CariSECURE - STRENGTHENING EVIDENCE BASED DECISION …

July 2008 1

CariSECURE - STRENGTHENING EVIDENCE BASED DECISION

MAKING FOR CITIZEN SECURITY IN THE CARIBBEAN

Annual Report Year 3 – October 01, 2018 – September 30, 2019

Submission Date: October 31, 2019

Submitted by: Paolo del Mistro, Team Leader-CariSECURE

United Nations Development Programme Barbados and the OECS

UN House, Marine Gardens, Hastings, Christ Church, Barbados

Email: [email protected]

This document was produced for review by the United States Agency for International Development

Eastern and Southern Caribbean Mission (USAID/ESC).

Table of Contents

Acronyms and Abbreviations .......................................................................................................... 2

1.0 PROJECT OVERVIEW/SUMMARY ....................................................................................... 4

1.1 Executive Summary ................................................................................................................... 5

1.1.1 Key Project Information ......................................................................................................... 5

1.1. 2 Key Highlights ....................................................................................................................... 6

1.1.3 Summary Achievements ......................................................................................................... 6

1.1.4 Summary of Key Challenges: .............................................................................................. 7

1.1.5 Summary of Indicator Results Y3 .......................................................................................... 9

2.0 ACTIVITY IMPLEMENTATION PROGRESS ..................................................................... 13

2.1 Progress Narrative .................................................................................................................... 13

2.2 Implementation Status ............................................................................................................. 15

2.3 Stakeholder Participation ........................................................................................................ 29

2.4 Sustainability Mechanisms………………………………………………………..……….…29

2.5 Implementation Challenges and Actions Being Taken to Address Challenges ...................... 30

3.0 HUMAN RESOURCES, ADMINISTRATIVE & OTHER OPERATIONAL ISSUES……31

4.0 LESSON LEARNED ............................................................................................................... 32

5.0 MISSIONS & MEETINGS ...................................................................................................... 33

6.0 PLANNED ACTIVITIES FOR NEXT YEAR INCLUDING EVENTS ............................... 35

7.0 FINANCIAL MANAGEMENT .............................................................................................. 37

8.0 ANNEX B: CARISECURE RISK MANAGEMENT LOG .................................................... 38

9.0 ANNEX C: CARISECURE ENDORSEMENT LOG ............................................................. 40

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2

Acronyms and Abbreviations

ACRO Agency of Criminal Records

AOR Agreement Officer’s Representative

ATLAS Enterprise Resource Planning (ERP) system used by UNDP and other UN agencies

AWP Annual Work Plan

CAPA Crime and Problem Analysis Unit

CARICOM Caribbean Community

CDC Centers for Disease Control and Prevention

CIMS Crime Information Management Systems

CSI Citizen Security Indicator

CSO Civil Society Organisation

CSP IDB Citizen Security Program

FSD Functional Specification Document

GBV Gender Based Violence

GIS Geographic Information System

GPF Guyana Police Force

GPS Global Position System

GWHLES Guyana Women’s Health and Life Experience Survey

HRDDP Human Rights Due Diligence Policy

IBTCI International Business & Technical Consultants, Inc

ICCS International Classification of Crime for Statistical Purposes

ICVS International Crime and Victimization Survey

IDB Inter-American Development Bank

IMPACS Implementation Agency for Crime and Security

IMS Information Management System

IT Information Technology

LAPOP Latin American Public Opinion Project

M&E Monitoring and Evaluation

NCVIS National Crime and Victimisation Survey

OECS Organisation of Eastern Caribbean States

POPP Program and Operation Policies and Procedures

RCO Regional Crime Observatory

PT Part Time

RFP Request for Proposals

RH LAC Regional Hub for Latin America and the Caribbean

RBPF Royal Barbados Police Force

RSLPF Royal St. Lucia Police Force

RSVGPF Royal St. Vincent and the Grenadines Police Force

RSS Regional Security System

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SDG Sustainable Development Goals

SOP Standard Operating Procedures

TOE Table of Equivalence

TOR Terms of Reference

TTPF Trinidad and Tobago Police Force

UN-CTS United Nations Surveys on Crime Trends and the Operations of the Criminal Justice

Systems (UN-CTS)

UNDP United Nations Development Program

UNODC United Nations Office on Drugs and Crime

USAID United States Agency for International Development

WHO World Health Organisation

YAC Yes Advisory Committee

YES Youth Empowerment Services

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1.0 PROJECT OVERVIEW/SUMMARY

Program Name: CariSECURE – Strengthening Evidence Based Decision Making for

Citizen Security in the Caribbean

Activity Start Date and End Date: July 14, 2016 to October 13, 2020

Name of Implementing Partner: United Nations Development Program (UNDP) for Barbados and

the Organisation of Eastern Caribbean States (OECS)

[Contract/Agreement] Number: AID-538-IO-16-00001

Name of Subcontractors/Sub

awardees:

Governments of ten Eastern and Southern Caribbean countries

(Antigua and Barbuda, Barbados, Dominica, Grenada, Guyana, St.

Kitts and Nevis, St. Lucia, St. Vincent and the Grenadines,

Suriname, Trinidad and Tobago)

Geographic Coverage

(cities and or countries)

Ten Eastern and Southern Caribbean countries (Antigua and

Barbuda, Barbados, Dominica, Grenada, Guyana, St. Kitts and

Nevis, St. Lucia, St. Vincent and the Grenadines, Suriname, Trinidad

and Tobago)

Reporting Period: October 1, – September 30, 2019

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1.1 Executive Summary

1.1.1 Key Project Information PROJECT TITLE: CariSECURE Strengthening Evidence Based Decision Making for Citizens Security Within

the Caribbean

GOAL: To improve youth crime and violence policy-making and programming in ten Southern and

Eastern Caribbean countries using quality, comparable and reliable national citizen security

information.

PROJECT OUTPUTS:

Output 1: Standardized and disaggregated crime data reporting within and among national

authorities to foster the reliance on valid, reliable and comparable data on citizen security.

Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies,

programs and policies.

Output 3: Improved decision-making on youth crime and violence based on available evidence at

national levels.

PROJECT APPROACH

The Project relies on the Centers for Disease Control (CDC) Public Health Approach to Violence

Prevention. This model is comprised of four essential steps – (1) identifying the problem; (2) identifying

risk and protective factors; (3) developing and testing prevention strategies; and, (4) ensuring

widespread adoption of these strategies.

PROJECT STRATEGY

The Project is one of three components under the broader USAID Youth Empowerment Services (YES)

Project which aims to increase the institutional and technical capacity of regional bodies, selected

national government systems and community stakeholders to reduce risk factors that drive youth

crime, violence and victimization.

CariSECURE contributes to the achievement of this goal by strengthening the capacity of national and

regional institutions in ten Eastern and Southern Caribbean states, to collect, analyze and rely on

standardized and disaggregated citizen security data to develop targeted, evidence-based policies and

programs

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1.1. 2 Key Highlights

This report captures activities undertaken during Year III of implementation

(October 01, 2018 –September 30, 2019) of the CariSECURE - Strengthening Evidence Based Decision

Making for Citizen Security in the Caribbean Project. The current reporting period saw significant strides

in advancing activities related to ICCS coding and the development of the Correspondence Tables for all

project countries. Police Records Management Information Systems (PRIMS) was launched in six (6)

countries and is currently live in Grenada and St Kitts and Nevis. Collaboration for the development of

the Prison Management Information Systems was formalized between the project team, USAID and the

InterAmerican Development Bank. Training sessions for PRIMS users and administrator was also

facilitated by the project. Technical support was also made available to ensure that systems can go live at

the pilot stations in the first quarter of next year. CSO staff within in St Lucia and Barbados were oriented

the CVS methodology. The UNODC LACSI Initiative was also adapted for use in the implementation of the

CVS in St Lucia.

Summary Achievements

There are three key areas of achievement as per the strategic outputs within the reporting quarter:

• Output 1: Standardized and disaggregated crime data reporting within and among national

authorities to foster the reliance on valid, reliable and comparable data on citizen security.

• Launched the Police Records Management Information Systems (PRIMS) in all project

countries (except ANB and SVG)

• Developed brochures and posters for the PRIMS communication strategy at pilot sites

• Completed Regional Impact Assessment on IT within the Police Service

• Hosted (2) two Quarterly Police Commissioners Meetings;

• Completed three (3) Network infrastructure assessments in Guyana, Saint Lucia and

Saint Kitts and Nevis;

• Developed a collaborative partnership with Inter-American Development Bank (IADB)

Guyana for the development of a Prison’s Information System Application consistent

with CariSECURE technical specifications;

• Provided remote and direct technical assistance to all project countries towards the

completion of 6 (six) draft ICCS ToE.

• Output 2: Utilization of evidence-based analysis of crime data to inform citizen security

strategies, programs and policies.

• Procured and provided reporting software and hardware to RSS.

• Translated and edited Training manual on Citizen Security Information.

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• Drafted a training manual on crime analysis

• Output 3: Improved decision-making on youth crime and violence based on available evidence

at national levels.

• Launched the Crime Victimization Survey (CVS) in St Lucia and Barbados;

• Trained (39) thirty-nine persons on the Crime Victimization Survey (CVS) methodology

in Saint Lucia;

• Trained (27) twenty-seven persons on the Crime Victimization Survey (CVS)

methodology in Barbados;

• Hosted a national workshop to review and refine the LACSI for the implementation of

the Saint Lucia National Crime Victimization Survey 2019 - 2020 framework;

• Completed a Gender Based (GBV) Prevalence Survey in Guyana

1.1.4 Summary of Key Challenges:

During the reporting period the project was continually constrained by the following:

• Critical procurement activities were/are delayed: Due to UNDP administrative issues and the

absence of procurement staff in the team there were significant delays experienced in finalizing

large procurement activities for the project. Several issues were discussed with the senior

management team for resolving the delays. The project is current exploring the use of a detailed

assignment to address the current human resource shortage.

• Delays in receipt of ICT hardware: Server, desktops and equipment were received by the project,

but deployment to site and configuration was further delayed due to no receipt of servers and

switch. These items required additional regional and national level documentation to full comply

with complicated EU end user regulations. This has significantly delayed full deployment and

operations of the digitized systems.

• Support systems development: The stage is now set for the rapid the implementation of the

CariSECURE information systems this will significant a shift in to needed ICT systems and

infrastructure skills managing implementation and in the provision of technical oversight to the

various system development consultants and processes. These skills are in addition to the current

project skills and will be to be further enhanced within the current team.

• Connectivity of national systems with RSS: Concerns have been expressed about linking national

level information systems with regional security systems crime observatory. In the absence of

MOUs and SOPs for enabling access and use of national level data there is a level of apprehension

among some public officials about security, confidentiality and data use among external

stakeholders. This need to be strategically addressed before it jeopardizes support at various

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levels. RSS will work directly with the countries to develop the MoUs and CariSECURE will provide

some support.

• Stability of disbursement from USAID: Disbursement to the project, has not always been in

keeping with the resource needs and has sin a few cases resulted in rescheduling of key activities

planned during the year.

• Limited implementation of the complexity of change recommendations among task force

agencies. Additionally, there are no clearly defined systems and protocols for monitoring and

documenting data quality assurance and improvement issues at PRIMS pilot sites. There is

generally weak leadership in building national capacity and systems for increasing the NTF as a

mechanism for supporting performance monitoring at PRIMS pilot sites. CariSECURE will provide

technical assistance to the NTF leadership to address these noted issues. This will involve strategic

missions to support NTF planning and coordinating and in establishing an interagency data quality

assessment team for PRIMS.

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1.1.5 Summary of Indicator Results – Y3

OUPUT INDICATORS

COUNTRY LEVEL REGIONAL

PRIORITY

COUNTRIES

ORGANIZATION OF

EASTERN CARIBBEAN

STATES

SOUTHERN

CARIBBEAN PROJECT

TARGETS

RESULTS for

Y3

QUARTER 4

(July 1st -

August

31st, 2019)

RESULTS to

Date (July-

2016

September

30th, 2019)

VARIANCE

COMMENTS/REMARKS

GUY SLU SKN A&B DOM GRN SVG BAR SUR TNT

Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster the reliance on valid, reliable and comparable data on citizen security

1.1 Number of countries with

government approved Caribbean

Security Toolkit

* * * * * * * * * 9 0 8 -1

To date, all project countries have endorsed

the project Tool Kits, however Dominica and

Trinidad are the only countries yet to sign off

on the National Task Force (NTF) and the Data

Sharing Agreements.

has 1.2 Number of countries with

draft Correspondence Tables for

International Classification of Crime

for Statistical Purposes (ICCS)

* * * * * * * * * 9 6 6 -3

Ongoing technical assistance and follow up

support was provided to countries for finalizing

the draft ToE and considerable progress has

been made in the mapping exercises in all

countries. UNODC has reviewed each country

submission and have provided general and

country specific recommendations. Based on

the feedback additional technical assistance is

required to for St Kitts and Nevis and Guyana

Drafts ToE are expected to be printed in the

year. Support will be also be provided to

Suriname who recently commenced the

mapping process.


networked Applications as a result

of CariSECURE assistance

* * * 3 0 0 -3 The solicitation for the proposed application

needs to be advertised.

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OUPUT INDICATORS


PRIORITY

COUNTRIES

ORGANIZATION OF

EASTERN CARIBBEAN

STATES

SOUTHERN

CARIBBEAN PROJECT

TARGETS

RESULTS for

Y3

QUARTER 4

(July 1st -

August

31st, 2019)

RESULTS to

Date (July-

2016

September

30th, 2019)

VARIANCE

COMMENTS/REMARKS


1.4 Number of Countries with

Digitized Applications for police and

prison services as a result of

CariSECURE’s Assistance.

* * * * * * * * * 9 0 0 -9

The systems development process will be

supported by consultants and is currently

engaging the attention of UNDP HQ

procurement team. Please see specific updates

for the police and prisons systems below.

Police

There have been delays in regional

procurement team in issuing a final award to

the selected developer for the PRIMS. This is

expected to be issued shortly and system

development is expected to commence early in

the new quarter.

Prison

The EOI for the proposed application was

issued by IDB. Evaluation and selection of a

bidders is expected to be completed by in the

next quarter. CariSECURE will participate in the

implementation committee led by MoPS. The

project will also provide critical IT technical

oversight for sign off on key element of the

system development process.

Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and policies

2.1 A sub-regional crime

observatory with the capacity to

analyze security data received from

countries

No No

The Project supported the development of the

Concept Note and ToRs for key staff of the

agency. Equipment was also procured and

provided to RSS. Delays in the live setup of the

PRIMS has affected accesses to data for

analysis by the regional crime observatory

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OUPUT INDICATORS


PRIORITY

COUNTRIES

ORGANIZATION OF

EASTERN CARIBBEAN

STATES

SOUTHERN

CARIBBEAN PROJECT

TARGETS

RESULTS for

Y3

QUARTER 4

(July 1st -

August

31st, 2019)

RESULTS to

Date (July-

2016

September

30th, 2019)

VARIANCE

COMMENTS/REMARKS


team. It is expected that once all the pilots are

set up and are live the data accessibility issue

will be resolved. As a result, the sub-regional

crime observatory office will be formally

launched early in 2020. Crime analysis training

and on-boarding support for staff will be

provided by CariSECURE.

2.2 Number of countries capable of

producing analysis using the Citizen

Security Indicators

* * * * * * * * * 9 0 0 -9

Results and programmatic updates will be

provided once the Citizen Security Information

Management manual is completed (currently

being finalized for review by RBLAC) and the

Crime Analysis Expert is recruited. These are all

expected to be completed early in the new

quarter.

Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels


model National citizen security

policies with youth as a priority

population.

* * * * * * * * * 9 0 0 -9


provided once the Citizen Security Expert is

recruited. This is expected to be completed

early in the new quarter.

3.2 Number of countries with white

papers on Citizen Security using

evidence from surveys supported

by CariSECURE

* * * 3 0 0 -3


provided once the Citizen Security Expert is

recruited. This is expected to be completed

early in the new quarter.

* Denote a country that contributes to the Regional Project Targets

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ACTIVITY IMPLEMENTATION PROGRESS

2.1 Progress Narrative

The below table captures the progress of activities for YR 3,

PLANNED ACTIVITIES OCT-DEC 2018 HIGHLIGH OF IMPLEMENTATION:

Output 1: Standardized and disaggregated crime data reporting within and among national authorities to foster

the reliance on valid, reliable and comparable data on citizen security

1. Technical Missions to Support The development of

Draft Correspondence Tables (CT) across ALL nine (9)

countries

• Draft TOE available for 6 of the 9 target countries.

Suriname, Guyana and St. Kitts and Nevis with be

provide with additional support in the new project year.

3. Piloting of Police Incident Form extracted from the

Citizen Security Data Collection Form and Data

Coding Structure through the provision of IT

hardware and software

• Digitized Crime Incident Reporting Form being

launched at 2 sites across 7 of the 9 project countries.

• A suite of communication and evaluation tools were

developed and disseminated to support the pilot

monitoring in each country.

• Systems User and administration trained

• Two (2) countries (Grenada and St Lucia) have real time

data on crime in the systems. Ongoing operational

support ongoing to the remaining countries.

4. Concurrent development, deployment, and

ongoing support of a full software application to the

Police alongside the Pilot

• Contract award to the consultant delayed by UNDP HQ

procurement committee. Follow up action is being take

by the project lead to have a final decision on the

award.

5. Development, deployment, and ongoing support

of a software application and provision of hardware

to the Prisons to foster reporting of the Caribbean

Composite Citizen Security Indicators Framework

(CCSIF)

• Solicitation process will be issued in August 2019. The

shortlisting of consultant has been completed and a

final award is expected early in the new project year.

System development is still on track for November 2019

6. Development, deployment and ongoing support

an application and provision of hardware to the

ODPPs and Courts to foster reporting of the

Caribbean Composite Citizen Security Indicators

• Initial solicitation advertised however, due to issues

with the clarification process an amended solicitation

advertisement is expected to be re-advertised. in the

new project year

7. Development of connectivity between institution-

specific applications in Priority Countries for

reporting citizen security indicators

• Initial solicitation advertised however, due to issues

with the clarification process an amended solicitation

advertisement is expected to be re-advertised. in the

new project year

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PLANNED ACTIVITIES OCT-DEC 2018 HIGHLIGH OF IMPLEMENTATION:

• 8. Quarterly meetings with Police

Commissioners, Prison Superintendents

• Two (2) quarterly meeting were conducted among PC

within the reporting period.

9. Missions to countries and Training of Citizen

Security practitioners (Police, DPP, Courts, Probation,

and Prisons) in the Caribbean Citizen Security Toolkit

• NO activity undertaken, however TA and support as

provide to stakeholders during all mission visits to

countries as was required.

10. Training of National and Regional partners on

automated components of the Caribbean Citizen

Security Toolkit

• NO activity undertaken

Output 2: Utilization of evidence-based analysis of crime data to inform citizen security strategies, programs and

policies

1. Training Course on Citizen Security Information

Management to Caribbean Context

• Training materials and curriculum module drafted

2. Development of training materials on crime analysis • Training materials and curriculum module drafted

3. Development of Training of Trainers Programme on

Crime Analysis

• Training materials and curriculum module drafted

Output 3: Improved decision-making on youth crime and violence based on available evidence at national levels

1. Development of a Model National Citizen Security

Policy and ongoing support to countries

• Recruitment of the consultant commenced

2. Training on Victimization Survey for National

Statistical Offices

• CariSECURE hosted a three-day training workshop on

Crime Victimization Surveys (CVS) at the Bay Gardens

Bay Beach Resort and Spa, Castries, St. Lucia on April

10-12, 2019. The session was facilitated by the United

Nations Office on Drugs and Crime (UNODC).

3. Gender-Based Violence Survey (Guyana) • The official launch and dissemination of the report to

national stakeholders is planned for Wednesday 13,

November 2019 at the Cara Lodge hotel in

Georgetown, Guyana.

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2.2 Implementation Status Year 3

Regional Achievements

Completed Impact Assessment on the implementation of automated applications in the Police Service

As part of a proactive approach, to inform, communicate and engage stakeholder at all levels on the

integrated crime management information systems (CMIS), CariSECURE conducted a prospective impact

assessment among key data and systems users. This assessment was aimed at collecting information to:

1) Promote the benefits of digitization to users and consumers of data; 2) Drive, inspire and maintain

positive attitudes at various levels toward the introduction of the digitized incident reporting tool; 3)

Ensure that timely and consistent information, is readily available throughout the pilot demonstration; 4)

Inform recommendations on change management initiatives to support the new systems. The assessment

was conducted by Dr Charles Katz, through mission visits to all project countries. The findings suggest

that the criminal justice agencies in general, and the police specifically, produce little data for the

development and implementation of evidence-based policy and programming. The detailed findings and

recommendations were presented at the Police Commissioners meeting in Saint Lucia (UNDP funded) and

Saint Kitts and Nevis and will allow CariSECURE to better identify, training and other capacity building

assistance needed to sustain the (CMIS) within beneficiary countries.

Completed Network Infrastructure Assessment in Priority Countries

The project completed network assessments in priority countries (Guyana, Saint Lucia and Saint Kitts and

Nevis) in order to gain greater insight into the state of network preparedness of all the physical data centre

sites which were proposed as sites for housing the CARISECURE applications. The findings showed that as

far as hosting was concerned, the technical and management infrastructure at the Police, Prisons and DPP

Offices in target countries were in general quite fragile and embodied a number of critical vulnerabilities

which would result in unacceptable risks to the CariSECURE project. Some of the vulnerabilities identified

included 1) Poor cabling infrastructure; 2) Poor network documentation; Poor physical security and

physical access control to server/IT equipment; 3) Servers located in high traffic areas; 4) Poor disaster

recovery and business continuity strategy and 5) inadequate staff coverage to provide 24/7 support to

users. In response to the network assessment findings, CARISECURE conducted another assessment to

find a data-centre within the Caricom Region with adequate technical infrastructure and management

compliance standards. The Caricom IMPACS data-centreiwas identified as meeting most these

requirements. In terms of reduced cost and sustainability the project has taken a decision to engage in a

negotiation process to use of the existing infrastructure and security protocols already at CARICOM

IMPACS data centre for hosting the CariSECURE suite of applications for beneficiary countries within the

region under a private cloud architecture.

16

Supported the development International Classification of Crime for Statistical Purposes

Correspondence Tables

Stemming from the joint CariSECURE/UNODC ICCS Regional Workshop in Year II, the project countries

commenced developing draft ICCS Correspondence Tables by mapping their national laws to the ICCS by

using their common occurrences or criminal act as the impetus for ICCS coding. Countries then advanced

their CTs by reviewing national acts and extracting indictable offences for ICCS mapping. For quality

assurance, UNODC reviewed country CTs for correctness, coherence, and completeness, and produced

country-specific recommendations to enhance the national effort. This process is well advanced in all

project countries except for Suriname where translation of the original ICCS material in Dutch was

necessary.

Launched Demonstration Pilots for Digitized Police Incident Form extracted from the Citizen Security

Data Collection Form

The CariSECURE project hosted the Official launch of the Police Records Management Information

Systems (PRIMS) and the handover of equipment (computer hardware 1 server, 1 printer and 3 monitors)

and software) to law enforcement agencies in all beneficiary countries. The PRMIS will transition police

stations nationally from paper-based reporting to a digital format. The newly launched application will

allow officers from pilot stations to capture real-time data on incidents reported - a stepping stone to

more standardized, accurate crime data, and evidence-based decision-making to reduce crime and

violence. The system will also allow other agencies in the justice system to share crime data among

themselves by opening communication channels.

Forged collaboration with ACRO Criminal Records Office for developing an addition module for PRIMS

Application.

The project engaged with ACRO to support work initiated by CariSECURE in identified project countries.

ACRO is a UK-based national police unit founded in 2006. The agency is a global leader in the field of

criminal records and biometric information and provides a range of services that deliver operational

benefits to law enforcement and public protection teams to meet information access and management

needs of the public. The project will continue it negotiations with ACRO for additional funding to include

a CRO module in “full” CariSECURE police record management information system.

Leveraged supports from governments to improve ICT systems at police locations

The project engaged the governments within beneficiary countries to advocate for increase funding

commitments for enhancing the availability and use of ICT systems at police sites. The table below

summarizes government commitments and key project that will collaborate to enhance connectivity and

the use of ICT across justice sector agencies. To date Grenada is the only project country were all police

stations across the island are fully connected on a government network.

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Countries National Level Investment Notes/comments

Antigua and

Barbuda

$ US 15,000.00 To support Infrastructure upgrade at police sites

Barbados TBA To support selected Infrastructure upgrade at police

facilities for enhancing the use of ICT and other

technologies.

Grenada $ US 30,000.00 New desk top computers were deployed to police

stations to support piloting of the CariSECURE

Digitized Police Incident Form. Police station have

been connected to mainframe. Guyana $ US 17, 000,000.00

(Guyana REDD+

Investment Fund (GRIF)

Project)

To improve ICT Access and e-Services for priority

sectors such as health, education and public

security. A key outcome of the project will focus

on linking public services and information flows to

the deployment and use of new Information and

Communications Technologies (ICTs).

Saint Kitts and

Nevis

$US 21,000.00 To support selected Infrastructure upgrade at police

facilities for enhancing the use of ICT and other

technologies.

Saint Lucia US 1, 760,000.00

(CARCIP Project)

To improved connectivity between public sector

institutions through a Government Wide Area

Network (GWAN). This will extend to police stations,

prisons and other criminal justice agencies.

Saint Vincent and

the Grenadines

TBA The country is connecting all police stations to the

government network. New desk top computers were

deployed to police stations to support piloting of the

CariSECURE Digitized Police Incident Form. Suriname TBA To promote connectivity among the police service

Suriname utilizes an e-governance platform.

• To be assessed TBA

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National Level Achievements

Launched Crime Victimization Survey (CVS) and hosted Caribbean training on the methodology in St

Lucia and Barbados

A key project tool the Crime Victimization Survey (CVS) was launch in St Lucia in Year III. The primary

objective of the CVS is to accurately ascertain the magnitude of victimization within a country and more

specifically, crime levels and trends, perceptions of public safety, the impact of crime on society and

vulnerable groups and the level of public confidence in the criminal justice system and its actors. The

findings from this survey will provide critical data for local decision makers to formulate and accurately

evaluate evidence-based citizen security policies and programmes. A total of thirty-five (35) individuals

involved in production of crime statistics participated in training on Crime Victimization Survey

Methodology facilitated by the United Nations Office on Drugs and Crime (UNODC). Participants are now

better equipped to understand the role and importance of crime victimization surveys in a system of crime

statistics, and its role in reporting on SDG 16.

The launch of the Crime Victimization Survey (CVS) Course for Barbados was launched on 1 July

2019 at UN House, Marine Gardens, Hastings, Christ Church. The launched was followed by

training on the CVS methodology. The course will introduce standardized and internationally

recognized methodologies concepts, definitions, and techniques that will improve participants’

understanding and ability to collect quality crime data. The findings from this survey will provide

critical data for Barbados to formulate and accurately evaluate evidence-based citizen security

policies and programmes. A total of twenty-seven (27) participants were trained during the session.

Forged collaboration with IDB Guyana to support the development of the Prison Service Management

Information systems.

The project team held several discussions with representatives of the InterAmerican Development Bank

(IDB) in Guyana on possible synergies between IDB-funded Citizen Security Strengthening Program (CSSP)

and Support for Criminal Justice System Program (SCJS) Projects. This collaboration will see the agencies

taking a more integrated approach to the development of comprehensive information systems across

justice sector agencies within Guyana. The ensuing discussions have led to a concrete partnership with

IDB towards the development of a Prisons Management Information System. The system development

will be financed by the agency, however, the systems source codes, training material and other critical

documentation will be shared and adopted for other CariSECURE beneficiary countries. A MoU will be

developed between USAID and Government of Guyana (IDB funding recipients) to manage the systems

development and ensure compliance with the CariSECURE regional technical requirements.

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Leveraged systems infrastructure support for ensuring accessibility of PRIMS systems at all police

stations in Grenada.

The project collaborated with Government of Grenada to have the PRIMS pilot available to at all 16 police

stations across the island. With this contribution there has been increased interest among the police

leadership to see improved information flows across stations, more efficient and effective responses to

crime incidents and enhanced data use for operational level planning.

Leveraged supports from UNDP HQ to ensure ongoing project delivery in St. Lucia

Regrettably, the Project is unable to use United States Government (USG) resources to implement in St.

Lucia as the Leahy Law has been invoked against the Royal St. Lucia Police Force. Consequently, as a way

of delivering on the Project’s regional Outcome, the UNDP and the SRO agreed with the USAID-ESC to use

TRAC-2 funding when working with the Royal St. Lucia Police Force. The timely release of these resources

has enabled the Barbados and the OECS Multi-country Office to create and manage a Saint Lucia project

which complements and supports the wider regional CariSECURE project in all other priority countries.

The total disbursement to CariSECURE was US$150,000.00. The project has also negotiated with HQ the

release of an addition US 35,000 through Track-1 funding.

20

Country Specific Updates

Antigua and Barbuda

In Antigua and Barbuda, CariSECURE activities continued mainly through collaboration with the national

taskforce which supports the implementation of country level activities. There is no staff based in country,

but regular engagement is facilitated through senior level staffers within the Ministry of National Security.

Technical assistance mission was provided to the Antigua and Barbuda ICCS TWG in completion of their

ICCS CT. Antigua and Barbuda successfully extracted 756 offences from 142 paper-based Acts and

adequately coded 63 of these offences. Support and training (users and administration) were also

provided for the finalization of the electronic police incident reporting form. Technical missions were also

completed for installation and configuration of IT hardware at PRIMS pilot sites on the island.

Barbados

In Barbados, CariSECURE activities continued mainly through collaboration with the national taskforce

which supports the implementation of country level activities. There is no staff based in country, but

regular engagement is facilitated through senior level staffers within the GG’s office and CSO. IT hardware

with the digitized Police Incident Form was handed over and will be configured shortly. Technical

assistance mission was provided to the Barbados ICCS TWG in completion of their ICCS CT. A Crime

Victimization Survey (CVS) course for Barbados was launched on 1 July 2019. The launched was followed

by training on the CVS methodology. The course will introduce standardized and internationally


understanding and ability to collect quality crime data. The findings from this survey will provide critical

data for Barbados to formulate and accurately evaluate evidence-based citizen security policies and

programmes. A total of twenty-seven (27) participants were trained during the session.

Grenada

In Grenada, CariSECURE activities continued mainly through collaboration with the national taskforce

which supports the implementation of country level activities. There is no staff based in country, but

regular engagement is facilitated through senior level staffers within the Ministry of National Security.

Technical assistance mission was provided to Grenada ICCS TWG in completion of their ICCS CT. Grenada

has successfully extracted 1,160 offences from 262 paper-based Acts. Support and training were also

provided for the finalization of the electronic police incident reporting form. Technical missions were also

completed for installation and configuration of IT hardware at PRIMS pilot sites. All police stations across

the island will be connected to the PRIMS.

21

Guyana

In Guyana, the National Taskforce along with a Technical Cooperation Analyst continued to support

implementation of country level activities. Specifically, the National Task Force is chaired by a

representative from the Ministry of Public Security and includes key stakeholders from the Criminal Justice

System: Police, Prison, Director of Public Prosecution, Supreme Court; Ministry of Legal Affairs, Ministry

of Social Protection, Bureau of Statistics, among other agencies.

During the reporting year, the IT hardware with the digitized Police Incident Form for the Police was

installed at two (2) pilot sites – Fort Wellington Police Station and Alberttown Police Station.

Administrators and Systems Users are expected to be trained on the Police Incident Form early in the next

reporting quarter. The Project will also deploy a stand-alone application for the Prison, Courts and DPP in

Guyana. The Prison’s application will include modules for both adult and juvenile populations. A key

achievement for the project in Guyana is the forged collaboration with IDB Guyana to support the

development of Prison Service Management Information System. This system will be adapted for use in

other project jurisdictions. It is expected that this system will be developed in second quarter of 2020 for

the Prison Service in Guyana. Further, the project continued to engage the Police Commissioner on the

impact of the PRMIS system. One of a key achievement in this regard, is the accessibility of commissioners

to each other to discuss other key security areas which was expressed by the Commissioner of Police in

Guyana.

Finally, CariSECURE technical missions were deployed to support the development of the ICCS TOE. This

process entailed concert steps to map national crime statistics to the ICCS categories. A draft TOE has

been shared with CariSECURE and technical comment were provided to the team for improving the

product. The ICCS correspondence tables are meant to be standalone tools that speak on their own. With

the data and data producer or data user should be able to clearly identify the lien between national crimes

and international definitions ideally without having to rely on other documents. CariSECURE will provide

additional support to the Guyana team to address the noted gaps the new quarter.

Suriname

While Suriname was not selected as one of the priority countries under the CariSECURE regional

programme, the Suriname’s Government has fully committed itself towards implementation of the

components supported nationally for implementation. During the reporting year the CARISECURE Task

Force, which is chaired by the Minister of Justice and Police and supported on a day to day basis by the

UNDP Suriname Country Office. The Task Force includes representatives of the Ministries of Justice and

Police, Education and Foreign Affairs, the General Bureau of Statistics, the Youth Detention Center and

the Penitentiary Services. The Government of Suriname officially endorsed the Guidance note on Citizen

Security Data Collection and Dissemination and the Data Sharing Agreement in April 2018. The IT

hardware with the digitized Police Incident Form for the Police was installed at two (2) pilot sites – the

Geyersvlijt Police Station and the Latour Police Station. Administrators and Systems Users both completed

initial training on the Police Incident Form in May 2019.The ICCS Classification was translated for Suriname

in July 2019 and the data administrators are working on matching the ICCS classifications with the

Suriname penal code legislation for input into the PRMIS.

22

St Lucia

In Saint Lucia CariSECURE has a fulltime National Officer who supported implementation of country level

activities in collaboration with the National Task Force (NTF) during the reporting period. The National

Task Force consists of stakeholder representation from across the criminal justice, national security and

youth development sectors and is chaired by the Permanent Secretary of the Department of Home Affairs

and National Security.

A Letter of Agreement (LOA) between UNDP and CSO was finalised and signed during the launch of the

CVS, which marked the commencement of the first CVS Workshop facilitated by UNODC and held with

key stakeholders on April 9 - 12, 2019. Participants learned about the LACSI initiative and the steps and

processes involved in conducting CVS and the type of data collected in the survey. Recruitment process

for Project Coordinator for the CVS was completed and the project Coordinator joined the CariSECURE

Team in May 2019.

A CVS Questionnaire Workshop facilitated by UNODC on June 11 -14, 2019 where the Technical Group

looked at the LACSI core questionnaires and adapted them to the Saint Lucian context. CariSECURE also

procured 25 tablets to support data collection of the CVS. UNODC adapted questionnaire to Saint Lucia

and a pre-test was completed between June 28 and July 5, 2019. The final version of the questionnaires

and model manual for the pilot test was also completed following that activity. The CSO has trained the

enumerators in the use of the finalized questionnaire. Currently enumerators are conducting the survey

in communities throughout the island and approximately. Data collection is expected to be completed

within the new reporting quarter. Approximately 900 questionnaires have been completed thus far.

Saint Vincent and the Grenadines

In Saint Vincent and the Grenadines, CariSECURE activities continued mainly through collaboration with

the national taskforce which supports the implementation of country level activities. There is no staff

based in country, but regular engagement is facilitated through senior level staffers within the Ministry of

National Security. The government of Saint Vincent and the Grenadines officially endorsed the project

tools on March 26, 2018 and signalled the acceleration of support nationally. IT hardware with the

digitized Police Incident Form is yet be installed at pilot sites. Technical assistance mission was provided

to the Saint Vincent and the Grenadines ICCS TWG in completion of their ICCS CT. The group was tasked

with coding the remaining offences pulled from their laws. To date the teams successfully coded all 240

of the additional offences. Some of the challenges noted included limited legal expertise was available to

assist with the interpretation of the offences. The laws are not available electronically, and they were few

paper volumes on site. The TWG is expecting to complete the remaining tasks by end of October 2019.

Saint Kitts and Nevis

CariSECURE has a fulltime National Officer who in collaboration with the national taskforce supported the

implementation of country level activities. The agencies that form the National Task Force for the

CariSECURE Project are as follows: Her Majesty's Prison, The Department of Youth, The Department of

Culture, The Director of Public Prosecutions Office, The Royal St. Christopher and Nevis Police Force, The

23

National Statistical Offices (St. Kitts and Nevis) and The Department of Community Development, Gender

Affairs and Social Services. The ICCS TWG continued to map the remaining laws and coding. Despite the

ongoing efforts, challenges include, insufficient legal expertise in the team The TWG is expecting to have

completed the task of extracting the offences from the remaining laws. The TWG has committed to weekly

meetings as well as distributing lists to participants in this mission to push the completion of the ICCS CT

for Saint Kitts and Nevis.

Dominica

Through support from other stakeholder CariSECURE continued to reach out to stakeholders in Dominica

with no success. CariSECURE remains committed to further engagement with Dominica, knowing

essentially there are limited opportunities for strategic investment given the limited timelines remaining

for project implementation.

OUTCOME 1: Standardized and disaggregated crime data reporting within and among national

authorities to foster the reliance on valid, reliable, and comparable data on citizen security

Technical Missions to Support The development of Draft Correspondence Tables (CT) across ALL nine

(9) countries

The project has made remarkable progress in making a correspondence of hundreds of national crimes to

the categories of the ICCS. The result was a series of preliminary national correspondence tables where

each of the examined offenses was categorized by officials into one or several of the ICCS categories. Such

an effort represents a fundamental conceptual step to draw linkages between crimes defined by national

law and international standards, and towards a successful implementation of the ICCS. Countries

developed their national mappings through a review process involving statisticians, analysists, legal

experts and in some cases policy experts. UNODC provided preliminary feedback on the submission. The

purpose of the review was to make sure that countries understood how the ICCS is ought to be employed

and provide useful recommendations to strengthen the table correspondence production process. The

revision will also assess the reasons behind the discrepancies of both mappings, to better understand the

national process and guarantee that enough discussion and dedication has been given to the activity.

COUNTRY MAPPED OFFENSES

Antigua and Barbuda 220

Barbados 196

Guyana 232

Saint Kitts and Nevis 103

Saint Lucia 492

Saint Vincent and the Grenadines 192

Aggregate 1,435

Total number of mapped crimes that were included in the countries’ tables.

24

Piloting of Police Incident Form extracted from the Citizen Security Data Collection Form and Data

Coding Structure through the provision of IT hardware and software

During the reporting period the CariSECURE project hosted the Official launch of the Police Records

Management Information Systems (PRIMS) and the handover of equipment (computer hardware and

software) to law enforcement agencies all project countries with the exception of Antigua and Barbuda

and Saint Vincent and the Grenadines. The PRMIS will transition police stations nationally from paper-

based reporting to a digital format. The newly launched application will allow officers from pilot stations

to capture real-time data on incidents reported - a stepping stone to more standardized, accurate crime

data, and evidence-based decision-making to reduce crime and violence. The system will also allow other

agencies in the justice system to share crime data among themselves by opening communication

channels.

PRIMS End Users and System Administrators Training

The CariSECURE team trained End Users and System Administrators on the sue of the PRIMS. The sessions

targets staff at the pilot stations in each beneficiary countries. Approximately 30 police officers and

maximum Systems administrator within national police agencies participated in the sessions. Participants

will learn to create log in accounts for users and administrators and will be provided with practical

exercises utilizing and navigating the digitized incident reports and other critical reporting module of the

PRISM. It is recommended that the administration session be conducted initially and followed by the

user’s sessions. This will readily allow all staff trained as administrator to support the system user sessions.

OUTCOME 2 - Reliance on evidence-based analysis of crime and violence data to inform national citizen

security policy-making.

Training Course on Citizen Security Information Management

The CariSECURE team finalized a draft training manual on Citizen Security, the original document was

developed by the USAID funded Infosegura project and the UNDP in 2016 for the Latin American

Countries. The project has adapted and modified the manual for use in the English-Speaking Caribbean.

As a strategic regional tool, the manual will enhance procedures in citizen security information

management, facilitate information collection consistent with institutional needs and support informed

analysis to better support decision makers within and across sector agencies. The new document will

support strengthening and developing capacities and skills to better analyse, monitor, communicate and

manage evidence-based citizens security policies within the Caribbean. The manual will be integrated

Into the core curriculum of the crime analysis which will be held on November 11-15, 2019

25

OUTCOME 3 - Piloting of national citizen security policies and crime victimization surveys to facilitate

gathering of survey data indicators, and the development of targeted policy-making to reduce

likelihood of youth involvement in crime and violence

Training on Victimization Survey for National Statistical Offices

CariSECURE hosted a three-day training workshop on Crime Victimization Surveys (CVS) at the Bay

Gardens Bay Beach Resort and Spa, Castries, St. Lucia on April 10-12, 2019. The session was facilitated by

the United Nations Office on Drugs and Crime (UNODC). The CVS will provide information on crime and

victimization through a standard questionnaire, the results of which are internationally comparable. The

primary objective of the CVS is to accurately ascertain the magnitude of victimization within a country and

more specifically, crime levels and trends, perceptions of public safety, the impact of crime on society and

vulnerable groups and the level of public confidence in the criminal justice system and its actors.

The session provided critical information on the role and importance of crime victimization surveys (CVS)

in a system of crime statistics, and on monitoring and reporting on SDG 16 and crime and violence policy

efforts nationally. Participants attending the sessions included stakeholders from Saint Lucia and

representatives from other CariSECURE beneficiary countries. The Saint Lucia Central Statistical Office will

implement the survey nationally which is expected to be completed by July 2020.

Gender-Based Violence (GBV) Survey

There has been significant progress in finalizing and launching the GBV survey in Guyana. The qualitative

and quantitative component of the Women’s Health and Life Experience in Guyana along have been

finalized was presented the Cabinet. The official launch and dissemination of the report is planned for

Wednesday 13, November 2019 at the Cara Lodge hotel in Georgetown, Guyana. The agenda is designed

to allow a donor round table on the issue of gender followed by presentation of the finding to strategic

groups.

Crime Victimization Survey (CVS)

The launch of the Crime Victimization Survey (CVS) Course for Barbados was launched on 1 July

2019 at UN House, Marine Gardens, Hastings, Christ Church. The launched was followed by

training on the CVS methodology. The course will introduce standardized and internationally


understanding and ability to collect quality crime data. The findings from this survey will provide

critical data for Barbados to formulate and accurately evaluate evidence-based citizen security

policies and programmes. A total of twenty-seven (27) participants were trained during the session.

A Letter of Agreement (LOA) between UNDP and CSO was finalised and signed during the launch of the

CVS, which marked the commencement of the first CVS Workshop facilitated by UNODC and held with

key stakeholders on April 9 - 12, 2019. Participants learned about the LACSI initiative and the steps and

26

processes involved in conducting CVS and the type of data collected in the survey. This was a key step in

consolidating the relationship between CariSECURE and the CSO, a key partner in Recruitment process for

Project Coordinator for the CVS was completed and Mr. Edwin St Catherine joined the CariSECURE Team

in May 2019.

A CVS Questionnaire Workshop facilitated by UNODC on June 11 -14, 2019 where the Technical Group

looked at the LACSI core questionnaires and adapted them to the Saint Lucian context. CariSECURE also

procured 25 tablets to support data collection of the CVS. UNODC adapted questionnaire to Saint Lucia

and a pre-test was completed between June 28 and July 5, 2019. The final version of the questionnaires

and model manual for the pilot test was also completed following that activity. The CSO has trained the

enumerators in the use of the finalized questionnaire. Currently enumerators are conducting the survey

in communities throughout the island and approximately. Data collection is expected to be completed

within the new reporting quarter. Approximately 900 questionnaires have been completed thus far.

27

2.3 Stakeholder Participation and Involvement

CariSECURE National Task Force (NTF)

The National Task Force (NTF) provides an Inter-Institutional Coordination Committee at the national level

for engaging stakeholders to guide and support country level activities. In many instances the NTF is the

only multi-stakeholder Coordination Committee among Security Sector Agencies. During the reporting

year the CariSECURE team continued to look to the stewardship of the national level stakeholders within

the CariSECURE National Task Force (NTF) to ensure that the project continues to deliver and better

leverage its scope to address stakeholders’ needs. Some of the key challenges noted from participation

in the meeting included:

• Infrequent participation of some key agencies in the sessions. While some s agencies more

critical to some processes that some others, gap in their participation can stymie efforts to

exchange information or to make critical decisions. Changes in leadership/personnel have also

affected progress on the project.

• Absence of technical support/resources to operationalize the PRIMS implementation checklist:

Feedback from many of the groups suggested the need for a technical lead to support and guide

national level team in operationalizing the digitized crime incident reporting tools. Specific

assistance was requested to develop a process flow and draft SOPs for operationalizing the

systems. This process has been particularly challenging in scenarios were other electronic systems

also coexists like in Guyana and St Lucia. CariSECURE has provided technical support in the form

of support at national level workshop.

• Challenges in communicating the expectations at the lower levels within agencies involved:

Ultimately, project success will rely on inputs from public servants who collect and manage data

within these organizations. A broader and engaging communications strategy on the project at

the site levels is necessary improving awareness on systems and project outputs.

YES Partners

The Community Youth family and Resilience Programme (CYFR) was engaged during the reporting quarter

as it relates to planning of the Crime Victimization Survey in St Lucia. Given the importance of national

data on crime etc. staff from the program were invited to participate in the CVS launch and training work

shop planned for QTR 3. This will ensure that a critical stakeholder in community crime prevention

activities are involved in the survey design and planning at the national level.

External Stakeholders

CariSECURE continues to keep abreast of the emerging needs and priorities at the national level, to

enhance sustainability. The regional and national staff continued to be actively engaged with national and

regional coordinating mechanisms that addresses Citizen Security Issues. CariSECURE participated in

UNDP RBLAC Regional SDG 16+ Technical Workshop co-hosted by UNDP, the Government of Panama and

28

the Global Alliance on Reporting Progress on Peaceful, Just and Inclusive Societies. The Deputy Resident

Representative UNDP Barbados and OECS delivered a feature presentation on the CariSECURE Project at

a Special Meeting of the Committee of Hemispheric Security (CHS), convened to address the Special

Security Concerns of the Small Island and Low-Lying Coastal Developing States of the Caribbean, at the

OAS Headquarters in Washington D.C.

CariSECURE planned to host its Fifth Project Board Meeting, on Friday, October 4, 2019. The project will

also propose a target revision from nine (9) to eight (8) beneficiary countries. Project Board meetings,

support UNDP Quality Assurance (QA) and allows for the review of the quality of Project indicators and

activities supporting these indicators as well as to identify challenges to inform management decisions

and improve the Project. The project will present on its achievements, indicator result and challenges for

2019 and share the new regional strategy and work plans for 2020.

29

2.4 Sustainability Mechanisms

To ensure sustainability of project deliverables CariSECURE continued to work with partners such as RSS

and CARICOM IMPACS to build their capacity to provide long-term system maintenance and quality

assurance for the CariSECURE systems and tools. During the reporting period the project team had several

new substantive engagements with other strategic partners. These include:

CARICOM IMPACS: The project team held several discussions with representatives of the CARICOM

IMPACS about sheltering the USAID funded CariSECURE application and databases. This arrangement will

see all critical crime data being securely stored regionally and will significantly reduce regional security

and maintenance cost for beneficiary countries. The initial investment will see CariSECURE investing in

hardware to support the expansion of existing capacity within CARICOM IMPACS It will also involve the

agencies’ participation in the systems development process to better understand the technical

specifications and to enhance its ability to provide long term maintenance, modification and upgrade

systems support as may be dictated by beneficiaries’ countries. These discussions were stalled owing to

delays in the award of the systems development contract.

InterAmerican Development Bank (IDB): The project team held several discussions with representatives

of the InterAmerican Development Bank (IDB) in Guyana on possible synergies between the USAID funded

CariSECURE project, and IDB-funded Citizen Security Strengthening Program (CSSP) and Support for

Criminal Justice System Program (SCJS). This collaboration will see the agencies taking a more integrated

approach to the development of comprehensive information systems across justice sector agencies within

Guyana. The ensuing discussions have led to a concrete partnership with IDB towards the development

of a Prisons Information System. The systems source codes, training material and other critical

documentation will be shared and adopted for other CariSECURE beneficiary countries. A MoU will be

developed between USAID and Government of Guyana (IDB funding recipients) to manage the systems

development and ensure compliance with the CariSECURE regional technical requirements. These are all

expected to be completed in the quarter 1 of year 4, once the contract is awarded.

Government and National investments in Public Security : The project lead engaged with national level

stakeholders to better understand and to identify opportunities for collaborate related to improving

connectivity and ICT use at police stations. Given the high demand for e services among government

agencies and the presence of ICT and connectivity project in beneficiary countries the project has initiated

discussion with national agencies for prioritizing connectivity and equipment for public security

specifically with regards to outfitting modern police stations. These discussions will be ongoing as it will

have implication for interoperability of the CariSECURE systems with other government systems.

30

2.5 Implementation Challenges and Actions being taken to address Challenges

• Critical procurement activities were/are delayed: Due to UNDP administrative issues and the

absence of procurement staff in the team there were significant delays experienced in finalizing

large procurement activities for the project. Several issues were discussed with the senior

management team for resolving the delays. The project is current exploring the use of a detailed

assignment to address the current human resource shortage.

• Delays in receipt of ICT hardware: Server, desktops and equipment were received by the project,

but deployment to site and configuration was further delayed due to no receipt of servers and

switch. These items required additional regional and national level documentation to full comply

with complicated EU end user regulations. This has significantly delayed full deployment and

operations of the digitized systems.

• Support systems development: The stage is now set for the rapid the implementation of the

CariSECURE information systems this will significant a shift in to needed ICT systems and

infrastructure skills managing implementation and in the provision of technical oversight to the

various system development consultants and processes. These skills are in addition to the current

project skills and will be to be further enhanced within the current team.

• Connectivity of national systems with RSS: Concerns have been expressed about linking national

level information systems with regional security systems crime observatory. In the absence of

MOUs and SOPs for enabling access and use of national level data there is a level of apprehension

among some public officials about security, confidentiality and data use among external

stakeholders. This need to be strategically addressed before it jeopardizes support at various

levels. RSS will work directly with the countries to develop the MoUs and CariSECURE will provide

some support.

• Stability of disbursement from USAID: Disbursement to the project, has not always been in

keeping with the resource needs and has sin a few cases resulted in rescheduling of key activities

planned during the year.

31

3.0 Human Resources, Administration and Other Operational Issues

Within context of accelerating project delivery team please see below a list of HR gaps that has affected

the project within the reporting year

POSITION FILLED(F)/NEW(N)

VACANT(V)

LEVEL

OF

EFFORT

STATUS OF RECURUITEMENT

Communications Analyst

(Independent

Contractor)

Vacant 50% Staff was separated with the previous

Procurement Analyst

(SB4/IC)

Vacant 100% Staff was separated in September 2019

International Citizen

Security Expert

(Independent

Contractor)

Delayed 100% Selection completed but contract yet to be

awarded. Key technical skill to lead activities

on Objective 3

32

4.0 Lessons Learned

Despite the importance of using the national stakeholders’ forums such as the National Task force, ICCS

Technical Working Group and Crime Analysis Task force as mechanisms for enhancing coordination and

ownership of the project activities, due consideration should be given to the fact that staff on these

committees have other official responsibilities and varying capacities and competencies. The project has

been very responsive to providing additional incentives for engaging and sustaining the work of these

critical committees. There is however a greater need at the national level for continually enhancing

technical capacity for improved skills in leadership, management and strategic coordination for ensuring

greater technical soundness through interagency collaborations and partnerships.

CariSECURE as a project is collaborating with at least (3) three key agencies locally across (8) eight different

operating environments. The project is essentially supporting twenty -four (24) national level agencies in

digitalizing their information systems. To support a sustainable and effective transition, there is need to

provide change management and other systems strengthening support in the medium to long term. The

project management team is extremely committed to continuous assessment and enhancement of local

capabilities especially if the project systems are to be sustained over time in the respective jurisdictions.

33

5.0 Missions and Meetings

QTR

1

Date Details on Meetings/Workshops/Trainings

October 2-4, 2018 The project management and M&E staff participated in an USAID/ESC implementing Partners

workshop on Monitoring and Evaluation Systems facilitated by International Business &

Technical Consultants, Inc. (IBTCI) at the Marriott Courtyard, Bridgetown, Barbados. The goal of

the session was to strengthen USAID Implementing Partner’s capacity to monitor and evaluate

projects consistent with USAID guidelines and requirements. Specific objectives included:

1. Enhanced knowledge of USAID monitoring and evaluation standards and requirements.

2. Enhanced IP’s skills in implementing required monitoring and evaluation functions.

3. Enhanced quality of data submitted to the USAID mission.

4. Participant familiarization with different ways of data collection. Based on feedback from the

training and through several technical exchanges facilitated by USAID with the IBTCI M&E

specialist the project team revised and submitted a revised M&E framework for formal approval.

It is expected that the revised framework more accurately reflect the project outputs and will

allow improved efficiency on USAID indicator reporting.

October 15, 2018 The National Officer/Guyana attended a Multi-Donor Workshop for Coordinated Support to the

Guyana Police Force at the Marriott Hotel, Georgetown, Guyana. The purpose of the session was

to allow better alignment of support to the Guyana Police Force, as well as to increase synergies

among key sector partners. The meeting was in response to the need for closer coordination

among and between donors and the Government of Guyana. A brief presentation was made on

the CariSECURE project which was followed by small group discussions with donor representatives

from the United States, United Kingdom and Canadian Embassies along with the European Union,

CARICOM IMPACS and other UN agencies.

November 20-30,

2018

The National Officer/St. Lucia participated in an Economic and Social Labs as part of the

development of Mid-Term Development Strategy 2019 – 2022 for Crime and Security in St Lucia.

Participation provided an excellent opportunity to network with key stakeholders in the crime and

security sector and attempt to integrate some of project’s objectives and work into the Strategy.

A presentation was made on the CariSECURE project to highlight the use of the ICCS as a means

of standardizing crime data in St. Lucia and the Caribbean region.

QTR

2

February 25, 2018 Participated in the Executive Briefing Meeting on the police Reform Change Board and the New

Guyana Police Force Strategic Plan. A Diagnostic Report on the Guyana Police Force Performance

Capacity and the proposed the Ministry of Public Security led Police Reform Change Board (PRCB)

were shared and discussed with participants at the session.

The Executive Board oversees and supports change and reform programmes within the Guyana

Police Force. It also ensures that programmes and donor support to the agency is coherent, in

keeping with identified needs and implemented as planned.

March 7-8, 2018 The Team Lead and Deputy Team Lead both participated in USAID Portfolio Review and ESC

Partners meeting at the Acura Beach Resort Barbados. The purpose of the meeting was to meet

with USAID ESC senior leadership, share programming insights, highlights and discuss emerging

issues for cross sector planning and innovation. The meeting also allowed partners to better align

34

their projects with USAID strategic priorities and allowed identification of areas for collaboration

and cooperation.

QTR

3

April 2-3, 2019 CariSECURE participated UNDP SDG 16+ Regional Technical Workshop which was co-hosted by

the Government of Panama and the Global Alliance on Reporting Progress on Peaceful, Just and

Inclusive Societies. Participants included representatives of governments; UNDP, and other UN

entities as relevant; civil society; academia; and/or private sector as the main actors involved in

the implementation, monitoring and reporting achievement of the 2030 Agenda. A presentation

was made on the CariSECURE project and its contribution to SDG 16 progress as well as the

identified challenges and the role of diverse actors (UNDP, governments, civil society, private

sector) in its achievement. Discussions and consultation from the session will distill unique country

experiences to be included in the HLPF report for Latin America and the Caribbean.

April 25, 2019 The Deputy Resident Representative of Barbados and OECS delivered a Feature Presentation on

the CariSECURE Project at a Special Meeting of the Committee on Hemispheric Security (CHS)

convened to address the Special Security Concerns of the Small Island and Low-Lying Coastal

Developing States of the Caribbean, at the OAS Headquarters in Washington D.C. This meeting is

hosted annually and enables discussions on security issues of importance to the member states

of the Caribbean Community (CARICOM). The presentation outlined CARISECURE program

implementation to date, challenges and opportunities for increased collaboration with regional

stakeholders for increased demand and use of crime data.

June 11-13, 2019. CariSECURE participated in 9th meeting of the Technical Working Group on Crime Prevention by

focusing on At-Risk Youth and Vulnerable in the Dominican Republic. This meeting is convened by

USAID together with the Caricom Secretariat and the Government of the Dominican Republic. The

theme of this year’s meeting is “Youth, Women and Vulnerable Populations Driving Peace and

Justice”. Site visits were conducted to other USAID funded projects in the DR (e.g. Community

Justice Houses)

QTR

4

September 17-19,

2019

Staff from the project attended a USAID sponsored PYD training at the Marriot hotel Barbados

from September 17-19. The Positive Youth Development training session curriculum offerd an

orientation to the youth development approach for professionals new to the field of youth work.

The training provided provide professional development to new youth workers, supervisors and

administrators, funders, and community volunteers at the workshop on approaches for successful

implementation of YDP. The session utilized a range of small and large group activities to allow

for active participation, discussion, and reflection, in combination with short lectures, informative

handouts, and web-based resources on current approaches within USAID ESC youth portfolio. It

is anticipated that the enhanced skills will allow all implementers to strengthen the quality of

existing programming with the new skills and tools.

35

6.0 Planned Activities for Year IV Including events

The following key activities will be undertaken during YR4

Figure 1. Key Activities and Milestones for Output 1

Key Activities and Milestones for Output 1 Implementation Timelines

Oct. 2019 – Sept 2020

Standardized and Disaggregated Crime Data Reporting Within and among National Authorities to

foster the reliance on Valid, Reliable, and Comparable data on Citizen Security. Q.1 Q.2 Q.3 Q.4

• Provide technical assistance to further support institutionalization and

operationalization of CariSECURE tools

• Conduct technical assistance missions to monitor Digitized Police Incident Form

implementation and support data quality assessment at all pilot sites.

• Continue to develop, deploy and provide ongoing technical support for implementing

the “full” Police Information System (PRMIS) Application

• Provide technical support towards the design, customization, deployment and

implementation of IABD funded Prison Information System (Pri-MIS)

• Develop, deploy and provide ongoing support for implementing of Prosecution Case

Management System (PCMS) Application

• Develop, deploy and provide ongoing support for implementing a connectivity

application between institution-specific systems.

• Host National /Regional Heads of Agencies/Ministries Meetings on Data Governance

Protocols and CariSECURE Information Systems.

• Conduct training and provide technical assistance to citizen security practitioners

(Police, DPP, Probation and Prisons) on the use of the CariSECURE Information

Systems.

• Host Quarterly meetings with Police Commissioners and Prison Superintendents.


Key Activities and Milestones for Output 2

Utilization of evidence-based analysis on crime data to inform citizen security strategies, programs and

policies

Implementation Timelines

Oct. 2018 – Sept 2019

Q.1 Q.2 Q.3 Q.4

• Provide institutional capacity building support to RSS in data management, analytics

and evidence-based approaches for citizen security.

• Conduct Trainer of Trainer and Regional Crime Analysis Workshop for regional

personnel involved in citizen security data analysis.

• Provide technical assistance and mentoring support to National CariSECURE Crime

Analysis Taskforce.

• Provide technical assistance for completing national report on Citizen Security.

• Conduct training and provide technical assistance on Citizen Security Information

Management.

36


Utilization of evidence-based analysis on crime data to inform citizen security strategies, programs and

policies


Oct. 2018 – Sept 2019

Q.1 Q.2 Q.3 Q.4

• Institutionalize the CariSECURE Training Manuals and tools within key training

curricula regionally.



Improved decision-making on youth crime and violence based on available evidence at the national level


Oct. 2019 – Sept. 2020

Q.1 Q.2 Q.3 Q.4

• Develop Model National Citizen Security Policy and provide ongoing support to countries.

• Host Regional Workshop for Unveiling National Citizen Security Policies.

• Provide Technical Assistance to develop strategies or initiatives using evidence from

CCSIF.

• Collaborate with UN agencies to conduct Gender-Based Violence secondary Analysis

workshops with policy makers and other stakeholders.

• Continue to provide technical oversight in implementing the Crime Victimization Survey

(CVS) in St. Lucia.

37

7.0 Financial Management

Obligations and Current and Projected Expenditures

Planned Expenditure

ACTIVITIES Q4-19 Q1-20 Q2-20 Q3-20 Total

Total Value of Procurement $150,000 $300,000 $150,000 $600,000

Estimated Salary Cost $160,000 $160,000 $160,000 $160,000 $640,000

Estimated Regional Travel $40,000 $50,000 $25,000 $40,000 $155,000

Program Management and Other Direct

Cost

$65,000 $65,000 $65,000 $65,000 $260,000

Meeting and Workshops $60,000 $60,000 $35,000 $80,000 $235,000

Other Miscellaneous Expenditures $75,000 $130,000 $60,000 200,000 $465,000

Total Projected Expenditures $550,000 $765,000 $495,000 $545,000 $2,355,000

$0.00

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

$7,000,000.00

$8,000,000.00

Expenditure Obligation

$0.00$480,984.00$434,999.33$418,596.83$462,365.48$382,281.86$436,544.61

$7,215,000.00

Y1 Actual Y2 Q1 Actual Y2 Q2 Actual Y2 Q3 Actual

Y2 Q4 Actual Y3 Q1 Actual Y3 Q2 Actual Obligation

38

8.0 Annex B: CariSECURE RISK MANAGEMENT LOG

# Description Open Impact Like-hood

Rating

Risk

Rating

Proximity Response

Contextual Risks

1 New stakeholder working on

an IMS application

Q2/Y2 High 4/5 4/5 6 months 1) Setting up a Coordination meeting

2) New task to National Officer

3) Develop a Matrix

2 Election Q4/Y2 High 5/5 4/5 6 months 1) Develop a Matrix

Programmatic Risks

3 Funding:

Cut in USAID funding

Q2/Y2 High 3/5 5/5 6 months 1) Communication with donors

2) New budget proposal

3) UNDP TRAC 2 fund

4 Procurement: Lack of

expertise for IC positions

Q4/Y1 High 3/5 5/5 1 month 1) Access to Roster

2) Internal and external networks

5 Human Resources:

Low Retention rate because

of uncertainty

Q2/Y2 High 4/5 5/5 3 months 1) Weekly Team Meeting

2) Share preoccupation with Donor and SM

3) Team activities

Institutional Risks

39

# Description Open Impact Like-hood

Rating

Risk

Rating

Proximity Response

6 No-buy in from the

government

Q3/Y1 Med 3/5 4/5 6 months 1) Increase contacts with Senior Government Actors

7 Lack of Internal Leadership in

implementing changes

Q2/Y3 High 4/5 4/5 Immediate 1) Quarterly meetings with Police Commissioners, Prison

2) Meeting with Senior Governmental Actors

Environmental Risks

8 Weather (hurricane, storm,

etc)

Q1/Y1 High 4/5 4/5 Every year

Hurricane

Season

1) Weather Monitoring

Technological Risks

9 Lack of IT expertise in the

country

Q3/Y3 Med 4/5 4/5 Immediate 1) Launch an IT structure/network assessment

2) System Administrator

2) Involve IT staff in the software design process

40

9.0 Annex C: CariSECURE Endorsement Log

Caribbean Citizen Security Toolkit and Related Instruments of Adoption

COUNTRY DATE OF FIRST

ENDORSEMENT/SIGNATURE

CARIBBEAN COMPOSITE

CITIZEN SECURITY INDICATOR

FRAMEWORK (CCSIF)

CITIZEN SECURITY

DATA COLLECTION

FORM

CITIZEN

SECURITY

DATA

CODING

STRUCTURE

CITIZEN

SECURITY DATA

SHARING

AGREEMENT

NATIONAL TASK FORCE

TERMS OF REFERENCE

METHOD OF


COMMENTS

THE CARIBBEAN CITIZEN GUIDANCE NOTES

ANTIGUA & BARBUDA

OCTOBER 31, 2017 JUNE 26, 2018 JUNE 26, 2018

JUNE 26,

2018

JUNE 26, 2018

OCTOBER 31, 2017

CABINET DECISION AND

LAUNCH

BARBADOS FEBRUARY 21, 2018 FEB. 21, 2018 FEB. 21, 2018 FEB.

21,2018

FEB. 21, 2018 FEB. 21, 2018 CABINET DECISION AND

LAUNCH

INFORMED OF

CABINET APPROVAL

ON APRIL 9, 2018

DOMINICA AUGUST 22, 2018 MINISTER’S SIGNATURE

GRENADA JUNE 19, 2018 JUNE 19, 2018 JUNE 19, 2018 JUNE 19,

2018

JUNE 19, 2018 JUNE 19, 2018 CABINET CONCLUSION AND

LAUNCH

INITIAL CABINET

CONCLUSION MADE IN

DECEMBER 2017

BUT HAD TO BE

RESUBMITTED IN

2018.

GUYANA NOVEMBER 29, 2017 MARCH 13, 2018 MARCH 13, 2018 MAR 13,

2018

MARCH 2018 NOVEMBER 29, 2017 MINISTERS’ SIGNATURES CABINET DECISION CP

(2018) 3:2:E

ST. KITTS AND NEVIS JULY 19, 2018 JULY19, 2018 JULY 19, 2018 JULY

19,2018

JULY 19, 2018 JULY 19, 2018 CABINET DECISION AND

PRIME MINISTER

SIGNATURE

41

COUNTRY DATE OF FIRST


CARIBBEAN COMPOSITE

CITIZEN SECURITY INDICATOR

FRAMEWORK (CCSIF)

CITIZEN SECURITY

DATA COLLECTION

FORM

CITIZEN

SECURITY

DATA

CODING

STRUCTURE

CITIZEN

SECURITY DATA

SHARING

AGREEMENT

NATIONAL TASK FORCE

TERMS OF REFERENCE

METHOD OF


COMMENTS

ST. LUCIA OCTOBER 3, 2017 MAY 30, 2018 MAY 30, 2018 MAY 30,

2018

MAY 30, 2018 OCTOBER 3, 2017 CABINET DECISION AND

LAUNCH

CABINET CONCLUSION

NO. 749 OF 2017;

AND CABINET

CONCLUSION 308 OF

2018

SVG MARCH 26, 2018 MARCH 26, 2018 MARCH 26, 2018 MAR. 26

2018

MAR. 26, 2018 MAR. 26, 2018 LAUNCH ONLY

SURINAME FEBRUARY 12, 2018 FEB. 12, 2018 FEB. 12, 2018 FEB.

122018

FEB.12, 2018 FEB. 12, 2018 LAUNCH ONLY

Documents

CariSECURE - STRENGTHENING EVIDENCE BASED DECISION …