July 2008 1
CariSECURE - STRENGTHENING EVIDENCE BASED DECISION
MAKING FOR CITIZEN SECURITY IN THE CARIBBEAN
Annual Report Year 3 – October 01, 2018 – September 30, 2019
Submission Date: October 31, 2019
Submitted by: Paolo del Mistro, Team Leader-CariSECURE
United Nations Development Programme Barbados and the OECS
UN House, Marine Gardens, Hastings, Christ Church, Barbados
Email: [email protected]
This document was produced for review by the United States Agency for International Development
Eastern and Southern Caribbean Mission (USAID/ESC).
Table of Contents
Acronyms and Abbreviations .......................................................................................................... 2
1.0 PROJECT OVERVIEW/SUMMARY ....................................................................................... 4
1.1 Executive Summary ................................................................................................................... 5
1.1.1 Key Project Information ......................................................................................................... 5
1.1. 2 Key Highlights ....................................................................................................................... 6
1.1.3 Summary Achievements ......................................................................................................... 6
1.1.4 Summary of Key Challenges: .............................................................................................. 7
1.1.5 Summary of Indicator Results Y3 .......................................................................................... 9
2.0 ACTIVITY IMPLEMENTATION PROGRESS ..................................................................... 13
2.1 Progress Narrative .................................................................................................................... 13
2.2 Implementation Status ............................................................................................................. 15
2.3 Stakeholder Participation ........................................................................................................ 29
2.4 Sustainability Mechanisms………………………………………………………..……….…29
2.5 Implementation Challenges and Actions Being Taken to Address Challenges ...................... 30
3.0 HUMAN RESOURCES, ADMINISTRATIVE & OTHER OPERATIONAL ISSUES……31
4.0 LESSON LEARNED ............................................................................................................... 32
5.0 MISSIONS & MEETINGS ...................................................................................................... 33
6.0 PLANNED ACTIVITIES FOR NEXT YEAR INCLUDING EVENTS ............................... 35
7.0 FINANCIAL MANAGEMENT .............................................................................................. 37
8.0 ANNEX B: CARISECURE RISK MANAGEMENT LOG .................................................... 38
9.0 ANNEX C: CARISECURE ENDORSEMENT LOG ............................................................. 40
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2
Acronyms and Abbreviations
ACRO Agency of Criminal Records
AOR Agreement Officer’s Representative
ATLAS Enterprise Resource Planning (ERP) system used by UNDP and other UN agencies
AWP Annual Work Plan
CAPA Crime and Problem Analysis Unit
CARICOM Caribbean Community
CDC Centers for Disease Control and Prevention
CIMS Crime Information Management Systems
CSI Citizen Security Indicator
CSO Civil Society Organisation
CSP IDB Citizen Security Program
FSD Functional Specification Document
GBV Gender Based Violence
GIS Geographic Information System
GPF Guyana Police Force
GPS Global Position System
GWHLES Guyana Women’s Health and Life Experience Survey
HRDDP Human Rights Due Diligence Policy
IBTCI International Business & Technical Consultants, Inc
ICCS International Classification of Crime for Statistical Purposes
ICVS International Crime and Victimization Survey
IDB Inter-American Development Bank
IMPACS Implementation Agency for Crime and Security
IMS Information Management System
IT Information Technology
LAPOP Latin American Public Opinion Project
M&E Monitoring and Evaluation
NCVIS National Crime and Victimisation Survey
OECS Organisation of Eastern Caribbean States
POPP Program and Operation Policies and Procedures
RCO Regional Crime Observatory
PT Part Time
RFP Request for Proposals
RH LAC Regional Hub for Latin America and the Caribbean
RBPF Royal Barbados Police Force
RSLPF Royal St. Lucia Police Force
RSVGPF Royal St. Vincent and the Grenadines Police Force
RSS Regional Security System
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SDG Sustainable Development Goals
SOP Standard Operating Procedures
TOE Table of Equivalence
TOR Terms of Reference
TTPF Trinidad and Tobago Police Force
UN-CTS United Nations Surveys on Crime Trends and the Operations of the Criminal Justice
Systems (UN-CTS)
UNDP United Nations Development Program
UNODC United Nations Office on Drugs and Crime
USAID United States Agency for International Development
WHO World Health Organisation
YAC Yes Advisory Committee
YES Youth Empowerment Services
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1.0 PROJECT OVERVIEW/SUMMARY
Program Name: CariSECURE – Strengthening Evidence Based Decision Making for
Citizen Security in the Caribbean
Activity Start Date and End Date: July 14, 2016 to October 13, 2020
Name of Implementing Partner: United Nations Development Program (UNDP) for Barbados and
the Organisation of Eastern Caribbean States (OECS)
[Contract/Agreement] Number: AID-538-IO-16-00001
Name of Subcontractors/Sub
awardees:
Governments of ten Eastern and Southern Caribbean countries
(Antigua and Barbuda, Barbados, Dominica, Grenada, Guyana, St.
Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines,
Suriname, Trinidad and Tobago)
Geographic Coverage
(cities and or countries)
Ten Eastern and Southern Caribbean countries (Antigua and
Barbuda, Barbados, Dominica, Grenada, Guyana, St. Kitts and
Nevis, St. Lucia, St. Vincent and the Grenadines, Suriname, Trinidad
and Tobago)
Reporting Period: October 1, – September 30, 2019
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1.1 Executive Summary
1.1.1 Key Project Information PROJECT TITLE: CariSECURE Strengthening Evidence Based Decision Making for Citizens Security Within
the Caribbean
GOAL: To improve youth crime and violence policy-making and programming in ten Southern and
Eastern Caribbean countries using quality, comparable and reliable national citizen security
information.
PROJECT OUTPUTS:
Output 1: Standardized and disaggregated crime data reporting within and among national
authorities to foster the reliance on valid, reliable and comparable data on citizen security.
Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies,
programs and policies.
Output 3: Improved decision-making on youth crime and violence based on available evidence at
national levels.
PROJECT APPROACH
The Project relies on the Centers for Disease Control (CDC) Public Health Approach to Violence
Prevention. This model is comprised of four essential steps – (1) identifying the problem; (2) identifying
risk and protective factors; (3) developing and testing prevention strategies; and, (4) ensuring
widespread adoption of these strategies.
PROJECT STRATEGY
The Project is one of three components under the broader USAID Youth Empowerment Services (YES)
Project which aims to increase the institutional and technical capacity of regional bodies, selected
national government systems and community stakeholders to reduce risk factors that drive youth
crime, violence and victimization.
CariSECURE contributes to the achievement of this goal by strengthening the capacity of national and
regional institutions in ten Eastern and Southern Caribbean states, to collect, analyze and rely on
standardized and disaggregated citizen security data to develop targeted, evidence-based policies and
programs
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1.1. 2 Key Highlights
This report captures activities undertaken during Year III of implementation
(October 01, 2018 –September 30, 2019) of the CariSECURE - Strengthening Evidence Based Decision
Making for Citizen Security in the Caribbean Project. The current reporting period saw significant strides
in advancing activities related to ICCS coding and the development of the Correspondence Tables for all
project countries. Police Records Management Information Systems (PRIMS) was launched in six (6)
countries and is currently live in Grenada and St Kitts and Nevis. Collaboration for the development of
the Prison Management Information Systems was formalized between the project team, USAID and the
InterAmerican Development Bank. Training sessions for PRIMS users and administrator was also
facilitated by the project. Technical support was also made available to ensure that systems can go live at
the pilot stations in the first quarter of next year. CSO staff within in St Lucia and Barbados were oriented
the CVS methodology. The UNODC LACSI Initiative was also adapted for use in the implementation of the
CVS in St Lucia.
Summary Achievements
There are three key areas of achievement as per the strategic outputs within the reporting quarter:
• Output 1: Standardized and disaggregated crime data reporting within and among national
authorities to foster the reliance on valid, reliable and comparable data on citizen security.
• Launched the Police Records Management Information Systems (PRIMS) in all project
countries (except ANB and SVG)
• Developed brochures and posters for the PRIMS communication strategy at pilot sites
• Completed Regional Impact Assessment on IT within the Police Service
• Hosted (2) two Quarterly Police Commissioners Meetings;
• Completed three (3) Network infrastructure assessments in Guyana, Saint Lucia and
Saint Kitts and Nevis;
• Developed a collaborative partnership with Inter-American Development Bank (IADB)
Guyana for the development of a Prison’s Information System Application consistent
with CariSECURE technical specifications;
• Provided remote and direct technical assistance to all project countries towards the
completion of 6 (six) draft ICCS ToE.
• Output 2: Utilization of evidence-based analysis of crime data to inform citizen security
strategies, programs and policies.
• Procured and provided reporting software and hardware to RSS.
• Translated and edited Training manual on Citizen Security Information.
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• Drafted a training manual on crime analysis
• Output 3: Improved decision-making on youth crime and violence based on available evidence
at national levels.
• Launched the Crime Victimization Survey (CVS) in St Lucia and Barbados;
• Trained (39) thirty-nine persons on the Crime Victimization Survey (CVS) methodology
in Saint Lucia;
• Trained (27) twenty-seven persons on the Crime Victimization Survey (CVS)
methodology in Barbados;
• Hosted a national workshop to review and refine the LACSI for the implementation of
the Saint Lucia National Crime Victimization Survey 2019 - 2020 framework;
• Completed a Gender Based (GBV) Prevalence Survey in Guyana
1.1.4 Summary of Key Challenges:
During the reporting period the project was continually constrained by the following:
• Critical procurement activities were/are delayed: Due to UNDP administrative issues and the
absence of procurement staff in the team there were significant delays experienced in finalizing
large procurement activities for the project. Several issues were discussed with the senior
management team for resolving the delays. The project is current exploring the use of a detailed
assignment to address the current human resource shortage.
• Delays in receipt of ICT hardware: Server, desktops and equipment were received by the project,
but deployment to site and configuration was further delayed due to no receipt of servers and
switch. These items required additional regional and national level documentation to full comply
with complicated EU end user regulations. This has significantly delayed full deployment and
operations of the digitized systems.
• Support systems development: The stage is now set for the rapid the implementation of the
CariSECURE information systems this will significant a shift in to needed ICT systems and
infrastructure skills managing implementation and in the provision of technical oversight to the
various system development consultants and processes. These skills are in addition to the current
project skills and will be to be further enhanced within the current team.
• Connectivity of national systems with RSS: Concerns have been expressed about linking national
level information systems with regional security systems crime observatory. In the absence of
MOUs and SOPs for enabling access and use of national level data there is a level of apprehension
among some public officials about security, confidentiality and data use among external
stakeholders. This need to be strategically addressed before it jeopardizes support at various
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levels. RSS will work directly with the countries to develop the MoUs and CariSECURE will provide
some support.
• Stability of disbursement from USAID: Disbursement to the project, has not always been in
keeping with the resource needs and has sin a few cases resulted in rescheduling of key activities
planned during the year.
• Limited implementation of the complexity of change recommendations among task force
agencies. Additionally, there are no clearly defined systems and protocols for monitoring and
documenting data quality assurance and improvement issues at PRIMS pilot sites. There is
generally weak leadership in building national capacity and systems for increasing the NTF as a
mechanism for supporting performance monitoring at PRIMS pilot sites. CariSECURE will provide
technical assistance to the NTF leadership to address these noted issues. This will involve strategic
missions to support NTF planning and coordinating and in establishing an interagency data quality
assessment team for PRIMS.
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1.1.5 Summary of Indicator Results – Y3
OUPUT INDICATORS
COUNTRY LEVEL REGIONAL
PRIORITY
COUNTRIES
ORGANIZATION OF
EASTERN CARIBBEAN
STATES
SOUTHERN
CARIBBEAN PROJECT
TARGETS
RESULTS for
Y3
QUARTER 4
(July 1st -
August
31st, 2019)
RESULTS to
Date (July-
2016
September
30th, 2019)
VARIANCE
COMMENTS/REMARKS
GUY SLU SKN A&B DOM GRN SVG BAR SUR TNT
Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable and comparable data on citizen security
1.1 Number of countries with
government approved Caribbean
Security Toolkit
* * * * * * * * * 9 0 8 -1
To date, all project countries have endorsed
the project Tool Kits, however Dominica and
Trinidad are the only countries yet to sign off
on the National Task Force (NTF) and the Data
Sharing Agreements.
has 1.2 Number of countries with
draft Correspondence Tables for
International Classification of Crime
for Statistical Purposes (ICCS)
* * * * * * * * * 9 6 6 -3
Ongoing technical assistance and follow up
support was provided to countries for finalizing
the draft ToE and considerable progress has
been made in the mapping exercises in all
countries. UNODC has reviewed each country
submission and have provided general and
country specific recommendations. Based on
the feedback additional technical assistance is
required to for St Kitts and Nevis and Guyana
Drafts ToE are expected to be printed in the
year. Support will be also be provided to
Suriname who recently commenced the
mapping process.
1.3 Number of countries with
networked Applications as a result
of CariSECURE assistance
* * * 3 0 0 -3 The solicitation for the proposed application
needs to be advertised.
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OUPUT INDICATORS
COUNTRY LEVEL REGIONAL
PRIORITY
COUNTRIES
ORGANIZATION OF
EASTERN CARIBBEAN
STATES
SOUTHERN
CARIBBEAN PROJECT
TARGETS
RESULTS for
Y3
QUARTER 4
(July 1st -
August
31st, 2019)
RESULTS to
Date (July-
2016
September
30th, 2019)
VARIANCE
COMMENTS/REMARKS
GUY SLU SKN A&B DOM GRN SVG BAR SUR TNT
1.4 Number of Countries with
Digitized Applications for police and
prison services as a result of
CariSECURE’s Assistance.
* * * * * * * * * 9 0 0 -9
The systems development process will be
supported by consultants and is currently
engaging the attention of UNDP HQ
procurement team. Please see specific updates
for the police and prisons systems below.
Police
There have been delays in regional
procurement team in issuing a final award to
the selected developer for the PRIMS. This is
expected to be issued shortly and system
development is expected to commence early in
the new quarter.
Prison
The EOI for the proposed application was
issued by IDB. Evaluation and selection of a
bidders is expected to be completed by in the
next quarter. CariSECURE will participate in the
implementation committee led by MoPS. The
project will also provide critical IT technical
oversight for sign off on key element of the
system development process.
Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and policies
2.1 A sub-regional crime
observatory with the capacity to
analyze security data received from
countries
No No
The Project supported the development of the
Concept Note and ToRs for key staff of the
agency. Equipment was also procured and
provided to RSS. Delays in the live setup of the
PRIMS has affected accesses to data for
analysis by the regional crime observatory
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OUPUT INDICATORS
COUNTRY LEVEL REGIONAL
PRIORITY
COUNTRIES
ORGANIZATION OF
EASTERN CARIBBEAN
STATES
SOUTHERN
CARIBBEAN PROJECT
TARGETS
RESULTS for
Y3
QUARTER 4
(July 1st -
August
31st, 2019)
RESULTS to
Date (July-
2016
September
30th, 2019)
VARIANCE
COMMENTS/REMARKS
GUY SLU SKN A&B DOM GRN SVG BAR SUR TNT
team. It is expected that once all the pilots are
set up and are live the data accessibility issue
will be resolved. As a result, the sub-regional
crime observatory office will be formally
launched early in 2020. Crime analysis training
and on-boarding support for staff will be
provided by CariSECURE.
2.2 Number of countries capable of
producing analysis using the Citizen
Security Indicators
* * * * * * * * * 9 0 0 -9
Results and programmatic updates will be
provided once the Citizen Security Information
Management manual is completed (currently
being finalized for review by RBLAC) and the
Crime Analysis Expert is recruited. These are all
expected to be completed early in the new
quarter.
Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels
3.1 Number of countries with
model National citizen security
policies with youth as a priority
population.
* * * * * * * * * 9 0 0 -9
Results and programmatic updates will be
provided once the Citizen Security Expert is
recruited. This is expected to be completed
early in the new quarter.
3.2 Number of countries with white
papers on Citizen Security using
evidence from surveys supported
by CariSECURE
* * * 3 0 0 -3
Results and programmatic updates will be
provided once the Citizen Security Expert is
recruited. This is expected to be completed
early in the new quarter.
* Denote a country that contributes to the Regional Project Targets
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ACTIVITY IMPLEMENTATION PROGRESS
2.1 Progress Narrative
The below table captures the progress of activities for YR 3,
PLANNED ACTIVITIES OCT-DEC 2018 HIGHLIGH OF IMPLEMENTATION:
Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster
the reliance on valid, reliable and comparable data on citizen security
1. Technical Missions to Support The development of
Draft Correspondence Tables (CT) across ALL nine (9)
countries
• Draft TOE available for 6 of the 9 target countries.
Suriname, Guyana and St. Kitts and Nevis with be
provide with additional support in the new project year.
3. Piloting of Police Incident Form extracted from the
Citizen Security Data Collection Form and Data
Coding Structure through the provision of IT
hardware and software
• Digitized Crime Incident Reporting Form being
launched at 2 sites across 7 of the 9 project countries.
• A suite of communication and evaluation tools were
developed and disseminated to support the pilot
monitoring in each country.
• Systems User and administration trained
• Two (2) countries (Grenada and St Lucia) have real time
data on crime in the systems. Ongoing operational
support ongoing to the remaining countries.
4. Concurrent development, deployment, and
ongoing support of a full software application to the
Police alongside the Pilot
• Contract award to the consultant delayed by UNDP HQ
procurement committee. Follow up action is being take
by the project lead to have a final decision on the
award.
5. Development, deployment, and ongoing support
of a software application and provision of hardware
to the Prisons to foster reporting of the Caribbean
Composite Citizen Security Indicators Framework
(CCSIF)
• Solicitation process will be issued in August 2019. The
shortlisting of consultant has been completed and a
final award is expected early in the new project year.
System development is still on track for November 2019
6. Development, deployment and ongoing support
an application and provision of hardware to the
ODPPs and Courts to foster reporting of the
Caribbean Composite Citizen Security Indicators
• Initial solicitation advertised however, due to issues
with the clarification process an amended solicitation
advertisement is expected to be re-advertised. in the
new project year
7. Development of connectivity between institution-
specific applications in Priority Countries for
reporting citizen security indicators
• Initial solicitation advertised however, due to issues
with the clarification process an amended solicitation
advertisement is expected to be re-advertised. in the
new project year
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PLANNED ACTIVITIES OCT-DEC 2018 HIGHLIGH OF IMPLEMENTATION:
• 8. Quarterly meetings with Police
Commissioners, Prison Superintendents
• Two (2) quarterly meeting were conducted among PC
within the reporting period.
9. Missions to countries and Training of Citizen
Security practitioners (Police, DPP, Courts, Probation,
and Prisons) in the Caribbean Citizen Security Toolkit
• NO activity undertaken, however TA and support as
provide to stakeholders during all mission visits to
countries as was required.
10. Training of National and Regional partners on
automated components of the Caribbean Citizen
Security Toolkit
• NO activity undertaken
Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and
policies
1. Training Course on Citizen Security Information
Management to Caribbean Context
• Training materials and curriculum module drafted
2. Development of training materials on crime analysis • Training materials and curriculum module drafted
3. Development of Training of Trainers Programme on
Crime Analysis
• Training materials and curriculum module drafted
Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels
1. Development of a Model National Citizen Security
Policy and ongoing support to countries
• Recruitment of the consultant commenced
2. Training on Victimization Survey for National
Statistical Offices
• CariSECURE hosted a three-day training workshop on
Crime Victimization Surveys (CVS) at the Bay Gardens
Bay Beach Resort and Spa, Castries, St. Lucia on April
10-12, 2019. The session was facilitated by the United
Nations Office on Drugs and Crime (UNODC).
3. Gender-Based Violence Survey (Guyana) • The official launch and dissemination of the report to
national stakeholders is planned for Wednesday 13,
November 2019 at the Cara Lodge hotel in
Georgetown, Guyana.
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2.2 Implementation Status Year 3
Regional Achievements
Completed Impact Assessment on the implementation of automated applications in the Police Service
As part of a proactive approach, to inform, communicate and engage stakeholder at all levels on the
integrated crime management information systems (CMIS), CariSECURE conducted a prospective impact
assessment among key data and systems users. This assessment was aimed at collecting information to:
1) Promote the benefits of digitization to users and consumers of data; 2) Drive, inspire and maintain
positive attitudes at various levels toward the introduction of the digitized incident reporting tool; 3)
Ensure that timely and consistent information, is readily available throughout the pilot demonstration; 4)
Inform recommendations on change management initiatives to support the new systems. The assessment
was conducted by Dr Charles Katz, through mission visits to all project countries. The findings suggest
that the criminal justice agencies in general, and the police specifically, produce little data for the
development and implementation of evidence-based policy and programming. The detailed findings and
recommendations were presented at the Police Commissioners meeting in Saint Lucia (UNDP funded) and
Saint Kitts and Nevis and will allow CariSECURE to better identify, training and other capacity building
assistance needed to sustain the (CMIS) within beneficiary countries.
Completed Network Infrastructure Assessment in Priority Countries
The project completed network assessments in priority countries (Guyana, Saint Lucia and Saint Kitts and
Nevis) in order to gain greater insight into the state of network preparedness of all the physical data centre
sites which were proposed as sites for housing the CARISECURE applications. The findings showed that as
far as hosting was concerned, the technical and management infrastructure at the Police, Prisons and DPP
Offices in target countries were in general quite fragile and embodied a number of critical vulnerabilities
which would result in unacceptable risks to the CariSECURE project. Some of the vulnerabilities identified
included 1) Poor cabling infrastructure; 2) Poor network documentation; Poor physical security and
physical access control to server/IT equipment; 3) Servers located in high traffic areas; 4) Poor disaster
recovery and business continuity strategy and 5) inadequate staff coverage to provide 24/7 support to
users. In response to the network assessment findings, CARISECURE conducted another assessment to
find a data-centre within the Caricom Region with adequate technical infrastructure and management
compliance standards. The Caricom IMPACS data-centreiwas identified as meeting most these
requirements. In terms of reduced cost and sustainability the project has taken a decision to engage in a
negotiation process to use of the existing infrastructure and security protocols already at CARICOM
IMPACS data centre for hosting the CariSECURE suite of applications for beneficiary countries within the
region under a private cloud architecture.
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Supported the development International Classification of Crime for Statistical Purposes
Correspondence Tables
Stemming from the joint CariSECURE/UNODC ICCS Regional Workshop in Year II, the project countries
commenced developing draft ICCS Correspondence Tables by mapping their national laws to the ICCS by
using their common occurrences or criminal act as the impetus for ICCS coding. Countries then advanced
their CTs by reviewing national acts and extracting indictable offences for ICCS mapping. For quality
assurance, UNODC reviewed country CTs for correctness, coherence, and completeness, and produced
country-specific recommendations to enhance the national effort. This process is well advanced in all
project countries except for Suriname where translation of the original ICCS material in Dutch was
necessary.
Launched Demonstration Pilots for Digitized Police Incident Form extracted from the Citizen Security
Data Collection Form
The CariSECURE project hosted the Official launch of the Police Records Management Information
Systems (PRIMS) and the handover of equipment (computer hardware 1 server, 1 printer and 3 monitors)
and software) to law enforcement agencies in all beneficiary countries. The PRMIS will transition police
stations nationally from paper-based reporting to a digital format. The newly launched application will
allow officers from pilot stations to capture real-time data on incidents reported - a stepping stone to
more standardized, accurate crime data, and evidence-based decision-making to reduce crime and
violence. The system will also allow other agencies in the justice system to share crime data among
themselves by opening communication channels.
Forged collaboration with ACRO Criminal Records Office for developing an addition module for PRIMS
Application.
The project engaged with ACRO to support work initiated by CariSECURE in identified project countries.
ACRO is a UK-based national police unit founded in 2006. The agency is a global leader in the field of
criminal records and biometric information and provides a range of services that deliver operational
benefits to law enforcement and public protection teams to meet information access and management
needs of the public. The project will continue it negotiations with ACRO for additional funding to include
a CRO module in “full” CariSECURE police record management information system.
Leveraged supports from governments to improve ICT systems at police locations
The project engaged the governments within beneficiary countries to advocate for increase funding
commitments for enhancing the availability and use of ICT systems at police sites. The table below
summarizes government commitments and key project that will collaborate to enhance connectivity and
the use of ICT across justice sector agencies. To date Grenada is the only project country were all police
stations across the island are fully connected on a government network.
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Countries National Level Investment Notes/comments
Antigua and
Barbuda
$ US 15,000.00 To support Infrastructure upgrade at police sites
Barbados TBA To support selected Infrastructure upgrade at police
facilities for enhancing the use of ICT and other
technologies.
Grenada $ US 30,000.00 New desk top computers were deployed to police
stations to support piloting of the CariSECURE
Digitized Police Incident Form. Police station have
been connected to mainframe. Guyana $ US 17, 000,000.00
(Guyana REDD+
Investment Fund (GRIF)
Project)
To improve ICT Access and e-Services for priority
sectors such as health, education and public
security. A key outcome of the project will focus
on linking public services and information flows to
the deployment and use of new Information and
Communications Technologies (ICTs).
Saint Kitts and
Nevis
$US 21,000.00 To support selected Infrastructure upgrade at police
facilities for enhancing the use of ICT and other
technologies.
Saint Lucia US 1, 760,000.00
(CARCIP Project)
To improved connectivity between public sector
institutions through a Government Wide Area
Network (GWAN). This will extend to police stations,
prisons and other criminal justice agencies.
Saint Vincent and
the Grenadines
TBA The country is connecting all police stations to the
government network. New desk top computers were
deployed to police stations to support piloting of the
CariSECURE Digitized Police Incident Form. Suriname TBA To promote connectivity among the police service
Suriname utilizes an e-governance platform.
• To be assessed TBA
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National Level Achievements
Launched Crime Victimization Survey (CVS) and hosted Caribbean training on the methodology in St
Lucia and Barbados
A key project tool the Crime Victimization Survey (CVS) was launch in St Lucia in Year III. The primary
objective of the CVS is to accurately ascertain the magnitude of victimization within a country and more
specifically, crime levels and trends, perceptions of public safety, the impact of crime on society and
vulnerable groups and the level of public confidence in the criminal justice system and its actors. The
findings from this survey will provide critical data for local decision makers to formulate and accurately
evaluate evidence-based citizen security policies and programmes. A total of thirty-five (35) individuals
involved in production of crime statistics participated in training on Crime Victimization Survey
Methodology facilitated by the United Nations Office on Drugs and Crime (UNODC). Participants are now
better equipped to understand the role and importance of crime victimization surveys in a system of crime
statistics, and its role in reporting on SDG 16.
The launch of the Crime Victimization Survey (CVS) Course for Barbados was launched on 1 July
2019 at UN House, Marine Gardens, Hastings, Christ Church. The launched was followed by
training on the CVS methodology. The course will introduce standardized and internationally
recognized methodologies concepts, definitions, and techniques that will improve participants’
understanding and ability to collect quality crime data. The findings from this survey will provide
critical data for Barbados to formulate and accurately evaluate evidence-based citizen security
policies and programmes. A total of twenty-seven (27) participants were trained during the session.
Forged collaboration with IDB Guyana to support the development of the Prison Service Management
Information systems.
The project team held several discussions with representatives of the InterAmerican Development Bank
(IDB) in Guyana on possible synergies between IDB-funded Citizen Security Strengthening Program (CSSP)
and Support for Criminal Justice System Program (SCJS) Projects. This collaboration will see the agencies
taking a more integrated approach to the development of comprehensive information systems across
justice sector agencies within Guyana. The ensuing discussions have led to a concrete partnership with
IDB towards the development of a Prisons Management Information System. The system development
will be financed by the agency, however, the systems source codes, training material and other critical
documentation will be shared and adopted for other CariSECURE beneficiary countries. A MoU will be
developed between USAID and Government of Guyana (IDB funding recipients) to manage the systems
development and ensure compliance with the CariSECURE regional technical requirements.
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Leveraged systems infrastructure support for ensuring accessibility of PRIMS systems at all police
stations in Grenada.
The project collaborated with Government of Grenada to have the PRIMS pilot available to at all 16 police
stations across the island. With this contribution there has been increased interest among the police
leadership to see improved information flows across stations, more efficient and effective responses to
crime incidents and enhanced data use for operational level planning.
Leveraged supports from UNDP HQ to ensure ongoing project delivery in St. Lucia
Regrettably, the Project is unable to use United States Government (USG) resources to implement in St.
Lucia as the Leahy Law has been invoked against the Royal St. Lucia Police Force. Consequently, as a way
of delivering on the Project’s regional Outcome, the UNDP and the SRO agreed with the USAID-ESC to use
TRAC-2 funding when working with the Royal St. Lucia Police Force. The timely release of these resources
has enabled the Barbados and the OECS Multi-country Office to create and manage a Saint Lucia project
which complements and supports the wider regional CariSECURE project in all other priority countries.
The total disbursement to CariSECURE was US$150,000.00. The project has also negotiated with HQ the
release of an addition US 35,000 through Track-1 funding.
20
Country Specific Updates
Antigua and Barbuda
In Antigua and Barbuda, CariSECURE activities continued mainly through collaboration with the national
taskforce which supports the implementation of country level activities. There is no staff based in country,
but regular engagement is facilitated through senior level staffers within the Ministry of National Security.
Technical assistance mission was provided to the Antigua and Barbuda ICCS TWG in completion of their
ICCS CT. Antigua and Barbuda successfully extracted 756 offences from 142 paper-based Acts and
adequately coded 63 of these offences. Support and training (users and administration) were also
provided for the finalization of the electronic police incident reporting form. Technical missions were also
completed for installation and configuration of IT hardware at PRIMS pilot sites on the island.
Barbados
In Barbados, CariSECURE activities continued mainly through collaboration with the national taskforce
which supports the implementation of country level activities. There is no staff based in country, but
regular engagement is facilitated through senior level staffers within the GG’s office and CSO. IT hardware
with the digitized Police Incident Form was handed over and will be configured shortly. Technical
assistance mission was provided to the Barbados ICCS TWG in completion of their ICCS CT. A Crime
Victimization Survey (CVS) course for Barbados was launched on 1 July 2019. The launched was followed
by training on the CVS methodology. The course will introduce standardized and internationally
recognized methodologies concepts, definitions, and techniques that will improve participants’
understanding and ability to collect quality crime data. The findings from this survey will provide critical
data for Barbados to formulate and accurately evaluate evidence-based citizen security policies and
programmes. A total of twenty-seven (27) participants were trained during the session.
Grenada
In Grenada, CariSECURE activities continued mainly through collaboration with the national taskforce
which supports the implementation of country level activities. There is no staff based in country, but
regular engagement is facilitated through senior level staffers within the Ministry of National Security.
Technical assistance mission was provided to Grenada ICCS TWG in completion of their ICCS CT. Grenada
has successfully extracted 1,160 offences from 262 paper-based Acts. Support and training were also
provided for the finalization of the electronic police incident reporting form. Technical missions were also
completed for installation and configuration of IT hardware at PRIMS pilot sites. All police stations across
the island will be connected to the PRIMS.
21
Guyana
In Guyana, the National Taskforce along with a Technical Cooperation Analyst continued to support
implementation of country level activities. Specifically, the National Task Force is chaired by a
representative from the Ministry of Public Security and includes key stakeholders from the Criminal Justice
System: Police, Prison, Director of Public Prosecution, Supreme Court; Ministry of Legal Affairs, Ministry
of Social Protection, Bureau of Statistics, among other agencies.
During the reporting year, the IT hardware with the digitized Police Incident Form for the Police was
installed at two (2) pilot sites – Fort Wellington Police Station and Alberttown Police Station.
Administrators and Systems Users are expected to be trained on the Police Incident Form early in the next
reporting quarter. The Project will also deploy a stand-alone application for the Prison, Courts and DPP in
Guyana. The Prison’s application will include modules for both adult and juvenile populations. A key
achievement for the project in Guyana is the forged collaboration with IDB Guyana to support the
development of Prison Service Management Information System. This system will be adapted for use in
other project jurisdictions. It is expected that this system will be developed in second quarter of 2020 for
the Prison Service in Guyana. Further, the project continued to engage the Police Commissioner on the
impact of the PRMIS system. One of a key achievement in this regard, is the accessibility of commissioners
to each other to discuss other key security areas which was expressed by the Commissioner of Police in
Guyana.
Finally, CariSECURE technical missions were deployed to support the development of the ICCS TOE. This
process entailed concert steps to map national crime statistics to the ICCS categories. A draft TOE has
been shared with CariSECURE and technical comment were provided to the team for improving the
product. The ICCS correspondence tables are meant to be standalone tools that speak on their own. With
the data and data producer or data user should be able to clearly identify the lien between national crimes
and international definitions ideally without having to rely on other documents. CariSECURE will provide
additional support to the Guyana team to address the noted gaps the new quarter.
Suriname
While Suriname was not selected as one of the priority countries under the CariSECURE regional
programme, the Suriname’s Government has fully committed itself towards implementation of the
components supported nationally for implementation. During the reporting year the CARISECURE Task
Force, which is chaired by the Minister of Justice and Police and supported on a day to day basis by the
UNDP Suriname Country Office. The Task Force includes representatives of the Ministries of Justice and
Police, Education and Foreign Affairs, the General Bureau of Statistics, the Youth Detention Center and
the Penitentiary Services. The Government of Suriname officially endorsed the Guidance note on Citizen
Security Data Collection and Dissemination and the Data Sharing Agreement in April 2018. The IT
hardware with the digitized Police Incident Form for the Police was installed at two (2) pilot sites – the
Geyersvlijt Police Station and the Latour Police Station. Administrators and Systems Users both completed
initial training on the Police Incident Form in May 2019.The ICCS Classification was translated for Suriname
in July 2019 and the data administrators are working on matching the ICCS classifications with the
Suriname penal code legislation for input into the PRMIS.
22
St Lucia
In Saint Lucia CariSECURE has a fulltime National Officer who supported implementation of country level
activities in collaboration with the National Task Force (NTF) during the reporting period. The National
Task Force consists of stakeholder representation from across the criminal justice, national security and
youth development sectors and is chaired by the Permanent Secretary of the Department of Home Affairs
and National Security.
A Letter of Agreement (LOA) between UNDP and CSO was finalised and signed during the launch of the
CVS, which marked the commencement of the first CVS Workshop facilitated by UNODC and held with
key stakeholders on April 9 - 12, 2019. Participants learned about the LACSI initiative and the steps and
processes involved in conducting CVS and the type of data collected in the survey. Recruitment process
for Project Coordinator for the CVS was completed and the project Coordinator joined the CariSECURE
Team in May 2019.
A CVS Questionnaire Workshop facilitated by UNODC on June 11 -14, 2019 where the Technical Group
looked at the LACSI core questionnaires and adapted them to the Saint Lucian context. CariSECURE also
procured 25 tablets to support data collection of the CVS. UNODC adapted questionnaire to Saint Lucia
and a pre-test was completed between June 28 and July 5, 2019. The final version of the questionnaires
and model manual for the pilot test was also completed following that activity. The CSO has trained the
enumerators in the use of the finalized questionnaire. Currently enumerators are conducting the survey
in communities throughout the island and approximately. Data collection is expected to be completed
within the new reporting quarter. Approximately 900 questionnaires have been completed thus far.
Saint Vincent and the Grenadines
In Saint Vincent and the Grenadines, CariSECURE activities continued mainly through collaboration with
the national taskforce which supports the implementation of country level activities. There is no staff
based in country, but regular engagement is facilitated through senior level staffers within the Ministry of
National Security. The government of Saint Vincent and the Grenadines officially endorsed the project
tools on March 26, 2018 and signalled the acceleration of support nationally. IT hardware with the
digitized Police Incident Form is yet be installed at pilot sites. Technical assistance mission was provided
to the Saint Vincent and the Grenadines ICCS TWG in completion of their ICCS CT. The group was tasked
with coding the remaining offences pulled from their laws. To date the teams successfully coded all 240
of the additional offences. Some of the challenges noted included limited legal expertise was available to
assist with the interpretation of the offences. The laws are not available electronically, and they were few
paper volumes on site. The TWG is expecting to complete the remaining tasks by end of October 2019.
Saint Kitts and Nevis
CariSECURE has a fulltime National Officer who in collaboration with the national taskforce supported the
implementation of country level activities. The agencies that form the National Task Force for the
CariSECURE Project are as follows: Her Majesty's Prison, The Department of Youth, The Department of
Culture, The Director of Public Prosecutions Office, The Royal St. Christopher and Nevis Police Force, The
23
National Statistical Offices (St. Kitts and Nevis) and The Department of Community Development, Gender
Affairs and Social Services. The ICCS TWG continued to map the remaining laws and coding. Despite the
ongoing efforts, challenges include, insufficient legal expertise in the team The TWG is expecting to have
completed the task of extracting the offences from the remaining laws. The TWG has committed to weekly
meetings as well as distributing lists to participants in this mission to push the completion of the ICCS CT
for Saint Kitts and Nevis.
Dominica
Through support from other stakeholder CariSECURE continued to reach out to stakeholders in Dominica
with no success. CariSECURE remains committed to further engagement with Dominica, knowing
essentially there are limited opportunities for strategic investment given the limited timelines remaining
for project implementation.
OUTCOME 1: Standardized and disaggregated crime data reporting within and among national
authorities to foster the reliance on valid, reliable, and comparable data on citizen security
Technical Missions to Support The development of Draft Correspondence Tables (CT) across ALL nine
(9) countries
The project has made remarkable progress in making a correspondence of hundreds of national crimes to
the categories of the ICCS. The result was a series of preliminary national correspondence tables where
each of the examined offenses was categorized by officials into one or several of the ICCS categories. Such
an effort represents a fundamental conceptual step to draw linkages between crimes defined by national
law and international standards, and towards a successful implementation of the ICCS. Countries
developed their national mappings through a review process involving statisticians, analysists, legal
experts and in some cases policy experts. UNODC provided preliminary feedback on the submission. The
purpose of the review was to make sure that countries understood how the ICCS is ought to be employed
and provide useful recommendations to strengthen the table correspondence production process. The
revision will also assess the reasons behind the discrepancies of both mappings, to better understand the
national process and guarantee that enough discussion and dedication has been given to the activity.
COUNTRY MAPPED OFFENSES
Antigua and Barbuda 220
Barbados 196
Guyana 232
Saint Kitts and Nevis 103
Saint Lucia 492
Saint Vincent and the Grenadines 192
Aggregate 1,435
Total number of mapped crimes that were included in the countries’ tables.
24
Piloting of Police Incident Form extracted from the Citizen Security Data Collection Form and Data
Coding Structure through the provision of IT hardware and software
During the reporting period the CariSECURE project hosted the Official launch of the Police Records
Management Information Systems (PRIMS) and the handover of equipment (computer hardware and
software) to law enforcement agencies all project countries with the exception of Antigua and Barbuda
and Saint Vincent and the Grenadines. The PRMIS will transition police stations nationally from paper-
based reporting to a digital format. The newly launched application will allow officers from pilot stations
to capture real-time data on incidents reported - a stepping stone to more standardized, accurate crime
data, and evidence-based decision-making to reduce crime and violence. The system will also allow other
agencies in the justice system to share crime data among themselves by opening communication
channels.
PRIMS End Users and System Administrators Training
The CariSECURE team trained End Users and System Administrators on the sue of the PRIMS. The sessions
targets staff at the pilot stations in each beneficiary countries. Approximately 30 police officers and
maximum Systems administrator within national police agencies participated in the sessions. Participants
will learn to create log in accounts for users and administrators and will be provided with practical
exercises utilizing and navigating the digitized incident reports and other critical reporting module of the
PRISM. It is recommended that the administration session be conducted initially and followed by the
user’s sessions. This will readily allow all staff trained as administrator to support the system user sessions.
OUTCOME 2 - Reliance on evidence-based analysis of crime and violence data to inform national citizen
security policy-making.
Training Course on Citizen Security Information Management
The CariSECURE team finalized a draft training manual on Citizen Security, the original document was
developed by the USAID funded Infosegura project and the UNDP in 2016 for the Latin American
Countries. The project has adapted and modified the manual for use in the English-Speaking Caribbean.
As a strategic regional tool, the manual will enhance procedures in citizen security information
management, facilitate information collection consistent with institutional needs and support informed
analysis to better support decision makers within and across sector agencies. The new document will
support strengthening and developing capacities and skills to better analyse, monitor, communicate and
manage evidence-based citizens security policies within the Caribbean. The manual will be integrated
Into the core curriculum of the crime analysis which will be held on November 11-15, 2019
25
OUTCOME 3 - Piloting of national citizen security policies and crime victimization surveys to facilitate
gathering of survey data indicators, and the development of targeted policy-making to reduce
likelihood of youth involvement in crime and violence
Training on Victimization Survey for National Statistical Offices
CariSECURE hosted a three-day training workshop on Crime Victimization Surveys (CVS) at the Bay
Gardens Bay Beach Resort and Spa, Castries, St. Lucia on April 10-12, 2019. The session was facilitated by
the United Nations Office on Drugs and Crime (UNODC). The CVS will provide information on crime and
victimization through a standard questionnaire, the results of which are internationally comparable. The
primary objective of the CVS is to accurately ascertain the magnitude of victimization within a country and
more specifically, crime levels and trends, perceptions of public safety, the impact of crime on society and
vulnerable groups and the level of public confidence in the criminal justice system and its actors.
The session provided critical information on the role and importance of crime victimization surveys (CVS)
in a system of crime statistics, and on monitoring and reporting on SDG 16 and crime and violence policy
efforts nationally. Participants attending the sessions included stakeholders from Saint Lucia and
representatives from other CariSECURE beneficiary countries. The Saint Lucia Central Statistical Office will
implement the survey nationally which is expected to be completed by July 2020.
Gender-Based Violence (GBV) Survey
There has been significant progress in finalizing and launching the GBV survey in Guyana. The qualitative
and quantitative component of the Women’s Health and Life Experience in Guyana along have been
finalized was presented the Cabinet. The official launch and dissemination of the report is planned for
Wednesday 13, November 2019 at the Cara Lodge hotel in Georgetown, Guyana. The agenda is designed
to allow a donor round table on the issue of gender followed by presentation of the finding to strategic
groups.
Crime Victimization Survey (CVS)
The launch of the Crime Victimization Survey (CVS) Course for Barbados was launched on 1 July
2019 at UN House, Marine Gardens, Hastings, Christ Church. The launched was followed by
training on the CVS methodology. The course will introduce standardized and internationally
recognized methodologies concepts, definitions, and techniques that will improve participants’
understanding and ability to collect quality crime data. The findings from this survey will provide
critical data for Barbados to formulate and accurately evaluate evidence-based citizen security
policies and programmes. A total of twenty-seven (27) participants were trained during the session.
A Letter of Agreement (LOA) between UNDP and CSO was finalised and signed during the launch of the
CVS, which marked the commencement of the first CVS Workshop facilitated by UNODC and held with
key stakeholders on April 9 - 12, 2019. Participants learned about the LACSI initiative and the steps and
26
processes involved in conducting CVS and the type of data collected in the survey. This was a key step in
consolidating the relationship between CariSECURE and the CSO, a key partner in Recruitment process for
Project Coordinator for the CVS was completed and Mr. Edwin St Catherine joined the CariSECURE Team
in May 2019.
A CVS Questionnaire Workshop facilitated by UNODC on June 11 -14, 2019 where the Technical Group
looked at the LACSI core questionnaires and adapted them to the Saint Lucian context. CariSECURE also
procured 25 tablets to support data collection of the CVS. UNODC adapted questionnaire to Saint Lucia
and a pre-test was completed between June 28 and July 5, 2019. The final version of the questionnaires
and model manual for the pilot test was also completed following that activity. The CSO has trained the
enumerators in the use of the finalized questionnaire. Currently enumerators are conducting the survey
in communities throughout the island and approximately. Data collection is expected to be completed
within the new reporting quarter. Approximately 900 questionnaires have been completed thus far.
27
2.3 Stakeholder Participation and Involvement
CariSECURE National Task Force (NTF)
The National Task Force (NTF) provides an Inter-Institutional Coordination Committee at the national level
for engaging stakeholders to guide and support country level activities. In many instances the NTF is the
only multi-stakeholder Coordination Committee among Security Sector Agencies. During the reporting
year the CariSECURE team continued to look to the stewardship of the national level stakeholders within
the CariSECURE National Task Force (NTF) to ensure that the project continues to deliver and better
leverage its scope to address stakeholders’ needs. Some of the key challenges noted from participation
in the meeting included:
• Infrequent participation of some key agencies in the sessions. While some s agencies more
critical to some processes that some others, gap in their participation can stymie efforts to
exchange information or to make critical decisions. Changes in leadership/personnel have also
affected progress on the project.
• Absence of technical support/resources to operationalize the PRIMS implementation checklist:
Feedback from many of the groups suggested the need for a technical lead to support and guide
national level team in operationalizing the digitized crime incident reporting tools. Specific
assistance was requested to develop a process flow and draft SOPs for operationalizing the
systems. This process has been particularly challenging in scenarios were other electronic systems
also coexists like in Guyana and St Lucia. CariSECURE has provided technical support in the form
of support at national level workshop.
• Challenges in communicating the expectations at the lower levels within agencies involved:
Ultimately, project success will rely on inputs from public servants who collect and manage data
within these organizations. A broader and engaging communications strategy on the project at
the site levels is necessary improving awareness on systems and project outputs.
YES Partners
The Community Youth family and Resilience Programme (CYFR) was engaged during the reporting quarter
as it relates to planning of the Crime Victimization Survey in St Lucia. Given the importance of national
data on crime etc. staff from the program were invited to participate in the CVS launch and training work
shop planned for QTR 3. This will ensure that a critical stakeholder in community crime prevention
activities are involved in the survey design and planning at the national level.
External Stakeholders
CariSECURE continues to keep abreast of the emerging needs and priorities at the national level, to
enhance sustainability. The regional and national staff continued to be actively engaged with national and
regional coordinating mechanisms that addresses Citizen Security Issues. CariSECURE participated in
UNDP RBLAC Regional SDG 16+ Technical Workshop co-hosted by UNDP, the Government of Panama and
28
the Global Alliance on Reporting Progress on Peaceful, Just and Inclusive Societies. The Deputy Resident
Representative UNDP Barbados and OECS delivered a feature presentation on the CariSECURE Project at
a Special Meeting of the Committee of Hemispheric Security (CHS), convened to address the Special
Security Concerns of the Small Island and Low-Lying Coastal Developing States of the Caribbean, at the
OAS Headquarters in Washington D.C.
CariSECURE planned to host its Fifth Project Board Meeting, on Friday, October 4, 2019. The project will
also propose a target revision from nine (9) to eight (8) beneficiary countries. Project Board meetings,
support UNDP Quality Assurance (QA) and allows for the review of the quality of Project indicators and
activities supporting these indicators as well as to identify challenges to inform management decisions
and improve the Project. The project will present on its achievements, indicator result and challenges for
2019 and share the new regional strategy and work plans for 2020.
29
2.4 Sustainability Mechanisms
To ensure sustainability of project deliverables CariSECURE continued to work with partners such as RSS
and CARICOM IMPACS to build their capacity to provide long-term system maintenance and quality
assurance for the CariSECURE systems and tools. During the reporting period the project team had several
new substantive engagements with other strategic partners. These include:
CARICOM IMPACS: The project team held several discussions with representatives of the CARICOM
IMPACS about sheltering the USAID funded CariSECURE application and databases. This arrangement will
see all critical crime data being securely stored regionally and will significantly reduce regional security
and maintenance cost for beneficiary countries. The initial investment will see CariSECURE investing in
hardware to support the expansion of existing capacity within CARICOM IMPACS It will also involve the
agencies’ participation in the systems development process to better understand the technical
specifications and to enhance its ability to provide long term maintenance, modification and upgrade
systems support as may be dictated by beneficiaries’ countries. These discussions were stalled owing to
delays in the award of the systems development contract.
InterAmerican Development Bank (IDB): The project team held several discussions with representatives
of the InterAmerican Development Bank (IDB) in Guyana on possible synergies between the USAID funded
CariSECURE project, and IDB-funded Citizen Security Strengthening Program (CSSP) and Support for
Criminal Justice System Program (SCJS). This collaboration will see the agencies taking a more integrated
approach to the development of comprehensive information systems across justice sector agencies within
Guyana. The ensuing discussions have led to a concrete partnership with IDB towards the development
of a Prisons Information System. The systems source codes, training material and other critical
documentation will be shared and adopted for other CariSECURE beneficiary countries. A MoU will be
developed between USAID and Government of Guyana (IDB funding recipients) to manage the systems
development and ensure compliance with the CariSECURE regional technical requirements. These are all
expected to be completed in the quarter 1 of year 4, once the contract is awarded.
Government and National investments in Public Security : The project lead engaged with national level
stakeholders to better understand and to identify opportunities for collaborate related to improving
connectivity and ICT use at police stations. Given the high demand for e services among government
agencies and the presence of ICT and connectivity project in beneficiary countries the project has initiated
discussion with national agencies for prioritizing connectivity and equipment for public security
specifically with regards to outfitting modern police stations. These discussions will be ongoing as it will
have implication for interoperability of the CariSECURE systems with other government systems.
30
2.5 Implementation Challenges and Actions being taken to address Challenges
• Critical procurement activities were/are delayed: Due to UNDP administrative issues and the
absence of procurement staff in the team there were significant delays experienced in finalizing
large procurement activities for the project. Several issues were discussed with the senior
management team for resolving the delays. The project is current exploring the use of a detailed
assignment to address the current human resource shortage.
• Delays in receipt of ICT hardware: Server, desktops and equipment were received by the project,
but deployment to site and configuration was further delayed due to no receipt of servers and
switch. These items required additional regional and national level documentation to full comply
with complicated EU end user regulations. This has significantly delayed full deployment and
operations of the digitized systems.
• Support systems development: The stage is now set for the rapid the implementation of the
CariSECURE information systems this will significant a shift in to needed ICT systems and
infrastructure skills managing implementation and in the provision of technical oversight to the
various system development consultants and processes. These skills are in addition to the current
project skills and will be to be further enhanced within the current team.
• Connectivity of national systems with RSS: Concerns have been expressed about linking national
level information systems with regional security systems crime observatory. In the absence of
MOUs and SOPs for enabling access and use of national level data there is a level of apprehension
among some public officials about security, confidentiality and data use among external
stakeholders. This need to be strategically addressed before it jeopardizes support at various
levels. RSS will work directly with the countries to develop the MoUs and CariSECURE will provide
some support.
• Stability of disbursement from USAID: Disbursement to the project, has not always been in
keeping with the resource needs and has sin a few cases resulted in rescheduling of key activities
planned during the year.
31
3.0 Human Resources, Administration and Other Operational Issues
Within context of accelerating project delivery team please see below a list of HR gaps that has affected
the project within the reporting year
POSITION FILLED(F)/NEW(N)
VACANT(V)
LEVEL
OF
EFFORT
STATUS OF RECURUITEMENT
Communications Analyst
(Independent
Contractor)
Vacant 50% Staff was separated with the previous
Procurement Analyst
(SB4/IC)
Vacant 100% Staff was separated in September 2019
International Citizen
Security Expert
(Independent
Contractor)
Delayed 100% Selection completed but contract yet to be
awarded. Key technical skill to lead activities
on Objective 3
32
4.0 Lessons Learned
Despite the importance of using the national stakeholders’ forums such as the National Task force, ICCS
Technical Working Group and Crime Analysis Task force as mechanisms for enhancing coordination and
ownership of the project activities, due consideration should be given to the fact that staff on these
committees have other official responsibilities and varying capacities and competencies. The project has
been very responsive to providing additional incentives for engaging and sustaining the work of these
critical committees. There is however a greater need at the national level for continually enhancing
technical capacity for improved skills in leadership, management and strategic coordination for ensuring
greater technical soundness through interagency collaborations and partnerships.
CariSECURE as a project is collaborating with at least (3) three key agencies locally across (8) eight different
operating environments. The project is essentially supporting twenty -four (24) national level agencies in
digitalizing their information systems. To support a sustainable and effective transition, there is need to
provide change management and other systems strengthening support in the medium to long term. The
project management team is extremely committed to continuous assessment and enhancement of local
capabilities especially if the project systems are to be sustained over time in the respective jurisdictions.
33
5.0 Missions and Meetings
QTR
1
Date Details on Meetings/Workshops/Trainings
October 2-4, 2018 The project management and M&E staff participated in an USAID/ESC implementing Partners
workshop on Monitoring and Evaluation Systems facilitated by International Business &
Technical Consultants, Inc. (IBTCI) at the Marriott Courtyard, Bridgetown, Barbados. The goal of
the session was to strengthen USAID Implementing Partner’s capacity to monitor and evaluate
projects consistent with USAID guidelines and requirements. Specific objectives included:
1. Enhanced knowledge of USAID monitoring and evaluation standards and requirements.
2. Enhanced IP’s skills in implementing required monitoring and evaluation functions.
3. Enhanced quality of data submitted to the USAID mission.
4. Participant familiarization with different ways of data collection. Based on feedback from the
training and through several technical exchanges facilitated by USAID with the IBTCI M&E
specialist the project team revised and submitted a revised M&E framework for formal approval.
It is expected that the revised framework more accurately reflect the project outputs and will
allow improved efficiency on USAID indicator reporting.
October 15, 2018 The National Officer/Guyana attended a Multi-Donor Workshop for Coordinated Support to the
Guyana Police Force at the Marriott Hotel, Georgetown, Guyana. The purpose of the session was
to allow better alignment of support to the Guyana Police Force, as well as to increase synergies
among key sector partners. The meeting was in response to the need for closer coordination
among and between donors and the Government of Guyana. A brief presentation was made on
the CariSECURE project which was followed by small group discussions with donor representatives
from the United States, United Kingdom and Canadian Embassies along with the European Union,
CARICOM IMPACS and other UN agencies.
November 20-30,
2018
The National Officer/St. Lucia participated in an Economic and Social Labs as part of the
development of Mid-Term Development Strategy 2019 – 2022 for Crime and Security in St Lucia.
Participation provided an excellent opportunity to network with key stakeholders in the crime and
security sector and attempt to integrate some of project’s objectives and work into the Strategy.
A presentation was made on the CariSECURE project to highlight the use of the ICCS as a means
of standardizing crime data in St. Lucia and the Caribbean region.
QTR
2
February 25, 2018 Participated in the Executive Briefing Meeting on the police Reform Change Board and the New
Guyana Police Force Strategic Plan. A Diagnostic Report on the Guyana Police Force Performance
Capacity and the proposed the Ministry of Public Security led Police Reform Change Board (PRCB)
were shared and discussed with participants at the session.
The Executive Board oversees and supports change and reform programmes within the Guyana
Police Force. It also ensures that programmes and donor support to the agency is coherent, in
keeping with identified needs and implemented as planned.
March 7-8, 2018 The Team Lead and Deputy Team Lead both participated in USAID Portfolio Review and ESC
Partners meeting at the Acura Beach Resort Barbados. The purpose of the meeting was to meet
with USAID ESC senior leadership, share programming insights, highlights and discuss emerging
issues for cross sector planning and innovation. The meeting also allowed partners to better align
34
their projects with USAID strategic priorities and allowed identification of areas for collaboration
and cooperation.
QTR
3
April 2-3, 2019 CariSECURE participated UNDP SDG 16+ Regional Technical Workshop which was co-hosted by
the Government of Panama and the Global Alliance on Reporting Progress on Peaceful, Just and
Inclusive Societies. Participants included representatives of governments; UNDP, and other UN
entities as relevant; civil society; academia; and/or private sector as the main actors involved in
the implementation, monitoring and reporting achievement of the 2030 Agenda. A presentation
was made on the CariSECURE project and its contribution to SDG 16 progress as well as the
identified challenges and the role of diverse actors (UNDP, governments, civil society, private
sector) in its achievement. Discussions and consultation from the session will distill unique country
experiences to be included in the HLPF report for Latin America and the Caribbean.
April 25, 2019 The Deputy Resident Representative of Barbados and OECS delivered a Feature Presentation on
the CariSECURE Project at a Special Meeting of the Committee on Hemispheric Security (CHS)
convened to address the Special Security Concerns of the Small Island and Low-Lying Coastal
Developing States of the Caribbean, at the OAS Headquarters in Washington D.C. This meeting is
hosted annually and enables discussions on security issues of importance to the member states
of the Caribbean Community (CARICOM). The presentation outlined CARISECURE program
implementation to date, challenges and opportunities for increased collaboration with regional
stakeholders for increased demand and use of crime data.
June 11-13, 2019. CariSECURE participated in 9th meeting of the Technical Working Group on Crime Prevention by
focusing on At-Risk Youth and Vulnerable in the Dominican Republic. This meeting is convened by
USAID together with the Caricom Secretariat and the Government of the Dominican Republic. The
theme of this year’s meeting is “Youth, Women and Vulnerable Populations Driving Peace and
Justice”. Site visits were conducted to other USAID funded projects in the DR (e.g. Community
Justice Houses)
QTR
4
September 17-19,
2019
Staff from the project attended a USAID sponsored PYD training at the Marriot hotel Barbados
from September 17-19. The Positive Youth Development training session curriculum offerd an
orientation to the youth development approach for professionals new to the field of youth work.
The training provided provide professional development to new youth workers, supervisors and
administrators, funders, and community volunteers at the workshop on approaches for successful
implementation of YDP. The session utilized a range of small and large group activities to allow
for active participation, discussion, and reflection, in combination with short lectures, informative
handouts, and web-based resources on current approaches within USAID ESC youth portfolio. It
is anticipated that the enhanced skills will allow all implementers to strengthen the quality of
existing programming with the new skills and tools.
35
6.0 Planned Activities for Year IV Including events
The following key activities will be undertaken during YR4
Figure 1. Key Activities and Milestones for Output 1
Key Activities and Milestones for Output 1 Implementation Timelines
Oct. 2019 – Sept 2020
Standardized and Disaggregated Crime Data Reporting Within and among National Authorities to
foster the reliance on Valid, Reliable, and Comparable data on Citizen Security. Q.1 Q.2 Q.3 Q.4
• Provide technical assistance to further support institutionalization and
operationalization of CariSECURE tools
• Conduct technical assistance missions to monitor Digitized Police Incident Form
implementation and support data quality assessment at all pilot sites.
• Continue to develop, deploy and provide ongoing technical support for implementing
the “full” Police Information System (PRMIS) Application
• Provide technical support towards the design, customization, deployment and
implementation of IABD funded Prison Information System (Pri-MIS)
• Develop, deploy and provide ongoing support for implementing of Prosecution Case
Management System (PCMS) Application
• Develop, deploy and provide ongoing support for implementing a connectivity
application between institution-specific systems.
• Host National /Regional Heads of Agencies/Ministries Meetings on Data Governance
Protocols and CariSECURE Information Systems.
• Conduct training and provide technical assistance to citizen security practitioners
(Police, DPP, Probation and Prisons) on the use of the CariSECURE Information
Systems.
• Host Quarterly meetings with Police Commissioners and Prison Superintendents.
Figure 2. Key Activities and Milestones for Output 2
Key Activities and Milestones for Output 2
Utilization of evidence-based analysis on crime data to inform citizen security strategies, programs and
policies
Implementation Timelines
Oct. 2018 – Sept 2019
Q.1 Q.2 Q.3 Q.4
• Provide institutional capacity building support to RSS in data management, analytics
and evidence-based approaches for citizen security.
• Conduct Trainer of Trainer and Regional Crime Analysis Workshop for regional
personnel involved in citizen security data analysis.
• Provide technical assistance and mentoring support to National CariSECURE Crime
Analysis Taskforce.
• Provide technical assistance for completing national report on Citizen Security.
• Conduct training and provide technical assistance on Citizen Security Information
Management.
36
Key Activities and Milestones for Output 2
Utilization of evidence-based analysis on crime data to inform citizen security strategies, programs and
policies
Implementation Timelines
Oct. 2018 – Sept 2019
Q.1 Q.2 Q.3 Q.4
• Institutionalize the CariSECURE Training Manuals and tools within key training
curricula regionally.
Figure 3. Key Activities and Milestones for Output 3
Key Activities and Milestones for Output 3
Improved decision-making on youth crime and violence based on available evidence at the national level
Implementation Timelines
Oct. 2019 – Sept. 2020
Q.1 Q.2 Q.3 Q.4
• Develop Model National Citizen Security Policy and provide ongoing support to countries.
• Host Regional Workshop for Unveiling National Citizen Security Policies.
• Provide Technical Assistance to develop strategies or initiatives using evidence from
CCSIF.
• Collaborate with UN agencies to conduct Gender-Based Violence secondary Analysis
workshops with policy makers and other stakeholders.
• Continue to provide technical oversight in implementing the Crime Victimization Survey
(CVS) in St. Lucia.
37
7.0 Financial Management
Obligations and Current and Projected Expenditures
Planned Expenditure
ACTIVITIES Q4-19 Q1-20 Q2-20 Q3-20 Total
Total Value of Procurement $150,000 $300,000 $150,000 $600,000
Estimated Salary Cost $160,000 $160,000 $160,000 $160,000 $640,000
Estimated Regional Travel $40,000 $50,000 $25,000 $40,000 $155,000
Program Management and Other Direct
Cost
$65,000 $65,000 $65,000 $65,000 $260,000
Meeting and Workshops $60,000 $60,000 $35,000 $80,000 $235,000
Other Miscellaneous Expenditures $75,000 $130,000 $60,000 200,000 $465,000
Total Projected Expenditures $550,000 $765,000 $495,000 $545,000 $2,355,000
$0.00
$1,000,000.00
$2,000,000.00
$3,000,000.00
$4,000,000.00
$5,000,000.00
$6,000,000.00
$7,000,000.00
$8,000,000.00
Expenditure Obligation
$0.00$480,984.00$434,999.33$418,596.83$462,365.48$382,281.86$436,544.61
$7,215,000.00
Y1 Actual Y2 Q1 Actual Y2 Q2 Actual Y2 Q3 Actual
Y2 Q4 Actual Y3 Q1 Actual Y3 Q2 Actual Obligation
38
8.0 Annex B: CariSECURE RISK MANAGEMENT LOG
# Description Open Impact Like-hood
Rating
Risk
Rating
Proximity Response
Contextual Risks
1 New stakeholder working on
an IMS application
Q2/Y2 High 4/5 4/5 6 months 1) Setting up a Coordination meeting
2) New task to National Officer
3) Develop a Matrix
2 Election Q4/Y2 High 5/5 4/5 6 months 1) Develop a Matrix
Programmatic Risks
3 Funding:
Cut in USAID funding
Q2/Y2 High 3/5 5/5 6 months 1) Communication with donors
2) New budget proposal
3) UNDP TRAC 2 fund
4 Procurement: Lack of
expertise for IC positions
Q4/Y1 High 3/5 5/5 1 month 1) Access to Roster
2) Internal and external networks
5 Human Resources:
Low Retention rate because
of uncertainty
Q2/Y2 High 4/5 5/5 3 months 1) Weekly Team Meeting
2) Share preoccupation with Donor and SM
3) Team activities
Institutional Risks
39
# Description Open Impact Like-hood
Rating
Risk
Rating
Proximity Response
6 No-buy in from the
government
Q3/Y1 Med 3/5 4/5 6 months 1) Increase contacts with Senior Government Actors
7 Lack of Internal Leadership in
implementing changes
Q2/Y3 High 4/5 4/5 Immediate 1) Quarterly meetings with Police Commissioners, Prison
2) Meeting with Senior Governmental Actors
Environmental Risks
8 Weather (hurricane, storm,
etc)
Q1/Y1 High 4/5 4/5 Every year
Hurricane
Season
1) Weather Monitoring
Technological Risks
9 Lack of IT expertise in the
country
Q3/Y3 Med 4/5 4/5 Immediate 1) Launch an IT structure/network assessment
2) System Administrator
2) Involve IT staff in the software design process
40
9.0 Annex C: CariSECURE Endorsement Log
Caribbean Citizen Security Toolkit and Related Instruments of Adoption
COUNTRY DATE OF FIRST
ENDORSEMENT/SIGNATURE
CARIBBEAN COMPOSITE
CITIZEN SECURITY INDICATOR
FRAMEWORK (CCSIF)
CITIZEN SECURITY
DATA COLLECTION
FORM
CITIZEN
SECURITY
DATA
CODING
STRUCTURE
CITIZEN
SECURITY DATA
SHARING
AGREEMENT
NATIONAL TASK FORCE
TERMS OF REFERENCE
METHOD OF
ENDORSEMENT/SIGNATURE
COMMENTS
THE CARIBBEAN CITIZEN GUIDANCE NOTES
ANTIGUA & BARBUDA
OCTOBER 31, 2017 JUNE 26, 2018 JUNE 26, 2018
JUNE 26,
2018
JUNE 26, 2018
OCTOBER 31, 2017
CABINET DECISION AND
LAUNCH
BARBADOS FEBRUARY 21, 2018 FEB. 21, 2018 FEB. 21, 2018 FEB.
21,2018
FEB. 21, 2018 FEB. 21, 2018 CABINET DECISION AND
LAUNCH
INFORMED OF
CABINET APPROVAL
ON APRIL 9, 2018
DOMINICA AUGUST 22, 2018 MINISTER’S SIGNATURE
GRENADA JUNE 19, 2018 JUNE 19, 2018 JUNE 19, 2018 JUNE 19,
2018
JUNE 19, 2018 JUNE 19, 2018 CABINET CONCLUSION AND
LAUNCH
INITIAL CABINET
CONCLUSION MADE IN
DECEMBER 2017
BUT HAD TO BE
RESUBMITTED IN
2018.
GUYANA NOVEMBER 29, 2017 MARCH 13, 2018 MARCH 13, 2018 MAR 13,
2018
MARCH 2018 NOVEMBER 29, 2017 MINISTERS’ SIGNATURES CABINET DECISION CP
(2018) 3:2:E
ST. KITTS AND NEVIS JULY 19, 2018 JULY19, 2018 JULY 19, 2018 JULY
19,2018
JULY 19, 2018 JULY 19, 2018 CABINET DECISION AND
PRIME MINISTER
SIGNATURE
41
COUNTRY DATE OF FIRST
ENDORSEMENT/SIGNATURE
CARIBBEAN COMPOSITE
CITIZEN SECURITY INDICATOR
FRAMEWORK (CCSIF)
CITIZEN SECURITY
DATA COLLECTION
FORM
CITIZEN
SECURITY
DATA
CODING
STRUCTURE
CITIZEN
SECURITY DATA
SHARING
AGREEMENT
NATIONAL TASK FORCE
TERMS OF REFERENCE
METHOD OF
ENDORSEMENT/SIGNATURE
COMMENTS
ST. LUCIA OCTOBER 3, 2017 MAY 30, 2018 MAY 30, 2018 MAY 30,
2018
MAY 30, 2018 OCTOBER 3, 2017 CABINET DECISION AND
LAUNCH
CABINET CONCLUSION
NO. 749 OF 2017;
AND CABINET
CONCLUSION 308 OF
2018
SVG MARCH 26, 2018 MARCH 26, 2018 MARCH 26, 2018 MAR. 26
2018
MAR. 26, 2018 MAR. 26, 2018 LAUNCH ONLY
SURINAME FEBRUARY 12, 2018 FEB. 12, 2018 FEB. 12, 2018 FEB.
122018
FEB.12, 2018 FEB. 12, 2018 LAUNCH ONLY