTINUING RESOURCES
(Printed Serial Sample)
Appendices
Complete Descriptions &Machine-Readable Cataloging
Front cover of printed serial
Complete Descriptions &Machine-Readable Cataloging
Contents page of printed serial
Complete Descriptions &Machine-Readable Cataloging
AACR2R description of the print serial
Complete Descriptions &Machine-Readable Cataloging
MARC record for the print serial(Source: OCLC Connexion, WorldCat-record number
34108984)
Home Page of electronic serial
Contents page of electronic serial
Complete Descriptions andMachine-Readable Cataloging
AACR2R description of the electronic serial